REQUEST FOR PROPOSALS - Fraser Health · PDF fileThis Request For Proposals is only open to...

REQUEST FOR PROPOSALS PROJECT No. 054RFP09PB PAINTING CONTRACTORS

CLOSING DATE AND TIME:

October 8, 2009 - 15:00 hours PST

LOCATION: Fraser Health Authority

Facilities Planning & Real Estate Office 300-10233, 153rd Street – 3rd floor reception

Surrey, BC V3R 0Z7 NOTE: A MANDATORY Site Visit is scheduled on September 29 , 2009 at Royal Columbian Hospital, 330 East Columbia Street, New Westminster, BC, V3L 3W7 – Plant Services Office at 9 am. Responses from bidders who do not attend this site visit will be returned unopened.

This Request For Proposals is only open to those contractors that have as part of their workforce qualified Journeyman Painters holding a Provincial or Interprovincial Painter & Decorator Certificate of Qualification and registered Apprentices, and are in good standing with Worksafe BC and who have valid commercial general liability insurance for an amount not less than $2 million. (see Insurance and Worksafe BC section below) Interested contractors are advised that painting work performed at Fraser Health sites will be done to Master Painters and Decorators Association (MPDA) specifications and will be subject to MPDA inspections.

Painting Contractors may not subcontract in whole or in part any project without written approval from Fraser Health.

Elizabeth Zhu 300-10233, 153rd St. Surrey BC V3R 0Z7 Tel: 604-587-4789 [email protected] Issued: September 10, 2009

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PROFILE OF THE FRASER HEALTH AUTHORITY

From Burnaby to White Rock to Hope, the Fraser Health Authority serves over 1.5 million people. We are a community of people who share the common goal of ensuring every resident in the health authority has access to quality health care when they need it. Our quality health care services range from acute care hospitals to community-based residential, home health, mental health and public health services. The Fraser Health Authority is the fastest growing and most populous of the health authorities in British Columbia. The population has almost doubled in size since 1981. By 2010, the population is expected to increase to over 1.62 million. Fraser Health represents 22 municipalities and a large number of communities ranging in size from small rural communities such as Hope, to large, rapidly growing suburban centers such as Surrey.

Quick facts about FHA:

• Oversees the operation of 12 acute care hospitals, with a total of about 2,194 acute care

beds

• Maintains about 7,000 community residential beds

• Total population of 1.5 million (1/3 of British Columbia's population)

• Twenty-eight percent of the Fraser Valley population is considered rural.

• 23,000 staff; 2,300 physicians

• Annual budget of $2.2 billion

• 422,248 emergency visits (06/07 fiscal year)

The Fraser Health Authority is comprised of the following health areas: (Fraser North) Servicing: Burnaby, New Westminster, Coquitlam, Port Coquitlam, Port Moody, Anmore, Belcarra, Pitt Meadows, and Maple Ridge (Fraser South) Servicing: Delta, Langley, Surrey, and South Surrey/White Rock (Fraser East) Servicing: Abbotsford, Chilliwack, Mission, and Hope www.fraserhealth.ca

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TABLE OF CONTENTS

INVITATION...................................................................................................................................................................1 PROFILE OF THE FRASER HEALTH AUTHORITY ....................................................................................................2 TABLE OF CONTENTS ................................................................................................................................................3 SECTION ONE: RFP SUBMISSION PROCESS/GENERAL INFORMATION........................................................4 SECTION TWO: PROJECT INFORMATION...........................................................................................................5 SECTION THREE: EVALUATION PROCESS .............................................................................................................7 SECTION FOUR: RESPONSE FORMAT .................................................................................................................8 INSURANCE AND WORKSAFE BC ...........................................................................................................................10 SECTION FIVE: CONCERNS WITH TERMS & CONDITIONS.............................................................................14 SECTION SIX: CONFLICT OF INTEREST AND STATEMENT OF FULL DISCLOSURE.................................15 SECTION SEVEN: CONTRACTOR ACCEPTANCE FORM ................................................................................17 SECTION EIGHT: RFP RECEIPT CONFIRMATION ..........................................................................................18 APPENDIX A TERMS AND CONDITIONS............................................................................................................19 APPENDIX B DEFINITIONS/TERMINOLOGY ......................................................................................................21 APPENDIX C STANDARD INSTRUCTIONS TO CONTRACTORS......................................................................22 APPENDIX D INFECTION CONTROL CONSTRUCTION AGREEMENT.............................................................35 APPENDIX E FRASER HEALTH STANDARD CONSTRUCTION CONTRACT ..................................................38

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SECTION ONE: RFP Submission Process/General Information Contractors intending to submit a proposal are advised to complete the RFP Receipt Confirmation Form included with this package and return it as soon as possible. Addenda or other correspondence will only be sent to those Contractors who return this form.

1. Closing Date and Location: Proposals will be received until: Oct 8, 2009 at 15:00 hours PST at:

Fraser Health, Facilities Office 300-10233, 153rd St. 3rd floor reception desk Surrey BC V3R 0Z7

Contractors are asked to provide 1 signed copy and 1 CD-ROM or USB Flash Drive of their submissions.

Note: The RFP number and description should appear on the outside of the envelope containing your response. It is the Contractor's sole responsibility to ensure their response is received before the closing time at the location specified on the RFP. All submissions will be date and time stamped.

2. Faxes Facsimile or email transmissions of the RFP will not be accepted.

3. Open for Acceptance Contractor's offer shall remain open for sixty business days from the closing date of the RFP. In the event that FHA requires more time, then additional time period will be requested from all Contractors.

4. Inquiries All inquiries regarding the RFP are to be directed, by email, to the designated persons identified below. To receive a response, inquiries must be received no later than 3 business days before the closing time. Inquiries Technical: Dave Griffiths, Technical Coordinator Plant Services Tel: 604-539-4384 [email protected] Inquiries Contractual: Elizabeth Zhu 300-10233, 153rd St. Surrey BC V3R 0Z7 Tel: 604-587-4789 [email protected] Information obtained from any other source is not official and should not be relied upon. Inquiries or questions may be recorded, answered and distributed only to the Contractors that have submitted a Receipt Confirmation Form. Response may or may not be in the form of an addendum.

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SECTION TWO: Project Information

1. Painting Contractor – Standing Purchase Order

Fraser Health is one of Canada's largest and fastest growing health authorities, with over 23,000 employees, 2,300 physicians and nearly 5,000 volunteers. We are constantly updating our facilities to accommodate the growing population and changing demographics in the Fraser Health region. We intend to pre-select a number of Painting Contractors who will be able to provide quality painting services at all FHA locations. Standing Purchase Orders will be issued for the work and will cover a 12 month period. The Standing Orders may be extended for 2 additional 1 year periods if acceptable to both Fraser Health and the successful contractors. Fraser Health reserves the right to select other external services if for any reason a Painting Contractor is not able to provide service in the time or scope required. Large paint projects which exceed $200,000 will be awarded through a formal competitive Tendering process and are not included in this RFP.

2. Scope of Work The graph below shows the purchasing patterns for small to medium paint contracts over the past 2 years. On average Fraser Health issued 77 painting contracts a year with an average value of $4300 each. This information is provided for general information only and does not guarantee that future business will follow past historical trends. This represents a potential business opportunity.

2007-2008 Total PO's Average per PO East $68,543.00 8 $8,568 North $65,547.00 23 $2,850 South 270,051.00 31 $8,711 TOTAL $404,141.00 62

2008-2009 East $29,970.00 9 $3,330 North $102,423.00 28 $3,658 South 126,015.00 54 $2,334 TOTAL $258,408.00 91 Average over 2 Years

East $5,949 North $3,254 South $5,522

3. The Contractor will be required to follow the Fraser Health Standard Instructions to Contractors. A copy of the instructions is included with this RFP. The copy is for Royal Columbia Hospital but represents all Fraser Health locations.

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4. Infection Control

All painting contractors must follow the CSA Infection Control during construction, renovation and maintenance of health care facilities procedures Z317.13.07. see Appendix D attached. Proof of Infectious Control experience will be provided in Section 4 under references.

5. Location Of Work Fraser Health is responsible for 12 acute hospitals and various Public Health and Residential Care Homes throughout the Fraser Valley. A partial list representing some of our sites is provided below.

Abbotsford Continuing Care FHA 34194 Marshall Rd Abbotsford BC V2S 5E4 Agassiz Medical Clinic Day Hospital FHA 7040 Cheam Avenue Agassiz BC V0M 1A0 Burnaby Hospital FHA 3935 Kincaid St. Burnaby BC V5G 2X6 Chilliwack General Hospital FHA 45600 Menholm Rd Chilliwack BC V2P 1P7 Community Education FHA 300-205 Newport Dr Port Moody BC V3H 5C9 Community Services FHA 33 Blackberry Dr New Westminster BC V3C 3X6 Coquitlam Preventive Health Services FHA 200-218 Blue Mountain Coquitlam BC V3K 4H2 Delta Hospital FHA 5800 Mountain View Blvd Delta BC V4K 3V6 Delta North Public Health FHA 101-11245 84th St Delta BC V4C 2L9 Delta South Mental Health FHA 15-1835 56th St Delta BC V4L 2L8 Eagle Ridge Hospital FHA 475 Guilford Way Port Moody BC V3H 3W9 Felburn Care Centre FHA 6050 East Hastings St Burnaby BC V5B 1R6 Fraser Canyon Hospital FHA 1275 7th Ave Hope BC V0X 1L0 Fraser Valley Mental Health FHA 207-2248 Elgin St. Port Coquitlam BC V3C 2B2 Guildford Public Health 100-10233-153rd St Surrey BC V3R 0Z7 Home Support Services FHA 1041 D Ridgeway Ave Coquitlam BC V3J 1S6 Langley Memorial Hospital FHA 22051 Fraser Hwy Langley BC V3A 4H3 or 4 Maple Ridge Continuing Care W FHA 105-20110 Lougheed Hwy Maple Ridge BC V2X 2P7 Mission Memorial Hospital FHA 7324 Hurd Street Mission BC V2V 3H5 MSA General Hospital 2179 McCallum Rd Abbotsford BC V2S 3N7 3P1 Newton Continuing Care FHA 120-7525 King George Hwy Surrey BC V3W 5A8 Newton Public Health FHA 200-7337 137th St Surrey BC V3W 1A4 Peace Arch Hospital FHA 15521 Russell Ave White Rock BC V4B 2R4 Port Coquitlam Public Health FHA 2266 Wilson Ave Port Coquitlam BC V3C 1Z5 Ridge Meadows Hospital FHA 11666 Laity St Maple Ridge BC V2X 7G5 Royal Columbian Hospital FHA 330 E Columbia St New Westminster BC V3L 3W7 Surrey Memorial Hospital FHA 13750 96th Ave Surrey BC V3V 1Z2 Tri-Cities Health Protection FHA 300-205 Newport Dr Port Moody BC V3H 5C9 Tri-Cities Home Support FHA 6-500 Lougheed Hwy Port Coquitlam BC V3C 4J2 West Coast Mental Health FHA 300-5238 Joyce St Vancouver BC V5R 6C9

The Health Authority is broken into 3 broad service areas. Fraser North includes Burnaby, New Westminster, Coquitlam, Maple Ridge / Pitt Meadows. Fraser South covers White Rock, South Surrey, Delta, Surrey, Langley. Fraser East service area is Abbotsford / Mission, Chilliwack, Hope / Agassiz

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Contractors may bid on 1, 2 or all 3 service areas. (see pricing page) Fraser Health reserves the right and at their sole discretion will select as many contractors as required to provide adequate service to all our service areas. Contractors may be awarded all or only a portion of the service area which they request. A map showing the Fraser Health regions is available at: http://www.fraserhealth.ca/AboutUs/Organization/Pages/Map.aspx

6. Fraser Health reserves the right to accept or reject any Contractor employee designated to work on FHA property. If an employee is not satisfactory the Contractor will be asked to immediately remove the employee from the work site.

