Request for Proposal for Professional Services For …...1Page SECTION I – GENERAL The City of...

For San Vicente Emergency Generator Project (SP2212)

Due Date: June 4, 2012 5:00 p.m. PST

Submit Electronically to: [email protected]

Approved for Advertising:

________________________Lee Swain, P.E.

City Engineer

Request for Proposal for Professional Services May 16, 2012

TABLE OF CONTENTS

SECTION I – GENERAL ............................................................................................. 1�

SECTION II - PROJECT BACKGROUND .................................................................. 1�

SECTION III - OBJECTIVES ....................................................................................... 1�

SECTION IV - SCOPE OF SERVICES........................................................................ 2�

SECTION VI - PROPOSAL REQUIREMENTS ........................................................... 3�

SECTION VII - DESIGN CONSULTANT SELECTION GUIDELINES......................... 4�

SECTION VIII - SOLE AUTHORITY ........................................................................... 4�

SECTION IX – DUE DATE .......................................................................................... 5�

SECTION X – RFP QUESTIONS ................................................................................ 5�

SECTION XI – EXHIBITS ....................................................................................... 5-23�

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SECTION I – GENERAL

The City of Santa Monica is soliciting proposals from qualified consulting firms to provide professional services for the San Vicente Emergency Generator Project. The project is located along 25th Street adjacent to San Vicente Boulevard within the City of Santa Monica, as shown in Exhibits 1 and 2.

SECTION II - PROJECT BACKGROUND

The 5 Million Gallon Reservoir under the median at San Vicente Boulevard is serviced by the San Vicente Booster Pump Station located under 25th Street. The current backup generator has outlived its useful life and a new generator is required to ensure adequate back up electricity in the event of an emergency. However the vault that contains the existing backup generator is not likely to be large enough to house the new one. Consideration in sizing the generator and installation in the street is anticipated to be necessary.

SECTION III - OBJECTIVES

The San Vicente Emergency Generator Project (Project) consists of site survey, utility coordination, developing phased design plans, specifications, cost estimates, procuring AQMD and other permits as necessary, and providing construction administration for the construction of a vault and installation of a new emergency generator at the San Vicente Booster Pump Station.

The Project’s objective is to provide sufficient and reliable emergency power to the vault, drain pump, 6 existing booster pumps, and other appurtenant fixtures as necessary to effectively supply water to the community in the event of an emergency.

The improvements must comply with all current City codes and standards, including but not limited to the Americans with Disabilities Act and Guidelines (ADA&G), AQMD guidelines, Santa Monica City Municipal Code.

It is anticipated that the design team may include a combination of expertise in the following fields: civil and/or transportation engineering, electrical engineering, mechanical engineering, and community outreach.

SECTION IV - SCOPE OF SERVICES

1. General

A. Evaluate all existing documentation and operational requirements-.

B. Establish a single point of contact and commit that person for the duration of the project to provide information relative to the project issues as requested by the City.

C. Prepare project status reports for each milestone and identify critical issues early on to discuss and resolve them with the City.

D. Produce high quality reports, permit applications, application exhibits, artist renderings, construction drawings, and professional oral presentations as required for approvals.

2. Administrative

A. A sample Professional Services Agreement has been included (See Exhibit 6) Please submit any concerns regarding the contract language with your proposal.

B. The scope of design services is comprehensive and includes the preparation of schematic design, design development, construction documents, pre-construction/bidding service, and providing design services throughout construction duration.

C. The Consultant will be required to identify in this proposal their process for evaluating the operational requirements of the system, necessary utility coordination, project vision, and proposed project delivery method.

D. Provide project management services throughout the course of the project, including discipline coordination/document checking, coordination with owner’s representatives/stakeholders, data coordination, value engineering analysis, site analysis, materials research/specifications, constructability reviews and operations manual.

E. Ensure that bid documents comply with all owner and regulatory agency general conditions, general requirements, and construction regulations.

F. Prepare all applications, coordination and securing of permits, and approvals from all necessary advisory and permitting/regulatory agencies.

G. Provide appropriate on-site surveillance during construction to maintain awareness of the project development and to assure conformance with the contract documents; provide review and approval of all submittals required by the construction contract; provide supplemental documents for clarification or resolution of conflicts encountered during construction.

H. Develop punch lists and recommendations to the City for substantial completion date and acceptance of all corrective and completion work by the contractor; ensure that all specified submittals are responsive to the intent.

I. Attend regularly scheduled meetings to discuss the Project.

4. Meetings and Presentations

The number and frequency of meetings and presentations shall be outlined in your proposal, but ultimately will be negotiated with the successful proposer.

