REQUEST FOR PROPOSAL FOR - MSMEmpmsme.gov.in/mpmsmecms/Uploaded Document/Whats New... ·...

REQUEST FOR PROPOSAL

FOR

Hiring of a Consultancy Agency for the Project Management

Unit for Implementation of MSME Business Facilitation Centres

01 December 2016

Issued by

Industries Commissioner

Government of Madhya Pradesh

Vindhyachal Bhawan

Bhopal, Madhya Pradesh

Tel: (+91) 0755‐2677966 / 988

Fax: (+91) 0755‐2677943

Email: ic‐[email protected]

2

DISCLAIMER

1 The information contained in the RFP document or subsequently provided to Bidders, whether verbally or in

documentary or any other form by or on behalf of Industries Commissioner, Government of Madhya Pradesh

(IC’s office) or any of their employees or advisers, is provided to Bidders on the terms and conditions set out in

this RFP.

2 Though adequate care has been taken in the preparation of this RFP, the Bidder should satisfy himself that the

document is complete in all respects. Intimation of discrepancy, if any, should be given to Industries

Commissioner, Government of Madhya Pradesh immediately before last date of purchase of RFP document.

3 The RFP is not an agreement and is neither an offer nor invitation by Industries Commissioner, Government of

Madhya Pradesh to the prospective Bidders or any other person. The purpose of this document is to provide

interested parties with information that may be useful to them in the formulation of their proposals pursuant

to this RFP. The RFP may include statements, which reflect various assumptions and assessments arrived at by

Industries Commissioner, Government of Madhya Pradesh in relation to the requirement. Such assumptions,

assessments and statements do not purport to contain all the information that each Bidder may require. The

RFP may not be appropriate for all persons, and it is not possible for Industries Commissioner, Government of

Madhya Pradesh, its employees or advisers to consider the objectives, technical expertise and particular needs

of each party who reads or uses the RFP. The assumptions, assessments, statements and information

contained in the RFP, may not be complete, accurate, adequate or correct, each Bidder should, therefore,

conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability

and completeness of the assumptions, assessments and information contained in the RFP and obtain

independent advice from appropriate sources.

4 Information provided in the RFP to the Bidders is on a wide range of matters, some of which depends upon

interpretation of law. The information given is not an exhaustive account of statutory requirements and should

not be regarded as a complete or authoritative statement of law. Industries Commissioner, Government of

Madhya Pradesh accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on

the law expressed herein.

5 Industries Commissioner, Government of Madhya Pradesh, its employees and advisers make no

representation or warranty and shall have no liability to any person including any Bidder under any law,

statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss,

damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in

the RFP or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the RFP and

any assessment, assumption, statement or information contained therein or deemed to form part of the RFP

or arising in any way in this selection process.

6 Industries Commissioner, Government of Madhya Pradesh also accepts no liability of any nature whether

resulting from negligence or otherwise arising from reliance of any Bidder upon the statements contained in

the RFP.

7 Industries Commissioner, Government of Madhya Pradesh may in its absolute discretion, but without being

under any obligation to do so, update, amend or supplement the information, assessment or assumption

contained in the RFP which shall be posted only on the website of Industries Commissioner, Government of

Madhya Pradesh, at http://www.mpmsme.gov.in. It shall be the responsibility of the interested bidders to

keep themselves informed about the same.

8 The issue of this RFP does not imply that Industries Commissioner, Government of Madhya Pradesh is bound

to select a successful bidder for the project and Industries Commissioner, Government of Madhya Pradesh

reserves the right to reject all or any of the proposals without assigning any reasons whatsoever.

9 The bidder shall bear all its costs associated with or relating to the preparation and submission of its proposal

including but not limited to preparation, copying, postage, delivery fees, expenses associated with any

demonstrations or presentations which may be required by Industries Commissioner, Government of Madhya

Pradesh or any other costs incurred in connection with or relating to its proposal. All such costs and expenses

shall remain with the bidder and Industries Commissioner, Government of Madhya Pradesh shall not be liable

in any manner whatsoever for the same or for any other costs or other expenses incurred by a bidder in

preparation or submission of the proposal, regardless of the conduct or outcome of the selection process.

3

Table of Contents 1. Letter of Invitation .......................................................................................................................... 4

2. Datasheet ........................................................................................................................................ 6

3. Instruction to Consultants / Bidder................................................................................................. 9

4. Preparation, Submission & Evaluation of Proposals ..................................................................... 15

4.1 General .................................................................................................................................. 15

4.2 Preparation and Submission of Proposals ............................................................................ 15

4.3 Opening of Proposals ............................................................................................................ 16

4.4 Evaluation of Minimum Eligibility Criteria ............................................................................ 17

4.5 Technical Evaluation ............................................................................................................. 18

4.6 Financial Evaluation and Final Selection Criteria .................................................................. 20

4.7 Negotiation ........................................................................................................................... 21

4.8 Award of Contract ................................................................................................................. 22

4.9 Contract Agreement ............................................................................................................. 22

5. Terms of References & Scope of Work ......................................................................................... 24

5.1 Background ........................................................................................................................... 24

5.2 Role of MBFC ......................................................................................................................... 24

5.3 Scope of work ........................................................................................................................ 25

5.4 Proposed deliverable and payment schedule .......................................................................... 28

5 Forms & Annexures ....................................................................................................................... 29

Form 1 – Letter of Submission of Proposal ....................................................................................... 29

Form 2 – Particulars of Bidders ......................................................................................................... 32

Form 3 – Consultancy Services .......................................................................................................... 33

Form 4 – Annual Financial Turnover ................................................................................................. 34

Form 5 – Approach & Methodology ................................................................................................. 35

Form 6 – Curriculum Vitae (CV) of Proposed Team Members .......................................................... 36

Form 7 – Financial Proposal Submission Form ................................................................................. 37

Form 8 ‐ Self Declaration – No Blacklisting ....................................................................................... 38

4

1. Letter of Invitation

Industries Commissioner


Vindhyachal Bhawan


Tel: (+91) 0755‐2677966 / 988

Fax: (+91) 0755‐2677943


REQUEST FOR PROPOSAL (RFP) FOR Hiring of a Consultancy Agency for the Project Management

Unit for Implementation of MSME Business Facilitation Centres

Micro, Small and Medium Enterprises (MSMEs) sector is an important pillar of Indian economy as it

contributes greatly to growth of Indian economy with a vast network of around 30 million units,

creating employment of about 70 million, manufacturing more than 6000 products, contributing about

45% to manufacturing output and about 40% of exports, directly and indirectly.

Having recognized the potential of the sector, Government of Madhya Pradesh with the establishment

of Department of Micro, Small & Medium Enterprises has set out to transform this sector to promote

investments and create jobs in the state. The MSME sector has been identified as one of the core

sectors for attracting investment in the state.

Madhya Pradesh’s economy has a large pool of dynamic and versatile set of entrepreneurs, who

though are small and medium in terms of scale of operations, make huge contributions of varied kind

to the economy. The MSME sector has the ability to make available cost effective, low‐volume

customised products and also enjoys flexibility in its working to deliver as per the specific

requirements.

The Government of Madhya Pradesh intends to implement a program to transform MSME Ecosystem

in the state by establishing a centralized Project Management Unit which will be responsible for vision

re‐alignment for MSME sector, ease of doing business for MSMEs and to provide support and

transform the internal and external MSME ecosystem such as cluster development, vendor

development, establishment of network of common facilities for key sectors, facilitation cell in the

state etc.

The Hon’ble Chief Minister of Madhya Pradesh at MSME Convention 2016 addressed the need of the

Madhya Pradesh’s MSME industry of having a specialized establishment which would provide

additional integrated support to MSMEs by establishing MSME Business Facilitation Centres (MBFCs)

in the State.

5

It aims to resolve the common yet unaddressed challenges faced by entrepreneurs falling in MSME

segment in Madhya Pradesh and provide entrepreneur and investor hand‐holding, knowledge and

assistance related to investment and expansions, etc. to MSMEs in the State.