7. Smoking is not permitted on any Fraser Health property.

8. Fraser Health may require criminal records checks of Contractor staff.

9. Paint Supply Fraser Health will provide the specifications for paint colour and manufacturer on each project. The Contractor will be allowed to add an agreed charge for shop supplies and cleanup materials to be negotiated before the project starts.

10. Duration of Agreement Fraser Health intends to establish a one year contract with 2 one year extensions. The extension years may be renewed if both Fraser Health and the Contractor agree. SECTION THREE: Evaluation Process

a. Evaluation This section details all of the criteria against which Contractors will be evaluated. Contractors should ensure that they fully respond to all criteria in order to receive full consideration during evaluation. Evaluations will be by a committee formed by Fraser Health.

b. Mandatory Criteria

The following are mandatory criteria for services required under this RFP. Proposals that do not meet the mandatory requirements will be rejected and returned to the respondent.

Mandatory Criteria The Proposal must be received at the closing location by the specified closing date and time. The Proposal must be in English and must not be sent by facsimile or e-mail. The Respondent must attend mandatory site tour. The Respondent must sign and return the Painting Contractor Acceptance Form.

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c. Evaluation Criteria Proposals meeting all of the mandatory criteria will be further assessed against the evaluation criteria. Evaluation Criteria Weight Organizational Structure 20% Contractors Qualifications & Experience 30% Fee Proposal 30% References 20% Total Weighted Score 100%

Submissions will be evaluated based on the weighted averages above.

SECTION FOUR: Response Format The following format, sequence, and instructions should be followed in order to provide consistency and to ensure each Contractor receives full consideration. Do not rearrange, leave out or change any of the pages in this document. The Contractor Acceptance Form is mandatory and must be signed to authorize your bid. 1. Contractor Details a. Submitted by: Firm Name: Contact Person:

Address:

Phone: (604) Fax: (604) Email

b. Legal Structure of Painting Contractor:

Corporation □, Partnership □, Sole Proprietor □, Joint Venture □, Other □ Names and Titles of Officers, Partners, Principals:

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c. Financial References Bank Name Location Contact Person Telephone No. Phone: (604) Fax: (604) Email

Bonding Company Name Location Contact Person Telephone No. Phone: (604) Fax: (604) Email

Limit Available per Contract: $

Disclose any litigation affecting your firm over the past 5 years. (nondisclosure may result in contract cancellation) 2. Corporate Qualifications & Experience: a. Number of years in business? b. How many people in total are employed by your firm? c. Number of office employees? d. Number of service vehicles? e. Number of Certified Journeyman Painters f. Number of Apprentice Painters? g. Number of Painting Supervisors? h. Number of Labourers?

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3. Insurance and Worksafe BC The successful Contractor must provide proof of Insurance and shall be in good standing with Worksafe BC and provide a Worksafe BC registration number. The Contractor shall, without limiting its obligations or liabilities herein and at its own expense, provide and maintain the following insurances with insurers licensed in British Columbia and in forms and amounts acceptable to the Owner:

(a) Commercial General Liability Insurance in an amount not less than:

• Two Million Dollars ($2,000,000.00) inclusive per occurrence against bodily injury and property damage for projects less than Two Hundred and Fifty Thousand Dollars ($250,000.00); or

• Five Million Dollars ($5,000,000.00) inclusive per occurrence against bodily injury and property damage for projects greater than Two Hundred and Fifty Thousand Dollars ($250,000.00) but less than One Million Dollars ($1,000,000.00).

The Fraser Health Authority is to be added as an additional insured under this policy. Any deductible applicable to property damage shall not exceed Five Thousand Dollars ($5,000.00) or such other reasonable deductible. Such insurance shall include, but not be limited to: .01 Products or Completed Operations Liability; .02 Authority’s and Contractor’s Protective Liability; .03 Blanket Written Contractual Liability; .04 Contingent Employer’s Liability; .05 Personal Injury Liability; .06 Non-Owned Automobile Liability; .07 Cross Liability; .08 Employees as Additional Insureds; .09 Broad Form Property Damage; .10 Broad Form Completed Operations; .11 Elevator and Hoist Liability; .12 Operation of Attached Machinery; and where such further risk exists: .13 Shoring, Blasting, Excavating, Underpinning, Demolition, Pile driving and Caisson Work, Work below Ground Surface, Tunnelling and Grading, as applicable; and .14 Limited Pollution Liability in an amount not less than Two Million Dollars ($2,000,000.00).

(b) Property insurance which shall cover, on a replacement cost basis, all property, of every description, to be used in the construction of the Work, against ―All Risks‖ of physical loss or damage, including earthquake and flood, while such property is being transported to the site, and thereafter throughout erection, installation and testing and such insurance shall be maintained until Substantial Performance of the Work. Such policy of insurance shall extend to protect the interest of the Authority, and shall contain a waiver of subrogation against the Authority. Any deductible shall not exceed Five Thousand Dollars ($5,000.00) or such other reasonable deductible for each and every occurrence except for the peril of flood, which may include a maximum deductible of Ten Thousand Dollars ($10,000.00), and earthquake, which may include a maximum deductible of Ten Percent (10%) based upon completed values at the time of loss. (c) Automobile Liability on all owned or leased vehicles in an amount not less than Two Million Dollars ($2,000,000.00).

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(d) Aircraft and/or Watercraft Liability, where applicable, for all owned or non-owned craft operating or used in the performance of the Work by the Contractor, in an amount not less than Two Million Dollars ($2,000,000.00) per occurrence and including aircraft passenger hazard liability, where applicable.

4. Please provide at least 5 References & Principle projects completed in the past five years.

References will be contacted and preference will be given to Health Care projects. 1. Principle Project Title & Location: Infectious Control Procedures Z317.13.07 followed Yes No Description: Project Value: $ Owner: Date Completed: Contact Name: Phone: (604) 2. Principle Project Title & Location: Infectious Control Procedures Z317.13.07 followed Yes No Description: Project Value: $ Owner: Date Completed: Contact Name: Phone: (604) 3. Principle Project Title & Location: Infectious Control Procedures Z317.13.07 followed Yes No Description: Project Value: $ Owner: Date Completed: Contact Name: Phone: (604) 4. Principle Project Title & Location: Infectious Control Procedures Z317.13.07 followed Yes No Description: Project Value: $ Owner: Date Completed: Contact Name: Phone: (604)

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5. Principle Project Title & Location: Infectious Control Procedures Z317.13.07 followed Yes No Description: Project Value: $ Owner: Date Completed: Contact Name: Phone: (604)

6. Professional Compensation This Request For Proposals is only open to those contractors that have as part of their workforce qualified Journeyman Painters holding a Provincial or Interprovincial Painter & Decorator Certificate of Qualification and registered Apprentices and are in good standing with Worksafe BC and who have valid commercial general liability insurance for an amount not less than $2 million. The cost of Paint should not be included in this price. Please provide the hourly rates you will charge for the following: Regular Hourly Rates Certified Journeyman Painter per hour $ Registered Apprentice per hour $ Labourer per hour $

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Over Time and Weekend Rates Certified Journeyman Painter per hour $ Registered Apprentice per hour $ Labourer per hour $ Additional Charges Travel per hour $ Other $ Please indicate your preferred service area(s):

Fraser North - Burnaby, New Westminster, Coquitlam, Maple Ridge / Pitt Meadows.

Fraser South - White Rock, South Surrey, Delta, Surrey, Langley.

Fraser East - Abbotsford / Mission, Chilliwack, Hope / Agassiz

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SECTION FIVE: Concerns with Terms & Conditions If any of the terms or conditions within this document are not acceptable to your company please note the details below. 1. State section of RFP

2. State Term or Condition Number

3. State explanation of Concern

4. Suggested Alternative

1. State section of RFP



4. Suggested Alternative

1. State section of RFP



4. Suggested Alternative Contractors are advised that all variations from stated conditions will be reviewed and MAY negatively impact the overall rating of their proposal.

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SECTION SIX: Conflict of Interest and Statement of Full Disclosure Conflict of Interest The Health Area has a Conflict of Interest Policy governing all employees and medical staff. We ask that all Contractors respect the intent of this Policy and disclose any financial transactions, activities or relationships that may be viewed as a potential Conflict of Interest. If information has been previously disclosed, an update should be provided if changes or new activities are initiated. Statement of Full Disclosure A summary table is provided. Contractor is to include all funding support (including gifts) if applicable that may or may not have been provided to the FHA from April 1, 1997 to present date. Failure to identify such support in this disclosure document may result in cancellation of the contract or other contracts already signed and in force.

