SAN ELIZARIO INDEPENDENT SCHOOL DISTRICT REQUEST … · SAN ELIZARIO INDEPENDENT SCHOOL DISTRICT...

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1 San Elizario ISD RFP #2015-1012 – Construction Manager @ Risk SAN ELIZARIO INDEPENDENT SCHOOL DISTRICT REQUEST FOR PROPOSALS FOR FOR CONSTRUCTION MANAGER AT RISK FOR NEW FIELDHOUSE AND STEM BUILDING ADDITION AT SAN ELIZARIO HIGH SCHOOL AND NEW SUPPORT SERVICES BUILDING RFP NO. 2015-1012 The San Elizario Independent School District will accept sealed proposals from construction managers at risk in a one step process until 3:00 p.m. on May 12, 2015. The proposals shall provide the information required in this Request for Proposal. 1. PROJECT DESCRIPTIONS. New Field House at San Elizario HS (construction will be compatible with other existing buildings at the high school) a. The new field house will be approximately 24,618 sq. ft. of new construction. b. The scope for this project will consist of new construction to include boys and girls separate locker room sections with showers for up to approximately 160 occupants of equal gender. There will be a trainer’s room with saunas, showers and an office in the trainer’s area. Center section of the building will hold Coaches offices, IT, multipurpose rooms, commons area and an approximated 2800 sq. ft. weight training room, also public restrooms, electrical / mechanical rooms will be accessible from the exterior. Site work will include water, sewer, electrical and gas lines to be extended or relocated. All associated mechanical, electrical, superstructure, substructure, selected demolition, interior construction finishes included. The site improvement will include 44 parking spaces, sidewalks paving, grading will be required. c. The schedule for this project is as follows: i. Design Development ongoing scheduled for completion June 2015 ii. Construction Document scheduled for completion August 2015 iii. Bidding & Contract Award scheduled for completion September 2015 iv. Construction October 2015 through December 2016 d. Construction Budget: $6.2 million STEM Building Addition at San Elizario HS (construction will be compatible with other adjacent buildings at the high school) a. The STEM building addition will be approximately 22,328 sq. ft. of new construction. b. The scope for this project includes new construction built out from an existing building with concrete walls similar to adjacent building. This addition will consist of a Cosmetology / Nail Tech Classroom / salon with computer stations. A culinary dining area kitchen prep / lecture area with offices and computer stations. There will be bathroom facilities for boys and girls including an Engineering, Bio-Medical, and Science / Math lab for 28 students / computer stations. Site work will include water, sewer, electrical and

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    San Elizario ISD RFP #2015-1012 Construction Manager @ Risk

    SAN ELIZARIO INDEPENDENT SCHOOL DISTRICT

    REQUEST FOR PROPOSALS FOR

    FOR CONSTRUCTION MANAGER AT RISK FOR

    NEW FIELDHOUSE AND STEM BUILDING ADDITION AT

    SAN ELIZARIO HIGH SCHOOL AND NEW SUPPORT SERVICES BUILDING

    RFP NO. 2015-1012

    The San Elizario Independent School District will accept sealed proposals from construction managers at

    risk in a one step process until 3:00 p.m. on May 12, 2015. The proposals shall provide the information

    required in this Request for Proposal.

    1. PROJECT DESCRIPTIONS.

    New Field House at San Elizario HS (construction will be compatible with other existing buildings at

    the high school)

    a. The new field house will be approximately 24,618 sq. ft. of new construction.

    b. The scope for this project will consist of new construction to include boys and girls

    separate locker room sections with showers for up to approximately 160 occupants of

    equal gender. There will be a trainers room with saunas, showers and an office in the

    trainers area. Center section of the building will hold Coaches offices, IT, multipurpose

    rooms, commons area and an approximated 2800 sq. ft. weight training room, also public

    restrooms, electrical / mechanical rooms will be accessible from the exterior. Site work

    will include water, sewer, electrical and gas lines to be extended or relocated. All

    associated mechanical, electrical, superstructure, substructure, selected demolition, interior

    construction finishes included. The site improvement will include 44 parking spaces,

    sidewalks paving, grading will be required.

