REQUEST FOR QUOTATION CRFQ -1000157963

2012

ISSUED BY:-

BHARAT PETROLEUM CORPORATION

LIMITED, AMM RAJASTHAN,

MANAGER CONSTRUCTION GROUP,

BHARAT PETROLEUM CORP.LTD.,

22-GODAM,

OLD RESIDENCY ROAD,

JAIPUR-302007.

RAJASTHAN

REQUEST FOR QUOTATION CRFQ -1000157963

ANNUAL RATE CONTRACT

FOR

PROVIDING AND LAYING

PAVER BLOCK

AT BPCL RETAIL OUTLETS

IN

JAIPUR RETAIL TERRITORY

RAJASTHAN

Vendor SAP Code_________Sign & Seal of Vendor_________________Page 1 of 18 (This Section to be enclosed with PQ Bid)


ANNUAL RATE CONTRACT FOR PROVIDING AND LAYING PAVER BLOCKS AT BPCL RETAIL OUTLETS IN JAIPUR RETAIL

TERRITORY IN RAJASTHAN

ISSUED BY:- BHARAT PETROLEUM CORPORATION LIMITED, AMM RAJASTHAN, MANAGER CONSTRUCTION GROUP,

JAIPUR, OLD RESIDENCY ROAD, 22-GODAM, JAIPUR, RAJASTHAN -302007.

TABLE OF CONTENTS

1) Annexure I- Preamble

2) Annexure II- Instructions to Tenderers

3) Annexure III -Terms & Conditions

4) Annexure IV – Registration EMD Details

5) Annexure V - Integrity Pact

6) Annexure VI - Instructions to tenderers on uploading the supporting documents

7) Annexure VII - DSC Application forms.

8) Annexure VIII - BPCL STANDARD NOTICE INVITING TENDER.

9) ANNEXURE IX - PRICE BID DOCUMENT.

TENDER CALENDAR

Activity Start Date/Time End Date/Time

Tender Release 22-05-2012 18:55 22-05-2012 18:59

Bid Preparation and Submission 22-05-2012 19:00 11-06-2012 15:00

Priced Bid Opening 11-06-2012 15:30 20-06-2012 16:00

Priced Bid Evaluation 11-06-2012 16:30 21-06-2012 17:00


REQUEST FOR QUOTATION CRFQ –1000157963

Annexure I - Preamble

1. Quotations are invited from all vendors registered for SUPPLYING AND LAYING PAVER BLOCK JOBS with BPCL, with keenness to work in the State of Rajasthan. Please quote your best rates. .

2. Vendors who have been “Black listed” or have currently been put on “Holiday List”, by virtue of

unsatisfactory performance for any work, by any office of BPCL, are not eligible to quote for this tender. Quotations received from such vendors, shall be rejected.

3. SERVICE TAX shall be payable as per prevalent norms, which at present is 12.36% of 33% of Invoice value.

4. The tender document has been created vide BPCL SAP Collective RFQ no. 1000157963 .To

ensure equal opportunity for all and to demonstrate transparency in our systems, this document has been uploaded on the BPCL website http://www.bharatpetroleum.in , and is accessible from the tenders section, under the category AMM Rajasthan. Request for any clarifications can also be made by e-mail addressed to [email protected]

5. The tender document has been uploaded on the BPCL E-Procurement web site http://bpcl.eproc.in.

6. For participating in the tender and submitting the bid, you have to visit the above mentioned web

site http://bpcl.eproc.in.

7. Interested tenderers need to have/ or obtain the digital signing certificate from any suitable

certifying agency. For your ready reference the Digital Signing Certificate Application forms are enclosed with this tender document and you may apply for the same as prescribed in the pertinent annexure, if required.

8. For participating in the bid the vendors have to download the entire document from the web site https://bpcl.eproc.in by using their digital signatures. And after carefully going through all the documents and filling the bids, the same have to be uploaded on the appropriate place on this web site & encrypt the same with their digital signatures.

9. All the bids shall be evaluated from the bids/ documents submitted by the tenderers on the E-Procurement portal. Hard copies of the bids need not be submitted to this office.

10. Tenderers who are enlisted with BPCL for SUPPLY AND LAYING OF PAVER BLOCK AT BPCL RETAIL OUTLETS, but not registered with BPCL will have to deposit Earnest Money Deposit of Rupees One Lakh by Demand Draft in favour of Bharat Petroleum Corporation Ltd. Payable at Jaipur, to enable their bids to be considered for evaluation. EMD has to be submitted in an envelope pasted with the cut out label provided in Annexure X.EMD has to be submitted on or before the due date and time of tender closing at the following address :

MANAGER CONSTRUCTION GROUP,

BHARAT PETROLEUM CORP.LTD.,

22-GODAM, OLD RESIDENCY ROAD,

JAIPUR-302007.RAJASTHAN

11. Vendors can witness the tender opening on the E-Procurement portal. However, we request all tenderers to be present in this office, at the address as mentioned above to witness the tender opening.

12. It is understood that the tenderers have thoroughly gone through the entire information placed in

the tender enquiry & are committed to abide by the same. The tender opening shall also be available on the E-Procurement portal.


13. The Annexure XII pertains to E-Tendering process. This is for information of tenderers & to prepare

them for this E-tendering process, hosted through BPCL’s E-Procurement portals. All bids uploaded by the tenderers on the E-Procurement web site shall only be considered for evaluation.

