RENO-SPARKS CONVENTION AND VISITORS AUTHORITY NOTICE …

P.O. Box 837 Reno, NV 89504 USA

t: 775.827.7600

RENO-SPARKS CONVENTION AND VISITORS AUTHORITY NOTICE OF PUBLIC MEETING

REGULAR MEETING OF THE BOARD OF DIRECTORS Thursday, January 25, 2018

8:00 A.M. Reno-Sparks Convention and Visitors Authority

4001 S. Virginia Street, Board Room Reno, Nevada

BOARD OF DIRECTORS: Commissioner Bob Lucey, Chairman Mr. Nat Carasali Mayor Hillary Schieve Mr. Lee Dillard Mr. Mark Sterbens Councilman Ed Lawson Mr. Bill Wood Mr. Rick Murdock Mr. Vick Wowo

THIS MEETING IS IN COMPLIANCE WITH THE NEVADA OPEN MEETING LAW AND HAS BEEN PROPERLY NOTICED AND POSTED AT THE FOLLOWING LOCATIONS:

Reno Sparks Convention & Visitors Authority (RSCVA) offices at 4001 S. Virginia St, Suite G, Reno, NV Reno City Hall Reno-Sparks Convention Center Sparks City Hall Washoe County Administration Bldg. National Bowling Stadium Washoe County Courthouse RSCVA Website: www.visitrenotahoe.com/about-us/public-meetings Online at https://notice.nv.gov/

Items on the agenda are for possible action by the Board of Directors, unless stated otherwise. Items will not necessarily be considered in the order listed. The Board may combine two or more agenda items for consideration, may remove an item from the agenda or may delay discussion relating to an item on the agenda at any time. Support materials are made available when they are provided to the Board, or if provided during the meeting, support materials will be made available at the meeting at the same time as they are made available to the Board. Support materials are also available at the RSCVA administrative offices and at the scheduled meeting. The designated contact to obtain support materials is Tawnie Black, 4001 South Virginia Street, Suite G, Reno, NV (775) 827-7618.

AGENDA A. OPENING CEREMONIES Call to Order Pledge of Allegiance Roll Call B. COMMENTS FROM THE FLOOR BY THE PUBLIC

Public comment is limited to three minutes. The public is encouraged to comment on all agenda items as well as issues not on the agenda during the Public Comment period, or on “action” items immediately before board discussion of such “action” items. Members of the public desiring to speak must complete a “Request to Speak” form and return it to

the RSCVA clerk at the meeting. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item

upon which action will be taken. Public comments may not be accepted after the Chairman closes any period for public comment.

C. APPROVAL OF THE AGENDA For Possible Action. D. APPROVAL OF MINUTES OF DECEMBER 7, 2017 BOARD OF DIRECTORS’

REGULAR MEETING AND DECEMBER 12, 2017 SPECIAL CONCURRENT MEETING For Possible Action. E. PRESENTATIONS – DISCUSSION AND POSSIBLE ACTION

E1. Appointment of Board Member Pursuant to NRS 244A.601(1)(d)(3) The elected public official members of the Board of Directors will consider appointment of a representative to the RSCVA Board nominated by Incline Village Crystal Bay Visitors Bureau for the seat currently held by Bill Wood. Incline Village Crystal Bay Visitors Bureau has nominated the following candidates to serve a new term beginning February 2018: Bill Wood, General Manager, Crystal Bay Club, and Andy Chapman, President/CEO, Incline Village Crystal Bay Visitors Bureau. For discussion and possible action. E2. Downtown Business Improvement District Presentation Mr. Par Tolles and Ms. Cindy Carano will give an informational presentation on the Downtown Business Improvement District. This is an information item. Not an action item.

E3. Reno-Sparks Convention and Visitors Authority Staff RSCVA President/CEO Phil DeLone and staff will deliver updates on Executive Office, Marketing, Sales, Facilities and Finance, including the Corporate Scorecard. This is an information item. Not an action item.

E4. Board Review and Approval of Bid Award and Contract for RFP 2018-02 to Johnson Consulting for a Feasibility Study on the Expansion of the Reno-Sparks Convention Center (RSCC) Staff is requesting the Board review and approve the bid award and contract for RFP 2018-02 to Johnson Consulting for a feasibility study on the expansion of the RSCC in the amount of Eighty-Eight Thousand Dollars ($88,000.00). For discussion and possible action.

E5. Board Review and Approval of Bid Award and Contract for RFP 2018-03 to Fennemore Craig, P.C. for Government Affairs Representation for the Reno-Sparks Convention and Visitors Authority (RSCVA) Staff is requesting the Board review and approve the bid award and contract for RFP 2018-03 to Fennemore Craig, P.C. for government affairs representation for the RSCVA through the end of the 2019 Legislative Session, for a total amount of Sixty-Two Thousand Five Hundred Dollars ($62,500.00). For discussion and possible action.

F. FINANCE DIVISION

F1. Discussion and Potential Approval of the Reno-Sparks Convention and Visitors Authority’s (RSCVA’s) Investment Policy The Finance Department is requesting the Board review, consider, and approve the RSCVA Investment Policy. For discussion and possible action.

F2. Discussion and Potential Authorization for the Director of Finance to Retrieve and Claim all Unclaimed Property in the Name of the Reno-Sparks Convention and Visitors Authority (RSCVA) The Finance Department is requesting the Board review, consider, and approve the Director of Finance to retrieve and claim all unclaimed property in the name of the RSCVA. For discussion and possible action.

G. SALES AND MARKETING

G1. 2018 Special Event Partnership Funding The Marketing Department is requesting the Board of Directors review the proposed funding allocation recommendations for 2018 special events funding and approve the distribution of funds. For discussion and possible action.

G2. Convention and Tourism Sales Update The Sales Department will present results of the current convention and tourism sales programs. This is an information item. Not an action item.

G3. Bid to Host USA Volleyball’s Boys’ Nationals The Sales Department will present the financial bid details requesting approval to move forward with a Letter of Intent to host USA Volleyball Boys’ Nationals over the dates of June 24 – July 5, 2020, for 20,000 room rights. The bid includes a sponsorship component on the part of the RSCVA in an amount not to exceed $135,000. For discussion and possible action.

H. HUMAN RESOURCES H1. Proposed Revision to RSCVA HR Holiday Policy Staff is recommending that, beginning in 2018, the RSCVA reinstate the observation of Veteran’s day in recognition of our military personnel in lieu of the current Floating Holiday provided to employees. For discussion and possible action.

H2. Proposed Revision to RSCVA HR Retirement Policy 600.605 Staff will present to the Board for review, discussion and action, revisions to the RSCVA Retirement Policy. Currently, if an employee retires from the RSCVA, they must cease working for a period of 90-days after their retirement from the RSCVA to obtain the benefits under the Policy. However, upon review, Staff feels that this may be punitive to employees whose positions may be eliminated through no fault of the employee. Therefore, Staff is recommending that an exception for employees who are notified that they will be laid off

and their position eliminated to allow those employees to choose to retire rather than be laid off but not be required to cease work for the 90-days. For discussion and possible action. H3. Proposed Revision to RSCVA HR Layoff and Recall Policy 900.903 Staff will present to the Board for review, discussion and action, revisions to the RSCVA HR Layoff and Recall Policy so that the policy includes language reflecting the long-standing practice of the RSCVA to pay out a portion of unused sick leave (up to a maximum of three hundred (300) hours) when an employee with at least fifteen (15) years of service to the RSCVA is laid off due to lack of work, reorganization, etc. This benefit is set forth in the Employee Handbook but was inadvertently left out of the Layoff and Recall Policy when Policies were updated. For discussion and possible action.

I. BOARD MEMBER COMMENTS REGARDING ITEMS FOR FUTURE MEETINGS

J. COMMENTS FROM THE FLOOR BY THE PUBLIC Public comment is limited to three minutes. The public is encouraged to comment on all

agenda items as well as issues not on the agenda during the Public Comment period, or on “action” items immediately before board discussion of such “action” items. Members of the public desiring to speak must complete a “Request to Speak” form and return it to the RSCVA clerk at the meeting. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. Public comments may not be accepted after the Chairman closes any period for public comment.

K. ADJOURNMENT For Possible Action.

Persons are invited to submit written remarks for all matters, both on and off the agenda. Written remarks presented for inclusion in the Board of Directors’ minutes must be flat, unfolded, on paper of standard quality, and 8 ½ by 11 inches in size. Written remarks shall not exceed five (5) pages in length. The RSCVA will not accept for filling any submission that does not comply with this rule. On a case-by-case basis, the Board of Directors may permit the filing of noncomplying written remarks, documents, and related exhibits pursuant to NRS 241.035(1)(e). Board of Directors’ meeting rooms are accessible to persons with disabilities. If special arrangements are required, please contact Tawnie Black at 775-827-7618. For information or questions regarding this agenda please contact: The RSCVA Executive Office P.O. Box 837, Reno, NV 89504 775-827-7618


t: 775.827.7600

Reno-Sparks Convention & Visitors Authority Board of Directors Meeting Minutes

December 7, 2017

The Regular Meeting of the Board of Directors of the Reno-Sparks Convention & Visitors Authority met at 9:00 a.m., December 7, 2017 at the Reno-Sparks Convention and Visitors Authority, 4001 S. Virginia Street, Reno, NV. The meeting was properly noticed and posted in compliance with the Nevada Open Meeting Law. ____________________________________________________________________________________________ A. OPENING CEREMONIES Call to Order Vice-Chairman Ed Lawson called the meeting to order at 9:02 a.m. Pledge of Allegiance led by Mr. John Vineyard ____________________________________________________________________________________________ Board Members Present: Board Members Absent: Nat Carasali Bill Wood Lee Dillard John Farahi Councilman Ed Lawson Commissioner Bob Lucey…………………via telephone (9:00 a.m. to 9:22 a.m.) Rick Murdock Mayor Hillary Schieve………………………via telephone (9:05 a.m., present at 9:15 a.m.) Vick Wowo ____________________________________________________________________________________________ RSCVA Executive Staff Present: Phil DeLone, President/Chief Executive Officer Robert Chisel, Director of Finance Jennifer Cunningham, Executive Vice President Esther Isaac, Director of Marketing Art Jimenez, Executive Director Tourism Sales Ben Kennedy, Legal Counsel Mike Larragueta, Vice President of Sales Molly Rezac, Legal Counsel ____________________________________________________________________________________________ B. COMMENTS FROM THE FLOOR BY THE PUBLIC

None

C. APPROVAL OF THE AGENDA MOTION: Member Vick Wowo made a motion to approve the December 7, 2017 Agenda. Seconded by Member Nat Carasali. Vice-Chairman Lawson was informed that Item H was being removed from the Agenda. AMENDED MOTION: Member Vick Wowo made a motion to approve the December 7, 2017 Agenda with Item H (Human Resources) removed. Seconded by Member Nat Carasali. Motion carried unanimously.

D. APPROVAL OF MINUTES OF NOVEMBER 15, 2017 BOARD OF DIRECTORS’ RETREAT MEETING MOTION: Member Rick Murdock made a motion to approve the Minutes of November 15, 2017 Board of Directors’ Retreat meeting. Seconded by Member Nat Carasali. Motion carried unanimously.

E. PRESENTATIONS – DISCUSSION AND POSSIBLE ACTION E1. Appointment of Board Member Pursuant to NRS 244A.601(1)(d)(6) Representing Gaming Establishments Legal Counsel Ben Kennedy instructed the Board Members to refer to their Board materials saying he regretted to inform them this was Member John Farahi’s last Board Meeting. Ms. Virginia Valentine with the NRA submitted a letter nominating Mr. Mark Sterbens with Marnell Gaming and submitted an email nominating Mr. Anthony Marnell with Marnell Gaming for the open position. This appointment would be effective following this December 7, 2017 meeting and is open for discussion by the entire Board, but could be voted upon by the elected officials only. No discussion ensued. MOTION: Commissioner Bob Lucey made a motion to appoint Mr. Mark Sterbens for the seat vacated by Member John Farahi. Seconded by Councilman Ed Lawson. Motion carried unanimously by majority vote. Mayor Hillary Schieve was absent. E2. Reno-Sparks Convention and Visitors Authority Staff Updates President/CEO Phil DeLone thanked everyone for participating in the November 15th Strategic Long-Range Planning Session. From that session, on December 22nd, responses to the RFP seeking a third-party to conduct the economic feasibility study for expanding the RSCC are due. A recommendation is anticipated to be made in January to the Board. On December 5th, 15 representatives from professional management companies across the United States visited all 4 RSCVA facilities for an all-day site inspection and fact-finding mission. Those bids are due January 10th and ideally a recommendation for the Board’s consideration will be made in January. Also due on December 22nd are the bids from the RFP previously issued for professional governmental affairs representation in anticipation and preparation for the 2019 Nevada Legislative Session. It is also anticipated those recommendations will also be shared with the Board in January. Mayor Schieve joined the meeting via teleconference – 9:05 a.m. Phil DeLone introduced Mr. Ed Coffee who joined the RSCVA Sales Team. He will be based in Las Vegas and has extensive prior experience as Director with Hilton Corporation and the Riviera.

F. FINANCE DIVISION F1. Approval to Purchase Sync Scoring and Management System from Brunswick for the National Bowling Stadium (NBS) in an Amount Not to Exceed $369,165 Director of Finance Robert Chisel explained the Sync Scoring and Management System is a software program that would be utilized by the NBS to replace the old Beckter system which has reached the end of its life and no longer interfaces with the USBC. This new system is needed to conduct the tournament taking place in March 2018 for the USBC women’s tournament as well as future tournaments. The software interfaces with other bowling centers and USBC scoring and monitoring of handicap and other associated statistics for bowlers. It would include 78 scoring table consoles, server sync system, installation and training. Discussion was had by the Board regarding funding for the system. Was it considered a capital improvement and should it be funded by the $2 Surcharge collected by the City of Reno? Robert Chisel explained that by Nevada Statute funds were for improving and maintenance of publicly-owned facilities. This would be considered an operation, much like the Wi-Fi system at the Convention Center. The $369,165 included installation, training, and everything associated with it. It is a final number and there is no service maintenance contract. There is a warranty and like other software systems, will come with upgrades.

MOTION: Member Nat Carasali made a motion to approve the purchase of the Sync Scoring and Management System from Brunswick for the National Bowling Stadium in an amount not to exceed $369,165. Seconded by Member Vick Wowo. Motion carried unanimously Commissioner Bob Lucey vacated the meeting – 9:22 a.m. F2. Presentation of the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year Ended June 30, 2017 Director of Finance Robert Chisel introduced Pamela Truss and Felicia O’Carroll with Eide Bailly, the RSCVA’s external auditors, who conducted the audit of the financial statements ending Fiscal Year June 30, 2017. Highlights included a new report called the Popular Annual Financial Report, the Comprehensive Annual Financial Report (CAFR) with an introductory section discussing transmittal letters, awards, organizational charts, official tools, the Board of Directors, and the RSCVA Executive Team. The CAFR is designed to document in summary format the financial condition and position of the RSCVA and is utilized by financial experts to examine an agency, authority, or company to see how it is doing. In the financial section is an auditor’s report called an MD&A, known as the Management Discussion and Analysis. This is a narrative of the financial report as opposed to numbers. Financial statements as with all government accounting are different than private accounting. It contains government-wide financial statements and reflect the organization as a whole and is on a full-accrual basis. The first couple financial statements will be referred to as government-wide and include depreciation and amortization. They include a general fund, a capital fund, a debt fund and a propriety fund. The propriety fund is the internal service fund. In the audit, the RSCVA received what is considered the highest level in accordance to applicable financial reporting – an unmodified opinion or clean opinion. There was one finding in the audit. It was a transaction that was misapplied to Fiscal Year 2018 instead of 2017 for $64,000. It was for the Wi-Fi project at the Convention Center. The Wi-Fi project is still undergoing but it was posted to the wrong year. For 2017, the strategic financial policies the Board adopted and adjusted were on-target. Revenues overall were $44 million. Expenditures were $41.5 million, leaving approximately $2.5 million in excess revenue over expenditures. The main increase was due to the tourism surcharge implementation in 2016 and 2017 and occupancy rates going up. Mr. Chisel explained different components of the report. Room tax distribution: The RSCVA does not get all the room tax. It only receives 68% and then the remainder is divided between Incline Village/Crystal Bay Visitors Authority and other local governments in Nevada. The governmental funds and expenditures increased primarily in marketing. The RSCVA’s general fund balance went up about $3.5 million. About $2 million of that was associated with the surcharge. Long-term debt continues to decline as it is paid down and defeased. Member Lee Dillard asked about the contract with our current external auditors. Mr. Chisel said the contract with Eide Bailly is a three-year contract through 2019. Normally, a bid for external auditors go out every 3 or 4 years to examine what other auditors are out there. Currently, Eide Bailly does the State of Nevada, City of Sparks and Washoe County. MOTION: Mayor Hillary Schieve made a motion to approve the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended June 30, 2017, and the Auditor’s required communications letter. Seconded by Member Rick Murdock. Motion carried unanimously.

G. SALES AND MARKETING G1. Marketing Update Wendy Hummer, Owner and President of EXL Media, shared the marketing results from May through October 2017 in the San Francisco, Los Angeles, and Seattle markets. San Francisco secured 74% additional media value, Los Angeles 57% additional media value, Seattle 55% and overall nationwide 7%. Since October 8th,

nothing has been expended but additional value is still increasing and growing. The website launch produced a 6% increase in San Francisco (a market the RSCVA has been in for years), a 400% and 500% increase respectively in Los Angeles and Seattle. Nationally 7%. Media mix which includes radio broadcast and digital such as Pandora, video, social medial, etc. drove almost 2 million visits to the website. The Innovate Buy, which was unique, included bringing a well-known band called “Cold War Kids” to the region. That campaign produced 570 broadcast radio spots, 2.6 million engagements, and 12 million total digital impressions. Michael Thomas, Partner with Noble Studios was the RSCVA’s prior Executive Director of Marketing from 2007 to 2010. The new www.VisitRenoTahoe.com site and rebranding of the RSCVA has completely transformed the message of Reno Tahoe. Taking the site from 11,000 pages to 2,000 pages has honed the site into a much more highly effective site and is about increasing the awareness of the destination versus sheer numbers. Google Analytics is used as a verifier, as mentioned by EXL Media, to track that traffic is building for this destination. The most important aspect is the “heads in beds” and 85% of all referrals they are tracking are going to lodging partners whether that be a “book now” or a general click out to a referral property. The main focus is creating a site that is a personalized experience. One where it anticipates the needs of the user. Technology on the site is smart enough to know if the user is in a fly market, a drive market, and shows the user distinct booking opportunities. This is done through IP detection and other third-party plug-ins. Why personalization? Because the conversation rate increases, the destination engagement increases by the number of pages visited, and they have seen anywhere between 30% to 50% engagement just by providing a more relevant paid media organic experience. Mr. Thomas also announced that the www.VisitRenoTahoe.com site just received notification it received the Gold MarCom award which is a very significant designation within the industry. About 6,000 entries from around the world are judged by an international third-party panel and on behalf of the entire destination Reno Tahoe received it in the Travel & Destination category. Christina Erny, Senior Digital Marketing and Engagement Manager with the RSCVA, discussed the Social Influencer Digital Market. Digital Influencers, for those that are not aware of their role, are people who have established credibility in a specific industry, like travel for example, with a large audience. They often have a following of thousands to millions on social media. They are not necessarily in Hollywood or model, but they are people that the general public can connect with and they build a following based on their authenticity in their particular field. Many major companies are now utilizing influencer marketing to promote their products. The product here is Reno Tahoe – the destination. The RSCVA started utilizing influence marketing long before the trend started, back in 2014. It is highly effective because 3 out of 4 people rely on social media to make their decisions and 8.5 out of every 10 people trust what their peers say over traditional advertising. How this works is an influencer will visit the Reno Tahoe destination. They may take a couple of photos. Or the company they represent such as North Face, REI, or Facebook may be doing a photo shoot. The influencer may post that photo on their site or be seen on a website and mention Reno Tahoe. Their followers will then see them, the Reno Tahoe brand, and see a face they connect with in the destination. From those conversations, more people are clicking to more pages – 58% more pages to the VisitRenoTahoe website. That produces more interest and more people book the destination. Esther Isaac, Director of Marketing with the RSCVA, said 2 years ago a relationship was formed with BVK Marketing out of Milwaukee. The results are incredible and were seen in the launch in May of this year. A baseline was done in April of 2017 and then another survey was done in October of 2017 through EMC. It was comprised of providing images to respondents in the Bay Area, Los Angeles, and Seattle of the campaign, video, and radio. The target market, as a reminder, is adults 29-50 with a household income of $75,000 or more. “Ambition” is the brand. The destination brand continues to be highly rated in all 3 markets particularly in the Bay Area, which the RSCVA has been in for many years now. Over 2,200 were surveyed. Approximately 650 of those were in the advertising market. Everything from visiting the website, to signing up for the e-newsletter, to following Reno Tahoe was tracked. The ads received an exceedingly high rating at 65%. The newer markets such as Los Angeles outranked most areas. Millennials and Gen-Xers tended to have the highest rankings. Expectations were not anticipated to be significant in the first 6 months. In April 2018 another survey will be conducted. Sara LaBlatt with EMC Research talked about visual video and radio. The highest recall was the visual ads, followed by radio and then digital video.