    c. The schedule for this project is as follows:

    i. Design Development ongoing scheduled for completion June 2015

    ii. Construction Document scheduled for completion August 2015

    iii. Bidding & Contract Award scheduled for completion September 2015

    iv. Construction October 2015 through December 2016 d. Construction Budget: $6.2 million

    STEM Building Addition at San Elizario HS (construction will be compatible with other adjacent

    buildings at the high school)

    a. The STEM building addition will be approximately 22,328 sq. ft. of new construction.

    b. The scope for this project includes new construction built out from an existing building

    with concrete walls similar to adjacent building. This addition will consist of a

    Cosmetology / Nail Tech Classroom / salon with computer stations. A culinary dining

    area kitchen prep / lecture area with offices and computer stations. There will be bathroom

    facilities for boys and girls including an Engineering, Bio-Medical, and Science / Math

    lab for 28 students / computer stations. Site work will include water, sewer, electrical and

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    San Elizario ISD RFP #2015-1012 Construction Manager @ Risk

    gas lines to be extended or relocated. All associated mechanical, electrical,

    superstructure, substructure, selected demolition, interior construction finishes included.

    Site work will include a new parking / paving for a 33 space parking lot, grading required.

    c. The schedule for this project is as follows:

    i. Design Development ongoing scheduled for completion June 2015

    ii. Construction Document scheduled for completion August 2015

    iii. Bidding & Contract Award scheduled for completion September 2015

    iv. Construction October 2015 through December 2016

    d. Construction Budget: $4.8 million

    New Support Services Building (the School District proposes a metal building)

    a. The new Support Services building will be approximately 19,782 sq. of new construction. b. This building will serve operation departments such as Warehousing, Transportation with

    bus bays, Maintenance and its shop and Support management offices for approximately

    75 people. This new construction will be a metal building with a pitched metal roof,

    interior will be 20 foot hi-bay ceilings. The front entrance section will have brick faade

    or metal stud constructions. Offices, lounge, restrooms and training room will have low

    vault ceiling and lighting. Transportation bays will have large overhead doors for both

    entry and exiting. Site work will include water, sewer, electrical and gas lines to the new

    construction with all associated mechanical, electrical, and demolition. Five portable

    building will need to be removed. Grading will be required for site improvements which

    consist of approximately 50 school bus parking and 75 fleet / personal vehicle asphalt

    parking area with appropriate landscaping to front entrance area.

    c. The schedule for this project is as follows: i. Design Development ongoing scheduled for completion June 2015

    ii. Construction Document scheduled for completion August 2015 iii. Bidding & Contract Award scheduled for completion September 2015 iv. Construction October through December 2016

    d. Construction Budget: $4.1 million

    2. Proposals to Include all Projects. The proposals should include all projects. The School

    District anticipates selecting a single firm to serve as Construction Manager at Risk for all projects,

    however, the proposals should specify any differences in construction manager fee or general conditions

    pertinent to the individual projects. The construction of the three projects may proceed on slightly

    different schedules depending on factors beyond the control of the School District or at the discretion of

    the School District.

    3. Pre-Bid Meeting. The School District will conduct a pre-bid meeting of all interested

    companies on Wednesday April 29, 2015 at 8:30 am at 1050 Chicken Ranch Road, San Elizario, Texas

    79849. Interested companies are strongly urged to attend, but attendance is not mandatory.

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    4. Evaluation Criteria

    a. The School District will use the following criteria with respect to evaluating statements of qualifications:

    i. The reputation of the vendor and of the vendors goods or services ii. The quality of the vendors goods or services

    iii. The vendors past relationship with the District, District representative or Architect

    How substantial is the firms recent experience in the construction of projects of comparable size and complexity?

    How substantial is the firms experience in providing construction services for educational facilities of comparable size and complexity?

    Is the firm knowledgeable about, experienced in the El Paso Texas construction market?

