Reorganization of the Campus Administration
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Transcript of Reorganization of the Campus Administration
Reorganization of the Campus Administration
The University of Texas at Austin
March 9, 2000
Why?
Changes in the President’s external role over the past 20 years
Changes in the scale of the University Changes in the regulatory environment The advent of large new operational
areas, such as information technology
Key Presidential Functions
Overall institutional health Focus, priorities, and standards of the
University Interface with the Regents and the Chancellor Oversight of management structure and
performance of key officers Strategic management of resources Development of new resources Interfaces with external constituencies Clear delegation of much operational authority
to the vice presidents
Current Organization at the VP Level
Executive Assistant Senior VP
VP Adm inistration & Legal A ffairs
VP Business A ffairs
VP Developm ent
VP Hum an Resources & Com m unity Relations
Deans of Colleges and Schools
Executive VP and Provost VP and Dean of Graduate S tudies
VP Research
VP Student A ffairs
President
New Organization at the VP Level
Nancy J. McCowenExecutive Assistant
W illiam S . LivingstonSenior VP
G. Charles FranklinSenior VP and Chief Financial O fficer
Johnnie D . RayVP Developm ent
Jam es L. H illVP Com m unity and School Relations
Patricia C . OhlendorfVP Legal A ffairs & Institutional Relations
To Be Nam edVP Cam pus Services
To Be Nam edVP Inform ation Technology
To Be Nam edVP Public A ffairs
Deans of Colleges and Schools
Sheldon Ekland-O lsonExecutive VP and Provost
Teresa A . SullivanVP and Dean of G raduate S tudies
Juan M . SanchezVP Research
Jam es W . V ickVP S tudent A ffairs
President
Goals Concerning the Provost’s Role
To establish the Provost as the chief operating officer in most academic matters concerning teaching, curricula, and the quality and operation of academic units
To establish the Provost as the first coordinating officer in academic matters spanning vice presidential portfolios
To give the Provost the power of initial proposal in the disposition of institutional resources
Key Roles:Executive VP and Provost
Chief academic officer and second to the President
Oversight and development of colleges and schools
Coordination of operating policies concerning mission-central functions (teaching, research, and academic outreach)
Operational responsibility for financial and space planning
Operational responsibility for space management
Key Roles: Senior VP and Chief Financial Officer
Assurance of the financial integrity of the University
Financial controller’s role, including certification of revenue and expenditures
Management of financial operations Management of procurement
Portfolio: Senior VP and Chief Financial Officer
Accounting Office Budget Office Business Contracts Administration Controller’s Office Open Records Administration Purchasing and Central Receiving HUB Program Military Property
(All retained from VP Business Affairs)
Key Roles: VP Campus Services
Development and delivery of most supporting services for on-campus clients
Assurance of the integrity of the physical infrastructure of the campus
Assurance of public and environmental safety
Portfolio: VP Campus Services
Campus Facilities Planning
Physical Plant Utilities and Energy
Management Environmental Health
and Safety UT Police Department Parking and
Transportation
Travel Management Services
Faculty Center PRC Commons Jamail Texas Swimming
Center Texas Aquatics
Program Printing Department University Supply, Mail,
and Duplicating
(from VP Business Affairs)
Portfolio: VP Campus Services (continued)
Human Resources Equal Employment Opportunity Employee Assistance Program
(all from VP HR & Community Relations) University Child Care Center
(from VP Admin. and Legal Affairs)
Transition Principles:Finance/Campus Services Portfolios
VP Business Affairs remains until VP Campus Services is appointed
All units designated for the new Finance and Campus Services portfolios remain in place until that time
Upon arrival of VP Campus Services, designated units move to that portfolio
At the same time, the VP Business Affairs becomes Senior VP and Chief Financial Officer
Search for VP Campus Services
Larry R. Faulkner, Chair John G. Ekerdt R. Raquel Elizondo Danny L. Fletcher Albert J. Flowers Mark A. Hunter Robert G. May Student to be named Nancy J. McCowen,
Staff
Position announced and posted today
Search confined to UT System
Active work on applications and nominations begins Monday, March 20
Goal is to complete search and make appointment in 4 weeks or less
Key Roles:VP Information Technology
Integrity and strategic development of the information/ communications hardware infrastructure
Systems infrastructure for mission-central functions and administration
Related education and training
Portfolio: VP Information Technology
Academic Computing(from Provost)
Administrative Computing(from VP Business Affairs)
Telecommunications(from VP Business Affairs)