ESTIMATED TYPE OF FUNDING SUPPORT

SITE OR LOCATION

DEPARTMENT RECIPIENT MARKET VALUE

Capital Equipment

Seminars Travel Supplies

Educational Support

Research Support • Drug Trials • Projects • Publications • Other

Major Donations Other Funding(specify)

Corporate Agreement

TOTAL (Attach details as an appendix and cross- reference to this section, if this table is not sufficient space to capture the data)

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For Information Purposes Only TITLE Conflict of Interest

SECTION Board & Governance

AUTHORIZATION President & CEO

DATE APPROVED 05 February 1997

DATE REVISED July 2000

POLICY Persons acting in a decision-making capacity on behalf of the Region are required to disclose all potential situations in which a conflict of interest may arise, such as: • Any positions or financial interests held in any concern from which the Region purchases goods or services. • Any positions or financial interests held in any concern that is in competition with the Region. • Any direct or indirect competition with the Region in the purchase or sale of property or property rights, interest, or

services. • Any governing body memberships or managerial or consultative relations with any outside concern that does

business with or competes with the Region. • Any other matter in which the individual's ability to act in the best interest of the Region may be compromised by a

competing interest outside the Region. Departure from any of these policies by Health Board employees or members of the medical staff without prior specific approval of the Health Board or the President may be cause for dismissal or suspension of privileges. Gifts, hospitality, favours, or funds shall not be accepted from any outside concern that either provides goods or services to the Region, seeks to provide goods or services to the Region, does business with the Region, or is in competition with the Region (outside the normal exchange of hospitality between persons doing business in this province). Disclosure or use of inside information relating to the Health Board for the personal profit of the individual or to the advantage of any business entity in which the individual holds a position or has a financial interest is prohibited. Health Board members and the President are required to declare their individual potential for conflict of interest at a duly constituted meeting of the Health Board or its committees/task groups. The declaration shall be recorded in the minutes. Pertinent to the duties of the President, the Health Board shall determine the potential for conflict of interest and the extent of the restraint necessary. Whenever a Health Board member is faced with a conflict of interest arising during a Health Board or committee/task group meeting or pertinent to the business of the Health Board, that member must declare his or her interest and abstain from the discussion and voting on the issue. That member may be asked to leave the meeting for that portion concerning the conflict of interest. Where a Health Board member has declared a conflict of interest, that Health Board member shall not be counted for quorum purposes on any matter pertinent to the conflict. Provided the quorum requirements are satisfied without counting the temporarily ineligible Health Board member, a majority of the disinterested Health Board members shall provide direction and policy. Health Board members, employees and members of the medical staff shall: • Not engage directly or indirectly any personal business transaction or private arrangement for personal profit which

accrues from, or is based upon, their official position or authority or upon confidential or non-public information which they gain by reason of such position or authority

• Not have pecuniary or other interests that could conflict in any manner with the discharge of their duties. Involvement or employment outside the corporation or financial or other interests which reduce or demonstrate the potential to reduce the ability to give the corporation impartial or disinterested service must be clearly avoided.

• Arrange their private affairs in a manner which prevents conflicts of interest from arising • Not divulge confidential or restricted information to any unauthorized person, or release such information in advance

of authorization for its release PROCEDURE 1. Employees and members of a medical staff shall advise a Vice President, or designate, in writing, of the nature of the potential for conflict interest. Vice Presidents must so advise the President. 2. Pertinent to the decision-making capacity of any employee or member of a medical staff, the President or Vice President shall determine the potential for conflict of interest related to the conduct of Region business and the extent of restraint necessary.

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SECTION SEVEN: Painting Contractor Acceptance Form We certify that we have read and understand the information provided in the RFP and all subsequent documentation. The information provided in our submission is accurate and we agree to be bound by the all conditions, statements and representations contained herein. Failure to provide signatures below will result in immediate rejection of their submission. The person signing this RFP declares that they are duly authorized signing authority with the capacity to commit their firm/company to the conditions of this proposal. Executed this ____________________________ day of _____________________, 2009 Authorized Signature Printed Name Title/Position Company Name Address Phone Fax Email The successful Consultant will be required to sign the FH Standard Construction Contract. (copy attached)

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SECTION EIGHT : RFP Receipt Confirmation PROJECT No. 054RFP09PB - PAINTING CONTRACTORS This form acknowledges receipt of the above noted RFP document. Company Name: Print Contact Name: Position: Phone: Fax: Email: Date: Signature: Send further correspondence to the above noted person. Send Receipt Confirmation To: Elizabeth Zhu 604-587-4773 elizabeth.zhu@fraser health.ca

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Appendix A Terms and Conditions

Advertisement-The successful Contractor/Contractor/Consultant will not use the name of the Fraser Health Authority or any of the individual Hospital/Facility site names or any contents of this document in any advertising or publications without prior written consent from the Fraser Health Authority. Affiliates or Contracted Facilities- are independent entities and as such, reserve the right to make independent decisions that represent their best value. Agreement on Internal Trade- (AIT) The Fraser Health Authority is subject to the terms and conditions of the Agreement on Internal Trade –Annex 502.4 as of April 1, 2002. Amendments-Any revision/amendments to the proposal must be made in writing, before the closing date. Telephone communication will not be accepted. Appendices-If noted and attached to the RFP, RFQ or RFT are considered as part of the RFP, RFQ or RFT for all purposes. Bid Opening-RFP’s will be opened in Private. Only Contractors who provide a bid may be invited to the opening. Budget and Funding- Fraser Health reserves the right to cancel this request if the offers received do not fall within the budgets allocated for the project. Business Registration- The successful Contractor may be required to register to conduct business in the Province of British Columbia. Changes to Proposal Wording- The Contractor will not change the wording of its proposal after closing and no words or comments will be added to the proposal unless requested by the Fraser Health Authority for purposes of clarification. Confidentiality- Responses submitted in confidence to the Fraser Health Authority shall so be honoured. The FHA will not release to the public, any specific information regarding any submitted responses except as may be required under law. Contractors shall treat all information received through the competitive bidding process as confidential. Cost of Proposal Preparation-The Fraser Health Authority will not assume any responsibility or liability for any costs incurred by the Contractor in the preparation of their proposal submission. Cross Reference- All questions or statements that cannot be answered in the space provided, or the Contractor needs to elaborate on a particular question or statement and requires additional documentation space, they may submit the additional information as an appendix and must ensure they have clearly cross-referenced the appendix back to the appropriate question or statement. The FHA will not read or interpret Contractor submitted information that is not clearly cross-referenced to the appropriate question or statement. For example, “See Standard Company Brochure or Overview, Financial Statement, Service Agreement or Purchase Agreement” will not be accepted as a response to a question or statement in the RFP. Debriefing- Unsuccessful Contractors may contact the FHA for a debriefing. Only their submission will be reviewed. Division of Contract Award-The Fraser Health Authority reserves the right to divide the contract between two (2) or more bidders if applicable. Elaboration of Proposal Content-Contractors may attach further written elaboration of their Proposal. If they are included as an appendix, the Contractors are to ensure they are cross-referenced to the appropriate question or statement in the RFP. Electronic Copy Vs Paper Copy Discrepancy-In the event of a discrepancy between the Fraser Health Authority’s electronic copy of the RFP and the paper copy, the paper copy will prevail. Eligibility- Proposals will not be evaluated if the Contractor’s current or past corporate or other interests may, in the Fraser Health Authority’s opinion, give rise to a conflict of interest in connection with this RFP. Proposals from non-profit agencies will be evaluated against the same criteria as those received from any other Contractor. Freedom of Information and Protection of Privacy Act (“FOIPPA”). The Fraser Health Authority (the “FHA”) is subject to legislation governing the protection of personal privacy. FOIPPA governs the collection, use, retention, security and disclosure of “Personal Information” managed by public organizations. “Personal Information” is any recorded information about an identifiable individual, including name, home address and medical history. The proposed Agreement may involve the collection, use, retention, security and disclosure of Personal Information as defined in FOIPPA. The FHA Privacy and Protection Schedule (attached) apply to the Contractor and any subcontractor and is part of the proposed Agreement. All [Bidders] must provide, in their response, information about their Personal Information protection policies, explaining how they, and any subcontractor they propose to use, will comply with FOIPPA and the FHA Privacy and Protection Schedule to ensure storage of or access to Personal Information remains within Canada. Under FOIPPA, any FHA records are subject to access by the public. The FHA shall keep confidential all such information provided by the Contractor to the greatest extent permitted under FOIPPA and shall comply with the provisions of FOIPPA relating to third party information. The Contractor shall at all times comply with all requirements of the FHA to protect confidential information from disclosure. Governing Law-Any contract resulting from the RFP will be governed by and will be construed and interpreted by the laws and courts of the Province of British Columbia. Included Words- Wherever the singular or masculine is used, the same will be deemed to include the plural or the feminine or the body corporate where the contract so requires.

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Industry Meanings- Words and phrases used in the RFP or any resulting Contract that have acquired special meanings in the health care industry will be interpreted in accordance with the special meanings attached to those words and phrases in the health care industry. Irrevocability of Proposals- By submission of a clear and detailed written notice, the Contractor may amend or withdraw its proposal prior to the closing date and time. Upon closing time, all proposals become irrevocable. For a period of 60 days and if required by the FHA, the contractors shall enter into good faith negotiations with the FHA as described in this RFP. Late Proposal Submissions- Contractor proposals or submissions that are received after the closing date and time specified will not be accepted for consideration. The Contractor’s submission will be returned. Law and Regulations: Contractor shall comply with and, upon request of Fraser Health Authority, furnish certificates of compliance with all applicable Provincial and Municipal laws and with all applicable rules, orders, regulations or requirements issued thereunder, and shall indemnify Fraser Health Authority against any damages by reason of violations of this paragraph. Any contract arising from this RFP will be governed in all respects by the laws and courts of the Province of British Columbia. Liability for Errors- The FHA has used considerable efforts to ensure an accurate representation of information in the RFP. The information is provided as a guide for Contractors. The RFP is not intended to relieve the Contractors from forming their own opinions and conclusions with respect to the matters addressed in the RFP. License and Registration- All Contractors or bidders must be incorporated and have obtained licenses where required by legislation. Corporations submitting proposals shall be registered in the Province of British Columbia. Limitation of Damages- By submitting a proposal, tender or quotation to the FHA, the Contractor agrees that it will not claim damages, relating to the Contract or in respect to the Competitive Bidding process, in preparing and submitting its proposal. The Contractor also agrees to waive any claim for damages for loss of profits if no resulting contract or agreement is completed or awarded to the Contractor. No Claim - Except as expressly and specifically permitted in these Instructions to Contractors, no Contractor shall have any claim for any compensation of any kind whatsoever, as a result of participating in this process, and by submitting a response each Contractor shall be deemed to have agreed that it has no claim. Non-Compliance-Submission of this bid shall be construed by the Fraser Health Region to mean that the Contractor/supplier/consultant agrees to carry out all of the conditions set forth in this document as well as any Specific Terms and Conditions that may be pertinent for each requirement. Any proposed variation from these conditions must be clearly identified. Provide details of any non-compliance with the stated terms and conditions on the Terms and Conditions Statement Summary ‘Section 5’ contained herein. Failure to answer all questions or provide the requested information may disqualify your bid from consideration. At its' sole discretion, the FHA reserves the right to waive minor non-compliances. Numeric Notations or Discrepancy-In the event of a numerical discrepancy or error discovered in the Contractor’s submission, the written number shall prevail. No adjustments or changes are permitted and the Contractor is required to honour their submission as stated. Ownership of Proposals- All documents will be received and held in confidence by the Fraser Health Authority, subject to the provisions of the Freedom of Information and Protection of Privacy Act (FOIPPA) and the Freedom of Information Protection of Privacy Amendment Act. (Bill 73) Pre-Bid Contractor Meeting- A Contractor meeting may be held at the time and location specified in the RFP. If a meeting is held, a transcript of minutes of the meeting will be distributed to those Contractors who have returned the Receipt Confirmation Form and attended the Pre-Bid meeting. Oral questions at the meeting will be permitted, however, questions of a complex nature or questions where the Contractor requires anonymity, should be forwarded in writing, prior to the meeting and to the person designated in the RFP. If a pre-bid meeting has been identified in the RFP as Mandatory, only those Contractors that attend the pre-bid meeting would be eligible to submit a proposal. Attendance will be recorded for Mandatory Pre-Bid meetings. Privilege Clause- The FHA will not be bound to accept the lowest bid and reserves the right to accept, reject or cancel, in whole or in part, any and all proposals, tenders or quotations. Pricing-All prices/fees/costs associated with this RFP will be in Canadian Funds, exclusive of Provincial Sales Tax and the Goods and Services Tax. Duty and brokerage costs (if applicable) are to be included in the unit prices. Pricing information is to be submitted in accordance and in the requested format as noted herein. Proposal Format-The RFP format has been designed to initiate cost effective and innovative proposals from the Contractors. If the Contractor has a ‘concern’ or wishes to clarify a particular term or condition, they can do so by documenting their concern on the Terms and Conditions Statement Summary ‘Section 4’ of this RFP. Signed Proposals-The Contractor’s proposal must be signed by a person authorized to sign on behalf of the Contractor and to bind the Contractor to statements made in response to the RFP.

