Payroll Manual - San Antonio ISD · Payroll Manual San Antonio Independent School District...

Payroll Manual San Antonio Independent School District 2015-2016

SAN ANTONIO INDEPENDENT SCHOOL DISTRICT

BOARD OF EDUCATION

Patti Radle ........................................................................... President

Arthur Valdez ............................................................. Vice President

Debra Guerrero .................................................................... Secretary

Ed Garza……………………………………………….…..Member

Olga Hernandez.…………………………………………...Member

James Howard……………………………………………...Member

Steve Lecholop .................................................................... .Member

Pedro Martinez

Superintendent

TABLE OF CONTENTS

I. MEMORANDUMS

a. Payroll Procedures 2015-2016 School Year .................................................. 1-7

II. WORK DAY CALENDARS

a. 2015-2016 Instructional Calendar ..................................................................... 8

b. 182 Day Food Service Cooks/Porters ............................................................... 9

c. 183 Day Clerks/Instructional Asst./HS/MS Attendance Clerks …………..…...10

d. 183 Day Bus Driver/Bus Assistant…………………………………………….……11

e. 185 Day Food Service Managers/Interns/Asst Managers………………………12

f. 187 Teacher/Nurses/Social Workers/Speech Lang Path/Asst. SLP/Campus

Instructional Specialist/LVN’s/Mental Health Asst’s/ Central Office Clerks..13

g. 188 Day Elementary Counselors .................................................................... 14

h. 188 Day HS Bookkeepers ................................................................................ 15

i. 190 Day FS/Child Nutrition Specialist ............................................................. 16

j. 190 Day Middle School Counselors ................................................................ 17

k. 192 Day Career & Tech Teachers .................................................................... 18

l. 193 Day Textbook Clerks ................................................................................. 19

m. 193 Day Special Education VAC Teacher/Behavior

Specialist, Instr. Asst. Voc. AG, Library Assistants ...................................... 20

n. 194 Day Librarians ............................................................................................ 21

o. 197 Day District Instructional Coaches…………………………………………..22

p. 197 Day ROTC/LOTC (Hired as of 1/1/2015)……………………………………..23

q. 198 Day Elementary & Middle School

Assistant Principal/HS Counselor .................................................................. 24

r. 202 Day Occupational Therapist; Physical Therapist; Adaptive PE;

ED Diag.; Social Workers ................................................................................ 25

i

s. 210 Day Central Office Professionals/Paraprofessionals,

High School Assistant Principal/Deans/Special Dept. Personnel ................ 26

t. 215 Day Principals/Secretaries (Elem-MS); (HS/MS/ES) Data Clerks,

Headstart Principals ......................................................................................... 27

u. 215 Lead Counselor ......................................................................................... 28

v. 225 Day High School Career & Tech Teacher ................................................ 29

w. 230 Day Central Office Professionals and Paraprofessional; HS Principals

ROTC Instructors; HS Paraprofessionals/HS AG Teachers ......................... 30

x. 240 Day Plant, Transportation, Operations, and Custodial Employees…….31

III. PAYROLL REPORTING SCHEDULES AND PAY DATES

a. Monthly Employees ..................................................................................... 32-36

b. Bi-Weekly Employees.................................................................................. 37-42

c. Substitute Teacher and Substitute Clerical .............................................. 43-46

IV. FORMULAS AND TABLES

a. Table for Recording Absences ........................................................................ 47

b. NOVAtime – Table for recording absences in minutes ................................. 48

c Computation of Accumulated Leave for Eligible Employees ....................... 49

d. State and Local Sick Leave Flow Chart .......................................................... 50

e. Food Service - Calculation of Hours Worked ................................................. 51

ii

V. EXHIBITS

a. Weekly Payroll Report ...................................................................................... 52

b. Bi-Weekly Payroll Time Report ........................................................................ 53

c. Supplemental pay Form (PR-5) Monthly and Bi-weekly Employees ............ 54

d. Request for Change in Employee Absence Report ....................................... 55

e. Payroll Membership Drop Form-Organization Dues ..................................... 56

f. Direct Deposit of Payroll Check-Electronic Funds Transfer .................... 57-58

g. Request for Manual Check .............................................................................. 59

h. Instruction for Completion of “Request for Manual Check” ......................... 60

i. Employee Access……………………………………………………………..…..61-62

j. NOVAtime – Missed Punch Form .................................................................... 63

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San Antonio Independent School District 141 Lavaca Street San Antonio, Texas 78210-1095

Telephone (210) 554-8552 Fax (210) 299-5639 Financial Services

TO: Superintendents Cabinet, Department Heads and Principals

FROM: Diane Smith, Director Payroll/Disbursements

VIA: Larry A. Garza, Associate Superintendent Financial/ Business Services

SUBJECT: Payroll Procedures for the 2015-2016 School Year

DATE: October 23, 2015 Attached is the 2015-2016 Payroll Manual. Please review with staff and implement updated procedures for the 2015-2016 School Year.

As a reminder all questions regarding salaries, absences and leave balances must be directed to the

Principal or Department Head. The Principal or Department Head should refer unanswered questions to

the proper department for resolution.

The Payroll Department is located at: 141 Lavaca St., San Antonio TX 78210 (Mailing Address) 620 Matagorda St., San Antonio TX 78210 (Physical Address)

For General information the Payroll Department can be reached at 210 554-8550. If you have specific information requirements you can contact a member of the Payroll Staff at: Rose Garcia Biweekly Payroll 210 554-8562 Denise Stefanic Biweekly Payroll 210 554-8568 Sylvia Cardenas Biweekly Payroll 210 554-8553

BOARD OF EDUCATION

PATTI RADLE

President

ARTHUR V. VALDEZ

Vice President

DEBRA GUERRERO

Secretary

JAMES HOWARD

Assistant Secretary

ED GARZA

Member

OLGA M. HERNANDEZ

Member

STEVE LECHOLOP

Member

PEDRO MARTINEZ

Superintendent

Payroll Location

Payroll Staff & Contact Information

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Angie Gutierrez Monthly Payroll 210 554-8567 Amado Briseno Monthly Payroll 210 554-8566 Yolanda Espinoza Monthly Payroll 210 554-8563 Rosemary Dittmar Payroll Supervisor 210 554-8576 Veronica Ramos Comptroller 210 554-8552 Diane Smith Director 210 554-8552 Carolyn Kelly Distribution 210 554-8552

Monthly:

08/26/15 03/23/16 09/23/15 04/27/16 10/28/15 05/25/16 11/20/15 06/22/16 12/18/15 07/27/16

01/22/16 08/24/16 02/24/16 09/28/16

Biweekly:

07/31/15 12/18/15 05/06/16

08/14/15 12/31/15** 05/20/16

08/28/15 01/15/16 06/03/16

09/11/15 01/29/16 06/17/16

09/25/15 02/12/16 07/01/16

10/09/15 02/26/16 07/15/16

10/23/15 03/11/16 07/29/16

11/06/15 03/24/16 08/12/16

11/20/15 04/08/16 08/26/16

12/04/15 04/21/16 **Due to the New Year’s Day Bank Holiday the January 1ST pay date

has been moved to Thursday, December 31, 2015.

Pay Dates for 2015-2016 School Year

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Information regarding Pay Dates, Time and Attendance, Distribution of Payroll, Leave, Supplemental Pay and Overtime are answered in the District Administrative Procedures as Follows: C1 – Pay Dates and Distribution of Payroll Checks C3 – Supplemental and Overtime Pay D7 – Employee Absences, Leave and Tardies C - Electronic Time and Attendance (NOVAtime) (procedures pending)

A. Time Reports Biweekly Employees who have not been converted to the New Time and Attendance System (NOVAtime) will continue to use the Bi-Weekly Payroll Time Reports to sign-in and sign-out on a daily basis. If an employee is absent, the type of leave to be used should be entered in hours for that day on the Bi-weekly Time Report. Employee’s signature should be obtained if the employee is available to sign when the Bi-weekly Payroll Time Report is submitted to the Payroll Office.

B. NOVAtime The San Antonio ISD has begun using an electronic time and attendance system called NOVAtime. NOVAtime is an electronic time tracking system that allows the District to accurately record, track and report employee information. The system allows employees to monitor and keep track of their time and enables the District to accurately process employees time worked and leave taken. To participate in the NOVAtime electronic Time and Attendance System District Employees are required to have an assigned ID Badge and an Employee ID Number that is to be used for identification purposes throughout the District. Employees using a time clock to record hours worked will need their ID Badge to clock in as well as to view time worked and leave taken. Time Clocks are being located throughout the District. Employees will need to check with their Supervisor for assigned clock location.

All non-Exempt (hourly) employees must clock in (sign in) and clock out (sign out) at the start of their assigned shift, during lunch breaks and at the end of their assigned shift. All non-exempt employees (hourly employees subject to Fair Labor STDS Act) are entitled and expected to take a duty free lunch. The duty free lunch should be a minimum of continuous 30 minutes in length. Exceptions to an assigned lunch period will need to be approved by each employee’s supervisor.

Administrative Procedures

BI-WEEKLY PAYROLL

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Exempt employee’s must clock in and clock out at the start of their assigned shift and at the end of their assigned shift. Employees who fail to clock in or clock out will be required to complete a missed punch form and submit it to their assigned supervisor for approval. (See attached

Form on page 63) The Supervisor is then required to manually edit the employee’s timesheet. Employees who are eligible for District Holidays will have those days systematically entered into the NOVAtime system by the Finance Department.

For information on computing overtime pay, refer to Administrative

Procedures as outlined in, Section C. - Business and Support Services No. 3

Overtime Pay.

It is of utmost importance that strict adherence be maintained in complying with the Bi-Weekly Payroll Time Report due date. Specific dates for each Bi-Weekly Payroll

are provided in the Payroll Manual (See attached schedule on pages (37-42).

As a reminder Leave for Bi Weekly employees is recorded in hours. (see pg. 49 Computation of Accumulated Leave)

C. THE MONTHLY PAYROLL REPORTING SCHEDULE must be followed for reporting absences, substitutes, and hours worked. The dates listed must be met in order for the Payroll Department to meet payday deadlines. (See the attached

schedules on pages 32-36).

