Residential Community Owners Association, Inc.

Welcome & Call to Order

DAN TARPEY, President

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Order of Business

• Agenda will be followed

• Q&A Cards will be used during open forum

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IntroductionsRoyal Oaks, RCOA Team

• Board of Directors

• Committee Chairpersons

• PMG Management Team• Dora Parker, President and CEO

• David Orr, Executive Vice President

• Douglas Byrd, Community Manager

• Tara Ae, Assistant Manager

• Cheryl Tate, Community Administrator

• Lee Griffin, Administrative Assistant

• Security, ISSC • Lafayette Stephens, Quality Assurance Manager

• Captain Dante Scott, Director

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Introductions Royal Oaks RCOA Team - Continued

• Security, HPD• Lt. Shawn Aziz, Westchase

• George Shaw, HPD Coordinator

• Jonathan H. Clark, Partner, Hoover Slovacek

• David Hanna, Royal Disposal

• Landscaping• John Vandenberg, Silversand

• Mel Reist, Silversand

• Cheryl Langford, Color Specialists

• Larry Miller, Gateworks

• Kelley Diebner, Elite Concrete & Curbing

• Jonathan Morin, JP Morin & Assoc. (Lighting)5

Special Guest IntroductionsSpecial Guest Introductions

• Richard Nguyen, Councilman, District F City of Houston

• Dr. John Hansen, ALIEF ISD Trustee,

• H.D. Chambers, Superintendent ALIEF ISD

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2013 Accomplishments

• Complete upgrade of all landscape lighting to LED

• Camera upgrades at all gates and monitoring station in guardhouse

• Major guardhouse renovation• New planned maintenance program for community:

– HVAC, Lighting, Janitorial, Street Cleaner

• New ID program for contractors & housekeepers

• Enhanced efforts to enforce compliance7

2014 Objectives

– Audit perimeter brick wall for required repairs & long term planned maintenance

– Add pedestrian passage & walkway next to Bistro/Montmarte gate

– Complete new reserve study. (Last full study 2008)• Evaluate current condition of Facility• Assess adequacy of reserve funds• Provide planned maintenance programs and long term

funding program

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Alief ISD

Preparing Every Student

• 46,400 Students• 24 Elementary Schools• 6 Intermediate Schools (5th/6th Grade)• 6 Middle Schools (7th/8th Grade)• 3 High Schools (Comprehensive)• 2 High Schools (Schools of Choice)• 2 High Schools (Alternative Disciplinary Schools)• 1 Night High School• 1 Language Acquisition High School (LINC H.S.)• 1 Self-Paced Recovery High School (SOAR H.S. )

• 6,250 Employees• 3,300 Teachers• 2,950 Support (paras, maintenance, bus drivers,

nutrition, administration)

Alief ISD

Alief ISD• State Assessments (STAAR) – Met Standard with (All grade and content levels) Distinctions • Almost 60% of Alief ISD graduates enroll in higher education

after high school graduation• 29 programs of dual-credit courses with Houston Community

College• 8 pre-advanced placement programs and 33 advanced

placement programs (41 total College Board AP programs)• 9 Honors programs for the Arts (music, art, etc.)

Alief ISD• Twelve sequences of Career and Technology courses that lead

to certification, license, or both(Culinary Arts, Auto Mechanics, Microsoft, Cisco,HVAC, Welding, Electrical, Plumbing, etc.)

• Kerr High School – school of choice for self-paced, college-based approach – 800 students

• Alief Early College High School – adjacent to Houston Community College – 425 students…65% of graduates earn Associate Degree before receiving high school diploma

Alief ISD

• Dual-Language Program – kindergarten-6th grade students – are taught two languages

• Elementary Gifted Program (AIM)• Alief Career Center Academy (under construction; partnership

with HCC)• Graduation plan options and flexibility

Graduation Plans

Foundational Graduation Plan4 Credits in English, 3 credits in math, 3 credits in science, 3 credits in social studies, 2 credits in LOTE

1 credit in fines arts, 1 credit in PE, 5 credits in electives

Business &

Industry

Public Servic

es

STEM MultidisciplinaryArts &

Humanities

1 advanced math credit, 1 advanced science credit, and 2 add’l. elective credits

All plans require a solid Foundation and lead to a bright future

Requires distinguished

level of achievement

I n f i n i t e p o t e n t i a l t o w a r d s c o l l e g e a n d / o r c a r e e r g o a l s !

Requires Algebra II

Alief ISD

Alief ISDFinances

• Budget - $450 million• Tax Rate - $1.29 per $100 valuation

– Second lowest in Houston area– Been reduced 5 cents in last 5 years– Multiple international, national, and state awards for transparency,

management, efficiency

• Teacher/Staff Salaries/Benefits– 85-87% of total budget– Highest teacher salaries in area– Best benefit package in Greater Houston

Tax Rate TrendBudget Highlights: 2013-14

Tax Rate ComparisonBudget Highlights: 2013-14

Alief ISD

Competition/Choice

Approval of Minutes

Upon a motion duly made and seconded, the minutes for the last Annual Meeting on

April 2, 2013 (Subsequently reconvened) will be adopted.