14. You are invited to submit your offer for supply and laying of Paver Blocks as per BPCL

specifications at various retail outlet locations, in Jaipur Retail Territory in the state of Rajasthan, and on the terms and conditions contained in this tender document.

15. Tenderers shall also have to essentially sign an Integrity Pact (IP) for participating in this tender, as

per the following procedure: a. Tenderer shall be required to download the Performa Integrity Pact (IP), print it, duly sign

and stamp all the pages, (including signature of two witnesses). It should be signed by the same signatory who is authorized to sign the bid documents. Tenderer's failure to submit the IP duly signed along with the bid documents shall result in the bid not being considered for further evaluation. After physically signing the document, the same shall have to be scanned & uploaded on the E-Procurement portal.

b. If the tenderer has been disqualified from the tender process prior to the award of the contract in accordance with the provisions of the Integrity Pact, BPCL shall be entitled to demand and recover from Tenderer Price reduction amount by forfeiting the EMD/Performance Guarantee as per provisions of the Integrity Pact.

c. If the contract has been terminated according to the provisions of the Integrity Pact, or if

BPCL is entitled to terminate the contract according to the provisions of the Integrity pact, BPCL shall be entitled to demand and recover from contractor, Price reduction amount by forfeiting the Performance Guarantee amount as per provisions of the Integrity Pact.

d. Tenderers may raise disputes/complaints, if any, with the nominated Independent External

Monitor.

e. The name, address and contact numbers of the nominated Independent External Monitor is as follows:

Mr.Uppiliappan Sundararajan, Flat no.3A-1302, Whispering Palms, Lokhandwala Complex, Akurli Road, Kandivali (east), Mumbai – 400 101 Contact no.022-29650600 Mobile: 9820503000

16. Please visit the website http://www.bharatpetroleum.in for only downloading the tender document. Also for downloading the tender document & for participating in the tender and submitting your bid, please visit the web site http://bpcl.eproc.in .

17. Bids/instruments submitted after the due date and time of closing of tender or not in the prescribed format is liable to be rejected. BPCL does not take any responsibility for any delay in submission of bid due to connectivity problem or non-availability of site and/ or other documents to be submitted in physical form due to postal delay. No claims on this account shall be entertained.

18. For clarifications, if any, please feel free to contact the undersigned on any working day between

10:00 am to 4:00 pm.

SANJEEV K. GUPTA BHARAT PETROLEUM CORPORATION LIMITED, AMM RAJASTHAN, MANAGER CONSTRUCTION GROUP-JAIPUR, OLD RESIDENCY ROAD, 22-GODAM, JAIPUR, RAJASTHAN - 302007. [email protected] / [email protected]



Annexure II - Instructions to Tenderers 1. Competitive offers are invited from all parties registered / enlisted with BPCL for Supply and laying

of Paver Blocks at Various Retail Outlets in Jaipur Retail Territory in the State of Rajasthan. Detailed technical specifications, quantities etc. have been provided in this tender document.

2. Tenderers are requested to carefully study all the documents/ annexures, and understand the terms & conditions, specifications, etc., before quoting their rates. In case of doubt, written/ e-mail clarifications should be obtained, but this shall not be a justification for late submission of the bid or request for extension of due date. Offers should strictly be in accordance with the tender terms & conditions and our specifications.

3. All the supporting document viz Integrity Pact submitted by the tenderers should be legible, signed,

stamped and attested by the authorized signatory as specified below in clause 6.

4. The authorized signatory shall be :-

a) Proprietor in case of proprietary concern. b) Authorised partners in case of partnership firm. c) Director, in case of a limited Company, duly authorized by its board of directors to sign. The authorised signatory must have Digital Signature to participate in this tender.

5. If for any reason, the proprietor or the authorised partner or director as the case may be are unable

to sign the document, the said document should be signed by the constituted attorney having full authority to sign the tender document and copy of such authority letter as also the power of attorney, duly signed in the presence of a Notary public should be submitted along with the bid.

6. Bids submitted after the due date and time and those not in the format or not in conformity with the prescribed terms and conditions or specifications shall be summarily rejected and no further correspondence/ enquiries shall be entertained on the issue. No responsibility shall be taken by the Corporation for bids not submitted in time and/or the instruments received late due to postal delay and no claims on this account shall be entertained.

7. The offer submitted by the tenderer shall be valid for acceptance for a period of 180 days from the date of closing of the tender. In case of successful tenderers, the finalised rate shall remain valid till conclusion of the contract in all respects.

8. The successful tenderer/s shall be required to submit physical hard copies of the entire tender

document and all the supporting documents submitted online on the portal, signed and stamped on all pages, at the time of award of the job.

9. No hot work will be allowed inside the site. 10. It shall be understood that every endeavour has been made to avoid errors which can materially

affect the basis of the tender and the successful Tenderer shall take upon himself and provide for risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof.

11. Courts in the city of Delhi alone shall have jurisdiction to entertain any application or other proceedings in respect of anything arising under this tender either before or after or during finalisation of the tender.