Thus, Industries Commissioner, Government of Madhya Pradesh invites Proposals from reputed and

experienced Consultancy firms, to assist Department in conceptualization, implementation and

monitoring of a successful program.

The tender documents can be downloaded from website www.mpeproc.gov.in and

www.mpmsme.gov.in. However, the tender document of those bidders shall be acceptable who have

made online payment for the tender documents fee of INR 10,000/‐ (INR ten thousand only) and

processing fee as applicable (non‐refundable) to be paid online through the e‐Procurement portal

(website www.mpeproc.gov.in), without which bids will not be accepted.

TIME SHEET

Last date of purchase of RFP 16:00 hrs, 09.12.2016

Last Date and time for submitting Pre‐Bid Queries 16:00 hrs, 12.12.2016

Pre‐ Bid Meeting 11:00 hrs, 15.12.2016

Reply of Pre‐Bid Queries to be uploaded 12:00 hrs, 16.12.2016

Last date and time for submission of response to RFP

(Bid – Documents) 16:00 hrs, 02.01.2017

Date of opening of the tender (Minimum Eligibility

Criteria) 12:00 hrs, 03.01.2017

Date of opening of the tender (Technical Proposal) 15:00 hrs, 03.01.2017

Date of Technical Presentation

Will be scheduled between 04.01.2017 and

07.01.2017 and will be informed to

shortlisted bidders

Date of opening of Financial Proposal To be informed to technically shortlisted

bidders

6

2. Datasheet

1.

Name of the Authority / Point of

contact for any queries related to

the RFP

Industries Commissioner,

Government of Madhya Pradesh,

Vindhyachal Bhawan,

Bhopal, Madhya Pradesh.

Tel: (+91) 0755‐2677966 / 988

Fax: (+91) 0755‐2677943

Website : http://www.mpmsme.gov.in


2. Method of Selection Quality cum Cost Based Selection (QCBS): 80 Technical

and 20 Financial

3. Project Duration 36 months from the date of signing of contract with a

provision for further extension of 24 months

4. Financial proposal to be submitted

along with the Technical Proposal Yes

5. Validity of proposal from due date 120 days

6. Letter of Authorization to sign on

behalf of the consultant Yes

7. Consortia/Joint Venture/Sub‐

contracting Not allowed

8. Submission of Proposal

The bidder is responsible for registration on the e‐

procurement portal (www.mpeproc.gov.in) at their

own cost. The bidders are advised to go through the e‐

procurement guidelines and instructions, as provided

on the e‐procurement website, and in case of any

difficulty related to e‐procurement process, may

contact the helpline number 18002588684. The Bidder

shall submit the proposals online as described below‐

Proposal that are incomplete or not in prescribed

format may be rejected.

The Technical and Financial proposal should be

submitted only through the e‐ procurement Portal.

Technical Proposal ‐ Scanned copy in PDF file format,

signed on each page, with file name clearly

mentioning: “Technical Proposal for Hiring of a

Consultancy Agency for the Project Management

Unit for Implementation of MSME Business

Facilitation Centres”

7

Financial Proposal – Scanned copy in PDF file

format, signed on each page, with file name clearly

mentioning: “Financial Proposal for Hiring of a

Consultancy Agency for the Project Management

Unit for Implementation of MSME Business

Facilitation Centres”. The proposal should be as

per the Financial Proposal format provided in Form

Number 7

The financial Bid shall be inclusive of all taxes &

levies

Conditional proposals shall not be accepted on any

ground and shall be rejected straightway. If any

clarification is required, the same should be

obtained before submission of the bids.

Any alteration, erasures or overwriting should be

valid only if the person or persons signing the bid

initial them.

Bidders are advised to upload the proposals well

before time to avoid last minute issues.

The bid has to be submitted only through online

through www.mpeproc.gov.in website. No physical

submission of bids would be acceptable.

9. Tender Fees (Non – refundable) INR 10,000/‐ (Ten Thousand Only) plus processing fee

10. Earnest Money Deposit (EMD) INR 5,00,000/‐ (Five Lakhs Only)

11. Format for Tender Fees

Tender Fees along with processing fee (non‐

transferable & non‐refundable) must be paid online at

e‐ procurement portal (http://www.mpeproc.gov.in).

12. Format for Earnest Money Deposit

(EMD)

Bidder shall submit EMD online through the e‐

Procurement portal (website www.mpeproc.gov.in).

13. Bid Submission Date As per time sheet given in letter of invitation

14. Upload and Opening of Proposals

Agencies are requested to upload the relevant

documents in the space provided at MP eProcurement

Portal.

1. Pre‐qualification Proposal.

2. Technical Proposal.

3. Financial Proposal.

An online opening of the Pre‐Qualification, Technical

8

and Financial Proposals will be conducted. The

procedure for online opening can be seen at

www.mpeproc.gov.in. All Agencies have an option to

attend the opening of the Pre‐Qualification, Technical

and Financial Proposals in person.

All Proposal opening shall take place at (unless and

until specified otherwise):

Office of Industries Commissioner

Government of Madhya Pradesh.

4th Floor, Vindhyachal Bhawan


Tel: (+91) 0755‐2677966 / 988

Fax: (+91) 0755‐2677943

9

3. Instruction to Consultants / Bidder

3.1 Specific Instructions with respect to electronic tendering:

a. For participation in the aforementioned e‐tendering module, it is mandatory for

prospective bidders to get registration on website www.mpeproc.gov.in. Therefore, it is

advised to all prospective bidders to get registration by making on line registration fees

payment at the earliest.

b. Tender documents can be purchased only online and downloaded from website

www.mpeproc.gov.in by making online payment for the tender documents fee.

c. Service and gateway charges shall be borne by the bidders.

d. Since the bidders are required to sign their bids online using class – III Digital Signature

Certificate, they are advised to obtain the same at the earliest.

e. For further information regarding issue of Digital Signature Certificate, the bidders are

requested to visit website www.mpeproc.gov.in. Please note that it may take up to 7 to

10 working days for issue of Digital Signature Certificate. Department will not be

responsible for delay in issue of Digital Signature Certificate.

f. If bidder is going first time for e‐tendering, then it is obligatory on the part of bidder to

fulfill all formalities such as registration, obtaining Digital Signature Certificate etc. well

in advance.

g. Bidders are requested to visit our e‐tendering website regularly for any clarification and

/ or due date extension.

h. Bidder must positively complete online e‐tendering procedure at www.mpeproc.gov.in

i. Directorate of Industries shall not be responsible in any way for delay /difficulties

/inaccessibility of the downloading facility from the website for any reason whatever.

j. For any type of clarification bidders can visit www.mpeproc.gov.in and held desk

contract no. 18002588684 Mail id : [email protected] Support timings:

Monday to Saturday from 10:00 AM to 7:00 PM.

k. Interested bidders may attend the free training programme in Bhopal at their own cost.

For further query please contact help desk.

l. The bidder who so ever is submitting the tender by his Digital Signature Certificate shall

invariably upload the scanned copy of the authority letter as well as submit the copy of

same in physical form with the offer of particular tender.

3.2 Bidders are encouraged to inform themselves fully about the assignment and the local

conditions before submitting the Proposal.

3.3 Broad description of the objectives, scope of services, deliverables, and other requirements

relating to this Consultancy are specified in this RFP.

3.4 Bidders are invited to participate in the selection process individually (the "Sole Firm"). No

consortium or Joint Venture or Sub‐Contracting is allowed.

10

3.5 Proposals shall be prepared and submitted in the manner elaborated in this RFP as per the

formats / annexures provided.

3.6 No Bidders shall submit more than one application for the consultancy.

3.7 Any entity which has been barred by any agency of the Central Government, any State

Government, any statutory authority or any public sector undertaking, as the case may be,

from participating in any project, and the bar subsists as on the date of the proposal, would

not be eligible to submit a proposal.

3.8 Industries Commissioner, Government of Madhya Pradesh, reserves the right to terminate a

firm’s participation in the tender process at any time, should Industries Commissioner,

Government of Madhya Pradesh, consider that a firm has, without the prior consent, failed to

comply with any of the procedures and requirements prescribed in the RFP.

