REQUEST FOR PROPOSALS - Tyler Texas RFQ... · The purpose of this RFP is to invite potential...

REQUEST FOR PROPOSALS

RFP # 16-025

Solicitation for:

WEST SIDE AVIATION DEVELOPMENT

Proposals Due: Tuesday, June 28, 2016 at 2:00 p.m.

Tyler Pounds Regional Airport P a g e | 2 RFP # 16-025

Tyler Pounds Regional Airport Request for Proposal

West Side General Aviation Development TABLE OF CONTENTS PAGE

General Information

1.1 Introduction 4 1.2 Purpose of the RFP 4 1.3 Proposal Due Date and Time 4 1.4 Modification or Withdrawal of Offers 5 1.5 Subcontract Obligations 5 1.6 Confidential Information 5 1.7 Contract Documents 6 1.8 Proposal Life 6 1.9 Business Diversity Participation 6 1.10 Discussion Format 8 1.11 Timeline 9 1.12 Sales Tax 9

Proposal Procedures

2.1 Inquiries about the RFP 9 2.2 Proposal Submission 10 2.3 Contract Negotiations 10

Specifications

3.1 Description of Entity 10 3.2 Scope 11 3.3 Proposal Fee 12 3.4 Pricing 13

Proposal Preparation Instructions

4.1 General 13 4.2 Transmittal Letter 13 4.3 Business and Technical Proposal 14 4.4 Company Financial Information 16 4.5 References 16 4.6 Business Diversity Participation 16 4.7 Pricing and Revenue Proposal 16 4.8 Land Lease 17

Proposal Evaluation

5.1 Proposal Evaluation Procedure 17


TABLE OF CONTENTS CONTINUED… PAGE Exhibit A Land Development 19 Exhibit B Drainage Plan 20

Exhibit C Minimum Standards 21 Exhibit D Questionnaire 25 Exhibit E Company References/Client Profile Information 27

Exhibit F Project Description 28 Exhibit G Land Use Covenants & Restrictions 29

Exhibit H Plan of Development 30


REQUEST FOR PROPOSAL

West Side General Aviation Development

GENERAL INFORMATION

1.1 INTRODUCTION

This Request for Proposal (RFP) for West Side Aviation (W.S.A.) Development is issued by the Tyler Pounds Regional Airport (“Airport”). This document solicits qualifications, information and proposals from firms and individuals ("Respondent") who may wish to develop an aviation development program which includes the lease and development of certain real estate described below. Qualified firms and individuals with such an interest are invited to comply with the procedure described below.

1.2 PURPOSE OF THE RFP

The purpose of this RFP is to invite potential Respondents to lease land from Airport and develop the site for an aviation related business requiring airside access examples: FBO, executive hangars, air freight facility and/or T-Hangars or possible combinations thereof.

1.3 PROPOSAL DUE DATE AND TIME

All Proposals must be received at the address below no later than 2 p.m. on Tuesday, June 28, 2016. All proposals must be received at the below address:

Sherry Petit COT Purchasing Office 511 West Locust Tyler, Texas 75702

All Proposals must be submitted in a sealed envelope clearly marked with West Side Aviation Development RFP and the Proposal Due Date and Time. All submittals shall include: One (1) complete, original proposal marked “ORIGINAL”; three (3) complete copies of the original proposal; and other related documentation required by this RFP as well as one (1) electronic copy on CD or DVD. Any proposal received after the Proposal Due Date and Time will be unopened and returned to the Respondent upon request. All rejected proposals not claimed within thirty (30) days of the date of rejection will be destroyed.


1.4 MODIFICATION OR WITHDRAWAL OF OFFERS

Any proposal may be withdrawn by written request of the proposer until the date and time established herein for opening of the proposals. Any proposals not previously withdrawn will, upon opening, constitute an irrevocable offer for ninety (90) days (or until one or more of the proposals has been duly accepted by the City, whichever is earlier) to provide the City the services solicited in this request for proposals.

1.5 SUBCONTRACT OBLIGATIONS

Although the Airport anticipates that any Respondent submitting a proposal will provide the major portion of the development, subcontracting by the Respondent is acceptable in performing the requirements of this RFP. Respondents are encouraged to team with the local real estate and contracting community in their proposal to this RFP. The Respondent is responsible for the performance of any obligations that may result from this RFP and shall not be relieved by the non-performance of any subcontractor. Any Respondent’s proposal must identify major subcontractors and outline the contractual relationship between the Respondent and those subcontractors. Any subcontracts entered into by the Respondent must be in compliance with all state, county, and city laws.

All subcontracts held by the Respondent must be made available upon request for inspection and examination by appropriate City of Tyler officials and such relationships must meet with the approval of the Airport.

The combined qualifications and experience of the Respondent and any or all known subcontractors will be considered in the Airport’s evaluation.

1.6 CONFIDENTIAL INFORMATION

Respondents are advised that materials contained in proposals are subject to the Texas Public Information Act, Texas Government Code, Chapter 552, and, after the contract award, all or portions may be subject to being viewed and copied by any member of the public, including news and competitors. Respondents claiming a statutory exception to the Texas Public Information Act must place all confidential documents (including the requisite number of copies) in a sealed envelope clearly marked “Confidential” and must indicate in the transmittal letter and on the outside of that envelope that confidential materials are included. The Airport will not consider prices to be confidential information. In the event that a valid Public Information Request is received and the scope thereof includes information deemed to be Confidential, City will work with Proposer to seek to protect such information by seeking an Attorney General Opinion as allowed by law.


