SANGAREDDY MUNICIPALITY...1. INTRODUCTION Background Sangareddy Municipality(the...
Transcript of SANGAREDDY MUNICIPALITY...1. INTRODUCTION Background Sangareddy Municipality(the...
-
SANGAREDDY MUNICIPALITY
REQUEST FOR PROPOSAL
FOR
CONSTRUCTION, OPERATION & MAINTENANCE OF PAY & USE PUBLIC
TOILETS IN Sangareddy ON DESIGN, BUILD, FINANCE, OPERATE AND
TRANSFER (DBFOT) BASIS
Proposed By:
Commissioner,
Sangareddy Municipality 502001
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in
Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT)
basis Page 2 of 44
Sangareddy Municipality Government of Telangana
OFFICE OF The Commissioner,Sangareddy – 506001
RFP/ RC No. (2018-19)
Sangareddy Municipality (SRD) invites “Request for Proposal” from
Companies/NGOs/Partnership Firms/Proprietorship Firms/Limited Liability Firms/Social
Welfare/CSR of any Corporate Welfare Society who have experience in Physical
Infrastructure/Social Infrastructure sector with relevant experience in “Construction,
Operation and Maintenance of Pay and Use Public Toilets on Design, Build, Finance,
Operate and Transfer (DBFOT) basis”, as per the terms and conditions laid down in the RFP
document.
Commissioner, Sanagreddy Municipality can be contacted (Contact No. ) for visiting the sites
with prior intimation. RFP document will be available from 2 4 - O c t 2 0 1 9
from SRD website: sangareddymunicipality.cdma.gov.in and at municipal office premises
Bidders have to pay an amount of Rs.1000/- (Rupees One Thousand only) + applicable GST (@18%) amounting to Rs.180/- (Rupees One Thousand one hundred eighty only) in the
form of a crossed demand draft drawn in favour of “The Commissioner, Sanagareddy
Municipality” payable at Sangareddy towards non-refundable Processing Fee at the time of
submission of the bid documents.
Last Date & time for download of RFP: 05.11.2019 up to 4.00 PM
SRD address for Communication and Deputy Executive Engineer
Submission of Tender: Sangareddy Municipality
Last Date for submission of queries for
Pre-Bid Meeting: 28.10.2019
Date of Pre-Bid Meeting: 29.10.2019
Place of Pre-Bid Meeting: O/o Commissioner, sangareddy
municipality
Last date & time for submission of RFP: 05.11.2019 up to 3.00 PM
Date & time for opening of Technical Bid: Will be intimated.
Date and Time of opening Financial Bid: After evaluation of Technical Bid.
Intimated to the qualified bidders.
Bid Security (Refundable): Rs.10,000/- per Public Toilet in the form of a
Crossed demand draft drawn in favor of “the Commissioner, SRD” payable at Sangareddy
Note: Validity of RFP is 120 days from the date of receipt of RFP/tender. The bidders can
contact the office of SRD, Sangareddy for any additional information or in case of any
queries. Sd/-
Commissioner SRD
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in
Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT)
basis Page 3 of 44
LETTER OF INVITATION
Dated *****
To
**********
**********
**********
Sub: RFP for Construction, Operation and Maintenance of Pay & Use Public Toilets
inSangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Dear Sir,
Sangareddy Municipality intends to develop Pay & Use Public Toilets by engaging private
operator on DBFOT basis.
This Request for Proposal (RFP) document is for Design, Build, Finance, Operate and
Transfer (DBFOT) basis of Pay & Use Public Toilets in the city of Sangareddy. The bidding
parameter will be the Concession Period quoted by the bidders.
The selection will be on Least Cost Selection (LCS) method as described in this RFP. The
Technical Bids would be evaluated first based on the qualification criteria set forth in the
RFP. Financial Bids of only those applicants / bidders, whose Technical Bids qualify, will
only be opened and evaluated.
SRD reserves the right to cancel, terminate, change or modify this procurement
process and /or requirements of Bid stated in the RFP, without assigning any reason
or providing any notice and without accepting any liability for the same.
You are requested to participate in the Bid Stage and submit your proposal (the “Bid”) for the
aforesaid project in accordance with the RFP.
Please note that the Authority reserves the right to accept or reject all or any of the bids
without assigning any reason whatsoever.
Thanking you,
Yours faithfully,
Commissioner
Sangareddy Municipality
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in
Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT)
basis Page 4 of 44
Disclaimer
The information contained in this Request for Proposals document (the “RFP”) or
subsequently provided to Bidder(s), whether verbally or in documentary or any other form by
or on behalf of the Authority or any of its employees or advisors, is provided to Bidder(s) on
the terms and conditions set out in this RFP and such other terms and conditions subject to
which such information is provided.
This RFP is not an agreement and is neither an offer nor invitation by the Authority to the
prospective Bidders or any other person. The purpose of this RFP is to provide interested
parties with information that may be useful to them in making their financial offers (Bids)
pursuant to this RFP. This RFP includes statements, which reflect various assumptions and
assessments arrived at by the Authority in relation to the Project. Such assumptions,
assessments and statements do not purport to contain all the information that each Bidder
may require. This RFP may not be appropriate for all persons, and it is not possible for the
Authority, its employees or advisors to consider the investment objectives, financial situation
and particular needs of each party who reads or uses this RFP. The assumptions,
assessments, statements and information contained in the Bidding Documents, especially
the [Pre-Feasibility Report], may not be complete, accurate, adequate or correct. Each
Bidder should, therefore, conduct its own investigations and analysis and should check the
accuracy, adequacy, correctness, reliability and completeness of the assumptions,
assessments, statements and information contained in this RFP and obtain independent
advice from appropriate sources.
Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of
which may depend upon interpretation of law. The information given is not intended to be an
exhaustive account of statutory requirements and should not be regarded as a complete or
authoritative statement of law. The Authority accepts no responsibility for the accuracy or
otherwise for any interpretation or opinion on law expressed herein.
The Authority, its employees and advisors make no representation or warranty and shall
have no liability to any person, including any Applicant or Bidder under any law, statute,
rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any
loss, damages, cost or expense which may arise from or be incurred or suffered on account
of anything contained in this RFP or otherwise, including the accuracy, adequacy,
correctness, completeness or reliability of the RFP and any assessment, assumption,
statement or information contained therein or deemed to form part of this RFP or arising in
any way for participation in this Bid Stage.
The Authority also accepts no liability of any nature whether resulting from negligence or
otherwise howsoever caused arising from reliance of any Bidder upon the statements
contained in this RFP.
The Authority may in its absolute discretion, but without being under any obligation to do so,
update, amend or supplement the information, assessment or assumptions contained in this
RFP.
