SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Chemical Inventory Management System

(CIMS) WorkshopYogyakarta, Indonesia, October 2013

2

Welcome to the Chemical Inventory Management System Workshop

Objectives To improve chemical management in your labs Using a Chemical Inventory Management System

(CIMS) in your labs

Goals: Understand cradle-to-grave management Train The Trainer: propagate knowledge and

practices forward Identify challenges/barriers and paths forward Develop an Action Plan and draft SOPs to

implement CIMS.

4

Workshop Materials

Binder: ◦ Presentations ◦ Resource section

◦ Useful Websites ◦ Information for labs and

teaching resources ◦ List of items on USB

USB Flash Drives:◦ Presentations ◦ CIMS

◦ Software files, forms, manual CIMS Installation Manual:

5

Introductions

Instructors◦ Dr. Joe Hardesty◦ Dr. Christine Straut

Participants◦ Name, ◦ Country, ◦ Institution, ◦ Specialty

SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Workshop Overview

7

Workshop Organization Day 1:

o Welcome, Overview, Organization and Objectiveso Chemical Management Overview o Fundamentals of Chemical Inventory Management Systems (CIMS) o Group Discussion: Current Inventory Management o Chemical Procurement: Approvals, Ordering and Trackingo Central Receiving & Storage: Advantages & Disadvantages o CIMS Software: Installation, Setup and Basic Features

Day 2: o Chemical Storage and Use in Labs: Receiving, Storage & Trackingo Standard Operating Procedures (SOPs) o SOP Activity: Chemical Procurement, Receiving & Storage o CIMS Activity: Chemical Storage and Use in Labs o Chemical Waste and Disposal: Inventory management practiceso Inventory Audits & Reporting o CIMS Software: Inventory Setup, Tracking, Audits and Removals o CIMS Exercise: Inventory Audits, Reports, Waste and Removal o SOP Activity: Inventory Audits, Reports, Waste & Disposal

Day 3: ◦ SOP Activity: Complete Draft SOPs ◦ CIMS SOP Test Stations◦ Group Discussion: Issues of CIMS Implementation ◦ Group Activity: CIMS Implementation, Action Plan and Schedule ◦ Next Steps and Conclusions

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Take-Aways from Workshop

Discussions and Activities◦ Identify gaps between existing and ideal situation◦ Develop plans and procedures for improvement

Sustainability◦ Train the Trainer◦ Opportunities to apply new knowledge to your

home institution’s situation ◦ Follow-up with Action Plan and Next Steps

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Sustainability: Next Steps plan for CIMS Implementation

Task 1 month 3 months 6 months 1 year On-going/ Continuous

SOP Draft complete Management Approval

Staff Training and implementation

First Review Review/Revision

                                                       

Chemical Procurement:

Task 1 month 3 months 6 months 1 year On-going/ Continuous

Add chemicals to CIMS software

Train staff and students on CIMS

Each lab must submit chemical inventory to CIMS Admin

First CIMS Audit Second CIMS Audit

Inventory modifications, Audits, reporting

                                                       

Chemical Tracking and Management:

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Workshop: DAY 1

Welcome, Overview, Organization and Objectives Chemical Management Overview Fundamentals of Chemical Inventory Management

Systems (CIMS) Group Discussion: Current Inventory Management –

Organization, Issues and Goals Chemical Procurement: Approvals, Ordering & Tracking Central Receiving & Storage: Advantages &

Disadvantages CIMS Software: Installation, Setup and Basic Features

SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Chemical Management Overview

Chemical Management: Overview

Key Principles Cradle to Grave Benefits and Best Practices Procurement Storage Inventory Waste

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Chemical Management: Key Principles

Cradle to Grave

Advance Planning

Chemical Inventory Management System

Access Control

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Chemical Use

Waste Managemen

t

Ordering/ Procuremen

t

Delivery/ Receipt

Storage/ Inventory

Legacy/Waste Disposal

Recycling

Control and accountability of chemicals at all times, from procurement to disposal as waste

Cradle-To-Grave Life Cycle of Chemicals

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Benefits of Chemical Management Best Practices