3.9 It shall be deemed that by submitting the proposal, the Bidder has:

a. made a complete and careful examination of the RFP

b. received all relevant information requested from Industries Commissioner,


c. accepted the risk of inadequacy, error or mistake in the information provided in the

RFP or furnished by or on behalf of Industries Commissioner, Government of Madhya

Pradesh or relating to any of the matters referred in the RFP

d. satisfied itself about all matters, things and information, including matters referred

herein, necessary and required for submitting an informed application and

performance of all of its obligations there under

e. acknowledged that it does not have a Conflict of Interest; and

f. agreed to be bound by the undertaking provided by it under and in terms hereof.

3.10 Industries Commissioner, Government of Madhya Pradesh shall not be liable for any omission,

mistake or error in respect of any of the above or on account of any matter or thing arising out

of or concerning or relating to RFP or the selection process, including any error or mistake

therein or in any information or data given by the authority.

3.11 The proposal of a firm shall be liable for disqualification in the event of the following:

a. If the firm refuses to accept the correction of errors in its proposal, (or)

b. If the firm submits a conditional proposal which would affect unfairly the competitive

provision of other firms who submitted substantially responsive proposal and/or is not

accepted by Industries Commissioner, Government of Madhya Pradesh.

3.12 Amendment to RFP

a. At any time prior to the due date for submission of proposal, Industries Commissioner,

Government of Madhya Pradesh may, for any reason, whether at its own initiative or

otherwise, modify the RFP document by issuing corrigendum/ addendum/ amendment.

b. In order to provide the Bidders with reasonable time for taking an amendment into

account, or for any other reason, Industries Commissioner, Government of Madhya

Pradesh may, in its sole discretion, extend the proposal due date.

11

c. The above changes & amendments, if any, will be notified only through Industries

Commissioner, Government of Madhya Pradesh’s website i.e.

http://www.mpmsme.gov.in

3.13 Conflict of Interest

a. Industries Commissioner, Government of Madhya Pradesh expects that the consultant

provides professional, objective, and impartial advice and at all times hold Industries

Commissioner’s interests paramount, avoid conflicts with other assignments or its own

interests, and act without any consideration for future work. The Consultant shall not

accept or engage in any assignment that would be in conflict with its prior or current

obligations to other clients, or that may place it in a position of not being able to carry

out the assignment in the best interests of Industries Commissioner.

b. A bidder shall not have a conflict of interest that may affect the selection process or the

consultancy (the "Conflict of Interest"). Any Bidder found to have a conflict of interest

shall be disqualified.

c. An bidder shall be deemed to have a conflict of interest affecting the selection process,

if:

i. a constituent of such bidder is also a constituent of another bidder; (or)

ii. such bidder receives or has received any direct or indirect subsidy or grant from any

other bidder; (or)

iii. such bidder has the same legal representative for purposes of this application as any

other bidder; (or)

iv. a firm is engaged by Industries Commissioner to provide goods or works or services

and if the associate/s of such firm is engaged for providing consulting services for

the same project and vice versa.

3.14 Right to Terminate the Process

a. Industries Commissioner, Government of Madhya Pradesh may terminate the RFP

process at any time and without assigning any reason. Industries Commissioner,

Government of Madhya Pradesh makes no commitments, express or implied, that this

process will result in a business transaction with anyone; and

b. This RFP does not constitute an offer by Industries Commissioner, Government of

Madhya Pradesh. The bidder’s participation in this process may result in Industries

Commissioner, Government of Madhya Pradesh selecting the bidder to engage towards

execution of the contract.

c. In such case of termination, the EMD shall be returned to the bidder. However, the RFP

document fee shall remain non‐refundable.

3.15 Confidentiality

Information relating to the examination, clarification, evaluation, and recommendation for

the selection of consultants shall not be disclosed to any person who is not officially

concerned with the process or is not a retained professional adviser advising Industries

Commissioner in relation to matters arising out of, or concerning the Selection Process.

Industries Commissioner shall treat all information, submitted as part of the Proposal, in

confidence and shall require all those who have access to such material to treat the same in

12

confidence. Industries Commissioner may not divulge any such information unless it is

directed to do so by any statutory entity that has the power under law to require its

disclosure or to enforce or assert any right or privilege of the statutory entity and/or

Industries Commissioner or as may be required by law or in connection with any legal

process.

3.16 Clarifications

To facilitate evaluation of proposals, Industries Commissioner may, at its sole discretion,

seek clarifications from any bidder regarding its Proposal. Such clarification(s) shall be

provided within the time specified by Industries Commissioner for this purpose. Any request

for clarification(s) and all clarification(s) in response thereto shall be in writing.

If a bidder does not provide clarifications within the specified time, its Proposal shall be

liable to be rejected. In case the Proposal is not rejected, Industries Commissioner may

proceed to evaluate the Proposal by construing the particulars requiring clarification to the

best of its understanding, and the bidder shall be barred from subsequently questioning

such interpretation of Industries Commissioner.

3.17 RFP Document Fees / Cost of RFP Document

a. RFP document can be purchased online through www.mpeproc.gov.in buy paying a

non‐refundable fee of INR 10,000/‐ (Ten Thousand Only) plus a processing fee

b. The Bidder may also download the RFP documents from the website

http://www.mpmsme.gov.in. However, the only mode of registering for the bid for the

RFP will be www.mpeproc.gov.in.

c. Proposals received without or with inadequate RFP Document fees shall be rejected.

3.18 Earnest Money Deposit (EMD)

a. Bidders shall submit, along with their Bids, EMD of INR 5,00,000/‐ (INR Five lakh only)

only through the e‐Procurement portal (website www.mpeproc.gov.in)

b. EMD shall be valid for a period of 180 days.

c. The bid / proposal will be disqualified if the EMD is not submitted within the stipulated

timeline. Unsuccessful bidder’s EMD will be released as promptly as possible, but not

later than 90 days after the award of the contract to the successful bidder.

d. The EMD amount is interest free and will be refundable to the unsuccessful bidders

without any accrued interest on it; and

e. The EMD may be forfeited:

i. If a bidder withdraws its bid during the period of bid validity or increases his quoted

prices during the period of bid validity or its extended period; and

ii. In case of a successful bidder, if the bidder fails to sign the contract in accordance

with this RFP.

13

3.19 Pre‐Bid Queries and Meeting

a. The bidders will have to ensure that their queries for pre‐bid meeting should reach to

Industries Commissioner, Government of Madhya Pradesh, by post and all queries will have

to be also mandatorily emailed to ic‐[email protected] with the subject line “Pre‐bid Queries for

Hiring of a Consultancy Agency for the Project Management Unit for Implementation of

MSME Business Facilitation Centres”, as per time sheet given under Letter of Invitation.

Industries Commissioner’s office will not consider any queries received after the mentioned

date.

b. The queries should be submitted in the following format:

S. No.

RFP Document

Reference(s) (Section &

Page Number(s))

Content of RFP requiring

clarification(s)

Points of

Clarification

1.

2.

3.

4.

5.

c. Industries Commissioner, Government of Madhya Pradesh shall not be responsible for

ensuring that the bidder queries have been received by them. Any requests for

clarifications post the indicated date and time may not be entertained by Industries

Commissioner, Government of Madhya Pradesh.

d. The pre‐bid meeting will be held on the date specified in this letter of invitation at

Conference Hall, Office of Industries Commissioner, 4th Floor, Vindhyachal Bhawan,

Bhopal.

e. The corrigendum (if any) & clarifications to the queries from all bidders will be posted

only on the website;

f. Any such corrigendum shall be deemed to be incorporated into this RFP; and

g. In order to provide prospective bidders reasonable time for taking the corrigendum into

account, Industries Commissioner, Government of Madhya Pradesh may, at its

discretion, extend the last date for the receipt/ submission of proposals.