D. WEEKLY PAYROLL REPORT: The Weekly Payroll Report must be prepared on

Friday of each week and placed in the "pony" or (walked into the Payroll Office

when required) so that it will be received by the Payroll Department on the following Monday. This report will list any absences, substitutes, new employees, transfers in or out, and any deletions for each week. Employees with prior year

leave will be allowed to use prior year leave on the first scheduled work day of the school year. (reference Administrative Procedure D7)

E. NOVAtime The San Antonio ISD has begun using an electronic time and attendance system called Nova Time, which is an electronic time tracking system that allows the District to accurately record, track and report employee information. The system allows employees to monitor and keep track of their time and enables the District to accurately process employees time worked and leave taken. All District Employees are required to have an assigned ID Badge and an Employee ID Number that is to be used for identification purposes throughout the District. Employees using a time clock to record hours worked will need their ID Badge to clock in as well as to view time worked and leave taken.

MONTHLY PAYROLL

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Time Clocks are being located throughout the District. Employees will need to check with their Supervisor for assigned clock location.

All non-Exempt (hourly) employees must clock in (sign in) and clock out (sign out) at the start of their assigned shift, during lunch breaks and at the end of their assigned shift. All non-exempt employees are entitled and expected to take a duty free lunch and the lunch should be a minimum of 30 continuous minutes in length. Exceptions to an assigned lunch period will need to be approved by each employee’s supervisor.

Exempt employee’s must clock in and clock out at the start of their assigned shift and at the end of their assigned shift.

Employees who fail to clock in or clock out will be required to complete a missed punch form and submit it to their assigned supervisor for approval. (See attached

Form on page 63) The Supervisor is then required to manually edit the employee’s timesheet.

Note: Employees who are eligible for District Holidays will have those days systematically entered into the NOVAtime system by the Finance Department.

Helpful Hints: Completion of Weekly Payroll Report 1. An Employee ID (EID) number is required for all personnel and substitutes. The

accuracy of the EID, is very important since it identifies the employee and ensures accurate and timely payment.

2. If an employee was not previously submitted on the Weekly Payroll Report, then a new

Supplemental Weekly Payroll Report should be turned in immediately to report that

employee absence only. Do not duplicate a prior submission.

3. In some instances, in the past, terminating employees have not been reported on the

Weekly Payroll Report during the week in which they terminated. Any change in

personnel must be reported on the Weekly Payroll Report during the week in

which it occurred; otherwise erroneous checks may be prepared.

4. If you are submitting a Weekly Payroll Report; that has substitutes being reported for

payment with Federal Funds. Please process as follows:

Submit to Federal Programs on a Green Weekly form. It is important that the Weekly and any required documentation are submitted per the scheduled due date in order to ensure all Substitutes are paid on time.

6 | P a g e

All Supplemental (Extra Duty and Overtime) must have prior approval from supervisor. All approved overtime will be calculated in accordance with the FLSA requirements. (refer to Administrative Procedure C3) The following procedures will need to be followed when submitting an employee for additional hours worked on a Report of Supplemental Pay Form: Funds must be available prior to approving additional time Campus/Departments should have on file signed copies of Forms C3B and C3C. All forms require employee ID#, name, dates worked, description of work completed and budget code to be charged Name and contact number of person preparing Supplemental form must be included Supervisors signature, printed name and date must be included If using Federal/Grant funds that require the Federal Programs Department approval a

Green Report of Supplemental Pay Form must be used and should be processed according to the guidelines listed on the Federal Programs Department website at:

http://www.saisd.net/dept/federalprograms/

The Green Report of Supplemental Pay Forms will need to be sent to Federal Programs for review and approval prior to sending to the Payroll Office. Please ensure they are sent in a timely manner in order to meet the posted Payroll deadlines (see attached schedules on pages 32-36). Reminder, Extra Duty (Supplemental Pay) should be processed for payment according to the dates posted on the Monthly Payroll Schedules on pages 32-36. Payments should not be delayed or help for payment at a later date without prior approval.

Additional Information: When submitting hours for Part Time employees on a Report of Supplemental Pay Form, Please follow the procedures above. Always check payroll due dates in order to ensure part time staff are paid in a timely manner.

F. A CHECK REGISTER will accompany the checks on each scheduled payday. Please review the Check Register very carefully and verify that each person listed is due the paycheck issued. At the same time, the Principal or Department Head should verify

that these employees were on duty every day during the covered period, except for any sick days, or other days of absence up to the date of transfer or termination indicated on the Weekly Payroll Report.

G. REQUEST FOR CHANGE OF CODE FOR EMPLOYEE ABSENCE: Requests for changes to the type of leave previously reported on the Weekly Payroll Report must be completed and approved by the Principal or Department Head. Approval by the appropriate Executive Director, Senior Executive Director, Assistant Superintendent or

Associate Superintendent is required before any action is taken to change an

employee's payroll record. Requests must be made within 60 days of the date of absence to be considered. Absence refunds that result from an approved change will

Supplemental/Overtime Pay

GENERAL INFORMATION

7 | P a g e

be processed for the next scheduled pay date in accordance with the published cutoff dates in this manual.

H. LEAVE STATUS REPORT: A copy is sent to each school and department on each pay date. This report shows each employee's leave balances from the prior period, leave taken during the pay period, current leave balance, and the total leave used for the school year. Refer to this report to answer employee questions regarding their leave

balances. Please note that employee leave balances are reflected on each

employee's pay stub. Payroll stub information can also accessed electronically

through “Employee Access” portal under Financial Svcs.

If any employee resigns prior to the end of their contract or notice of appointment, their leave records will be prorated and the leave record reduced by the used but unearned sick leave days, which could result in a payroll salary adjustment. This adjustment will be made on the employee's final check.

I. DIRECT DEPOSIT OF PAYROLL CHECKS: All employees of the District are eligible to have their payroll checks deposited to their account at their financial institution. (See

the updated attached application form for this service on Page 57-58).

Paychecks will normally be posted by the various financial institutions for deposit the night before a scheduled pay date. Currently each employee using this service receives an earnings statement (voided check & check stub) on payday. Paycheck stubs can also be

accessed electronically through “Employee Access” (Instructions included on Page 61-62)

J. DISTRIBUTION OF PAYCHECKS: Questions regarding the distribution of paychecks should be directed to the Payroll Check Distribution Clerk at 554-8552.

If you erroneously receive a paycheck for an employee not located at your

campus/department for an employee who is no longer assigned to your

campus/department, or for an employee out on an approved leave such as

worker's compensation, medical leave, administrative leave, etc., return

the check along with the check register to the Payroll Distribution Clerk

in Finance immediately.

Do not mail, hold, or forward any checks.

K. DISBURSEMENT OF CHECKS FOR EMPLOYEES TERMINATING: Employees on the Direct to Bank Deposit Program, who resign, retire, terminate employment, or go on any type of leave, and whose final payroll check does not require any adjustment will remain on the Direct to Bank Program. If the Payroll Department needs to make adjustments to the final check last check will be mailed to them through the U.S. Mail using the current address on file in the Payroll system.

L. ANY ERRORS ON PAYCHECKS are to be reported by the Principal or Department Head to the Payroll Department for correction. If the check itself does not belong to

your Campus/Department return the payroll check with the Check Register

immediately, to the Payroll Department.

M. PAYROLL PROCEDURES FOR HIRING PART-TIME/TEMPORARY EMPLOYEES: All part-time employees are hired through the Human Resources Department. Contact the Human Resources Department for assistance.

San Antonio Independent School District

S M T W T F S S M T W T F S S M T W T F S

1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24

23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31

30 31

23 - End of 1st Nine Weeks

23 - Student Early Release Day/

Teacher Collaboration/Planning Time at the End of the Day

24 - First Day of School


1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

31


1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24 25 26 17 18 19 20 21 22 23

28 29 27 28 29 30 31 24 25 26 27 28 29 30

S M T W T F S S M T W T F S Holiday

1 2 3 4 5 6 7 1 2 3 4 Staff Development Day

8 9 10 11 12 13 14 5 6 7 8 9 10 11 Teacher Workday

15 16 17 18 19 20 21 12 13 14 15 16 17 18 Student Holiday/Staff Dev./Teacher Prof. Time

22 23 24 25 26 27 28 19 20 21 22 23 24 25 Student Early Release Day/Teacher Collaboration

29 30 31 26 27 28 29 30 /Planning Time at the End of the Day

Begin/End Grading Period

Bad Weather Makeup Day

9 Weeks: 1st = 44 2nd = 44 3rd = 42 4th = 47

177 Student Days 187 Teacher Days

2015 - 2016 Instructional Calendar

Makeup Day

February March

14-18 - Holiday - Spring Break

17, 19 - Campus Staff Development

141 Lavaca Street ~ San Antonio, Texas 78210 ~ (210) 554-2200 ~ www.saisd.net Revised 5/12/15

3 - Teacher Workday/Bad Weather Makeup Day

May June Legend

30 - Holiday - Memorial Day 2 - Last Day of School/End of 4th Nine Weeks

24 - Student Early Release Day /

October 23 & March 24: Early release days for students. Teacher collaboration/planning time at the end of the day.

22 - Holiday - Battle of Flowers 15 - Holiday - Presidents' Day / Bad Weather

April

Approved February 17, 2015

18 - Convocation / Campus Staff Development

21-31 - Holiday - Winter Break 1 - Holiday - Winter Break

January

October

7 - Holiday - Labor Day

September

14 - End of 2nd Nine Weeks

26 - Start of 2nd Nine Weeks 20-21 - Teacher Workdays

August

December

12-14 - District Staff Development

25 - Holiday - Good Friday

Teacher Collab./Planning Time at the End of the Day

November

23-27 - Holiday - Thanksgiving Break

15 - Student Holiday/Campus Staff Dev./Teacher Prof. Time

19 - Start of 3rd Nine Weeks

24 - End of 3rd Nine Weeks

18 - Holiday - Martin Luther King Jr. Day

8

AUGUST SEPTEMBER OCTOBER

SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT

1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 9 21 22

7 - Holiday - Labor Day 23 - End 1st 9 Wks/Student Early Release

17 - Reporting Date (FS Dept. Use Only) 11 - Biweekly Pay Date Tchr Collaboration/Planning Time

18 - All employee meeting/Convocation (1 Day) 25 - Biweekly Pay Date 26 - Begin 2nd 9 Wks

19 - Reporting Date (Payroll Use Only) 09 - Biweekly Pay Date

21 - Pre Prep Day (1 Day) 23 - Biweekly Pay Date

24 - Begin 1st 9 Wks/1st Day of School14 & 28 - Biweekly Pay Date


1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] <15> 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19

23 - 27 Holiday - Thanksgiving 21 - 31 Holiday - Winter Break 1 - Holiday - Winter Break

