773.533.0477 708.596.7200 312.829.8200 708.596.7200

JOB DESCRIPTION

Position: Contract Administrator Dept: MaintenanceRate: TBD Status: Non ExemptSupervises: N/A Reports to: VP of MaintenanceApproved by: Human Resources Effective Date: 04/02/2015

Job Summary: Working with Account Managers to build Customer base, set up, and manage contracts.

Essential Duties and Responsibilities include the following, other duties may be assigned.

Support Account Manager (AM) in administrative duties. This includes but is not limited to invoicing, daily sheet management, subcontractor management, COI management, etc.

Aids AM in preparation and maintains files of all new contracts. Collect Daily sheets from field, and track the service information for client updates and

invoicing for the AM. Works with Field personnel to create a seamless flow of information to and from AM’s Organize and prepares billing documentation, and submits it to Accounting through

SharePoint, as well as submits invoices to clients upon request of AM Track WIP for contracts and report to the AM’s Track all Subcontractor COI’s, W-9’s, and signed subcontracts and upload them to MB Upload all signed contracts to MB Track MBE/DBE information related to municipal contracts Manage waiver of liens, and run certified payroll as necessary for contracts Request all permits for contracts i.e. Lane closures, public right of way, Forestry, etc. Able to execute proposals and reports through company software (Master Builder) Other duties as assigned

EDUCATION and/or WORK EXPERIENCE: Minimum 2 years college related coursework in business operations or a related field, combined with 3 years’ experience in a similar position is fully qualifying.

KNOWLEDGE, SKILLS AND ABILITIESProficient with a variety of computer software applications in word processing, excel, database and presentation software; Must possess ability to understand, develop and establish departmental operations and procedures and to ensure consistency and effectively communicate them to staff; Ability to collaborate effectively with vendors and internal customers; Skill in managing multiple priorities and completing tasks accurately and efficiently with limited supervision; Ability to gather, analyze, and summarize information for reports, find solutions to

Page 1 of 2

773.533.0477 708.596.7200 312.829.8200 708.596.7200

administrative issues, and prioritize work. Basic knowledge of business operations and accounting processes. Typing skill of 40 wpm; ability to communicate through both oral and written communication, capable of editing and proofreading; Bilingual English/Spanish is a plus.

Physical Requirements:Essential and other important responsibilities and duties require maintaining physical condition necessary for walking, standing and sitting for prolonged periods of time; may be required to operate assigned vehicle; may be required to push, pull, bend, lift light to moderate objects (40 lbs.), carry, reach, and stoop; finger dexterity is essential. Maintain mental capacity that permits making sound judgments regarding work and have regular attendance.

Page 2 of 2