3.20 Force Majeure

a. The bidder shall not be liable for forfeiture of its Performance Bank Guarantee,

liquidated damages, or termination for default if and to the extent that it’s delay in

performance or other failure to perform its obligations under the contract is the

result of an event of Force Majeure. For purposes of this Clause, Force Majeure

means an event or situation beyond the control of the bidder that is not foreseeable,

is unavoidable, and its origin is not due to negligence or lack of care on the part of

the bidder. Such events may include, but not be limited to, acts of Department in its

14

sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine

restrictions, and freight embargoes.

b. If a Force Majeure situation arises, the bidder shall promptly notify Industries

Commissioner, Government of Madhya Pradesh in writing of such condition and the

cause thereof. Unless otherwise directed by Industries Commissioner, Government

of Madhya Pradesh in writing, the bidder shall continue to perform its obligations

under the contract as far as it is reasonably practical, and shall seek all reasonable

alternative means for performance not prevented by the Force Majeure event.

3.21 Performance Bank Guarantee

Within 15 (fifteen) days of the issuance of Letter of Intent (LoI) the Bidder shall furnish

revolving Performance Guarantee, as provided, to “Industries Commissioner,

Government of Madhya Pradesh” for an amount equal to 5% of the project value. The

Performance Guarantee shall be valid for the duration of the project. The Performance

Guarantee shall be returned to the Bidder within 30 (thirty) days of the date of

successful discharge of all contractual obligations at the end of the period of the

Agreement by Industries Commissioner, Government of Madhya Pradesh. 3.22 Arbitration

No case shall be filed on the terms and conditions of the RFP Document. No case shall be

filed on the rights and prerogatives reserved by the GoMP or Industries Commissioner,

Government of Madhya Pradesh. State and the selected bidder(s) shall make every

effort to resolve amicably by direct informal negotiation any disagreement or dispute

arising between them under or in connection with the Contract. If, after 30 (thirty) days

from the commencement of such informal negotiations, Industries Commissioner,

Government of Madhya Pradesh and the selected Bidder have been unable to amicably

resolve dispute, either party may require that the dispute be referred for resolution to

the formal mechanisms, which may include, but are not restricted to, conciliation

mediated by a third party acceptable to both, or in accordance with the Arbitration and

Conciliation Act, 1996.

3.23 Subcontracting

Bidder may sub‐contract the Hardware deployment and / or hosting services required for

implementation of MBFC.

15

4. Preparation, Submission & Evaluation of Proposals

4.1 General

a. The bidder shall bear all costs associated with the preparation and submission of its

proposal, including any field visits, data collection, analysis, etc. as also any discussions /

negotiations. Industries Commissioner, Government of Madhya Pradesh shall not be

responsible or liable for any such costs incurred.

b. Adherence to formats, wherever prescribed, is required. Non‐adherence to formats

might be a ground for declaring a proposal non‐responsive.

c. All communication and information shall be provided in writing and in English language

only.

d. All communication and information provided should be legible, and wherever the

information is given in figures, the same should also be mentioned in words. In case of

conflict between amounts stated in figures and words, the amount stated in words will be

taken as correct and final.

4.2 Preparation and Submission of Proposals

The Proposals shall be prepared in separate envelopes as under:

a. The bidder shall submit a digitally signed, encrypted and complete Proposal comprising the

documents and forms in accordance with e‐Procurement Portal guidelines

(www.mpeproc.gov.in). The submission can be done electronically through the website and

in accordance with the procedures specified in this RFP. Proposals submitted by any other

means will be rejected.

b. An authorized representative of the bidder shall digitally sign the submission letters in the

required format for both the Technical Proposal and, if applicable, the Financial Proposal.

The authorization shall be in the form of a written power of attorney scanned and uploaded

together with the Technical Proposal.

c. The Financial Proposal should contain financial quote for the services expected from bidder

in the RFP document for 36 months. This will be counted from the date of signing of

contract.

d. The financial proposal shall be as per Form 7 of this RFP

e. The consulting fees should be including service tax

f. The expense related to deployment of team members at respective location should be

budged within the fees to be given above

g. Any expense incurred towards travel within the State and outside the country will be

approved and reimbursed by Industries Commissioner on actual basis and with prior

confirmation

h. Any condition at the financial bid stage would render the offer liable for rejection.

16

i. Bidder should be aware that the electronic procurement system does not allow for any

interlineations, erasures, or overwriting. Any modifications or revisions to the Proposal

shall be done in accordance with eProcurement portal guidelines.

j. The Proposal or its modifications must be uploaded on the portal no later than the deadline

indicated in this RFP, or any extension to this deadline. The electronic system will not

accept any Proposal or its modification for uploading after the deadline.

k. Once the Proposal is uploaded on the portal, the system will generate a unique identification

number with the stamped submission time. The unique identification number with the time

stamp represents an acknowledgement of the Proposal submission. Any other system’s

functionality requirements are specified in this RFP.

4.3 Opening of Proposals

a. Bid Opening shall take place through the e‐Procurement Portal. Online Proposals submitted

along with the EMD/ Bid Security and Tender Fee (Payable Online through the portal) shall

be considered for Bid opening as per the timelines mentioned in the RFP.

b. In case of EMD/ Bid Security is not received as per the timeline mentioned in RFP, the bid

submitted in e‐Procurement Portal would be rejected.

c. The Industry Commissioner’s evaluation committee shall conduct the opening of the

Technical Proposals online immediately after the Proposals’ submission deadline and

following the procedure described in the RFP. The folder with the Financial Proposal shall

remain unopened, encrypted and shall be securely stored on the portal.

d. During bid opening preliminary scrutiny of the bid documents will be made to determine

whether they are complete, whether required bid security has been furnished and whether

the bids are generally in order. Bids not conforming to such preliminary requirements will

be prima facie rejected.

e. At the opening of the Technical Proposals the bidder’s name, whose proposal has been

received shall be read out and recorded online simultaneously

f. After the technical evaluation is completed, Industries Commissioner’s office shall notify

those bidders whose Proposals were considered non‐responsive to the RFP and TOR or did

not meet the minimum qualifying technical score by sending a notification through the

means indicated in the RFP. Financial Proposals of those bidders whose Technical Proposals

did not meet the minimum qualifying score shall not be opened. In such case, a notification

to that effect will be sent to the bidder. The Industries Commissioner’s office shall

simultaneously notify those bidders that have achieved the minimum overall technical

score and inform them of the date, time and, if indicated in the RFP, location of technical

presentations and online opening of the Financial Proposals. The bidder’s attendance at the

opening of the Financial Proposals (online, or in person, if such option is indicated in the

RFP) is optional and is at the bidder’s choice. If the RFP provides an option of attending in

person, the opening date shall allow the bidders sufficient time to make arrangements for

attending the opening.

g. The Financial Proposals shall be opened online by the Industries Commissioner’s evaluation

committee as described in the RFP. At the opening, the names of the bidders, and the

17

overall technical scores, including the break‐down by criterion, shall be read aloud first and

recorded online simultaneously. The Financial Proposals shall be then opened, the total

prices read aloud and recorded online simultaneously. The records of the opening shall

remain on the portal for the information of the bidders who submitted Proposals and the

Industries Commissioner, unless the RFP provides for other means of sending notifications

and the results of the financial opening.

4.4 Evaluation of Minimum Eligibility Criteria

a. The pre‐qualification criteria will be first evaluated against the stipulated eligibility criteria's.

Compliance of all the stipulated criteria is mandatory. Material deficiencies in providing the

documentation proof of eligibility criteria information will result in rejection of proposals.

b. Technical proposals will only be evaluated of firms meeting the minimum eligibility criteria.

c. Industries Commissioner, Government of Madhya Pradesh will inform the pre‐qualified

consultants and also notify the other consultants who have not qualified. The technical and

financial proposals of disqualified bidders will not be opened.

Minimum Eligibility Criteria

# Sections Specific Requirements Supporting Document

Required

1. Legal Entity

The bidder should be a single Business

Entity. (Any kind of consortium/ Joint

Venture / Sub‐contracting is not allowed).

For the purpose of this Invitation for RFP

document, a Business Entity shall mean a

company registered in India under the

Companies Act, 1956 or a partnership firm

registered under the Limited Liability

Partnership Act of 2008, and operating for

the last 10 years in Business Consulting as of

March 31, 2016.