1.7 CONTRACT DOCUMENTS

Any or all portions of this RFP and normally any or all portions of the Respondent’s response will be incorporated by reference as part of the final Lease Agreement between the Airport and the selected Respondent. Proprietary or confidential material submitted properly (see Section 1.8) will not be disclosed by the Airport, unless required by law.

1.8 PROPOSAL LIFE

All proposals made in response to this RFP must remain open and in effect for a period of not less than three hundred and sixty five (365) days after the date for proposals. Any proposal accepted by the Airport for the purpose of lease negotiations shall remain valid until superseded by an Agreement between the parties or until rejected by the Airport.

1.9 BUSINESS DIVERSITY PARTICIPATION

AIRPORT CONCESSION DISADVANTAGED BUSINESS ENTERPRISE (ACDBE) REQUIREMENTS [49 CFR Part 23 (26.53)] In this Agreement, ACDBE means Airport Concession Disadvantaged Business Enterprise, as defined in 49 CFR Part 23, and means a concession that is a for-profit small business concern (1) that is at least fifty-one percent (51%) owned by one or more individuals who are both socially and economically disadvantaged, or in the case of a corporation, in which fifty-one percent (51%) of the stock is owned by one or more such individuals; and (2) whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it. Individuals who are reputably presumed to be socially and economically disadvantaged include women, Black Americans, Hispanic Americans, Asian-Pacific Americans and Asian-Indian Americans.

City will ensure that all information is complete and accurate and adequately documents the bidder/offeror’s good faith efforts before City commits to the concession agreement with the bidder/offeror.

The City treats bidder/offeror’s compliance with good faith effort requirements as a matter of responsibility.

Each solicitation for which a concession specific goal has been established will require the concessionaires to submit the following information:

1. The names and addresses of ACDBE firms or ACDBE suppliers of goods and

services that will participate in the concession; 2. A description of the work that each ACDBE will perform; 3. The dollar amount of the participation of each ACDBE firm/supplier participating;


4. Written and signed documentation of commitment to use a ACDBE whose participation it submits to meet a contract goal;

5. Written and signed confirmation from the ACDBE that it is participating in the concession as provided in the prime concessionaire’s commitment;

6. If the contract goal is not met, evidence of good faith efforts; 7. An annual report to be received by the Airport Concession Disadvantaged Business

Enterprise Liaison Officer (ACDBELO) by October 15th for the previous fiscal year ending September 30th to include the following information on all firms/suppliers participating in the concession:

Vendor Name

Vendor Mailing Address

ACDBE Certified

Total Amount Spent with Vendor

Y or N $ Y or N $ Y or N $ Y or N $

Within 20 days of being informed by the City that it is not responsible because it has not documented sufficient good faith efforts, a concessionaire may request administrative reconsideration. Concessionaire shall make this request in writing to the following reconsideration official:

Jennifer L Price

Airport Projects Coordinator Tyler Pounds Regional Airport 700 Skyway Blvd., Suite 201

Tyler, Texas 75704 [email protected]

The reconsideration official will not have played any role in the original determination that the concessionaire did not document sufficient good faith efforts.

As part of this reconsideration, the concessionaire will have the opportunity to provide written documentation or argument concerning the issue of whether it met the goal or made adequate good faith efforts to do so. The concessionaire will have the opportunity to meet in person with our reconsideration official to discuss the issue of whether it met the goal or made adequate good faith efforts to do. City will send the concessionaire a written decision on reconsideration, explaining the basis for finding that the concessionaire did or did not meet the goal or make adequate good faith efforts to do so. The City will require a concessionaire to make good faith efforts to replace an ACDBE that is terminated or has otherwise failed to complete its concession agreement, lease, or subcontract with another certified ACDBE, to the extent needed to meet the concession specific goal. City will require the concessionaire to notify the Airport

mailto:[email protected]


Concession Disadvantaged Business Enterprise Liaison Officer (ACDBELO) immediately of the ACDBEs inability or unwillingness to perform and provide reasonable documentation.

In this situation, the City will require the concessionaire to obtain City’s prior approval of the substitute ACDBE and to provide copies of new or amended subcontracts, or documentation of good faith efforts. The concessionaire must include the specific reasons for the termination and/or failure to complete its agreement as set forth above. The concessionaire must also provide the ACDBE with any and all documents and information as may be requested with respect to the termination or substitution of the ACDBE.

If the concessionaire fails or refuses to comply in the time specified, City will take appropriate measures until satisfactory action has been taken. If the concessionaire still fails to comply, the ACDBELO may issue a termination for default proceeding.

1.10 DISCUSSION FORMAT

The City of Tyler reserves the right to reject any or all proposals received or to award, without discussions or clarifications, an Agreement on the basis of initial proposals received. Therefore, each proposal should contain the Respondent’s best terms from a revenue, business plan, and technical standpoint. If discussions are reopened, the Airport may issue an additional request for best and final offers from all Respondents determined by the Airport to be reasonably susceptible to being selected for award.

Following evaluation of the best and final offers, the Airport may select for negotiations the offers that are most advantageous to the Airport, considering business plan, revenue, overall community impact and the evaluation factors in the RFP.