    How substantial is the firms recent experience in providing pre-construction services for projects of comparable size and complexity?

    Has the firm worked for the District in the past? If so, was that work satisfactory to the District?

    iv. The extent to which the goods or services meet the Districts needs Does the description provided by the firm of its pre-construction services evidence

    both understanding and capabilities of the process in general and as it applies to this

    specific project?

    Does the construction manager appear to have the capability to meet the Districts schedule objectives?

    v. Proposed price Is the firms fee competitive?

    Are there any costs in addition to the General Conditions?

    What are the estimated General Conditions?

    vi. Other relevant factors the District will consider in selecting a vendor

    How long has the firm been in business providing the type of services sought by the District?

    Does the firms organizational structure, licensing and financial information indicate that the firm is capable of undertaking this project?

    Do the personnel proposed for the project appear to have the appropriate experience, capabilities?

    1 The reputation of the vendor and of the vendors goods or services 20

    2 The quality of the vendors goods or services 20

    3 The vendors past relationship with the District, District

    representative or Architect 10

    4 The extent to which the goods or services meet the Districts needs 20

    5 Proposed construction management fee and estimated general

    conditions 25

    6 Other relevant factors the District will consider in selecting a vendor

    as shown on the list below 5

    Total 100

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    Did the references listed (both owners and architects) have a favorable experience with the organization? Would they work with them again? How

    comparable was their project to this project?

    Does the vendor have a good safety record?

    What is the impact of the ability of the District to comply with laws and rules related to historically under-utilized businesses?

    What other projects does vendor currently have pending?

    5. Special Conditions.

    a. No lobbying. No firm submitting a Statement for Proposals shall lobby, contact or solicit School District staff members or members of the Board of Trustees during the selection

    process. Any questions or concerns about the RFP or requests for clarification shall be

    directed to the School District contact persons listed in the RFP.

    b. Criminal History. The School District reserves the right to require any of the firms representatives or employees who will be performing services at the School District be

    subject to a criminal history check and shall not have a criminal history which is

    objectionable to the School District. The firm selected shall submit appropriate

    information to the School District in compliance with Section 22.081 et seq., Texas

    Education Code.

    c. Deviations. List any deviations or clarifications from the terms and conditions of this RFP.

    d. Right to Reject. The School District reserves the right to reject any and all Proposals, to negotiate portions thereof, and to waive any informality or mistake in a Proposal.

    e. Negotiations/Interviews. The School District reserves the right to enter into negotiations with any of the firms submitting Proposals and to schedule interviews with administrative staff

    and/or Board of Trustees as the School District deems appropriate.

    6. Procedure for Submitting Statement for Proposals. An original and 3 copies of Proposals

    must be received no later than 3:00 pm, May 12, 2015. The notation and submittal instructions are as

    follows:

    SAN ELIZARIO ISD RFP#2015-1012 CONSTRUCTION MANAGER @ RISK Norberto Rivas, Chief Financial Officer

    San Elizario ISD

    1050 Chicken Ranch Road

    San Elizario, Texas 79849

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    7. Proposed Schedule. This is a proposed schedule. It is subject to modification by the

    Administration or Board of Trustees.

    8. Payment and Performance Bonds. The firm selected as Construction Manager at Risk shall

    provide payment and performance bonds for one hundred percent (100%) of the construction cost

    including General Conditions.

    9. Insurance Requirements. The firm selected as Construction Manager at Risk shall provide the

    following insurance coverages:

    Workers compensation statutory limits

    Employers liability not less than $1,000,000

    Comprehensive general liability not less than $1,000,000/$2,000,000/$500,000

    Comprehensive auto insurance not less than $500,000/$1,000,000

    Excess liability insurance not less than $1,000,000

    Builders risk and property insurance for the full insurable value of the Project

    10. Guaranteed Maximum Price. When the drawings and specifications are sufficiently complete,

    the Construction Manager shall propose to the School District a Guaranteed Maximum Price which

    shall be the sum of the estimated cost of the work, the General Conditions, the Constructions Manager

    fee and the Owners construction contingency. The Owners contingency shall be such amount as

    agreed upon by Owner and Construction Manager and may not be used except upon prior consent of

    Owner. Any unused portion of the Owners construction contingency shall be retained by Owner. Any

    savings on the Project will be retained by Owner.