Reduces costs◦ Smaller and fewer purchases◦ Less storage space◦ Reduce waste

Saves time◦ Surplus sharing◦ Less searching

Improves research and teaching◦ Track expiration◦ Teaches industry standards,

expectations◦ Improved Quality Control

Environment and Community Friendly◦ Reduces hazards and waste◦ Regulatory compliance◦ Emergency response

Safety and Security◦ Hazard Identification◦ Appropriate procedures◦ Prevent incidents

Opportunities for Recognition◦ Publications◦ Presentations◦ Awards

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Benefits of Chemical Management Best Practices

Opportunities

:

in the field of

chemical

management

www.sciencedirect.com

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Key Principles: Chemical Safety and Security (CSS) Controls

Involves all CSS controls◦ Administrative

Develop Chemical Safety and Security Policy and programs Implement Chemical Safety and Security Policy

◦ Operational Standard Operating Procedures Substitution (Using less dangerous chemical) Scale down (Procure and use a smaller amount of dangerous

chemical

◦ Engineering Isolate or enclose the process, hazardous material or worker

◦ PPE Last line of defense, for emergency or non-standard operations

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Chemical Management: Program Elements

Proper chemical management program has several essential elements• Recycling of chemicals, containers and

packages• Procedure for chemical ordering and disposal• Source reduction• Inventory and tracking• Storage in stockrooms• Access control• Waste management

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Procurement

Planning

Substitution

Source reduction

Surplus sharing

Ordering Chemicals

Receiving Chemicals

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Procurement: Planning

Think “Cradle to Grave” before purchasing or accepting chemicals◦ What chemicals are needed?◦ How much is needed?◦ How/where will they be stored?◦ How will they be handled/used?◦ How will disposal take place?

“Extra” chemicals are not usually a good idea

Donated chemicals are not always “free”o Hazardous Wasteo Spent or contaminated chemicals

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Chemical Inventory

Database of chemicals◦ Computer/web-based

Barcodes◦ ID, location, owner, hazards

Control access to database

Maintain with inspections

Ensure control and accountability◦ No orphan chemicals

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Storage: General Guidelines

Separate incompatible chemicals Separate flammables and explosives from

ignition sources◦ flammable storage cabinets

Use secondary containment◦ Label with compatibility groups

All containers properly labeled and closed Do not store chemicals:

◦ On top of cabinets◦ On the floor◦ In hoods◦ In hallways◦ With food◦ Where there is wide variations in temperature,

humidity, or sunlight

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Storage: Access Control

Access limitations depend on the material or information◦ More control of access if COCs* are present

Lock areas, rooms, cabinets◦ Control of keys, combinations, codes

Label areas “Authorized Personnel Only”◦ Means of identifying authorized personnel

Challenge unfamiliar people in restricted areas

Authorized personnel◦ Trusted◦ Background check◦ Trained◦ Legitimate need

* COCs = Chemicals of Concern

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Chemical Management: Waste

Plan ahead◦ Minimize amount and

hazards

Separate during collection and storage

Recycling and/or disposal

Prevent orphans and unknowns

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Key Concepts from CSSO Training

Chemical Safety and Security Officer (CSSO)◦ Duties◦ CSS Plan

Laboratory Design Laboratory Ventilation/Chemical Hoods Chemical Toxicology Safe/Secure Transport of Chemicals Fire Prevention and Protection in the Laboratory Emergency/Security Planning and Management Spill Cleanup Chemical Waste, On-site Recycling, and Waste Treatment

ALL are Improved When Supported by a Proper CIMS

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Conclusions:Chemical Management

Key to chemical safety and security

Involves all CSS controls◦ Administrative◦ Operational◦ Engineering◦ PPE

Many issues addressed by planning ahead

Best practices in chemical management and high quality research are positively correlated

Opportunities for those willing to pioneer improvements

SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Break

SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Fundamentals of Inventory Management

Inventory Management: Overview

Definitions Key Principles Inventory Basics Inventory Database Inventory Reporting Inventory Inspections Access Control Conclusions

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Definitions

Inventory◦ Database that tabulates the chemicals in the

lab Can include materials, Synthesized products and

samples Inventory (and tracking) system

◦ Procedures and tools to update information and storage locations

Inventory Management◦ Entire process involved in tracking inventory

items throughout the life cycle (procurement through disposal)