The Airport also reserves the right to conduct clarifications to resolve minor issues. If only clarifications are sought, best and final offers may not be requested. The Airport retains sole discretion to determine whether contact with Respondents is for clarification or discussion. The Airport wishes to avoid lengthy property meetings regarding this request prior to the pre-proposal meeting. All questions shall be in writing and submitted to the following:

Jennifer L Price Airport Projects Coordinator

Tyler Pounds Regional Airport 700 Skyway Blvd., Suite 201

Tyler, Texas 75704 [email protected]



1.11 TIMELINE

Date Event May 9, 2016 and Request for proposals documents to be May 16, 2016 advertised to prospective proposers. June 9, 2016 Pre-proposal meeting to be held at 2:00 P.M. in

the conference room, Tyler Pounds Regional Airport Terminal, 2nd Floor of the West Side Terminal Building.

June 16, 2016 Questions must be submitted no later than 2:00

P.M., by email or mail, to Tyler Pounds Regional Airport, 700 Skyway Blvd, Suite #201, Tyler, Texas 75704. Email at [email protected]

June 28, 2016 Proposals are due at Tyler Water Utilities by

either hand delivery or mail no later than 2:00 P.M. to:

Sherry Pettit, 511 W. Locust, Tyler, TX 75702

1.12 SALES TAX

The Airport is exempt from state, federal and local taxes. The Airport will not be responsible for any taxes levied on successful Respondent as a result of an Agreement.

PROPOSAL PROCEDURES

2.1 INQUIRIES ABOUT THE RFP

All inquiries and requests for information affecting this RFP must be submitted in writing to:

E-mail: [email protected]

Or if e-mail is not an option for your company then mail to the following address:




West Side Aviation Development

Jennifer L. Price Tyler Pounds Regional Airport 700 Skyway Blvd, Suite 201

Tyler, Texas 75704

Inquiries shall be submitted no later than 2:00 p.m. (CST) on Tuesday, June 16, 2016. The Airport reserves the right to decide whether any questions are appropriate to answer. If responses are provided by the Airport, the responses will be written, and available via Addendum at http://www.cityoftyler.org/Departments/Airport/Business/RFPRFQ.aspx. No negotiations, decisions or actions shall be initiated by any Respondent as a result of any verbal discussion with any representative of the Airport or with any Airport employee. Airport staff led tours outside the pre-proposal meeting are not desired and will be very limited upon approval by the airport manager.

2.2 PROPOSAL SUBMISSION

One (1) original, three (3) copies, and one (1) electronic copy on CD or DVD of the proposal for the W.S.A. Development RFP scope must be received by the Airport’s office on or before the due date for proposals, as specified. Each copy of the proposal must follow the format indicated in Section 4 of this document. Unnecessarily elaborate brochures or other presentations, beyond that sufficient to present a complete and effective proposal, are not desired.

2.3 CONTRACT NEGOTIATIONS

After recommendation of a selected Respondent by appropriate officials of the Airport, negotiations will commence toward a construction schedule and definitive lease agreement. If at any time the negotiation activities are determined to be ineffective by the Airport, the Airport may cease all activities with that Respondent and may begin contract negotiations with the next highest ranked Respondent. This process may continue until either both the Respondent and the Airport execute a definitive lease agreement or the Airport determines that no acceptable alternative proposal exists.

SPECIFICATIONS

3.1 DESCRIPTION OF ENTITY

Tyler Pounds Regional Airport has a mission to provide a safe, secure and exceptional regional airport facility that will support the needs of the commercial and general aviation related business in an efficient and highly responsive approach.

http://www.cityoftyler.org/Departments/Airport/Business/RFPRFQ.aspx


Tyler Pounds Regional Airport is owned and operated by the City of Tyler, Texas. Tyler Pounds Regional Airport provides comprehensive commercial and general aviation services to businesses and residents of East Texas. More than 150,000 passengers fly in and out of Tyler Pounds Regional Airport each year. Frequent air service is available from American Airlines. Air traffic control services are provided by an FAA Air Traffic Control Tower from 6:30 a.m. until 9:30 p.m. (CST). An instrument approach is available using ILS and VOR approach. The Airport has three runways with two active and the longest, approximately 8300 feet long being under reconstruction until YR 2017/18 depending on release of FAA funds. All runways carry standard magnetic heading identification and taxiways are identified by a single letter. All runways currently have GPS locations. Tyler Pounds houses several medical evacuation helicopters on airport grounds with 30+ operations logged per month designated as medical transport. There are currently two Fixed Base Operators that offer fuel sales, aircraft storage, flight instruction, pilot facilities, charters, and full service repairs. Also, there are several private hangars for corporate aircraft storage and office facilities. The Airport plans for an approximate (6.5+/- acres) of general aviation (GA) development on the west side of the airfield. There is a need for facility improvement to meet forecast demand while creating an environment for future diversification and development and fiscal viability. In evaluating landside and airside elements associated with the West GA Development Area, there was an anticipated demand for aircraft storage facilities as well as ease of airside and landside access to facilities. The combination of both hangar and box hangar development provides greater flexibility for phasing development and revenue generation as well as utilization of space. Whereas the corporate hangar and landside access provides for a diversification of revenue sources while accommodating anticipated aircraft demand for both apron and aircraft storage facilities. The Airport placed an extensive amount of select fill dirt in this area in conjunction with the construction of Taxiway K. The fill dirt was placed under a density control specification. The area has access to City of Tyler water and sanitary sewer, natural gas, fiber optic cable connection and water mains for fire protection. City of Tyler storm water systems are stubbed to the site as shown on Exhibit “B”.