http://www.visitrenotahoe.com/

http://www.visitrenotahoe.com/

G2. Convention and Tourism Sales Update. Convention Sales: Vice President of Sales Mike Larragueta said he and Art Jimenez have made some strategic shifts in order to achieve the goal in the Five-Year Strategic Plan related to convention and tourism sales. The first was to reduce the industry-association sponsorships. Through negotiations they have been able to get that number down to a contracted amount of $330,000 and the good news is the $330,000 contract will expire December 31st. They also increased representation in new markets pursuing the trade segment with a new trade show manager, Ed Coffee in Las Vegas. They also recognized the importance of hiring a local corporate and community sales manager, Morgan Edwards. Finally, they brought in a customer service and customer satisfaction director, Jennifer Powers. The sales team has also expanded from the 4 regional offices to adding the Sacramento Bay Area office, Atlanta to oversee the Southeast, and most recently the Las Vegas office. All three are performing well and the next area of growth will be Chicago. With the leadership, airlift and hiring the right people, Mr. Larragueta is confident in the current team and future growth The September Scorecard was very successful both in sales on the tourism side and group sales. Six of the major segments related to tourism sales and 5 of those met or exceeded prior year actuals and goals. The only segment that was slightly down was travel wholesaler which was less than 1%. International Domestic Receptive Operators (accounts such as Southwest and American Airline Vacation packages that consolidate rooms with airline seats) are up 23.5% for the month. On-Line Travel Agents (OTAs) such as Expedia and Priceline are up 11.7% from the prior year. Travel agents, which are direct bookings through websites, call centers, and GDS (Global Distribution Systems) aka business travel is up 39% from the prior year. Group tour is up 5.9% and golf production is up 9.6%. Sports segment is up 11.6%. Overall Produced Room Nights is up 12.3% to prior year (September 2016 to September 2017) for 30,212 room nights with Net Produced Room Nights the same due to no cancelations within the month. True Produced Convention Room Nights was up 22.5% to prior year at 22,895. Overall Q1 for Fiscal Year 2017 Convention Sales Room Nights was at 95% to goal producing 44,655 room nights to a goal of 47,031. The forecast for Q2 is 103,000 room nights which is 149% to goal. Q1 actual and Q2 forecast combined is 149% to goal which will exceed the annual target of 260,000 room nights. Tourism sales in Q1 exceeded the goal of 205,000 room nights, achieving an actual number of 226,000. Mr. Larragueta displayed slides indicating upcoming shows that Board Members could attend in either convention sales or trade shows to meet the policy Chairman Bob Lucey put in place for each Board Member. Shows starting as early as January at the PCMA in Nashville and ending with a UK sales mission in London Secondary sports is new focus. Primarily on gymnastics, eSports, and karate. These would fill the off-season market and have less reliance on weekend inventory. The sales team is also focusing on filling the NBS and Livestock Events Center by driving incremental bowling and equestrian events in that direction as well. As it relates to convention sales media buying, instead of sponsorships that packaged the media buys, now the RSCVA is going direct by buying direct, negotiating direct, and putting the brand in places more relevant to drive corporate commission and sports room nights. The focus is now more on digital instead of print and the sales team will continue web and email campaign through third parties. The monthly newsletters initiated by Phil DeLone will continue and finally the RSCVA will expand its media presence on CNET, which is the number one lead-generating tool in the industry. Sales is asking to increase its events and signature events within its regional offices with some of the monies that were allocated in sponsorships previously rescinded. Mr. Larragueta feels due to the competitive market the focus on doing events to draw quality meeting planners to come and engage and talk to our people, establish relationships and hear about Reno Tahoe is key. Tourism Sales: Executive Director of Tourism Sales Art Jimenez said the priority is to grow the destination awareness among sellers of travel including travel wholesalers, receptive operators, call center agents, and travel agents. A big part of this is tourism reporting. Currently for Q1, tourism sales has reported 226,000

room nights which is 110% ahead of the goal. The Monthly Tourism Marketing Report self-reported properties went from 8 to 11 properties. Also, a third-party validation company called Travel Click can now validate additional GDS bookings. That went from 18 to 25 properties. Tourism sales continues to work with the hotel DOS partners. The DOS partners love this benchmarking tool because it shows them where they stand in the market for each of the 7 categories. MailPound is another tool. They have a network of 55,000 travel agents throughout the U.S. and Canada. It is a two-fold program that increases destination awareness, but also allows travel agents to One Click Social Share. Basically, agents can go onto the website where they have already registered, take a video or collateral piece and send it off directly through email or social share with one click to their entire database of customers. To keep the agents engaged, every month a weekly campaign is run providing them with an opportunity to win Amazon gift cards. The biggest area of change has been partnership marketing. These are only with key travel partners focusing on top origination markets both domestically and internationally and at the same time, expanding consumer and travel reach. One thing implemented is an RFP process for these partners requiring they match the funding one-to-one. It is more than exceeding that and the funding is an added-value media. Instituted production goals are now a formula and show that for every dollar spent how many room nights are needed back from each partner. Those targets can be held and measured to the program and tied back to the economic impact to the region. Currently 10 campaigns are being run and it is more than exceeding the one-to-one match for funding. It is actually 2-1/2 times or $300,000 in added-value media right now. To meet the ROI, 13,000 room nights were needed to break even. To date, 39,000 have been generated. Just these campaigns year-to-date have generated 90,000 visitors, which is a revenue of $30 million to the destination, which does not include the economic impact trickle effect. Tourism is also going back into sales missions after not being in the market for 15 years. It has been reaching into the Northwest, the Pacific Northwest, and Southern California. Also in alignment with Price Travel, Priceline, and Best Day Travel a sales mission into Mexico has been conducted. Also, a couple of FAMs were hosted over the summer which included golf tour operators from mainland China and the Volaris FAM that coincided with the Fall-Winter Co-Op currently running in Mexico. G3. Approval to Enter into Agreement to On-board PHG Consulting Group to Open China Office Representation in Beijing, Shanghai, Chengdu, and Shenzhen in an Amount Not to Exceed $144,000 Mr. Jimenez said China is part of the 5-Year Strategic Plan and a Board priority. Last year alone, 2.6 million Chinese visited the U.S. and by 2020 that number is expected to grow to 5 million. Statistically 3 million Chinese will spend more than 19 million Canadian and 19 million Mexican visitors. Just a couple years ago, there were 304,000 college students from mainland China. Now there are more than 350,000. Ctrip: The largest online travel agency (OTA) in China is Ctrip. They are far bigger than Priceline and Expedia, but they are an actual travel agency. There is a large percentage of population in China that is not digital savvy and they still want to use a travel agency. Ctrip will open 6,500 brick and mortar travel agencies in China over the next 18 months to accommodate potential travelers not comfortable with booking travel online. WeChat: WeChat is the Facebook of China. They have 938 million monthly users. The development and building of a website in Chinese by partnering through the RFP process with an ad agency in China is key. That becomes a very important part of the program. The social media drives traffic to the website. Air flight: Finally, about 49,000 weekly airline flights come from China into the west coast. They are already coming here landing into the Pacific Northwest, the Bay Area, Los Angeles, and Las Vegas. Teaming with a consulting group that already has relationships with the airlines because they work both ways with China bringing visitors from America to China and vice versa is another deciding factor. Taking everything into consideration and reviewing all the proposals, 6 expert vendors were evaluated based on a gap analysis for 38 points. Some of those points included payment solutions to partner training, stakeholder engagement, social media, and their number of U.S. clients. A well-established and respected

company that could represent Reno Tahoe in China was vetted. PHG Consulting Group, which is a subsidiary of Preferred Hospitality Group was selected on the following criteria:

• They scored highest on the evaluation score • They took time to visit Reno Tahoe • They had the most comprehensive proposal • Reno Tahoe is their only destination in the U.S.

Paul Cohen, Vice President of Destination Marketing, representing PHG Consulting Group, part of the Preferred Hospitality Group, spoke next. PHG is a billion-dollar company with 32 offices around the world owned by the Ueberroth family. Peter Ueberroth headed up the 1984 Olympics and was the U.S. Commissioner of Baseball. PHG has 5 offices in China: Beijing, Shanghai, Shenzhen, Chengdu, and Zhengzhou. The average Chinese traveler spends $7,200 when they travel to the U.S. By the end of 2017, over 3 million Chinese will have traveled to the U.S. and it will continue to grow. The middle class of China, which is approximately 300 million, is very strong and travel year round. They want to see the world. They want to see something different and unique. That does not necessarily mean Las Vegas or the Statute of Liberty. They want to see anything. The Chinese watch American television. The families all want their children to go to Harvard or MIT on the East Coast, or Stanford or Berkeley on the West Coast. There are basically two types of Chinese tourists: the middle class and upper class. The escorted and tour groups and then the luxury side. They want to buy things that are genuine and authentic. Things they cannot find at home. Because Chinese tax is so high, there is a large percentage of luxury spend. They will go to the high-end stores and believe in spending money when they travel. Until about 5 years ago, travel was difficult for Chinese due to the inability or difficulty to obtain Visas. That has now been changed and the policies have eased giving them the ability to obtain 10-year Visas. Now they come back for several trips. The $7,200 is really the amount they spend once here in the U.S. because a round-trip ticket from China is $600-$800. When questioned by the Mayor if Las Vegas is competition to Reno Tahoe, Mr. Cohen said no because for several years the Chinese government banned Chinese officials from traveling there. China Union Pay: This is the American Express, Mastercard or Visa of China. Many American cities are trying to attract the Chinese market yet they are not working with China Union Pay. China Union Pay is the largest payment brand in the world and while many of the hotels have acceptance for it, the shops whether it is in downtown Virginia City, down along Lake Tahoe, or anywhere here in Reno, if they don’t accept China Union Pay, the Chinese will not be able to spend money because they typically do not carry any other type of credit cards. The PHG has an established relationship with China Union Pay, AliPay which is actually in San Francisco now and can assist in making the easy transition to this region. Product Development: The Chinese look for something that makes them feel welcome, that is unique, and is authentic. The hotels needs things like hot pots in their rooms for water, congee for breakfast, and the luxury market needs bigger rooms with slippers and toothbrushes (because they do not bring their own). Three things needs were identified as key for this region: #1 is the proximity to San Francisco (this assists in creating package tours), #2 is the history of the region (such as taking in Virginia City, having mock gun fights and events along the river in Reno – even bull riding like Vice President Lawson suggested), and #3 is creating the luxury side (such as pro-golf events just for the Chinese, or Bowling Congress, or a Bowling month for the Chinese). The Chinese are very political and appreciate press, photos, and events with mayors, celebrities, etc. Developing a product that includes anything along those lines will bring them. They would welcome meeting our mayor and having her visit as that is considered an honor and would promote our destination even more. Reporting: PHG’s reporting is very strong. Every other month the RSCVA will receive a report on what is happening in the China Market as well as what is going on within the competitive set.

Vice-Chairman Lawson asked Mr. Robert Chisel if there was anything else required on the presentation or if a vote could be taken on this agenda item. Mr. Chisel indicated staff was just asking for approval of the authorization to sign the agreement with the vendor for the contract. MOTION: Member John Farahi made a motion to sign the contract agreement to on-board PHG Consulting Group to open China office representation in Beijing, Shanghai, Chengdu, and Shenzhen, in an amount not to exceed $144,000 annually. Seconded by Member Rick Murdock. Discussion: Member Rick Murdock asked Paul Cohen if there were any additional or hidden costs. Mr. Art Jimenez said the only additional costs might be for representation at trade shows in China if Reno Tahoe wanted its own section outside the PHG booth, or could not secure complimentary airfare tickets. For clarification, once the programming starts and is launched, there may be some marketing costs associated with promoting WeChat on Baidu (which is Google in China), however, the $144,000 per year is for all the representation and the full proposal is available for review. Motion carried unanimously.

H. HUMAN RESOURCES Item pulled from the agenda.

I . BOARD MEMBER COMMENTS REGARDING ITEMS FOR FUTURE MEETINGS None.

J. COMMENTS FROM THE FLOOR BY THE PUBLIC None

K. ADJOURNMENT Meeting adjourned at 11:50 a.m.


t: 775.827.7600

Reno-Sparks Convention & Visitors Authority Special Concurrent RSCVA & Washoe County Meeting Minutes

December 12, 2017

The Special Concurrent Meeting of the Board of Directors of the Reno-Sparks Convention & Visitors Authority and Washoe County Board of Commissioners met at 8:30 a.m., December 12, 2017 at the Washoe County Board of County Commission Chambers, 1001 E. 9th Street, Reno, NV. The meeting was properly noticed and posted in compliance with the Nevada Open Meeting Law. ___________________________________________________________________________________ Call to Order Chairman Bob Lucey called the meeting to order at 8:33 a.m. 1. SALUTE THE FLAG Pledge of Allegiance led by Dr. Angie Taylor ___________________________________________________________________________________ 2. ROLL CALL RSCVA Board Members Present: RSCVA Board Members Absent: Nat Carasali Lee Dillard Councilman Ed Lawson Bob Lucey, Chair Rick Murdock Mayor Hillary Schieve Mark Sterbens Bill Wood Vick Wowo __________________________________________________________________________________ RSCVA Executive Staff Present: Phil DeLone, President/Chief Executive Officer Robert Chisel, Director of Finance Jennifer Cunningham, Executive Vice President Ben Kennedy, Legal Counsel ___________________________________________________________________________________ Washoe County Commissioners Present: Washoe County Commissioners Absent: Marsha Berkbigler, Vice Chair Vaughn Hartung Jeanne Herman Kitty Jung Bob Lucey, Chair ___________________________________________________________________________________

3. PRESENTATION BY OFFICIALS OR CONSULTANTS OF THE WASHOE COUNTY SCHOOL DISTRICT Dave Solaro, Assistant County Manager for Washoe County, introduced Dr. Angie Taylor, President of the Washoe County School Board of Trustees. Dr. Taylor said the presentations today are primarily about engineering and the proposed mechanics of the deal and details. She and her colleagues voted unanimously that a new school at the Wildcreek location was the best option based not only on cost, but what matters most – the students. She showed a video with students speaking for themselves.

Pete Etchart, Chief Operating Officer, Washoe County School District, said he was there to talk about the timeline, project overview, site plan alternatives, the opportunities the Wildcreek site provided Washoe County School District as well as the community, and finally the acquisition proposal. Timeline: November 20, 2015 a Strategic Blueprint for Overcrowding and Repairs was presented to to the Public Schools Overcrowding and Repair Needs Committee (PSOAR). The blueprint identified that a Wildcreek area high school was discussed to replace the existing Hug High School and Hug would be repurposed into a career and technical academy. February 12, 2016, the PSOAR Committee approved the recommended projects and sales tax funding issue which became WC-1 and was later forwarded to the Washoe County Board of County Commissioners. August 22, 2016 WC-1 was approved by the Washoe County Board of Commissioners and put on the ballot. November 8, 2016 WC-1 was passed by the voters. That was the school board’s first formal conversation regarding the Wildcreek property and a series of meetings with Washoe County and the RSCVA followed. February 2, 2017 the first conceptual site plan and schedule was presented and at the same time they were looking toward land acquisition and development of a prototype high school design. March 2, 2017 and March 14, 2017 the Capital Funding Protection Committee, their oversight committee for all capital expenditures, and the school’s Board of Trustees approved the design budget to build the new school. May 1, 2017 a special meeting was held at the Board of County Commissioners introducing the Wildcreek project to the community. Also attending were the City of Reno, the RSCVA, the City of Sparks, Washoe County, and the Washoe County School District. The school district showed it was two high school projects with Wildcreek being a proposed 2,500-student comprehensive high school planned for opening in August of 2021. The other being Hug renovated into a career and technical academy. The result of that special meeting was a Letter of Intent approved by all the agencies. June 6, 2017 the Washoe County School District Board of Trustees approved a Professional Services Contract with Wood Rogers for development of a Due Diligence Report at Wildcreek. September 19, 2017 the Wildcreek Site Alternatives Analysis Report was released to the public. November 28, 2017 the Due Diligence Report was accepted by the WCSD Board of Trustees and they authorized continued negotiations for the property. November 30, 2017 a Wildcreek Town Hall Meeting was held. That brought them to now, December 12, 2017. Site Alternatives: A map was displayed showing the sites explored. It identified that based on local planners, engineers, contractors, and cost estimators were unanimous that Wildcreek was the best site to build a new high school in the area. Alternative sites explored were in Sun Valley, however, each one had unique issues were not conducive to a new high school. Andy Durling, Principal of Wood Rogers, spoke about the viability of Wildcreek Golf Course for a potential 75-acre high school campus. He shared that Wildcreek consists of two parcels. The east portion in conjunction with the City of Sparks new Comprehensive Master Plan is zoned for community facilities which can used primarily for public schools. Analysis with the Truckee Meadows Regional Planning Agency indicated that development of a 2,500-student high school on 75 acres was not a project of regional significance in their regional plan. There is the potential of a conditional use permit due to the slopes and the hillside as over 30% of the site is slopes so it would depend on exactly where the 75-acre parcel is located to determine whether or not a conditional use permit is required. The Preliminary Title Report from Ticor Title and boundary survey reviewed by Doug Flowers, a real estate attorney with Holland & Hart revealed the divesting deed that originally transferred the land contained no restrictions. There are numerous physical constraints and easements that traverse the property such as a 125-foot wide NV Energy transmission line that runs east-west across the property, a power transmission line and sewer adjacent to Sullivan Lane which will add to the setback, and a sanitary sewer that traverses the southwest quadrant. The largest constraint is the ore ditch of approximately 8,000 linear feet that traverses the site. Soils analysis are suitable for the proposed development. They are indicative for the area and will require 2 to 4 feet of over-excavation under the building due to surface and imported fill for roads and parking lots.