Incorporation /

Registration Certificate

2. Financial

Capacity

The bidder should have a minimum annual

turnover of INR 100 crore from Indian

operations in business consulting services in

each of the last three financial years (FY

2012‐13, FY 2013‐14 and FY 2014‐15)

The bidder should have a positive net worth

as on March 31, 2016 for past 3 years.

Certificate from statutory

auditor /audited financial

statements for the three

previous financial years

with CA’s Registration

Number / Seal.

3. Employee

Strength

The company should have at least 500 full

time and permanent Staff on its rolls as on 31st

March 2016

Certificate by competent

Head HR of the company

4.

Turnover from

Government

Consulting

Services

The bidder should have working in the

consultancy assignments for a minimum of 5

years having annual turnover of INR 10 Crore

from Government/ Public Sector consulting

Certificate from statutory

auditor.

18

# Sections Specific Requirements Supporting Document

Required services in India in each of the last 3 financial

years

5. Relevant

Experience

The bidder should have experience of providing

consulting/advisory service in Industry

Department / MSME development for different

state / central Governments in last 3 years

(total projects with consulting fees over Rs. 50

Lakhs)

Completion Certificate or

Work Order

6. Blacklisting

The Bidder should never have been blacklisted,

suspended or terminated by any agency of the

Central Government, any statutory authority or

any public sector undertaking or by any

department of State Government of Madhya

Pradesh

Self‐certification. False

certification and/or

nondisclosure will lead to

forfeiture of the EMD and

disqualification from the

evaluation process and

blacklisting in the State of

Madhya Pradesh

7. Tender Fee

A non ‐ refundable Tender Fee of INR 10,000/‐

(INR Ten thousand only) plus a processing fee

payable through www.mpeproc.gov.in

Online Confirmation

8. EMD EMD of INR 5 Lakhs payable through

www.mpeproc.gov.in. Online Confirmation

4.5 Technical Evaluation

a. The evaluation of Technical Proposals of only those Consultants who have qualified in the

pre‐qualification / minimum eligibility criteria will be carried out.

b. If the Technical proposals are found to be inadequate and do not correspond to the scope

of service and terms of reference, they shall be summarily rejected.

c. The team mentioned below is envisaged under the current project scope and as per the

immediate requirement. Any further increase in team deployment at support consultant

level would be discussed and bidder is required to mobilise team as per mutually agreed

terms

d. The Technical Evaluation will be evaluated in two phases and total marks will be given out

of 100. The first phase of the evaluation will be based on the Technical Proposal document

submitted by the bidder and will carry 70 Marks. Bidders will subsequently be called for

Technical Presentation that is allotted 30 Marks:

19

Technical Evaluation Criteria

# Criteria Max Marks

Supporting Documents

1. BIDDER’S EXPERIENCE 35

1.1

Experience of providing consulting/advisory service in MSME

development for different states in last 3 years

1 project = 5 marks

2 project = 10 marks

More than 3 projects= 20 marks

20

Engagement Letter/ Work Order / Completion Certificate / Contract document for Projects in last five years.

Please provide details of such assignment in prescribed format attached as form 3.

1.2

Experience of working with the Government of India on National

Priority Projects such as Make In India, Swatch Bharat, Skill India,

Digital India, Start‐up India, Ease of Doing Business, etc.

1 to 4 projects = 2 marks

4 to 8 projects=8 marks

More than 8 projects = 15 marks

15

2.RESOURCE PROFILE 35

2.1

Project Director ‐ 1 position (part time)a. BE/BTech and MBA or post graduate in Management : 3 marks b. 12 years of experience in relevant field: 2 marks

c. Should have strong experience of working with Madhya Pradesh

Government

o 2 projects: 2 marks



Consultant should be able to provide client reference for the validation of this experience as required by Industries Commissioner

15

Detailed Profile (Curriculum Vitae) in prescribed format attached as form 6.

2.2

Project Manager–1 position (full time)

Eligibility: MBA or post graduate in Management with over 10 years of experience ‐ 3 marks

Demonstrate work experience with a special focus on MSMEs – 2 marks

Work experience on engagements with state government of Madhya Pradesh ‐ 5

10


2.3

MSME Financial Lead ‐ 1 position (full time)


Experience of 5 years in MSME financing. Experience of proving linkages to MSME to financial institutions ‐ 1 Mark

2


2.4

Marketing Expert – 1 position(full time)


Overall experience of 5 years with expertise in marketing related functions ‐ 1 Mark

2


2.5 Legal Expert – 1 position(full time)

Eligibility: Degree in Law (LLB) ‐ 1 Mark 2

Detailed Profile (Curriculum

20

Technical Evaluation Criteria

# Criteria Max Marks


Overall experience of 5 years with expertise in litigation before courts of law ‐ 1 Mark

Vitae) in prescribed format attached as form 6.

2.6

Start‐up Expert – 1 position(full time)

Eligibility: MBA or post graduate in Management with over 5 years of experience ‐ 1 Mark

Exposure to start‐up consulting / national start‐up initiatives– 1 Mark

2


2.7

MSME Expert – 1 position(full time)

Eligibility: MBA or post graduate in Management with over 5 years of experience ‐ 1 Mark

Exposure to MSME consulting – 1 Mark

2


2.8

Support Consultants‐ 20 positions (full time – to be deployed at select DTICs across Madhya Pradesh)

Eligibility: MBA or post graduate in Management with over 3 years of consulting experience

‐


3 APPROACH & METHODOLOGY 10

3 Methodology and Work Plan for project completion should include Solution Description ‐ Understanding of Design, Implementation, Operation, and Maintenance of various parameters.

10

Approach and Methodology supported with the Gantt Chart

4 TECHNICAL PRESENTATION 20

4 Highlight understanding of the objectives, brief of Departments requirement, methodology for completion of works, experience of the team which will execute the assignment.

20

Presentation (along with presence of key project resources that are proposed)

4.6 Financial Evaluation and Final Selection Criteria

1 Only those Bidders whose Technical Proposals score at least 70 marks out of 100 shall

qualify for further consideration, and shall be ranked from highest to the lowest on the basis

of their technical score (ST) (“Technically Qualified bidders”).

2 Financial bids of only Top 3 the Technically Qualified bidders shall be opened for evaluation.

Each Financial Proposal will be assigned a financial score (SF). For financial evaluation, the

total cost indicated in the Financial Proposal will be considered. Industries Commissioner,

Government of Madhya Pradesh will determine whether the Financial Proposals are

complete in all aspects, qualify as per RFP requirements and are unconditional.

21

3 The cost indicated in the Financial Proposal shall be deemed as final and reflect the total

cost of services. Omissions, if any, in costing any item shall not entitle the firm to be

compensated and liability to fulfil its obligations as per the terms of reference within the

total quoted price shall be that of the Consultant. The lowest Financial Proposal (FM) will be

given a financial score (SF) of 100 points. The financial scores of other proposals will be

computed as follows:

SF = 100 × FM/F

SF is the ‘Financial Score’ of the Financial Proposal being evaluated.

FM is the computed lowest Financial Proposal (inclusive of all taxes but excluding Service

Tax).

F is the Computed Price of the bidder under evaluation (inclusive of all taxes but

excluding Service Tax).

4 Combined and final evaluation of Bids:

Final ranking of all proposals shall be done with weightage of 80:20. Weightage of 80%

shall be given to technical competence and 20% to the fee quoted in financial proposal.

Proposals will finally be ranked according to their combined technical (ST) and financial (SF)

scores as follows:

S= ST × TW + SF × FW

Where S is the combined score, and TW and FW are weights assigned to Technical Proposal

and Financial Proposal that shall be 0.80 and 0.20 respectively.

4.7 Negotiation

1 Negotiations will be held by the Committee at the office of Industries Commissioner,

Government of Madhya Pradesh with the selected Consultant on their financial and

technical proposals. Normally, such negotiations commence within a week after issuance of

Industries Commissioner, Government of Madhya Pradesh’s invitation to attend the

negotiations. The invited Consultants will, as a pre‐requisite for attendance at the

negotiations, confirm availability of all nominated key personnel, experts and satisfy such

other pre negotiation requirements as Industries Commissioner, Government of Madhya

Pradesh, may specify. Failure in satisfaction of such requirements may result in Industries

Commissioner, Government of Madhya Pradesh, proceeding to negotiate with the next‐

ranked Consultant. Representatives conducting negotiations on behalf of the Consultant

must have written authority to negotiate technical, financial and other terms.

