Risk Management Systems to strengthen business performance.

Innovative methodologies in ERIC management. Case study of EMSO ERIC

ESFRI WORKSHOP MONITORING OF RIS, PERIODIC UPDATE OF LANDMARKS, USE OF KPIS

MILANO 19/20 NOVEMBER 2018

LANDMARKS REFLECTIONS

Juanjo Dañobeitia

EMSO ERIC DG

“Research infrastructures are long-term commitment enterprises [...] They represent crucial strategic investments to enhance and develop complex multidisciplinary research and may have prominent socioeconomic impacts.”

– Organisation for Economic Co-operation and Development

Excellence of

scientific services Effectiveness

and Efficiency

Ensuring Socio-economic impacts

Excellences

delivering standardized: services, data process,

scientific results.

High level of INTEGRATION

among 11 multi-sensor platforms and 17

European institutions

Joint investment strategy

to strengthening EMSO ERIC through its Regional Facilities/Test Sites and

common and shared services

EMSO ERIC DISTRIBUTED

RESEARCH

INFRASTRUCTURE (DRI)

Illustration by EIKO OJALA (mod.)

EMSO ERIC MISSION BY STATUTES

TECHNOLOGY

KNOWLEDGE TRANSFER

SCIENCE

POLICYMAKERS

INTEGRATION

RISK

GOVERNANCE

in

EMSO ERIC

MANAGEMENT

CONTROL

1. GOAL DEFINITION 2. SPECIFIC OBJECTIVES DEFINITION 3. RISK IDENTIFICATION 4. SET PLANS 5. SET KPI 6. IMPLEMENT PLANS & CONTROL

SYSTEM 7. EVALUATE PERFORMANCE 8. GAP ANALYSIS

STRATEGIC COMMON OBJECTIVES FOR THE RIs

1. Be the national, continental or world scientific leading RI

2. Be an enabling facility to support Science & Technology

3. Promote education outreach and transfer

4. Integration in a regional cluster/in regional strategies /Be the hub to facilitate regional collaborations

5. Provide scientific support to public policies

SET ‘COMMON’ KPI

the risk is entirely linked to the probability of

missing our Objectives!

Re-thinking the enterprise control system

Probability of poor performance

MC RM IA

RISK GOVERNANCE MODEL

03

01

02

06

05

04

Programmed objectives and

identifying KPI Choosing of the Objectives linked to the to achieving both excellence of scientific services and sustainability of operation and defining related

Measurable Key Performance Indicators (KPI)

Measure system for the KPI

– Ex ante analysis – Defining Risk

RISK = HAZARD*VULNERABILITY*AMOUNT

Assumption: our risk is totally linked to the probability

of missing our Objectives!

Formulate the RM strategy based on

CONTROL AND REPROGRAMMING identification and assessment; scoring: evaluation of the

impact; modelling to prevent and/or mitigate;

MONITORING, Reprogramming.

Setting up a Control

Procedures Based on the mapping of the risks and

monitoring of them

Internal Audit Reaching the certainty to achieve the

Programmed Objectives by following the

set Control Procedures

How to improve performance in a risk based perspective?

Management Control

Risk Management

Internal Audit

Management Control, Risk Management and Internal Audit are completely independent.

Re-thinking the enterprise control system

Move to

Management Control

Risk Management

Internal Audit•Goal Definition

•Specific Objectives definition

•Risk identification

•Set Plans

•Set KPI

• Implement Plans & Control System

•Evaluate Performance

•GAP Analysis

•Risks Identification

•Risks Analysis & Assesment

•Risks Appraisal

•Risk Allocation •Assess Risks Maturity

•Audit Strategy

•Audit Planning

• Individual Risk Assignment

•Audit Results

•Corrective actions definitions

•Risks Mitigation

•Risks Monitoring

•Risks ex-post management

Risk Governance: means re-thinking the enterprise control system by aligning Risk Management with Management Control and Internal Audit

The EMSO-Link project has received funding from the

European Union’s Horizon 2020 research and

innovation programme under grant agreements N°

731036.

Thank you for your attention

OBSERVING THE OCEAN TO SAVE THE EARTH

www.emso-eu.org

9

ESFRI WORKSHOP MONITORING OF RIS, PERIODIC UPDATE OF LANDMARKS, USE OF KPIS

MILANO 19/20 NOVEMBER 2018