Environmental constraints, especially those that could come under the jurisdiction of the Army Corps of Engineers, were explored. Of the numerous water features on the property, most are ponds fed by treated effluent water with a couple others fed by the ore ditch. All are used for irrigation purposes on the golf course. The one that may fall under the Army Corps of Engineers is the ore ditch itself and may require permitting, however, because it is an irrigation canal, there are certain exemptions that allow piping or modification to the ditch without the full permitting process. Wildlife impact was researched. There are four sensitive species in the Truckee Meadows area in general: 1) The endangered cui-ui and cutthroat trout. There is no anticipation they will be impacted because the Truckee River is not near the site and there are no bodies of water to support them. 2) The North American wolverine. They have not been known to occur in the Truckee Meadows area. 3) Webber’s Ivesia, a rose species. This is highly unlikely to occur on the site due to previous disturbance and development as a golf course. 4) Large game. There were a number of large game identified but the surrounding area is largely urbanized and any potential large game could use the abundant open space surrounding the property instead of the area identified for a campus. The Migratory Bird Treaty Act and Bald & Gold Eagle Protection Act says any nesting hawks during nesting season are protected. That would require a survey at the time of construction to determine if there are any nesting birds and if so, then mitigation measures such as buffers or modified schedules would need to be taken. A Phase I Environment Site Assessment for pesticides, fertilizers and fuel from maintenance vehicles was performed. No environmental impacts were found. Drainage may need to be mitigated. There is a hundred-year storm flow that may need to be diverted by a 75-foot wide, 5-foot deep drainage channel. This would just be an added level of prudence in design efforts as the one-half probable maximum design criteria is already in place. Utilities and sanitary sewer currently exist onsite or within proximity to serve the project. Wildcreek is located within 3 miles of the Reno-Tahoe International Airport and the flight path of both runways. All buildings and football stadium lighting would comply with FAA regulations of 200-feet or less. The concern for smaller aircraft clearance of up to 150 feet would also be met. Noise was addressed. The site is located just outside of the airport’s 65 decibel noise contours. No mitigation is required, however, overall noise during development should be taken into consideration. Lighting spillover was also addressed. As with Wooster High School, design considerations and new technology would ensure “dark skies” to meet the airport’s restrictions. Water rights associated with Wildcreek include: 1) 69-acre feet of Truckee River rights from the ore ditch. This permit could be changed with an application to the Nevada State Engineer’s office, 2) 506-acre feet of intermittent water from Wells Creek comes out of Sun Valley. This would not be easily converted to domestic use, 3) The site is subject to an agreement for effluent water between the RSCVA and the City of Sparks. The RSCVA dedicated 448.88-acre feet of Truckee River water rights in return for up to 500-acre feet of treated effluent water for irrigation purposes. In that agreement, there is also an annual payment of $300,000 from the RSCVA to the City of Sparks which expires March 31, 2020. Upon expiration, the 448-acre feet of Truckee River water rights would be conveyed back to the RSCVA. Traffic Works conducted a traffic analysis to look at a number of different potential constraints and scenarios for this project. They based their assumptions on a 400,000 square foot, 2,500-student high school. Based on the Institute of Transportation Engineers, the trip generation rates for that criteria would be 4,200 daily trips. Five intersection improvements were identified as necessary mitigations. Johnson, Perkins & Griffin performed an appraisal for the property the findings of which showed, depending on where the 75-acre portion is located, a range of $1.5 to $1.875 million in value. The water rights associated with it, depending upon how much exactly is included, range between $6,500 and $7,500 an acre foot.

Discussion: Commissioner Vaughn Hartung said the assumption is the cost of the site is $20,000 to $25,000 per acre. He said that is an insult to Washoe County as Ballardini Ranch was just purchased for nearly $4 million for a 40-acre site, and Kiley Ranch commanded $8 million. He suggested that the money that should be brought in for Wildcreek could potentially go into revamping the golf course. Mr. Pete Etchart replied Johnson, Perkins & Griffin, the premier appraisers in this area performed the appraisal. The value of the land, they indicated, is based on it being zoned “public facility”. The question was raised if anyone could bid on the land, or only the school. Legal Counsel Ben Kennedy answered saying that there is a statutory procedure where local governmental agencies can agree to transfer or sell each other land meaning it would not go into a public bidding process. There is another process whereby if they decided they just wanted to divest themselves of ownership, they could open it up to the public. 4. PUBLIC COMMENT Chairman Lucey explained everyone had 3 minutes to speak, asked that the audience refrain from clapping due to time, and conduct themselves in a business manner as this was a business meeting. The following public speakers were in favor of retaining Wildcreek as a golf course and open space: Tammy Holt-Still, Elise Weatherly, Darla Lee, George Lee, Darlene Hesse, Mike Brierley, Jamie Newfelt, John Hesse, Sam Dehne, Wesley Griffin, Kathleen Shupp, Levi Hooper, Kim Tracy, Charles McCubbins, Cecilia Royce. The following public speakers were in favor a new high school on a portion of Wildcreek: Richard Jay, Lynette Dawn representing 422 online petitions signed, Avery Serink (6th-grade student), Teegan Serink (8th-grade student), Julian Serink (4th-grade student), Bianca Alcala (student), Melanie Gomez (student), Andrew Quispe (student), Nojeh Abduijahl (student), Erynn Dardy (student), Crystal Valdivia (student), Janet Roberts (teacher), Hilda Gallardo (teacher), Angelica Oseguerra (with interpreter), Miriam Quijano (with interpreter), Mayte Aguiar (student), Maria Maldonado (student), Lizzette Lozano representing 100+ parents, Flora Lazo, Valerie Becerra, Valerie Wade, Monique Normand, Araceli Martinez representing many working parents, Erika Zacatzi (student), and Irene Olivia (student). John Capurro: Director of the Ore Ditch Company. Said they were there to help and please keep them informed of what changes are intended for the ditch. It is important. Tyler Johnson: Teacher and Air Force Veteran. Encouraged compromise. Have both golf and a school. 5. Item moved to after Item 6 on Agenda by the Chairman. 6. Discussion and possible action to direct staff to draft and bring back for approval the resolutions, agreement and other documents for the Washoe County and the RSCVA. Pete Etchart spoke regarding the structure of the land acquisition proposal. Currently the title to the land is held in the name of “County of Washoe State of Nevada acting through its Reno-Sparks Convention Authority.” RSCVA funds were used to purchase the property and the property is owned by the RSCVA that utilizes the Wildcreek Golf Course. There is 69-acre feet of Truckee River Water Rights associated with Wildcreek being delivered by the ore ditch. There are roughly 507-acre feet of Wells Creek Water Rights received on the property intermittently by an on-site creek, which is really aesthetic-value only. Currently, the RSCVA has a $1.3 million liability associated with the City of Sparks Effluent Agreement. It is a 25-year agreement that was entered into in 1997 that expires in 2022. In exchange for providing effluent water to the site, the City of Sparks is currently holding 448.88-acre feet of Truckee River Water Rights that would be returned to the RSCVA once the agreement was terminated. Land Transfer & Purchase: The RSCVA under this proposed agreement would transfer or quit claim the Wildcreek property to Washoe County at no cost. Washoe County would then sell 75 acres (or whatever is needed for the high school) to the school district at the final appraised value (currently estimated at $20,000/acre for an approximate total of $1.5 million). The remaining approximately 137 acres would

be retained by Washoe County for public purposes. Washoe County would pay to the RSCVA $1.3 million, which would then be given to the City of Sparks, to pay off and terminate the current Effluent Agreement. The RSCVA would receive back the 448.88 acre feet of Truckee River Water Rights associated with the City of Sparks. Water Rights Transfer: The RSCVA would transfer the 518 acre feet (69 acre feet of the ore ditch water rights plus the 448.88 acre feet associated with the City of Sparks Effluent Agreement) to Washoe County at no cost. Washoe County would retain approximately 200 acre feet of Truckee River Water Rights to provide for future public purposes and the RSCVA would transfer the remaining 507 acre feet associated with Wells Creek to Washoe County at no cost due to those only having aesthetic value. Washoe County School District would purchase from Washoe County the remaining 318 acre feet of Truckee River Water Rights. Again, the total is 518, the County would retain 200, and the school district would purchase 318. Estimated expenses for 318 acre feet per the appraisal is $7,000 an acre foot for $2.23 million. Of the 318 acre feet of water rights, approximately 88 acre feet would be used for the proposed new high school and 230 acre feet would be retained for future schools. The 88 acre feet breaks down into 18 acre feet of potable water for the school itself and 70 acre feet for irrigation. Estimated Proceeds: Washoe County is estimated to receive $2.75 million ($1.5 million from the land sale and $2.23 million from the water rights minus the original purchase price by the RSCVA). The RSCVA would be relieved the outstanding debt of $1.3 million through the City of Sparks Effluent Agreement that would be paid in full and they would retain the original proceeds equal to the original purchase price of $979,706.50 and be fully divested from the Wildcreek Golf Course. Lastly, the City of Sparks would receive $1.3 million for the current RSCVA Effluent Agreement to terminate it. The City would then enter into two separate new Effluent Service Agreements – one with the Washoe County School District to provide effluent water for irrigation of the ball fields, the second with Washoe County for public purposes for the golf course and open space. Dave Solaro, Assistant County Manager for Washoe County, said shortly after the Letter of Intent was signed he was given direction by the Board to make sure the golf course land did not become an eye sore in the community. The school district is moving forward with pursuing a school site in the northern portion of the property, so the existing club house, cart barn, and 9-hole executive course can be retained and ultimately sustain itself as an affordable golf experience. Discussion ensued amongst board members, the county manager, and the school board representatives concerning the loss of golf course and the loss of a school if the cost was too high. Location in the north portion of the site was also discussed so retention of the existing facilities and traffic ingress and egress would make less of an impact on local roads. The overall cost for the school whether at Wildcreek or any other location was discussed. Mitigation for the ore ditch and power lines were explored. PUBLIC COMMENT: The following public speakers were in favor of retaining Wildcreek as a golf course and open space: Jeff Bonano, Wesley Griffin, Rich Lawlor, George Lee, Douglas Clem, Dianne Antonitsch, Kim Tracy, Charles McCubbins, Tammy Holt-Still, and Derek Sonderfan (disclosed he was a county employee and this was his personal statement). The following public speakers were in favor a new high school on a portion of Wildcreek: Carly Lott, Alejandra Acaide-Garcia (student), Araceli Salazar (student), Pablo Nava-Duran, Angelica Hafley, Najeh Adjullalil, and Shae’Leah Paige. Mike Mazzaferri: Golf professional that professionally manages Sierra Sage Golf Course now. Mr. Pat Ward: Son who passed away went to Hug. Traffic is an issue, but don’t take away golf. Discussion was had by Commissioner Jeanne Herman that several parents at the Hug High School meeting and what she heard today is people would accept the school being built if the golf course could retain 9 holes on this site. Board Member Vick Wowo, Commissioner Hartung and Chairman Bob

Lucey all emphasized that this was not a political decision, but a business decision. Mr. Wowo said the RSCVA has a fiduciary responsibility to make sure it remains in alignment with its mission statement and financially responsible. Mr. Hartung added this is not about dividing one party versus another. This is divided by the idea that certain pieces of infrastructure have to be in place and mitigations need to be addressed. Compromise means that nobody gets everything they want. MOTION: Board Member Vick Wowo made a motion to transfer the Wildcreek property to Washoe County at no cost with the 448.88 acre feet of Truckee River water rights returned to the RSCVA from the City of Sparks and paying off the Effluent Agreement. Chairman Lucey asked if he would support all the recommendations drafted in the agenda in his motion. Mr. Wowo agreed and so moved. Seconded by Board Member Bill Wood. Discussion: David Watts-Vial, Washoe County District Attorney’s office, suggested there be negotiations as part of the motion, based on, but not limited to the Washoe County School District term sheet as provided today. Ben Kennedy, Legal Counsel for the RSCVA, concurred. AMENDED MOTION: Board Member Vick Wowo made a motion to direct staff and bring back for approval the resolutions, agreements and other documents necessary for: (1) Washoe County and the Reno-Sparks Convention and Visitors Authority (RSCVA) to transfer approximately 75 acres of property currently used by the RSCVA for Wildcreek Golf Course to the Washoe County School District (WCS) for a high school; (2) Payment by the WCSD to Washoe County, RSCVA and the City of Sparks for costs of the original site purchase, the development and operation of effluent water service to Wildcreek, and the new development on the Wildcreek site of a commercially viable public golf course; (3) RSCVA to divest itself of any remaining interests in Wildcreek Golf Course lands; and (4) Conveyances of stream, ditch, river and effluent water rights to serve the future uses of the Wildcreek site and to compensate for past and future costs of property development. Negotiations will be based on, but not limited to, the term sheet provided by the Washoe County School District as currently presented. Seconded by Board Member Bill Wood. Discussion: Ed Lawson requested an addition to the motion that the transfer of the property not occur until a permit is obtained from the City of Sparks by the Washoe County School District. He said that would ensure the property is used for its intended purpose and not lost in interim by transferring the property to someone that has no desire or ability to run a golf course. Member Vick Wowo said his concern with that was the RSCVA has a fiduciary responsibility to the community and is losing $245,000 a year on the golf course. Legal Counsel Ben Kennedy said based on the term sheets, the timing is largely dependent upon the Washoe County School District and how they want to move forward. From the RSCVA legal perspective, the deal structure could be crafted to proceed with the land transfer immediately if the school district was willing to accept it. It could also be conditioned upon permits and outside conditions as well. Chairman Lucey said the way he read the draft, the recommendation is for the RSCVA and the Board of Directors to direct staff to draft and bring back for approval the resolutions, agreements, and other documents necessary. Therefore, Mr. Lawson could draft those changes in those if he was reading that correctly. Ben Kennedy concurred. Vote was taken. Motion passed 8 to 1 by the RSCVA Board of Directions. Mr. Ed Lawson voted nay. Chairman Lucey directed the Board of County Commissioners make a motion and vote: MOTION: Commissioner Marsha Berkbigler made a motion to direct staff and bring back for approval the resolutions, agreements and other documents necessary for: (1) Washoe County and the Reno-Sparks Convention and Visitors Authority (RSCVA) to transfer approximately 75 acres of property currently used by the RSCVA for Wildcreek Golf Course to the Washoe County School District (WCS) for a high school; (2) Payment by the WCSD to Washoe County, RSCVA and the City of Sparks for costs of the original site purchase, the development and operation of effluent water service to Wildcreek, and the new development on the Wildcreek site of a commercially viable public golf course; (3) RSCVA to divest itself of any remaining interests in Wildcreek Golf Course lands; and (4) Conveyances of

stream, ditch, river and effluent water rights to serve the future uses of the Wildcreek site and to compensate for past and future costs of property development. Negotiations will be based on, but not limited to, the term sheet provided by the Washoe County School District as currently presented. Seconded by Commissioner Kitty Jung. Discussion: Commissioner Berkbigler made it clear that the 9-hole golf course should be retained and the school should be situated in such a location so that the clubhouse, the 9-hole course and open space for the citizens be retained. She wanted it on record that the school district should look at the various options and choose the one that moves the school to the northern portion of the site the farthest away from the homes leaving open space. Commissioner Hartung said he felt more due diligence with respect to the value of the land was in order. He also was concerned with respect to how the City of Sparks would proceed with the permitting process. Motion passed 4 to 1 by the Board of County Commissioners. Commissioner Vaughn Hartung voted nay. 7. PUBLIC COMMENT. No additional public comment. 8. ADJOURNMENT. RSCVA portion of the meeting adjourned at 12:43 p.m.

APPOINTMENT OF BOARD MEMBER

Presentation by Legal Counsel

DOWNTOWN BUSINESS IMPROVEMENT

DISTRICT

Presentation by Mr. Par Tolles & Ms. Cindy Carano

RSCVA STAFF UPDATES &

CORPORATE SCORECARD

Presentation by Phil DeLone and RSCVA Staff

RSCVA Monthly Snapshot: October 2017

OVERALL VISITOR GROWTH October'17 October'16 Y/Y% Monthly Goal

Visitor Volume 429,010 404,279 6.1% 401,612

# of Web Sessions - National Overall (VisitRenoTahoe.com) 228,666 - - TBD

Number of web session partner referrals 3,082 - +/- 100% TBD

SF: Web Sessions 47,687 - - TBD

SF: Impressions (Outdoor, Digital, Print) 10,946,548 - +/- 100% TBD

Seattle: Web Sessions 16,149 - - TBD

Seattle: Impressions (Outdoor, Digital, Print) 10,211,099 - +/- 100% TBD

LA Basin: Web Sessions 32,678 - - TBD

LA Basin: Impressions (Outdoor, Digital, Print) 21,472,110 - +/- 100% TBD

MARKET PERFORMANCE/CASH OCCUPIED ROOMS

Washoe County Total

Room Inventory 718,089 730,300 -1.7% 731,261

Cash Room Nights 305,381 289,432 5.5% 285,536

Comp Room Nights 76,228 76,518 -0.4% 78,040

Overall Occupancy 71.3% 67.3% 5.9% 67.8%

Taxable Revenue $29,124,782 $25,496,440 14.2% $26,107,648

A.D.R. $95.37 $88.09 8.3% $91.43

Rev Par $46.13 $39.20 17.7% -

Gaming Win $71,833,083 $69,571,081 3.3% -

Hotel Market Segment

Room Inventory 482,804 482,218 0.1% 483,312

Cash Room Nights 261,623 243,707 7.4% 239,043

Comp Room Nights 75,601 76,092 -0.6% 77,614


Taxable Revenue $26,548,219 $23,135,373 14.8% $23,640,682

A.D.R. $101.48 $94.93 6.9% $98.90

Rev Par $57.15 $48.83 17.0% -

AIRLIFT

Air Passengers 336,433 304,447 10.5% -

TOURISM SALES GOALS October'17 October'16 Y/Y% Monthly Goal

Travel Wholesaler 2,066 1,745 18.4% 2,000

International/Domestic Receptive Operators 1,587 1,717 -7.6% 934

Online Travel Agent 36,958 30,657 20.6% 38,771

Travel Agent 14,836 10,819 37.1% 9,100

Group Tour/Motorcoach 4,379 4,365 0.3% 4,668

Ski and Golf Production 517 393 31.6% 500

TENTATIVE SALES PIPELINE

# of Leads Issued 74 47 57.4% 64

# of Room Nights for Leads Issued 83,538 47,663 75.3% -

# of Outstanding Leads in Sales Pipeline 330 229 44.1% -

# of Room Nights in Sales Pipeline 723,429 526,118 37.5% 776,000

PRODUCED ROOM NIGHTS

Gross Produced Room Nights 14,099 13,640 3.4% 17,391

Net Produced Room Nights 13,800 13,640 1.2% 17,391

Net Produced Room Nights % of Goal 79.4% 78.4% 1.2% 100%

Convention Produced Room Nights 8,314 6,485 28.2% 6,485

Sports Produced Room Nights 5,486 7,155 -23.3% 60

Bowling Produced Room Nights - - +/- 100% 2,000

Equestrian Produced Room Nights - - +/- 100% 500

ACTUAL ROOM NIGHTS (RNs Realized This Year)

Groups/Conventions Actual Room Nights 11,582 7,317 58.3% 7,113

Sports Actual Room Nights 760 0 #DIV/0! 760

Bowling Actual Room Nights 4,445 2,812 58.1% 2,000

Equestrian and Livestock Actual Room Nights 4,119 2,553 61.3% 2,700

Total Actual Room Nights 20,906 12,682 64.8% 12,573

Number of concert events at REC 2 3 -33.3% 3

OPERATING MARGIN October'17 October'16 Y/Y% Monthly Goal

Reno-Sparks Convention Center -$200,257 -$156,001 -28.4% -$212,584

Reno Events Center -$2,680 -$13,076 79.5% $18,613

National Bowling Stadium -$105,589 -$80,780 -30.7% -$85,574

Reno-Sparks Livestock Events Center -$50,003 -$31,613 -58.2% -$9,731

Wildcreek Golf Course -$31,123 -$26,905 15.7% -$42,756

Legend:

Comparison of current actual to the monthly goal

Green >= 95% of target

Yellow 80-95% of target

Red < 80% of target

GM

Go

als

*Note that for goals without targets, color coding is based on the same period the previous year

Tou

rism

Go

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Strategic Plan Priority #3: Facility Efficiency