12. List of abbreviations used :

a. The terms “BPC”, “BPCL”, The Corporation and the Company in the appropriate context means Bharat Petroleum Corporation Limited, the Company registered under Companies Act 1956 and includes its successors and assignees.

b. The term “PESO” in the appropriate context means Petroleum, Explosive and Safety Organisation.

c. The term “BIS” in the appropriate context means Bureau Of Indian Standards. d. The term “OITC” in the appropriate context means Oil Industry Technical Committee. e. The term “OMC” in the appropriate context means PSU Oil Marketing Companies viz. M/s

Indian Oil Corpn. Ltd, M/s Bharat Petroleum Corpn. Ltd. f. The term “UT” in the appropriate context means Union Territory g. The term “PSU” / “PSU Oil Company” in the appropriate context means Public Sector

Undertaking Oil Marketing Companies h. The term “PSE” in the appropriate context means Central Public Sector Enterprise i. The term “LoI” in the appropriate context means Letter of Intent j. The term “PO” in the appropriate context means Purchase Order k. The term “PR” in the appropriate context means Price Reduction l. The term “NDP” in the appropriate context means Net Delivered Price m. The term “VAT” in the appropriate context means Value Added Tax n. The term “ITC” in the appropriate context means Input Tax Credit o. The term “PQ” in the appropriate context means Pre-Qualification.



Annexure III - SCOPE OF WORK / TERMS & CONDITIONS

A. WORK DETAILS:

• ARC for supply and laying 80 mm thick Paver Block driveway at our Retail Outlets complete in all respect as per specifications. The rates for each item shall be for complete work inclusive of all materials as per specification including clearing of site.

• Job shall be awarded in 80% and 20% ratio to L-1 & L-2 parties respectively, as per the financial bid with requisite execution capacity at the time of evaluation.

• If the L-1 party fails to complete the assigned job within specified timeframe & / or with

quality, the same shall be awarded to L-2 party, and the L-1 party shall be de-listed from BPCL. With discontinuation of the balance tender qty.

• Similarly, if the L-2 party fails to complete the assigned job (which was earlier awarded to L-1) within specified timeframe and / or with quality, the same shall be awarded to the short listed party of adjoining area and both defaulting parties i.e. L-1 & L-2 parties shall be de-listed from BPCL, with discontinuation of the balance tender qty.

• The same applies to L-2 party, for job awarded directly to them.

B. PLACE OF WORK & ESTIMATED QUANTITIES

At Retail Outlets in Jaipur Retail Territory in the State of Rajasthan and estimated quantity is as per enclosed BOQ.

C. SPECIFICATIONS AS Enclosed.

D. COMPLETION TIME & PERIOD OF CONTRACT:

1. Agreement will be valid for a period of 12 months from the date of Agreement or till the ordered quantity is completed, which ever is earlier.

2. Call off will be issued for each location separately depending upon the readiness of the site. Payment shall be made for each location separately after satisfactory completion of the job.

3. The period of the completion will be 30 days for normal RO & 60 days for OSTS from

the date of LOI(call off) and shall have the capacity to execute at least 5000 sqm per month at any given time against this agreement.

4. The contract may be extended for same quantity on same rates and terms and conditions if the same is mutually agreeable. However, M/s BPCL have the right to award the said job for further periods to any other party at any rates as deemed fit and the decision of M/s BPCL will be final in this regard.

E. RATES AND PRICES:

1. The rates will be firm and all inclusive (taxes, duties, transportation etc.) for the entire period of the contract. However service tax shall payable extra as applicable. The payment will be released based on the actual quantum of the work carried out. M/s BPCL has the sole right to delete or increase the quantity of any item or delete


completely any or all the items. No additional charges on account of transportation of men and material, conveyance, etc. will be given.

2. No advance payment shall be made.

F. PAYMENT TERMS:

1. As per clause 37 and 38 of the Notice Inviting Tender. Retention money equivalent to

10% of the total value of the work done will be retained for a minimum period of six months from the date of bill of that call off. However, the tenderer can submit the bank guarantee of an equivalent amount in lieu of retention money as per BPCL format

2. M/s BPCL will be deducting the mandatory deductions i.e. work contract taxes, income tax, etc. from the payments due to the contractor.

3. The following documents should be submitted along with the invoice:

(i) Submit Test reports and Quality certificate for each site, as per our std. format.

(ii) The Bill for the completed job have to be raised immediately after completion of the work and the payment will be made within 30 days of submission of the bill with required certificates . Bills shall be submitted with complete measurements details, preferably with joint measurements. Bill submitted later then 30 days of completion of work shall not be entertained.

G. Co-ordination

During the tenure of the contract the contracting agency has to co-ordinate the work with

other agencies working inside or outside the BPCL retail outlet. Also in case of emergency or

major problems the contractor has to provide complete support and assistance to other

agencies.

H. Statutory registration numbers :

Vendor need to furnish their PF, Service tax and VAT nos. Incase VAT for the state is not

available, an undertaking that the same will be obtained within 20 days from the date of LOI

shall be submitted.


I.TECHNICAL SPECIFICATION OF REQUIRED PAVER BLOCK

S.NO. ITEM DESCRIPTION SPECIFICATION

1 SIZE 225 MM X 112.5 MM X 80 MM

2 DIMENSIONAL TOLERANCE (+/-) 2 MM FOR LENGTH & WIDTH

(+/-) 2 MM FOR HEIGHT

3 CHAMFER 7 MM ALONG TOP EDGES

4 COMPRESSIVE STRENGTH

NOT LESS THAN 35 N/SQMM FOR INDIVIDUAL PAVERS WITHOUT CORRECTION FACTOR FOR CHAMFER/ THICKNESS ETC.