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Sub-Contracting- Contractors are to identify all proposed sub contractors including the company name, contact name, phone number, fax number, email address, type of service the sub-contractor will be performing or providing and the length of time the Contractor has been using the Sub-Contractor. No Additional Sub-Contractors will be added nor will other changes be made to this list without the written consent of the Fraser Health Authority. Taxes-The Fraser Health Authority is subject to Provincial Sales Tax and the Goods and services Tax. Contractor is requested to specify the tax status of the goods/services/equipment being quoted. Unsigned RFP Submissions- Unsigned proposal submissions will not be considered. Workers Compensation Board- (Work Safe BC) The contract may contain a provision that the Contractor or Contractor and any approved sub-contractors must be registered with the Worker’s Compensation Board (WCB), in which case, WCB coverage must be maintained for the duration of the contract. Prior to receiving any payments, the Contractor may be required to submit a WCB Clearance letter indicating that all WCB assessments have been paid. Contractors or Contractors are responsible to provide annual Clearance letters for the duration of the contract. For international Contractors, a similar or other recognized alternative body or organization might be considered. The Contractor must demonstrate the alternative organizational certification is of equal quality and scope of the Worker’s Compensation Board. Working Language- The working language of the Fraser Health Authority is English and all responses to the RFP will be in English. Appendix B Definitions/Terminology "RFP" means Request for Proposal, "RFT" means Request for Tender, "RFQ" means Request for Quotation. "PO", "Purchase Order" means a contract to Buy or Purchase issued by an authorized individual of the specific health area that corresponds to the submission. "FHA" means Fraser Health Authority. "FHA", "Health Area", “Owner” “Region”, means the FHA and any specified health delivery in the RFP. "Supplier", "Bidder", “Contractor”, “Proponent”, “Vendor”, means an individual or company that submits or intends to submit a proposal in response to the submission. "Contract" means the written agreement or Purchase Order resulting from a submission executed by the FHA and the successful Bidder. "must, "mandatory" means a requirement that must be met in accordance for the submission to receive consideration. "should", "request", "will", "desirable", "preferred" means a requirement having a significant degree of importance to the objectives of the submission. "proposal", "submission" means the document where the information is contained that is being submitted by a Contractor which includes Mandatory information, subsequent questions and answers, clarifications, presentations, marketing information and any/all correspondence referring to the RFP.

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Appendix C SAMPLE STANDARD INSTRUCTIONS TO CONTRACTORS Contractors are required to adhere to the following instructions with regard to employee conduct and work standards while on Fraser Health (FH) - Royal Columbian Hospital (RCH) property. The following is a list of FHA - RCH – Plant Services contact persons and numbers: General Enquires 07:00-15:00 M-F Plant Services Office 604-520-4379 Regional Director Mitch Weimer 604-520-4457 Manager, Plant Services Gord Tilley 604-520-4375 Renovations Coordinator Risto Tauriainen 604-523-8835 Emergency Contact numbers: Plant Services Engineer – 24 hrs 604-520-4294 or 604-450-2367 (pager) Intercon Security -24hrs - from internal phone 8999 or 604-683-4111 General Rules and Regulations All work carried out in RCH - Plant Services must be in compliance with WorkSafe BC Occupational Health & Safety Regulation, RCH - Plant Services requirements and all other governing codes, regulations etc. Dependent upon the nature of the work, relevant to RCH - Plant Services requirements will be provided prior to the commencement of work. It is the responsibility of RCH - Plant Services to ensure safety requirements and expectations are communicated to contractors and that contractor’s understand their work requirements and responsibilities. RCH - Plant Services will monitor work activities to ensure compliance. Contractors have primary responsibility to ensure work is carried out in a safe manner and in compliance with WorkSafe BC regulations. They are responsible for the conduct and work practices of their workers and any sub-contractors they may bring onsite and to coordinate the work activities of workers and contractors. Issues of non-compliance will be dealt with directly with the principle contractor or service provider as they are noted. There will also be consequences for continued non-compliance, including the following:

a. Verbal report of the non-compliant issue with an expectation of immediate compliance. b. Written report of the non-compliant issue with an expectation of immediate compliance. c. Temporary work stoppage until compliance is achieved. d. Termination of contract.

Serious safety infractions may result in the immediate termination of contracts! RCH- PLANT SERVICES RESPONSIBILITIES RCH - Plant Services will inform contractors and workers of any known hazards inherent to the work site and the procedures used to address these hazards. Contractor Requirements The contractor must be experienced in all phases of the work to be done and is required to ensure that all workers involved with the contract or project are adequately trained. Workers must also have a working knowledge of WorkSafe BC requirements in the work procedures to be used.

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The contractor must complete a Hazard Assessment and a Contractor Safety Agreement Form prior to starting work. The assessment must be communicated to all workers and where applicable, may be posted for reference at the project site. Contractors and their employees must be attired in clean, neat clothing appropriate to the work being performed. Smoking All Fraser Health sites are designated non-smoking. This includes all on-site buildings, structures, vehicles and grounds. Contractors shall require its employees providing services to adhere to FHA workplace conduct, harassment, alcohol & drug, smoking and other relevant policies. The Contractor shall ensure any employees who do not follow the policies will not provide Services and will be removed from the work site immediately. Failure to comply will constitute a breach and possible termination of the Contract. Cell Phones The use of cellular phones is now permitted within most buildings at the RCH site. Certain departments have local bans in effect. Fire Safety If a fire or smoke is discovered at the RCH site, the following procedure must be followed: 1. Pull the closest fire alarm station to sound the alarm. 2. Inform switchboard by calling ext. # 7111 and state the location of the fire. RCH EMERGENCY CODES The following is a list of emergency codes used in RCH:

• Code Red Fire • Code Blue Cardiac Arrest • Code Green Evacuation • Code Orange Disaster • Code White Violent Patient, Resident or Visitor • Code Yellow Missing Patient • Code Black Bomb Threat • Code Brown Chemical Spill

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Contractor Personnel Identification All contractors who will be working at the RCH site must report to RCH - Plant Services to sign-in / sign-out and obtain an identification tag prior to the start of work. Identification must be worn at all times while on RCH site. Failure to wear identification may result in denied access to RCH site. Contractor personnel are to undergo an R.C.M.P. Criminal Records check and obtain clearance before accessing occupied Maternity and Children’s ward areas. Parking Unless otherwise stated, contractors and their workers must park in the public parking areas at each site. No vehicles of the Contractor or workers will be permitted to park on RCH property except 1 vehicle which is allowed to park within the confines of the Contractor’s construction compound. Vehicles making deliveries to the job site will be allowed free access for visits not exceeding twenty (20) minutes. Emergency First Aid The Contractor shall arrange for the provision of first aid facilities and an Accident Prevention Program to the requirements of WorkSafe BC. Chemical Spills Contractors are responsible for spill cleanup of controlled products used by the contractor. All other chemical spills should be reported to RCH - Plant Services immediately. PROJECT OR INVASIVE WORK REQUIREMENTS General The contractor is required to prepare and provide a Site Safety Management Plan describing how safety will be managed throughout the project. The contractor is also required to lay out all required signs, work area protection and barricades prior to starting work. The contractor is required to name the person who will be responsible for safety on the project and to coordinate work activities and safety between trades and sub-contractors. The contractor will be required to establish control around the work area to ensure the safety of RCH staff and the public. Where necessary, consideration must be given to accommodating the needs of disabled persons such as those who are physically disabled, visually impaired and others. The contractor is expected to exercise good site safety and maintain acceptable housekeeping and material organization around the site. In particular:

• Dirt and debris must not be tracked through the Hospital • Locked doors must be kept locked, especially roof access and electrical closets • Extension cords and other tools must not create a tripping hazard • All areas, tools and materials must be left in a safe manner during break periods and at the

end of each shift • Patient Care areas must be properly protected during construction.

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OCCUPATIONAL HEALTH AND SAFETY Shutdowns All shutdowns should be coordinated through RCH - Plant Services. The Contractor must obtain approval from the RCH - Plant Service Designated Representative immediately before altering or disconnecting electrical circuits and circuit breakers. These disconnections must be requested in at least 5 working days prior to planned shutdown. Lockout Procedures All contractors shall conform to WorkSafe BC regulations for Lockout. All energy sources must be physically isolated before performing work. Contractors must coordinate with other contractors, subcontractors and RCH Plant Services personnel when lockouts are required. Asbestos Asbestos containing materials (ACM) may be encountered in many areas of the RCH site. To identify where those materials may be found an asbestos management and identification program is in place at the RCH site. Safe work procedures, in accordance with WorkSafe BC and RCH - Plant Service requirements, must be followed for all work conducted in areas where asbestos may be contacted or disturbed. Only workers who have been trained in asbestos procedures may work on ACM. A qualified asbestos abatement contractor must do the removal, encapsulation and enclosure of ACM. Contractors must immediately stop work and contact the Plant Services Designated Representative if damaged or suspected ACM are found. The building owner or manager will provide information about potential asbestos containing materials at each of the community offices. Risk Assessment Where required, the contractor will be required to carry out a risk assessment for certain work activities. The following is a list of work activities, which require a risk assessment:

• Confined Space Entry • Hazardous Materials • Heat and Cold Stress • Emergency Preparedness • Emergency Procedures.