Strategic Plan Priority #1: Visitor Growth & Awareness

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1/18/2018 8:47 AM

RSCVA Monthly Snapshot: Year-to-Date October 2017

OVERALL VISITOR GROWTH FY 17-18 FY 16-17 YTD Target Y/Y% Annual Goal

Visitor Volume 1,947,076 1,817,919 1,875,820 7.1% 5,025,248

# of Web Sessions - National Overall (VisitRenoTahoe.com) 1,204,365 - TBD - TBD

Number of web session partner referrals 10,804 - TBD +/- 100% TBD

SF: Web Sessions 240,341 - TBD - TBD

SF: Impressions (Outdoor, Digital, Print) 54,451,578 - TBD +/- 100% TBD

Seattle: Web Sessions 83,259 - TBD - TBD

Seattle: Impressions (Outdoor, Digital, Print) 42,856,065 - TBD +/- 100% TBD

LA Basin: Web Sessions 216,506 - TBD - TBD

LA Basin: Impressions (Outdoor, Digital, Print) 90,519,701 - TBD +/- 100% TBD


Washoe County Total

Room Inventory 2,913,390 2,938,908 2,950,320 -0.9% 8,759,376

Cash Room Nights 1,425,541 1,331,871 1,378,262 7.0% 3,626,875

Comp Room Nights 325,516 326,859 333,356 -0.4% 935,500

Overall Occupancy 78.0% 73.3% 75.7% 6.4% 70.0%

Taxable Revenue $156,071,830 $135,893,175 $146,100,087 14.8% $361,344,865

A.D.R. $109.48 $102.03 $106.00 7.3% $99.63

Rev Par $59.05 $50.46 - 17.0% -

Gaming Win $306,988,861 $289,863,635 - 5.9% -


Room Inventory 1,929,367 1,920,575 1,931,646 0.5% 5,751,360

Cash Room Nights 1,191,606 1,111,003 1,152,622 7.3% 3,047,285

Comp Room Nights 323,653 324,811 331,308 -0.4% 930,634


Taxable Revenue $137,702,517 $119,891,206 $129,380,558 14.9% $321,008,588

A.D.R. $115.56 $107.91 $112.25 7.1% $105.34

Rev Par $73.35 $63.15 - 16.2% -

AIRLIFT

Air Passengers 1,475,945 1,336,847 - 10.4% -

TOURISM SALES GOALS FY 17-18 FY 16-17 YTD Target Y/Y% Annual Goal

Traditional Wholesaler 8,610 9,036 3,000 -4.7% 21,109

International/Domestic Receptive Operators 12,962 9,039 2,500 43.4% 23,353

Online Travel Agency 180,558 155,925 45,788 15.8% 437,567

Travel Agent 54,027 41,255 9,333 31.0% 136,983

Group Tour/Motorcoach 20,757 20,641 5,000 0.6% 47,591

Ski and Golf Production 9,906 8,617 3,000 15.0% 12,996


# of Leads Issued 249 184 230 35.3% 744

# of Room Nights for Leads Issued 452,579 252,824 - 79.0% -

# of Outstanding Leads in Sales Pipeline 330 217 - 52.1% -

# of Room Nights in Sales Pipeline 723,429 463,074 776,000 56.2% 776,000


Gross Produced Room Nights 58,754 102,605 64,422 -42.7% 260,000

Net Produced Room Nights 58,455 102,605 64,422 -43.0% 260,000

Net Produced Room Nights % of Goal 90.7% 59.2% 100.0% 53.3% 100%

Convention Produced Room Nights 43,852 87,236 49,745 -49.7% 196,021

Sports Produced Room Nights 14,603 13,714 4,677 6.5% 33,979

Bowling Produced Room Nights - 7,096 8,000 -100.0% 24,000

Equestrian Produced Room Nights - - 2,000 +/- 100% 6,000


Groups/Conventions Actual Room Nights 81,363 41,857 71,925 94.4% 138,566

Sports Actual Room Nights 10,412 13,236 10,412 -21.3% 66,622

Bowling Actual Room Nights 11,394 11,016 7,000 3.4% 37,000

Equestrian and Livestock Actual Room Nights 5,770 9,598 32,000 -39.9% 35,000

Total Actual Room Nights 108,939 75,707 121,337 43.9% 277,188

Number of concert events at REC 7 7 7 0.0% 20

OPERATING MARGIN FY 17-18 FY 16-17 YTD Target Y/Y% Annual Goal

Reno-Sparks Convention Center -$373,734 -$156,001 -$432,925 -139.6% -$1,111,190

Reno Events Center -$81,139 -$13,076 -$19,527 -520.5% -$187,575

National Bowling Stadium -$401,044 -$80,780 -$397,419 -396.5% -$1,149,766

Reno-Sparks Livestock Events Center -$177,286 -$31,613 -$65,839 -460.8% -$715,922

Wildcreek Golf Course $33,313 -$26,905 -$4,158 -223.8% -$4,158

Legend:

Comparison of current actual to the Year to Date Target



Red < 80% of target

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1/18/2018 8:47 AM

RSCVA Monthly Snapshot: November 2017

OVERALL VISITOR GROWTH November'17 November'16 Y/Y% Monthly Goal

Visitor Volume 368,004 353,026 4.2% 364,315

# of Web Sessions - National Overall (VisitRenoTahoe.com) 124,783 - - TBD

Number of web session partner referrals 3,086 - +/- 100% TBD

SF: Web Sessions 24,607 - - TBD

SF: Impressions (Outdoor, Digital, Print) 396,356 - +/- 100% TBD

Seattle: Web Sessions 3,829 - - TBD

Seattle: Impressions (Outdoor, Digital, Print) 493,986 - +/- 100% TBD

LA Basin: Web Sessions 10,625 - - TBD

LA Basin: Impressions (Outdoor, Digital, Print) 509,843 - +/- 100% TBD


Washoe County Total

Room Inventory 696,359 703,727 -1.0% 706,661

Cash Room Nights 260,669 245,978 6.0% 254,916

Comp Room Nights 64,531 72,067 -10.5% 73,502


Taxable Revenue $23,533,776 $20,342,704 15.7% $21,954,421

A.D.R. $90.28 $82.70 9.2% $86.12

Rev Par $39.36 $33.43 17.7% -

Gaming Win $63,262,914 $62,023,023 2.0% -


Room Inventory 467,125 466,801 0.1% 469,320

Cash Room Nights 223,157 207,243 7.7% 215,687

Comp Room Nights 64,147 71,744 -10.6% 73,179


Taxable Revenue $21,190,862 $18,376,163 15.3% $19,905,943

A.D.R. $94.96 $88.67 7.1% $92.29

Rev Par $47.41 $40.32 17.6% -

AIRLIFT

Air Passengers 292,384 270,637 8.0% -

TOURISM SALES GOALS November'17 November'16 Y/Y% Monthly Goal

Travel Wholesaler 1,735 1,302 33.3% 2,000

International/Domestic Receptive Operators 1,214 1,460 -16.8% 933

Online Travel Agent 36,623 31,338 16.9% 38,771

Travel Agent 12,849 10,074 27.5% 9,102

Group Tour/Motorcoach 2,301 8,556 -73.1% 4,666

Ski and Golf Production - 1 -100.0% 500


# of Leads Issued 54 44 22.7% 64

# of Room Nights for Leads Issued 106,129 36,652 189.6% -

# of Outstanding Leads in Sales Pipeline 292 218 33.9% -

# of Room Nights in Sales Pipeline 721,304 493,556 46.1% 776,000


Gross Produced Room Nights 8,132 13,756 -40.9% 17,391

Net Produced Room Nights 3,772 13,756 -72.6% 17,391

Net Produced Room Nights % of Goal 21.7% 79.1% -72.6% 100%

Convention Produced Room Nights 3,312 11,669 -71.6% 11,669

Sports Produced Room Nights 460 2,087 -78.0% 60

Bowling Produced Room Nights - - +/- 100% 2,000

Equestrian Produced Room Nights - - +/- 100% 500


Groups/Conventions Actual Room Nights 14,974 3,821 291.9% 8,578

Sports Actual Room Nights 180 235 -23.4% 150

Bowling Actual Room Nights 938 143 555.9% 2,500

Equestrian and Livestock Actual Room Nights 490 155 216.1% 500

Total Actual Room Nights 16,582 4,354 280.8% 11,728

Number of concert events at REC 8 1 700.0% 2

OPERATING MARGIN November'17 November'16 Y/Y% Monthly Goal

Reno-Sparks Convention Center -$29,399 -$110,176 73.3% -$190,370

Reno Events Center -$93,526 -$36,576 -155.7% -$47,474

National Bowling Stadium -$143,424 -$105,227 -36.3% -$125,784

Reno-Sparks Livestock Events Center -$23,661 -$167,789 85.9% -$162,746

Wildcreek Golf Course -$56,752 -$47,102 20.5% -$70,287

Legend:

Comparison of current actual to the monthly goal



Red < 80% of target

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Strategic Plan Priority #3: Facility Efficiency

Strategic Plan Priority #1: Visitor Growth & Awareness

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Strategic Plan Priority #2: Direct Room Night Growth

1/18/2018 1:00 PM

RSCVA Monthly Snapshot: Year-to-Date November 2017

OVERALL VISITOR GROWTH FY 17-18 FY 16-17 YTD Target Y/Y% Annual Goal

Visitor Volume 2,315,080 2,170,945 2,240,135 6.6% 5,025,248

# of Web Sessions - National Overall (VisitRenoTahoe.com) 1,329,148 - TBD - TBD

Number of web session partner referrals 13,890 - TBD +/- 100% TBD

SF: Web Sessions 264,948 - TBD - TBD

SF: Impressions (Outdoor, Digital, Print) 54,847,934 - TBD +/- 100% TBD

Seattle: Web Sessions 87,088 - TBD - TBD

Seattle: Impressions (Outdoor, Digital, Print) 43,350,051 - TBD +/- 100% TBD

LA Basin: Web Sessions 227,131 - TBD - TBD

LA Basin: Impressions (Outdoor, Digital, Print) 91,029,544 - TBD +/- 100% TBD


Washoe County Total

Room Inventory 3,609,749 3,642,635 3,656,981 -0.9% 8,759,376

Cash Room Nights 1,686,210 1,577,849 1,633,178 6.9% 3,626,875

Comp Room Nights 390,047 398,926 406,858 -2.2% 935,500


Taxable Revenue $179,605,606 $156,235,879 $168,054,508 15.0% $361,344,865

A.D.R. $106.51 $99.02 $102.90 7.6% $99.63

Rev Par $55.25 $47.17 - 17.1% -

Gaming Win $370,251,775 $351,886,658 - 5.2% -


Room Inventory 2,396,492 2,387,376 2,400,966 0.4% 5,751,360

Cash Room Nights 1,414,763 1,318,246 1,368,309 7.3% 3,047,285

Comp Room Nights 387,800 396,555 404,487 -2.2% 930,634


Taxable Revenue $158,893,379 $138,267,369 $149,286,501 14.9% $321,008,588

A.D.R. $112.31 $104.89 $109.10 7.1% $105.34

Rev Par $68.30 $58.68 - 16.4% -

AIRLIFT

Air Passengers 1,768,329 1,607,484 - 10.0% -

TOURISM SALES GOALS FY 17-18 FY 16-17 YTD Target Y/Y% Annual Goal

Traditional Wholesaler 10,345 10,338 3,000 0.1% 21,109

International/Domestic Receptive Operators 14,176 10,499 2,500 35.0% 23,353

Online Travel Agency 217,181 187,263 45,788 16.0% 437,567

Travel Agent 66,876 51,329 9,333 30.3% 136,983

Group Tour/Motorcoach 23,058 29,197 5,000 -21.0% 47,591

Ski and Golf Production 9,906 8,618 3,000 14.9% 12,996


# of Leads Issued 303 228 294 32.9% 744

# of Room Nights for Leads Issued 558,708 289,476 - 93.0% -

# of Outstanding Leads in Sales Pipeline 292 217 - 34.6% -

# of Room Nights in Sales Pipeline 721,304 463,074 776,000 55.8% 776,000


Gross Produced Room Nights 66,886 116,361 81,813 -42.5% 260,000

Net Produced Room Nights 62,227 116,361 81,813 -46.5% 260,000

Net Produced Room Nights % of Goal 76.1% 54.6% 100.0% 39.2% 100%

Convention Produced Room Nights 47,164 98,905 64,576 -52.3% 196,021

Sports Produced Room Nights 15,063 15,801 4,737 -4.7% 33,979

Bowling Produced Room Nights - 7,096 10,000 -100.0% 24,000

Equestrian Produced Room Nights - - 2,500 +/- 100% 6,000


Groups/Conventions Actual Room Nights 96,337 45,678 80,503 110.9% 138,566

Sports Actual Room Nights 10,592 13,471 10,562 -21.4% 66,622

Bowling Actual Room Nights 12,332 11,967 9,500 3.1% 37,000

Equestrian and Livestock Actual Room Nights 6,260 9,891 33,000 -36.7% 35,000

Total Actual Room Nights 125,521 81,007 133,565 55.0% 277,188

Number of concert events at REC 15 8 9 87.5% 20

OPERATING MARGIN FY 17-18 FY 16-17 YTD Target Y/Y% Annual Goal

Reno-Sparks Convention Center -$403,133 -$110,176 -$623,295 -265.9% -$1,111,190

Reno Events Center -$174,666 -$36,576 -$67,001 -377.5% -$187,575

National Bowling Stadium -$544,468 -$105,227 -$523,203 -417.4% -$1,149,766

Reno-Sparks Livestock Events Center -$200,947 -$167,789 -$228,585 -19.8% -$715,922

Wildcreek Golf Course -$23,439 -$47,102 -$74,445 -50.2% -$74,445

Legend:

Comparison of current actual to the Year to Date Target



Red < 80% of target

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Strategic Priority #1: Visitor Growth & Awareness

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1/18/2018 1:00 PM

BID AWARD ON

RFP 2018-02 FOR

FEASIBILITY STUDY ON EXPANSION OF RSCC

Presentation by Staff

To: RSCVA Board of Directors From: Robert Chisel, Director of Finance CC: Phil DeLone, President/CEO Bob Lucey, Board Chair Date: January 25, 2018 Subject: Board review and approval of bid award and contract for RFP 2018-

02 to Johnson Consulting for a feasibility study on the expansion of the Reno-Sparks Convention Center

Executive Summary Staff issued Request for Proposal (RFP) 2018-02 on November 17, 2017, as approved by the Board on November 15, 2017. RFP 2018-02 is for a Feasibility Study on the possibility of expansion of the Reno-Sparks Convention Center (RSCC). The Feasibility Study objectives are to include: market, characteristics, cost, and funding. The Authority received six proposal and all were given full consideration. Staff recommends awarding a contract to Johnson Consulting.

Background Staff presented to the Board, on November 15, 2017, an item requesting approval to issue an RFP to contract with an independent consultant to conduct a Feasibility Study on the possibility of expansion of the RSCC. In the approximate 17 years since the last expansion of the RSCC the region and the market environment for convention centers has changed dramatically. Many of the current conventions and trade shows, as their success, exhibitor base and participation grows, may find that the current size of the RSCC is not adequate. In addition, many potential conventions and trade shows do not find the current size of the RSCC large enough to meet their needs, thereby the RSCC is not considered in the booking process. The Feasibility Study objectives are to include: market, characteristics, cost, and funding.

• Market – Develop a Market Demand Analysis to independently determine the demand, market, comparable and competitive analysis for an expanded RSCC versus the current configuration, to include: event characteristics; number of

events by type; utilization days; space used, attendance; attendees; room nights; growth characteristics; and rental and service rates.

• Characteristics – Based upon the Market Demand Analysis, if expanded, develop

the Characteristics of an expanded RSCC to include; the physical size, components, configuration, functionality, amenities, location, parking, and related issues of an expanded RSCC, to include: preliminary drawings, parking requirements, and ancillary requirements.

• Cost – Based upon the Market Demand and Characteristics, determine the

estimated Expansion Cost of an expansion of the RSCC and the potential revenue generated by preparing a Financial Operating Analysis. Specifically, a model incorporating comparable facility data and the anticipated levels of event utilization and attendance derived from the Market Demand Analysis in order to develop estimates with regard to facility operating revenues and expenses.

• Funding – Based upon the Expansion Cost estimate and the Financial Operating

Analysis estimate the economic impact and the potential options for funding an expansion.

The Authority issued the RFP on November 17, 2017, advertised in the Reno Gazette-Journal and on the Authority’s website. The Authority received six proposal and all were given full consideration. The Authority established an evaluation committee that independently scored the proposals based upon impartial criteria developed prior to receipt of proposals. Based upon the evaluation, staff recommends awarding a contract to Johnson Consulting. The proposal firms and the costs were as follows:

Crossroads Consulting Services

CSL International

Hunden Strategic Partners

HVS

JLL Hotels and

Hospitality Group

Johnson Consulting

$98,100 $131,283 $94,000 $139,000 $195,000 $88,000 The Authority received excellent proposals and selected Johnson Consulting, based upon the client history, proposed market demand analysis and characteristics analysis, as well as the approach for expansion cost and financial analysis. The Feasibility Study will be presented to the Board upon completion.

Fiscal Impact The cost of the Feasibility Study is $88,000 and funding for the study will require an augmentation to the budget, which will be brought to the Board as part of the fiscal year 2017/18 budget adjustments.

Recommendation Staff recommends award of the bid for Feasibility Study for the possible expansion of the Reno-Sparks Convention Center RFP 2018-02 and approval of the agreement with Johnson Consulting.

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Consulting Agreement THIS AGREEMENT is made effective on the ____ of ____, 2018 (the “Effective Date”) by and between:

Reno-Sparks Convention & Visitors Authority (RSCVA) (the “Client”) - and -

C.H. Johnson Consulting, Inc. an Illinois Corporation d/b/a Johnson Consulting

(the “Consultant”) WHEREAS, the Consultant proposes to provide the Client with certain consulting services which generally consist of services for the preparation of a feasibility study on the expansion of the Reno-Sparks Convention Center in Reno, Nevada; WHEREAS the Consultant possesses, and has access to, the certain training, expertise, and competence to perform such services; and WHEREAS the Client desires to have the Consultant perform consulting services for the Client and the Consultant desires to perform such services for the Client. NOW THEREFORE in consideration of the mutual covenants and undertakings contained herein, and other good and valuable consideration (the receipt and sufficiency of value is hereby acknowledged) and subject to and on the terms and conditions herein set forth, the parties hereto agree as set forth below. ARTICLE 1: INTERPRETATION

1.1 Definitions. Unless the context otherwise requires, the following terms and expressions shall have the meanings set forth below whenever used in this Agreement: “Additional Services” means those services over and above the services required to be performed by the Consultant under the terms of this Agreement and which have been approved in advance by the Client in writing. “Commencement Date” means the date on which the Consultant begins providing the Consulting Services, pursuant to the terms and conditions of this Agreement. “Consultant’s Representative” means the Consultant’s representative named in Exhibit “A”, responsible to oversee, supervise, and assume primary responsibility for providing the Consulting Services hereunder;

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“Consulting Services” means those services, duties, functions, tasks, and deliverables to be provided by the Consultant as described in the Consultant’s Response to Request for Proposals dated December 22, 2017 for the preparation of a feasibility study on the expansion of the Reno-Sparks Convention Center, attached hereto as Exhibit “A” and incorporated herein; “The Client Representative” means the individual named in Exhibit “A”, responsible to oversee and supervise the provision of the Consulting Services; “Project” means the purpose for which the Consulting Services are undertaken, as described in Exhibit “A”; and “Completion Date” means the date on which the Consulting Services and all tasks and deliverables have been provided to the Client in accordance with the terms and conditions of this Agreement. ARTICLE 2: CONSULTING SERVICES 2.1 Services. The Client hereby engages the Consultant as an independent contractor to provide the Consulting Services. The terms and conditions of this Agreement shall apply to all such services provided during the Project. The Consultant’s services and compensation under this Agreement have been agreed to in anticipation of the orderly and continuous progress of the Project. 2.2 Standards of Performance. (a) The Consultant acknowledges, warrants and represents that it and all employees, and approved subcontractors, and agents it assigns to perform the Consulting Services hereunder, possess the necessary qualifications, knowledge, skills, expertise, and experience and the Consultant agrees to perform the Consulting Services to the standards of a specialist in the area of the Consulting Services to be provided to the Client under this Agreement. The Consultant acknowledges, warrants, and represents that if the Consultant, or its employees, approved subcontractors or agents, has (or have) a professional designation (i.e. lawyer, architect, engineer) then such person or persons shall be in good standing with the professional association or body governing such profession including the payment of all required dues, insurance levies, etc. and the Consultant. (b) The Consultant shall, at all times during the Term, act in the best interest of the Client and shall perform the Consulting Services in a competent, good, workmanlike, and professional manner using due care and diligence. (c) In performing the Consulting Services, the Consultant shall comply with all applicable laws, orders, regulations, ordinances, standards, codes, and other rules, licenses and permits of all lawful authorities and applicable regulatory bodies.