The issue of this RFP does not imply that the Authority is bound to select a Bidder or to
appoint the Selected Bidder or Concessionaire, as the case may be, for the Project and the
Authority reserves the right to reject all or any of the Bidders or Bids without assigning any
reason whatsoever.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in
Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT)
basis Page 5 of 44
The Bidder shall bear all its costs associated with or relating to the preparation and
submission of its Bid including but not limited to preparation, copying, postage, delivery fees,
expenses associated with any demonstrations or presentations which may be required by
the Authority or any other costs incurred in connection with or relating to its Bid. All such
costs and expenses will remain with the Bidder and the Authority shall not be liable in any
manner whatsoever for the same or for any other costs or other expenses incurred by a
Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of the
Bidding Process.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in
Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT)
basis Page 6 of 44
GLOSSARY
Authority As defined in Clause 1.1.1
Associate As defined in Clause 2.1.13
Bid(s) As defined in Clause 1.2.2
Bidder As defined in Clause 1.2.1
Bidders As defined in Clause 1.2.2
Bidding Documents As defined in Clause 1.1.7
Bid Due Date As defined in Clause 1.1.7
Bidding Process As defined in Clause 1.2.1
Bid Security As defined in Clause 1.2.4
Bid Stage As defined in Clause 1.2.1
Concession As defined in Clause 1.1.5
Concession Agreement As defined in Clause 1.1.2
Concessionaire As defined in Clause 1.1.2
Conflict of Interest As defined in Clause 2.1.13
Damages As defined in Clause 2.1.13
DBFOT As defined in Clause 1.1.1
Demand Draft As defined in Clause 2.20.1
Feasibility Report As defined in Clause 1.2.3
Government Government of Telangana
Lowest Bidder As defined in Clause 1.2.6
LOA As defined in Clause 3.3.5
PPP Public Private Partnership
Project As defined in Clause 1.1.1
Rs. or INR Indian Rupee
RFP or Request for Proposals As defined in the Disclaimer
Selected Bidder As defined in Clause 3.3.1
Sole Firm As defined in Clause 2.1.2
The words and expressions beginning with capital letters and defined in this document shall,
unless repugnant to the context, have the meaning ascribed thereto hereinabove.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 7 of 44
Invitation for Proposals
1. INTRODUCTION
Background
Sangareddy Municipality(the “Authority”),with a view to address the problem of open
defecation in public areas and to promote access to safe sanitation facilities that
would lead to improved public health, has decided to develop Pay & Use Public
Toilets (the “Project”) under Public Private Partnership (PPP) framework by
engaging Private Operator on Design, Build, Finance, Operate & Transfer (DBFOT)
basis. The Authority has identified locations where there is prevalence of open
defecation due to absence of public toilets and so is the demand for public sanitation
facilities. The initiative adopts a participatory approach where the public toilets are
demanded by the community with willingness to pay for their usage.
In this connection, it is proposed to avail the services of experienced private service
providers for efficient execution of the above Project through Public Private
Partnership (the “PPP”) on Design-Build-Finance-Operate-Transfer (the “DBFOT”)
basis, and has therefore, decided to carry out the bidding process for selection of a
private entity to whom the Project may be awarded. Brief particulars of the Project
are as follows:
Project
Description Location Remarks
Establishment of Pay & Use Public Toilets on Design, Build, Finance, Operate & Transfer (DBFOT) basis.
1. PR pally Busstop 2. Near IB building 3. Beside Police station,
4. Ambedkar statue, old bus station 5. Sunday Market
Total:5 Pay & Use Public Toilets
The Bidder has to Bid for each Pay & Use Public Toilet separately.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 8 of 44
REQUEST FOR PROPOSAL:
Sangareddy Municipality (SRD), herein after called the Authority, invites proposals in
sealed technical & financial Bids as a Request for Proposal for selection of
Concessionaire to construct, operate and maintain Pay & Use Public Toilets as per
the provisions of the Concession Agreement (CA). The bidder shall be a Registered
Company in India as per Indian Companies Act, 1956 (as modified by Companies
Act, 2013)/Registered NGO/Partnership Firm/Proprietary ship Firm/Limited Liability
Firm/Social Welfare or CSR of any Corporate Welfare Society.
The primary objective of the Project is to address the problem of open defection in
public places and to promote access to safe sanitation facilities for the
communities/passersby in the respective localities and to boost and stabilize the
demand for use of Public Toilets on Pay and Use basis; thereby improving the living
conditions of the residents of the localities therein.
The Selected Bidder (the “Concessionaire”), shall be responsible for designing,
engineering, financing, procurement, construction, operation and maintenance of the
Project under and in accordance with the provisions of the concession agreement
(the “Concession Agreement”) to be entered into between the Selected Bidder and
the Authority in the form provided by the Authority as part of the Bidding Documents
pursuant hereto.
SCOPE OF THE PROJECT
a. Construct and commission of Pay & Use Public Toilets on design, build, finance,
operate and transfer basis at the Site(s) as set forth in Schedule I and in
conformity with the Specifications and Standards as set forth in Schedule II;
b. To install a bore well at the Pay & Use Public Toilets and it includes re-boring, in
case of failure of water source; either at the same place or at a suitable alternate
place;
c. Operate & maintain such Pay & Use Public Toilets in accordance with the
provisions of Concession Agreement;
d. Perform and fulfill all other obligations in accordance with the provisions of the
Concession Agreement, and the matter incidental thereto or necessary for the
performance of any or all of the obligations of the Concessionaire;
e. The Concessionaire shall have to provide the facilities on Pay and Use basis as
per the User Fee defined in this RFP document;
f. The Concessionaire is also given the Advertisement Rights whereby to generate
additional source of revenue in accordance with the provisions of Concession
Agreement; and
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 9 of 44
g. The Concessionaire can propose any additional sources of revenue subject to
the approval of the Authority and in accordance with the provisions of Concession
Agreement.
h. To develop vertical garden on one side of PT structure.
The assessment of actual Project Cost will have to be made by the Bidders.
The Concession Agreement sets forth the detailed terms and conditions for grant of the
concession to the Concessionaire, including the scope of the Concessionaire’s
services and obligations (the “Concession”).
The statements and explanations contained in this RFP are intended to provide a better
understanding to the Bidders about the subject matter of this RFP and should not be
construed or interpreted as limiting in any way or manner the scope of services and
obligations of the Concessionaire set forth in the Concession Agreement or the
Authority’s rights to amend, alter, change, supplement or clarify the scope of work,
the Concession to be awarded pursuant to this RFP or the terms thereof or herein
contained. Consequently, any omissions, conflicts or contradictions in the Bidding
Documents including this RFP are to be noted, interpreted and applied appropriately
to give effect to this intent, and no claims on that account shall be entertained by the
Authority.
The Authority shall receive Bids pursuant to this RFP in accordance with the terms set forth
in this RFP and other documents to be provided by the Authority pursuant to this
RFP, as modified, altered, amended and clarified from time to time by the Authority
(collectively the “Bidding Documents”), and all Bids shall be prepared and submitted
in accordance with such terms on or before the date specified in Clause
1.3 for submission of Bids (the “Bid Due Date”).
Brief description of Bidding Process
The Authority has adopted a single stage two envelopes bidding process (referred to as the
“Bidding Process”) for selection of the Bidder for award of the Project. Under this
process, the Bid shall be invited under two envelopes. Along with the Bid, the Bidder
shall have to deposit a non-refundable crossed Demand Draft for Rs.5,900/-
(Rupees Five Thousand Nine Hundred only) per Public Toilet towards processing
fee favouring the “Commissioner, SRD” payable at Sangareddy. Qualification of the
Bidder will be first examined based on the details submitted under the first envelope
(Technical Bid) with respect to qualification criteria stipulated in this RFP (the
“Bidder”). The Financial Bid under the second envelope shall be opened of only
those shortlisted Bidders whose Technical Bids are responsive to qualification
criteria as prescribed in this RFP. The Bidder will be selected under Least Cost
Selection (LCS) method as described in this RFP.
Interested Bidders (the “Bidders”) are being called up on to submit their Bid (the Bid”) in
accordance with the terms specified in this Bidding Document. The Bid shall be valid
for a period of not less than 120 (one hundred and twenty) days from the Bid Due
Date.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 10 of 44
The Bidding Documents include the draft Concession Agreement for the Project which is
enclosed. The Feasibility Report (the “Feasibility Report”) prepared by the
consultants of the Authority is also enclosed for reference. Subject to the provisions
of Clause 2.1.4, the aforesaid documents and any addenda issued subsequent to
this RFP Document, will be deemed to form part of the Bidding Documents.
A Bidder is required to deposit, along with its Bid, a bid security (the “Bid Security”) of
Rs.10,000 (Rupees Ten Thousand only) per Public Toilet, refundable not later than
60 (sixty) days from the Bid Due Date, except in the case of the Selected Bidder
whose Bid Security shall be retained till it has provided a Performance Security
under the Concession Agreement. The Bidders will have to provide the Bid Security
in the form of a demand draft. The validity of the demand draft so provided shall not
be less than 80 (eighty) days from the Bid Due Date, for the purposes of
encashment by the Authority. The Bid shall be summarily rejected if it is not
accompanied by the Bid Security.