5. Public Outreach

The number and frequency of public meetings, exhibits, and presentations shall be outlined in your proposal, but ultimately will be negotiated with the successful proposer.

SECTION VI - PROPOSAL REQUIREMENTS

For consideration, please electronically submit a proposal containing the following elements:

A. Scope of work for the project

B. Proposed timetable for the activities, including completion dates, review periods and submission of work to City staff. The timetable should be outlined by number of weeks to complete each task.

C. Previous projects of this type (include color copies of built examples of exemplary projects). Previous project history which must include the design team members’ specific role in the project, the date of the project, photos of all referenced projects, and a client reference list with contact names and telephone numbers.

D. Short bios of professional personnel that will be working on this project. The manager or professional who will be responsible for planning, coordinating

and conducting the majority of the work must be identified and committed to managing the project. The City must approve changes in key personnel subsequent to the award of the contract.

D. A list of sub-consultants, if any, proposed to assist the prime consultant. This list shall also include the sub-consultants’ qualifications pertinent to this project.

G. Client reference list which indicates clients on projects similar to this project. Provide name of client contact, position and contact number.

H. A project organizational chart that identifies the consulting team and Project Manager.

I. A proposal cost and a billing rate schedule.

SECTION VII - DESIGN CONSULTANT SELECTION GUIDELINES

Factors to be considered in reviewing proposals may include but are not limited to:

� General design accomplishments and quality of work previously performed. � Previous history of work with similar projects. � Experience in the design of exemplary projects, including those that involve a

community outreach and input process. � Knowledge and familiarity with the AQMD regulations and permit procedures. � Experience with design in active residential areas. � Ability to lead a multi-disciplinary project team. � Ability to phase the project to minimize the impact on the community. � Record of the consultant in accomplishing work within required time and

budget constraints. � Understanding of the approach, tasks, and methodology necessary to

complete the required services. � Geographical location of the design team. � References.

SECTION VIII - SOLE AUTHORITY

The City of Santa Monica has the sole authority to select the consultant or team, and reserves the right to reject any and all proposals. By submitting a response to this RFP, prospective consultants waive the right to protest or seek legal remedies whatsoever regarding any aspect of this RFP. In addition, the City reserves the right to issue written notice to all participants of any changes in the proposal submission schedule or submission requirements, should the City determine in sole and absolute discretion that such changes are necessary. The City also reserves the right to approve all individuals and firms, if any, to be retained by the prime consultant. The City’s policy is to screen consultants based upon their proposal and project reference checks.

SECTION IX – DUE DATE

An electronic proposal, no longer than 20 pages in length (including any resumes/references/etc.) must be submitted by 5:00 p.m. PST, June 4, 2012 to [email protected]. The electronic proposal cannot exceed 9 megabytes.

All Submittals must be clearly marked as “Proposal for Professional Services for San Vicente Emergency Generator Project.”

SECTION X – RFP QUESTIONS

Questions regarding this Request for Proposals must be submitted no later than 5:00 p.m. PST on May 23, 2012 by e-mail. Questions should be submitted to:

Miss Jessica Arden, Project Manager City of Santa Monica 1437 4th Street, Suite 300 Santa Monica, CA 90405

e-mail: [email protected]

Monday through Thursday, 7:30 am - 5:30 pm; alternate Fridays, 8:00 am - 5:00 pm.

SECTION XI – EXHIBITS

� Exhibit 1 – San Vicente Booster Pump Station Project Location � Exhibit 2 – Project Location Street View � Exhibit 3 – Schematic Booster Station Layout � Exhibit 4 – Pump Station construction plans � Exhibit 5 – Schematic Piping Layout � Exhibit 6 – Booster Info

SECTION XII – ATTACHMENTS � Attachment “A” – Professional Services Agreement � Attachment “B” – Insurance Requirements � Attachment “C” – Living Wage Certification Form � Attachment “D” – Oaks Initiative Form � Attachment “E” – Arizona Disclosure

Exhibit 1

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Exhibit 2

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Exhibit 3

San Vicente Booster Station

Matrix B2 B3 B4 B5 B6 500' Zone Step 1 off off off off off PRV 7 setpoint 60 psiStep 2 on off off off off PRV 6 setpoint 61 psiStep 3 on on off off off Deadband 5Step 4 on on on off off VFD Setpoint 60Step 5 on on on on off Auto Timer offStep 6 off on on on on Booster 2Step 7 off on on on on Time Start 0600

Time Off 1030

PT 4

500' Zone 62 psi

350' Zone

Diesel

To / From 500' Zone

PRV 7

15% open

PRV 6

0 % open

San Vicente Level 10 '

9.0'

19.0'