    11. Liquidated Damages for Delay. The Contract will include a provision for liquidated damages

    for delay in the amount of $500.00 per project per day. Liquidated damages may be assessed on a per

    project basis.

    12. Compliance with Law. All bids by subcontractors and trade contractors shall be subject to

    review and approval by School District in accordance with the provisions of Section 2269.251 et seq.,

    Texas Government Code.

    Advertisement for RFP April 26, 2015 & May 3 2015

    Proposals Due May 12, 2015

    Review of Proposals TBD May 2015

    Interviews and Presentations if necessary TBD May 2015

    Selection by Board of Trustees TBD May 2015

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    13. Questions and Additional Information. Any person wishing to obtain additional information about the Request for Proposals or about the School District may contact Norberto Rivas, Chief Financial Officer,

    or Larry A. Baskind, General Counsel, at the following phone numbers or email addresses:

    Norberto Rivas

    Phone: (915) 872-3939 Ext. #3533

    Email: [email protected]

    or

    Larry Baskind

    Phone No.: (915) 544-0737

    Email: [email protected] No other persons may be contacted for clarification or information.

    14. Documents to Be Completed and Submitted.

    a. General Information

    b. IRS Form W-9 c. Felony Conviction Notice d. Senate Bill 9 Contractor Responsibility Form e. Certification Regarding Debarment, Suspension & Other Responsibility Matters f. Form CIQ (Conflict of Interest Questionnaire) g. Prohibition on Lobbying or Solicitation Acknowledgement Form h. Questionnaire

    mailto:[email protected]:[email protected]

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    San Elizario ISD RFP #2015-1012 Construction Manager @ Risk

    General Information

    Questionnaire to Determine Principal Place of Business Under Section 2252.002 Local Government Code.

    GENERAL INFORMATION:

    1. Legal Name of Business:

    2. Street Address:

    3. Post Office Box (if any) or Mailing Address if different from question #2._

    4. City: State: Zip:

    5. Telephone Number: ( )

    6. Nature of Business (architect, engineer, general contractor, etc.):

    7. Type of Business Organization (check one):

    Sole Proprietorship

    Corporation

    Partnership (general or limited) Other Legal Entity

    Limited Liability Company

    Questions Related to Principal Place of Business:

    1. In what state is your principal place of business?

    2. In what state, if any, is your business incorporated?

    3. If business is a corporation, furnish the name and address of the agent for services:

    4. Is your business authorized to do business under the laws of the State of Texas?

    5. Do you transact business in more than one state?

    If so, list all states in which you transact business:

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    6. In what state are the majority of your activities conducted?

    7. List the total gross sales of your business within the last two calendar years. $

    8. In what State does your business earn the largest percentage of its revenues?

    What percentage is earned in Texas?

    9. In what State is the largest percentage of the capital?

    Assets of your business located?

    What percentage is located in Texas?

    10. Give the address of your general office where centralized control of your business is conducted?

    11. In what State does the largest percentage of full-time equivalent employees of your

    business reside permanently?

    What percentage resides permanently in Texas?

    How many full-time equivalent employees reside permanently in Texas ?

    12. Give the name and residential address(es) of the officer (s), sole proprietor or partners of your business.

    Owner or Officer

    Printed Name Print Title

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    FELONY CONVICTION NOTICE

    Section 44.034, Texas Education Code, Notification of Criminal History, Subsection (a) states a

    person or business entity that enters into a contract with a school district must give advance notice to

    the district if the person or an owner or operator of the business entity has been convicted of a felony.

    The notice must include a general description of the conduct resulting in the conviction of a felony.