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Key Principles: Chemical Inventory Management System (CIMS)

Set of policies, procedures, and tools for chemical management

“Living” database of chemical inventory◦ Updated with procurement, transport, use,

and disposal

Requires training, maintenance, and inspection

Control access to database

Ensure control and accountability◦ Designate chemical owners ◦ No orphan chemicals

Meet regulatory and institutional requirements

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Key Principles: Chemical Inventory Management System (CIMS)

CIMS Types (examples): Paper-based

◦ Card catalogue◦ Inventory log book◦ <100 Inventory items

Computer/web-based system◦ Microsoft Access or Excel◦ Commercially available software

CIMS Use and Function (examples): Inventory Tracking

◦ Unique identifier◦ Barcodes

Many desirable functions◦ Improve laboratory work◦ Reduce inventory

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Chemical Inventory Basics

Database fields◦ Chemical or tradename ◦ CAS number ◦ Hazards◦ Ingredient list◦ Owner/ purchaser◦ Location/organization◦ Dates:

Order/received/expiration ◦ Amounts: ordered,

remaining, used◦ Lot numbers

Searches and Reports:◦ Find an (M)SDS◦ Chemical Inventory Search◦ Chemical Regulatory Reports◦ Find Chemical Storage

Locations

System-generated Alerts◦ Expiration◦ Hazardous or reportable

materials

Inventory Management: Database

The Database - information collected and tracked by the inventory system

Varies from small to large, simple to complex◦ Individual amounts and algorithms to calculate total

amounts Selection of database system depends on regulations

and tracking interests◦ The size of the database may dictate how advanced your

inventory management system needs to be Examples:

o For synthesis labs• Enter synthesis products into inventory, or • just label properly

o For Numerous Samples or Standards• Keep track of individual vials after preparation,

or • Track batches, or • Just label properly

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Inventory Management: Database

Name◦ IUPAC, common, trade

CAS number Formula Ingredient Lot number Location

◦ Facility, building, room, cabinet, shelf

Owner◦ Organization◦ Individual

Requester Purchaser

Barcode Supplier or producer Physical state Hazards

◦ Compatibility/storage info◦ COC flag◦ Biosafety/biosecurity level

Safety Data Sheet (SDS) Certificate of analysis Quantity Date purchased or received Expiration date Status (open or not) Use and transfer history

It is possible to keep track of a lot of useful information with a computer/web-based chemical inventory management system

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Inventory Management: Database Examples

What information is missing?◦ Expiration date?◦ Owner?

Barcode Location Date In Name Cas # StateQuantit

y Units Container Hazards/Alerts

AQ879816 124/2 2/12/2011 Sulfuric Acid 7664-93-9 Liquid 500 mL Glass acid

AQ879817 122/1 5/24/2003 Ferric Chloride 7705-08-0 Solid 500 gram Metal Can  toxic, corrosive

AQ879818 124/3 1/1/2001 Oxygen 7782-44-7 Gas 5 m3 Gas Cylinder flammable

AQ879819 121/A 6/24/2005 Acetone 67-64-1 Liquid 1 L Plastic  flammable

AQ879820 122/2 2/7/1998 Diethyl Ether 60-29-7 Liquid 1 L Plastic  peroxide former

AQ879821 124/1 5/8/1996 Magnesium 7439-95-4 Solid 100 gram Metal Can flammable

AQ879823 121/B 5/30/2005 Pinacolyl Alcohol 464-07-3 Liquid 26 kg Glass CWC sch 2

AQ879824 121/A 10/24/2002 Sodium Cyanide 143-33-9 Solid 5 gram Glass  toxic

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Inventory Management: Physical Inspection

Inventory Audits/Reconciliation

Assures accuracy of inventory database

Provides visual assessment of chemical condition

Should be done once or twice a year◦ More often for COCs

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Inventory Management: Reporting

Use of a computer/web-based system makes reporting easier

Helps coordinate with emergency responders

Inventory reports may be required by law or by institution policy◦ Based on location◦ Quantities of chemicals

purchased or used◦ Price◦ Expiration◦ Transport◦ COCs

1994, California State University, Northridge◦ Magnitude 6.7 earthquake, epicenter a

few km from campus

◦ Fires in science buildings allowed to burn because chemical inventory/hazards unknown