06 - Biweekly Pay Date 04 - Biweekly Pay Date 14 - End 2nd 9 Wks

20 - Biweekly Pay Date 18 - Biweekly Pay Date 15 - FS staff Dev/Stdnt Holiday

31 - Biweekly Pay Date Due to New Years 18 - Holiday - MLK Day

Day Bank Holiday 1/1/16 Pay Date moved 19 - Begin 3rd 9 Wks15 & 29 - Biweekly Pay Date


1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20

15 - Holiday - President's Day/ 14 - 18 Holiday - Spring Break 22 - Holiday - Battle of Flowers

Bad Weather Makeup day for 24 - End of 3rd 9 Wks/Student Early Release 08 - Biweekly Pay Date

all employees and students Tchr Collaboration/Planning Time 21 - Biweekly Pay Date

12 - Biweekly Pay Date 25 - Holiday - Good Friday26 - Biweekly Pay Date 28 - Begin 4th 9 Wks 11 & 24 - Biweekly Pay Date

SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT

1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30 02 - Biweekly Pay Date 5/31 Retirees only

21 3 03 - Biweekly Pay Date

30 - Holiday - Memorial Day 2 - End of 4th 9 Wks/Last Day of School 17 - Biweekly Pay Date

06 - Biweekly Pay Date 3 - Ending date/Cleaning Day/Uniform Fitting

20 - Biweekly Pay Date Student Bad Weather Make Up day

JANUARYDECEMBERNOVEMBER

Work Days per Mo = Work Days per Mo =

MAY JUNE

MARCH APRILFEBRUARY


2/26/2015

182 Work Day Calendar

2015 - 2016 School Year

FS COOKS/PORTERS

(FOR PAYROLL USE ONLY)

Work Days per Mo = Work Days per Mo = Work Days per Mo =


17-21 Grocery Delivery (1 Day)

Work Days per Mo =

9


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 11 21 22

17 - Reporting Date 7 - Holiday - Labor Day 23 - End 1st 9 Wks/Student Early Release

24 - Begin 1st 9 Wks/1st Day of School 23 - Monthly Pay Date Tchr Collaboration/Planning Time

26 - Monthly Pay Date 26 - Begin 2nd 9 Wks28 - Monthly Pay Date


1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 18


20 - Monthly Pay Date 18 - Monthly Pay Date 14 - End 2nd 9 Wks

15 - Day off for para's/Stdnt Holiday

18 - Holiday - MLK Day

19 - Begin 3rd 9 Wks22 - Monthly Pay Date


1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20


Bad Weather Makeup day for 24 - End of 3rd 9 Wks/Student Early Release 27 - Monthly Pay Date

all employees and students Tchr Collaboration/Planning Time

24 - Monthly Pay Date 25 - Holiday - Good Friday28 - Begin 4th 9 Wks 23 - Monthly Pay Date


1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 3

30 - Holiday - Memorial Day 2 - End of 4th 9 Wks/Last Day of School

25 - Monthly Pay Date 3 - Ending date/

Student Bad Weather Make Up day

15 - Monthly Pay Date - 5/31 Retirees only

22 - Monthly Pay Date


MAY JUNE

2/26/2015

183 Workday Calendar

HS & MS ATTENDANCE CLERKS2015 - 2016 School Year

CLERKS/INSTRUCTIONAL ASSISTANTS




NOVEMBER DECEMBER JANUARY


FEBRUARY MARCH APRIL

10


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 11 21 22


24 - Begin 1st 9 Wks/1st Day of School 11 - Biweekly Pay Date Tchr Collaboration/Planning Time

25 - Biweekly Pay Date 26 - Begin 2nd 9 Wks09 & 23 - Biweekly Pay Dates


1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 18

23 - 27 Holiday - Thanksgiving 21 - 31 Holiday - Winter Break 1 - Holiday - Winter Break06 - Biweekly Pay Date 04 - Biweekly Pay Date 14 - End 2nd 9 Wks

20 - Biweekly Pay Date 18 - Biweekly Pay Date 15 - Scheduled Day off/Stdnt Holiday


Day Bank Holiday 1/1/16 Pay Date moved 19 - Begin 3rd 9 Wks

15 & 29 - Biweekly Pay Dates


1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20




12 - Biweekly Pay Date 25 - Holiday - Good Friday26 - Biweekly Pay Date 28 - Begin 4th 9 Wks 11 & 24 Biweekly Pay Date


1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 3


06 - Biweekly Pay Date 3 - Ending date/Teachers Last day


02 - Biweekly Pay Date 5/31 Retirees only

03 - Biweekly Pay Date


2/26/2015



BUS DRIVERS/BUS ASSISTANTS/MONITORS






MAY JUNE


11


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 12 21 22

12 - 14 Mgr/Asst Mgr/Intern Orient (3 Days) 7 - Holiday - Labor Day 23 - End 1st 9 Wks/Student Early Release

14 - Reporting Date (Payroll Use Only) 11 - Biweekly Pay Date Tchr Collaboration/Planning Time

17 - 21 Grocery Delivery (1 Day) 25 - Biweekly Pay Date 26 - Begin 2nd 9 Wks

18 - All employee meeting/Convocation (1 Day) 09 - Biweekly Pay Date

21 - Pre Prep Day (1 Day) 14&28-Biweekly Pay Date 23 - Biweekly Pay Date

24 - Begin 1st 9 Wks/1st Day of School


1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] <15> 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19



20 - Biweekly Pay Date 18 - Biweekly Pay Date 15 - FS staff Dev/Stdnt Holiday

31 - Biweekly Pay Date Due to New Years 18 - Holiday - MLK Day 15& 29-Biweekly

Day Bank Holiday 1/1/16 Pay Date moved 19 - Begin 3rd 9 Wks Pay Date


1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20




12 - Biweekly Pay Date 25 - Holiday - Good Friday26 - Biweekly Pay Date 28 - Begin 4th 9 Wks 11 & 24 - Biweekly Pay Date


1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25 02 - Biweekly Pay Date 5/31 Retirees only

29 30 31 26 27 28 29 30 03 - Biweekly Pay Date

21 3 17 - Biweekly Pay Date


06 - Biweekly Pay Date 3 - Ending date/Cleaning Day/Uniform Fitting


Work Days per Mo =

MAY JUNE








FS MANAGERS/INTERNS/ASST MANAGERS

(FOR PAYROLL USE ONLY)



2/26/2015

12


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 3130 31 14 21 22



26 - Monthly Pay Date 26 - Begin 2nd 9 Wks



1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 3016 14 31 19



15 - Staff Dev-Tchr Prof Time/Stdnt Holiday


19 - Begin 3rd 9 Wks



1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 3020 17 20




24 - Monthly Pay Date 25 - Holiday - Good Friday

28 - Begin 4th 9 Wks 23 - Monthly Pay Date


1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 3021 3


25 - Monthly Pay Date 3 - Teacher's Last day/


15 - Monthly Pay Date - 5/31 Retirees only 22 - Monthly Pay Date


MAY JUNE

2/27/2015


LVN'S/MENTAL HEALTH ASST'S/CENTRAL OFFICE CLERKS


TEACHERS/NURSES/SOCIAL WORKERS/SPEECH LANG PATH/ASST SLP

CAMPUS INSTRUCTIONAL SPECIALIST







13


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 14 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19





19 - Begin 3rd 9 Wks22- Monthly Pay Date


1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20






1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 4




6 - Ending Date

15 - Monthly Pay Date - 5/31 Retirees only 22 - Monthly Pay Date


2/26/2015



ELEM COUNSELORS


MAY JUNE






14


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 15 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19







1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20






1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 3


25 - Monthly Pay Date 3 - Ending Date/Teacher's Last day/






MAY JUNE






HS BOOKKEEPERS



2/26/2015

15


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 17 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19







1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20





28 - Begin 4th 9 Wks23 - Monthly Pay Date


1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 3

25 - Monthly Pay Date 2 - End of 4th 9 Wks/Last Day of School

30 - Holiday - Memorial Day 3 - Ending Date/Teacher's Last day/


15 - Monthly Pay Date (5/31 Retirees only)



2/26/2015



CHILD NUTRITION SPECIALIST


MAY JUNE






16


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 15 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19


20 - Monthly Pay Date 18- Monthly Pay Date 14 - End 2nd 9 Wks





1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20







1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 5


30 - Holiday - Memorial Day 3 - Teacher's Last day/


7 - Ending Date 22 - Monthly Pay Date

15 - Monthly Pay Date (5/31 Retirees only)

MAY JUNE








MIDDLE SCHOOL COUNSELORS


Work Days per Mo =


2/26/2015

17


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 16 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19







1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20







1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 6




8 - Ending Date 15 - Monthly Pay Date (5/31 Retirees only)




MAY JUNE






CAREER & TECH TEACHERS



2/26/2015

18


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 18 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19







1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20







1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 5




7 - Ending Date

15 - Monthly Pay Date (5/31 Retirees only) 22 - Monthly Pay Date


2/26/2015

Work Days per Mo =



TEXTBOOK CLERKS


Work Days per Mo =

MAY JUNE





Work Days per Mo =

19


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 16 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19







1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20







1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 7






DECEMBER JANUARY



2/26/2015


INSTR ASST VOC AG/LIBRARY ASSISTANTS2015 - 2016 School Year

SPECIAL EDUCATION VAC TEACHERS/BEHAVIOR SPECIALIST




NOVEMBER


MAY JUNE

20


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 16 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19







1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20







1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 8




10- Ending Date 15 - Monthly Pay Date (5/31 Retirees only)



2/26/2015



LIBRARIANS


MAY JUNE






21


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 19 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19







1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20







1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 8







2/26/2015

Work Days per Mo =



INSTRUCTIONAL COACHES


Work Days per Mo =

MAY JUNE





Work Days per Mo =

22


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 14 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19







1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20







1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 13






DECEMBER JANUARY



2/26/2015


(HIRED AS OF 1/1/2015)


ROTC/LOTC




NOVEMBER


MAY JUNE

23


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 20 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19







1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20







1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 8






DECEMBER JANUARY



2/26/2015


HS Counselors2015 - 2016 School Year

ELEM & MS ASSISTANT PRINCIPALS




NOVEMBER


MAY JUNE

24


1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 21 21 22





1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

16 14 31 19







1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 17 20






1 2 3 4 5 6 7 1 2] 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30

21 11




15 - Ending Date 15 - Monthly Pay Date - 5/31 Retirees only



MAY JUNE

2/26/2015


LSSP; TEACHER SPECIALIST AND SOCIAL WORKERS2015 - 2016 School Year

OCCUP THERP; PHYSICAL THERP; ADAPATIVE PE; ED DIAG.