2 The technical negotiations cover review of the Consultant’s Technical Proposal, including the

proposed technical approach and methodology, work plan, staffing schedule, organizational

arrangements, and any suggestions made by the Consultant or the Client to improve the

implementation of the assignment. Negotiations will not result in substantial modifications

to either the Consultant’s Technical Proposal or the TOR (Terms of Reference).

3 The financial negotiations will generally fine‐tune duration of experts’ inputs and quantities

of out‐of pocket expenditure items may be increased or decreased from the relevant

22

amounts shown or agreed otherwise, in the Financial Proposal. Unless exceptional

circumstances exist, the details of experts’ remuneration and specified unit rates for out‐of‐

pocket expenditure will not be subject to negotiations.

4 The Client shall prepare minutes of the negotiations which will be signed by the Client and

the Consultant. The aim is to reach an agreement on all points and initial a draft contract

after the conclusions of negotiations with in two weeks.

5 Confidentiality Negotiations Information relating to evaluation of Proposals and

recommendations concerning contract award shall not be disclosed to Consultants who

submitted Proposals or to other persons not officially concerned with the Selection process

until the winning firm has been notified and contract awarded.

6 If Industries Commissioner, Government of Madhya Pradesh and the highest ranked

consulting firm are unable to reach agreement on a contract within a reasonable time, the

authority shall terminate the negotiations with the first ranked Consultant and invite the

Consultant who ranked second in the evaluation to enter into negotiations. This procedure

shall be followed, in accordance with the ranking of Consultants, until the authority reaches

agreement with a Consultant.

4.8 Award of Contract

1 After completion of negotiations, the authority shall award the contract to the Consultant

and promptly notify the other bidders who submitted proposals that they were

unsuccessful. The authority will return the unopened Financial Proposals to the unsuccessful

Consultants.

2 Notification on Award of Contract for the selected Consultant will be made in writing inviting

to execute an agreement on non‐judicial stamp paper as per the Performa issued by

Industries Commissioner, Government of Madhya Pradesh. The RFP submission of the

Consultants shall form a part of the contract.

4.9 Contract Agreement

1 The Successful Bidder shall execute an Agreement (as per the model form of agreement

given in Form‐9) in Rs.100/‐non judicial stamp paper in the name of the Bidder bought in

Madhya Pradesh only within one week from the date of Letter of Acceptance issued by

Industries Commissioner, Government of Madhya Pradesh.

2 The Successful Bidder shall not assign or make over the contract, the benefit or burden

thereof to any other person or persons or body corporate for the execution of the contract

or any part thereof without the prior written consent of Industries Commissioner,

Government of Madhya Pradesh reserves its right to cancel the order either in part or full, if

this condition is violated.

3 Special Condition for Awarding the Agreement:

Client will sign the Agreement with Successful Bidder for a period as mentioned in

‘Duration of Contract’ in the document.

Client may extend the Agreement for a time period beyond what has been specified in ‘Duration of Contract’ in the document.

23

Client will also have the right to provide extension of services/ increase in the scope of

work as per the mutually agreed terms and conditions between both the parties.

Client will have the right to ask for additional Team members beyond what has been

specified in this RFP.

24

5. Terms of References & Scope of Work

5.1 Background

Micro, Small and Medium Enterprises (MSMEs) sector is an important pillar of Indian economy as it

contributes greatly to growth of Indian economy with a vast network of around 30 million units, creating

employment of about 70 million, manufacturing more than 6000 products, contributing about 45% to

manufacturing output and about 40% of exports, directly and indirectly.

Having recognized the potential of the sector, Government of Madhya Pradesh with the establishment

of Department of Micro, Small & Medium Enterprises has set out to transform this sector to promote

investments and create jobs in the state. The MSME sector has been identified as one of the core

sectors for attracting investment in the state.

Madhya Pradesh’s economy has a large pool of dynamic and versatile set of entrepreneurs, who though

are small and medium in terms of scale of operations, make huge contributions of varied kind to the

economy. The MSME sector has the ability to make available cost effective, low‐volume customised

products and also enjoys flexibility in its working to deliver as per the specific requirements.

However, MSME entrepreneurs in Madhya Pradesh sometime face following challenges:

Lack of knowledge about market opportunities (based on local market potential)

Lack of information related to government schemes, land availability and required approvals

with government departments

Lack of knowledge related to starting a business & registration procedures

Lack of technical knowledge in business plan, project reports, finance, IT and marketing

Access to finance (banks and government institutions)

Access to market (linkages and sector experience)

Governance and implementation of the objectives of the Government

5.2 Role of MBFC

MBFC aims to create the right investment environment in Madhya Pradesh for MSMEs and enabling the

growth of state. MBFC envisages to undertake following activities but not limited to:

Provide guidance and support to new and existing entrepreneurs in context of information

about investment opportunities, procedure for setting up an industry, approvals required

Provide entrepreneurship, skill development, vocational training initiatives and creating self‐

employment opportunities

25

Provide an enabling and easing bureaucratic environment with the objective of ‘minimum

government, maximum governance’.

Provide details about government schemes and incentives

Develop MSME sector specific knowledge and project shelves

Promote and support business and technical incubation

Provide guidance in preparation of project report, documentation and business plans etc.

Support in providing access to credit institutions and market linkages

Assistance in improving trade prospects

Start‐up / Incubation Centre facilitation

Handholding support for registration and obtaining necessary clearances and approvals.

In the longer run, MBFC aims to serve as the growth engine for entrepreneurs across the MSME

industry through providing entrepreneurship development, investment promotion, ease of doing

business, access to finance, marketing support, enabling infrastructure, sector development, policy

support and enhancing the business prospects for small enterprises.

The Selected Bidder will be responsible for the designing the conceptual framework for entire MBFC

while keeping in view the objective and structure of MSME ecosystem in Madhya Pradesh.

The scope of Services of the bidder will be as given in section 5.3 below.

The statements and explanations contained in this RFP are intended to provide a proper

understanding to the Bidders about the subject matter of this RFP and should not be construed or

interpreted as limiting in any way or manner the scope of services and obligations of the bidder set

forth in the draft Service Agreement or Industries Commissioner, Government of Madhya Pradesh’s

rights to amend, alter, change, supplement or clarify the scope of work, the Right to be awarded

pursuant to this RFP or the terms thereof or herein contained. Instructions to Bidders are to be

noted, interpreted and applied appropriately to give effect to this intent, and no claims on that

account shall be entertained by Industries Commissioner, Government of Madhya Pradesh.

Industries Commissioner, Government of Madhya Pradesh has adopted a two stage process for

selection of the bidder for award of the Assignment and invites Proposals from eligible bidders for

the Assignment in accordance with the terms of this RFP. The Bidders are requested to submit their

Proposals in accordance with the Bidding Documents

5.3 Scope of work

MBFC will be established in 20 JDs/DTICs across the State serving 54 districts of Madhya Pradesh based

on a hub and spoke model. Industries Commissioner, Government of Madhya Pradesh will serve as hub

of MBFC for the development of entrepreneurship and innovation, investment promotion agenda,

knowledge content, processes while providing program management and guidance support to the

project. The officers of JDs/DTICs aim to serve as spokes of MBFC which will deliver the services and

best practices in respective districts for the growth of MSME industry.

26

5.3.1 Scope of work ‐ MBFC

PMA will provide support staff to all JDs/DTICs for the initial project phase and to ensure effective

implementation of overall plan and effective functioning of the same.

PMA team will make monthly visits to offices of JDs/DTICs/MBFCs to review the functioning of same

Designing monitoring format and performance parameters for the evaluation of MBFC at each

JD/DTIC level.

