Youth Exchange Opportunities

….at the District Level

Rotary District 7120 Youth Exchange Program

Rotary District 7210 Youth ExchangeIntroductions Youth Exchange – How it has evolved

Over 75 Years ago beginning in DenmarkAmbassadors – Bringing the World Closer

through our youth – one student at a time.The Business of Rotary Youth Exchange

Safety of our Students #1 PriorityChanges over the last years

Good vs. Bad ……

Enter…..the DOS……….Rotary’s Standards of Ethics

District 7120 Youth ExchangeRotary Youth Exchange’s Program is an example for the

DOSDOS Regulations create a well run and secure programSafety of the Student is #1Mandated Training is required for all District, Club and

Host Family personal requiring one to one contact with student

Background checks are required Rotary District 7120 is Certified

Exchange only with Certified Districts Muti-District with 7120 & 7150 Annual Audit CSIET Approved – Students can play sports

District7120 Youth ExchangeDistrict Support

TrainingCommunicationWESSEX – Student Data Base

PaperworkTracking of DOS Requirements

District 7120 Youth ExchangeDistrict Opportunities

Club Level – The Training Ground

Club YEO – Club Youth Exchange Officer Outbound Student

Promotion – School Application Process District Events Support

Inbound Student Paperwork Required Host Families Club Counselor District Events Support Contact with Student

Required Annual Training & DOS Requirements WESSEX - Computer abilities

Club Counselor Inbound Student

Working with Club YEO to help the student get acclimated into the school, community & with Host Family

District Events Support Contact with Student Required Annual Training & DOS Requirements WESSEX – Computer abilities.

District 7120 Youth ExchangeDistrict Level

Country Officer Training and DOS Requirements WESSEX – Computer abilities Paperwork – Outbound and Inbound Working with Country Counter Part Attending District Meetings/Functions

Monthly Meetings Outbound Interview Weekend District Held Events

Contact with Student

District 7120 Youth ExchangePlacement Officer

Oversee placement of Inbound Youth Exchange Students to Committed Rotary Clubs

SEVIS Responsible in generating J-1 Visa Documents to

Inbound Students Submitting required District documentations of Students

and Program

CSIET – Multi-District Data Base System - Handled by the Multi-District

District 7120 Youth ExchangeStudent Protection Officer

Handles ALL background Checks for the District Is a Mandated Reporter Training and DOS Requirements

Club Area Event Chair Cal-Mum Weekend - Avon Weekend Area 1 Weekend Ski Weekend – ROTORACT

ROTORACT Advisor Oversees ROTORACT

District 7120 Youth ExchangeDistrict Youth Exchange Secretary

Takes minutes for all YE MeetingsDistrict Youth Exchange Treasurer

Handles all funds for YE Program Gives Financials at each YE Meeting

District Youth Exchange Insurance Chair Handles the Insurance for all Students

District 7120 Youth ExchangeShort Term Exchange Chair

Handles all Short Term Exchanges for the District

Outbound District Chair Training and DOS Requirements Handles all Outbound functions:

Outbound Interview Weekend Outbound Orientations – 1-3 Welcome Home Dinner

Assist Clubs in the Outbound Process Oversee all issues with Outbound Students

District 7120 Youth ExchangeInbound District Chair

Training and DOS RequirementsHandles/Oversees all Inbound Youth

Exchange FunctionsInbound Orientation Club Area EventsDistrict Conference

Oversees all issues with Inbound Youth Exchange Students

WESSEX, Training & DOS Requirements for District

District 7120 Youth ExchangeDistrict Chair

Training and DOS RequirementsWorks with the Outbound Chair & Inbound Chairs on

annual events and any issues – Final Decision MakerTrainerReviews & Signs all Outbound Applications & Inbound

Guarantee FormsWorks with Multi DistrictResponsible for District WebsiteResponsible for Annual Audit & YE Budget, Responsible all Travel – Tzell and Inbound Scheduled

TripsAttends NAYEN Conference

District 7120 Youth ExchangeThe Big Picture…… why we do all that we do

…all of the Rewards

We need YOU……