3.2 SCOPE

The Successful Respondent(s) must describe the planned scope of work and tasks including but not limited to the following:

1. The optimal development, vision and strategies for the selected land area

identified in Exhibit “A” to ensure greatest marketability, optimum return,


and maximum overall community impact. 2. Provide development ideas/opportunities for Airport land Areas identified in

Exhibit “A” while conforming to the Airport’s policies, procedures and current zoning ordinances. There are no preconceived notions as to structures or uses t h a t could be proposed, and Respondents are encouraged to provide creative options to stimulate economic growth opportunities and job creation. Respondent must have the capacity to provide detailed sources and uses of funds analysis, reflecting current and projected market conditions, for both specific projects and the overall development, if applicable.

3. The successful Respondent will submit preliminary site plans and building concepts clearly documenting the critical/significant components of the proposed development. Prior to Lease execution, the plans will include, but shall not be limited to, items listed in Exhibit “H”.

4. Provide due diligence to perform testing and duties including but not limited to environmental testing, surveys, zoning, restrictions, zoning variances, and entitlements.

5. Assist with the representation of the Airport in connection with presentations made to the Tyler City Council and Tyler Airport Advisory Board, as well as to the other entities if requested.

6. Coordinate legal, appraisal, survey, and title work including the Airport as required for transactions involving development.

7. Responsible for leasing lessee’s improvements within 180 days, once construction and site improvements are completed.

8. Responsible for coordinating and managing any subcontractors involved in tasks performed related to land development.

9. Responsible for to coordinate and manage all construction and site improvements in compliance with the Airport’s policies, security requirements and safety procedures.

10. Provide monthly reports on the status of its assignments, including project timelines and action plans.

3.3 PROPOSAL FEE

Each Respondent shall submit a cashier’s check from a reputable bank at the time of Proposal submission in the amount of Five Thousand and No/100 Dollars ($5,000), made payable to the “Tyler Pounds Regional Airport”, and which will be held by The City of Tyler Purchasing Department as a refundable proposal fee; and it is understood and agreed that no interest will accrue thereon at any time (the “Proposal Fee”). The Proposal Fee will be returned by the Airport to Respondents within ten (10) days after the Airport and the successful Respondent execute a definitive agreement as provided under this RFP. With respect to the successful Respondent, its Proposal Fee may be retained by the Airport and applied against any sums due and owing under any definitive agreement.


3.4 PRICING

Not Applicable

PROPOSAL PREPARATION INSTRUCTIONS

4.1 GENERAL

To facilitate the timely evaluation of the proposal, a standard format for proposal submission has been developed and is documented in this section. All Respondents are required to format their proposals in a manner consistent with the guidelines described below:

• Each item must be addressed in the Respondent’s proposal or the proposal may

be rejected. • The transmittal letter should be in the form of a letter. The business and

technical proposals must be organized under the specific section titles as listed below.

• The proposal must be no longer than 20 pages of 10 pt. type with margins at minimum of 1” (the Airport welcomes double-sided print) for the Area of interest. Page limitation includes Transmittal Letter, Business and Technical Proposal, References, Business Diversity Program, Revenue Proposal, and Additional Proposal Information and no other sections as specified in this RFP. Tabbed appendices are permitted if clearly labeled and will not be included as part of the 20 page limit.

• The Airport may, at its option, allow all Respondents a five-calendar-day period to correct errors or omissions to their proposals. Should this necessity arise, the Airport will contact each Respondent affected. Each Respondent must submit written corrections to the proposal within five (5) calendar days of notification. The intent of this option is to allow proposals with only minor errors or omissions to be corrected. Major errors or omissions, such as the failure to include the concept, will not be considered by the Airport as a minor error or omission and may result in disqualification of the proposal from further evaluation.

4.2 TRANSMITTAL LETTER

The Transmittal Letter must address the following topics except those specifically identified as “optional.”

4.2.1 Summary of Ability and Desire to Supply the Required Services

The transmittal letter must briefly summarize the Respondent’s ability to supply the requested services that meet the application requirements defined in this RFP. The letter must also contain a statement indicating the


Respondent’s willingness and ability to fulfill the development subject to the terms and conditions set forth in the RFP.

4.2.2 Proposal Life

A statement must be included that indicates the length of time during which the Airport may rely on all proposal commitments. The Airport requires that this period of time not be less than 365 days from the due date for submission of proposals. Any proposal accepted by the Airport for the purpose of lease negotiations must remain as committed through the lease negotiation period.

4.2.3 Signature of Authorized Representative

A person authorized to commit the Respondent to all terms in its proposal must sign the transmittal letter. Such person’s authority to do such act must be consistent with the information contained in Section(s) 4.3.4 – 4.3.5 of this RFP.

4.2.4 Other Information

This item is optional. Any other information the Respondent thinks should be considered in the evaluation of its proposal may be briefly summarized.