5 SAMPLING INTERNAL TESTING - 3 BLOCKS EVERY 5000 BLOCKS

EXTERNAL TESTING - 2 BLOCKS EVERY 10000 BLOCKS

6 TRANSVERSE STRENGTH MIN. 3 Mpa (BIS 1237 - 1980)

7 WATER ABSORPTION 5.80%

8 SURFACE NON SKID

9 WEAR RESISTANCE 3 MM AVERAGE

3.5 MM MAXIMUM (L.A.ABRASION TEST AS PER BS 6717)

10 WEIGHT PER SQM SIZE 80 MM - 187.2 KG/SQM

11 TESTING PROCEDURES AS PER IS CODE (ONLY CORRECTION FACTOR IS NOT APPLICABLE IN COMPRESSIVE STRENGTH TEST)



ANNUAL RATE CONTRACT FOR SUPPLYING AND LAYING OF PAVER BLOCKS AT BPCL RETAIL OUTLETS IN JAIPUR RETAIL TERRITORY IN RAJASTHAN

Annexure IV - REGISTRATION/ EMD DETAILS (as applicable)

We declare that we are registered contractor for supplying and laying paver blocks with BPCL. Hence EMD is not applicable to us. Attached is the photocopy of the registration certificate. We declare that we are enlisted for supply and Laying of Paver Blocks at Retail Outlets with BPCL but not duly registered with with BPCL. We have submitted the Demand Draft on Bharat Petroleum Corporation Ltd., payable at Jaipur for an amount of Rupees One Lacs only, towards Earnest Money Deposit (EMD) to participate in this tender before the due date and time of tender closing


ANNEXURE V

(To be executed on plain paper and applicable for all tenders of value above Rs. 1 crore)

INTEGRITY PACT

Between

Bharat Petroleum Corporation Limited (BPCL) hereinafter referred to as "The Principal",

And

RRRRRRRRR...RRRRRRRR..hereinafter referred to as "The Bidder/Contractor/Supplier"

Preamble

The Principal intends to award, under laid down organization procedures, contract/s for Annual Rate Contract for Supply and Laying of Paver Block at Retail Outlets in Jaipur Retail Territory in the state of Rajasthan, CRFQ Reference 1000157963.The Principal values full compliance with all relevant laws and regulations, and the principles of economic use of resources, and of fairness and transparency in its relations with its Bidder/s, Contractor/s and Supplier/s. In order to achieve these goals, the Principal cooperates with the renowned international Non-Governmental Organisation "Transparency International" (TI). Following TI's national and international experience, the Principal will appoint an Independent External Monitor who will monitor the tender process and the execution of the contract for compliance with the principles mentioned above. Section 1 - Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following principles: a) No employee of the Principal, personally or through family members, will in connection with the tender, or the execution of the contract, demand, take a promise for or accept, for himself/herself or third person, any material or immaterial benefit which he/she is not legally entitled to. b) The Principal will, during the tender process, treat all Bidders with equity and reason. The Principal will, in particular, before and during the tender process, provide to all Bidders the same information and will not provide to any Bidder confidential / additional information through which the Bidder could obtain an advantage in relation to the tender process or the contract execution

c) The Principal will exclude from the process all known prejudiced persons. (2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Principal will inform its Vigilance Office and in addition can initiate disciplinary actions. Section 2 - Commitments of the Bidder / Contractor/Supplier (1) The Bidder / Contractor/Supplier commits itself to take all measures necessary to prevent corruption. He commits himself to observe the following principles during his participation in the tender process and during the contract execution. a) The Bidder / Contractor/Supplier will not, directly or through any other person or firm, offer, promise or give to any of the Principal's employees involved in the tender process or the execution of the contract or to any third person, any material or immaterial benefit which he/she is not legally entitled to, in order to obtain in exchange, any advantage of any kind whatsoever during the tender process or during the execution of the contract. b) The Bidder / Contractor/Supplier will not enter with other Bidders into any undisclosed agreement or understanding, whether formal or informal. This applies in particular to prices,


specifications, certifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelisation in the bidding process. c) The Bidder / Contractor/Supplier will not commit any offence under the relevant Anti-Corruption Laws of India; further the Bidder / Contractor/Supplier will not use improperly, for purposes of competition or personal gain, or pass on to others, any information or document provided by the Principal as part of the business relationship, regarding plans, technical proposals and business details, including information contained or transmitted electronically. d) The Bidder / Contractor/Supplier will, when presenting his bid, disclose any and all payments he has made, is committed to, or intends to make to agents, brokers or any other intermediaries in connection with the award of the contract. (2) The Bidder / Contractor/Supplier will not instigate third persons to commit offences outlined above or be an accessory to such offences. Section 3 - Disqualification from tender process and exclusion from future contracts