Bidders are advised to examine the Project in greater detail, and to carry out, at their cost,
such studies as may be required for submitting their respective Bids for award of the
Concession including implementation and operation of the Project.
Bids would be evaluated on the basis of the lowest concession period per Public Toilet as
quoted by the Bidder to construct and operate the Pay & Use Public Toilets on
DBFOT basis. The Concession Period has to be quoted in number of months. The
quoted Concession Period shall constitute the sole criteria for evaluation of Bids.
Subject to Clauses 2.16 and 3.5.2 of this RFP, the Project will be awarded to the
Bidder quoting the lowest Concession Period.
In this RFP, the term “Lowest Bidder” shall mean the Bidder who is offering the
lowest Concession Period.
The Bidders are advised to quote their Bid in the form attached to the RFP -
(Appendix IV - Financial Bid) clearly indicating the number of months of Concession
Period per each Pay & Use Public Toilets separately.
Generally, the Lowest Bidder shall be the Selected Bidder. The remaining Bidders shall be
kept in reserve and may, in accordance with the process specified in Clause 3 of this
RFP, be invited to match the Bid submitted by the Lowest Bidder in case such
Lowest Bidder withdraws or is not selected for any reason. In the event that none of
the other Bidders match the Bid of the Lowest Bidder, the Authority may, in its
discretion, either invite fresh Bids from the remaining Bidders or annul the Bidding
Process.
The Concessionaire shall, in consideration of its investment and services, be entitled to
levy and collect a pre-determined User Fee from the Public Toilet Users. It shall also
be entitled for Advertisement Rights in accordance with the provisions of the
Concession Agreement. Additionally, the Concessionaire can also propose any
additional sources of revenue subject to the approval of the Authority and in
accordance with the provisions of Concession Agreement
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 11 of 44
Details of the process to be followed at the Bid Stage and the terms thereof are spelt out in
this RFP.
Any queries or request for additional information concerning this RFP shall be submitted in
writing by special messenger or by e-mail so as to reach the officer designated in
Clause 2.11.5 by the specified date. The envelopes/ communication shall clearly
bear the following identification/ title:
“Queries/Request for Additional Information: RFP for construction, operation &
maintenance of Pay & Use Public Toilets on Design, Build, Finance, Operate and
Transfer (DBFOT) basis”.
Requests for additional information, or any delay in complying with such requests,
shall not, however, in any way affect the obligation of the applicant to send the
complete proposals by the deadline indicated above.
Schedule of Bidding Process
The Authority shall endeavour to adhere to the following schedule:
Event Description Date
1. Last date for receiving queries: 28.10.2019
2. Pre-Bid Meeting: 29.10.2019 at 3:00 PM O/o commissioner SRD MPLTY
3. Authority’s response to queries by: 1.Nov 2019
4. Bid Due Date: 5.11.2019
5. Opening of Bids: On Bid Due Date
6. Letter of Award (LOA): Within 30 days of Bid Due Date
7. Validity of Bids: 120 days of Bid Due Date
8. Signing of Concession Agreement: Within 30 days of award of LOA
PRE-BID CONFERENCE
THE DATE, TIME AND VENUE OF THE PRE-BID MEETING SHALL BE:
DATE:
29.11.2019
TIME: 3.00 PM
VENUE: Office of Sangareddy Municipality - 506001
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 12 of 44
QUALIFICATION CRITERIA
S No. Criteria Documents to be submitted
1.1 FINANCIAL CRITERIA
The Bidder should be a registered
Company in India as per Indian
Companies Act, 1956/2013, or;
an NGO or Proprietary ship or
Partnership Firm or a Limited Liability
Firm.
Copy of Certificate of Incorporation
and Certificate of Commencement of
business in case of Public Limited
Company or Certificate of
incorporation in case of Private
Limited Company, issued by the
Registrar of Companies.
Copy of the Registration.
1.2 The Bidder to have minimum
investable current assets such as cash
and bank balances, loans & advances,
marketable securities, etc., of minimum
Rs.6 (rupees six) lakhs which can be
brought in as equity into the proposed
Project.
In case the same Bidder is the Lowest
Bidder in more than one Pay & Use
Public Toilet and the Authority decides
to award, subject to Clause 3.5.2, more
than one Pay & Use Public Toilet to
such Bidder(s); the Bidder(s) should
have minimum investible current
assets corresponding to the number of
Pay & Use Public Toilets awarded to
them. For the sake of clarity and by
way of illustration, if 2 (two) Pay & Use
Public Toilets are awarded to one such
Lowest Bidder; such Bidder should
have minimum investable current
assets of minimum Rs.12 (rupees
twelve) lakhs, which can be brought as
equity into the proposed Project.
Bank/Auditor’s Certificate.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 13 of 44
2.1 TECHNICAL CRITERIA
The Bidder should have
developed/constructed at least 3
(three) Public Toilets in the last 5 (five)
years.
Copies of firm orders should be
enclosed along with the Certificates
issued by Government Organizations /
Boards or Corporations or Private
Entity from India for construction and
commissioning in the last 5 (five)
years.
Letter (s) from the concerned agency/
PSU/ Govt./Private Entity where the
Projects have been implemented,
confirming that the Public Toilets that
have been implemented by their
organization are working satisfactorily.
2.2 The Bidder should have 2(two) years
of experience in operating and
maintaining 1(one) Public Toilet/ SHE
Toilet/ Community Toilet.
Photocopies of the relevant
documents / certificates should be
established.
*Necessary documents have to be submitted to the satisfaction of the Authority.
1. INSTRUCTIONS TO BIDDERS
A. GENERAL
General terms of Bidding
The Bid shall be typed and shall be signed by the Bidder or a person or persons duly
authorized to sign on behalf of the Bidder. All pages of the tender document
containing the entries and all corrections or amendments made there in shall be
initialed by the person or persons signing the tender.
The Bidder shall be a sole firm (the “Sole Firm”) and consortium is not allowed.
The Feasibility Report of the Project is being provided only as a preliminary reference
document by way of assistance to the Bidders who are expected to carry out their
own surveys, investigations and other detailed examination of the Project before
submitting their Bids. Nothing contained in the Feasibility Report shall be binding on
the Authority nor confer any right on the Bidders, and the Authority shall have no
liability whatsoever in relation to or arising out of any or all contents of the Feasibility
Report.
Notwithstanding anything to the contrary contained in this RFP, the detailed terms specified
in the draft Concession Agreement shall have overriding effect; provided, however,
that any conditions or obligations imposed on the Bidder hereunder shall continue to
have effect in addition to its obligations under the Concession Agreement.
The Bid should be furnished in the format as specified in the appendix. The Bid shall
clearly indicating the Concession Period in both figures and words and signed by the
Bidder’s authorized signatory. In the event of any difference between figures and
words, the period indicated in words shall be taken into account.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 14 of 44
The Bid shall consist of the minimum Concession Period for the Project available to the
Concessionaire, as per the terms and conditions of this RFP and as per the
provisions of the Draft Concession Agreement.
The Bidder shall deposit a Bid Security of Rs. 10,000 (Rupees Ten Thousand only) in
accordance with the provisions of this RFP. The Bidder has to provide the Bid
Security in the form of a crossed Demand Draft.
The validity period of the demand draft shall not be less than 80 (eighty) days from the Bid
Due Date, for the purposes of encashment by the Authority. The Bid shall be
summarily rejected if it is not accompanied by the Bid Security. The Bid Security
shall be refundable no later than 60 (sixty) days from the Bid Due Date except in the
case of the Selected Bidder whose Bid Security shall be retained till it has provided
a Performance Security under the Concession Agreement.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 15 of 44
The Bidder should submit a Power of Attorney as per the format at Appendix–III,
authorizing the signatory of the Bid to commit the Bidder.
Any condition or qualification or any other stipulation contained in the Bid shall render the
Bid liable to rejection as a non-responsive Bid.
The Bid and all communications in relation to or concerning the Bidding Documents and
the Bid shall be in English language.