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(d) The Consultant shall, at no cost to the Client, provide all services and take any and all action as may be necessary to remedy any defects or deficiencies in the Consulting Services which arise from the negligent acts or omissions of the Consultant or its Key Personnel, or by any failure to perform the Consulting Services in accordance with the provisions of this Agreement. 2.3 Project Timeline. The Consultant shall provide all labor and work required for the performance of the Consulting Services and shall begin providing the Consulting Services upon the Client’s Representative authorization to proceed, diligently perform and deliver the Consulting Services to the Client in accordance with the general schedule of tasks and deliverables to be provided during the Project as set forth in Exhibit “B”, Project schedule. 2.4 Hours. The Consultant shall be free to determine the hours of the day during which it will perform the Consulting Services, provided, however, the Consultant agrees to the extent possible to endeavor to make itself and its Key Personnel available to the Client during the Client’s normal business hours Monday to Friday. 2.5 Cooperation. The Consultant and its personnel shall cooperate with any other contractors or consultants retained by the Client to undertake related work or programs for the Project. 2.6 Revisions to the Scope of Services. Any changes to the scope of the Consulting Services to be performed by the Consultant shall be made by written amendment of this Agreement signed by both parties. ARTICLE 3: PERSONNEL, REPRESENTATIVES AND REPORTING 3.1 Personnel. (a) The Consultant may assign to the provision of the Consulting Services such personnel as it deems necessary to complete the Consulting Services, the Client, may, from time to time, review the qualifications, skill, competence and number of personnel assigned to the provision of the Consulting Services by the Consultant, the Client and Consultant acknowledge and agree that there are key individuals designated by the parties as key personnel (the “Key Personnel”), who are important for the efficient and effective performance of the Consulting Services. As of the date of this Agreement the Key Personnel, if any, are identified in Exhibit “A”. (b) Prior to replacing any of the Key Personnel described above, the Consultant will consult with the Client. (c) If, in the opinion of the Client, the Consultant has assigned personnel to provide the Consulting Services who are unqualified, incompetent or otherwise unsuitable, the Consultant shall replace such personnel with personnel with the qualifications, skills and competence suitable to the Client.

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3.2 Representatives. Each of the Consultant’s Representative and the Client’s Representative shall have the authority to transmit information and instructions to one another and to act on behalf of and bind the Consultant and the Client, respectively. 3.3 Independent Contractor. It is specifically agreed and understood that the Consultant will at all times be an independent contractor, and not an employee, agent, or servant of the Client in connection with the performance of the Consulting Services as set forth in this Agreement. Consultant will (a) not enter into any contract, agreement or other commitment, or incur any obligation or liability, in the name or otherwise on behalf of the Client; (b) not be entitled to participate in any plans, arrangements or distributions by the Client or its affiliates or subsidiary companies pertaining to or in connections with any pension, stock, bonus, insurance, profit sharing or similar benefits for the Client’s regular employees; and (c) retain full control over the manner in which it performs the Services. This Agreement shall not be construed to create a joint venture, partnership, or similar association between the parties or as imposing upon either party hereto any partnership or similar duty or obligation or liability to the other party hereto or to any third party. 3.4 Agency. It is specifically agreed and understood that the Consultant is not an agent of the Client and nothing herein shall be construed as creating an agency relationship or similar association between the parties or as imposing upon either party to it any agency or similar duty or obligation or liability to the other party or to any third party. 3.5 Accounting and Audit of Fees The Consultant shall maintain books of account of the Consulting Services rendered and the Reimbursable Expenses (as defined in Section 4.3), if any, in accordance with generally accepted accounting principles and practices and in a manner compatible with the Consultant’s established system of accounts. The Consultant shall make available to the Client such books and records for audit purposes upon the request of the Client at reasonable times during the Term and for a period of two years thereafter. ARTICLE 4: FEES & EXPENSES 4.1 Fees – General. The fees payable to the Consultant and for the Consultant’s personnel for the Consulting Services to be provided for the Term are set out in Exhibit “A”. 4.2 Fees and Terms of Payment. (a) The Consultant’s compensation for the Consulting Services shall be the fees and any Reimbursable Expenses as described in Exhibit “A”. Such fees and the Reimbursable Expenses shall be the sole remuneration for the Consulting Services, and the Consultant shall not receive any other benefits or remuneration from the Client and is not a member of any deferred compensation plan, pension plan, or bonus plans of the Client.

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(b) Fees for the Project shall be billed to the Client on a monthly basis, based on completion of each task. An invoice for the first portion of work completed shall be submitted no earlier than thirty (30) days after the applicable Commencement Date of the Project, and payable net 30 days. Notwithstanding anything to the contrary in this Agreement, the Client’s obligation to pay for fees is expressly contingent upon the Client’s satisfaction with the completion, delivery, and execution of all tasks and deliverables identified in Exhibit “A”. (c) Reimbursable Expenses, if any, shall be billed to the Client on a monthly basis as incurred. 4.3 Reimbursable Expenses. (a) In addition to the fees set forth in Exhibit “A”, the Client shall reimburse the Consultant for Reimbursable Expenses. As used in this Agreement, “Reimbursable Expenses” shall mean those expenses, without any increase or mark-up, which the Consultant reasonably, necessarily, and actually incurs in the course of providing the Consulting Services and which the Client has first approved for reimbursement prior to such expenses being incurred. (b) Notwithstanding the foregoing, to the extent that there are any expenditures or costs later anticipated, the Consultant shall not be authorized to incur such expenditures or costs, nor shall the Client be obligated to reimburse the Consultant for the same, unless such expenditures or costs were first presented to and thereafter approved in writing by the Client. Total Reimbursable Expenses during the duration of the Project shall not exceed $8,000.00 (eight thousand dollars). 4.4 Additional Services. The Client shall pay the Consultant for Additional Services provided under this Agreement in accordance with the schedule of rates set forth in Exhibit “A”, which rates will be escalated by 5% (five percent) on January 1, 2019 The Consultant shall not provide any Additional Services unless approved by the Client in writing and in advance of any such Additional Services being provided. 4.5 Invoices for Fees, Reimbursable Expenses, and Additional Services. The Consultant shall prepare all invoices in accordance with the Consultant’s standard invoicing practices modified as necessary to conform with the terms and conditions of this Agreement. The Consultant shall provide to the Client copies of pertinent records to the extent necessary to verify the amounts invoiced. 4.6 Approval of Invoices. (a) The Client shall verify the invoices and approve them for payment. Payment shall be made by the Client to the Consultant within thirty (30) days of receipt of the invoice of the amount approved by the Client, provided that the Client may withhold payment to such an extent as may be necessary to protect the Client from loss on account of:

(i) the Consultant not making satisfactory progress, (ii) defects or deficiencies in the Consulting Services provided by the Consultant not corrected,

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(iii) an amount reasonably required by the Client to protect it against claims for unpaid bills and accounts related to the provision of the Consulting Services, including solicitor and client costs incurred by the Client in dealing with such claims, or

(iv) the fees and reimbursable expenses relating to work done by the Consultant which is not within the scope of the Consulting Services.

(b) Should the Client not approve the full amount claimed in any invoice, it will provide the Consultant with a statement indicating the amount withheld and the reason for withholding payment. The amount withheld will be payable to the Consultant on correction of the default by the Consultant, the Consultant providing the Client with security satisfactory to the Client or an agreement being reached between the Client and the Consultant on the amount payable to the Consultant of the amounts withheld pursuant to this provision, the dispute will be resolved in accordance with the provisions of Article 12.10. 4.7 Disputed Invoices; Non-Waiver. In the event of a disputed or contested invoice, only that portion so contested may be withheld from payment, and the undisputed portion shall be paid. Neither payment by the Client of any amount due to the Consultant under this Agreement, nor acceptance by the Client of a portion of the Consulting Services, shall be deemed to be an acceptance by the Client of the Consulting Services or a waiver of any of the rights by the Client may have against the Consultant under this Agreement. ARTICLE 5: TERM; TERMINATION; WORK PRODUCT OWNERSHIP

5.1 Term. This Agreement shall become effective when signed by both the Client and the Consultant, and shall continue in full force and effect for so long thereafter as any Consulting Services remain uncompleted. Notwithstanding the foregoing, the Consultant anticipates to complete the Consulting Services and provide all deliverables in final form to the Client not later than June 1st. 2018 unless mutually agreed to. 5.2 Termination for Cause by the Client (a) The Client shall have the right to terminate this Agreement immediately upon written notice to the Consultant and without further liability hereunder if at any time during the Term the Consultant shall: (i) File for bankruptcy protection, whether voluntarily or involuntarily, or makes an assignment for

the benefit of creditors, or can no longer pay its debts as they become due; (ii) Commit an act of fraud, dishonesty, or serious misconduct; (iii) Fail to abide by or perform any of the terms and conditions of this Agreement or any modification

hereto, and fail to correct the default or provide an acceptable schedule for the correction of the default within five (5) working days of being given notice by the Client to do so;

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(iv) Default or neglect to carry out any portion of the Consulting Services in accordance with this Agreement or any modification hereto, and fail to correct the default or provide an acceptable schedule for the correction of the default within five (5) working days of being given notice by the Client to do so; or

(v) Fail to make payment when due to subcontractors or suppliers. 5.3 Termination for Cause by Consultant The Consultant shall have the right to terminate this Agreement immediately upon written notice to the Client and without further liability hereunder if at any time during the Term, the Client shall: (a) Commit an act of bankruptcy; (b) Be guilty of fraud or dishonest or serious misconduct; or (c) Breach or fail to observe or perform any of its material obligation or the conditions of this Agreement through no fault of the Consultant. However, in the case of the Client’s failure to make payment to Consultant of an undisputed invoice, this Agreement shall not terminate as a result of such failure unless the Consultant provides to the Client written notice of termination for non-payment and the Client fails to pay the undisputed invoice in full within thirty (30) days. 5.4 Termination for Convenience by the Client. The Client may, for its own convenience, terminate the Consultant’s right to proceed with any portion or all of the Consulting Services by delivering written notice to the Consultant Representative at least fifteen (15) days in advance of the desired termination date. Such termination shall be without prejudice to any claims that the Client may have against the Consultant, and shall not affect the obligations and duties of the Consultant with respect to any portions of the Consulting Services not terminated.

5.5 Effect of Termination. (a) Upon termination under Articles 5.2, 5.3, or 5.4, the Consultant shall be paid a pro rata portion of the lump sum fee for the applicable phase of the Project during which any Consulting Services were actually provided but in no event, shall the Consultant be entitled to loss of anticipated profits or consequential damages. (b) Apart from the payments specified in this Article 5.5, the Consultant shall not be entitled to any further payment or compensation of any nature or kind arising from, or relating to, the early termination of this Agreement. 5.6 Ownership of Work Product (a) All Consulting Services performed hereunder shall constitute “work made for hire” by the Client, and the Client shall own all right, title, and interest in and to all reports, documents, techniques, know-how, algorithms, software, specifications, plans, notes, drawings, designs, pictures, inventions, data, information, and other items authored, produced, created, collected, developed, discovered, or made by the Consultant in connection with the Consulting Services, together with an and all patent, copyright, trade secret, trademark, and other intellectual property rights in any such materials (collectively the "Work Product"), whether or not copyrightable or patentable, or otherwise capable of protection by any other intellectual property right, developed, created, or invented by the

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Consultant or by any employee of Consultant or agent or subcontractor to the Consultant, and resulting from the Consulting Services, shall be the sole and exclusive property of the Client to use for any purpose by the Client without any additional compensation to the Consultant and the Client shall own all copyrights, trade secrets, patents or other intellectual property rights, and all extensions and renewals thereof throughout the world in all such Work Product (collectively "Intellectual Property Rights"). The Consultant hereby grants, conveys, and assigns to the Client, without separate compensation, all Intellectual Property Rights in all the Work Product that the Consultant has or may hereafter acquire. (b) The Consultant further agrees to give the Client such information and execute all such additional instruments and documentation as may be reasonably required to vest and/or evidence the assignment of all such Intellectual Property Rights in the Work Product to the Client. (c) Each of the Client and Consultant own (or its third-party licensors own) any preexisting materials that each provides or utilizes in connection with the Consulting Services and the performance of the parties’ respective obligations under this Agreement. To the extent that any preexisting materials of Consultant are contained in the Work Product, Consultant grants to the Client:

(i) an irrevocable, nonexclusive, worldwide, paid-up license to use, execute, reproduce, display, perform, distribute (internally and externally) copies of, and prepare derivative works based upon such preexisting materials and derivative works thereof, and

(ii) the right to authorize others to do any of the former.

ARTICLE 6: CONFIDENTIALITY 6.1 Confidentiality. During the course of providing the Consulting Services hereunder to the Client it is understood that the Consultant may have access to information confidential and proprietary to the business of the Client and unless otherwise agreed in writing by the Client, the Consultant shall use and disclose such Confidential Information only as expressly set out in this Agreement, and only for the provision of the Consulting Services and any deliverable items contemplated by this Agreement. 6.2 Disclosure to Subcontractors and Agents. All Confidential Information shall be held in confidence and shall not be disclosed to any person except the Consultant's employees, subcontractors, and agents who require such Confidential information in order for the Consultant to fulfill its obligations under this Agreement, provided that Consultant's subcontractors and agents have been informed of the confidential nature of the Confidential Information and execute a form of non-disclosure agreement with Consultant prior to any disclosure of Confidential information to them in a form that contains terms and conditions substantially similar to those contained in this Agreement. The provisions set forth in this Article shall remain in effect for three (3) years from the disclosure of each item of Confidential Information, notwithstanding the earlier Completion Date, termination, or expiration of this Agreement. 6.3 Exception to Confidentiality.

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Notwithstanding the above, the Consultant shall not be liable for disclosure of any Confidential Information if: (a) It is now or hereafter becomes available to the public other than by way of disclosure by the Consultant; (b) It was known by the Consultant prior to disclosure by the Client; (c) It was developed or created independently by the Consultant; (d) It becomes available from other sources through no fault of the Consultant; (e) It was disclosed with and in accordance with the terms of prior written approval of the Client; or (f) The disclosure is required by law. 6.4 No Rights Granted. It is expressly understood by the parties that, except for the right to use Confidential Information for the purposes contemplated herein, the Client does not grant to the Consultant any other rights whatsoever in such information. In no case shall the Consultant acquire any ownership rights and/or proprietary interest in the Confidential Information or other information of the Client. 6.5 Obligation on Completion Date, Termination, or Expiration. Upon the Completion Date, or the termination or expiration of this Agreement, or at any other time, all Confidential Information in the possession of the Consultant shall, if requested in writing by the Client, be either returned to the Client or destroyed if so directed. In the event of a breach or threatened breach by Consultant of the provisions of this Article, the Client shall be entitled to an injunction restraining the Consultant from disclosing, in whole or in part, such Confidential Information. ARTICLE 7: REPRESENTATION AND WARRANTIES 7.1 Representations and Warranties. The Consultant hereby covenants and represents and warrants to the Client, as follows: (a) The performance of the Consulting Services shall not create any conflict of interest, either ethically, professionally, or otherwise, in relation to any services provided by the Consultant to any other party prior to, during, or subsequent to this Agreement; (b) The Consultant represents and warrants to the Client that the Consultant is a corporation duly incorporated and organized, validly subsisting and in good standing under the laws of its jurisdiction of incorporation and has all requisite power and authority to execute, deliver and perform its obligations under this Agreement;

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(c) The Consultant represents and warrants to the Client that it has taken all necessary corporate action and received all required approvals and that this Agreement therefore constitutes a legal, valid and binding obligation of the Consultant enforceable in accordance with its terms; and (d) That Consultant is the sole author of any Work Product developed for the Client hereunder; that the Work Product is original and has not been previously published in whole or in part; that the Work Product is not in the public domain in any country; that the Work Product does not infringe any intellectual Property Right of a third party; that the Work Product does not contain any material that is libelous or defamatory, or which violates or invades any right of privacy or publicity; and that the Work Product contains no material that is harmful so as to subject the Client to liability to any third party or otherwise contrary to law. These representations and warranties shall survive the Completion Date, and the termination or expiration of this Agreement. ARTICLE 8: INSURANCE 8.1 Insurance. (a) The Consultant shall, at its sole cost, purchase and maintain in full force during the Term of this Agreement the following insurance coverage, with limits of liability not less than those set forth below. Additional coverage may be required based upon services to be rendered.:

(i) Comprehensive general liability insurance in respect to the Consulting Services and operations of the Consultant, including products/completed operations, contractual liability, bodily injury and property damage, and independent contractor’s coverage with policy limits of not less than one million ($1,000,000.00) per occurrence, with the Client named as an additional insured with respect to the performance of the Consulting Services. Such policy shall include blanket contractual coverage and a cross liability clause, and shall provide for a minimum of thirty (30) days prior written notice to the Client upon any cancellation or material change in coverage; (ii) All risk insurance on any personal property, tools, or equipment to be used by Consultant in performing or providing the Consulting Services, to full replacement value; (iii) To the extent available and applicable to the Consultant, Workers' Compensation insurance or similar insurance in accordance with the statutory requirements of the State of Illinois and/or the State of Alaska, whichever is more stringent, for all its employees engaged in performing the Consulting Services. Where Workers' Compensation insurance coverage or similar insurance is not available to the Consultant, it shall provide the Client with a letter outlining the reasons for lack of coverage and provide the Client with proof of employer's liability insurance; and

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(iv) Standard automobile liability insurance in the minimum amount of one million dollars ($1,000,000.00) per occurrence in respect of bodily injury, death, and property damage (but only if the Consultant uses one or more vehicles in performing the Consulting Services). The Consultant shall provide the Client with confirmation of coverage and, if required, a certified true copy of the policies certified by the authorized representative of the insurer together with copies of any amending endorsements on the Commencement Date or as soon thereafter as is practical, and from time to time during the Term as and when requested by the Client. 8.2 Additional Insurance. During the Term, the Client's Representative may, by written notice, require the Consultant to obtain additional insurance or to alter or amend the insurance policies required under this Article. The Consultant shall provide the Client, at its request, with proof of such additional insurance or amended policies. The Client will pay the Consultant the cost of any additional insurance the Client's Representative may require the Consultant to obtain pursuant to this Article to the extent that the Consultant incurs additional cost and expense for providing the additional insurance required by this Article. 8.3 Deductibles and General. The Consultant shall, at its sole cost, be responsible for the full amount of all deductibles of all insurance policies required under this Article. All insurance policies required herein shall provide that the insurance shall not be cancelled or changed in any way without the insurer giving at least ten (10) calendar days written notice to the Client. All insurance policies shall be purchased from insurers registered in and licensed to underwrite insurance in all of the jurisdictions in which the Consulting Services are being performed. Such policies shall contain a waiver of any right of subrogation or recourse by the Consultant's insurer against the Client or its employees, agents, affiliates or other consultants. Where the Consultant fails to comply with the requirements of this Article, the Client may take any action reasonably necessary to effect and maintain the required insurance coverage on the Consultant's behalf and the Client may deduct the cost thereof, plus the amount of any damages incurred by Client, from any payments that may become due the Consultant. ARTICLE 9: DELEGATION AND SUBCONTRACTING; APPROVED SUBCONTRACTORS 9.1 Delegation and Subcontracting. The Consulting Services shall be performed in accordance with the Contract Documents and in a complete and professional manner with the standard degree of skill and care exercised by reputable personnel and/or subcontractors using the Consultant’s standard skill, attention, and diligence. The Consultant shall be solely responsible for all portions of the Consulting Services, and shall be responsible to the Client for the acts and omissions of the Consultant’s employees, its subcontractors and their agents and employees, and other persons performing the Consulting Services on behalf of the Consultant, if any. The Contractor shall not delegate any of its obligations under this Agreement or subcontract any portion or all of the Consulting Services other than as described in Exhibit “A”, without the prior written consent of the Client, which consent shall not be unreasonably withheld.

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ARTICLE 10: INDEMNITY

10.1 Indemnity. The Consultant, to the fullest extent permitted by law, shall indemnify, defend, and hold harmless the Client, Client’s officers, directors, and employees from and against any actions, claims, damages, liens, demands, liabilities, costs, and expenses of every nature and kind whatsoever (including attorneys’ fees and all court or arbitration or other dispute resolution costs) which may be brought against or suffered by the Client or which the Client may incur, sustain, or pay arising out of or in connection with any negligent act or omission, default, breach of warranty, or misrepresentation of the Consultant, its employees, agents, or subcontractors in any way incidental to the Consulting Services or this Agreement. 10.2 Limitation. Notwithstanding the foregoing, and except for damages to the Client resulting from Consultant's breach of its obligations under this Agreement, or arising from claims against the Client by third parties claiming that the Work Product infringes such third parties' intellectual property rights, the Consultant's liability to the Client shall be limited to the amount of fees to which it is entitled for the Consulting Services under this Agreement or the amount of insurance available to the Consultant to satisfy such liability claim(s), whichever is greater. 10.3 Survival. This indemnity shall survive the Completion Date, or the expiration or termination of this Agreement.