    Subsection (b) states a school district may terminate a contract with a person or business entity if

    the district determines that the person or business entity failed to give notice as required

    by Subsection (a) or misrepresented the conduct resulting in conviction. The district must

    compensate the person or business entity for services performed before the termination of the

    contract. This notice is not required of a publicly-held corporation. (Please CHECK

    APPROPRIATE BOX below and COMPLETE BOTH SIGNATURE BLOCKS)

    Companys Name:

    Authorized Company Officials Name (printed)

    My firm is a publicly-held corporation, therefore, this reporting requirement is not applicable.

    My firm is not owned nor operated by anyone who has been convicted of a felony.

    My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:

    Name of Felon(s):

    Details of Conviction(s):

    Signature of Company Official:

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    Prohibition on Lobbying or Solicitation Acknowledgement Form The San Elizario Independent School District prohibits lobbying, contacting or soliciting

    School District staff members or members of the Board of Trustees during the selection

    process. This does not include any attendance at any meeting scheduled by the School

    District such as a pre-bid conference, or any contact with the Executive Director of Finance

    or General Counsel for the purpose of obtaining clarification regarding any of the procedures

    or requirements. The School District reserves the right to disqualify any firm that violates

    this policy.

    The undersigned acknowledges the district policy and certifies that all employees, agents,

    consultants, or representatives of the representing firm have not or will not contact, solicit, or

    lobby School District staff members, members of the Board of Trustees regarding the above

    mention solicitation from the date of Board of Trustees authorization to solicit proposals

    through final action of this solicitation by the Board of Trustees.

    Firm Name

    Name of Representative

    Title of Representative

    Signature of Representative

    Date

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    Questionnaire

    Please provide the following information in the tabbed sequence and format prescribed by

    this questionnaire. Supplemental materials providing additional information may be attached,

    but the information requested below is to be provided in this format. 1. Firm Information:

    Name of firm: Address of principal office: Phone, Fax: Form of Business Organization (Corporation, Partnership, Individual, Joint Venture, Other?):

    Year founded: Primary individual to contact:

    2. Organization:

    2.1 How many years has your organization been in business in construction in its current capacity?

    2.2 How many years has your organization been in business under its present name? Under what other or former names has your organization operated?

    2.3 If your organization is a corporation, answer the following: Date of incorporation, State of organization, Presidents name, Vice-Presidents name(s), Secretarys name, Treasurers name.

    2.4 If your organization is a partnership, answer the following: Date of organization, type of partnership (if applicable), names of general partner(s).

    2.5 If your organization is individually owned, answer the following: Date of organization, name of owner.

    2.6 If the form of your organization is other than those listed above, describe it and name the principals.

    3. Licensing: 3.1 List jurisdictions and trade categories in which your organization is legally

    qualified to do business and indicate registration or license numbers, if applicable.

    3.2 List jurisdictions in which your organizations partnership or trade name is filed.

    4. Experience: 4.1 List the categories of work that your organization normally performs with its

    own forces. Would you propose to do any work with your own forces or to bid all work to subcontractors?

    4.2 List any subcontractors in which your organization has some ownership and list the categories of work those subcontractors normally perform.

    4.3 Claims and suits. (If the answer to any of the questions below is yes, please

    attach details.) 4.3.1 Has your organization ever failed to complete any work awarded to it? 4.3.2 Are there any judgments, claims, arbitration proceedings or suits

    pending or outstanding against your organization or its officers?

    4.3.3 Has your organization filed any lawsuits or requested arbitration with

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    regard to construction contracts within the last five years?

    4.4 Within the last five years, has any officer or principal of your

    organization ever been an officer or principal of another organization

    when it failed to complete a construction contract? (If the answer is yes,

    please attach details.)

    4.5 Current Work:

    List the major construction projects your organization has in progress,

    giving the name and location of project, owner, architect, contract

    amount, percent complete and scheduled completion date.

    4.6 Work over the last 5 years:

    List the major projects (particularly educational facilities) constructed by

    your organization over the last 5 years. For each project, provide the

    name, nature of the project/function of the building, size (SF), location,

    cost, completion date, owner and architect, and the manner in which your

    organization was selected (bid or RFP or other method).