The documents including this RFP and all attached documents, provided by the Authority
are and shall remain or become the property of the Authority and are transmitted to
the Bidders solely for the purpose of preparation and the submission of a Bid in
accordance herewith. Bidders are to treat all information as strictly confidential and
shall not use it for any purpose other than for preparation and submission of their
Bid. The provisions of this Clause 2.1.13 shall also apply mutatis mutandis to Bids
and all other documents submitted by the Bidders, and the Authority will not return to
the Bidders any Bid, document or any information provided along therewith.
A Bidder shall not have a conflict of interest (the “Conflict of Interest”) that affects the
Bidding Process. Any Bidder found to have a Conflict of Interest shall be
disqualified. In the event of disqualification, the Authority shall be entitled to forfeit
and appropriate the Bid Security or Performance Security, as the case may be, as
mutually agreed genuine pre-estimated loss and damage likely to be suffered and
incurred by the Authority and not by way of penalty for, inter alia, the time, cost and
effort of the Authority, including consideration of such Bidder’s proposal (the
“Damages”), without prejudice to any other right or remedy that may be available to
the Authority under the Bidding Documents and/ or the Concession Agreement or
otherwise. Without limiting the generality of the above, a Bidder shall be deemed to
have a Conflict of Interest affecting the Bidding Process, if:
i. the Bidder, and any other Bidder, have common controlling shareholders or other
ownership interest; provided that this disqualification shall not apply in cases
where the direct or indirect shareholding of a Bidder, or an Associate thereof (or
any shareholder thereof having a shareholding of more than 5% (five per cent) of
the paid up and subscribed share capital of such Bidder, Member or Associate,
as the case may be) in the other Bidder, or Associate, is less than 5% (five per
cent) of the subscribed and paid up equity share capital thereof; provided further
that this disqualification shall not apply to any ownership by a bank, insurance
company, pension fund or a public financial institution referred to in sub-section
(72) of section 2 of the Companies Act, 2013. For the purposes of this Clause
2.1.14, indirect shareholding held through one or more intermediate persons shall
be computed as follows: (aa) where any intermediary is controlled by a person
through management control or otherwise, the entire shareholding held by such
controlled intermediary in any other person (the “Subject Person”) shall be taken
into account for computing the shareholding of such controlling person in the
Subject Person; and (bb) subject always to sub-clause (aa) above, where a
person does not exercise control over an intermediary, which has shareholding in
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 16 of 44
the Subject Person, the computation of indirect shareholding of such person in
the Subject Person shall be undertaken on a proportionate basis; provided,
however, that no such shareholding shall be reckoned under this sub-clause (bb)
if the shareholding of such person in the intermediary is less than 26% of the
subscribed and paid up equity shareholding of such intermediary; or
ii. such Bidder receives or has received any direct or indirect subsidy, grant,
concessional loan or subordinated debt from any other Bidder, or has provided
any such subsidy, grant, concessional loan or subordinated debt to any other
Bidder; or
iii. such Bidder has the same legal representative for purposes of this Bid as any
other Bidder; or
iv. such Bidder, has a relationship with another Bidder, directly or through common
third party/ parties, that puts either or both of them in a position to have access to
each other’s information about, or to influence the Bid of either or each other; or
v. suchBidder has participated as a consultant to the Authority in the preparation of
any documents, design or technical specifications of the Project.
A Bidder shall be liable for disqualification and forfeiture of Bid Security if any legal,
financial or technical adviser of the Authority in relation to the Project is engaged by
the Bidder, its Members or any Associate thereof, as the case may be, in any
manner for matters related to or incidental to such Project during the Bidding
Process or subsequent to the (i) issue of the LOA or (ii) execution of the Concession
Agreement. In the event any such adviser is engaged by the Selected Bidder or
Concessionaire, as the case may be, after issue of the LOA or execution of the
Concession Agreement for matters related or incidental to the Project, then
notwithstanding anything to the contrary contained herein or in the LOA or the
Concession Agreement and without prejudice to any other right or remedy of the
Authority, including the forfeiture and appropriation of the Bid Security or
Performance Security, as the case may be, which the Authority may have
thereunder or otherwise, the LOA or the Concession Agreement, as the case may
be, shall be liable to be terminated without the Authority being liable in any manner
whatsoever to the Selected Bidder or Concessionaire for the same.For the
avoidance of doubt, this disqualification shall not apply where such adviser was
engaged by the Bidder, its Member or Associate in the past but its assignment
expired or was terminated prior to the Application Due Date. Nor will this
disqualification apply where such adviser is engaged after a period of 3 (three) years
from the date of commercial operation of the Project.
This RFP is not transferable.
Any award of Concession pursuant to this RFP shall be subject to the terms of Bidding
Documents.
Other Bid conditions:
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 17 of 44
a. The Bidder represents and acknowledges to the Authority that it possesses
necessary experience, expertise and ability to undertake and fulfill its obligations
in the performance of the provisions of this RFP. The Bidder represents all
goods/equipment to be supplied in response to this RFP shall meet the
standards and specifications as defined in RFP;and
b. If any services, functions or responsibilities not specifically described in this RFP
are inherent, necessary or customary part of the deliverables or services and are
required for proper performance or provision of the deliverables or services in
accordance with this RFP, they shall be deemed to be included within the scope
of the deliverables or services, as if such services, functions or responsibilities
were specifically required and described in this RFP and shall be provided by the
Bidder.
Change in Ownership
By submitting the Bid, the Bidder acknowledges that it was pre-qualified and short- listed
on the basis of its Technical and Financial Capacity and shall, until the 3rd(third)
anniversary of the date of commercial operation of the Project, hold equity share
capital representing not less than: (i) 51% (fifty one per cent) of the subscribed and
paid-up equity of the Concessionaire. The Bidder further acknowledges and agrees
that the aforesaid obligation shall be the minimum and shall be in addition to such
other obligations as may be contained in the Concession Agreement, and a breach
hereof shall, notwithstanding anything to the contrary contained in the Concession
Agreement, be deemed to be a breach of the Concession Agreement and dealt with
as such thereunder.
By submitting the Bid, the Bidder shall also be deemed to have acknowledged and agreed
that in the event of a change in control of the Bidder whose Technical Capacity and/
or Financial Capacity was taken into consideration for the purposes of short-listing
and pre-qualification under and in accordance with the RFP, the Bidder shall be
required to inform the Authority forthwith along with all relevant particulars about the
sameand the Authority may, in its sole discretion, disqualify the Bidder or withdraw
the LOA from the Selected Bidder, as the case may be. In the event such change in
control occurs after signing of the Concession Agreement but prior to Financial
Close of the Project, it would, notwithstanding anything to the contrary contained in
the Concession Agreement, be deemed to be a breach of the Concession
Agreement, and the same shall be liable to be terminated without the Authority being
liable in any manner whatsoever to the Concessionaire. In such an event,
notwithstanding anything to the contrary contained in the Concession Agreement,
the Authority shall be entitled to forfeit and appropriate the Bid Security or
Performance Security, as the case may be, as Damages, without prejudice to any
other right or remedy that may be available to the Authority under the Bidding
Documents and/ or the Concession Agreement or otherwise.
Transfer of Property to Authority: Upon the conclusion of the concession period or upon
termination of the agreement, the property is automatically transferred to the
authority. The authority will have complete property rights over the public toilet, the
assets and its operations and maintenance.
Cost of Bidding
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 18 of 44
The Bidders shall be responsible for all of the costs associated with the preparation
of their Bids and their participation in the Bidding Process. The Authority will not be
responsible or in any way liable for such costs, regardless of the conduct or outcome
of the Bidding Process.
Site visit and verification of information
Before filling this application, the Bidder shall visit the Site and satisfy himself as to the
conditions prevalent there especially regarding accessibility to the Site, nature and
extent of the ground, working conditions, stocking of materials, installation of Tools
and Plants etc., accommodation and movement of labor, supply of water and power
for satisfactory completion of the works, applicable laws and regulations, and any
other matter considered relevant for them.