25


1 2 3 4 1 1 2 3 4 5

5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12

12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19

19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26

26 27 28 29 30 31 23 [24 25 26 27 28 29 27 28 29 30

8 30 31 21 21

1 - 2 District Closure 24 - Begin 1st 9 Wks/1st Day of School 7 - Holiday - Labor Day

3 - Holiday - Fourth of July 26 - Monthly Pay Date 23 - Monthly Pay Date

22 - Reporting Date22 - Monthly Pay Date


1 2 3 1 2 3 4 5 6 7 1 2 3 4 5

4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12

11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19

18 19 20 21 22 23] 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26

25 [26 27 28 29 30 31 29 30 27 28 29 30 31

22 16 14

23 - End 1st 9 Wks/Student Early Release 23 - 27 Holiday - Thanksgiving 21 - 31 Holiday - Winter Break

Tchr Collaboration/Planning Time 20 - Monthly Pay Date 18 - Monthly Pay Date

26 - Begin 2nd 9 Wks28 - Monthly Pay Date


1 2 1 2 3 4 5 6 1 2 3 4 5

3 4 5 6 7 8 9 7 8 9 10 11 12 13 6 7 8 9 10 11 12

10 11 12 13 14] 15 16 14 15 16 17 18 19 20 13 14 15 16 17 18 19

17 18 [19 20 21 22 23 21 22 23 24 25 26 27 20 21 22 23 24] 25 26

24 25 26 27 28 29 30 28 29 27 [28 29 30 31

31 19 20 17

1 - Holiday - Winter Break 15 - Holiday - President's Day/ 14 - 18 Holiday - Spring Break

14 - End 2nd 9 Wks Bad Weather Makeup day for 24 - End of 3rd 9 Wks/Student Early Release

15 - Staff Dev-Tchr Prof Time/Stdnt Holiday all employees and students Tchr Collaboration/Planning Time

18 - Holiday - MLK Day 24 - Monthly Pay Date 25 - Holiday - Good Friday

19 - Begin 3rd 9 Wks 28 - Begin 4th 9 Wks22 - Monthly Pay Date 23 - Monthly Pay Date


1 2 1 2 3 4 5 6 7 1 2] 3 4

3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11

10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18

17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25

24 25 26 27 28 29 30 29 30 31 26 27 28 29 30

20 21 11

22 - Holiday - Battle of Flowers 30 - Holiday - Memorial Day 2 - End of 4th 9 Wks/Last Day of School

27 - Monthly Pay Date 25 - Monthly Pay Date 3 - Teacher's Last day/


15 - Ending date 15Monthly Pay Date-5/31 Retirees only



HS ASSISTANT PRINCIPALS2015 - 2016 School Year

CENTRAL OFFICE PROFESSIONALS/PARAPROFESSIONALS

Work Days per Mo =

MAY

Work Days per Mo =


Work Days per Mo =

SEPTEMBER

Work Days per Mo =

Work Days per Mo =

JUNE

JULY AUGUST

Work Days per Mo =

FEBRUARY MARCH

2/26/2015

Work Days per Mo =

OCTOBER NOVEMBER

JANUARY

Work Days per Mo =Work Days per Mo =

APRIL

DECEMBER

Work Days per Mo =

26


1 2 3 4 1 1 2 3 4 5

5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12

12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19

19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26

26 27 28 29 30 31 23 [24 25 26 27 28 29 27 28 29 30

13 30 31 21 21





1 2 3 1 2 3 4 5 6 7 1 2 3 4 5

4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12

11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19

18 19 20 21 22 23] 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26

25 [26 27 28 29 30 31 29 30 27 28 29 30 31

22 16 14



26 - Begin 2nd 9 Wks 28 - Monthly Pay Date


1 2 1 2 3 4 5 6 1 2 3 4 5

3 4 5 6 7 8 9 7 8 9 10 11 12 13 6 7 8 9 10 11 12

10 11 12 13 14] 15 16 14 15 16 17 18 19 20 13 14 15 16 17 18 19

17 18 [19 20 21 22 23 21 22 23 24 25 26 27 20 21 22 23 24] 25 26

24 25 26 27 28 29 30 28 29 27 [28 29 30 31

31 19 20 17

1 - Holiday - Winter Break 15 - Holiday - President's Day/ 14 - 18 Holiday - Spring Break14 - End 2nd 9 Wks Bad Weather Makeup day for 24 - End of 3rd 9 Wks/Student Early Release



19 - Begin 3rd 9 Wks 28 - Begin 4th 9 Wks

22 - Monthly Pay Date 23 - Monthly Pay Date


1 2 1 2 3 4 5 6 7 1 2] 3 4

3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11

10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18

17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25

24 25 26 27 28 29 30 29 30 31 26 27 28 29 30

20 21 11




15 - Ending date 22 - Monthly Pay Date


JULY AUGUST

OCTOBER NOVEMBER

Work Days per Mo =

JUNE

DECEMBER

Work Days per Mo =

Work Days per Mo =

FEBRUARY MARCH


JANUARY

Work Days per Mo =


HEAD START PRINCIPALS / CENTRAL OFFICE PROFESSIONAL


PRINCIPALS / SECRETARIES (ELEM-MS)

Work Days per Mo =

MAY

Work Days per Mo =


Work Days per Mo =

SEPTEMBER

APRIL

Work Days per Mo =

DATA CLERKS (HS/MS/ES)

27


1 2 3 4 1 1 2 3 4 5

5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12

12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19

19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26

26 27 28 29 30 31 23 [24 25 26 27 28 29 27 28 29 30

2 30 31 21 21





1 2 3 1 2 3 4 5 6 7 1 2 3 4 5

4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12

11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19

18 19 20 21 22 23] 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26

25 [26 27 28 29 30 31 29 30 27 28 29 30 31

22 16 14





1 2 1 2 3 4 5 6 1 2 3 4 5

3 4 5 6 7 8 9 7 8 9 10 11 12 13 6 7 8 9 10 11 12

10 11 12 13 14] 15 16 14 15 16 17 18 19 20 13 14 15 16 17 18 19

17 18 [19 20 21 22 23 21 22 23 24 25 26 27 20 21 22 23 24] 25 26

24 25 26 27 28 29 30 28 29 27 [28 29 30 31

31 19 20 17







1 2 1 2 3 4 5 6 7 1 2] 3 4

3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11

10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18

17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25

24 25 26 27 28 29 30 29 30 31 26 27 28 29 30

20 21 22






AUGUST

OCTOBER NOVEMBER

JANUARY

Work Days per Mo =



LEAD COUNSELOR

Work Days per Mo =

MAY

Work Days per Mo =


Work Days per Mo =

SEPTEMBER

Work Days per Mo =

Work Days per Mo =

JUNE

DECEMBER

JULY

APRIL

Work Days per Mo =

Work Days per Mo =

FEBRUARY MARCH


28


1 2 3 4 1 1 2 3 4 5

5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12

12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19

19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26

26 27 28 29 30 31 23 [24 25 26 27 28 29 27 28 29 30

20 30 31 21 21



6 - Reporting Date



1 2 3 1 2 3 4 5 6 7 1 2 3 4 5

4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12

11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19

18 19 20 21 22 23] 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26

25 [26 27 28 29 30 31 29 30 27 28 29 30 31

22 16 14



26 - Begin 2nd 9 Wks



1 2 1 2 3 4 5 6 1 2 3 4 5

3 4 5 6 7 8 9 7 8 9 10 11 12 13 6 7 8 9 10 11 12

10 11 12 13 14] 15 16 14 15 16 17 18 19 20 13 14 15 16 17 18 19

17 18 [19 20 21 22 23 21 22 23 24 25 26 27 20 21 22 23 24] 25 26

24 25 26 27 28 29 30 28 29 27 [28 29 30 31

31 19 20 17







1 2 1 2 3 4 5 6 7 1 2] 3 4

3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11

10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18

17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25

24 25 26 27 28 29 30 29 30 31 26 27 28 29 30

20 21 14






APRIL

JULY AUGUST

OCTOBER NOVEMBER

JANUARY

Work Days per Mo =

FEBRUARY MARCH


Work Days per Mo =



HIGH SCHOOL CAREER & TECH TEACHERS

Work Days per Mo =

MAY

Work Days per Mo =


Work Days per Mo =

SEPTEMBER

Work Days per Mo =

Work Days per Mo =

JUNE

DECEMBER

Work Days per Mo =

29


1 2 3 4 1 1 2 3 4 5

5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12

12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19

19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26

26 27 28 29 30 31 23 [24 25 26 27 28 29 27 28 29 30

22 30 31 21 21

1 - Reporting Date 24 - Begin 1st 9 Wks/1st Day of School 7 - Holiday - Labor Day

1 - 2 District Closure 26 - Monthly Pay Date 23 - Monthly Pay Date

3 - Holiday - Fourth of July22 - Monthly Pay Date


1 2 3 1 2 3 4 5 6 7 1 2 3 4 5

4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12

11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19

18 19 20 21 22 23] 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26

25 [26 27 28 29 30 31 29 30 27 28 29 30 31

22 16 14





1 2 1 2 3 4 5 6 1 2 3 4 5

3 4 5 6 7 8 9 7 8 9 10 11 12 13 6 7 8 9 10 11 12

10 11 12 13 14] 15 16 14 15 16 17 18 19 20 13 14 15 16 17 18 19

17 18 [19 20 21 22 23 21 22 23 24 25 26 27 20 21 22 23 24] 25 26

24 25 26 27 28 29 30 28 29 27 [28 29 30 31

31 19 20 17







1 2 1 2 3 4 5 6 7 1 2] 3 4

3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11

10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18

17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25

24 25 26 27 28 29 30 29 30 31 26 27 28 29 30

20 21 22



235 Possible Workdays Student Bad Weather Make Up day

-5 Non-Paid Non Duty Days 30 - Ending date230 Total Paid Workdays 15 - Monthly Pay Date - 5/31 Retirees only

22 - Monthly Pay Date 2/26/2015

Work Days per Mo =

FEBRUARY MARCH


NOVEMBER

JANUARY

APRIL

CENTRAL OFFICE PROFESSIONAL & PARAPROFFESSIONALS

Work Days per Mo =

JUNE

DECEMBER

JULY AUGUST

OCTOBER

*Summer 2016: July 4 - 8 Fourth of July Break (Offices Closed)