Transition Principles:Information Technology
Created upon appointment of new VP VP to be identified in national search
chaired by Dean Streetman Constituent units remain with current
reporting officers until search is complete
Provost and SVP&CFO will collaborate on interim management issues
Key Roles:VP Public Affairs
Interpretation of University issues and concerns to the public and vice versa
Facilitation of the University’s interface with the media and with the public at large
Support of the University’s major public events aside from athletic events
Portfolio: VP Public Affairs
Office of Public Affairs
(from VP Admin. and Legal Affairs) Visitor Services
(from VP Admin. and Legal Affairs University Relations
(from President)
Transition Principles:Public Affairs
Public Affairs and Visitor Services move now to report to the President
VP to be identified in national search chaired by Dean Speck
Upon appointment, the VP Public Affairs assumes responsibility for all designated units
Key Roles:VP Legal Affairs & Institutional Relations
Support of legal services and facilitation of the interface with the Office of General Counsel
Guidance on formal internal processes Oversight of intercollegiate athletics Management of interfaces with the Board of
Regents, the UT System, State and City Government, the Big XII, and the NCAA
Portfolio: VP Legal Affairs & Institutional Relations
Legal Affairs External Relations System Relations Intercollegiate Athletics for Men Intercollegiate Athletics for Women Trademark Licensing Compliance Program
Key Roles:VP Community and School Relations
Pre-college youth development programs Promotion of a representative student body Facilitation of relationships involving the
University as a neighbor Promotion of community health Facilitation of the University’s relationships
with schools, school systems, and state agencies, especially with relation to non-curricular youth development
Portfolio: VP Community and School Relations
Hogg Foundation for Mental Health University Interscholastic League Community Relations Neighborhood Longhorns University Outreach Pre-college Youth Development
Key Roles:VP Research
Fostering an improved research climate Oversight of research services Oversight of research organizations spanning
colleges, including multi-college ORUs reporting at the campus level
Management of intellectual property and policies relating to intellectual property
Facilitation of the University’s Interface with High-Tech Industry
Portfolio: VP Research
Bureau of Economic Geology
Institute of Advanced Technology
Applied Research Laboratory
Center for Electromechanics
Amarillo National Resource Center
Animal Resources Center
Office of Sponsored Projects
Office of Technology Licensing and IP
Office of Industry Relations
ACES/TACC Multi-college ORUs
Key Roles:VP and Dean of Graduate Studies
Overseeing the standing and operation of graduate curricula and programs
Fostering the welfare of graduate students and oversight of policies concerning them
Overseeing libraries and collections Managing and promoting international
programs, including study abroad
There are no changes in this portfolio.
Key Roles:VP Student Affairs
Fostering a sound climate for student life Meeting the health maintenance and counseling needs
of the student population Assuring fairness and effectiveness in the student
justice system Managing admissions and financial aid Overseeing housing and food services Managing and developing recreational facilities for
students Overseeing student publications
There are no changes in this portfolio.
Key Roles:VP Resource Development
Coordinating campuswide development resources and efforts
Managing field work for major gifts and annual-fund operations
Assuring good stewardship Managing supporting expertise in planned giving
and corporate/foundation relationships Exploring new possibilities for resource development Producing special events for the campus
There are no changes in this portfolio.
Unchanged Relationship to the President
Senior Vice President Office of Internal Audits
Financial Planning and Budgeting
University Budget Council President Provost and planning officer SVP & CFO and budget officer
Provost: power of initial proposal SVP & CFO: financial integrity A forum for competing possibilities Final decision by the President
Space Planning and Management
University Space Council President Provost and planning officer VP Campus Services and planning officer
Provost: power of initial proposal VP Campus Services: integrity of
infrastructure A forum for competing possibilities Final decision by the President
Transition Team
Larry R. Faulkner, Chair Susan O. Bradshaw Patricia L. Clubb Sheldon Ekland-Olson Clifford A. Katz Mary E. Knight Nancy J. McCowen Juan M. Sanchez Teresa A. Sullivan N. Bruce Walker
To resolve unanticipated or incomplete issues
To revisit matters that seem poorly resolved
To draft full job descriptions
To work on improved administrative processes
Some things could change from this layout.