The Bidders must also familiarize themselves with the local conditions of the places
where Pay & Use Public Toilets are proposed (the localities as detailed in Schedule
I) and take them into account in preparing their proposals. To obtain first-hand
information on the local conditions, the applicants are encouraged to visit the
proposed locations before submitting proposals. No financial claims for such visits
and for collection of information shall be reimbursable.
The Bidders must carry proper due diligence of the applicable local taxes/charges
etc., which may affect their project financials.
It shall be deemed that by submitting a Bid, the Bidder has:
a. made a complete and careful examination of the Bidding Documents;
b. received all relevant information requested from the Authority;
c. accepted the risk of inadequacy, error or mistake in the information provided in
the Bidding Documents or furnished by or on behalf of the Authority relating to
any of the matters referred to in Clause 2.5.1 above;
d. satisfied itself about all matters, things and information including matters referred
to in Clause 2.5.1 hereinabove necessary and required for submitting an
informed Bid, execution of the Project in accordance with the Bidding Documents
and performance of all of its obligations thereunder;
e. acknowledged and agreed that inadequacy, lack of completeness or
incorrectness of information provided in the Bidding Documents or ignorance of
any of the matters referred to in Clause 2.5.1 hereinabove shall not be a basis for
any claim for compensation, damages, extension of time for performance of its
obligations, loss of profits etc. from the Authority, or a ground for termination of
the Concession Agreement by the Concessionaire;
f. acknowledged that it does not have a Conflict of Interest; and
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 19 of 44
g. Agreed to be bound by the undertakings provided by it under and in terms hereof.
The Authority shall not be liable for any omission, mistake or error in respect of any of the
above or on account of any matter or thing arising out of or concerning or relating to
RFP the Bidding Documents or the Bidding Process, including any error or mistake
therein or in any information or data given by the Authority.
Verification and Disqualification
The Authority reserves the right to verify all statements, information and documents
submitted by the Bidder in response to the RFP or the Bidding Documents and the
Bidder shall, when so required by the Authority, make available all such information,
evidence and documents as may be necessary for such verification. Any such
verification, or lack of such verification, by the Authority shall not relieve the Bidder
of its obligations or liabilities hereunder nor will it affect any rights of the Authority
thereunder.
The Authority reserves the right to reject any Bid and appropriate the Bid Security if:
a. at any time, a material misrepresentation is made or uncovered, or
b. The Bidder does not provide, within the time specified by the Authority, the
supplemental information sought by the Authority for evaluation of the Bid.
Such misrepresentation/ improper response shall lead to the disqualification of the
Bidder. If such disqualification / rejection occurs after the Bids have been opened and
the Lowest Bidder gets disqualified / rejected, then the Authority reserves the right to:
i. invite the remaining Bidders to submit their Bids in accordance with Clauses 3.3.3
and 3.3.4; or
ii. Take any such measure(s) as may be deemed fit in the sole discretion of the
Authority, including annulment of the Bidding Process.
2.6.4. In case it is found during the evaluation or at any time before signing of the
Concession Agreement or after its execution and during the period of subsistence
thereof, including the Concession thereby granted by the Authority, that one or more
of the pre-qualification conditions have not been met by the Bidder, or the Bidder
has made material misrepresentation or has given any materially incorrect or false
information, the Bidder shall be disqualified forthwith if not yet appointed as the
Concessionaire either by issue of the LOA or entering into of the Concession
Agreement, and if the Selected Bidder has already been issued the LOA or has
entered into the Concession Agreement, as the case may be, the same shall,
notwithstanding anything to the contrary contained therein or in this RFP, be liable to
be terminated, by a communication in writing by the Authority to the Selected Bidder
or the Concessionaire, as the case may be, without the Authority being liable in any
manner whatsoever to the Selected Bidder or Concessionaire. In such an event, the
Authority shall be entitled to forfeit and appropriate the Bid Security or Performance
Security, as the case may be, as Damages, without prejudice to any other right or
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 20 of 44
remedy that may be available to the Authority under the Bidding Documents and/ or
the Concession Agreement, or otherwise.
Incomplete tenders or tenders not fulfilling any of the conditions specified in the RFP document are liable to be rejected without assigning any reason.
B. DOCUMENTS
Contents of the RFP
This RFP comprises the Disclaimer set forth hereinabove, the contents as listed below, and
will additionally include any Addenda issued in accordance with Clause 2.9.
Invitation for Bids
Section 1. Introduction
Section 2. Instructions to Bidders
Section 3. Evaluation of Bids
Section 4. Fraud and Corrupt Practices
Section 5. Pre-Bid Meeting
Section 6. Miscellaneous
Appendices
I (Form 1A) Letter comprising the Bid
I (Form 1B) Applicant’s Profile
I (Form 2) Authorization Letter Format
I (Form 3) Covering Letter Format for Financial Bid
II Power of Attorney for signing of Bid
2.7.4. The draft Concession Agreement along with other Schedules and the Feasibility
Report provided by the Authority as part of the Bidding Documents shall be deemed
to be part of this RFP.
Clarifications
Bidders requiring any clarification on the RFP may notify the Authority in writing by special
messenger or by e-mail in accordance with Clause 1.2.9. They should send in their
queries on or before the date mentioned in the Schedule of Bidding Process
specified in Clause 1.3. The Authority shall endeavour to respond to the queries
within the period specified therein, but no later than 15 (fifteen) days prior to the Bid
Due Date. The responses will be sent by e-mail. The Authority will forward all the
queries and its responses thereto, to all Bidders without identifying the source of
queries.
The Authority shall endeavour to respond to the questions raised or clarifications sought by
the Bidders. However, the Authority reserves the right not to respond to any
question or provide any clarification, in its sole discretion, and nothing in this Clause
shall be taken or read as compelling or requiring the Authority to respond to any
question or to provide any clarification.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 21 of 44
The Authority may also on its own motion, if deemed necessary, issue interpretations and
clarifications to all Bidders. All clarifications and interpretations issued by the
Authority shall be deemed to be part of the Bidding Documents. Verbal clarifications
and information given by Authority or its employees or representatives shall not in
any way or manner be binding on the Authority.
Amendment of RFP
At any time prior to the Bid Due Date, the Authority may, for any reason, whether at its own
initiative or in response to clarifications requested by a Bidder, modify the RFP by
the issuance of Addenda.
Any Addendum issued hereunder will be in writing and shall be sent to all the Bidders.
In order to afford the Bidders a reasonable time for taking an Addendum into account, or for
any other reason, the Authority may, in its sole discretion, extend the Bid Due Date.
C. PREPARATION AND SUBMISSION OF BIDS
Format and Signing of Bid
Bidder shall provide all the information sought under the RFP. The Bid shall be submitted
in two parts; viz., the Technical Bid and the Financial Bid.
TECHNICAL BID: Indicating bidders’ compliance to qualification criteria and
technical and functional requirement of specifications of Pay & Use Public
Toilets(the format for submission of conformity to qualification criteria).
a. Before submitting the Bid, the Bidders should ensure that they conform to the
qualification criteria as stated in RFP;
b. Technical proposal should be submitted as per the instructions. Relevant
technical details and documentation should be provided along with technical
proposal. The Authority shall not allow / permit changes in the technical
specifications once it is submitted;
c. The Bid may not be evaluated and may be rejected by the Authority without any
further reference in case of non-adherence to the format or partial submission of
technical information as per the format given in the offer;and
d. The Authority will evaluate only those Bids that are received in the required
formats and complete in all respects.
FINANCIAL BID- toquotethe Concession Period that is required for implementation
of the Project as per the terms and conditions of the Draft Concession Agreement
and in the format as per Appendix I-Form 3 (The format for submission of financial
Bid).
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 22 of 44
The Bid offer of Concession Period for each of the Pay & Use Public Toilets should
be quoted separately.