Work Days per Mo =

Work Days per Mo =


HS SECRETARIES & REGISTRARS


HS PRINCIPALS; HS AG TCHRS; ROTC INSTRUCTORS

Work Days per Mo =

MAY

Work Days per Mo =


Work Days per Mo =

SEPTEMBER

Work Days per Mo =

30


19 20 21 22 23 24 25

26 27 28 29 30 31 1 1 2 3 4 5 1 2 3

2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10

9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17

16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23] 24

23 [24 25 26 27 28 29 27 28 29 30 25 [26 27 28 29 30 31

30 31 31 21 22

July 20 - Reporting Date 7 - Holiday - Labor Day 23 - End 1st 9 Wks/Student Early Release

24 - Begin 1st 9 Wks/1st Day of School 11 - Biweekly Pay Date Tchr Collaboration/Planning Time

31 - Biweekly Pay Date 25 - Biweekly Pay Date 26 - Begin 2nd 9 Wks14 & 28 - Biweekly Pay Dates 09 & 23 - Biweekly Pay Dates


1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14] 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 [19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

19 18 31 19



20 - Biweekly Pay Date 18 - Biweekly Pay Date 15 - Staff Dev-Tchr Prof Time/Stdnt Holiday


Day Bank Holiday 1/1/16 Pay Date moved 19 - Begin 3rd 9 Wks15 & 29 - Biweekly Pay Dates


1 2 3 4 5 6 1 2 3 4 5 1 2

7 8 9 10 11 12 13 6 7 8 9 10 11 12 3 4 5 6 7 8 9

14 15 16 17 18 19 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16

21 22 23 24 25 26 27 20 21 22 23 24] 25 26 17 18 19 20 21 22 23

28 29 27 [28 29 30 31 24 25 26 27 28 29 30

20 22 20

15 - Holiday - President's Day/ 24 - End of 3rd 9 Wks/Student Early Release 22 - Holiday - Battle of Flowers

Bad Weather Makeup day for Tchr Collaboration/Planning Time 08 - Biweekly Pay Date

all employees and students 25 - Holiday - Good Friday 21 - Biweekly Pay Date

12 - Biweekly Pay Date 28 - Begin 4th 9 Wks

26 - Biweekly Pay Date 11 & 24 Biweekly Pay Date


1 2 3 4 5 6 7 1 2] 3 4 1 2

8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9

15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16

22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23

29 30 31 26 27 28 29 30 24 25 26 27 28 29 30

21 22 31 10

30 - Holiday - Memorial Day 2 - End of 4th 9 Wks/Last Day of School 4 - Holiday - Forth of July06 & 20 - Biweekly Pay Dates 02 - Biweekly Pay Date 5/31 Retirees only 5 - 8 District Closure

245 Possible Workdays 03 - Biweekly Pay Date 15 - Ending date

-5 Non-Paid Non Duty Days 17 - Biweekly Pay Date 01 & 15 - Biweekly Pay Dates240 Total Paid Workdays 29 - Biweekly Pay Date 2016/2017 1st ck

SEPTEMBER OCTOBER





Plant Maintenance, Transportation, and Custodial Employees

MAY JUNE JULY

Work Days per Mo =



JULY/AUGUST



31

2015/2016 MONTHLY PAYROLL SCHEDULE

LEAVE AND SUPPLEMENTAL ONLYWEEKLY PAYROLL WEEKLY PAYROLL NOVATIME TIME SUPPLEMENTAL

REPORTING PERIOD REPORTS REPORTS SHOULD PAY PAY DATEFOR LEAVE AND DUE BY BE REVIEWED AND REPORT DUE

SUPPLEMENTAL RELEASED NO LATER DATEPAY ONLY THAN 12:00PM

06/29/15 -07/03/15 07/06/15 07/06/15

07/06/15 - 07/10/15 07/13/15 07/13/15

07/13/15 - 07/17/15 07/20/15 07/20/15 08/26/1507/20/15 - 07/24/15 07/27/15 07/27/15 08/03/15

07/27/15 - 07/31/15 08/03/15 08/03/15

08/03/15 - 08/07/15 08/10/15 08/10/15

08/10/15 - 08/14/15 08/17/15 08/17/15

08/17/15 - 08/21/15 08/24/15 08/24/15 08/31/15 09/23/1508/24/15 - 08/28/15 08/31/15 08/31/15

08/31/15 - 09/04/15 09/08/15 09/08/15

09/08/15 - 09/11/15 09/14/15 09/14/15

09/14/15 - 09/18/15 09/21/15 09/21/15 09/28/15 10/28/1509/21/15 - 09/25/15 09/28/15 09/28/15

REMINDER: HOLIDAY AND SPECIAL RUN WEEKS REQUIRE YOUR PAYROLL TO BE WALKED INTO THE PAYROLL OFFICE

PLEASE BE SURE TO MAKE NOTE OF THOSE DATES. DATES ARE LISTED IN RED

PAYROLL SCHEDULES MAY AT TIMES BE UPDATED TO REFLECT UNEXPECTED CHANGES DURING THE SCHOOL YEAR. PLEASE

CHECK THE ONLINE PAYROLL MANUAL PERIODICALLY FOR REVISED/UPDATED PAYROLL SCHEDULES.

32

2015/2016 MONTHLY PAYROLL SCHEDULE LEAVE AND SUPPLEMENTAL ONLY

WEEKLY PAYROLL WEEKLY PAYROLL NOVATIME TIME SUPPLEMENTAL REPORTING PERIOD REPORTS REPORTS SHOULD PAY PAY DATE

FOR LEAVE AND DUE BY BE REVIEWED AND REPORT DUE

SUPPLEMENTAL RELEASED NO LATER DATEPAY ONLY THAN 12:00PM

09/28/15 - 10/02/15 10/05/15 10/05/15

10/05/15 - 10/09/15 10/12/15 10/12/15

10/12/15 - 10/16/15 10/19/15 10/19/15 11/20/1510/19/15 - 10/23/15 10/26/15 10/26/15 10/26/15

10/26/15 - 10/30/15 11/02/15 11/02/15

11/02/15 - 11/06/15 11/09/15 11/09/15

11/09/15 - 11/13/15 11/16/15 11/16/15 12/18/1511/16/15 - 11/20/15 11/30/15 11/30/15 11/30/15

11/30/15 - 12/04/15 12/07/15 12/07/15

12/07/15 - 12/11/15 12/14/15 12/14/15

12/14/15 - 12/18/15 01/04/16 01/04/16 01/04/16 01/22/16





33


WEEKLY PAYROLL WEEKLY PAYROLL NOVATIME TIME SUPPLEMENTAL


SUPPLEMENTAL RELEASED NO LATER DATE

PAY ONLY THAN 12:00PM01/04/16 - 01/08/16 01/11/16 01/11/16

01/11/16 - 01/15/16 01/19/16 01/19/16

01/18/16 - 01/22/16 01/25/16 01/25/16 02/24/1601/25/16 - 01/29/16 02/01/16 02/01/16 02/01/16

02/01/16 - 02/05/16 02/08/16 02/08/16

02/08/16 - 02/12/16 02/16/16 02/16/16

02/15/16 - 02/19/16 02/22/16 02/22/16 02/22/16 03/23/1602/22/16 - 02/26/16 2/29/2016 02/29/16 02/29/16

02/29/16 - 03/04/16 03/07/16 03/07/16

03/07/16 - 03/11/16 03/21/16 06/21/16

03/21/16 - 03/25/16 03/28/16 03/28/16 04/27/1603/28/16 - 04/01/16 04/04/16 04/04/16 04/04/16





34





PAY ONLY THAN 12:00PM04/04/16 - 04/08/16 04/11/16 04/11/16

04/11/16 - 04/15/16 04/18/16 04/18/16

04/18/16 - 04/22/16 04/25/16 04/25/16 05/25/1604/25/16 - 04/29/16 05/02/16 05/02/16 05/02/16

05/02/16 - 05/06/16 05/09/16 05/09/16

05/09/16 - 05/13/16 05/16/16 05/16/16

05/16/16 - 05/20/16 05/23/16 05/23/16 06/22/1605/23/16 - 05/27/16 05/31/16 05/31/16 05/31/16

05/30/16 - 06/03/16 06/06/16 06/06/16

06/06/16 - 06/10/16 06/13/16 06/13/16

06/13/16 - 06/17/16 06/20/16 06/20/16 07/27/1606/20/16 - 06/24/16 06/27/16 06/27/16 06/27/16





35





PAY ONLY THAN 12:00PM06/27/16 -07/01/16 07/11/16 07/11/16

07/04/16 - 07/08/16 07/11/16 07/11/16

07/11/16 - 07/15/16 07/18/16 07/18/16 08/24/1607/18/16 - 07/22/16 07/25/16 07/25/16 08/01/1607/25/16 - 07/29/16 08/01/16 08/01/16

08/01/16 - 08/05/16 08/08/16 08/08/16

08/08/16 - 08/12/16 08/15/16 08/15/16

08/15/16 - 08/19/16 08/22/16 08/22/16 08/29/16 09/28/1608/22/16 - 08/26/16 08/29/16 08/29/16