ARTICLE 11: NOTICES 11.1 Notices. Any notices or other communications required under this Agreement shall be in writing and shall be deemed to have been duly given if delivered personally, mailed by certified mail (return receipt requested), or sent by overnight delivery service, electronic mail, or facsimile transmission (with electronic confirmation of successful transmission) to the parties at the following addresses: (a) If to the Client: Phil DeLone, President and CEO Reno-Sparks Convention and Visitors Authority 4001 S. Virginia Street, Suite G Reno, NV 89502 O: 775-827-7618 E: [email protected] (b) If to the Consultant: Charles H. Johnson IV 6 East Monroe Street – Suite 500 Chicago, IL 60603

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O: 312.447.2001 C: 847.778.5693 E: [email protected] Or at such other place or places or to such other person or persons as shall be designated in writing by a party to this Agreement in the manner herein provided. ARTICLE 12: MISCELLANEOUS 12.1 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to an original, but all of which together shall constitute one and the same instrument. 12.2 Further Assurances. The parties to this Agreement shall from time to time execute such further documents and instruments and do all acts and things as the other party may reasonably require to carry out or better evidence or perfect the purpose of this Agreement. 12.3 Severability. If any one or more of the terms, provisions, covenants or restrictions of this Agreement shall be determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the terms, provisions, covenants and restrictions shall remain in full force and effect, and the invalid, void or unenforceable provisions shall be deemed severable. 12.4 Waiver. The failure by either party to insist upon the performance of any one or more terms, covenants, or conditions of this Agreement shall not constitute, and shall not be construed to constitute, a waiver or relinquishment of any right granted hereunder or of any future performance of any such term, covenant, or condition, and the obligation of either party with respect hereto shall continue in full force and effect, unless such waiver shall be in writing signed by the party to be charged. 12.5 Survival. The provisions of this Agreement which by their nature are intended to survive the termination, cancellation, completion or expiration of this Agreement, including but not limited to any expressed limitations of or releases from liability, indemnifications, and warranties shall continue as valid and enforceable obligations of the parties notwithstanding any such termination, cancellation, completion, or expiration. 12.6 Successors and Assigns. This Agreement shall be binding upon and ensure to the benefit of each of the Consultant and the Client and their respective successors and permitted assigns. This Agreement and any of the rights, interest, or obligations hereunder may not be assigned or delegated by the Consultant without the prior written consent of the Client.

mailto:[email protected]

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12.7 Written Amendments and Modifications. No amendment or modification of this Agreement shall be effective or enforceable unless made in writing and signed by both parties hereto. 12.8 Remedies. Notwithstanding any other provision of this Agreement, the Client shall have, in addition to any and all remedies at law and without the posting of a bond or other security, the right to an injunction, specific performance, or other equitable relief necessary to prevent or redress the violation of any of the Consultant’s obligations under, or a breach or threatened breach of any term or covenant of, this Agreement. 12.9 Inconsistencies. In the event of any inconsistencies or conflicts between the terms of this Agreement and any schedules, appendices or other documents attached to and forming part of this Agreement, the terms of this Agreement shall prevail, unless otherwise stated in this Agreement. 12.10 Dispute Resolution In the event of a dispute or alleged breach arising under this Agreement each party agrees that, prior to instituting any claim against the other party in a court of competent jurisdiction, such party shall attempt in good faith to reasonably cooperate with the other party to resolve any dispute to each party's commercially reasonable satisfaction within thirty (30) days of the receipt of notice from the party alleging the dispute. Such notice shall include a description of the nature of the dispute, claims, reason for such claims and documentation of any alleged money damages allowable under the terms of this Agreement. The parties acknowledge that the objective of utilizing informal resolution of a dispute is to resolve any such dispute promptly and with the intent of avoiding litigation. Any proposals to resolve any such dispute shall be made without prejudice to either party. The parties shall continue to perform their respective obligations under this Agreement until the dispute is resolved. Notwithstanding the foregoing, nothing contained herein shall preclude a party from bringing an action to enjoin, obtain an order for specific performance, or obtain other equitable relief, and be reimbursed the costs, expenses, and reasonable attorney fees against the other party to enforce the obligations in this Agreement. IN WITNESS WHEREOF the parties hereto have executed and delivered this Agreement by their duly authorized officers as of the date(s) indicated below but effective as of the Effective Date.

C.H. Johnson Consulting, Inc. Client

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Name & Title: Charles H. Johnson IV, Name & Title: Phil DeLone, President and CEO President Date: Date:

C.H. Johnson Consulting, Inc. Reno-Sparks Convention & Visitors Authority

Charles H. Johnson IV Phil DeLone

Addresses for Notice:

Consultant Client

Charles H. Johnson IV Johnson Consulting 6 East Monroe Street – Suite 500 Chicago, IL 60603 O: 312.447.2001 C: 847.778.5693 E: [email protected]

Phil DeLone Reno-Sparks Convention & Visitors Authority 4001 S. Virginia Street, Suite G Reno, NV 89502 O: 775-827-7618 E: [email protected]



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Exhibit “A” SCOPE OF SERVICES

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Exhibit “B” SCHEDULE

PROJECT TIMELINE

Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Week 12 Week 13 Week 14 Week 15 Week 16

Work Program CC CC CC CC CC CC CC

Task 1 - Project Orientation and Fieldwork M

Task 2 - Market Analysis

Task 3 - Industry Trends

Task 4 - Comparable Case Studies

Task 5 - Identification of User Groups/ Surveys & Interviews

Task 6 - Demand Projections

Task 7 - Recommended Program Options M

Task 8 - Preliminary Drawings & Layouts

Task 9 - Estimates of Cost

Task 10 - Financial & Operating Analysis

Task 11 – Economic & Fiscal Impact Analysis D F, P A

Key:

CC = Conference CallsM = Meeting/ WorkshopD = Draft ReportFD = Draft ReportF = Final ReportP = PresentationA = Acceptance of Final Report

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BID AWARD ON

RFP 2018-03 FOR

GOVERNMENT AFFAIRS REPRESENTATION

FOR THE RSCVA

Presentation by Staff

To: RSCVA Board of Directors From: Robert Chisel, Director of Finance CC: Phil DeLone, President/CEO Bob Lucey, Board Chair Date: January 25, 2018 Subject: Approval of bid award and contract for RFP 2018-03 to Fennemore

Craig, P.C. for government affairs representation for the Reno-Sparks Convention and Visitors Authority

Executive Summary Staff issued Request for Proposal (RFP) 2018-03 on November 29, 2017. RFP 2018-03 is for a Government Affairs for the Authority. Staff recommends awarding a contract to Fennemore Craig.

Background On November 27, 2017, the Authority issued RFP 2018-03 seeking proposals for Government Affairs for the Authority. The Authority, as most local governments, has historically used outside legislative consulting services to support the Authority’s Nevada Legislative Team. The scope of work will include:

• Advise the Authority of the political and financial feasibility of the legislative platform and develop appropriate strategies in consultation with the Authority staff including, but not limited to, drafting Authority specific legislation, facilitating coalitions to advance any introduced legislation and guiding legislation through the legislative process, resulting in the adoption of said legislation. Advise on presentation (organization, formatting, etc.) of legislative materials and assist in drafting materials and correspondence to support advocacy for legislative platform.

• Proactively identify and analyze potential impacts of proposals and pending legislation on the Authority and advocate accordingly. Assess legislative bills to determine the key pieces of legislation that should be brought to the Authority’s

attention and continually monitor and provide updates of any such pieces of legislation that may impact the Authority.

• Represent the Authority in terms of communicating the Authority’s legislative

platform and position proposals and legislative bills to various stakeholders.

• During the legislative session, participate in weekly conference calls with Authority’s CEO/President to review week’s activity and plan for upcoming week.

• As requested, create summaries regarding activities.

The Authority issued the RFP and advertised its issuance in the Reno Gazette-Journal and on the Authority’s website, in addition, prior bidders to the government affairs solicitations were notified. The Authority received three proposal and all were given full consideration. The proposers were, Fennemore Craig, P.C., McDonald Carano, LLP, and Steven Polikalas, Ltd. The Authority had established an evaluation committee that independently scored the proposals based upon impartial criteria developed prior to receipt of proposals. Based upon the evaluation, staff recommends awarding a contract to Fennemore Craig, P.C. The bids were for the following amounts: Fennemore Craig, P.C. ($62,500), McDonald Carano, LLP ($102,000), and Steven Polikalas, Ltd. ($63,550). Fennemore Craig, P.C. brings an experienced team of representatives that have extensive knowledge working with public organizations, such as the Las Vegas Convention and Visitors Authority. With the award of the contract, staff, in consultation with Fennemore Craig, P.C. will develop and present to the Board for adoption a formal Legislative Platform and Policies for the 2019 session.

Fiscal Impact The cost of the Government Affairs contract is $2,500 per month from February 1, 2018 through October 31, 2018, and $5,000 per month from November 1, 2018 through June 30, 2019. Funding for the contract has been budgeted in Fiscal Year 2017/18 budget.

Recommendation Staff recommends award of the bid for Government Affairs Representation for the Reno-Sparks Convention and Visitors Authority RFP 2018-03 and approval of the agreement for 18 months with Fennemore Craig, P.C.

Jesse A. Wadhams [email protected] 300 E. Second Street, Suite 1510 Reno, NV 89501 PH (775) 788-2257 | FX (775) 788-2267 fennemorecraig.com

January 10, 2018

ELECTRONIC MAIL

Robert Chisel, Director of Finance Reno-Sparks Convention & Visitors Authority 4001 S. Virginia Street Reno, Nevada 89502 [email protected]

Re: Fennemore Craig, P.C. Retainer Agreement

Dear Mr. Chisel:

We appreciate the Reno-Sparks Convention Visitors Authority’s (“RSCVA”) selection of Fennemore Craig, P.C. of its 2018-19 legislative counsel for government relations representation. We look forward to working with you over the coming year and next legislative session.

This Agreement sets forth proposed terms for representation of RSCVA for the year 2018 and during the 2019 Nevada Legislative Session. This Agreement will expire 5 business days following: (i) the adjournment of the 2019 Legislative Session; or (ii) the adjournment of any Special Session convened within seven (7) days of item (i), whichever is later. Notwithstanding the foregoing, this engagement shall include a legislative recap to the RSCVA Board of Directors upon the conclusion of the Legislative Session (or Special Session, if applicable).

The parties may extend the terms of this Agreement by mutual consent any time before or after the expiration. In such case, the activities contemplated herein will advance to the next applicable dates, and the expiration will follow the next sequential regular legislative session.

Project Specifications:

A) Legislative lobbying and consulting for 2018 and during the 2019 Nevada Legislative Session, including any and all Special Sessions that may occur during the term of the Agreement.

B) Interim regulatory representation and consultation during the term of the Agreement in front of interim legislative committees and certain regulatory agencies on issues of importance to RSCVA.

C) Nevada political consulting and reporting during the term of the Agreement including political outreach, campaign giving recommendations and contact development.


Robert Chisel, Director of Finance Reno-Sparks Convention & Visitors Authority January 10, 2018 Page 2

Scope of Work:

A) Legislative Representation

1. Become and remain familiar with the legislative issues that may affect or be of importance to RSCVA and work with RSCVA to develop and execute legislative and political strategies.

2. Monitor legislation on subjects that may affect or be of importance or interest to RSCVA.

3. Represent RSCVA on issues of importance to RSCVA or designated by RSCVA through individual contacts with legislators, legislative staff, other government representatives and/or lobbyists.

4. Represent RSCVA during meetings of legislative committees including any subcommittees, select committees and conference committees, as well as testify on matters of interest to RSCVA, as directed.

5. Arrange for RSCVA staff or other experts as needed to attend and/or present testimony at committees or other meetings and legislative visits, as needed.

6. Negotiate on behalf of RSCVA as to the provisions of bills, resolutions, amendments and other legislative matters as appropriate.

7. Answer questions from legislators or help obtain answers and issue resolution to the extent practical on matters of interest or relevant to RSCVA.

8. Coordinate activities with RSCVA through a designated contact or a designated representative and maintain direct communication with RSCVA.

9. Preparation (and presentation, if desired) of an End of Legislative Session report for RSCVA.

B) Interim Regulatory Matters

1. Understand the regulatory framework and issues of RSCVA and work with RSCVA to develop and execute any necessary regulatory and administrative strategies.


2. Monitor and report on administrative and regulatory changes including administrative rulemaking, advisory opinions, and agency bulletins that may affect or be of importance to RSCVA.

3. Attend any rulemaking hearings and workshops that may affect or be of

importance to RSCVA Development of regulations, advisory opinion letters or position statements as needed and directed as determined by the parties.

4. Answer questions from regulators or help obtain answers and issue

resolution to the extent practical on matters of interest or relevant to RSCVA.

C) Political Consulting

1. Maintain contact with regulators, legislators and candidates on behalf of RSCVA in order to promote the interests of RSCVA.

2. Monitor election and campaign activity in Nevada and provide to RSCVA

political giving and outreach strategies Termination:

Either party may terminate this Agreement prior to its Expiration Date upon 15 days notice to the other party without cause or reason.

Consideration: Two Thousand Five Hundred Dollars ($2,500.00) per month for the period of February 1,

2018 through October 31, 2018; Five Thousand Dollars ($5,000.00) per month for the period of November 1, 2018 through June 30, 2019. In the event the 2019 Legislative Session or any Special Session convened within seven (7) days of adjournment of the 2019 Legislative Session extends beyond June 30, 2019, the following partial month shall be billed at Five Thousand Dollars ($5,000.00) per month pro rata based on the actual number of days in such month until final


adjournment. Extraordinary costs such as non-routine travel would be in addition to the proposed fees.

If the proposed terms and conditions set forth in this letter are satisfactory to you and

accurately summarize and confirm your understanding with respect to our representation of RSCVA, please indicate your approval and acceptance by dating, signing and returning this Agreement via email to my assistance, Diana Wheelen, at [email protected].

Please retain a copy of the executed Agreement for your records. If you have any questions regarding the content of this Agreement or our fee Agreement,

please feel free to contact me.

Sincerely,

FENNEMORE CRAIG, P.C.

Jesse A. Wadhams

ACCEPTED ON BEHALF OF RSCVA

_________________________________ _________________________ Signature Date _________________________________ Print Name


RSCVA’S INVESTMENT POLICY 2018

Presentation by Finance Department

To: RSCVA Board of Directors From: Robert Chisel, Director of Finance CC: Phil DeLone, President/CEO Bob Lucey, Board Chair Date: January 25, 2018 Subject: Discussion and potential approval of the Reno-Sparks Convention

and Visitors Authority’s Investment Policy

Executive Summary

Staff is presenting the Investment Policy for the approval of the Board of the Reno-Sparks Convention & Visitors Authority.

Background The Investment Policy provides guidance for the investment of the Authority’s idle cash. The attached Investment Policy is presented for review and adoption. The policy is in accordance with recommendations of the Government Finance Officers Association and in compliance with Nevada Revised Statutes. The policy was reviewed by the Authority’s external auditor. NRS 355.175(1) authorizes the governing body of any local government or agency to direct its treasurer or other appropriate officer to invest its money or any part thereof in any investment permitted under NRS 355.170.

Fiscal Impact None at this time.

Recommendation Staff recommends adoption of the Investment Policy as presented.

Reno-Sparks Convention &

Visitors Authority Investment Policy

January 2018

Prepared by: Reno-Sparks Convention & Visitors Authority Finance Department (775) 827-7626

Reno-Sparks Convention & Visitors Authority

Investment Policy

January 2018 1. Policy

It is the policy of the Reno-Sparks Convention & Visitors Authority (Authority) to invest funds in a manner, which will provide a market rate of return while meeting the daily cash flow demands of the entity and conforming to all state and local statutes governing the investment of public funds.

The purpose of this Investment Policy is to establish the investment objectives, delegation of authority, standards of prudence, eligible investments and transactions, internal controls, reporting requirements and custodial procedures necessary for the prudent management and investment of the funds of the Authority.

2. Scope

This investment policy applies to all financial assets of the Authority, these funds are accounted for in the following funds:

A. Funds

i. General Fund ii. Insurance Internal Service Fund iii. 125 Plan Agency Fund iv. Capital Projects Fund v. Debt Service Fund vi. Any new fund created by the State Legislature and/or the Board.

B. Deferred Compensation. The Authority offers its employees a deferred

compensation plan created in accordance with IRS Code Section 457. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property or rights are solely the property and rights of the Authority, subject only to the claims of the Authority's general creditors. The Authority does not administer the plans nor has no liability for losses under the plan but does have the duty of due care.

C. Defined Benefit Pension Plan. The Authority of Reno is a public employer participating in the Public Employees Retirement System of the State of Nevada (PERS), a cost sharing multiple-employer program. The method of determining the total pension obligations is governed under GASB Statement No. 5 Disclosure of Pension Information by Public Employee Retirement Systems and State and Local Governmental Employers. The plan does not make separate rate measurements of assets and pension benefit obligations for individual employers. The Authority does not administer the Defined Benefit Pension Plan.

3. Standards of Care The standard of care, per NRS355.145, to be used in the investment program will be

the following “prudent person” standard, as hereafter quoted, and will be applied while conducting all investment transactions:

“The Authority Investment Officer shall exercise the judgment and care, under

the circumstances then prevailing, which a person of prudence, discretion and intelligence exercised in the management of his/her own affairs, not in regard to speculation, but in regard to the investment of his/her money, considering the probable income as well as the probable safety of his/her capital.”

Authorized investment officers and staff who act in accordance with this policy and

written procedures in the management of Authority money, and who exercise the proper due diligence will have no personal responsibility for an individual security’s credit risk or market price changes, provided that deviations from expectations are reported and preventative action is taken to control adverse developments.

4. Objectives

The primary objectives shall be safety, liquidity, and return on investment:

A. Safety:

Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. a. Credit Risk

The Authority will minimize credit risk, which is the risk of loss of all or part of the investment due to the failure of the security issuer or backer, by:

• Limiting investments to the types of securities listed in Section VII of this Investment Policy

• Pre-qualifying and conducting ongoing due diligence of the financial institutions, broker/dealers, intermediaries, and advisers with which the [entity] will do business in accordance with Section V

• Diversifying the investment portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized.

b. Interest Rate Risk

The Authority will minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates, by:

• Structuring the investment portfolio so that security maturities match cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity

• Investing operating funds primarily in shorter-term securities, money market mutual funds, or similar investment pools and limiting individual security maturity as well as the average maturity of the portfolio in accordance with this policy.

B. Liquidity:

The Authority's investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). Alternatively, a portion of the portfolio may be placed in money market mutual funds or local government investment pools which offer same-day liquidity for short-term funds.

C. Return on investment:

The rate of return on the Authority's investment portfolio is of secondary importance compared to the safety and liquidity objectives described in 4.A and 4.B. Investments are limited to low-risk securities in anticipation of earning a rate of return relative to the risk being assumed. The Authority's investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the Authority's

investment risk constraints and cash flow characteristics of the portfolio. Interest rates will be mitigated by:

Structuring the Authority's portfolio so that securities mature to meet the Authority's cash requirements, thereby avoiding the need to sell securities on the open market prior to their maturity.

Investing primarily in shorter-term securities, unless it is anticipated that long-

term securities can be held to maturity without jeopardizing liquidity requirements.

5. Delegation of Authority

Authority to manage the investment program is granted to the Director of Finance, hereinafter referred to as investment officer. Responsibility for the operation of the investment program is hereby delegated to the Investment Officer, who shall act in accordance with established written procedures and internal controls for the operation of the investment program consistent with this investment policy. At a minimum, procedures should include references to the following: safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire transfer agreements, and collateral/depository agreements. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Investment Officer. The Investment Officer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials.

6. Ethics and Conflicts of Interest

Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. The Investment Officer will disclose any material financial interest in financial institutions that conduct business within this jurisdiction. The Investment Officer shall further disclose any large personal financial/investment positions that could be related to the performance of the Authority portfolio. Employees and officers shall subordinate their personal investment transactions to those of this jurisdiction, particularly with regard to the timing of purchases and sales.