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Determination of Quorum

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Election of Directors

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• Introduction of Candidates: Susan Parish (Incumbent) Jerry Ballard Hector Sandoval Jennifer Dao Nominations for Write Ins

• Candidate Statements• Appointment of election supervisor• Collection of ballots

Financial Overview

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Financial Overview *

• Annual Assessment was unchanged $3,295.

• Assessment Delinquency Rate is 3.5%**

• Total Reserve Balance is $476,817

• 2014 Budget available on website

• 2014 Reserve Study to be available on website

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* As of 3-17-14

** Balances of $1,000 or more

2014 Budget (%)$2,942,425

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Website

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www.rorcoa.com

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Committee Reports

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Deed Restriction Committee

Ralph Tamper, Chairperson• Jay Crossno• Ron Stier• Ramon Ecung• Kersi Engineer• Philip Moncrief• Ralph Clinard

Board Liaison: Susan Parish

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Common Violations

• Exterior lighting

• Deferred maintenance

• Landscaping

• Failure to obtain architectural approvals

• Prohibited items in view

• Speeding and parking violations

• Holiday decorations--unseasonal

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Deed Restriction Committee

1. 10 day cure letters and 30 day cure letters

2. EZ tag suspensions and/or fines if not cured after 30 days

3. Hearing/Board Action

4. Mediation or Legal Action

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Current Enforcement Procedure

Landscaping

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Connie Smith, Outgoing Chairperson

Carolyn Van Dyke, Incoming Chairperson

Ann Clayton, Nancy Corkill, Mary Ann Emerson, Pat Stier, Karen Shewbart, Laura Ragsdale,

Linda Romans & Fini Loureiro

***

Board Liaison: Susan Parish

****

Mel Reist, Silversand Services

Cheryl Langford, Color Specialists

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Landscape Committee

Landscape Committee Tasks

• Inspect Properties for compliance.

• Committee members are assigned to areas

• Selection of Yard of the Month winners and runners-up

• Approve seasonal color installations and design

• Review/approve staff and landscape company recommendations for repairs, redesign, enhancements and tree maintenance

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Home Modifications

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Modifications Committee

David Dorn, Chairperson

• Jennifer Arriaga

• Lesa Clark

• Dave Magdanz

• Jim Neel

• May Sani ****

Board Liaison: Ronnie Miranda

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Communications

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Communications Committee

Neeraj Seth, Chairperson

• Adrienne Robison

• Doris Nantz

• Susan Nelsen

• Marilyn Swick

• Sheila Curlee

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Upcoming Activities

• National Night Outo First week in October

• New Residents Receptiono Fall 2014 (One recently held on March 19, 2014)

• Block Captain Coordinatorso Sheila Curlee and Adrienne Robison

• Joint Committee Meetingso Fall 2014 (One was Recently held on March 14, 2014)

•  Newsletter: Merged with Royal Oaks Living Nov 2012

Bulletin: royaloakstx.nextdoor.com

SECURITY COMMITTEE

Jim Wallace, Chairperson

• Tim Brown

• Lon Edwards

• Phil Finnerman

• Al Rapp

• Mike Davitt

• John Hatcher

Les Van Dyke, Board Liaison

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Security: 2013 Enhancements

• Adjusted off-duty HPD patrol hours & stakeout procedures

• Reduced size of berms in common areas along perimeter

• Enhanced Lighting in Selected Areas (still ongoing)

• Install deterrent plants in selected areas (ongoing)

• Selective tree trimming (ongoing)

• Remove scalable objects away from wall (ongoing)

• HPD and Security continually adjust patrols and

assignments to adapt for anticipated risks

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Security: 2014 Objectives

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• Consider expanding contractor decal program• Consider preferred guest decal program• Upgrading security cameras all gates (90%

complete)• LED upgrade of landscape lighting (Phase II in

progress)• Install EZ tag reader at Main Gate (Completed)• Complete Main Gate House upgrades (80%

Completed)• Bid out security audit – last full audit 2008 (Bids

being reviewed)

*** Emergency Number: 713-584-9456 ***

Crime Statistics

2009 2010 2011 2012 2013 2014

Burglaries* 8 2 15 17 0 2

Auto Burglaries** 5 1 23 12 2 1

Property Theft* 1 2 5 3 1 0

* HPD Reported Crimes

** HPD & RORCOA Security Records45

Security Tips

Lieutenant Shawn Aziz

*****

HPD Coordinator George Shaw

*****

Lafayette Stephens, ISSC Security

*****

Captain Dante Scott

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Committees: Volunteers Needed

Security – Jim Wallace jim@wallacehalpin.com

Deed Restrictions – Ralph Tamper ralphtamper@aol.com

Landscape – Carolyn Van Dyke cjvdk1@yahoo.com

Communications – Neeraj Seth seth@compansol.com

New Construction/Modifications – David Dorn ddorn@westin-homes.com

*****

Block CaptainsAdrienne Robison – adrsor@yahoo.com

Sheila Curlee - curleesheila@gmail.com

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SPECIAL RECOGNITIONS

Dan Tarpey

Connie Smith

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Door Prizes and Drawing

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Open Forum

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Election Results

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Thank You

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