08/29/16 - 09/02/16 09/06/16 09/06/16

09/05/16 - 09/09/16 09/12/16 09/12/16

09/12/16 - 09/16/16 09/19/16 09/19/16

09/19/16 - 09/23/16 09/26/16 09/26/16 09/26/16 10/26/16





36

2015/2016 BIWEEKLY PAYROLL SCHEDULE LEAVE AND SUPPLEMENTAL ONLY

NOVATIME TIME REPORTING PERIOD TIME SHEETS/ REPORTS SHOULD PAY DATE DEDUCTIONS

FOR LEAVE AND SUPPLEMENTAL BE REVIEWED AND TO BE

SUPPLEMENTAL DUE DATES RELEASED NO LATER TAKENPAY ONLY THAN 12:00PM

07/04/15 - 07/10/15 07/13/15 07/13/15

07/11/15 - 07/17/15 07/20/15 07/20/15 07/31/15 NONE

07/18/15 - 07/24/15 07/27/15 07/27/15

07/25/15 - 07/31/15 08/03/15 08/03/15 08/14/15 GROUP A

08/01/15 - 08/07/15 08/10/15 08/10/15

08/08/15 - 08/14/15 08/17/15 08/17/15 08/28/15 GROUP B

08/15/15 - 08/21/15 08/24/15 08/24/15

08/22/15 - 08/28/15 08/31/15 08/31/15 09/11/15 GROUP A

08/29/15 - 09/04/15 09/08/15 09/08/15

09/05/15 - 09/11/15 09/14/15 09/14/15 09/25/15 GROUP B

09/12/15 - 09/18/15 09/21/15 09/21/15

09/19/15 - 09/25/15 09/28/15 09/28/15 10/09/15 GROUP A





37


NOVATIME TIME REPORTING PERIOD TIME SHEETS/ REPORTS SHOULD PAY DATE DEDUCTIONS


SUPPLEMENTAL DUE DATES RELEASED NO LATER TAKENPAY ONLY THAN 12:00PM

09/26/15 - 10/02/15 10/05/15 10/05/15

10/03/15 - 10/09/15 10/12/15 10/12/15 10/23/15 GROUP B

10/10/15 - 10/16/15 10/19/15 10/19/15

10/17/15 - 10/23/15 10/26/15 10/26/15 11/06/15 GROUP A

10/24/15 - 10/30/15 11/02/15 11/02/15

10/31/15 - 11/06/15 11/09/15 11/09/15 11/20/15 GROUP B

11/07/15 - 11/13/15 11/16/15 11/16/15 12/04/15 GROUP A

11/14/15 - 11/20/15 11/30/15 11/30/15

11/21/15 - 11/27/15 11/30/15 11/30/15 12/18/15 GROUP B

11/28/15 - 12/04/15 12/07/15 12/07/15 12/31/2015** NONE





**NOTE THE JANUARY 1, 2016 PAY DATE HAS BEEN MOVED TO DECEMBER 31, 2015 DUE TO BANK HOLIDAY.**

38


NOVATIME TIME

REPORTING PERIOD TIME SHEETS/ REPORTS SHOULD PAY DATE DEDUCTIONS


SUPPLEMENTAL DUE DATES RELEASED NO LATER TAKEN

PAY ONLY THAN 12:00PM

12/05/15 - 12/11/15 12/14/15 12/14/15

12/12/15 - 12/18/15 01/04/16 01/04/16 01/15/16 GROUP A

12/19/15 - 12/25/15 01/04/16 01/04/16

12/26/15 - 01/01/16 01/04/16 01/04/16

01/02/16 - 01/08/16 01/11/16 01/11/16

01/09/16 - 01/15/16 01/19/16 01/19/16 01/29/16 GROUP B

01/16/16 - 01/22/16 01/25/16 01/25/16

01/23/16 - 01/29/16 02/01/16 02/01/15 02/12/16 GROUP A

01/30/16 - 02/05/16 02/08/16 02/08/16

02/06/16 - 02/12/16 02/16/16 02/16/16 02/26/16 GROUP B

02/13/16 - 02/19/16 02/22/16 02/22/16 GROUP A

02/20/16 - 02/26/16 02/29/16 02/29/16 03/11/16





39


NOVATIME TIME





02/27/16 - 03/04/16 03/07/16 03/07/16 03/24/16 GROUP B

03/05/16 - 03/11/16 03/21/16 03/21/16

03/12/16 - 03/18/16 03/21/16 03/21/16 04/08/16 GROUP A

03/19/16 - 03/25/16 03/28/16 03/28/16

03/26/16 - 04/01/16 04/04/16 04/04/16

04/02/16 - 04/08/16 04/11/16 04/11/16 04/21/16 GROUP B

04/09/16 - 04/15/16 04/18/16 04/18/16

04/16/16 - 04/22/16 04/25/16 04/25/16 05/06/16 GROUP A

04/23/16 - 04/29/16 05/02/16 05/02/16

04/30/16 - 05/06/16 05/09/16 05/09/16 05/20/16 GROUP B

05/07/16 - 05/13/16 05/16/16 05/16/16

05/14/16 - 05/20/16 05/23/16 05/23/16 06/03/16 GROUP A





40


NOVATIME TIME





05/21/16 - 05/27/16 05/31/16 05/31/16

05/28/16 - 06/03/16 06/06/16 06/06/16 06/17/16 GROUP B

6/04/2016 - 06/10/16 06/13/16 06/13/16

6/11/2016 - 06/17/16 06/20/16 06/20/16 07/01/16 GROUP A

06/18/16 - 06/24/16 06/27/16 06/27/16 07/15/16 GROUP B

06/25/16 - 07/01/16 07/11/16 07/11/16

07/02/16 - 07/08/16 07/11/16 07/11/16

07/09/16 - 07/15/16 07/18/16 07/18/16 07/29/16 NONE

07/16/16 - 07/22/16 07/25/16 07/25/16

07/23/16 - 07/29/16 08/01/16 08/01/16 08/12/16 GROUP A

07/30/16 - 08/05/16 08/08/16 08/08/16

08/06/16 - 08/12/16 08/15/16 08/15/16 08/26/16 GROUP B





41


NOVATIME TIME





08/13/16 - 08/19/16 08/22/16 08/22/16

08/20/16 - 08/26/16 08/29/16 08/29/16 09/09/16 GROUP A

08/27/16 - 09/02/16 09/06/16 09/06/16

09/03/16 - 09/09/16 09/12/16 09/12/16 09/23/16 GROUP B

09/10/16 - 09/16/16 09/19/16 09/19/16

09/17/16 - 09/23/16 09/26/16 09/26/16 10/07/16 GROUP A

09/24/16 - 09/30/16 10/03/16 10/03/16

10/01/16 - 10/07/16 10/10/16 10/10/16 10/21/16 GROUP B





GROUP A GROUP BANNUITIES HEALTH INSURANCE

TRS SPECIAL SVC BUY BACK DENTAL

ORGANIZATION DUES VISION

UNION DUES/CREDIT UNIONS LIFE INSURANCE

INCOME REPLACEMENT UNITED WAY/ SAISD FOUNDATION

42

PAYROLL REPORTING SCHEDULE

2015-2016

WEEKLY PAYROLL

WEEKLY PAYROLL REPORT PERIOD REPORT DUE PAY DATE

DATE

07-20-15 THRU 07-24-15 07-27-15

07-27-15 THRU 07-31-15 08-03-15 08-14-15

08-03-15 THRU 08-07-15 08-10-15

08-10-15 THRU 08-14-15 08-17-15 08-28-15

08-17-15 THRU 08-21-15 08-24-15

08-24-15 THRU 08-28-15 WALK-IN 08-31-15 09-11-15

DUE BY 10:00 AM (5 days)

08-31-15 THRU 09-04-15 09-08-15 09-25-15

09-07-15 THRU 09-11-15 09-14-15 (9 days)

09-14-15 THRU 09-18-15 09-21-15 10-09-15

09-21-15 THRU 09-25-15 09-28-15 (10 days)

09-28-15 THRU 10-02-15 10-05-15 10-23-15

10-05-15 THRU 10-09-15 10-12-15 (10 days)

10-12-15 THRU 10-16-15 10-19-15 11-06-15

10-19-15 THRU 10-23-15 10-26-15 (10 days)

10-26-15 THRU 10-30-15 11-02-15 11-20-15

11-02-15 THRU 11-06-15 11-09-15 (10 days)

11-09-15 THRU 11-13-15 WALK-IN 11-16-15 12-04-15


REMINDER: HOLIDAY AND SPECIAL RUN WEEKS REQUIRE YOUR PAYROLL TO BE WALKED INTO THE PAYROLL

OFFICE. PLEASE BE SURE TO MAKE NOTE OF THOSE DATES. DATES ARE LISTED IN RED.

PAYROLL SCHEDULES MAY AT TIMES BE UPDATED TO REFLECT UNEXPECTED CHANGES DURING THE

SCHOOL YEAR. PLEASE CHECK THE ONLINE PAYROLL MANUAL PERIODICALLY FOR REVISED/UPDATED

PAYROLL SCHEDULES.

43


2015-2016

WEEKLY PAYROLL


DATE

11-16-15 THRU 11-20-15 WALK-IN 11-30-15 12-18-15 DUE BY 10:00 AM (5 days)

11-30-15 THRU 12-04-15 WALK-IN 12-07-15 12-31-15 DUE BY 10:00 AM (5 days)

12-07-15 THRU 12-11-15 WALK-IN 12-14-15

DUE BY 10:00 AM 01-15-16

12-14-15 THRU 12-18-15 WALK-IN 01-04-16 (10 days) DUE BY 10:00 AM

01-04-16 THRU 01-08-16 01-11-16

01-11-16 THRU 01-15-16 WALK-IN 01-19-16 01-29-16


01-18-16 THRU 01-22-16 01-25-16 02-12-16

01-25-16 THRU 01-29-16 02-01-16 (9 days)

02-01-16 THRU 02-05-16 02-08-16

02-08-16 THRU 02-12-16 WALK-IN 02-16-16 02-26-16


02-15-16 THRU 02-19-16 WALK-IN 02-22-15 03-11-16

02-22-16 THRU 02-26-16 DUE BY 10:00 AM 02-29-16 (9 days)

02-29-16 THRU 03-04-16 WALK-IN 03-07-16 03-24-16


03-07-16 THRU 03-11-16 03-21-16

WALK-IN 04-08-16

03-21-16 THRU 03-25-16 DUE BY 10:00 AM 03-28-16 (9 days)


OFFICE. PLEASE BE SURE TO MAKE NOTE OF THOSE DATES. DATES ARE LISTED IN RED.

PAYROLL SCHEDULES MAY AT TIMES BE UPDATED TO REFLECT UNEXPECTED CHANGES DURING THE SCHOOL YEAR. PLEASE CHECK THE ONLINE PAYROLL MANUAL PERIODICALLY FOR REVISED/UPDATED PAYROLL SCHEDULES.

44


2015-2016

WEEKLY PAYROLL


DATE

03-28-16 THRU 04-01-16 04-04-16

04-04-16 THRU 04-08-16 WALK-IN 04-11-16 04-21-16


04-11-16 THRU 04-15-16 WALK-IN 04-18-16

DUE BY 10:00 AM 05-06-16

04-18-16 THRU 04-22-16 04-25-16 (9 days)

04-25-16 THRU 04-29-16 05-02-16 05-20-16

05-02-16 THRU 05-06-16 05-09-16 (10 days)

05-09-16 THRU 05-13-16 05-16-16

05-16-16 THRU 05-20-16 WALK-IN 05-23-16 06-03-16


05-23-16 THRU 05-27-16 WALK-IN 05-31-16

DUE BY 10:00 AM 06-17-16

05-30-16 THRU 06-03-16 WALK-IN 06-06-16 (8 days) DUE BY 10:00 AM

06-06-16 THRU 06-10-16 06-13-16 07-01-16

06-13-16 THRU 06-17-16 06-20-16

06-20-16 THRU 06-24-16 WALK-IN

DUE BY 10:00AM 06-27-16 07-15-16

06-27-16 THRU 07-01-16 07-11-16

07-11-16 THRU 07-15-16 07-18-16 07-29-16


OFFICE. PLEASE BE SURE TO MAKE NOTE OF THOSE DATES. DATES ARE LISTED IN RED. PAYROLL SCHEDULES MAY AT TIMES BE UPDATED TO REFLECT UNEXPECTED CHANGES DURING THE SCHOOL YEAR. PLEASE CHECK THE ONLINE PAYROLL MANUAL PERIODICALLY FOR REVISED/UPDATED PAYROLL SCHEDULES.