4.3 BUSINESS AND TECHNICAL PROPOSAL

The Business and Technical Proposal must address the following topics except those specifically identified as “optional.” By reading the Respondents Business and Technical proposal, the Airport must be able to gain a comfortable grasp at a general level of the aviation complex to be developed and the methods proposed by the Respondent to provide them. A detailed explanation should be included to understand how the development will comply with the scope of this RFP. Examples should be used whenever possible; these items may be included in the appendix and will not be included in the total page proposal requirement.

4.3.1 General

This optional section of the business proposal may be used to introduce or summarize any information the Respondent deems relevant or important to the Airport’s successful evaluation of the development requested in this RFP.

4.3.2 Respondent Questionnaire

Respondent to include in its submission the answers to the Questionnaire


in Exhibit “D”. In the submission, Respondent to include the question number and question with its answer as instructed in Exhibit “D”.

4.3.3 Proposal Descriptions

Respondent to include in its submission the answers to the Project Descriptions in Exhibit “F”. In the submission, Respondent to include the question number and question with its answer as instructed in Exhibit “F”.

4.3.4 Registration to do Business

Respondents proposing to provide the services in this RFP are required to be registered to do business within the State of Texas by the Texas Secretary of State. The website address containing the necessary forms can be found at http://www.sos.state.tx.us. This process must be concluded prior to lease negotiations with the Airport. It is the successful Respondent’s responsibility to complete the required registration with the Secretary of State. The Respondent must indicate the status of registration, if applicable, in this section of the proposal.

4.3.5 Authorizing Document

Respondent personnel signing the Transmittal Letter of the proposal must be legally authorized by the organization to commit the organization contractually.

4.3.6 Subcontractors

The Respondent must list any subcontractors that are proposed to be used in providing the required services. The subcontractor’s responsibilities under the proposal, the subcontractor’s form of organization, and an indication from the subcontractor of a willingness to carry out these responsibilities are to be included for each subcontractor. This assurance in no way relieves the Respondent of any responsibilities in responding to this RFP or in completing the commitments documented in the proposal. The Respondent must indicate which, if any, subcontractor is certified as a Minority-Owned, Women-Owned, or Veteran-Owned Business Enterprise.

4.3.7 Additional Business and Technical Information

The section will include the following required elements: 1. Disclose any potential conflicts of interest including but not

limited to Respondent’s representation of other entities. 2. Explain how your firm controls cost. 3. How does your firm manage to meet project deadlines? Explain how

your firm works with its clients if a deadline is not going to be met.

http://www.sos.state.tx.us./


4.4 COMPANY FINANCIAL INFORMATION

This section should include the Respondent’s income statement and a balance sheet for each of the two (2) most recently completed fiscal years. If the organization includes more than one product division, separate financial statements must be provided for the division responsible for the development and marketing of the requested development. If Respondent desires to protect the information from disclosure, Respondent should comply with Section 1.6 titled Confidential Information.

4.5 REFERENCES

The Respondent should complete Exhibit “E” for at least three (3) clients for the proposed team members that have performed similar developments that are the same or similar to those requested in this RFP, along with a description of each team members’ role on those projects. The more similar the referenced services are to those requested in this RFP in Section 3.2 – Scope; the greater weight will be attached to the references in the Airport evaluation process under Section 5.1.

4.6 BUSINESS DIVERSITY PARTICIPATION

If applicable for concessions, proposals must contain a description of the type of services to be performed by each minority, women, and veteran owned businesses (M/W/VBE) in the fulfillment of the participation goals in response to this RFP. In this Agreement, ACDBE means Airport Concession Disadvantaged Business Enterprise, as defined in 49 CFR Part 23, and means a concession that is a for-profit small business concern (1) that is at least fifty-one percent (51%) owned by one or more individuals who are both socially and economically disadvantaged, or in the case of a corporation, in which fifty-one percent (51%) of the stock is owned by one or more such individuals; and (2) whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it. Individuals who are reputably presumed to be socially and economically disadvantaged include women, Black Americans, Hispanic Americans, Asian-Pacific Americans and Asian-Indian Americans.

4.7 PRICING AND REVENUE PROPOSAL

The Respondent’s Proposal will disclose all estimated costs associated with the development and completion of this Project; the proposed ownership structure thereof; proposed revenue to the Airport; and the economic impact to the overall community, associated with this Project. Failure to comply fully with the requirements of this Section may be cause for the Airport to reject, as non-compliant, said Proposal from any further consideration.


4.8 LAND LEASE

West Side General Aviation Development Area is $0.10 per square foot for the first three (3) years, with a $0.005 increase per year thereafter, up to year ten (10) of the lease. (Ord. No. 0-2016-10, 1/13/2016)

The term of Lease shall be for a period of about twenty (20) years. Lessee shall have an option to renew the Lease for two (2), five-year period(s) upon the expiration of the initial lease term at rates to be negotiated. It is specifically agreed that Lessee's option to extend the original term of this Lease shall be subject to a finding and determination by the City Council, subsequent to the receipt of the exercise of said option to renew by Lessee, as follows:

That the operations of Lessee upon the premises have not resulted in a disruption of normal Airport aviation activities; and that,

The continued use of said premises by Lessee will be consistent with the normal functioning of the Airport for the extended term.