All the pages of Bid including brochures should be made in an organized, structured, and
neat manner. Brochures / leaflets etc. should not be submitted in loose form. The
Bid and its copy shall be typed or written in indelible ink and signed by the
authorised signatory of the Bidder who shall also initial each page, in blue ink. In
case of printed and published documents, only the cover shall be Signed. All the
alterations, omissions, additions or any other amendments made to the Bid shall be
initiated by the person(s) signing the Bid. Bids with erasing / overwriting / cutting
which are without authentication will be liable for rejection.
Sealing and Marking of Bids
The Bidder shall submit the Technical Bid in the format specified at Appendix-I(Form I A &
Form 1 B) along with the necessary documents as mentioned in this RFP document
and more specifically the documents as mentioned in Clause 1.5 (Qualification
Criteria), and seal it in an envelope and mark the envelope as “Technical BID”.
The Bidder shall submit the Financial Bid for each of the Pay & Use Public Toilets
separately in the format specified at Appendix – I (Form 3) and seal the Financial Bid
in separate envelope and mark the envelope as “Financial Bid”.
The documents accompanying the Bid shall be placed in a separate envelope and marked
as “Enclosures of the Bid”. The documents shall include:
a. Bid Security in the form of a crossed Demand Draft;
b. Power of Attorney for signing of Bid in the format at Appendix–II; and
c. A copy of the Draft Concession Agreement with each page Signed by the person
signing the Bid in pursuance of the Power of Attorney referred to in Clause (b)
hereinabove.
The properly prepared bids along with the required enclosures shall be submitted in
the manner as prescribed in this RFP document on or before ---------------- 2019, 3:00
PM. The Bid/s which is/are deposited after the said date and time shall not be
considered.
A true copy of the documents accompanying the Bid, as specified in Clause 2.11.2 above,
shall be bound together in hard cover and the pages shall be numbered serially.
Each page thereof shall be Signed in blue ink by the authorised signatory of the
Bidder. This copy of the documents shall be placed in a separate envelope and
marked “Copy of Documents”.
The four envelopes specified in Clauses 2.11.1, 2.11.2 and 2.11.3 shall be placed in an
outer envelope, which shall be sealed. Each of the five envelopes shall clearly bear
the following identification:
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 23 of 44
“Bid for Construction, Operation& Maintenance of Pay & Use Public Toilets on
Design, Build, Finance, Operate and Transfer (DBFOT) basis in the city of
Sangareddy”
and shall clearly indicate the name and address of the Bidder. In addition, the Bid
Due Date should be indicated on the right-hand top corner of each of the envelopes.
Each of the envelopes shall be addressed to:
DESIGNATION Commissioner
ADDRESS: Sangareddy Municipality
E-MAIL ADDRESS [email protected]
If the envelopes are not sealed and marked as instructed above, the Authority assumes no
responsibility for the misplacement or premature opening of the contents of the Bid
submitted and consequent losses, if any, suffered by the Bidder.
Bids submitted by fax, telex, telegram or e-mail shall not be entertained and shall be
rejected.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 24 of 44
Bid Due Date
Bids should be submitted before 1500 hours IST on the Bid Due Date at the address
provided in Clause 2.11.5 in the manner and form as detailed in this RFP. A receipt
thereof should be obtained from the person specified at Clause 2.11.5.
The Authority may, in its sole discretion, extend the Bid Due Date by issuing an Addendum
in accordance with Clause 2.9 uniformly for all Bidders.
Late Bids
Bids received by the Authority after the specified time on the Bid Due Date shall not
be eligible for consideration and shall be summarily rejected.
Contents of the Bid
The Bid shall be furnished in the format at Appendix–I& Appendix-II. The Technical Bid
shall consist of all the information, documents, etc., in accordance with this RFP;
and the Financial Bid shall consist of the minimum Concession Period (separately
for each of the Pay & Use Public Toilets) required by the Bidderto undertake the
Project in accordance with this RFP and the provisions of the Concession
Agreement.
Generally, the Project will be awarded to the Lowest Bidder.
The opening of Bids and acceptance thereof shall be substantially in accordance with this
RFP.
The proposed Draft Concession Agreement shall be deemed to be part of the Bid.
Modifications/ Substitution/ Withdrawal of Bids
The Bidder may modify, substitute or withdraw its Bid after submission, provided that
written notice of the modification, substitution or withdrawal is received by the
Authority prior to the Bid Due Date. No Bid shall be modified, substituted or
withdrawn by the Bidder on or after the Bid Due Date.
The modification, substitution or withdrawal notice shall be prepared, sealed, marked, and
delivered in accordance with Clause 2.11, with the envelopes being additionally
marked “MODIFICATION”, “SUBSTITUTION” or “WITHDRAWAL”, as appropriate.
Any alteration/ modification in the Bid or additional information supplied subsequent to the
Bid Due Date, unless the same has been expressly sought for by the Authority, shall
be disregarded.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 25 of 44
Rejection of Bids
Notwithstanding anything contained in this RFP, the Authority reserves the right to reject
any Bid and to annul the Bidding Process and reject all Bids at any time without any
liability or any obligation for such acceptance, rejection or annulment, and without
assigning any reasons therefor. In the event that the Authority rejects or annuls all
the Bids, it may, in its discretion, invite all eligible Bidders to submit fresh Bids
hereunder.
The Authority reserves the right not to proceed with the Bidding Process at any time,
without notice or liability, and to reject any Bid without assigning any reasons.
Validity of Bids
The Bids shall be valid for a period of not less than 120 (one hundred and twenty)
days from the Bid Due Date. The validity of Bids may be extended by mutual
consent of the respective Bidders and the Authority.
Confidentiality
Information relating to the examination, clarification, evaluation and recommendation
for the Bidders shall not be disclosed to any person who is not officially concerned
with the process or is not a retained professional advisor advising the Authority in
relation to, or matters arising out of, or concerning the Bidding Process. The
Authority will treat all information, submitted as part of the Bid, in confidence and will
require all those who have access to such material to treat the same in confidence.
The Authority may not divulge any such information unless it is directed to do so by
any statutory entity that has the power under law to require its disclosure or is to
enforce or assert any right or privilege of the statutory entity and/ or the Authority or
as may be required by law or in connection with any legal process.
Correspondence with the Bidder
Save and except as provided in this RFP, the Authority shall not entertain any
correspondence with any Bidder in relation to acceptance or rejection of any Bid.
D. BID SECURITY
Bid Security
The Bidder shall furnish as part of its Bid, a Bid Security referred to in Clauses 2.1.7 and
2.1.8 hereinabove in the form of a demand draft issued by a Scheduled Bank in
India, drawn in favour of “the Commissioner, Sangareddy Municipality” payable at
Sangareddy (the “Demand Draft”). The Authority shall not be liable to pay any
interest on the Bid Security deposit so made and the same shall be interest free. For
the avoidance of doubt, Scheduled Bank shall mean a bank as defined under
Section 2(e) of the Reserve Bank of India Act, 1934.
Any Bid not accompanied by the Bid Security shall be summarily rejected by the Authority
as non-responsive.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 26 of 44
Save and except as provided in Clause 1.2.4 above, the Bid Security of unsuccessful
Bidders will be returned by the Authority, without any interest, as promptly as
possible on acceptance of the Bid of the Selected Bidder or when the Bidding
process is cancelled by the Authority, and in any case within 60 (sixty) days from the
Bid Due Date. Where Bid Security has been paid by demand draft, the refund
thereof shall be in the form of an account payee demand draft in favour of the
unsuccessful Bidder(s). Bidders may by specific instructions in writing to the
Authority give the name and address of the person in whose favour the said demand
draft shall be drawn by the Authority for refund, failing which it shall be drawn in the
name of the Bidder and shall be mailed to the address given on the Bid.
The Selected Bidder’s Bid Security will be returned, without any interest, upon the
Concessionaire signing the Concession Agreement and furnishing the Performance
Security in accordance with the provisions thereof. The Authority may, at the
Selected Bidder’s option, adjust the amount of Bid Security in the amount of
Performance Security to be provided by him in accordance with the provisions of the
Concession Agreement.