If the Bidder, before contract award, has committed a transgression through a violation of Section 2 or in any other form such as to put his reliability or credibility as Bidder into question, the Principal is entitled to disqualify the Bidder from the tender process or to terminate the contract, if already signed, for such reason. (1) If the Bidder/Contractor/Supplier has committed a transgression through a violation of Section 2 such as to put his reliability or credibility into question, the Principal is also entitled to exclude the Bidder / Contractor/Supplier from future contract award processes. The imposition and duration of the exclusion will be determined by the severity of the transgression. The severity will be determined by the circumstances of the case, in particular the number of transgressions, the position of the transgressors within the company hierarchy of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years. (2) A transgression is considered to have occurred if the Principal after due consideration of the available evidences, concludes that no reasonable doubt is possible. (3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to resort to and impose such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground, including the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is given freely and after obtaining independent legal advice. (4) If the Bidder / Contractor/Supplier can prove that he has restored / recouped the damage caused by him and has installed a suitable corruption prevention system, the Principal may revoke the exclusion prematurely. Section 4 - Compensation for Damages (1) If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3, the Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to Earnest Money Deposit/Bid Security. (2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitled to terminate the contract according to Section 3, the Principal shall be entitled to demand and recover from the Contractor/Supplier liquidated damages equivalent to Security Deposit / Performance Bank Guarantee. (3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject only to condition that if the Bidder / Contractor/Supplier can prove and establish that the exclusion of the Bidder from the tender process or the termination of the contract after the contract award has caused no damage or less damage than the amount of the liquidated damages, the Bidder / Contractor/Supplier shall compensate the Principal only to the extent of the damage in the amount proved. Section 5 - Previous Transgression (1) The Bidder declares that no previous transgression occurred in the last 3 years with any other Company in any country conforming to the TI approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process. (2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or the contract, if already awarded, can be terminated for such reason. Section 6 - Equal treatment of all Bidders / Contractors /Suppliers/ Subcontractors


(1) The Bidder/Contractor/Supplier undertakes to demand from all subcontractors a commitment in conformity with this Integrity Pact, and to submit it to the Principal before contract signing. (2) The Principal will enter into agreements with identical conditions as this one with all Bidders, Contractors/Suppliers and Subcontractors. (3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact or violate its provisions. Section 7 – Punitive Action against violating Bidders / Contractors / Suppliers/ Subcontractors

If the Principal obtains knowledge of conduct of a Bidder, Contractor, Supplier or Subcontractor, or of an employee or a representative or an associate of a Bidder, Contractor, Supplier or Subcontractor which constitutes corruption, or if the Principal has substantive suspicion in this regard, the Principal will inform the Vigilance Office. Section 8 - Independent External Monitors (1) The Principal has appointed competent and credible Independent External Monitors for this Pact. The task of the Monitor is to review independently and objectively, whether and to what extent the parties comply with the obligations under this agreement. (2) The Monitor is not subject to instructions by the representatives of the parties and performs his functions neutrally and independently. He reports to the Chairperson of the Board of the Principal. (3) The Bidder/Contractor/Supplier accepts that the Monitor has the right to access without restriction to all Project documentation of the Principal including that provided by the Bidder/Contractor/Supplier. The Bidder/Contractor/Supplier will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to this project documentation. The same is applicable to Subcontractors. The Monitor is under contractual obligation to treat the information and documents of the Bidder/ Contractor/ Supplier/ Subcontractor with confidentially. (4) The Principal will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and the Bidder/Contractor/Supplier. The parties offer to the Monitor the option to participate in such meetings. (5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so inform the Management of the Principal and request the Management to discontinue or heal the violation, or to take other relevant action. The Monitor can in this regard submit non-binding recommendation. Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action. However, the Independent External Monitor shall give an opportunity to the Bidder/Contractor/Supplier to present its case before making its recommendations to the Principal. (6) The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and, should the occasion arise, submit proposals for correcting problematic situations. (7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within reasonable time, taken visible action to proceed against such offence or reported it to the Vigilance Office, the Monitor may also transmit this information directly to the Central Vigilance Commissioner, Government of India. (8) The word 'Monitor' would include both singular and plural. Section 9 - Pact Duration

This Pact begins when both parties have legally signed it. It expires for the Contractor/Supplier 12 months after the last payment under the respective contract, and for all other Bidders 6 months after the contract has been awarded. If any claim is made / lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified above, unless it is discharged / determined by Chairperson of the Principal. Section 10 - Other provisions


(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered Office of the Principal, i.e. Mumbai. The Arbitration clause provided in the main tender document / contract shall not be applicable for any issue / dispute arising under Integrity Pact. (2) Changes and supplements as well as termination notices need to be made in writing. Side agreements have not been made. (3) If the Bidder/Contractor/Supplier is a partnership or a consortium, this agreement must be signed by all partners or consortium members. (4) Should one or several provisions of this agreement turn out to be invalid, the remainder of this agreement remains valid. In this case, the parties will strive to come to an agreement to their original intentions.

For the Principal

For the Bidder/Contractor/ Supplier

Place

Witness 1 : RRRRRRRRRRRRRRR. (Signature/Name/Address)

Date

Witness 2 : RRRRRRRRRRRRRRR. (Signature/Name/Address)


ANNEXURE VI

Instructions to tenderers on uploading the supporting documents in support of the Price Bid

REGISTRATION/ EMD DETAILS (AS APPLICABLE)

Please print the sheet pertaining to the Registration/ EMD details from the downloaded tender manuscript. Please tick, sign & stamp on all the pages. Scan the document / supporting document & upload it on the E-Procurement portal.

Integrity Pact

Please print the sheets pertaining to the Integrity Pact from the downloaded tender manuscript. Please sign & stamp on all the pages as token of acceptance. Scan the document & upload it on the E-Procurement portal.