If Lessee continues to occupy the premises beyond the term of the leased period or any extension thereof, such holding over shall not constitute a renewal of this Lease but shall be a day-to-day tenancy only, which may be terminated at any time by City. Upon expiration or termination of this Lease, including any renewals, City shall have the first option to purchase buildings and improvements for a fair market value as determined by a mutually agreeable Independent Appraiser selected by the City and paid for by the Lessee at that time, or to request in writing that Lessee return the leased premises clear of all buildings and improvements above ground level constructed by Lessee.

PROPOSAL EVALUATION 5.1 PROPOSAL EVALUATION PROCEDURE

The Airport has selected a group of personnel to act as a proposal evaluation team. Subgroups of this team, consisting of one or more team members, will be responsible for evaluating proposals with regard to compliance with RFP requirements. All evaluation personnel will use the evaluation criteria stated below.

The categories of evaluation criteria are as follows by Area:


• Company Information and Experience (10 points) • Proposed Team Member and Experience/Successes (20 points) • Approach /Methodology (20 points) Including understanding local market

conditions • Overall Development Concept and how it will improve the airport services

(30 points) • Financial and Revenue Proposal (10 points) • References (10 points)

Based on the results of this evaluation, the qualifying proposal(s) determined to be the most advantageous for the W.S.G.A. Development, taking into account all of the evaluation factors, may be selected by Airport for further action, such as Lease Agreement negotiations. If, however, Airport decides that no proposal is sufficiently advantageous to the Airport, the Airport may take whatever further action that is deemed necessary to fulfill its needs. If, for any reason, a proposal is selected and it is not possible to finalize a contract with the Respondent, Airport may begin negotiations with the next qualified Respondent or determine that no such alternate proposal exists.


EXHIBIT “A”

WEST SIDE AVIATION DEVELOPMENT

LAND DEVELOPMENT


EXHIBIT “B”

WEST SIDE GENERAL AVIATION DEVELOPMENT

DRAINAGE PLAN


EXHIBIT “C”

MINIMUM STANDARDS FOR HANGAR AND T-HANGAR DEVELOPMENT Hangar development on the airport shall be in accordance with the General Aviation Development Plan and shall follow the minimum standards of construction and appearance as set forth below. All proposed development must be submitted in advance to the Airport Director in sufficient detail for review and approval with conformance with these minimum standards. Variations may be granted on a case-by-case basis. Building Types: Pre-engineered hangars, including open-bay and multi-unit T-hangars, shall be single story, rigid frame metal buildings. Exterior and interior walls shall be pre-engineered metal panels. Each hangar shall have horizontal rolling hangar doors and at least one personnel door per storage unit. The building shall have standing seam metal roofs with a continuous ridge vent. The unused space at each end of each T-hangar structure shall be provided with one exterior hollow metal door, frame and hardware with aluminum threshold. Lean-to additions on open-bay hangars may be approved only as a variation and must not encroach upon the separation distances between hangars or proposed hangars shown on the General Aviation Development Plan. SUBMITTALS: Submit manufacturer's product information, construction drawings and specifications of proposed construction in advance for conformance review and approval by the Airport Director. Submit a written Certification prepared and signed by Texas registered Professional Structural Engineer stating that the structural engineering design meets applicable loading requirements and codes of authorities having jurisdiction. DELIVERY, STORAGE: Delivery and storage of the pre-engineered metal hangar building components shall be coordinated and approved in advance by the Airport Director. The construction/erection schedule shall be coordinated with the Airport Director prior to work beginning. CONSTRUCTION Construction/erection shall be performed to prevent adverse impacts to adjacent sites or development. Adverse impacts include damage to development, erosion, excessive drainage, excessive dust or dirt, cutting of utility lines, etc. The developer shall be responsible for repair or replacement of damaged items.


DEVELOPMENT COMPONENTS: Hangar Apron: Aircraft aprons shall be of similar materials and construction as adjacent taxi lane. Hangar Floor: Floor shall be concrete and of sufficient strength to support the loads of the design aircraft. Floor shall slope to drain out the hangar door or have internal floor drains. Floor drain systems shall include oil/water separator systems. Hangar Building: Pre-engineered hangar manufacturer shall be a reputable company with a minimum 10-year history of hangar manufacturing experience. Rigid (Primary) Frame: Shall be from hot-rolled structural steel (ASTM A36 or A529). Provide frames factory welded and shop painted. Furnish frames complete with attachment plates, bearing plates and splice members. Factory drill frames for bolted field assembly. Purlins, Girts and Secondary Framing: Provide not less than 16-ga. shop painted rolled formed sections. Bolts: Provide shop painted bolts, except when structural framing components are in direct contact with roofing and siding panels. Provide stainless steel bolts when structural framing components are in direct contact with roofing and siding panels. Prime structural steel primary and secondary framing members with the manufacturer's standard rust-inhibitive primer. Prime galvanized members, after phosphoric acid pretreatment with manufacturer's standard zinc dust-zinc oxide primer. Exterior Siding, Interior Partitions, and Roofing: Steel sheets or panels shall be zinc-coated and not less than 26 gage, conforming to the requirements of ASTM A 525, Coating Designation G-90. Wall panels shall have a configuration of interlocking ribs not less than 1-1/8" deep, 12” on center and shall be mechanically attached to girts. Roof panels shall have standing seams not less than 2” deep, 12” on center and shall be mechanically attached to purlins with concealed fasteners. Wall sheet shall be furnished full height for exterior cladding and interior dividing partitions. Sheet Metal Accessories: Zinc-coated steel accessories shall be provided with zinc-coated siding or roofing, including ridge vents, cap, strips and plates. Ridge vents, caps and eave strips, fascia strips, flashings, gutters and downspouts, and miscellaneous accessories shall be formed from the same material, gage and color as the roof and wall coverings. Joint sealant material shall be provided to seal all side and end laps in metal sheets and panels, at ridges, bolt holes before inserting fasteners, for all flashings and corner closure sheets and elsewhere as necessary to provide watertight construction.