The Authority shall be entitled to forfeit and appropriate the Bid Security as Damages inter
alia in any of the events specified in Clause 2.20.6 herein below. The Bidder, by
submitting its Bid pursuant to this RFP, shall be deemed to have acknowledged and
confirmed that the Authority will suffer loss and damage on account of withdrawal of
its Bid or for any other default by the Bidder during the period of Bid validity as
specified in this RFP. No relaxation of any kind on Bid Security shall be given to any
Bidder.
The Bid Security shall be forfeited as Damages without prejudice to any other right or
remedy that may be available to the Authority under the Bidding Documents and/ or
under the Concession Agreement, or otherwise, if
a. a Bidder submits a non-responsive Bid;
b. a Bidder engages in a corrupt practice, fraudulent practice, coercive practice,
undesirable practice or restrictive practice as specified in Clause 4 of this RFP;
c. a Bidder withdraws its Bid during the period of Bid validity as specified in this
RFP and as extended by mutual consent of the respective Bidder(s) and the
Authority;
d. the Selected Bidder fails within the specified time limit –
i. To sign and return the duplicate copy of LOA; or
ii. To sign the Concession Agreement; or
iii. To furnish the Performance Security within the period prescribed therefor in
the Concession Agreement.
e. The Selected Bidder, having signed the Concession Agreement, commits any
breach thereof prior to furnishing the Performance Security.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 27 of 44
2. EVALUATION OF BIDS
Opening and Evaluation of Bids
The Authority shall open the Bids at 1530 hours on the Bid Due Date, at the place specified
in Clause 2.11.5 and in the presence of the Bidders who choose to attend.
In case the Bid submission date is deferred due to declared holiday on the Bid
submission date, the opening of Bids also will be deferred in line with the extended
Bid submission date.
If any of the Bidders or all Bidders who submitted the tender are not present during
the specified date and time of opening it will be deemed that such Bidder (s) is / are
not interested to participate in the opening of the Bid/s and the Authority at its
discretion will proceed further with opening of the Part I - conformity to eligibility
criteria and the technical proposal in their absence.
The Authority will subsequently examine and evaluate the Bids in accordance with the
provisions set out in this Section 3. The Authority may, at its discretion, waive any
minor non-conformity or any minor irregularity in the offer(s). This waiver shall be
binding on all the Bidders and the Authority reserves the right for such waivers.
To facilitate evaluation of Bids, the Authority may, at its sole discretion, seek clarifications
in writing from any Bidder regarding its Bid.The Bidder has to respond to the
Authority and submit the relevant proof /supporting documents required against
clarifications, if applicable. The request for such clarifications and the Bidders
response will necessarily be in writing and it should be submitted within the time
frame stipulated by the Authority.
Even if only a single Bid is received (and technically qualified) or a single Bid, amongst
several, is technically qualified, the Authority retains the right to open the Financial
Proposal of such Bid and award the Project.
Tests of responsiveness
Prior to evaluation of Bids, the Authority shall determine whether each Bid is responsive to
the requirements of this RFP. A Bid shall be considered responsive if:
a. it is received as per the format at Appendix–I;
b. it is received by the Bid Due Date including any extension thereof pursuant to
Clause 2.12.2;
c. it is signed, sealed, bound together in hard cover and marked as stipulated in
Clauses 2.10 and 2.11;
d. it is accompanied by the Bid Security as specified in Clause 2.1.7;
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 28 of 44
e. it is accompanied by the Power(s) of Attorney as specified in Clause 2.1.9;
f. it contains all the information (complete in all respects) as requested in this
RFP and/or Bidding Documents (in formats same as those specified);
g. it does not contain any condition or qualification; and
h. it is not non-responsive in terms hereof.
The Authority reserves the right to reject any Bid which is non-responsive and no request
for alteration, modification, substitution or withdrawal shall be entertained by the
Authority in respect of such Bid. Provided, however, that the Authority may, in its
discretion, allow the Bidder to rectify any infirmities or omissions if the same do not
constitute a material modification of the Bid.
SELECTION OF BIDDER
EVALUATION OF BIDS BY A COMMITTEE:
1. The committee appointed by the Authority will evaluate the Bids submitted by the
Bidders under this RFP. If warranted, the Authority may engage the services of
external consultants for evaluation of the Bid.
2. The committee may visit the actual sites already commissioned by the Bidders
and suitable arrangements have to be made by the Bidders for the visits. The
travelling and other incidental expenses for such visits of the committee will be
borne by the Authority.
3. The participating firms/ companies may be inspected for assessing the operation
capabilities, working personnel, etc., including present working Public Toilets
commissioned by the bidder.
4. The committee reserves the right to call for a presentation on the features and
functionalities from the Bidders based on the technical bids submitted to make
an evaluation.
5. The decision of the committee in this regard shall be final and, in this regard, no
correspondence shall be entertained.
6. The committee will prepare a list of technically qualified bidders and the names
of shortlisted Bidders would be announced on SRD’s notice board and they will
be intimated by way of email. Only the financial Bids of those who are shortlisted
in the technical bid shall be reckoned for evaluation.
7. Subject to the provisions of Clause 2.16.1, the Financial Bids of all the Bidders
whose Bids are adjudged as responsive in terms of Clause 3.2.1 and thereafter
shortlisted in the evaluation of Technical Bids by the committee shall be opened
to determine the Lowest Bidder. The Bidder who quotes the minimum
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 29 of 44
Concession Period in each of the Pay & Use Public Toilets shall ordinarily be
declared as the selected Bidder (the “Selected Bidder”) for the respective Pay &
Use Public Toilets. In the event that the Authority rejects or annuls all the Bids, it
may, in its discretion, invite all eligible Bidders to submit fresh Bids hereunder.
In the event that two or more Bidders quote the same Concession Period (the “Tie
Bidders”), the Authority shall identify the Selected Bidder by draw of lots, which shall be conducted, with prior notice, in the presence of the Tie Bidders who choose to attend.
In the event that the Lowest Bidder withdraws or is not selected for any reason in the first
instance (the “first round of bidding”), the Authority may invite all the remaining
Bidders to revalidate or extend their respective Bid Security, as necessary, and
match the Bid of the aforesaid Lowest Bidder (the “second round of bidding”). If in
the second round of bidding, only one Bidder matches the Lowest Bidder, it shall be
the Selected Bidder. If two or more Bidders match the said Lowest Bidder in the
second round of bidding, then the Bidder whose Bid was lower as compared to other
Bidder(s) in the first round of bidding shall be the Selected Bidder. For example, if
the third and fifth lowest Bidders in the first round of bidding offer to match the said
Lowest Bidder in the second round of bidding, the said third lowest Bidder shall be
the Selected Bidder.
In the event that no Bidder offers to match the Lowest Bidder in the second round of
bidding as specified in Clause 3.3.3, the Authority may, in its discretion, invite fresh
Bids (the “third round of bidding”) from all Bidders except the Lowest Bidder of the
first round of bidding, or annul the Bidding Process, as the case may be. In case the
Bidders are invited in the third round of bidding to revalidate or extend their Bid
Security, as necessary, and offer fresh Bids, they shall be eligible for submission of
fresh Bids provided, however, that in such third round of bidding only such Bids shall
be eligible for consideration which are lower than the Bid of the second lowest
Bidder in the first round of bidding.
After selection, a Letter of Award (the “LOA”) shall be issued, in duplicate, by the Authority
to the Selected Bidder and the Selected Bidder shall, within 7 (seven) days of the
receipt of the LOA, sign and return the duplicate copy of the LOA in
acknowledgement thereof. In the event the duplicate copy of the LOA duly signed by
the Selected Bidder is not received by the stipulated date, the Authority may, unless
it consents to extension of time for submission thereof, appropriate the Bid Security
of such Bidder as Damages on account of failure of the Selected Bidder to
acknowledge the LOA, and the next eligible Bidder may be considered.