Annexure VII – E TENDERING DSC FORM Introduction to BPCL e-procurement system - https://bpcl.eproc.in

Bharat Petroleum Corporation Limited is introducing online submission of bids through its e-procurement portal on https://bpcl.eproc.in. This is a major leap towards demonstrating transparency of our working & also towards extending equal opportunity to vendors for getting award of jobs. This is also an expectation of the Government of India, from all PSU Companies. Hence in the near future, we shall completely shift over to inviting quotations for our projects through the E-Tendering route. In this scheme of things, we shall host our tenders on the BPCL E Procurement website. Vendors will have to quote their bids on the Web itself. We have enclosed procedure & application form for Digital Signing Certificate (DSC Form) with this tender document. A brief on the same has been compiled for the benefit of vendors as below. We request you to kindly go through the contents of this note. We request you to submit the DSC Application form along with your Bids. This however is not a mandatory requirement for evaluation of this Tender & will not affect your bids for this tender in any manner. We however request you in your own interest, that due attention be paid to this note, since future tender enquiries shall compulsorily require you to place your bids on our portals, which can only be done if you have your DSC in place. A separate label has been provided with this document, to enable you to place your DSC Applications in a separate envelope for submission to us.

To participate on tenders hosted by BPCL on e-procurement site, Vendors are required to have a digital

certificate and do “Enrollment” (Register on site) by creating one User Id on the above site.

To know about the System requirements to work on this portal please download the “New User Instruction

Manual" that is available on Home Page of this portal. Complete Registration process is described in this help

manual.

After creating “User Id” please ask your concerned BPCL officer to approve the same. After approval vendors

can participate in online tenders.

To get the Digital Signing Certificate you have to complete the registration form attached herewith, and please

furnish the necessary documents in hard copy.

The Documents and the required amount of DD as defined below may be submitted to this office, along with

this tender bid, in a separate envelope appropriately labelled or you may directly reach it to: C1 India Pvt. Ltd.

C1 India Pvt Ltd.

C-104, Sector-2, Noida,

U.P.-201301, India

Tel: +91-120-4746800

Fax: +91-120-4746810

Mobile: 09311280001

(NOTE: Please mention the BPCL Division Name also on the envelope for which you are participating). Digital Certificate Registration Form details are as below: This form contains 4 sheets divided in two parts: Form A- (Sheet 1) and Form B- (Sheet 2) details as below: Form A: Sheet 1: Fill Applicant’s Details on the 1st sheet from Point No. 1 to 7. Form B: Sheet 2: Fill Organization details. Sheet 3: Authorization letter, required on your company letterhead. Sheet 4: List of documents required along with the registration form. ------------------------------------------------------------- Kindly note the following is the break up for issuing Digital Certificate and USB Token: A) Price for issuing New Digital Certificate Cost of Digital Certificate : Rs. 1750 Service Tax @ 10.30% : Rs. 180.25 ----------------------------- ----------------


Price : Rs 1931 -------------------------- ---------------- B) Price for Renewal of Digital Certificate Cost of Digital Certificate : Rs 1750 Service Tax @ 12.30% : Rs 180.25 -------------------------- --------------- Price : Rs 1931 -------------------------- --------------- C) Price for issuing USB Token Cost of USB Token : Rs 1690 VAT@ 4% : Rs 68 -------------------------- ----------- Price : Rs 1758 -------------------------- ----------- Digital Certificate Application fee for vendors with USB Token is Rs. 3706/- including tax. Payment is accepted through DD only. Please make DD in favour of "C1 India Pvt Ltd", Payable at Delhi. Documents Required: (A) Certified True Copy (From Company Secretary / A director / Partner of the organization) of any one:

o Certificate of Incorporation or o Memorandum and Article of Association or o Registered Partnership Deed or o Valid business license document

(B) Certified True Copy of any one:

o Annual Report or o Income Tax Return or o Statement of Income or o Letter from the Bank giving bank details of the organization

(C) These documents are mandatory:

� Authorization Letter in favour of the certificate applicant from the applicant organization (as per the format attached herewith)

� Latest photograph of the applicant � Copy of Applicant’s photo Id proof (Any one of PAN, Voter Id, Driving License)


GUIDELINES FOR BPCL EPROCUREMENT SYSTEM

Bharat Petroleum Corporation Ltd. has gone for online submission of bid through e-procurement system on https://bpcl.eproc.in. How to submit On-line Bids / Offers electronically against E-Procurement tenders? Vendors / Bidders are advised to read the Instructions for participating in the electronic tenders directly through internet (Bid Submission Manuals are available on the above mentioned eprocurement site) Late and delayed Bids / Offers after due date / time shall not be permitted in E-procurement system. No bid can be submitted after the last date and time of submission has reached. (However if bidder intends to change the bid already entered may change / revise the same on or before the last date and time of submission deadline). The system time (IST) that will be displayed on e-Procurement web page shall be the time and no other time shall be taken into cognizance. Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement system well before the closing date and time of bid. No bid can be modified after the dead line for submission of bids. What is a Digital Signature? This is a unique digital code which can be transmitted electronically and primarily identifies a unique sender. The objective of digital signature is to guarantee that the individual sending the message is who he or she really claims to be just like the written signature. The Controller of Certifying Authorities of India (CCA) has authorized certain trusted Certifying Authorities (CA) who in turn allot on a regular basis Digital Certificates, Documents which are signed digitally are legally valid documents as per the Indian IT Act (2000). Why is a Digital Signature required? In order to bid for BPCL e-tenders all the vendors are required to obtain a legally valid Digital Certificate as per Indian IT Act from the licensed Certifying Authorities (CA) operating under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India. The Digital Certificate is issued by CA in the name of a person authorized for filing Bids / Offers on behalf of his Company. A Vendor / Bidder can submit their Bids / Offers On-line only after digitally signing the bid / documents with the above allotted Digital Signatures. Submission of Documents Note: Vendor is required to save / store their bid documents for each item into their computers before submitting their bid into e-tender. Bidders shall make their own arrangement for e-bidding. The Price Bid and Un-priced Technical Bids have to be submitted online only. However, documents which necessarily have to be submitted in originals like EMD and any other documents mentioned in the tender documents have to be submitted offline. BPCL shall not be responsible in any way for failure on the part of the bidder to follow the instructions. Further BPCL in any case will not be responsible for inability of the bidder in participating in the event due to ignorance, failure in Internet connectivity or any other reason. It is advised that the bidder uploads small sized documents preferably (up to 5 MB) at a time to facilitate in easy uploading into e-Procurement site. BPCL does not take any responsibility in case of failure of the bidder to upload the documents within specified time of tender submission. Submission and Opening of Bids Bid along with all the copies of documents should be submitted in e-form only through BPCL e-Procurement system. Before the bid is uploaded, the bid comprising of all attached documents should be digitally signed using digital signatures issued by an acceptable Certifying Authority (CA) in accordance with the Indian IT Act 2000. If any modifications are required to be made to a document after attaching digital signatures, the digital signature shall again be attached to the modified documents before uploading the same.