The scope involve providing assistance related to investment, technical knowledge, technology

partnership, export, trade partnership, knowledge assistance, project preparation, etc. The scope

would evolve from time‐to‐time and as indicated by the Office

Developing quarterly and monthly progress reports based on the parameters identified for

performance measurement.

Plan roadshows in the select JDs/DTICs to create awareness about MBFC and support provided by

Government to MSMEs in the state. These roadshows may include interactions of Senior

Government Officers/Ministers with new and existing investors.

Building relationships of state governments with the key MSME associations and sector associations

to facilitate new investments in the state. It is proposed to develop online database of such MSME

associations that are active very active w.r.t product development and trade facilitation.

Facilitation and portal management for the incubation centres/startups under policy/scheme

Developing connects with various angel investors, VC funds, impact investors and NRIs who may

provide early stage seed capital for supporting new businesses.

Assistance in implementing all Central Government’s schemes specific to MSME sector

Assistance in conducting Entrepreneurship Development Programme of the State

Organize business plan competitions, fund‐raising competitions, and MSME‐PE meets with key

investors, donors, private investors to bridge the financing gap for new entrepreneurs. These meets

will also serve as a platform to develop connects and mentorship opportunities for young

entrepreneurs

PMA will be responsible for the promotion of business and technical incubation, capacity building,

Investor Facilitation and Handholding Support, developing the content for the online trainings and

knowledge repository

The Key Deliverables expected from the PMA firm in the MBFC framework

PMA will be assisting Industries Commissioner in overall implementation and management of MBFC

program which includes:

Developing the program roll‐out structure

27

Program review framework

Performance review framework for DTICs/Zonal Officers/MBFCs

Assisting in day‐to‐day coordination with JDs/DTICs

Designing program templates

Knowledge creation and management for MSMEs and other government departments to ensure

smooth functioning of program

Develop the repository of various schemes, incentives and sector specific content for the MSMEs.

Make the knowledge content available to these MSMEs through suitable online login through state

MSME portal. Facilitate the access to this knowledge library to investors with suitable login.

Develop facilities for conducting various online trainings, webinars for all JDs/DTICs to build the

capacity of JDs/DTICs

Updating district‐wise industrial profile (in brief) for the districts of Madhya Pradesh

Guidance to the already existing IT consultancy team at IC’s office in modifying the IT infrastructure

including activating and integrating the existing single window clearance system into

mpmsme.gov.in (the portal)

Conceptualising an MIS system for tracking the performance of JDs/DTICs, MSMEs and other

stakeholders of MSME industry in the State and to also manage an integrated investor tracking

system which will track the application from once an Entrepreneur Memorandum is filed and till the

investment materializes on ground. The system to provide access to the investor to check the status

of its application and update comments accordingly.

5.3.2 Scope of work: Policy Implementation Unit (PIU) for MP Incubation & Startup Policy

2016

In order to assist the IC’s office in successfully implementing the newly launched MP Incubation &

Startup Policy 2016, the PMA firm will also be critical to the implementation unit being set up as part of

MBFC program by the IC’s office exclusively for incubators and startups in the State.

The Key Deliverables expected from the PMA firm in the PIU will be:

Monitoring of Implementation of the MP Incubation & Startup Policy 2016 of the state against

timelines and objectives as defined in the state Policy

Preparing strategies and its implementation monitoring for

o Promoting MP as an attractive Startup destination for incubation & startups by providing

congenial, industry friendly and proactive climate.

28

o Promoting prominent cities/towns in the State as emerging Tier‐II and Tier‐III startup &

incubation destinations and providing assistance in setting up state of the art ‘plug & play’

infrastructure in the state.

o Assisting in creating world class ICT infrastructure as a platform to provide seamless connectivity

for angel investors, venture capitalist, incubators and startups & entrepreneurs, easy to use

public and private services in a vibrant ecosystem consisting of ICT operators, Service

Providers, Government, Regulators and end users.

o Enhancing the quality of talent pool and creation of additional employment opportunities,

development of skilled IT manpower in the state for all sections of the society, across all

regions, and to leverage IT as a tool for the socio‐economic development of the State.

The PMA firm shall be required to monitor applicability and provide periodic recommendations to

the Government of MP on various provisioned Fiscal & non fiscal Incentives like Capital assistance,

Interest Subsidy, Stamp Duty, Operational assistance, lease rental etc.

The PMA firm shall assist in reporting to the Empowered Committee for timely review and action;

Single point of contact for all Incubation & startup investments/proposals and project proponents

Liaison with Government functionaries, Engagement with Industries and Industry Associations

Develop dashboard reporting for the Empowered Committee

Promotion and marketing of MP Incubation & Startup Policy 2016

5.4 Proposed deliverable and payment schedule

Deliverable Payment Time Line

Team mobilization fees 10 % of the contract value T (Contract Signing)

Quarterly basis 90% of the contract value Quarterly

29

5 Forms & Annexures

Form 1 – Letter of Submission of Proposal

(On the Letter head of the Consultant) To,

Industries Commissioner, Government of Madhya Pradesh, Vindhyachal Bhawan, Bhopal, Madhya Pradesh, Tel: (+91) 0755‐2677966 / 988 Fax: (+91) 0755‐2677943 Email: ic‐[email protected] Sub: ‐ Hiring of a Consultancy Agency for the Project Management Unit for Implementation of MSME

Business Facilitation Centres

Dear Sir,

1. With reference to your RFP document dated............, we, having examined the bidding

documents and understood their contents, hereby submit our proposal for the aforesaid

assignment. This proposal is unconditional.

2. All information provided in the proposal and in the appendices is true and correct.

3. This statement is made for the express purpose of qualifying as a bidder for undertaking the

assignment.

4. We shall make available to Industries Commissioner, Government of Madhya Pradesh any

additional information it may find necessary or require to supplement or authenticate the Bid.

5. We acknowledge the right of Industries Commissioner, Government of Madhya Pradesh to reject

our proposal without assigning any reason or otherwise and hereby waive our right to challenge

the same on any account whatsoever.

6. We certify that in the last three years, we have neither failed to perform on any contract, as

evidenced by imposition of a penalty or a judicial pronouncement or arbitration award, nor been

expelled from any project or contract nor have had any contract terminated for breach on our

part.

7. We declare that:

a. We have examined and have no reservations to the Bidding Documents, including any

addendum issued by Industries Commissioner, Government of Madhya Pradesh.

b. We do not have any conflict of interest in accordance the RFP document;

c. We have not directly or indirectly or through an agent engaged or indulged in any corrupt

practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice,

as defined in the RFP document, in respect of any tender or request for proposal issued by

or any agreement entered into with Industries Commissioner, Government of Madhya

Pradesh or any other public sector enterprise or any government, Central or State; and

30

d. We hereby certify that we have taken steps to ensure that in conformity with the provisions

of the RFP, no person acting for us or on our behalf has engaged or will engage in any

corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive

practice.

8. We understand that you may cancel the bidding process at any time and that you are neither

bound to accept any proposal that you may receive nor to invite the bidders to bid for the

assignment, without incurring any liability to the bidders, in accordance with the RFP document.

9. We declare that we are not a member of any other firm submitting a proposal for the

assignment.

10. We certify that in regard to matters other than security and integrity of the country, we have not

been convicted by a Court of Law or indicted or adverse orders passed by a regulatory authority

which could cast a doubt on our ability to undertake the assignment or which relates to a grave

offence that outrages the moral sense of the community.

11. We further certify that in regard to matters relating to security and integrity of the country, we

have not been charge‐sheeted by any agency of the Government or convicted by a Court of Law

for any offence committed by us or by any of our Associates.

12. We certify that we have not barred by any State/ Central Government of India or any entity

controlled by them from participating in any project, and if the bar subsists on the date of

proposal we will not be eligible to submit the proposal

13. We further certify that no investigation by a regulatory authority is pending either against us or

against our associates or against our CEO or any of our Directors/ Managers/ employees.

14. We undertake that in case due to any change in facts or circumstances during the bidding

process, we are attracted by the provisions of disqualification in terms of the guidelines referred

to above, we shall intimate Industries Commissioner, Government of Madhya Pradesh of the

same immediately.