After acknowledgement of the LOA as aforesaid by the Selected Bidder, it shall causethe
Concessionaire to execute the Concession Agreement within the period prescribed
in Clause 1.3. The Agreement shall be executed in two copies in English language,
each party receiving one original copy.The Selected Bidder shall not be entitled to
seek any deviation, modification or amendment in the Concession Agreement.
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 30 of 44
On signing of the Concession Agreement, the Concessionaire shall intimate the name of
the principal officer who will be acting for and on behalf of the Concessionaire in all
its relations and communications with the Authority. If there is any change in the
principal officer, Concessionaire shall intimate such change to the Authority
immediately.
Contacts during Bid Evaluation
Bids shall be deemed to be under consideration immediately after they are opened
and until such time the Authority makes official intimation of award/ rejection to the
Bidders. While the Bids are under consideration, Bidders and/ or their
representatives or other interested parties are advised to refrain, save and except as
required under the Bidding Documents, from contacting by any means, the Authority
and/ or their employees/ representatives on matters related to the Bids under
consideration.
Bid Parameter
The Bid shall comprise the minimum Concession Period to be quoted by the Bidder in
accordance with the provisions of the Concession Agreement. The Bidder who
offers the lowest Concession Period shall ordinarily be the Selected Bidder. If the
lowest concession period is more than 10 years, then the authority reserves the right
to disqualify the bid.
In case of any Bidder is a Selected Bidder in more than one Pay & Use Public Toilet, the
Authority reserves the right to restrict the award of such Pay & Use Public Toilets to
a maximum of 3(three) to such Bidder of its (the Selected Bidder’s) choice and
award the balance to the next Bidder in the manner as detailed hereunder:
a. In such circumstances, the other Bidder has to match the Financial offer of
the L1 Bidder;
b. First offer of matching the L1 Bidder will be given to L2 Bidder and in case L2
Bidder does not match the Financial offer of L1 Bidder; then the offer will be
made on L3 Bidder and so on; and
c. If none of the other Bidders match the financial offer of L1 Bidder, such Pay
& Use Public Toilets may be given to L1 Bidder.
4. Fraud and corrupt practices
The Bidders and their respective officers, employees, agents and advisers shall observe
the highest standard of ethics during the Bidding Process and subsequent to the
issue of the LOA and during the subsistence of the Concession Agreement.
Notwithstanding anything to the contrary contained herein, or in the LOA or the
Concession Agreement, the Authority may reject a Bid, withdraw the LOA, or
terminate the Concession Agreement, as the case may be, without being liable in
any manner whatsoever to the Bidder or Concessionaire, as the case may be, if it
determines that the Bidder or Concessionaire, as the case may be, has, directly or
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 31 of 44
indirectly or through an agent, engaged in corrupt practice, fraudulent practice,
coercive practice, undesirable practice or restrictive practice in the Bidding Process.
In such an event, the Authority shall be entitled to forfeit and appropriate the Bid
Security or Performance Security, as the case may be, as Damages, without
prejudice to any other right or remedy that may be available to the Authority under
the Bidding Documents and/ or the Concession Agreement, or otherwise.
Without prejudice to the rights of the Authority under Clause 4.1 hereinabove and the rights
and remedies which the Authority may have under the LOA or the Concession
Agreement, or otherwise if a Bidder or Concessionaire, as the case may be, is found
by the Authority to have directly or indirectly or through an agent, engaged or
indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable
practice or restrictive practice during the Bidding Process, or after the issue of the
LOA or the execution of the Concession Agreement, such Bidder or Concessionaire
shall not be eligible to participate in any tender or RFP issued by the Authority during
a period of 2 (two) years from the date such Bidder or Concessionaire, as the case
may be, is found by the Authority to have directly or indirectly or through an agent,
engaged or indulged in any corrupt practice, fraudulent practice, coercive practice,
undesirable practice or restrictive practices, as the case may be.
For the purposes of this Clause 4, the following terms shall have the meaning hereinafter
respectively assigned to them:
a. “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly
or indirectly, of anything of value to influence the actions of any person
connected with the Bidding Process (for avoidance of doubt, offering of
employment to or employing or engaging in any manner whatsoever, directly
or indirectly, any official of the Authority who is or has been associated in any
manner, directly or indirectly, with the Bidding Process or the LOA or has
dealt with matters concerning the Concession Agreement or arising
therefrom, before or after the execution thereof, at any time prior to the expiry
of one year from the date such official resigns or retires from or otherwise
ceases to be in the service of the Authority, shall be deemed to constitute
influencing the actions of a person connected with the Bidding Process); or (ii)
save and except as permitted under the Clause 2.1.15 of this RFP, engaging
in any manner whatsoever, whether during the Bidding Process or after the
issue of the LOA or after the execution of the Concession Agreement, as the
case may be, any person in respect of any matter relating to the Project or the
LOA or the Concession Agreement, who at any time has been or is a legal,
financial or technical adviser of the Authority in relation to any matter
concerning the Project;
b. “fraudulent practice” means a misrepresentation or omission of facts or
suppression of facts or disclosure of incomplete facts, in order to influence the
Bidding Process;
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 32 of 44
c. “coercive practice” means impairing or harming, or threatening to impair or
harm, directly or indirectly, any person or property to influence any person’s
participation or action in the Bidding Process;
d. “undesirable practice” means (i) establishing contact with any person
connected with or employed or engaged by the Authority with the objective of
canvassing, lobbying or in any manner influencing or attempting to influence
the Bidding Process; or (ii) having a Conflict of Interest; and
e. “restrictive practice” means forming a cartel or arriving at any understanding
or arrangement among Bidders with the objective of restricting or
manipulating a full and fair competition in the Bidding Process.
5. PRE-BID MEETING
5.1 Pre-Bid Conference of the Bidders will be held as given hereunder so as to clarify
bidders’ doubts, if any, in respect of RFP.
Date Time Venue
3.00 PM Office of Commissioner, srdmlpty
No separate communication will be sent for the pre-bid meeting. Only those persons who
have purchased the RFP document shall be allowed to participate in the Pre- Bid
Meeting. If the date of meeting is declared as a holiday by the State Government of
Telangana subsequent to issue of this RFP, the next working day will be deemed to
be the pre-bid meeting day (there will not be any change in the timing). The Authority
may involve its Consultant (s) or any outside Agency, in the pre-bid meeting to reply
to the queries of the Bidders.
During the course of pre-bid Conference, the Bidders will be free to seek clarifications and
make suggestions for consideration of the Authority. The Authority shall endeavour
to provide clarifications and such further information as it may, in its sole discretion,
consider appropriate for facilitating a fair, transparent and competitive Bidding
Process.
The Authority consolidate all the written queries and any further queries that may come up
for discussion during the pre-bid meeting and the replies to the queries shall be
communicated at the email addresses provided by the respective Bidders. The
clarifications of the Authority to the Bidders’ queries and the amendment /
corrigendum furnished hereof shall become part and parcel of the RFP and the
same shall be binding on the Bidders.
Non-receipt of reply to the queries raised by the Bidders shall not be acceptable as a valid
reason for non-submission of the Bid. Please note that non-reply to any query or
queries shall not mean that the version of the Bidder as reflected in the query or
queries has been accepted by the Authority.
6. MISCELLANEOUS
-
Sangareddy Municipality Request for Proposal Bid Document
Construction, Operation & Maintenance of Pay & Use Public Toilets in Sangareddy on Design, Build, Finance, Operate and Transfer (DBFOT) basis
Page 33 of 44
The Bidding Process shall be governed by, and construed in accordance with, the laws of
India and including but not limited to laws of Government of Telangana and the
Sangareddy Municipality Rules and Regulations (if any) in force and as amended
from time to time; and the Courts in Sangareddy/Hyderabad shall have exclusive
jurisdiction in all disputes arising under, pursuant to and/ or in connection with the
Bidding Process.
The Authority, in its sole discretion and without incurring any obligation or liability, reserves
the right, at any time