ANNEXURE-VIII

BPCL STANDARD NOTICE INVITING TENDER

CRFQ: 1000157963

PROVIDING AND LAYING PAVER

BLOCK DRIVEWAY IN


MANAGER CONST.(RETAIL) , JAIPUR

BHARAT PETROLEUM CORPORATION LIMITED,

OLD RESIDENCY ROAD, 22 GODAM, JAIPUR - 16

ANNUAL RATE CONTRACT FOR SUPPLY & LAYING OF

PAVER BLOCK ON RETAIL OUTLET IN JAIPUR

TERRITORY, RAJASTHAN

COLLECTIVE RFQ NO. 1000157963

LIMITED TENDER ENQUIRY.

REGISTRED/ENLISTED VENDORS.

.

10.02.2012

0141 2740876

TENDER OPENING TIME:- 15:30 PM

AMM

RAJASTAHAN .E

TENDER.4

ON LINE BIDS ONLY

11.06.2012 / 15:30 PM

VENDOR SAP CODE _______________________ SIGNATURE & SEAL OF THE VENDOR __________________

PLEASE ENCLOSE THIS WITH THE PRICE BID

COLLECTIVE RFQ NO. 1000157963

120 DAYS FROM THE DATE OF AGREEMENT

ANNUAL RATE CONTRACT FOR SUPPLY & LAYING OF PAVER ON RETAIL OUTLETS IN JAIPUR TERRITORY, RAJASTHAN

11.06.2011 / 15:00 PM



Party shall note that quoted rates should be inclusive of all material, labour, electricity, water,

power equipment, tools / tackles, centering, shoring, lifts, leads, scaffolding, excise / customs /

octroi duties, sales tax, works contract tax, trade tax, turnover tax & cess etc. levied by State /

Central authorities. All materials are to be supplied by the tenderer unless otherwise stated.

CRFQ No.:- 1000157963, ANNUAL RATE CONTRACT FOR SUPPLY & LAYING OF PAVER ON RETAIL OUTLETS IN JAIPUR








On completion of the work to the satisfaction of BPCL and after clearing the debris, tools, tackles, materials

etc. from the site, the contractor shall submit his final bill based on the jointly recorded measurement of

actual work done. Payment of final bill will be made after adjusting interim payments, recoveries if any, and

retention amount deducted and retained.

Payments for each of the Running Bill of the contractor shall be limited to 90% of the value of work certified.

At the end of the contracted work, 10%-retained value as above will be converted to Retention Money for a

period of 6 months. No interest will be paid on money retained by the Company. Retention money shall be

paid to the contractor after 6 months from the date of final bill payment after adjustment any dues/claims of

the Corporation against the contractor for any reason whatsoever as per the agreement, which may arise

within the defect liability period of 6 months.



Retention money is deductible for all jobs of a value exceeding Rs.1,00,000.00 each at 10% of

the value of the gross bill amount, less TDS and WCT – with the introduction of Extended

Withholding Tax (EWT) functionality in SAP.

On specific request of the contractor, BPCL may agree to release Retention Money of

running/final bill against Performance Bank Guarantee (in approved format) valid till 6 months

from the date of completion of job plus a lodgment period of 3 months, provided such request

is received in writing at the time of responding to the Tender Enquiry and PBG is submitted

along with duly acknowledged agreement. NO mid-course release of Retention Money shall be

entertained till end of defect liability period.

Any defects noticed during the inspection and earlier shall be made good by the

successful tenderer at his cost to the satisfaction of the Company’s engineer. In the event of

the successful tenderer failing to make good the defects, the company shall have the right to

get the defects rectified by any other agency at the cost of successful tenderer, and for this

purpose deduct such sums from the retention money.



ANNEXURE-B

Over writings, corrections and alterations are to be avoided. In case corrections become

necessary, the same should be initialed by the person signing the tender.. Tenderers are advised

not to use any type of corrections fluid.





ANNEXURE-IX

PRICE BID DOCUMENT

CRFQ: 1000157963

PROVIDING AND LAYING PAVER BLOCK

DRIVEWAY IN


Material/Services required at:Sanganer TOP

Bharat Petroleum Corporation Ltd.