7. Authorized Financial Dealers, Advisors and Institutions

The Investment Officer will maintain a list of financial institutions authorized to provide investment services that are members of the FDIC, or approved security

broker/dealers. These may include either "primary" dealers or regional dealers that qualify under Securities & Exchange Rule 15 C 3-1 (uniform net capital rule). No public deposit shall be made except in a qualified public depository as established by state laws. The Authority may contract with an external investment advisor to assist with the management of its investment portfolio in a manner that is consistent with the Authority’s objectives and this policy. Advisors must be registered under the Investment Advisers Act of 1940 and must act in a non-discretionary capacity, requiring approval prior to all transactions. The investment advisor will be held to the “prudent investor” standard of prudence in regard to all recommendations. The advisor may be authorized through the contracted agreement to open accounts on behalf of the Authority with the broker/dealers on the approved broker dealer list. The Authority will receive documentation directly from the brokers for account verification and regulatory requirements.

8. Authorized and Prohibited Investments

All temporarily idle or surplus funds of the Authority shall be invested in accordance with principles of sound treasury management and in accordance with the provisions of Nevada Revised Statutes (NRS) Chapter 355.170, 355.180, and this investment policy.

A. The following are authorized Investments:

i. Bonds, bills, notes and debentures of the United States Treasury.

ii. Government Sponsored Entities (GSE’s) which include obligations of the

Federal National Mortgage Association (FNMA), The Federal Home Loan Mortgage Association (FHLMC), the Federal Home Loan Bank (FHLB), the Federal Farm Credit Bank (FFCB), The Tennessee Valley Authority (TVA) and other such agencies as identified in NRS 355.170 and NRS 355.171

iii. Negotiable certificates of deposit issued by commercial banks or insured

savings and loan associations.

iv. Subject to the limitations contained in NRS 355.177, negotiable notes or short-time negotiable bonds issued by local governments of the State of Nevada.

v. Bankers' acceptances of the kind and maturities made eligible by law for

rediscount with Federal Reserve Banks, and generally accepted by banks

or trust companies which are members of the Federal Reserve System. vi. State Investment Pool.

vii. Repurchase agreements for securities listed in 8.A.i and 8.A.ii. above,

provided that the transaction is structured so that the Authority of Reno and/or the Redevelopment Agency of the Authority of Reno obtains control over the underlying securities and a Master Repurchase Agreement has been signed with the bank or dealer.

viii. Notes and bonds issued by corporations (NRS 355.171) organized and

operating in the United States that at the time of purchase have a remaining term to maturity of no more than 5 years and are rated by a nationally recognized rating service as “AA-” or its equivalent or better. Such investments must not, in aggregate value, exceed 20% of the total portfolio. Furthermore, if the rating is reduced to a level below “AA-” or its equivalent that issue must be sold as soon as possible.

ix. Money Market Mutual Funds which: 1. Are registered with the Securities and Exchange Commission; 2. Are rated "AAA" by a nationally recognized rating service;

x. Invests only insecurities issued by the Federal Government or Agencies of the Federal Government or in Repurchase Agreements fully collateralized by such securities.

xi. Securities which have been expressly authorized as investments for local governments or Agencies, as defined in NRS 354.474, by any provision of Nevada Revised Statutes or by any special law.

B. The following are NOT authorized Investments:

i. NRS 355.140.4 states that "no money of this state may be invested

pursuant to a reverse-repurchase agreement..."

ii. Interim warrants from any source.

iii. Its own securities of any kind.

9. Diversification

The Authority will diversify its investment by security type and institution. The constraints will provide for a disciplined guide in making investment decisions. Diversification Constraints: Issuer Type Maximum % per Issuer Type

State Investment Pool 100% US Treasury Obligations 100% GSE-Agency Securities 100% Repurchase Agreements 20% Negotiable CDs issued by commercial banks/S&L 20% Corporate Securities rated “AA-” or better other than US Treasury/Agency (NRS 355.170) 20% Certificates of Deposit/Bank Deposits/Saving 20% Banker’s Acceptances (8.1.5) 20% 10. Maturities

To the extent possible, the Authority will attempt to match its investments with anticipated cash flow requirements. Once short term cash flow requirements are anticipated the following will be utilized:

A. U.S. Treasury and Agency securities, and moneys invested in the State

Investment Pool, cannot exceed 10 years at maturity.

B. Negotiable certificates of deposit issued by commercial banks or insured savings and loan associations cannot exceed 12 months.

C. Bankers' acceptances outlined under 8.1.5 cannot exceed 180 days maturity. D. Repurchase agreements as referenced in 8.1.7 cannot exceed 90 days. E. All other investment vehicles not referenced above cannot exceed a 5-year

maturity from the date of purchase. 11. Collateralization, Safekeeping and Custody

A. All security transactions, including collateral for repurchase agreements, entered

into by the Authority shall be conducted on a delivery-versus-payment (DVP) basis. Securities will be held by third party custodians designated by the Director of Finance.

B. All repurchase agreements and all time deposits over $100,000 shall be

collateralized. The collateral for repurchase agreements shall be U.S. Treasury or Government Agency issues, whose market value is maintained at, or is equal to 102 percent of the repurchase agreement's face value. Uninsured time deposits with commercial banks and insured savings and loans shall be collateralized in the manner prescribed by the NRS for depositories accepting municipal investment funds. None of the total portfolio shall be invested in any uninsured-uncollateralized issuances of any single institution.

12. Internal Control

The Director of Finance shall establish a process of independent review by an external auditor on a periodic basis. This review will provide internal control by assuring that policies and procedures are being complied with. Such review may also result in recommendations to change operating procedures to improve internal control.

13. Performance Measurement and Reporting Requirements

A. Reporting Requirements

The Director of Finance shall generate quarterly reports for management purposes. The reports which will include but not necessarily be limited to; portfolio activity, instruments held by type, investment allocations by maturity, estimated market valuations, as well as any narrative necessary for adequate clarification.

B. Performance Evaluation

The performance of the Authority’s portfolio will be measured against the performance of the State Investment Pool. When comparing the performance of the Authority’s portfolio, all fees and expenses involved with managing the portfolio shall be included in the computation of the portfolio’s rate of return.

C. Monitoring and Adjusting the Portfolio

The Investment Officer will routinely monitor the contents of the portfolio comparing the holdings to the markets, relative values of competing instruments, changes in credit quality, and benchmarks. If there are advantageous transactions, the portfolio may be adjusted accordingly.

The policies set forth in this document will be adhered to and monitored on a

monthly basis. Due to fluctuations in the aggregate surplus funds balance, maximum percentages for a particular issuer or investment type may be exceeded at a point in time subsequent to the purchase of a particular issuer or investment type. Securities need not be liquidated to realign the portfolio; however, consideration should be given to this matter when future reinvestments occur.

14. Segregation and Investment of Bond Proceeds

Segregation and Investment of Bond Proceeds Securities and Exchange Commission (SEC) Rule 15B of the Dodd-Frank Act (“Act”) implemented on July 1, 2014, regulates the investment of bond proceeds which are defined as follows:

A. The term “proceeds of municipal securities” means monies derived by a municipal

entity from the primary offering of municipal securities, investment income derived from the investment or reinvestment of such monies, and any monies of a municipal entity or obligated person held in funds under legal documents for the municipal securities that are reasonably expected to be used as security or a source of payment for the payment of the debt service on the municipal securities, including reserves, sinking funds, and pledged funds created for such purpose, and the investment income derived from the investment or reinvestment of monies in such funds.

B. The term “municipal escrow investments” means proceeds of municipal securities and any other funds of a municipal entity that are deposited in an escrow account to pay the principal of, premium, if any, and interest on one or more issues of municipal securities.

The Authority shall segregate all bond proceed investment funds into accounts that are clearly marked as bond proceeds. These funds shall be invested without advice from broker/dealers who choose the “Advice Exclusion” of the Act, or with advice from a Registered Municipal Advisor or a Registered Investment Advisor. If an Advisor is utilized to help manage bond proceeds, the Advisor must meet the following criteria: A. Registered with the Securities and Exchange Commission and licensed by the

State of Nevada with assets under management in excess of $500 million.

B. All investment advisor firm representatives conducting investment transactions on behalf of Authority must be registered representatives with the Financial Industry Regulatory Authority;

C. All investment advisor firm representatives conducting investment transactions on behalf of the Authority must be licensed by the State of Nevada;

D. Contract terms will include that the investment advisor comply with the Authority’s Investment Policy.

14. Investment Policy Adoption

The Investment Policy shall be adopted by the Authority Board.

AUTHORIZATION TO CLAIM ALL

UNCLAIMED PROPERTY IN NAME OF RSCVA

Presentation by Finance Department

To: RSCVA Board of Directors From: Robert Chisel, Director of Finance CC: Phil DeLone, President/CEO Bob Lucey, Board Chair Date: January 25, 2018 Subject: Discussion and potential authorization for the Director of Finance to

retrieve and claim all unclaimed property in the name of the Reno-Sparks Convention and Visitors Authority (RSCVA)

Executive Summary Staff is requesting authorization for the Director of Finance, Robert Chisel, to retrieve and claim all unclaimed property in the name of the Reno-Sparks Convention & Visitors Authority (RSCVA) and the Authority’s properties.

Background The State of Nevada, and every other state in the United States, has a law and programs on assets that are unclaimed. The State of Nevada is the custodian of unclaimed property as specified in Nevada Revised Statutes 120A. When the “holder” of the property unsuccessfully attempts to locate the original owner, the assets must be escheated to the Nevada State Treasurer’s Office, in accordance with NRS 120A. The Treasurer’s Office is charged with safeguarding the value of these assets in perpetuity. Staff of the Authority has identified unclaimed property with the State of Nevada and in order to request and retrieve the claim requires approval of the Board to authorize the Director of Finance to retrieve and claim unclaimed property in the name of the Reno-Sparks Convention & Visitors Authority (RSCVA) and the Authority’s properties. These properties to include the:

National Bowling Stadium 300 N Center St, Reno, NV 89501 Reno Events Center 400 N Center St, Reno, NV 89501 Reno-Sparks Convention Center 4590 S Virginia St, Reno, NV 89502 Reno-Sparks Livestock Events Center 1350 N Wells Ave, Reno, NV 89512 Wildcreek Golf Course 400 N Center St, Reno, NV 89501

Fiscal Impact Staff will retrieve any unclaimed assets for the Authority, until an official request is received, the exact amount of available unclaimed assets are unknown.

Recommendation Staff recommends the approval of the Authorization for the Director of Finance to retrieve and claim all unclaimed property in the name of the Reno-Sparks Convention and Visitors Authority (RSCVA) and each of the properties, National Bowling Stadium, Reno Events Center, Reno-Sparks Convention Center, Reno-Sparks Livestock Events Center, and Wildcreek Golf Course, that operates with the tax identification number 88-6001492.

2018 SPECIAL EVENT

PARTNERSHIP FUNDING

Presentation by Marketing Department

To: RSCVA Board of Directors

From: Nina Brown, Special Events & Marketing Manager

Cc: Phil DeLone, President & CEO Jennifer Cunningham, Executive Vice President

Date: January 11, 2018

Subject: 2018 Special Event Partnership Funding Recommended Award Allocations

Executive Summary

This report summarizes staff allocation recommendations for 2018 calendar-year Special Event Partnership Funding. There is $500,000 is budgeted and available for distribution. The Reno-Sparks Convention and Visitors Authority (RSCVA) facilitates a Special Event Partnership Funding program for annual special events. The program is currently defined as a partnership (corresponding to a sponsorship), rather than a grant, and is a marketing opportunity providing a financial resource for events to broaden their advertising, promotional and publicity efforts. Funding is not intended to offset the operational costs of event production. The resulting funding partnerships also present sponsorship opportunities to the RSCVA that extend our own marketing and sales efforts. Applications are accepted once a year for events that take place in the subsequent calendar year and submitting does not imply that funding will be awarded. The application deadline for 2018 funding consideration was December 5, 2017. Twenty-nine (29) applications, representing $720,500 in total requests, were received and reviewed by a committee of RSCVA Managers and Executive staff. Funding allocations are presented to the RSCVA Board of Directors for approval.

Background/Analysis In February 2007, the RSCVA Board of Directors approved an annual special events funding program. Events play an integral role in the destination’s appeal to potential visitors and positively impact our community in many ways: • Room Nights: Events motivate travelers to visit the destination, thereby generating new

incremental room nights at desirable rates for Washoe County lodging properties.

• Destination Awareness: Events generate awareness and positive perception for the destination because of their own market advertising, public relations and promotional efforts.

• Enhanced Visitor Experience: Visitors who travel to the destination and have an enjoyable experience at an event may be more likely to return in the future, even if the event is not the motivating reason for the visit.

• RSCVA Efforts: Events provide content for RSCVA marketing and communication efforts, as well as hosting opportunities to solicit and secure potential business and public relations coverage.

• Economic Impact: The financial vitality of Washoe County is enhanced when out-of-market spectators and participants who travel to the destination to attend an event.

Applications were evaluated by a committee comprised of RSCVA Managers and Executive staff who are knowledgeable and experienced in the event industry. The evaluation process included an analysis of each event’s submitted information and incorporates discussion about the applicant’s current (or potential) benefit to the destination. Events are judged on their written submission, how they compare to other applicants in their category (Emerging, Established, and Legacy), the funding that is available and the destination’s current situation analysis. Money may also be allocated to a Contingency Fund for potential new events or for educational opportunities. Only events that are new to the destination may apply for funding outside of the normal application cycle and must submit the same application and meet the same requirements as events participating within the funding cycle. The proposed funding allocations are based on a qualitative, rather than a quantitative, analysis that include the following considerations: • Application: Is the application complete; were all questions answered and all required

information provided? Was the submitted information reasonable, viable and compelling?

• Event Dates: Does the event occur in a "need" period or during an already busy visitor season? Would its absence adversely affect lodging occupancy? Is the event definite or tentative, pending further feasibility assessment by the producing organization?

• Annual Occurrence: Is there a term limit regarding the number of years that event can/will be held in the destination? Will the event be held annually? Does it have probability for growth and long-term sustainability?

• Attendance: What is the projected attendance, including participants (if applicable) and spectators? What percentage is estimated to be locals versus out-of-market visitors? Can the event expand upon their current attendance? Are there venue capacity issues? Is there a spectator component?

• Room Nights: What are room night projections? Is there a potential for growth in overnight stays with additional marketing efforts? Is the funding request reasonable when equated to the room nights that can potentially be generated?

• Lodging Partnerships: Will the event establish partnerships with at least two Washoe County lodging properties in the form of room blocks or special rates, sponsorship, venue or marketing support? Are current lodging partners acknowledged and promoted on event's website?

• Uniqueness, Appeal and Positive Alignment: Is the event unique and/or iconic to the destination? Are there similar events in primary visitor markets? Would the event appeal to potential visitors? Does the event align with the RSCVA’s mission and support Reno Tahoe branding? Does it positively highlight the communities of Reno, Sparks, Incline Village, Crystal Bay and/or Washoe County?

• Washoe County Affiliation: Does the event occur in Washoe County or demonstrate the ability to generate room nights in the County? If event occurs outside of Washoe County, or takes place in multiple locations (both in and out of the County), does it generate significant room nights and promote Washoe County as the primary bed base?

• Out-of-Market Awareness: Can the event generate out-of-market awareness for the destination that increases the likelihood of attracting overnight visitors? (Awareness can be in the form of traditional advertising, social media, web-based efforts or public relations).

• Financial: Is the event financially stable? Is the funding request less than 25% of the event’s cash operating budget? Is the event dependent on RSCVA funding to occur? In the case of a new event, does it have a realistic plan to sustain through “year one” (regarding revenue and expense projections, marketing plan, estimated attendance and room nights)?

• Funding Use: Does RSCVA funding make a difference? Did the event provide specifics regarding how funding would be used to augment their marketing, advertising and promotional efforts? Would a reduced award, or no award, negatively impact event’s ability to maintain or grow their promotional efforts?

• Television or Webcast Affiliation: Will the event have a scheduled airing on network TV, cable TV or webcast? Were past broadcasts professionally produced and did they positively highlight the destination? What is the potential viewership and who is the audience?

• Sponsor Amenities: Will the event extend sponsorship amenities to the RSCVA that support our mission and strategic objectives? Do the amenities broaden the RSCVA’s marketing, sales or promotional efforts?

• Facility/Venue: Does the event take place in an RSCVA facility? If so, does it currently receive facility concessions?

• Event Producer/Promoter: Does the event have professional management? Is it produced by paid staff or by volunteers?

Fiscal Impact

None at this time. Special Event Partnership Funding is a planned marketing program and $500,000 has been previously budgeted, per Board directive.

Recommendation

Staff recommends that the RSCVA Board of Directors accept this report and approve the distribution recommendations for 2018 Special Event Partnership Funding. Attachments: Funding Distribution Recommendation Spreadsheet; Event Descriptions

Event 2018 Date LocationFunding Requested

by Event

Funding

Recommended by

Review Panel

Emerging Events (12 total)RWMA Halloween Hallow October 27 Riverwalk District, Reno City Plaza $2,000 $0

Reno Snaffle it Futurity September 10-16 Reno-Sparks Livestock Events Center $5,000 $5,000

Biggest Little Half Marathon April 14 Downtown Reno $5,000 $0

Endurofest, Presented by IRC Tire May 5-6 Wild West Motorsports Park $6,000 $4,500

Comstock Arabian Assn Spring Fiesta Horse Show May 4-6 Reno-Sparks Livestock Events Center $7,500 $4,000

Reno Craft Beer Week June 2-9 Various Reno and Sparks Locations $9,000 $6,000

Northern Nevada Dragon Boat Festival August 18 Sparks Marina $10,000 $8,000

SuperCrawl - Rock Crawling World Championship June 9-10 Wild West Motorsports Park $10,000 $8,000

Nitro Circus 10 Year Anniversary Tour May 18 Greater Nevada Field $10,000 $0

Tahoe Film Fest November 29-December 2 Incline Village, Truckee, Northstar $15,000 $4,000

Off Beat Music Festival November 8-10 Downtown Reno, Midtown $25,000 $15,000

ULTRA4 National Championship October 19-20 Wild West Motorsports Park $35,000 $20,000

$139,500 $74,500

Established Events (13 total)Reno Celtic Celebration October 6-7 Bartley Ranch $2,500 $2,500

Coors Light Boneyard Blast July 6-8Golden Eagle Regional Park (Sparks), Shadow Mountain Park (Sparks),

Reno Sports Complex$7,000 $5,000

Northern Nevada Pride July 28 Wingfield Park $12,000 $5,000

Street Vibrations Spring Rally June 1-3 Downtown Reno, Virginia City, Harley Davidson (Reno and Carson City) $15,000 $10,000

Classical Tahoe July 26-August 13 Sierra Nevada College (Incline Village) $15,000 $10,000

Thunderbird Winemaker Dinner Series June-Oct (one dinner per month) Thunderbird Lodge Lake Tahoe $15,000 $0

Pro Watercross - US Open of Watercross June 16-17 Sparks Marina $15,000 $15,000

Lake Tahoe Shakespeare Festival July 6-August 26 Sand Harbor State Park (Incline Village) $17,500 $14,000

The Great Depressurization September 3-6 Downtown Reno $20,000 $8,000

Reno River Festival May 12-13 Wingfield Park $22,000 $15,000

Artown July 1-31 Wingfield Park, Bartley Ranch, venues throughout area $25,000 $25,000

Wrangler/Professionals Choice ACTRA National Finals October 21-27 Reno-Sparks Livestock Events Center $30,000 $22,500

Bob Feist Team Roping Week June 18-21 Reno-Sparks Livestock Events Center $50,000 $22,500

$246,000 $154,500

Legacy Events (4 total)Street Vibrations Fall Rally September 26-30 Downtown Reno, Virginia City, Harley Davidson (Reno and Carson City) $35,000 $25,000

The Great Reno Balloon Race September 7-9 Rancho San Rafael Park $45,000 $30,000

Barracuda Championship July 30-August 5 Montreux Golf & Country Club $80,000 $60,000

National Championship Air Races •Part 1: Marketing Request ($65K)

•Part 2: NBC Sports Presenting Sponsorship ($110K)

September 12-16 Reno Stead Airport $175,000 $137,5001

$335,000 $252,500

Contingency FundsHold in reserve for new event opportunities $18,500

GRAND TOTAL $720,500 $500,000

1$37,500 for marketing;

$100,000 for NBC Sports sponsorship

Special Event Partnership Funding - Calendar Year 2018Staff Review Panel Funding Distribution Recommendations

Subtotal

Subtotal

Subtotal

2018 Special Event Funding Applicants

Emerging Event: An event that is in its first five years of existence in the destination. This includes

new events that are off-shoots of existing events but slated to occur separately and at a different time of year from the original event.