Closures: Inside and outside semi-rigid cross-linked polyethylene foam closure shall be provided as required to provide a bird proof building. Inside closure shall be self-adhesive. Thermal Insulation: 1-1/2” minimum, glass fiber blanket insulation, complying with ASTM C 991, with vinyl film vapor barrier facing is recommended between the roof and exterior wall panels and the structural system. Insulation shall have UL flame spread classification of 25 or less. And 2 inch wide continuous vapor-tight edge tabs. Hollow Metal Doors and Frames: Exterior personnel doors and frames shall be hollow metal. Doors shall be 3’-0” wide, 7’-0” high, and 1-3/4” thick. Hollow metal doors and frames shall be fire rated as required by local codes. Door Hardware to include 1-1/2 pair ball bearing butts, weather stripping, and heavy-duty cylinder lock set. Lock sets shall be “Best”, or as directed by the Airport Director. Provide master keying for Airport Director for emergency access. Fasteners for securing sheets and panels to structural supports or adjoining sheets or panels shall be concealed and shall be designed to withstand the design loads specified. Hangar Doors: Doors shall be bottom supported sliding sections with steel floor tracks and overhead guide rails. Steel plate shall be provided at the overhead guide rails for closure. Door rollers shall be designed to withstand all radial and thrust loads imposed by dead loads and winds pressure on the door. Caster type rollers are not acceptable. Roller bearings with grease shields shall be provided. Weather seals around the hangar door sections shall provide a weather tight seal when doors are in the closed position. Where aluminum surfaces come in contact with ferrous metal or other incompatible metals, paint the incompatible metal with a coating of heavy-bodied bituminous paint. Fluoropolymer Finish: Provide shop-applied 2-coat fluoropolymer (Kynar, Hylar) finish system to galvanized steel roofing and wall panels and related trim and accessory elements. Color of roof and wall panels shall be manufacturers standard white and as approved by the Airport Director. Color of sheet metal accessories shall be manufacturer’s standard white or blue, and as approved by the Airport Director. Electrical Provisions: Provide a minimum of one interior light and one interior ground fault interrupt power outlet in each hangar unit. Provide a minimum of one exterior wall mounted light activated by photocell for each hangar apron area. Exterior wall mounted apron lights shall be shielded from above and adequate to illuminate the individual hangar unit’s apron. Water Provisions: Provide a minimum of one hose bib in each hangar unit. Building Appurtenances: Any equipment or appurtenances such as ventilation fans, etc. shall not protrude beyond the allowable footprint shown on the General Aviation Development Plan or encroach upon the building separations indicated on the Plan.


Miscellaneous: Provide concrete splash blocks at each downspout. COMPLETION: Upon completion of the hangar and other improvements, the site shall be returned to its original condition with topsoil and grassing. The Airport Director shall be notified when the improvements are complete for a walk through observation of the construction. The Airport Director reserves the right to reject development not in accordance with these minimum standards. Prior to occupancy, hangars must be inspected by the local building inspector and receive a Certificate of Occupancy. A copy of the Certificate of Occupancy shall be provided to the Airport Director. Road Systems, utilities and drainage structures shall meet or exceed minimum design requirements for streets, drainage, water, and sewer facilities standards as set forth by the City of Tyler Engineering Department. Please refer to: https://www.cityoftyler.org/Departments/EngineeringServices.aspx


EXHIBIT “D”


RFP QUESTIONNAIRE

Respondent shall complete this questionnaire for the W.S.G.A. Development RFP.

Please provide responses by stating the associated number and restating the question in your submittal.

Company Information and Experience 1. Respondents will provide the below information:

a. Legal Name of Firm b. Doing Business under Other Company Name? If Yes, Name of Company c. Headquarters Address d. City, State, Zip Code e. Web Site Address f. Number of Years in Business g. Total Number of Employees h. Contact Phone #

2. Respondents to describe how their firm will collaborate with local

constituencies to ensure a satisfactory outcome for all parties involved.

3. Respondents to describe any sanctions, hearings, or proceedings by governmental or professional organizations for themselves or any proposed team members. For all incidents, respondents will provide the current status and details on any resolutions.

4. Respondents to provide total Annual Sales and Revenue separated by prior 3 full fiscal years.

Proposed Team Members and Experience 5. Respondents to provide a description of their proposed team, listing and describing

the types of professionals as well as their education, licensing, and background. Respondents will describe their team’s experience.

6. Respondents to describe their experience in working with or coordinating efforts with other Brokers, Architects, Engineers, and Contractors.

7. Respondents to describe their team’s analytical and financial analysis capabilities.

Approach and Methodology

8. Respondents to describe their approach and methods for identifying, marketing, leasing, and developing properties to achieve the highest possible return to the Airport, and the broader overall community.