Sitapura Industrial Area,P.O.Shri Ram Ki

Nangal,Sanganer Jaipur- 281005

India______________________________________________________________________________________________________________________________________________Kind Attn:

Please quote your lowest prices for the supply of materials/services as per details given below. The quotation

shall show separately and clearly (without any corrections) the basic price, discount (%), packing & forwarding

(%), excise duty (with relevant excise tariff no./chapter id), sales tax (VAT/CST), freight(%),Service tax,other

charges, etc against each item separately, as applicable.

Foreign vendors shall always quote their FOB prices against each item. Rates/charges quoted in the

quotation shall be final and no additional charges/corrections will be accepted after the receipt of quotation unless

the same is necessitated by BPCL in writing.

The quotation shall be put in a sealed envelope superscribed as "QUOTATION FOR BPCL COL.No.1000157963

and sent to us before due date & time.

_______________________________________________________________________Item Material Qty Unit Unit Basic Rate

Description Delivery date (in Figures)_______________________________________________________________________00010 S/L PAVER BLOCK IN JAIPUR RETAIL TERR. 01.07.2012_______________________________________________________________________ The item 00010 covers the following services: 10 9001113 38,400 M2

RW Pavers 80mm . natural grey colr (Square meter)

Supplying n laying cement concrete paver blocks of size 225 x 112.5 x 80 mmover 50 mm thick coarse sand bedding i/c filling voids with fine sand andcompaction using surface vibrator as per the enclosed terms and conditions andspecifications for various locations. Pavers to be of Natural grey colour ofapproved shape.

_________________________________________________________________

Service Item 10: Unit basic rate in words ________________________________

______________________________________________________________________________________________________________________________________________ 20 9001114 9,600 M2

RW Pavers 80mm . Red colour. (Square meter)

To,

BPCL ESTIMATE

MUMBAI . India - 400038.

Ph:,Fax:.

Vendor Code:300648

Quotation Due Date/Time:27.02.2012

For Bharat Petroleum Corporation Ltd.Vendor Sign & Stamp

TRIAL PRINT OUT

REQUEST FOR QUOTATION Collective RFQ Number/ Purchase Group 1000157963 / E48-CONST.GRP [JAIPUR]

Contact person/Telephone

Fax : Email: Our ref.:

RFQ No/Date: 6000543487 / 08.02.2012

Page 1 of 5

Item Material Qty Unit Unit Basic Rate

Description Delivery date (in Figures)_______________________________________________________________________Supplying n laying cement concrete paver blocks of size 225 x 112.5 x 80 mmover 50 mm thick coarse sand bedding i/c filling voids with fine sand andcompaction using surface vibrator as per the enclosed terms and conditions andspecifications for various locations. Pavers to be of Red colour of approvedshape.

_________________________________________________________________


______________________________________________________________________________________________________________________________________________ 30 9001115 12,800 M2

RW Pavers 80mm rub. moulded natural gre (Square meter)

Supplying n laying cement concrete paver blocks of size 225 x 112.5 x 80 mmover 50 mm thick coarse sand bedding i/c filling voids with fine sand andcompaction using surface vibrator as per the enclosed terms and conditions andspecifications for various locations. Pavers to be rubber moulded of Naturalgrey colour of approved shape.

_________________________________________________________________


______________________________________________________________________________________________________________________________________________ 40 9001116 3,200 M2

RW Pavers 80mm rub. moulded Red colour. (Square meter)

Supplying n laying cement concrete paver blocks of size 225 x 112.5 x 80 mmover 50 mm thick coarse sand bedding i/c filling voids with fine sand andcompaction using surface vibrator as per the enclosed terms and conditions andspecifications for various locations. Pavers to be rubber moulded of Redcolour of approved shape.

_________________________________________________________________


_______________________________________________________________________Service Tax%____________ VAT%________________ CST%________________

_____________________________________________________________________________________________________________________________________________________________________________________________________________________

To: BPCL ESTIMATE MUMBAI - 400038 India (300648)


TRIAL PRINT OUT

Page 2 of 5

Grand Total (inclusive of all taxes, duties/charges etc) In figure: In Words :

_______________________________________________________________________



TRIAL PRINT OUT

Page 3 of 5

TERMS & CONDITIONS_______________________________________________________________________Important Notice_______________________________________________________________________Sr.No Description_______________________________________________________________________ 001 Quotation received after due date will not be entertained

002 Your quotation must specify exact amount or percentage discount,

Excise, S.T., Charges, Transport, Packing & forwarding, Octroi, etc.

as applicable.

003 In case you are unable to quote, kindly send the quotation with a

regret for our records. Non-receipt of a regret will adversely

affect your vendor rating.

004 No quotation will be accepted without your rubber stamp and

signature.

005 Your quotation must be strictly in enclosed envelope

indicating Collective RFQ No., RFQ No. and due date.

006 For all future correspondences please mention the vendor code

Collective RFQ Number & RFQ Number.

007 Retention Money 10 % shall stand deducted from each and every

running bill submitted in the event of contract is awarded.

LIST OF ENCLOSURES



TRIAL PRINT OUT

Page 4 of 5

-------Tear off Portion to be pasted on the envelope containing offer------------

_______________________________________________________________________Collective RFQ No. : 1000157963

Our Reference: Due Date : 27.02.2012

RFQ No. : 6000543487

Subject:

To,

Purchase Group : E48-CONST.GRP [JAIPUR]_______________________________________________________________________



TRIAL PRINT OUT

Page 5 of 5

REQUEST FOR QUOTATION CRFQ -1000157963

Documents

Transcript of REQUEST FOR QUOTATION CRFQ -1000157963