Other work activities require specific safe work procedures or plans. They include:

• Fall Protection • Lockout.

Procedure for Entering Confined Spaces Contractors must conform to WorkSafe BC regulations with respect to entering confined spaces. Examples of confined spaces at the RCH site include but are not limited to:

• Manholes

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• Service tunnels • Tanks and Vessels • Pipe Chases • Crawlspaces.

Hazardous Materials Contractors must comply with WorkSafe BC regulations, Workplace Hazardous Materials Information System (WHMIS). Contractors must ensure that all necessary precautions are followed when working with or around any hazardous or controlled products. Contractors and workers shall be trained in WHMIS. Contractors and employees must keep copies of MSDS for all controlled products to be used on a project on site for reference. All controlled products must be labelled in accordance with WHMIS regulations. Appropriate notice must be given to RCH building occupants through the Plant Services Designated Representative when the contractor work produces odours such as through the application of adhesives, roofing tar or painting. Sufficient notice must be provided to allow for the temporary relocation of workers. Adequate ventilation must be provided for the type and quantity of controlled product used. Spills & Cleanup The contractor, subcontractor and suppliers must conform with the BC Ministry of the Environment involving the required response to spills of hazardous materials that could result in contamination of the environment. The contractor must respond to spills of a hazardous or unknown material while working in RCH. The contractor must have available the material, procedures and trained personnel required to clean up spills of any material they use in their work at RCH. Bio-Safety and Other Hazards RCH - Plant Services shall arrange for the safe removal and or disposal of all hazardous materials including but not limited to biohazardous materials, radioactive materials or cytotoxic materials from the project site. Equipment which cannot be moved and which presents a potential for injury will be locked out or sealed. Excavations Contractors are responsible to ensure that all excavations over 1.2 m (4 feet) in depth are appropriately sloped or shored. Contractors must also comply with all other WorkSafe BC regulations pertaining to excavations. Respirators, Protective Clothing and Equipment Contractors are required to provide their own protective clothing and equipment when required for access to any restricted locations in the Hospital. This would include, but not be limited to items such as hard hats, safety footwear, respirators and protective coveralls. Items which require custom fitting, such as respirators, shall not be made available for use by more than one person.

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Fall Protection The contractor must provide fall protection any time workers are required to work at elevations of 3m (10 feet) or more. Fall protection is also required at lesser elevations if there is an unusual hazard. For work at elevations of more than 7.5m (25 feet) requires a written Fall Protection Plan. Proximity to Overhead Power Lines When work must be conducted in an area which is in close proximity to overhead power lines, RCH - Plant Services is responsible to provide assurance in writing that the power lines are de-energized, guarded or displaced. The contractor should contact the Plant Services Designated Representative to coordinate appropriate procedures and to complete WorkSafe BC form 30M33. CONSTRUCTION SITE REQUIREMENTS Barricades and Barriers All barricades and barriers on construction sites shall conform to all safety practices required by regulations and good practice. Barriers outside the construction site must be visible both day and night. All walkways in close proximity to job sites shall be built with overhead protection where overhead work is being performed. In pedestrian areas adequate warning must be provided for visually impaired pedestrians. Chain link fencing or hoarding is preferred as it allows blind persons to feel the base of the barricades with their canes. Audible or tactile warning devices may also be required. Before setting up barriers in pedestrian areas the Plant Services Designated Representative must be notified. Unless otherwise agreed to by the Plant Services Designated Representative, all work areas to receive renovations shall be completely enclosed off by the Contractor with solid plywood partitioning. Partitioning shall be insulated to reduce sound transmission and sealed above and below suspended ceilings to prevent the spreading of dust to smoke detectors and to staff in other areas. All debris shall be removed daily from construction work areas. Floors are to be kept clean. Mats are to be installed at entries to control tracking of dirt to other areas. In areas of new construction staff, patients and visitors are to be fully protected from construction activities by enclosing the site with appropriate fencing or plywood hoarding in accordance with the requirements of Section 8.2 of the BC Building Code headed “Protection of the Public and Fire Safety”. Temporary exit and access routes are to be kept clear of obstructions. Walkways are to be level and free of tripping hazards. Where ramps are required, they are to be painted yellow. Warning signs and adequate lighting shall be provided and maintained for the protection of the public. Temporary exit and access areas are to meet the requirements of the Plant Services Designated Representative and the City of New Westminster authorities having jurisdiction. Drilling and Coring The use of pneumatic jackhammers and of impact tools for drilling, chipping or breaking out concrete or masonry, is not permitted unless specifically agreed to by the Plant Services Designated Representative. All required holes in existing concrete or masonry shall be core drilled. All new openings in existing concrete or masonry shall be saw cut. Concrete breaking, cutting, chipping and drilling shall be identified and programmed ahead of time by the Contractor with the Plant Services Designated Representative. Plant Services reserves the right to stop or reschedule such work irrespective of prior arrangements to suit hospital operations without any additional cost to the RCH. The Contractor shall construct sound enclosures and baffles and operate all

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equipment as quietly as practicable to keep noise transmission to a minimum. Radios are not permitted on the work site. Site Maintenance If the work to be performed is such that dirt will be tracked through the building, the Contractor must provide floor protection before commencing work. Should the work to be done involve the movement of heavy equipment of materials adequate precautions must be taken to protect all floors, columns, walls and elevators within the facility. Any damage to RCH property is to be made good at the Contractor's expense. The location of disposal containers, points of egress into the building and construction routes shall be as approved by the Plant Services Designated Representative. Proper precautions must be taken to prevent roof leaks, burst pipes and water spillage particularly from concrete coring and saw cutting. The Plant Services Designated Representative must approve the erection of drip trays and protective sheeting before work commences. If water leakage occurs, immediately notify the Plant Services Designated Representative and initiate clean up. Damage to walls, ceiling tiles, and electrical and other services, etc. is to be made good at the Contractor's expense. Special care must be taken when working in our interstitial areas in proximity to our ETV (Electric track vehicle delivery system). This system is extremely sensitive to dust and debris and must be protected by each individual contractor. Location of Concealed Services Prior to cutting and coring through concrete or masonry walls and slabs, Contractor is to establish location of concealed services and conduit by X-raying, Ground Penetrating Radar or Radio Detection (electronic locator). X-ray at discretion and approval of Plant Services Designated Representative. The cost of above engineering services is to be borne by the Contractor. Non-destructive testing involving X-ray sources or X-ray emitting devices shall be in accordance with the Atomic Energy Control Board regulations to minimize radiation exposure to workers and all other building occupants. Location of Underground Utilities Prior to excavating or similar work through outside roadways or grounds, the Contractor is to confer with the Plant Services Designated Representative and establish location of concealed services such as gas, fire hydrant, water, power and telephone/data lines. Where necessary, the precise location of buried lines is to be established by hand digging or by the use of Radio Detection or similar equipment. The cost of above engineering services is to be borne by the Contractor. Infection Control Dust and water containment and control are mandatory in areas of new construction and in areas under renovation as such contamination is considered hazardous because of the potential of the dust and moisture leading to and generating significant fungi and mould spore release. The procedures and practices outlined in CSA Z317.13-03 shall apply; special requirements for heating, ventilating, and air conditioning (HVAC) systems in healthcare facilities. The work, in addition to any other requirements, must incorporate the preventative measures described by CSA Z317.13-03 INFECTION CONTROL DURING CONSTRUCTION OR RENOVATION OF HEALTH CARE FACILITIES. In the event of water spillage, notify the Plant Services Designated Representative and initiate an immediate clean up and wipe down of affected surfaces. At the discretion of the Plant Services Designated Representative all damaged ceiling tile, drywall, insulation and the like is to be removed and replaced at the Contractor’s expense.

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Dust Control All activities such as concrete grinding, drywall sanding, sweeping and the like that create dust are to be contained. All surfaces, particularly pipes, ducts and cable trays, etc. are to be wiped clean upon completion of the work. The method of proposed dust containment is to be discussed and approved by the Plant Services Designated Representative prior to the start of the work. In the case of exterior work, windows are to be sealed and, where approved by the Plant Services Designated Representative, building air intakes protected for construction dust. Site Security At the end of each day's work, the Contractor must ensure that the construction area is locked and made secure to the satisfaction of the Plant Services Designated Representative. All tools and equipment are to be stored in a non-hazardous area. All flammable materials such as paints, thinners, cartons, crates, etc. are to be stored away from the building. Plant Services Designated Representative is to be given copies of Contractor's keys to the locked up areas. This key(s) will then be made available to Protection Services. Environmental Conditions Work that affects the environmental conditions, e.g. heating, cooling or humidity of existing areas must be minimized. Notify the Plant Services Designated Representative a minimum of seven days prior to any possible environmental condition change. Fire Safety The RCH - Fire Regulations and Fire Safety Plan is to be followed by Contractors at all times. The Contractor is to give prior notice to the Plant Services Designated Representative before any open flame work, such as welding, soldering and burning is undertaken in order that smoke detectors and the like can be temporarily deactivated by Plant Services personnel. The Contractor is to provide fire extinguishers and a fireguard whenever open flame work is undertaken. Emergency Procedures Contractors are to post and follow RCH Emergency Procedures as attached regarding disruption to buried services. Use of Elevators Passenger and service elevators will not be available to the Contractor for the movement of workmen, construction materials or demolition debris unless previously agreed to by the Plant Services Designated Representative. Seven days notice is to be given to the Plant Services Designated Representative if the work requires a temporary shutdown of the elevator system. Such shutdowns are to be carried out after normal working hours. Disruption of Existing Services The Contractor is to give a minimum of seven days written notice on the form provided by RCH - Plant Services Department prior to carrying work to existing services such as medical gas, fire alarms, overhead paging, computer, telephone, nurse call, electrical, natural gas, irrigation, water, sprinkler, steam, etc. Work is not to proceed without prior approval by the Plant Services Designated Representative.

