Rotary Youth Exchange A-ZFor New Rotary YEO’s

Rick Istead D5360, Canada

Crash Course on What You Should Know About

Rotary Youth Exchange!

An overview of the program Some key success factors Resources available to help you

What I want to share with you today!

Program Overview

84%

2%

3%

12%

Fully certified

Outbound-only certified

Custom certified

Non-certified

Certification (Year 10 Snapshot)

Type of Exchange

Exchanges Reported

% of Total Exchanges

Long-term 6,087 69%Short-term 2,609 31%TOTAL 8,777 100%

Short Term; 31%

Long Term; 69%

2014 – 2015 Overall Program Participation

Two Exchange Programs1. Long Term 2. Short Term

Exchange to last entire school year Must attend school - typically due to visa requirements

Allows for total immersion in the culture Good possibility to become fluent in the language

On average hosted by 3 families Supported by the local Rotary club and the Rotary IB

counselor Student is expected to participate in Rotary functions

Long Term Exchange

Africa1% Oceania

5%Asia8%

Europe39%North

America28%

South America

20%

2014 – 2015 Long Term Exchanges by Geographical Region

CountryInbound

LT Exchang

esUnited States 1027Brazil 587Germany 538Mexico 481France 371Denmark 216Belgium 214Australia 206Taiwan 172Canada 160Other 2070

Total 6087

United States17%

Brazil10%

Germany9%

Mexico8%

France6%Denmark

4%Belgium

4%

Australia3%

Taiwan3%

Canada3%

Other Countries

34%

2014 – 2015 Long Term Exchanges by Country

Family to family One on One exchange with another student Hosted by exchange student’s family Normally three to four weeks in each country Usually during school vacations months: July-Aug or Dec-

Jan. Student does not have to attend school

Camps Mostly European Countries, Taiwan and USA/Canada Brings students together from several countries

Short Term Exchange

Asia6%

Europe69%

North America14%

South America7%

Africa3%

Oceania1%

2014 – 2015 Short Term Exchanges by Geographical Region

CountryInbound

ST Exchang

esGermany 372United States 268Turkey 180Spain 156France 150South Africa 134Italy 133Finland 129Brazil 118Denmark 115Other 935

Total 2,690

Germany14% United

States10%

Turkey7%

Spain6%

France6%

South Africa5%Italy

5%

Finland5%

Brazil4%

Denmark4%

Other Countries

35%

2014 – 2015 Short Term Exchanges by Country

Key Success Factors

District Leadership Support

Meet with the DG at least annually Share program updates (issues & opportunities,

priorities) Invite DG to participate in YE program activities Encourage student participation in District activities

Key Success Factors

A Strong District Team

The Enabler’s Transparent structure Well defined roles and responsibilities Policies and procedures in place Teamwork and continuous improvement attitude Succession plan in place

Key Success Factors

Club Engagement

The Doer’s Dedicated and knowledgeable Rotarians Can-do attitude Sees the District Youth Exchange Committee as their

partners Knowledgeable and engaged Counsellors are critical

Key Success Factors

Good Relationship with your District Partners

Connect with and get to know your partners Pre-Convention Regional meetings (NAYEN, EEMA, ABIJ, etc.) Social media (Facebook) Skype, Email In-country visits

Build respect for and trust in your partners

Key Success Factors

District to District Exchange Agreements

Set expectations up front Arrival and departure dates Allowance, additional costs Travel and family visitation policies

Work together to address problems Student engagement, student/host family incompatibility Minimize early returns

Key Success Factors

Student Recruitment and Selection Process

Promote the program Reach out to schools and other youth

organizations Clubs interview students and parents and

select candidate(s) District interviews/evaluates/affirms student

selection

Key Success Factors

Student Orientation

Preparation Language, culture shock, cultural norms,

engagement Set expectations

Ambassadors “BE” students

Key Success Factors

Finding Good Host Families

A worldwide challenge Parents who understand their roles and

responsibilities Parents who are willing and able to host a student

Key Success Factors

Training

Develop/deliver training programs for; District YE Committee Club YE Committee

Counselor Host Family

Youth Protection District, Club, Youth Exchange Students

Key Success Factors

Stay Connected

Upon successful completion of their exchange Re-entry debrief Testimonials Club and District presentations Exchange student orientation/mentoring Rotex/Rotaract/Rotary Alumni

Key Success Factors

Measurement

“Nothing improves that doesn’t get measured”Orientation feedback surveysEvent surveysPost exchange survey

Key Success Factors

Q9 Value to the student Q10 Club Support Q13-16 All Host Families Q17 School Experience Q18 Student, Natural Parents, Sponsoring District

-40%

-20%

0%

20%

40%

60%

80%

100%

34%

-28%

33%

-10%

33%

75%

42%

66%

41%

61%

98%

78%88%

78%87%

low Global high

Global Results from 2600 Surveys

Hosted by 363 Districts in 50 Countries

Sponsored by 380 Districts in 51 Countries

Note: this data was collected in 2012-2016, but covers exchanges reported from 2000 to 2016

Club Support Host Families School Experience0%10%20%30%40%50%60%70%80%90%

100%Results of Language Preparation

Poor Prep Good Prep

Global Results from 2600 Surveys

YEO Resources

YEO Resources - Publications

YEO Resources - Publications

YEO Resources – Workgroup Site

YEO Directory RI Code of Policies Forms Newsletters

YEO Resources – People RI Staff

Kate Hoeppel, Senior Supervisor, Youth Exchange Lindsay Griswold, Senior Specialist, Youth Exchange Jessica Borrego, Compliance & Reporting Specialist, Youth

Exchange Courtney Drew, Programs and Preconvention Specialist Carissa Coons, Specialist, Youth Exchange

youthexchange@rotary.org

Regional Organizations (NAYEN, EEMA, ABIJ) Youth Exchange Districts

“Ordinary people working together can achieve extra-ordinary things”

“Helping to build goodwill and world peace, one student at a time”