    5. Financial Information: 5.1 Attach a financial statement, preferably audited (in a sealed envelope); include

    your organizations latest balance sheet and income statement showing the

    following items. The financial statement shall be returned upon completion of

    the procurement process.

    Current assets(e.g. cash, accounts receivable, notes received, materials inventory)

    Noncurrent assets(e.g. net fixed assets, other assets)

    Current liabilities(e.g. accounts payable, current notes payable, accrued expenses)

    Noncurrent liabilities(e.g. long term notes payable) Capital accounts and retained earnings (e.g. capital, capital stock, retained earnings)

    5.2 Name and address of firm preparing attached financial statement and date

    thereof.

    5.3 Is the attached financial statement for the identical organization names under

    item 1 above? If not, explain the relationship and financial responsibility of the

    organization whose financial statement is provided (eg. parent, subsidiary).

    5.4 Will the organization whose financial statement is attached act as a guarantor

    of the contract for construction?

    5.5 Provide name, address, and phone for bank reference.

    5.6 Surety: Name of bonding company, name and address of agent. A bond for

    100% of the construction cost will be required upon submission of the GMP.

    Proof of ability of bond will be required prior to selection.

    6. Experience with, Concepts for working as a Construction Manager at Risk: 6.1 Describe your organizations concepts for working in a team relationship with

    the Owner and Architect during the design and construction of major projects.

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    Describe your organizations methods for estimating costs, and for scheduling

    during the design/documents phases. Which (one or more) of your projects

    listed above best exemplify these concepts and experience?

    6.2 Cost Estimates:

    Attach a sample conceptual cost estimate prepared during the design phase of a

    project, and a sample of the final cost estimate/breakdown used to fix the contract

    amount for the construction of the same project. (The identity of the project may

    be concealed. The intent is to see the nature and format of the cost information

    provided).

    6.3 Cost Information: Your firm would be required to make all cost information during design and construction available to owner and architect. Describe how this information would be furnished and how the owner and architect would be assured that it is complete and accurate.

    7. Personnel:

    Given the scope and schedule of the project, identify the specific Project Manager,

    Estimator, and Superintendent who would work on the project. Provide a resume

    and references for each individual.

    8. Owner/Construction Manager Agreement:

    The District will use the Owner/Construction Manager Agreement be AIA Document A-

    133, the School Districts Supplemental Provisions, and the General Conditions of the

    Contract AIA Document A-201. Please note any major exceptions/issues you would

    raise relative to this document. 9. Construction Management Fee. The School District will enter into an agreement with the Construction Manager at Risk for a fixed Construction Manager Fee. A proposed construction management fee quote will be required and should be divided into two parts:

    9.1 Pre-construction Services Fee (which may be included as part of the

    construction phase services fee):

    To include personnel expenses, project estimates, preliminary project schedule,

    value engineering and constructability reviews, overhead and profit, and other

    services described below, through the Design Phase portion of the Project. 9.2 Construction Phase Services Fee:

    To include overhead and profit to administer the project construction,

    including, but not limited to, the services listed below through the

    Construction Phase of the Project. The construction management fee quoted will not include direct project management expenses

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    (on-site personnel expenses) or direct project expenses. These items shall be included in the

    anticipated General Conditions. Describe the method of payment your firm would desire,

    including when various fees would be due.

    10. General Conditions. In addition to the Construction Management Fee, the School

    District and Construction Manager will agree on the General Conditions, which include all

    costs that the Construction Manager proposes to include in the General Conditions including,

    without limitation, the payment and performance bond and all insurance company coverages

    including builders risk.

    11. Construction Schedule. The School District currently contemplates that the three

    projects will proceed simultaneously. However, if circumstances require that the Projects have

    somewhat different construction schedules or if the School District determines to have different

    construction schedules, the School District reserves the right to require the Construction

    Manager to separate and allocate constructions costs, construction management fees and

    general conditions.