15. We hereby irrevocably waive any right which we may have at any stage at law or howsoever

otherwise arising to challenge or question any decision taken by Industries Commissioner,

Government of Madhya Pradesh in connection with the selection of the bidder, or in connection

with the bidding process itself, in respect of the above mentioned assignment and the terms and

implementation thereof.

16. In the event of our being declared as the successful bidder, we agree to enter into an agreement

in accordance with the draft that has been provided to us prior to the proposal due Date. We

agree not to seek any changes in the aforesaid draft and agree to abide by the same.

17. We have studied the entire bidding document carefully. We understand that except to the

extent as expressly set forth in the agreement, we shall have no claim, right or title arising out of

any documents or information provided to us by Industries Commissioner, Government of

Madhya Pradesh or in respect of any matter arising out of or concerning or relating to the

bidding process including the award of concession.

18. The Fee has been quoted by us after taking into consideration all the terms and conditions

stated in the RFP, draft Agreement.

31

19. We offer an EMD of INR 5,00,000/‐(Five Lakhs only) to Industries Commissioner, Government of

Madhya Pradesh in accordance with the RFP Document.

20. The EMD in the form of a Demand Draft / Bank Guarantee is attached.

21. We agree and understand that the proposal is subject to the provisions of the bidding

document. In no case, we shall have any claim or right of whatsoever nature if the assignment is

not awarded to us or our proposal is not opened.

22. We agree to keep this offer valid for 120 (hundred and twenty) days from the proposal due date

specified in the RFP.

23. We agree and undertake to abide by all the terms and conditions of the RFP document. In

witness thereof, we submit this proposal under and in accordance with the terms of the RFP

document.

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Name of the Firm

Address, Telephone:

32

Form 2 – Particulars of Bidders

1. Name of the Company:

2. Registered Office:

3. Date of Incorporation:

4. Constitution of the Bidder Company:

5. Core business activities:

6. Experience in consultancy services (years) with proof:

7. Date of first assignment:

8. Worldwide presence:

9. Presence in India:

10. Total no. of employees:

11. No. of employees in consultancy services:

12. Details of main branches:

13. Details of contact persons:

14. Any other details:

Name:

Designation:

Contact tel. No. :

Mobile no.:

Fax no.:

Email ID:

Postal address:

(Signature of Authorized signatory)

33

Form 3 – Consultancy Services

Assignment Name Country

Project Location Professional Staff Provided

Name of the Client No. of Staff

No. of Man Months

Start Date Completion Date Approx. Value of Services

Name of Team Members Involved & Functions Performed

Narrative Description of the Project

Detailed Description of Services Provided by the Firm

Contact Details of the Client


34

Form 4 – Annual Financial Turnover

1. Gross Annual Financial Turnover (by way of Professional receipt/in terms of consultancy fee received)

for the past three years.

2. Details of Income tax

a. Permanent Account No

b. Details of latest Income tax return

Years Professional receipt /Consultancy fees

received (Rs.in Lakhs)

2012‐13

2013‐14

2014‐15

Signature of Chartered Accountant Name: Seal & Registration Number:

Signature of Authorized Representative Name: Seal:

35

Form 5 – Approach & Methodology

Technical approach, methodology and work plan are key components of the Technical Proposal. You

are suggested to present your Technical Proposal divided into the following three chapters:

a. Technical Approach and Methodology

b. Work Plan, and

c. Organization and Staffing,

a. Technical Approach and Methodology: In this chapter you should explain your understanding of

the objectives of the assignment, approach to the services, methodology for carrying out the

activities and obtaining the expected output. You should also explain the methodologies you

propose to adopt and highlight the compatibility of those methodologies with the proposed

approach. The methodology should clearly define the strategy and action plan to achieve the

desired output.

b. Work Plan: In this chapter you should propose the main activities of the assignment, their

content and duration, phasing and interrelations, milestones of the reports. The proposed work

plan should be consistent with the technical approach and methodology, showing understanding

of the TOR and ability to translate them into a feasible working plan.

c. Organization and Staffing: In this chapter you should propose the structure and composition of

your team. You should list the main disciplines of the assignment, the key expert responsible,

and proposed technical staff. The key personnel having relevant proper experience in doing such

like jobs will be given weightage.

The practical difficulties and obstacles which can possibly arise during the course of assignment and

how to address them should also be highlighted.

Authorized Signature [In full and initials] : _____________________________________

Name and Title of Signatory : _____________________________________

Name of Bidder : _____________________________________

Address : _____________________________________

36

Form 6 – Curriculum Vitae (CV) of Proposed Team Members

1. Name of Staff:

2. Proposed Position:

3. Employer:

4. Date of Birth

5. Nationality

6. Education

Name of Institution/University Degree(s) or Diploma(s) obtained: Year of Passing

7. Other Trainings

8. Countries of Work Experience:

9. Languages

Language Reading Speaking Writing

10. Employment Record:

From [Year]: To [Year]:

Employer

Position/s Held


Employer

Position/s Held


Employer

Position/s Held

11. Work Undertaken that Best Illustrates Relevant Experience and Capacity to Handle the Tasks Assigned

Name of assignment or project:

Year:

Location:

Client:

Main Project Features

Position held

Activities Performed

37

Form 7 – Financial Proposal Submission Form

Date:

To


Government of Madhya Pradesh, Vindhyachal Bhawan, Bhopal, Madhya Pradeshm Tel: (+91) 0755‐2677966 / 988 Fax: (+91) 0755‐2677943 Email: ic‐[email protected] Sub: ‐ Hiring of a Consultancy Agency for the Project Management Unit for Implementation of MSME

Business Facilitation Centres

Dear Sir,

I/We, the undersigned, offer to provide the consulting services for the above in accordance with

your Request for Proposal dated , and our Proposal (Technical and Financial).

S.No Category No of

positions (a)

Deployment Duration – months (b)

Rate per‐man month('INR) (c)

Sub‐total (a x b x c) (INR)

1. Project Director 1 Part Time

6

2. Project Manager 1 Full Time

36

3. MSME Financial Lead 1 Full Time 36

4. Legal Expert 1 Full Time 36

5. Marketing Expert 1 Full Time 36

6. Start‐up Expert 1 Full Time 36

7. MSME Expert 1 Full Time 36

8. Support Consultants 20 Full Time

36

TOTAL (‘INR) – Consulting Fees

Our attached total financial proposal is for the sum of (INR (amount in words).

Our financial proposal shall be binding upon us subject to modifications resulting from

contract negotiations, up to expiration of the validity period of the proposal as per data sheet.

I/We understand you are not bound to accept any proposal you receive.

Yours sincerely,

Authorized Signature: Name and Title of Signatory: Name of the firm: Address:

38

Form 8 ‐ Self Declaration – No Blacklisting

Date:

To


Government of Madhya Pradesh, Vindhyachal Bhawan, Bhopal, Madhya Pradesh, Tel: (+91) 0755‐2677966 / 988 Fax: (+91) 0755‐2677943 Email: ic‐[email protected]

In response to the Request for Proposal for Hiring of a Consultancy Agency for the Project

Management Unit for Implementation of MSME Business Facilitation Centres, issued by Industries

Commissioner, Government of Madhya Pradesh, as an Owner / Partner / Director of

_______________________________________, I / We hereby declare that presently our Company /

firm ___________________, at the time of bidding, is having unblemished record and is not

blacklisted or declared ineligible for corrupt & fraudulent practices either indefinitely or for a

particular period of time by any Central Government / State / Semi Government / or other

Government subsidiaries including autonomous bodies in India.

If this declaration is found to be incorrect then without prejudice to any other action that may be

taken, my/ our security may be forfeited in full and our bid, to the extent accepted, shall be

cancelled.

We Remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Date and Stamp of the Signatory

REQUEST FOR PROPOSAL FOR - MSMEmpmsme.gov.in/mpmsmecms/Uploaded Document/Whats New... ·...

Documents

Transcript of REQUEST FOR PROPOSAL FOR - MSMEmpmsme.gov.in/mpmsmecms/Uploaded Document/Whats New... ·...