45


2015-2016

WEEKLY PAYROLL


DATE

07-18-16 THRU 07-22-16 07-25-16

07-25-16 THRU 07-29-16 08-01-16 08-12-16

08-01-16 THRU 08-05-16 08-08-16

08-08-16 THRU 08-12-16 08-15-16 08-26-16

08-15-16 THRU 08-19-16 08-22-16

08-22-16 THRU 08-26-16 WALK-IN 08-29-16 09-09-16

DUE BY 10:00 AM

08-29-16 THRU 09-02-16 09-06-16 09-23-16

09-05-16 THRU 09-09-16 09-12-16

09-12-16 THRU 09-16-16 09-19-16 10-07-16

09-19-16 THRU 09-23-16 09-26-16

09-26-16 THRU 09-30-16 10-03-16 10-21-16

10-03-16 THRU 10-07-16 10-10-16

REMINDER: HOLIDAY AND SPECIAL RUN WEEKS REQUIRE YOUR PAYROLL TO BE WALKED INTO THE PAYROLL OFFICE. PLEASE BE SURE TO MAKE NOTE OF THOSE DATES. DATES ARE LISTED IN RED. PAYROLL SCHEDULES MAY AT TIMES BE UPDATED TO REFLECT UNEXPECTED CHANGES DURING THE SCHOOL YEAR. PLEASE CHECK THE ONLINE PAYROLL MANUAL PERIODICALLY FOR REVISED/UPDATED PAYROLL SCHEDULES.

46

TABLE FOR RECORDING ABSENCES LESS THAN

ONE DAY

EIGHT HOUR EMPLOYEE

SEVEN AND ONE HALF HOUR

EMPLOYEE

HOURS/ABSENT MINUTES

TIME ABSENT (IN TENTHS)

HOURS ABSENTMINUTES

TIME ABSENT (IN TENTHS)

0:01 to 0:48

.1

0:01 to 0:45

.1

0:49 to 1:36

.2

0:46 to 1:30

.2

1:37 to 2:24

.3

1:31 to 2:15

.3

2:25 to 3:12

.4

2:16 to 3:00

.4

3:13 to 4:00

.5 (½)

3:01 to 3:45

.5 (½ day)

4:01 to 4:48

.6

3:46 to 4:30

.6

4:49 to 5:36

.7

4:31 to 5:15

.7

5:37 to 6:24

.8

5:16 to 6:00

.8

6:25 to 7:12

.9

6:01 to 6:45

.9

7:13 to 8:00

1.0 (1 day)

6:46 to 7:30

1.0 (1 day)

47

SAN ANTONIO INDEPENDENT SCHOOL DISTRICT NOVAtime Conversion Chart (Minutes to Decimal Hours)

“NOVATime users ONLY”

Minutes Decimal Hours



1 .02 21 .35 41 .68 2 .03 22 .37 42 .70 3 .05 23 .38 43 .72 4 .07 24 .40 44 .73 5 .08 25 .42 45 .75 6 .10 26 .43 46 .77 7 .12 27 .45 47 .78 8 .13 28 .47 48 .80 9 .15 29 .48 49 .82 10 .17 30 .50 50 .83 11 .18 31 .52 51 .85 12 .20 32 .53 52 .87 13 .22 33 .55 53 .88 14 .23 34 .57 54 .90 15 .25 35 .58 55 .92 16 .27 36 .60 56 .93 17 .28 37 .62 57 .95 18 .30 38 .63 58 .97 19 .32 39 .65 59 .98 20 .33 40 .67 60 1.0

48


COMPUTATION OF ACCUMULATED LEAVE

FOR FULL TIME 8 HOUR DAY EQUIVALENT EMPLOYEES

DAYS WORKED

LOCAL LEAVE IN DAYS

LEAVE IN HOURS (BASED ON 8 HOUR DAY)

STATE LEAVE IN DAYS

LEAVE IN HOURS (BASED ON 8 HOUR DAY)

0 – 17 .0 .0 .0 .0 18 – 35 .5 4 .5 4 36 – 53 1.0 8 1.0 8 54 – 71 1.5 12 1.5 12 72 – 89 2.0 16 2.0 16

90 – 107 2.5 20 2.5 20 108 - 125 3.0 24 3.0 24 126 - 143 3.5 28 3.5 28 144 - 161 4.0 32 4.0 32 162 - 179 4.5 36 4.5 36 180 - 194 5.0 40 5.0 40

MONTHLY ELEVEN (11) MONTH EMPLOYEE

195 – 216 5.5 44 5.0 40 217 – 220 6.0 48 5.0 40

MONTHLY TWELVE (12) MONTH EMPLOYEE

221 – 226 6.5 52 5.0 40 227 – 230 7.0 56 5.0 40

BI-WEEKLY TWELVE (12) MONTH EMPLOYEE

195 – 208 5.5 44 5.0 40 209 – 223 6.0 48 5.0 40 224 – 236 6.5 52 5.0 40

237 – 240+ 7.0 56 5.0 40

49

STATE AND LOCAL SICK LEAVE FLOW CHART

ABSENCE CODE

LOCAL SICK

LEAVE

PRIOR STATE

SICK LEAVE

CURRENT

STATE PERSONAL LEAVE

NON-DUTY DAYS

ABSENT DEDUCT

SCHOOL BUSINESS

1

X

X

X

X

X

5

X

6

X

X

7

X

8

X

X

X

State Personal Leave – For specific information regarding use of State Personal Leave refer to Board Policy – DEC LOCAL 1 = Sick Leave (PI, FI, DIF, FE) 6 = Non-Duty Days 8 = Excused Personal Business 5 = Automatic Absence Deduction 7 = School Business/Jury Duty/Comp time

50

FOOD SERVICE CALCULATION OF HOURS WORKED

Time of Arrival

Time of Departure

6:00 AM

6:15 AM

6:30 AM

6:45 AM

7:00 AM

7:15 AM

7:30 AM

7:45 AM

8:00 AM

12:00 noon 5.5

5.3 5.0 4.8 4.5

4.3 4.0 3.8 3.5

12:15 PM 5.8

5.5 5.3 5.0 4.8

4.5 4.3 4.0 3.8

12:30 PM 6.0

5.8 5.5 5.3 5.0

4.8 4.5 4.3 4.0

12:45 PM 6.3

6.0 5.8 5.5 5.3

5.0 4.8 4.5 4.3

1:00 PM 6.5

6.3 6.0 5.8 5.5

5.3 5.0 4.8 4.5

1:15 PM 6.8

6.5 6.3 6.0 5.8

5.5 5.3 5.0 4.8

1:30 PM 7.0

6.8 6.5 6.3 6.0

5.8 5.5 5.3 5.0

1:45 PM 7.3

7.0 6.8 6.5 6.3

6.0 5.8 5.5 5.3

2:00 PM 7.5

7.3 7.0 6.8 6.5

6.3 6.0 5.8 5.5

2:15 PM 7.8

7.5 7.3 7.0 6.8

6.5 6.3 6.0 5.8

2:30 PM 8.0

7.8 7.5 7.3 7.0

6.8 6.5 6.3 6.0

51

Week Ending:

Prepared by/Title:

Phone # & Direct Phone Ext.:

REPORT OF ABSENCES. Please use separate line(s) if employee reports more than one absence type.

CERTIFIED PERSONNEL

Last Last First

01 5

08 0.5

Type# Total Dates Absent Employee's Signature

PR 2(Revised 7/15) Date Print Name

Payroll / #742

School or Department Name / #:

Dates

Absent

002-22-2222

LOA 111-11-111-11-555-6-000.000

1= Sick Leave (PI, FI, DIF, FE)

Employee ID #

7 = School Business/Jury Duty/Comp. Time/ Assault/Military Leave/Districtwide Campus Planning

Name Budget Codes to Charge

SubstitutesEmployee's Signature

Total

Absent

Days

Type#

First

Name

8 = State Personal Days5 = Automatic Absence Deduction

PLEASE ATTACH DOCTOR'S CERTIFICATION IF PERSONAL ILLNESS OR ILLNESS IN FAMILY ABSENCE IS 5 DAYS OR MORE

Certified Correct and Approving:

Principal/Department Head/Assistant Superintendent

6 = Non-Duty Work Days

WEEKLY PAYROLL REPORT


Description Emp ID# Last First Budget Code(s) Total Sub DaysLast First

NON-CERTIFIED PERSONNEL SUBSTITUTES

SUBSTITUTES

Description

001-11-1111

Total Sub Days

(in whole day

increments)

CERTIFIED PERSONNEL

Emp ID #sEmployee ID#

53

12 / 31 / 15

MM DD YR

Monthly or Bi-Weekly From: 11 / 28 / 15 To: 12 / 04 / 15

MM DD YR MM DD YR

O.T.

Y/NFund

Sub.

Obj.X

n 111 11 0

y 000 00 0

n 000 00 0

n

y

n

y

y 000 00 0

Print Name - REQUIREDREQUIRED

Date Print Name

SIGNATURE REQUIRED

Principal/Department Head/ Assistant Superintendent

000 6 000 000

Description of Work Performed: Part time Counselor's Clerk

Description of Work Performed:

555-55-5559 7/4/2015 1 $1.00 $1.50 00 0000

1 $10.00 $15.00



1 $10.00 $10.00

1 $1.00 $1.50



1 $5.00 $5.00

00 0000 000 6 000 000555-55-5557 2 $1.00 $2.00

000 6 000 000



555-55-5556 2Last, First, M.I. 7/4/2015 1 $10.00 $15.00 00 0000

11 1111 009 6 000 00555-55-5555 Last, First, M.I. 7/4/2015 8 $10.00 $80.00


REPORT OF SUPPLEMENTAL PAY

Scheduled Pay Date:

Payroll Type Payroll / #742

Prepared By/Title: August Jones, Payroll Clerk

Funct. CIS Org. FYProj.