Image courtesy: P.W. Weigand, California State University Northridge Geology Department, Image source: Earth Science World Image Bank http://www.earthscienceworld.org/images

Inventory Management: Reporting

A spreadsheet may not be useful for emergency responders

Use spreadsheet to create a summary of chemical hazards◦ For Institution◦ For building◦ For individual labs

Useful when making hazard door signs

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Inventory Management: Access Control

Different levels of access to inventory system and database◦ Students◦ Faculty, staff researchers◦ Department heads, system

administrators◦ Chemical safety and security

officers, centralized procurement

Outsider Threat◦ Restrict access to

information about COC locations and physical security

Insider threat◦ Personnel management◦ Procurement◦ Inventory management

Chemical Owner Physical Inspection Data protections

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Inventory Management: Conclusions

What are the main challenges to effective chemical inventory management?

Benefits of a Chemical Inventory Management System◦ Save time◦ Save money◦ Improve research◦ Improve safety◦ Improve security◦ Regulatory compliance◦ Earn recognition

Published articles about chemical inventory management1

◦ Ateneo de Manila University◦ Stanford University◦ Temple University◦ Los Alamos National Laboratory

1 These and other articles are in Journal of Chemical Health and Safetyhttp://www.journals.elsevier.com/journal-of-chemical-health-and-safety/

SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Group Discussion: Current Inventory Management

Group Discussion: Current Inventory Management

What is your current inventory management system?

What improvements would you like to see?

Please refer to handout: ◦ “Group Discussion: Current Chemical

Inventory Management System (CIMS)”

43

SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Lunch

SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Procurement Overview

46

Procurement: Key Principles

Planning

Substitution

Source reduction

Surplus sharing

Ordering Chemicals

Receiving Chemicals

Procurement: How it relates to Inventory Management

How is procurement involved in inventory management?◦ Planning◦ Ordering Chemicals◦ Receiving Chemicals◦ Surplus sharing

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Procurement: Planning

Chemical purchase planning◦ Need?◦ Availability and amount needed?◦ Hazard?◦ Storage considerations?◦ Perform Risk Assessment

Chemical purchasing authorization/approval◦ Who needs to know?

Lab Manager, Department Head, Institution Head?◦ What should they check?

Laws/regulations Storage and Use conditions Training or additional specialty training

What else might be important to your institution?

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Procurement: Surplus Sharing

How it works◦ Extra chemicals in good condition are posted to a list◦ Procurement requests go first to the surplus list◦ If in stock, requester gets option of taking surplus chemicals for free

Barriers to surplus sharing◦ Requires coordination with centralized procurement◦ Chemical collecting, hoarding◦ Requires training

Benefits◦ Reduces cost, waste, and hazards

Do you currently use a surplus sharing method in your lab, department, institution?

50

Procurement: Ordering Chemicals

Ordering Procedure Centralized system

◦ Ensure proper planning◦ Tracking and accountability

Things to Consider Costs

◦ Purchase◦ Handling

Human Monetary

◦ Receiving◦ Storage◦ Disposal Who can/does order chemicals for you lab,

department, or institution?

Procurement: Ordering Chemicals

Know your suppliers◦ Chemical Integrity

Storage and Shelf-life Assay expiration, impurities Hazardous decomposition

Peroxide-forming chemicals

◦ Legitimate/licensed source◦ Company reputation

Customer satisfaction Delivery

51

SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Central Receiving & Storage

Central Receiving and Storage: Basic Considerations

Basic Considerations◦ Trained personnel◦ Storage requirements◦ PPE◦ Emergency Equipment

First aid, spill kit, etc.◦ Inventory control and tracking◦ Transport within the facility

use outer protective container

53

Central Receiving and Storage: Advantages

Centralized location◦ Easier chemical tracking◦ Easier reporting

Permanent employees (less turnover)◦ Easier to track annual training◦ Preserve experience and knowledge

Expertly trained personnel to handle any chemical issue

Coordination for emergency response Localized transport equipment Safety equipment/facilities maintained

54

Central Receiving and Storage: Receiving

Delivery methods:◦ Domestic mail, commercial delivery, express

mail, direct shipment Confine deliveries to:

◦ Loading dock, receiving room, specified lab Chain of custody (Tracking)

◦ Receipt of delivery◦ Verified order and shipment

Inventory◦ Barcode item(s) for master inventory file

Training◦ Trained to recognize and prevent hazards◦ Prevent and clean-up spills

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Central Receiving and Storage: Training for Receiving Personnel

Basic First Aid and CPR Hazard Communication Chemical Health Effects Hazard/Emergency Response Blood Borne Pathogens Spill Containment/Cleanup Forms of PPE and Appropriate Use Fire Prevention/ Fire Fighting Ergonomics/Equipment for Safely

Moving Materials

56

Central Receiving and Storage: Receiving Considerations

Where, how, who opens shipment?

Should package be opened in a hood?

Is material radioactive, flammable, reactive, explosive, etc.?◦ Has the vendor labeled packaging properly?◦ Has vendor provided SDS?

Is monitoring equipment needed?◦ Toxic gases◦ Radioactive materials

Is special storage needed on receipt?◦ Separation for incompatible items

57

Central Receiving and Storage: Bulk Chemicals

Bulk Chemical Deliveries◦ Solvents, fuels and other hydrocarbons common

Delivered by railcar or tanker truck◦ Transfer equipment should be intrinsically safe

Transfer personnel should have special training Proper electrical grounding and bonding of equipment

◦ Have a designated delivery location or facility Locate away from general employee population Fire suppression system or fire response team Inspect equipment periodically, replace as needed Outdoors and well ventilated

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Central Receiving and StorageSmall Facility

1- 50 Deliviers per day Few locations

◦ Department or building◦ Delivery to labs

Fewer manager and employee support

Smaller quantity of chemical storage

Large Facility 50+ deliveries per day Varying locations and

deliveries May require additional

vehicle transportation Many employees and

managers with varying training and experience

Large quantity of chemicals More diverse chemical

property requirements Extensive emergency

response training required

VS.

Central Receiving and Storage: Location

When determining the location of the central receiving and storage areas consider these items: Safety features designed into facility Location of the facility relative to common deliveries Accessibility

◦ Location within the facility◦ Access Control/Restriction◦ Delivery requirements/types - Loading dock, ramp

Nature of chemical operations/storage◦ Storage requirements for chemicals

Building and fire codes Laws and Regulations Personnel expertise and training

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Central Receiving and Storage

Depending on University layout and size◦ Decide type/size and location of the central

receiving/storage facility Annual Training for ALL employees

◦ Understand guideline for ordering and receiving chemical Loading dock, receiving room, laboratory and

clerical personnel

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Central Receiving & Storage: Chemical Storage and Containment

Spill protection & secondary containment: ◦ Liquid-tight dikes, ◦ Recessed noncombustible floors, ◦ Containment so a leak from one

container does not contact other containers,

◦ Raised steel or fiberglass grating, ◦ Removable grating and supports for

clean up of any leaked material,◦ Separate secondary containment to

prevent mixing of spilled/leaked materials.

Store large volumes of chemical waste in buildings with few people ◦ Access restricted to responsible

personnel◦ Divide into chemically compatible

groups◦ Provide safety equipment and

alarms

Central Receiving and Storage: General Storage Basics

Separate incompatible chemicals Separate flammables and explosives

from ignition sources◦ Flammable storage cabinets

Large containers on bottom shelves All containers properly labeled and

closed◦ Label with compatibility group

Use secondary containment Wipe-off outside of container before

returning to storage area Secure Chemicals Of Concern (COC) Fasten shelves to wall or floor Shelves have a lip and/or rod

63

Central Receiving and Storage: Emergency Equipment

Emergency Response Equipment◦ Spill kits

All types: acid, base, solvent sufficient size and quantity to deal with a

large spill or release

◦ Fire suppression equipment Sprinkler system or water hose Fire extinguishers Smoke and heat alarms

◦ First aid kit ◦ Eye wash and Shower◦ Personal Protective Equipment (PPE)

Response to large release or spill General PPE for transportation of chemicals

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Central Receiving and Storage: Compressed Gas Cylinders

Keep cylinders outside and pipe into lab

Store cylinders in lab

Secure (chain/clamp)

Screw down cylinder caps

Store in well-ventilated area

Separate and label empty cylinders

Separate incompatible gases

Transport safely

Central Receiving and Storage: Hazard Signs

Hazard Signage ◦ All chemical storage areas

require appropriate hazard signs: Entrance, cabinets, shelves, etc.