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Work Outside of Normal Hours In the event that Plant Services determines that the interruption requires the work to be carried out in the evenings or outside of normal working hours, the Contractor is to carry out the work at no additional cost to Plant Services. In addition, Plant Services reserves the right to stop or reschedule the work, irrespective of prior arrangements, at no additional cost to Plant Services. Fraser Health (FH) Royal Columbian Hospital (RCH) Plant Services Department requires that all contractors comply with WorkSafe BC OH&S Regulation, Plant Services policies, procedures, practices, and all other applicable codes, regulations and governing bodies etc.

ROYAL COLUMBIAN HOSPITAL 330 E. Columbia St., New Westminster, BC V3L 3W7 – Tel 604-520-4253

REQUEST FOR SERVICE SHUTDOWN

Project: ___________________________________________________________ Contractor: ___________________________________________________________ Purpose: ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ Service: ___________________________________________________________ ___________________________________________________________

___________________________________________________________ Consultant required to Attend/Witness/Inspect during shutdown? Yes No Inspector (Agency) required to Attend/Witness/Inspect following shutdown? Yes No

This form is to be faxed by the General Contractor to those listed below seven (7) calendar days prior to any Shutdown. The designated Plant Service Representative must approve this request in writing before the work proceeds.

Plant Services may need to reschedule or stop any shutdown from proceeding to suit hospital operations at no additional cost to the project. Fax Number Contact Person Manager, Plant Services 604-520-4516 Gord Tilley+

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CONTRACTOR SAFETY FORM PART IA: HAZARD IDENTIFICATION & ASSESSMENT

To Be Completed By Plant Services Department & Contractor Project/Work Activity/Service to be Provided:

Work Order #/P.O.#:

Description of project/work activity/service to be provided:

WORK AREA ACTIVITY HAZARDS / CONDITIONS Please ( ) where applicable: Y

N Please ( ) where applicable: Y N

Asbestos Containing Materials Involved Bio-Hazards (i.e. Plumbing) Chemical/Controlled Product Exposure Medical Gases Confined Space Entry Drilling, Coring, Boring Electrical Hazards Environmental Issues Excavations, Shoring Required Fall Hazards (work above 10 ft.) Work in immediate Patient Care Areas (i.e. patient rooms) IF YES TO ABOVE, PROVIDE DETAILS BELOW.

Fume hoods Hazardous Substances (i.e. radioisotopes) Laboratories Lock – Out Personal Protective Equipment Required? Pre/post-tensioned concrete (coring) Radiation or Industrial Radiography Roof Top Access Required Traffic/Pedestrian Control Other(s):

IDENTIFIED HAZARD/CONDITION

REQUIRED WORK PROCEDURES/COMMENTS

List personal protective equipment required:

I have made every reasonable effort to identify and assess these potential hazards and

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conditions, and to the best of my ability, knowledge and training. Completed by: Tel. # Plant Services Dept: Contractor:

Completion Date: Review Date: (Review min. annually, if Service Contractor)

PART IB: CONTACT INFORMATION To Be Completed By Materiel Management Upon Awarding Contract

Prime Contractor: Charge Person/Contact: Subcontractor Contractor: Charge Person/Contact: Trade/Type: Service Contractor: Charge Person/Contact: Trade/Type: Comments:

Completed by: Date: Note: This form MUST be initiated in the planning stages and must be provided to contracted workers. A copy must be given to the supervisor for retention and a copy must be posted in a prominent location at the worksite. CONTRACTOR SAFETY FORM PART II: CONTRACTOR SAFETY AGREEMENT To Be Completed By Contractor Representative Please review Part I of this form and complete Part II in its entirety and Part III (when required). Retain a copy for your records and submit remaining copies to your FH contact. Please communicate this information to your employees prior to commencement of work for the FH. The Fraser Health (FH) requires that ALL contractors comply with WorkSafe BC OH&S Regulation and applicable FH policies/procedures. This may include providing the FH with written safe work procedures, evidence of worker training/education and certifications. The prime contractor must ensure health and safety activities of subcontractors, routine service contractors, workers and other persons at the workplace are coordinated and do anything that is reasonably practicable to establish and maintain a system/process that will ensure compliance with WorkSafe BC OH&S Act and Regulations. • The prime contractor MUST designate a person responsible (in writing) for the coordination of

health and safety activities or requirements. • Each subcontractor or routine service contractor must provide the prime contractor with the

name of their designated supervisor.

PROJECT/WORK ACTIVITY DETAILS Check One: Prime Contractor Sub-Contractor Routine Service Contractor Contractor (Firm Name)

Phone Number

Contractor Site Supervisor

Phone Number

Contractor OH&S Rep

Phone Number

Project Start Date Length of Contract

Briefly, describe the contract:

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HAZARDOUS WORK ACTIVITIES

BASED ON YOUR ASSESSMENT OF THE WORK TO BE CONDUCTED, WILL YOUR FIRM BE PERFORMING ANY OF THE FOLLOWING:

YES NO N/A

High Angles/Fall Protection (Work above 10 feet above elevation) Confined Spaces, or Underground Work (Including areas with natural ventilation)

De-energization of Systems/Shutdowns/Lockout (Blanking/Bleeding/Isolation) Excavation (Greater than 4 feet in depth) Use of Personal Protective Equipment (i.e. Respiratory Protection, safety eyewear, gloves)

Work that involves potential exposures to hazardous substances and/or controlled products (i.e. chemicals, asbestos, cytotoxic drugs, biohazards, fume hoods and associated local exhaust ventilation)

CONTRACTOR SAFETY FORM Will Material Safety Data Sheets be provided to FH for the controlled products used during project?

Submission of a “Notice of Project” or “Notice of Project – Asbestos” to WorkSafe BC

If ‘YES’ is answered to any of the above activities, are written safe work procedures available? (A written program, plan or procedure must be kept on the job site.)

Has staff received education and training on these safe work procedures? (All workers and supervisors must be appropriately trained to safely perform these activities. Evidence of worker training/education may be requested for review.)

Is appropriate First Aid Available to Contractors?: (Please identify who will be the provider) • ____________________________________________________________

____

I have reviewed Part I of this form and the Standard Instructions to Contractors document. The nature of the potential or existing hazard(s) and the required safe work procedures that must be followed when working in this area is clearly understood.

I testify/agree to the following: • All work shall comply with WorkSafe BC OH&S Regulation and the Standard Instructions to

Contractors document. • I have been informed of the hazards/conditions posed by the site; I have also reviewed and clearly

understand the information outlined in Part I of this form. • Safety programs and safe work procedures/plans will be followed and where the work activity

involves any of the hazards/conditions outlined in Part IA and/or Part II of this Form, written safe work procedures will be made available to the Fraser Health.

• Workers have been adequately educated and trained to complete the contracted work. • It is my responsibility to ensure all contractor workers are made aware of site safety hazards and their

associated control measures. • Where applicable, a Notice of Project/Notice of Project – Asbestos and/or appropriate work permits

have been obtained and submitted to WorkSafe BC.

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Contractor Supervisor: Date: Contractor OH&S Rep: Date: Requesting Dept (FH Rep): Date:

Plant Services Manager/Supervisor has provided approval of the work where: • hazards/conditions outlined in Part IA and/or Part II of the CONTRACTOR SAFETY FORM have been identified

and/or • invasive/construction activities will be undertaken. Plant Services Manager: Date:

FAILURE TO COMPLY WITH WORKSAFE BC OH&S REGULATION MAY RESULT IN TERMINATION OF CONTRACT

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Appendix D Infection Control Construction Agreement

Location of Construction: Project No.: Project Coordinator: Project Start Date: Contractor Performing Work: Estimated Duration: Supervisor: Telephone: TYPE OF CONSTRUCTION ACTIVITIES (As Marked) Type A Inspection and Non-Invasive Activities. Includes, but is not limited to, removal

of ceiling tiles for visual inspection limited to 1 tile per 50 square feet, painting (but not sanding), wall covering, electrical trim work, minor plumbing, and activities which do not generate dust or require cutting of walls or access to ceilings other than for visual inspection.

Type B Small scale, short duration activities which create minimal dust. Includes, but is not limited to, installation of telephone and computer cabling, access to chase spaces, cutting of walls or ceiling where dust migration can be controlled. It also includes plumbing that requires disruption to the water supply to more than one patient care area (e.g., >2 rooms) for less than 30 minutes.

Type C Any work, which generates a moderate to high level of dust or requires demolition or removal of any fixed building components or assemblies. Includes, but is not limited to, sanding of walls for painting or wall covering, removal of floor coverings, ceiling tiles and casework, new wall construction, minor duct work or electrical work above ceilings, major cabling activities, and any activity which cannot be completed within a single work shift. It also includes plumbing that requires disruption to the water supply of more than one patient area (e.g., >2 rooms) for more than 30 minutes but less than 1 hour.

Type D Major demolition and construction projects. Includes, but is not limited to, activities which require consecutive work shifts, requires heavy demolition or removal of a complete cabling system, and new construction. It also includes plumbing that results in disruption to the water supply of more than one patient care area (e.g., >2 rooms) for more than 1 hour.

INFECTION CONTROL RISK GROUPS (As Marked)

Group 1 Lowest

Group 2 Medium

Group 3 Medium High

Group 4 Highest

• Office areas • Unoccupied wards

• All other patient care units such as:

• Outpatient clinics

• Emergency Room • Imaging • Post Anaesthesia Care Units • Labour and Delivery (LDRP) • Newborn Nurseries • Day Surgery • Echocardiography • Laboratories • Paediatrics • Long Term Care

• All Operating Rooms/Sterile CPD • All Cardiac Catherization & Angiography areas • Ambulatory Day Care • Cardiology • All Endoscopy areas • Pharmacy admixture • Intensive Care Units • Dialysis Units

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• All medical and surgical wards • Medical Imaging

CONSTRUCTION ACTIVITY/INFECTION CONTROL MATRIX Infection Control Permit will be required when the Construction Activity and Risk Level indicate that Class III and Class IV control procedures are necessary. CONSTRUCTION ACTIVITY

TYPE “A” TYPE “B” TYPE “C” TYPE “D”

RISK LEVEL GROUP 1 CLASS I CLASS II CLASS II CLASS III/IV GROUP 2 CLASS I CLASS II CLASS III CLASS IV GROUP 3 CLASS I CLASS III CLASS III/IV CLASS IV GROUP 4 CLASS III CLASS III/IV CLASS III/IV CLASS IV INFECTION CONTROL MEASURES: (Contractor to initial and date any Class III, IV and Additional Requirements) CLASS I

1. Execute work by methods to minimize raising dust from construction operations. 2. Immediately replace any ceiling tile displaced for visual inspection.