9. Respondents to provide anticipated timelines for the development process, along


with detailed sources and uses of funds analysis for both specific individual projects and the overall development.

10. Respondents to provide a detailed description and/or examples of their approach

to complex or difficult developments and will include descriptions of any innovative techniques that have been successfully utilized to maximize value.

11. Respondents to provide detailed development ideas/opportunities for Airport land areas while conforming to the Airport’s policies, procedures and current zoning ordinances provided in Exhibit “F”. There are no preconceived notions as to structures or uses that could be proposed, and Respondents are encouraged to provide creative options to stimulate economic growth opportunities and job creation. All development must be for an aviation related purpose or requirement.

12. Respondents to provide estimate of contribution to the local tax base.


EXHIBIT “E”


RFP COMPANY REFERENCES/ CLIENT PROFILE INFORMATION

Respondent to complete a form for each company reference provided related to the W.S.G.A. Development RFP. Please provide responses by stating the associated number and restating the question in your submittal. Respondents to provide a minimum of 3 references.

1) Client Name:

2) Address:

3) City, State, Zip Code:

4) Project Manager:

5) Telephone Number:

6) E-Mail:

7) Number of Employees in Client Organization:

8) Project Scope of Services/Goals:

9) Contract Award:

10) Completion Date:

11) Initial Contract Amount:

12) Final Contract Amount:

13) Describe how the client’s goals were met.

14) Describe Development projects completed.

15) Discuss significant obstacles to completing the Developments, and how these obstacles were overcome.

16) Is the client still utilizing your firm for Development Services?

17) What was the cost/financing structure of the contract?


EXHIBIT “F”


RFP PROJECT DESCRIPTION

Respondent to complete this Project Description for the W.S.G.A. Development RFP. Please provide responses by stating the associated number and restating the question in your submittal:

Respondent’s Name:

Date:

1. Description of proposed development

2. Describe plan for adaptive reuse or demolition of existing buildings and reuse of land

3. Describe any unusual demands for sewers or utilities

4. Describe the amount of acreage needed for the proposed development

5. Estimate start and completion of construction

6. Description of any proposed future expansion on this site

7. Estimate of project improvement costs

8. Estimate number of persons in proposed construction work force

9. Number of persons to occupy the improvement

10. Improvements are to be owner occupied (yes or no) leased (yes or no)

11. Financing method including a detailed sources and uses of funds analysis for

both specific individual projects and the overall development, if applicable

12. Preliminary estimate of impacts on local governmental units, both cost and revenue


EXHIBIT “G”

LAND USE COVENANTS & RESTRICTIONS Each ground lease with a tenant from the City of Tyler leasing land at the Tyler Pounds Regional Airport to a lessee, shall contain certain provisions regarding land use covenants and restrictions, which shall be perpetual and run with the land at all times thereafter (including, by way of example and not of limitation, noise disclosures and waivers, and avigation easement). The particular language to be inserted into the lease for these covenants and restrictions will be made available to the Master Land Developer at or about the time that the land is made available for lease on behalf of the City of Tyler.

Depending on the particular parcel of land being leased and its location in relation to the Tyler Pounds Regional Airport, the covenants and restrictions may include all or some of the following items listed below, as well as other restrictions required by the FAA:

1. The land shall not be used for paid parking for any types of vehicles, or as

a taxi staging area or other "for hire" transportation of the traveling public;

2. The land shall not be used for any type of utility operation, asphalt plant, or other business/facility that emits, to any extent, smoke, fumes, vapors, or other gases;

3. The lease shall contain a noise disclosure statement, avigation

easement, and a waiver and release of all claims, actions, damages and liabilities as to noise, vibrations, particulates or any other matters pertaining in any way, directly or indirectly, to the operation of an airport and/or aircraft;

4. No building or other structure shall be constructed or maintained upon the

land, at any time, which exceeds the height restrictions established by federal or state laws, local ordinances, rules or regulations, or by avigation easement; and

5. No houses, apartments, condominiums, or other residential buildings or

facilities shall be constructed or maintained at any time upon the land.


EXHIBIT “H”


RFP PLAN OF DEVELOPMENT

Successful Respondent(s) will be required to complete the below information to proceed with lease award.

1) Preliminary Grading Implications (i.e. are retaining walls necessary, etc.)

2) Building footprint(s) with square feet by use

3) Site coverage calculation to include area measurements for all development proposed

4) Parking spaces by type, clearly labeled with number of spaces provided

5) Loading, delivery, mechanical, trash areas and general circulation (vehicular,

emergency, etc.)

6) Landscape/Hardscape areas

7) Locations, types & heights of fencing and gates

8) Locations, types & heights of screen walls or landscape used as screening where applicable

9) All Setbacks & buffers clearly labeled and dimensioned

10) Signage elements by type – clearly labeled

11) Storm water detention areas

12) Tenant necessitated off-premises improvements

13) Building elevations clearly showing and calling out exterior materials meeting coding design criteria requirements and clearly labeled building heights for height restriction verification where applicable.

REQUEST FOR PROPOSALS - Tyler Texas RFQ... · The purpose of this RFP is to invite potential...

Documents

Transcript of REQUEST FOR PROPOSALS - Tyler Texas RFQ... · The purpose of this RFP is to invite potential...