◦ Entrances to building and rooms require emergency response signage What hazards are present Whom to contact in case of

emergency Fire and police response phone

numbers

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Central Receiving and Storage: Labeling and Packaging Basics

Clearly state hazard◦ Label (GHS) – bottle and

package

Protect sample integrity◦ Label (fragile, Etc.)◦ Bump, shock, drop

Elements/Nature◦ Temperature◦ Moisture/Humidity◦ Sunlight

Central Receiving and Storage:Labeling Basics

Manufacturer's Chemical bottle label In-used sample/reaction glassware Transfer/Secondary storage containers

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Central Receiving and Storage: Transport Labels

Identify material◦ Proper, full chemical

name◦ ID codes (e.g., UN

number)◦ Quantities,

concentrations, number of containers

Hazard class according to regulations◦ Transport symbolso Proper universal symbols

Emergency information Contact names and

phone numbers Languages

Central Receiving and Storage: Transporting and Packaging

Container within a container Specific requirements depend on material and other factors

External/Shipping Packaging Hand Carry Example

70

Cryogenic materials◦ Dry Ice (Solid Carbon Dioxide)

Used to ship biological materials/samples Manufacturing materials (Aramid pre-pregs) Some chemicals (Ethylene, Acetylene, Fine chemicals)

◦ Understand special handling and storage requirements Remove dry ice from container before placing in freezer

storage as sublimating dry ice is an asphyxiation hazard◦ When removing cryogenic samples or supplies

always wear appropriate PPE, usually cryogenic gloves and eye protection

Central Receiving and Storage: Special Packaging

71

Central Receiving and Storage: Internal Transportation

Determine the safest route and mode of transportation◦ Hand carry, cart, dolly, automobile

Secondary containment PPE and emergency equipment

72

Central Receiving and Storage: Security

Reputable delivery company/personnel Label areas “Authorized Personnel Only”

◦ Means of identifying authorized personnel Authorized personnel

◦ Trusted, background check◦ Trained◦ Legitimate need

Access control◦ Lock areas, rooms, cabinets

Access limitations depend on the material or information◦ More control of access if COCs are present

Continuous monitoring◦ Cameras, sensors, access/entry points

Security system and personnel73

Central Receiving and Storage: Security, cont.

Key principles:◦ Security Policy and SOP include:

activities allowed, personnel access lists, hours of operations, actions to be taken in the event of an incident

◦ All doors fire rated and lockable◦ Exterior lighting during off hours◦ Emergency lighting in interior◦ Intrusion detection alarms

on doors/windows, or volumetric interior alarms such as microwave or infrared

◦ Response plan for specific incidents who will respond?

Fire brigade, security guards, police

74

SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Break

SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

CIMS Software: Installation, Setup and Basic Features

77

CIMS Software: Loading, Users Setup and Basic Features

Overview◦ Basics and Features

Guided Installation and Set-up◦ Software Installation◦ Equipment Installation◦ MSDS database set-up◦ User Access set-up

Refer to CIMS “Installation Guide and User Manual” provided

78

CIMS Software: Intro and Basics

Purpose and Benefits◦ Promote a fundamental approach to managing chemicals in the laboratory,

focused on security and safety◦ Designed for a single central receiving/storage facility with only a limited

number of CIMS authorized users

Roles and Responsibilities◦ “Administrator” - This is the only user with the ability to modify the inventory◦ “General User” – Can search and view inventory

Implementation and Maintenance◦ Requirements include

(1) documentation and record keeping (2) assigning roles and responsibilities (3) training new staff (4) reporting

◦ SOP

CIMS: Basic Features

Access Control MSDS database Chemical “Alerts” Worksheet tabs:

◦ “Inventory”◦ “Quick View”◦ “Stock Check”

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CIMS: Installation and Setup

81

CIMS: Setup

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Overview: CIMS User Access

83

Hide and Lock Tabs

1) Hide Tabs

2) Password Protect

SAND Number: 2013-8081 PSandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company,

for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

Reminders & Adjourn