3. Report discoloured water and water leaks to maintenance.

CLASS II

1. Provide active means to prevent air-borne dust from dispensing into atmosphere. 2. Water mist work surfaces to control dust while cutting. 3. Seal unused doors with duct tape. 4. Block off and seal air vents. 5. Wipe work surfaces with disinfectant. 6. Contain construction waste before transport in tightly covered containers.

7. Wet mop and/or vacuum with HEPA filtered vacuum before leaving work area. 8. Place dust mat at entrance and exit of work area. 9. Remove or isolate HVAC system in areas where work is being performed. 10. Consider hyperchlorinating or superheating stagnant potable water.

CLASS III

DATE:

1. Obtain Infection Control permit before construction begins. 2. Isolate HVAC system in area where work is being done to prevent contamination of duct system. 3. Complete all critical barriers or implement control cube method before construction begins. 4. Maintain negative air pressure within work site utilizing HEPA equipped air filtration units.

7. Wet mop with disinfectant. 8. Remove barrier materials carefully to minimize spreading of dirt and debris associated with construction. 9. Contain construction waste before transport in tightly covered containers. 10. Cover transport receptacles or carts. Tape covering. 11. Remove or isolate HVAC system in areas where work is being performed.

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INITIALS: 5. Do not remove barriers from work area until complete project is thoroughly cleaned by Environmental Services Dept. 6. Vacuum work with HEPA vacuums.

12. Consider hyperchlorinating or superheating stagnant potable water.

CLASS IV INITIALS:

1. Obtain infection control permit before construction begins. 2. Isolate HVAC system in area where work is being done to prevent contamination of duct system. 3. Complete all critical barriers or implement control cube method before construction begins. 4. Maintain negative air pressure within work site utilizing HEPA equipped air filtration units. 5. Seal holes, pipes, conduits, and punctures appropriately. 6. Construct anteroom and require all personnel to pass through this room so they can be vacuumed using a HEPA vacuum cleaner before leaving work site or they can wear cloth or paper coveralls that are removed each time they leave the work site. 7. All personnel entering work site are required to wear shoe covers. Shoe covers must be changed each time the worker exits the work site.

8. Do not remove barriers from work area until completed project is thoroughly cleaned by the Environmental Services Dept. 9. Vacuum work area with HEPA filtered vacuums. 10. Wet mop area with disinfectant. 11. Remove barrier materials carefully to minimize spreading of dirt and debris associated with construction. 12. Contain construction waste before transport in tightly covered containers. 13. Cover transport receptacles or carts. Tape covering. 14. Remove or isolate HVAC system in areas where work is being performed. 15. Consider hyperchlorinating or

superheating stagnant potable water.

Additional Requirements: Permit Requested By: Permit Authorized By: Contractor Signature: ICP Signature: Date: Date:

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Appendix E This is a sample of the contract that will be used with each successful Painting Contractor.

STANDARD CONSTRUCTION CONTRACT This contract to be used for construction projects with a value of $200,000.00 or less.

BETWEEN: AND:

Fraser Health Authority (Insert Contractor Name)

(the "Fraser Health Authority" , "FHA", “FH”, “Authority”, "Health Area", “we”, “us”, or “our” as applicable at: 300-10233, 153rd St. Surrey BC V3R 0Z7

(the “Contractor” or “Service Provider”, “you”, or “your” as applicable) at the following address:

The Fraser Health Authority and the Contractor agree to the following terms: CONTRACTOR'S OBLIGATIONS 1. You must provide the services described in Schedule A (the “Services”) in accordance with this

agreement. You must provide the Services during the term described in Schedule A, regardless of the date of execution or delivery of this agreement.

2. You must supply and pay for all labour, materials and approvals necessary or advisable to provide

the Services. 3. You must perform the Services to a standard of care, skill and diligence maintained by persons

providing, on a commercial basis, services similar to the Services. 4. You must ensure that all persons you employ or retain to perform the Services are competent to

perform them and are properly trained, instructed and supervised. 5. You must comply with our instructions in performing the Services, but not as to the manner in which

those instructions are carried out except as specified in this agreement. 6. You must, upon our request, fully inform us of all work you do in connection with providing the

Services. 7. You must maintain time records and books of account, invoices, receipts and vouchers of all

expenses incurred, in form and content satisfactory to us. 8. You will be responsible for obtaining any permits, licenses, business and revenue taxes,

assessments and charges in situations attributed directly to the operation of your service. 9. You must permit us at all reasonable times to inspect and copy all material that has been produced

or received by you or any subcontractor as a result of this agreement (collectively the “Material”), including, without limitation, accounting records, findings, software, data, specifications, drawings, reports and documents, whether complete or not.

10. You must treat as confidential all Material and not permit its disclosure without our prior written

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consent except as required by applicable law, including the Freedom of Information and Protection of Privacy Act. (See Schedule F later in this document)

11. The Material and any property we provide to you or a subcontractor is our exclusive property. You

must deliver it to us immediately upon our request. 12. The copyright in the Material belongs exclusively to us. Upon our request, you must deliver to us

documents satisfactory to us waiving in our favour any moral rights which you or your employees or subcontractors may have in the Material and confirming the vesting of the copyright in us.

13. You must maintain and pay for insurance on the terms, including form, amounts and deductibles,

outlined in Schedule D, if any, as modified from time to time in accordance with our directions. 14. You must apply for and, immediately on receipt, remit to us any refund or remission of federal or

provincial tax or duty available with respect to any items used in connection with this agreement. 15. You must comply with all laws applicable for the Province of British Columbia. 16. You must indemnify and save harmless to us and our employees and agents (each an “Indemnified

Person”) from any losses, claims damages, actions, causes of action, costs and expenses that an Indemnified Person may sustain, incur, suffer, or be put to at any time, either before or after this agreement ends, which are based upon, arise out of or occur, directly or indirectly, by reason of any act or omission by you or by any of your agents, employees, officers, directors, or subcontractors in providing the Services, except liability arising out of any independent negligent act by us.

17. You must not assign your rights under this agreement without our prior written consent. 18. You must not subcontract any obligation under this agreement other than to persons listed in

Schedule C without our prior written consent. No subcontract, whether consented to or not, relieves you from any obligations under this agreement. You must ensure that any subcontractor fully complies with this agreement in performing the subcontracted Services.

19. You must not provide any services to any person in circumstances which, in our reasonable opinion,

could give rise to a conflict of interest between your duties to that person and your duties to us under this agreement.

20. You must not do anything that would result in personnel you hire being considered our employees. 21. You must not commit or purport to commit us to pay any money except as authorized by this

agreement. 22. The Contractor may be required to furnish a performance bond and a labour and material payment

bond at the beginning of each project. We will determine risk and the need of this requirement at the start of each project. These bonds must be in a sum equal to 50% of the total project cost, and be issued by some guarantee company satisfactory to the FHA. Such bonds are to be held by the FHA in order to guarantee the contractor's performance and payments of labour and material of the contract.

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PAYMENT 23. We must pay you the fees described in Schedule B. We must pay you for expenses in accordance

with Schedule B if they are supported, where applicable, by proper receipts and, in our opinion, are necessarily incurred by you in providing the services. We are not obliged to pay you more than the “Maximum Amount” specified in Schedule B on account of fees and expenses.

24. You must submit written statements of account to us, but no sooner than the dates referred to in

Schedule B as the “Billing Dates”. 25. We may withhold from any payment due to you an amount sufficient to indemnify us against any lien

claim that could arise in connection with the provision of the Services. 26. Our obligation to pay money to you is subject to available funding for the fiscal year in which

payment becomes due. 27. Unless otherwise specified in this agreement, all references to money are to Canadian dollars. TERMINATION 28. Either party may terminate this agreement for any reason on giving ninety days written notice of

termination. If we do so for any reason other than your failure to comply with this agreement, we must pay you that portion of the fees and expenses described in Schedule B which equals the portion of the Services that was completed to our satisfaction before termination. That payment discharges us from all liability to you under this agreement.

29. If you fail to comply with this agreement, we may terminate it and pursue other remedies including

access to the performance bond to make good all contract requirements. GENERAL 30. You are an independent Contractor and not our employee, agent, or partner. 31. If you are a corporation, you represent and warrant to us that you have authorized your signatory to

enter into and execute this agreement on your behalf without affixing your common seal. 32. We must make available to you all information in our possession, which we consider pertinent to

your performance of the Services. 33. This agreement is governed by and is to be construed in accordance with the laws of British

Columbia. 34. Time is of the essence in this agreement.

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35. Any notice contemplated by this agreement, to be effective, must be in writing and be: (a) sent by fax to the addressee’s fax number specified in this agreement, (b) delivered by hand to the addressee’s address specified in this agreement, or (c) mailed by prepaid registered mail to the addressee’s address specified in this agreement.

Any notice mailed in accordance with sub-section (c) is deemed to be received 96 hours after mailing. Either of the parties may give notice to the other of a substitute address or fax number from time to time.

36. A waiver of any term of this agreement or of any breach by you of this agreement is effective only if it is in writing and signed by us and is not a waiver of any other term or any other breach.

37. No modification of this agreement is effective unless it is in writing and signed by the parties. 38. This agreement and any modification of it constitutes the entire agreement between the parties as to

performance of the Services. 39. All disputes arising out of or in connection with this agreement, or in respect of any defined legal

relationship associated with it or derived from it, must, unless the parties otherwise agree, be referred to and finally resolved by arbitration administrated by the British Columbia International Commercial Arbitration Centre under its rules.

40. Sections 6, 9, 10, 11, 12, 14, 16 and 19 continue in force indefinitely, even after this agreement

ends. 41. The Schedules are part of this agreement. 42. In this agreement, “we”, “us” and “our” refer to the Fraser Health Authority alone and never refer to

the combination of the Contractor and the Fraser Health Authority that combination is referred to as “the parties”.

THE PARTIES have duly executed this agreement the ______day of ___________________, . SIGNED AND DELIVERED on behalf of the Fraser Health Authority.

SIGNED AND DELIVERED by or on behalf of the Contractor (or by an authorized signatory of the Contractor if a corporation)

(Type in name of the Contractor)

(Authorized Representative) (Contractor or Authorized Signatory)

(Please Print Name)

(Please Print Title)

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SCHEDULE A SERVICES & TERM (a) Services and deliverables to be provided: (b) TERM: FROM: mm/dd/yyyy TO: mm/dd/yyyy SCHEDULE B FEES AND EXPENSES 1. We must pay to you $______ for performing Services during the term of this Agreement. This is the

Maximum Amount we must pay you under this Agreement. 2. The payments by us to you will be made ___(in equal monthly or quarterly instalments, lump

sum or as invoiced). 3. Unless you obtain prior written approval from us, you must expend the funds provided through this

Agreement substantially in accordance with the quoted pricing. 4. All payments are subject to a 10% holdback until Substantial Performance of the Work is approved

by Fraser Health Plant Managers, Facilities Managers or designated consultant. 5. Invoicing process

All invoices are to be sent to the following contact for approval: Project Leader Mailing Address Phone Number Email Address

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SCHEDULE C - APPROVED SUBCONTRACTOR(S) You must not subcontract any obligation under this agreement without prior written consent.

