Sai Seva Sadan

Annual Update 2011-20127/18/2012

Mission

• Sai Seva Sadan is a nonprofit organization with the mission to provide services to persons with emotional, psychological, developmental and educational, disabilities.

History• Founder: Mr. Bhasker• Mr. Bhasker worked in the AP Govt (now retired) as Director of

Industries, and had been successful in implementing some social welfare activities in the scope of his position.

• Motivated by conversations with his daughter in law in 2006, a psychiatrist who was working as a medical director of long-term residential care facility of Devereux (http://www.devereux.org), a non-profit organization focused on helping developmentally challenged children and adults

• Based on this, Mr. Bhasker started an organization in India to help children/adolescents with mild to moderate learning disabilities living in rural areas.

• First reviewed and funded by Asha in 2008

Location

• Hyderabad, India • In a commercial area

near a large Govt. hospital

• Their students come from rural areas to this residential school

• They rent the top two floors of a building

Organization Structure• Staff/Paid Positions

– Residential and Logistical Full Time• Warden/Coordinator - 1• Foster care father - 1• Office assistant/Accountant – 1 (TBH)• Cook - 1• Helpers - 2• Watchman -1

– Residential and Logistical Part Time• Psychiatric Doctor (Daily visit) - 1

– Educational Full Time• Special Education teachers – 3 (8:1 student/teacher ratio)• Speech Therapist – 1 (rotates among all 25 students in batches)

– Educational Part Time• Vocational Teacher • Drawing Teacher• Tabala Master• Yoga Teacher

• Mr. Bhasker oversees the organization as Chairman/Managing Trustee; is not paid by the organization

Activities• Primary goal is to allow the individuals to grow and function in

society with dignity and when possible, teach them vocational skills needed for an income

• Residential school provided free of charge to ~25 students– Rehabilitation and education

• Physiotherapy and rehabilitation (in house or remote as needed)• Speech therapy• Basic skills and education tailored to the individual student• Extra-curricular activities• Vocational training

– Boarding and medical care• Three square meals and other daily needs• Medical care as needed including a daily visit by a local doctor and trained

psychiatrist

General Partner Updates

• Successes– 35 children over the last 4 years. 16 were released to their

parents after 1-3 yrs in the school– Marked improvement in children’s ability to function

independently– Improvements in speech and mental state– Vocational training is moderately successful– Extra curricular activities have resulted in children participating in

national level painting competitions in their category– Positive media coverage– Growth of awareness amongst rural districts where they look for

children– Finally have the FCRA approval

General Partner Updates• Challenges

– FCRA approval process was extremely frustrating• New rules only grant 5 year approval• Penalty imposed for exchange rate benefit in 2008. Paying it was the only way to move

forward

– Expenses are a challenge• Building rent is expensive• Very high costs of teachers and staff commensurate with care required of special ed

children• As a result of the above two items, per child cost is expensive (~INR 4800/pm in 2011-

2012, ~INR 6700 in 2012-2013)• Mitigate expenses by expanding to include a day care center• Raise funds over time for a building and pursue NGO land grant

– Income is very Asha centric• Need to grow both local and foreign donors outside Asha

– Continuity plan needs improvement

Site Visit Report

• 2012 Site visit report is pending; Expected by end of the month

• 12/2010 is last site visit – By Vamshi

Finances - Expenses

• 2010 – INR 11,39,463; 2012-2013 – INR 18,12,000• 59% increase

Salaries; 382140; 34%

Rent ; 390000; 34%

Food ; 149760; 13%

Other ; 84082;

7%

Penal-ties;

100000; 9%

Depreciation; 33479; 3%

2011-2012 Expenses (Actual)

Salaries; 1098000; 59%Rent ; 396000; 21%

Food ; 270000; 15%

Other ; 86000; 5%

2012-2013 Expenses (Projected)

Finances – Expense Increase

• 2010-2011 and 2011-2012 were very lean years– No FCRA approval = No Asha funds disbursed for 2011-2012

(2010-2011 funds were partially released on getting Govt exception in March 2011)

– A number of expenditures were cut to the bone to conserve funds including unpaid salaries, no increases, etc.

• Sarva Shiksha Abhiyan Govt program pays a minimum of 9000 p.m. to special ed teachers in AP – Sai Seva Sadan has to match this to hire teachers from 2012 onwards

• Offset partially by saved funds from 2008 and 2009 due to lower number of students – these funds are now exhausted

Finances - SalariesName

Monthly Salary 2011-12

Annual Salary 2011-12

Actual Salaries Paid 3/11-3/12*

Planned salary in 2012-13 % Increase

Warden 5500 66000 56750 7500 7.1Foster care father 3500 42000 39129 5000 0.0Teachers (3) <18000 (<6000) 216000 71184 27000 (9000) > 50Speech Therapist 5500 66000 13310 9000 > 50Office assistant/accountant NA 6000 NACook 4000 48000 33058 6000 50Helpers (2) 4000 (2000) 48000 27650 5000 (2500) 20Watchman NA 4000 NAPart Time:Doctor 10000 120000 80000 10000 0Drawing teacher 2000 24000 15000 2500 20Tabla teacher 2000 24000 14582 2500 20Yoga teacher 2500 30000 11762 3500 40Vocational teacher NA 3500 NATotal 57000 684000 362425 91500 61%

* Cuts, salary withheld, less part time, help etc. to save funds

Finances - Funding

• 2010-2011 – Rs 15,42,248 • 2011-2012 – Rs 3,10,018 - a drop of 80%• Income vs expenses:

– 2010: +1,03,940 – 2011: -8,29,445

Asha; 1123358; 73%

Other Donations; 385334; 25%

Interest income; 19019; 1% Sales; 12655; 1% Misc; 1882; 0%

2010-2011

Other Donations; 253351; 82%

Interest income; 26712; 9%

Sales; 17066; 6%Misc; 12889; 4%

2011-2012

Finances - SavingsCash Assets March 2012 Current

Indian Funds 3,65,741 ~80,000

Foreign funds 6,04,500 ~20,000Interest income 26,712

• Balance has dropped a lot since 3/31/12 since there have been no incoming funds

Audit Report

Asha, Seattle Involvement

• Our chapter’s support – Rs 14,61,000 per year recurring – Approved in 2008

• Actual funds disbursed– 2008-2009 – 15,06,556 (exchange rate benefit)

• $35,625 (6/08)

– 2009-2010 – 0– 2010-2011 – 11,23,358

• INR 8,45,392 (11/10) + $6300 (2/11)

– 2011-2012 - 0

Asks for Asha Seattle

• Vote: Approve 6% increase carried over from 2011– Special case ask since their funding ask delay was

due to FCRA issues

Asks for Asha Seattle

• Vote: Approve limited portion (INR 5,00,000) of 2011 budget for immediate disbursal to pay pending salaries and rent through June and all expenses (from June).

Asks for Asha Seattle

• Vote: Approve 2012 budget (include 4% increase)– Final approval and disbursal after site visit report

is complete

Questions?

Backup

FAQs

• Some FAQs at Asha, Seattle meetings.o How many rs are we spending per kid per year?o Does the amount being spent on infrastructure items

(building schools, repairing roofs, etc. ) look reasonable?

o Where exactly is the partner located? (especially for remote projects. Be ready to locate the project area on a map)

o What is the graduation rate of the school?o What is the student to teacher ratio in class rooms?o What is the girl to boy ratio in the school?o What are the line items in the budget?o Why is the partner asking for more funding for line item

N? (You will be asked this if there are changes in the budget line items)

o Community opinion of the project. o What went well, what didn’t go as expected, what can

be done differently.