Detail

Proj.

Detail

Phone# & Phone Ext.: 210/555-5555 ext. 55555

Employee ID

number

Employees Name

(Last, First, M.I.)

Date(s)

Work Performed

No. of

units

$ Rate

Per hr.

Total $

Amount

School or Department Name/ #:

54

REQUEST FOR CHANGE IN EMPLOYEE ABSENCE REPORT

Date: _______________________________

To: __________________________________________________ Deputy/Assoc./Asst. Superintendent

From: ________________________________________________ Principal/Department Head

A. Leave change requested for:

Employee ID#: ______________________________________ Campus #: _________________

Employee Name: _______________________________________________________________________

B. Leave Change Request:

(NOTE: Request must be made within 60 days of the date of absence to be considered.)

Originally reported leave as: Request change leave to:

Date: ________________ Type: ______ Leave amt.:________ Date: ________________ Type: ______ Leave amt.:_______




*Absence deduct? Yes __________ No __________ If yes, date of pay check: ____________________________

REMARKS:___________________________________________________________________________________________________________

________________________________________________________________________________________________________________________

C. Employee and Principal/Department Head Signature

______________________________________ ________________ _______________________________________ ________________

Employee Signature Date Principal/Dept. Head Signature Date

D. Signature/Sr. Executive Director/Assoc./Asst. Supt.

Request is: Approved: ____________ Not Approved: ____________

______________________________________________________________ _______________________

Signature/Sr. Executive Director/Assoc./Asst. Supt. Date

E. Payroll Use Only Processed by/Date: _______________________________________________________

*Verification of Absence Deduct/Refund Information

Absence deduct amount: $_____________________ Date of pay check: __________________________

Absence deduct refund: $______________________ Refund check date: _________________________

Distribution of Copies: Original to appropriate Senior Executive Director/Assoc./Asst. Superintendent for approval and

transmittal to Payroll Department. Revised 11/2014

55

ORGANIZATIONAL MEMBERSHIP DROP FORM

I wish to drop my payroll deduction for dues to: Name of organization Signature Employee ID Number Date

School/Worksite

Return this form to the School District's Payroll office.

56

PR-7 (REV. 07/15)


DIRECT DEPOSIT OF PAYROLL CHECKS

Employee’s Name __________________________________________________________________________________________ LAST NAME (PLEASE PRINT) FIRST NAME INITIAL

Employee ID # _________________________________ or SSN ____________________________________

Phone # ____________________ School Name ___________________________________ LOC. #________________

Please allow 30-60 days for authorizations to be processed.

I. PAYROLL TYPE:

_____ Monthly _____ Bi-Weekly

A II. AUTHORIZATION FOR DIRECT DEPOSIT: T

T I, hereby authorize the San Antonio Independent School District to deposit my payroll check in the following

A

C institution __________________________________________________________________________________

H Name of Financial Institution

C __________________________________________ or ________________________________________

H Checking Account # Savings Account #

E

C as is evidenced by my attached “VOIDED CHECK”. (DEPOSIT SLIP IS NOT ACCEPTABLE)

K * Employee’s name must appear on the voided check.

III. AUTHORIZATION TO CANCEL DIRECT DEPOSIT:

EFFECTIVE _____________________________________

If left blank, cancellation will be immediate.

________________________________________ _____________________________________ Name of Financial Institution to Cancel Bank Account # to Cancel

(Cancellation requests must be submitted 8 working days prior to the scheduled pay date to avoid a $25 fee)

IV. __________________________________________________ ______________________________

EMPLOYEE SIGNATURE REQUIRED DATE

IMPORTANT: - Employee signature required as verification of completion of any one or more sections of this form.

- Eligibility Requirements and General Information are on reverse side.

57

PR-7 (REV. 07/15)

*** Upon resignation or retirement, your final payroll check will not be direct deposited to your

bank account; instead a negotiable payroll check will be sent through the U.S. Mail to the address on

file, unless specific arrangements are made.

Eligibility Requirements & General Information

Direct deposit of payroll checks is available to all employees.

Employee’s name must appear on the voided check.

Deposit slips are not acceptable.

The effective date for direct deposit authorizations is 30-60 days.

Employees who use this service will receive a check stub which will indicate gross salary, deductions and net pay.

Employee signature is required for processing of this form.

58

REQUEST FOR MANUAL CHECK

I. Type of Check being requested Student Activity Payroll Check General Disbursing (vendor check, travel advance etc.)

II. Request that check be ready on No. checks requested MM DD YY

III. Indicate reason for check request. One form per type of check (eg. General Disbursing vs payroll Check) is required.

Other reason (be specific) Comments: Budget Code Number $25.00 Charge ( must be local supply fund) APPROVALS & ROUTING A) Requestor: Date prepared: Principal/Dept Head Campus No

Requestor Contact Phone # B) Sr. Executive Director /Sr. Area Executive Director: Date:

Recommend Approval Yes No

C) Reviewed by: Financial Services Date

Approved Yes / No To be ready for DATE RECEIVED MM DD YY

Routing Requestor: . Sr. Executive Director /Sr. Area Executive Director Financial Services

PAYROLL ACCOUNTS PAYABLE/STUDENT ACTIVITY Did not submit days/hrs timely Request for travel not submitted timely Reported days/hrs. Incorrectly Request for reimbursement not submitted timely Did not report days/hrs Request for Vendor payment not submitted timely Reported wrong employee Absence reported incorrectly creating an absence deduction

59

“Request for Manual Check”

Instructions for Completion

General Information: All requests for a manually prepared check must be submitted on this form. Forms that are incomplete and/or do not have the proper authorization will be returned. The return of the document(s) will delay the review and or approval/disapproval of the request.

a. Department Head, Principal and/or a designated administrator (Asst. Principal, V-Principal, etc...) must sign the form. Other signatures are not permissible.

b. All requests must receive an approval recommendation from a Executive Director, Senior Executive Director, to be considered for approval by Financial Services.

All requests must be accompanied by required documents with necessary supporting documentation. Review for approval will be delayed if the required information is not provided. For example:

a. A Travel Advance Request is not accompanied by an approved and completed Trip Authorization form and other required documents.

b. Supplemental pay is requested and a completed Supplemental Pay Form (PR-5) is not provided.

c. Request for a substitute teacher to be paid is received and a Weekly Payroll Report is not received.

d. Sufficient funds are not available in an approved budget, or an approved budget has not been established. Budget amendments should not accompany a manual check request. Budget amendments must be initiated, approved, and processed prior to a request for a manual check being initiated.

Routing of Request: All requests must be originated:

a. by the campus/dept. where the employee has been misreported. b. by Principal/Dept. Head or approved designee (Asst. Principal, V-Principal). c. and forwarded to the appropriate Senior Executive Director/Executive Director

Financial Services Asst. /Assoc. Superintendent for approval/disapproval recommendation.

d. and forwarded by the appropriate Senior Executive Area Director/Senior Executive Director Financial Services to the Financial Svcs. Dept.

Notification of Approval/Disapproval

All campus/dept. heads will be notified of final disposition of the request within two (2) working days of receipt of the request by Financial Svcs.

Form available on Website: This form may be duplicated and is available on the SAISD Website at www.saisd.net under Financial Services.

60

EMPLOYEE ACCESS INSTRUCTIONS AND INFORMATION

WEBLINK: https://10.10.200.252:3068/WEA_DIST_SELECT?distid=015907

The WEBLINK can also be found by going to the SAISD Home page under Departments;

Financial Services; Web Sites- Employee Access (NOTE: Save this link as one of your favorite.)

INFORMATION

The Employee Access account is available to every SAISD employee.

This account is an online account, available 24/7.

Employee access account provides the following information:

Calendar Year to Date

Year to Date Earnings received

Year to Date Taxes Withheld

Year to Date Annuities deducted

Year to Date Deductions withheld

Value of Employer Provided Health Insurance

Deductions

Current Elected Deductions

Current Garnishments

Earnings

Check Stub by pay date, up to 18 pay periods.

Leave Balances

Leave as of last pay period

View dates for leave, processed and unprocessed,

by entering range of dates at bottom of leave screen.

Refer to payroll manual for leave processing dates.

Please allow at least 2 weeks to view most current leave taken.

W-2

Prior year W-2’s available

Drop down window if employee received multiple W-2’s for same Calendar year.

PRINT NOTE: Print form landscape

Revised 11/2014

61

https://10.10.200.252:3068/WEA_DIST_SELECT?distid=015907

INSTRUCTIONS

WEBLINK: https://10.10.200.252:3068/WEA_DIST_SELECT?distid=015907

The WEBLINK can also be found by going to the SAISD Home page under Departments;

Financial Services; Web Sites- Employee Access (NOTE: Save this link as one of your favorite.)

New user set up: Click on ‘New User’

Fill in the blocks:

Once complete, the system will ‘Find’ you and take you to the next page. Complete the necessary information to

create your ‘User ID and password’. Return to login screen.

Log in with the User ID and password you selected.

Your online “Employee Access” account is now established.

As with any other online account, keep your login information confidential. Revised 11/2014

62

https://10.10.200.252:3068/WEA_DIST_SELECT?distid=015907

Supervisor’s Signature: _______________________________ Date: _______________________ Form C47-A

When you have missed a punch or need to report an exception/absence on your timecard please fill out a

Missed Punch / Absence Form. This form will notify your supervisor of the necessary correction.

Instructions:

Please fill in your Name, Employee ID, Campus/Department

Name: _________________________________________ Badge #: __________________________

Employee ID #: _____________________________ Campus/Department: _______________________

Employee Signature: _____________________________Today’s Date: ____________________

*************************************************************************************

Absence

Saturday Sunday Monday Tuesday Wednesday Thursday Friday

Date:

Hours of

leave taken:

Type of

Leave used:

Attendance Codes: Other: ____________________________________

1. Personal Illness (PI, FI, DIF, FE)

3. School Business

6. Non-duty

8. State Personal Leave

9. State Prior Leave

*************************************************************************************

Missed punch

Date: Date of missed punch

Time In/Time Out: Indicate what time the punch should have occurred

Check Reason: Check reason or other if reason is not listed

Explanation: Detail reason (required if other is checked)

Missed Punch Check Reason

Date Time In Time Out Missed

Punch

Lost

Badge

Double

Punch

Field

Trip Other

Explanation: ___________________________________________________________________


Missed Punch / Absence Form

63

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