LI 10

Boosterstop4.0'

3 4 56

2

DieselOn Off

San Vicente Booster Control

2On Off

Call Run Fail

3On OffCall Run FailVFD Hz

4On Off

Call Run FailVFD Hz

5On Off

Call Run Fail

VFD 55 Hz

6On Off

Call Run Fail

VFD Hz

��\SanVicente.xl

Exhibit 4

9' 8"

��\san vicente boosters.xl

Exhibit 5

Sheet1

San Vicente Piping Layout

500' zone

10"CIP 12"CIP

8"CIP

San Vicente Reservoir 6"CIP

12"CSC 27"CSC

18"CSC 6"CIP

18" RCP

8"CSC

6"CIP - 500' zone

reducer 12" to 6"

12"CIP

overflows to street

500' zone supplies 25th St.

350' zone to/from SV

hydrant

diesel

San Vicente Booster PumpsDrain pump

sto

rm d

rain

Location of overlow to street is:

Geo

rgin

a

Manhole

storm drain

Reservoir overflow and drain from diesel to storm drain.

12"

��\SanVicente.xl

Page 1

Exhibit 6

Location: San Vicente Booster 1

Motor Pump ron\wells.xls\SVBooster\1

Manufacturer: GE Manufacturer Layne & Bowler

HP 15 Purchased from / date

Phase 3 Depth to bowls

Frame 6 Number of stages

Volts 460 Model Number 15SV6F3

Amps 20.5 GPM 300

Type K Total design head feet 150

Design Sub

Code Seal

RPM 3450

C Rating

Upper Bearing

Lower Bearing

Oil Capacity

NRR

Nema/Noa eff.

Max.

Serial Number NSJ116405

Model 5K6XS12A

L&B 15SV6R3

Comments:

page 135


San Vicente Booster 2

operator: John

Motor PumpManufacturer: GE Manufacturer Layne & Bowler




Volts 440 Model Number 30SV10EH5

Amps 43 GPM 500


Design Sub

Code Seal

RPM 1750

C Rating

Upper Bearing

Lower Bearing

Oil Capacity

NRR

Nema/Noa eff.

Max.

Serial Number OSJ116408

Model 5K12X537A

Comments:

page 136



operator: John





Volts 440 Model Number 50SV12EH3

Amps 69 GPM 1100


Design Sub Serial 25809

Code Seal

RPM 1750

C Rating

Upper Bearing

Lower Bearing

Oil Capacity

NRR

Nema/Noa eff.

Max.

Serial Number OSJ116407

Model 5K12X536A

Comments:

page 137



Motor PumpManufacturer: US Electric Manufacturer Johnston

HP 150 Purchased from / date General Pump

Phase 3 Depth to bowls 123"

Frame 1445PH Number of stages 2

Volts 440 Model Number 14DC

Amps 180 GPM 2500

Type Hollowshaft Total design head feet 150

Design B

Code F Seal

RPM 1800

C Rating

Upper Bearing 29322KC

Lower Bearing 6213J

Oil Capacity 3.5 qts

NRR

Nema/Noa eff.

Max.

Serial Number 1411767

Model Casing dia. 23"

Comments: June 1998 - Pump indicating low amps when pumping. Closed discharge - start pump - no

pressure increase. General pulled pump. Didn't find any problems. Replaced pump - tested OK - pressure with discharge

closed was 100 psi - amps 137 -

page 138



Motor PumpManufacturer: US Electrical Manufacturer Johnston


Phase 3 Depth to bowls 206"

Frame 1445P CD = 37" Number of stages 2

Volts 440 Model Number 14DC

Amps 180 GPM 2500

Type Hollowshaft Total design head feet 150

Design B Column 12"

Code F Seal 8909 Garlock Packing

RPM 1770

C Rating

Upper Bearing 29322 MC

Lower Bearing 6213J

Oil Capacity 3.5 qts

NRR

Nema/Noa eff.

Max.

Serial Number HC1024962

Model High Thrust Casing dia. 22"

Comments: General installed on Sept. 20, 2004

Scotch Kote 134 Fusion bonded epoxy - OD Bowls - ID & OD suction bell and discharge case

ID & OD column pipe and discharge head - OD stuffing box

page 139

General Pump installed 9/20/04






Frame 6323P Number of stages

Volts 440 Model Number 14RH

Amps 178 GPM 2700

Type Total design head feet 155

Design

Code F Seal

RPM 1770

C Rating

Upper Bearing CAT-629A226G2

Lower Bearing CAT-28892334P21

Oil Capacity

NRR

Nema/Noa eff.

Max.

Serial Number SRJ512002

Model 5K6323XC55A

Comments:

page 140


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