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SCHEDULE D INSURANCE 1. The Contractor shall, without limiting its obligations or liabilities herein and at its own expense,

provide and maintain the following insurances with insurers licensed in British Columbia and in forms and amounts acceptable to the Authority:

(a) Commercial General Liability Insurance in an amount not less than:

• Two Million Dollars ($2,000,000.00) inclusive per occurrence against bodily injury and

property damage for projects less than Two Hundred and Fifty Thousand Dollars ($250,000.00); or

• Five Million Dollars ($5,000,000.00) inclusive per occurrence against bodily injury and property damage for projects greater than Two Hundred and Fifty Thousand Dollars ($250,000.00) but less than One Million Dollars ($1,000,000.00).

The Authority is to be added as an additional insured under this policy. Any deductible applicable to property damage shall not exceed Five Thousand Dollars ($5,000.00) or such other reasonable deductible. Such insurance shall include, but not be limited to: .01 Products or Completed Operations Liability; .02 Authority’s and Contractor’s Protective Liability; .03 Blanket Written Contractual Liability; .04 Contingent Employer’s Liability; .05 Personal Injury Liability; .06 Non-Owned Automobile Liability; .07 Cross Liability; .08 Employees as Additional Insureds; .09 Broad Form Property Damage; .10 Broad Form Completed Operations; .11 Elevator and Hoist Liability; .12 Operation of Attached Machinery; and where such further risk exists: .13 Shoring, Blasting, Excavating, Underpinning, Demolition, Pile driving and Caisson Work, Work below Ground Surface, Tunnelling and Grading, as applicable; and .14 Limited Pollution Liability in an amount not less than Two Million Dollars ($2,000,000.00).

(b) Property insurance which shall cover, on a replacement cost basis, all property, of every description, to be used in the construction of the Work, against ―All Risks‖ of physical loss or damage, including earthquake and flood, while such property is being transported to the site, and thereafter throughout erection, installation and testing and such insurance shall be maintained until Substantial Performance of the Work. Such policy of insurance shall extend to protect the interest of the Authority, and shall contain a waiver of subrogation against the Authority. Any deductible shall not exceed Five Thousand Dollars ($5,000.00) or such other reasonable deductible for each and every occurrence except for the peril of flood, which may include a maximum deductible of Ten Thousand Dollars ($10,000.00), and earthquake, which may include a maximum deductible of Ten Percent (10%) based upon completed values at the time of loss. (c) Automobile Liability on all owned or leased vehicles in an amount not less than Two Million Dollars ($2,000,000.00). (d) Aircraft and/or Watercraft Liability, where applicable, for all owned or non-owned craft operating or used in the performance of the Work by the Contractor, in an amount not less than Two Million Dollars ($2,000,000.00) per occurrence and including aircraft passenger hazard liability, where applicable.

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2. All the foregoing insurance shall be primary and not require the sharing of any loss by any insurer of the Authority.

3. The Contractor shall provide the Authority with evidence of all required insurance prior to the

commencement of the Work or services. Such evidence shall be in the form of the Authority’s Certificate of Insurance. When requested by the Authority, the Contractor shall provide certified copies of required insurance policies.

4. All required insurance shall be endorsed to provide the Authority with thirty (30) days advance written

notice of cancellation or material change. 5. The Contractor hereby waives all rights of recourse against the Authority with regard to damage to

the Contractor’s property. 6. The Contractor shall require and ensure that each Subcontractor maintain liability insurance

comparable to that required above. 7. Unless specified otherwise, the duration of each insurance policy shall be from the date of

commencement of the Work until the date of the final certificate for payment.

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SCHEDULE E ADDITIONAL TERMS 1. Repayment

At our option, any funds provided through this Agreement and not expended will be:

(a) returned to the Fraser Health Authority (b) used as supplemental funding for the Contractor on a one-time basis; or (c) applied against any future years' funding requested from us by you.

2. Records/Reports

(a) You will provide to us audited financial statements of each fiscal year of the Contract and no later than 120 days after the end of the fiscal year to which the audit pertains.

(b) Provide to us a statement showing utilization of funds in the same format as that used in

Schedule B of the Agreement.

3. WorkSafeBC The contractor will be registered with the WorkSafeBC and WorkSafeBC coverage must be maintained for the duration of the contract. Prior to receiving any payments, the Contractor will be required to submit a WorkSafeBC Clearance letter indicating that all WorkSafeBC assessments have been paid.

4. Criminal Check Requirements

The Contractor and all employees covered by the terms of this Agreement who, in the fulfilment of the terms and conditions of the Agreement, work directly or have the potential of having unsupervised access to children in the ordinary course of employment or in the practice of an occupation, must comply with all requirements of the Criminal Records Review Act for all new and existing employees, even if an employee has completed a previous criminal record check. This requirement is in addition to other criminal record checks which may be required of employees as a condition of employment at the Contractor.

New employees must not commence work until the results have been received on a signed Criminal Record Check Authorization Form

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SCHEDULE F FHA - PRIVACY PROTECTION SCHEDULE Purpose

1. The purpose of this Schedule is to: (a) enable the Public Body to comply with its statutory obligations under the Act with respect to

personal information; and (b) ensure that, as a service provider, the Contractor is aware of and complies with its statutory

obligations under the Act with respect to personal information.

Definitions 2. In this Schedule,

(a) “Act” means the Freedom of Information and Protection of Privacy Act (British Columbia), as amended from time to time;

(b) “contact information” means information to enable an individual at a place of business to be contacted and includes the name, position name or title, business telephone number, business address, business email or business fax number of the individual;

(c) “personal information” means recorded information about an identifiable individual, other than contact information, collected or created by the Contractor as a result of the Agreement or any previous agreement between the Public Body and the Contractor dealing with the same subject matter as the Agreement.

Requests for access to personal information

3. If the Contractor receives a request for access to personal information from a person other than the Public Body, the Contractor must promptly advise the person to make the request to the Public Body unless the Agreement expressly requires the Contractor to provide such access and, if the Public Body has advised the Contractor of the name or title and contact information of an official of the Public Body to whom such requests are to be made, the Contractor must also promptly provide that official’s name or title and contact information to the person making the request.

Protection of personal information

4. The Contractor must protect personal information by making reasonable security arrangements against such risks as unauthorized access, collection, use, disclosure or disposal, including any expressly set out in the Agreement.

Storage and access to personal information 5. Unless the Public Body otherwise directs in writing, the Contractor must not store personal

information outside Canada, access personal information from outside Canada, or permit access to personal information from outside Canada. No services that require access to personal information shall be provided or performed by the Contractor in any location outside of Canada.

Audit

6. The Contractor shall permit the Public Body and/or its representatives and agents to conduct periodic audits of records related to performance by the Contractor, its employees, agents, representatives, associates and permitted subcontractors, if any, of the Contractor’s obligations under this Schedule.

7. The Contractor will at all times maintain and make available to the Public Body an “Audit Log” of

access to personal information. The Audit Log will list who, when and for what reason personal information was accessed.

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Use of personal information 8. Unless the Public Body otherwise directs in writing, the Contractor may only access personal

information if that access is: (a) for the performance of the Contractor’s obligations, or the exercise of the Contractor’s

rights, under the Agreement; and (b) in accordance with section 13.

Disclosure of personal information

9. Unless the Public Body otherwise directs in writing, the Contractor may only disclose personal information inside Canada to any person other than the Public Body if the disclosure is for the performance of the Contractor’s obligations, or the exercise of the Contractor’s rights, under the Agreement.

10. Unless the Agreement otherwise specifies or the Public Body otherwise directs in writing, the

Contractor must not disclose personal information outside Canada. Employee Access

11. The Contractor will provide a list of employees that will have access to personal information. Each of the specified employees will execute a confidentiality agreement. Approval of the public body must be obtained before any employee of the Contractor accesses personal information. Employees who have not obtained approval from the Public Body must not access personal information.

12. In addition to any other rights of inspection the Public Body may have under the Agreement or

under statute, the Public Body may, at any reasonable time and on reasonable notice to the Contractor, enter on the Contractor’s premises to inspect any personal information in the possession of the Contractor or any of the Contractor’s information management policies or practices relevant to its management of personal information or its compliance with this Schedule and the Contractor must permit, and provide reasonable assistance to, any such inspection.

Compliance with the Act and directions

13. The Contractor must in relation to personal information comply with: (a) the requirements of the Act applicable to the Contractor as a service provider, including any

applicable order of the commissioner under the Act; and (b) any direction given by the Public Body under this Schedule.

14. The Contractor acknowledges that it is familiar with the requirements of the Act governing personal

information that are applicable to it as a service provider. Notice of non-compliance

15. If for any reason the Contractor does not comply, or anticipates that it will be unable to comply, with a provision in this Schedule in any respect, the Contractor must promptly notify the Public Body of the particulars of the non-compliance or anticipated non-compliance and what steps it proposes to take to address, or prevent recurrence of, the non-compliance or anticipated non-compliance.

Termination of Agreement

In addition to any other rights of termination which the Public Body may have under the Agreement or otherwise at law, the Public Body may, subject to any provisions in the Agreement establishing mandatory cure periods for defaults by the Contractor, terminate the Agreement by giving written notice of such termination to the Contractor, upon any failure of the Contractor to comply with this Schedule in a material respect.

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Interpretation 16. In this Schedule, references to sections by number are to sections of this Schedule unless

otherwise specified in this Schedule.

17. Any reference to the “Contractor” in this Schedule includes any subcontractor or agent retained by the Contractor to perform obligations under the Agreement and the Contractor must ensure that any such subcontractors and agents comply with this Schedule.

18. The obligations of the Contractor in this Schedule will survive the termination of the Agreement.

19. If a provision of the Agreement (including any direction given by the Public Body under this

Schedule) conflicts with a requirement of the Act or an applicable order of the commissioner under the Act, the conflicting provision of the Agreement (or direction) will be inoperative to the extent of the conflict.

20. The Contractor must comply with the provisions of this Schedule despite any conflicting provision of

this Agreement or the law of any jurisdiction outside Canada.

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