Established Event: An event that has been in existence for six or more years in the destination.

Legacy Event: An event that has been in existence in the destination for more than 10 years, AND generates either:

•At least 5,000 room nights or •At least $250,000 in quantifiable out-of-area marketing exposure (Public Relations Equivalency)

EMERGING EVENTS – 12 Applicants Reno Riverwalk Merchants Association Halloween Hallow (October 27) Riverwalk District, Reno City Plaza This fifth annual community event targets families and children and provides a safe place to trick or treat

in downtown. Participating Riverwalk merchants distribute sweet treats and there is music and entertainment at Reno City Plaza.

Reno Snaffle Bit Futurity (September 10-16)

Reno-Sparks Livestock Events Center Carrying on the cow horse community’s tradition of holding a pinnacle event in Reno, it replaces the NRCHA Snaffle Bit Futurity that moved to Fort Worth, TX. The second annual event is a modern showcase for the

time-honored vaquero horse training methods that date back to the early American West. Three-year-old stock horses compete in herd work, rein work and fence work. There will be a Western trade show and

horse sales, and is open to the public. There is a daily live webcast.

Biggest Little Half Marathon (April 14)

Downtown Reno Runners enjoy an epic adventure starting under the Reno Arch, then traverse along the Truckee River and

through parks and communities of Reno. This third annual event will benefit the Food Bank of Northern Nevada and features a 10K and 5K in addition to a half marathon.

Endurofest, Presented by IRC Tire (May 5-6)

Wild West Motorsports Park The event has partnered with IRC Tire for 2018 and will feature Extreme Enduro, the fastest growing off road motorcycle sport in the world with a growing momentum in the U.S. Spectators can experience rider

demos, training seminars, food and motorcycle vendors and watch riders tackle a difficult course. With less than a dozen Extreme Enduro events in the U.S., the promoter feels this is the perfect opportunity to

establish Endurofest as a must-attend race.

Comstock Arabian Association Spring Fiesta Horse Show (May 4-6)

Reno-Sparks Livestock Events Center Sanctioned by the Arabian Horse Association, this event is produced by the Comstock Arabian Association

and will be the third year at the RSLEC. It is a qualifier for two different regions, Region III (Northern California and Reno) and Region IV (Oregon and Southern Idaho). Arabian and Half-Arabian horses

compete in a variety of classes and it is free to the public.

Reno Craft Beer Week (June 2-9)

Reno, Sparks The fourth annual event celebrates our region’s growing craft beer culture. A week of activities showcases

northern Nevada breweries and brewpubs, offering beer dinners with food pairings, tap takeovers, craft beer cocktail tastings, beer walks and more. The festivities include Backwash, northern Nevada’s premier

competition for home brewers.

Northern Nevada International Dragon Boat Festival (August 18)

Sparks Marina Colorful dragon boats feature teams of 20 synchronized paddlers racing to the beat of Chinese drums at

this second annual festival. In addition to the all-day competition, there will be vendors/exhibitors, a health

and wellness village, food trucks and kids area. The event is free to spectators and is the only west coast competition in the Major League Dragon Boat (MLDB) racing series. Local and out-of-market teams will

compete.

SuperCrawl - Rock Crawling World Championship (June 9-10) Wild West Motorsports Park This two-day rock crawling competition and world championship is the largest in the country and features

130 competitors, including pros and amateurs. A special rock-crawling competition area was created at the motorsports park on terrain that overlooks the race track. The promoter has helped to expand the

SuperCrawl brand to Australia, Japan, with each hosting its own event and drivers coming to Reno Tahoe to compete in the world championship. It is a ticketed spectator event.

Nitro Circus 10 Year Anniversary Tour (May 18) Greater Nevada Field A fully choreographed live spectacular with FMX, BMX, skateboard, inline and scooter athletes performing skillful but insane stunts on a range of contraptions. The daredevil tricks are mind blowing and a whole

lot of fun. The event will not be held annually, but may return in 2020.

Tahoe Film Fest (November 29 - December 2)

Incline Village and Northstar California, Truckee The fourth annual event will feature a selection of environmental films, American Independent films and

special screenings. Tahoe Film Fest has experienced consistent growth year over year with 30 films offered in 2017 that included French and Latino sidebars, although the primary focus is environmental. Ticket sales

benefit SWEP (Sierra Watershed Education Partnerships). Off Beat Music Festival (November 8-10)

Downtown Reno, Midtown The fourth annual event showcases northern Nevada’s growing music scene and will feature more than

100 international, national, regional and local artists performing in nearly 20 venues throughout Midtown and Downtown. The event producer considers 2017 a pivotal year thanks to the positive reputation that is

growing among performers. Plans include the possible addition of an outdoor venue for early evening

concerts.

ULTRA4 National Championship (October 19-20) Wild West Motorsports Park ULTRA4 cars are a unique combination of high-speed desert race vehicles and 4WD rock crawling vehicles

and the extreme action has fans on their feet for the main events. One hundred-thirty teams from 30 states and four countries competed in the 2017 championship and the event continues to grow in spectator

attendance. There is a live webcast as well as a taped 60-minute special on NBC Sports.

ESTABLISHED EVENTS – 13 Applicants Reno Celtic Celebration (October 6-7)

Bartley Ranch It is the only celebration of Celtic heritage in northern Nevada and features competitive highland games, Irish and Scottish dancing, pipe band competition, Medieval fighting and reenactments, kids activities,

Celtic food and arts & crafts vendors. 2018 marks the 29th year of the event.

Coors Light 48Hr Boneyard Blast (July 6-8)

Reno, Sparks Produced by Liquid Blue Events, it’s one of the largest adult softball tournaments in the country with 155

teams, approximately 70 percent from out of market. The event runs for 48 straight hours and is spread across 14 fields in three complexes - Golden Eagle (Sparks), Shadow Mountain (Sparks) and the Reno

Sports Complex. Activities also include dance contests, parties, live music and games.

Northern Nevada Pride (July 28)

Wingfield Park A celebration of cultural diversity that begins with a parade leading into Wingfield Park, followed by activities

including live entertainment, performance art, vendors, food and beverage, and service booths. It is free to the public and is recognized as an official Artown event. June and July are considered Pride Season and

the LGBT community travels to different cities for festivals. The event identifies Reno and northern Nevada

as a safe, supportive and attractive place to live and visit.

Street Vibrations Spring Rally (June 1-3) Downtown Reno Enjoy a weekend of motorcycle fun at one of the first rallies of the season. The eleventh annual Spring

Rally features live entertainment on six stages, bike games, poker runs, more than 80 vendor booths, VIP motorcycle participant parties and more. VIP registration is open to all makes and models of motorcycles,

and it is free to the public to enjoy the outdoor concerts and vendors.

Classical Tahoe (July 26-August 13) Sierra Nevada College, Incline Village Forty of the world’s most renowned soloists and orchestral musicians, drawn from the greatest orchestras

of North America and beyond, gather to perform under the artistic direction of Conductor Joel Revzen. Past musicians have hailed from New York Metropolitan Opera Orchestra, San Francisco Symphony, Los Angeles

Philharmonic and Seattle Symphony. The event is expanding to offer twelve featured concerts and is adding classes, movie musicals, pop up concerts and other activities.

Thunderbird Winemaker Dinner Series (June-Oct, 1 dinner per month) Thunderbird Lodge It’s the principle fundraising event for Thunderbird Lodge Preservation Society which supports Lake Tahoe’s Castle-in-the-Sky and the world-famous Thunderbird yacht. Invited chefs work closely with winemakers to

create the ultimate culinary pairings. One dinner is held monthly, June – October, and typically sell out.

US Open of Watercross, Pro Watercross National Tour (June 16-17)

Sparks Marina The Pro Watercross Tour is the largest Watercross racing circuit worldwide. Top U.S. and international

competitors race NASCAR-style, with some watercraft reaching speeds of 90 mph. There are eight tour stops and Sparks is their only West coast city. This year will add a Standup Paddle Board competition on

Sunday morning. Professionally broadcast, the 30-minute television show is distributed through Regional

Sports cable networks nationwide. There is also a live webcast and the event is free to spectators.

Lake Tahoe Shakespeare Festival (July 6-August 26)

Sand Harbor State Park The Festival takes place at the outdoor amphitheater along the shores of Lake Tahoe at Sand Harbor and

provides an experience unique to the destination. It is the only professional Shakespeare Theater in Nevada and the festival’s 46th season will offer two shows - “Macbeth,” Shakespeare’s towering tragedy, and

“Beehive: The 60s Musical,” off-Broadway’s groovy retro-hit revue, created by Larry Gallagher. In addition,

their popular Monday Night Showcase highlights the best of the region's arts and culture organizations, such as the Reno Philharmonic Orchestra and the Sierra Nevada Ballet.

The Great Depressurization (September 3-6)

Downtown Reno Featuring a variety of activities curated around the arts, music, food and local culture, the event encourages Burners to extend their stay in Washoe County after a week on the Black Rock Desert to

relax, regroup and recharge. It also attracts people who choose not to attend Burning Man, but want to experience a post-burn event. The event is headquartered in downtown Reno and 2018 will celebrate its

tenth year.

Reno River Festival (May 12-13)

Wingfield Park This free two-day festival is regarded as the kick-off to the special events season and is iconic to the

destination. Liquid Blue Events assumed ownership in 2015 and has transformed the event to include more interactive outdoor experiences, music, games and rides, in addition to the whitewater competition. There

are themed “villages,” including the popular ticketed Craft Beer Village, the Summer Wine Village and the

Reno Tahoe Adventure Park. The Reno River Roll Slow Bike Ride debuted in 2016. The 15th annual event features more than 100 vendors, food, beverage and information booths.

Artown (July 1-31)

Wingfield Park, Bartley Ranch, Midtown, Grand Sierra Resort and locations throughout the area This monthlong multi-disciplinary festival features more than 500 events produced by more than 100

cultural organizations and businesses. Typically, 70 percent of the activities are free to spectators,

including the popular opening and closing concerts, featuring notable performers. Artown is an iconic event for the destination and enhances visitors’ experience. It has been a catalyst in developing Reno’s

reputation as a viable arts and culture destination and has inspired community through the arts since 1996.

Wrangler/Professional’s Choice ACTRA National Finals (October 21-27) Reno-Sparks Livestock Events Center The American Cowboy Team Roping Association (ACTRA) is the largest non-profit team roping organization in the U.S. and represents twelve western states and Canada. Over 1,300 contestants

compete in team roping, utilizing both the indoor and outdoor arenas at the RSLEC. The event is free to spectators and includes retail vendors of Western arts, clothing, furniture and crafts. There is live

webcast daily which attracts both national and international viewers.

Bob Feist Team Roping Week (June 18-21)

Reno-Sparks Livestock Events Center Enjoy four days of outstanding team roping that include the Bob Feist Invitational, the “richest one-day”

event featuring 100 of the world’s best open teams, the #11 Reno Million-Dollar Invitational, the #12

High Desert Showdown and the All-Around Women’s Champion. BFI Week is part of the Reno Rodeo, “The Wildest, Richest Rodeo in the West.” The event is livestreamed on Wrangler Network TV.

LEGACY EVENTS – 4 Applicants Street Vibrations Fall Rally (September 26-30)

Downtown Reno Enjoy HOG heaven at the last great motorcycle rally of the season. Downtown Reno is transformed into a

massive festival of all-things motorcycle. There’s live entertainment on six outdoor stages, more than 250

vendors, bike scavenger hunts and poker runs, fireworks display, major concerts, America’s Finest Custom Bike Builder’s Expo, and a tattoo expo. The event is free to the public to enjoy the outdoor concerts and

vendors. VIP registration is open to all makes of motorcycles.

The Great Reno Balloon Race (September 7-9)

Rancho San Rafael Park It’s one of Reno's most colorful and iconic events and the world's largest free hot-air ballooning affair. The

37th annual event will host over 80 balloons, including the fan-favorite special shapes, the Super Glow Show with up to 50 balloons (Friday/Saturday/Sunday), Dawn Patrol (Saturday/Sunday) and the daily mass

ascension. There’s a photo contest, the world’s largest pajama party, tethered balloon rides, Balloon Boulevard vendor area and the Cloud 9 VIP Club. The Balloon Race has won many awards over the years

including “Best Special Event in Reno” and” Best Special Event in Northern Nevada.” Barracuda Championship (July 30-August 5)

Montrêux Golf & Country Club This year marks the 20th anniversary of hosting 132 first class professional athletes in Reno Tahoe. The

tournament is a player favorite and the only one to feature the Modified Stableford format, encouraging

PGA TOUR professionals to “go for it.” Notable players such as John Daly, Geoff Ogilvy, Padraig Harrington, Jon Rahm and two-time winner J.J. Henry have competed. Televised internationally on The Golf Channel,

the tournament secured Barracuda Networks as their title sponsor in 2014. The PGA TOUR honored the 2017 tournament for “Best Ad Campaign/Promotional Idea” for The Great Clubhouse Cookout which

featured the Patio on 18 presented by Reno Tahoe.

National Championship Air Races (September 12-16)

Reno Stead Airport The "World's Fastest Motorsport" is the most remarkable air race event in the world and the last of its kind

in existence. 2018 will mark a milestone 55th year of distinguished competition that features six race classes flying wingtip to wingtip, some at speeds exceeding 500 mph. Spectator activities include aerobatics

performers, aviation vendors, static military aircraft displays, The Drone Zone, and the Pit area which

provides fans with an up-close experience with pilots, planes and crews. The MultiGP National Championship will return for some of the most intense drone racing competition of the season. The 2018

event will air on NBC Sports with three unique shows scheduled for Spring 2019.

CONVENTION AND

TOURISM SALES UPDATE

Presentation by Sales Department

BID TO HOST USA VOLLEYBALL’S BOYS’ NATIONALS

Presentation by Sales Department

To: RSCVA Board of Directors From: Shelli Fine, Director of Sports Development CC: Phil DeLone, President/CEO Bob Lucey, Board Chair Jennifer Cunningham, Executive Vice President Mike Larragueta, Vice President of Sales Date: January 25, 2018 Subject: Discussion and potential approval of the Reno-Sparks Convention

and Visitors Authority’s bid to host USA Volleyball Boys’ Nationals in June of 2020.

Executive Summary Staff is presenting the financial bid details to host USA Volleyball Boys’ Nationals over the dates of June 24 – July 5, 2020. Pending approval of the funding package detailed below, the RSCVA will be awarded the contract for the 2020 National event.

Background The RSCVA last hosted USA Volleyball’s Boys’ Nationals in 2013. In that year the event actualized just under 17,000 total room nights. The destination has also hosted the 2014 College Club Nationals which actualized 9,000 total room nights. In addition, the destination was selected to host two pre-Olympic World League Qualifiers in 2013 and 2015. Competing cities for the 2020 national event are Anaheim, Dallas, Minneapolis, and Columbus. Historical data collected from USA Volleyball estimates the total room nights for this event will be 20,000. All major hotels in the destination and a handful of select service hotels have submitted proposed room block and concession packages to USA Volleyball. Those room blocks and concessions have been reviewed by USA Volleyball and have been approved to proceed to contract once the financial package from the RSCVA has been approved by the Board of Directors. Please note, USA Volleyball institutes a strict Stay-To-Play policy for all their tournaments therefore ensuring pick up and audits are extremely accurate.

Financial Commitment In effort to secure the rights to host the Boys’ Nationals in 2020, the RSCVA is requesting to fund a cash sponsorship of $100,000. Also requested is funding for an Officials Shuttle program the week of the event in the amount not to exceed $35,000. There will be a performance clause associated with total room night pick-up tied to this cash commitment. Funding will be budgeted for in the 2020 fiscal year. The RSCVA will collect a $12 confidential subsidy from all actualized room nights at each contracted hotel. Estimates for this subsidy are approximately $240,000, which will be put towards the facility rental.

Recommendation Staff recommends the RSCVA board approve the funding package to host USA Volleyball Boys’ Nationals event in June of 2020 in the amount not to exceed $135,000.

HR HOLIDAY POLICY

Presentation by HR Department

HR RSCVA RETIREMENT

POLICY 600.605


To: RSCVA Board of Directors From: Sheri Nill, Director Human Resources Cc: Phil DeLone, President & CEO Bob Lucey, Board Chair Date: January 17, 2018 Subject: Proposed Revisions to: HR Policy 600.605 Retirement from RSCVA Summary RSCVA’s Retirement Policy provides benefits to employees who have been employed by the RSCVA for 5 years or more and retire from the RSCVA. These benefits include payment of accrued but unused vacation hours, payout of accrued but unused sick leave (up to 300 hours), the ability to continue participation in the RSCVA Medical Plan, and, for certain employees who were hired prior to 2012, contributions towards medical premiums. To obtain benefits under the Policy, however, employees must elect to retire, provide the RSCVA with notice of their election, cease employment with the RSCVA and enter into PERS in accordance with NRS 286, and cease any work of any kind for any employer for a period of not less than 90 days following their last day of employment with the RSCVA. After a review of the Retirement Policy, it has been determined that in the event the RSCVA reorganizes its workforce and/or eliminates positions to better manage its operations and assets, some long term employees may choose to retire early in order to obtain the benefits they have worked for while employed by the RSCVA. However, the RSCVA does not want its operational decisions to unnecessarily penalize its long-term employees. Further, the RSCVA wants to encourage its employees to continue their employment with the RSCVA regardless of what future decisions may affect their employment. Therefore, staff recommends a revision to the Retirement Policy waiving the requirements to cease employment for 90-days after retirement and to enter into PERS when an employee’s position is eliminated and they are laid off. In the event an employee is laid off, that employee could choose either to 1) retire and obtain benefits under that policy; or 2) be laid off and obtain benefits under that policy.

Recommendation Therefore, in an effort to encourage employees to maintain their employment with the RSCVA, Staff recommends the following revision to the Retirement Policy:

In the event an employee’s position with the RSCVA is eliminated and the employee will therefore lose their employment with the RSCVA through no fault of their own, the

employee may choose to retire rather than be laid off. In this event only, the RSCVA will waive the requirement that the employee cease any work of any kind for any employer for a period of not less than 90 days following their retirement date. Further, the RSCVA will waive the requirement that the employee enter into PERS on their retirement date. If the employee does choose to retire instead of being laid off, the employee will only be entitled to the benefits under this Retirement Policy and will not be entitled to any benefits under RSCVA’s Layoff and Recall Policy, 900.904.

POLICIES AND PROCEDURES

Page(s): Page 1 of 2 Saved As:

HR Policy 600.605

Manual: HUMAN RESOURCES Formulated: Subject: RETIREMENT FROM RSCVA Reviewed: 11/2017 Governing Board Approval Date: 04/27/2017 Revised: 1/2018

SCOPE: Benefit eligible Retirees. PURPOSE: To define the eligibility requirements and potential benefits that may be available to benefited employees upon retirement into PERS from active employment with the RSCVA. POLICY: The RSCVA reserves the right to augment, modify, curtail, reduce or eliminate its group medical plan.

Nothing within this policy or any policy or language in the Employee Handbook are intended to create

any guarantee regarding maintenance of the group medical plan. In the event that the group medical

plan is discontinued, any retired employee’s benefit under this policy will cease.

Benefited Employees who retire from the RSCVA may be eligible for the following benefits:

• Payout of unused accrued Vacation hours

• Payout of up to 300 unused accrued Sick hours.

• Ability to continue participation in the RSCVA Medical plan in compliance with NRS 287.023.

o When a benefited Retiree becomes eligible for Medicare, they shall register for Medicare

as their primary coverage. The RSCVA plan will then become the secondary payor.

• Benefited employees who were hired prior to 2012*** are currently employed at the RSCVA

and retire from the RSCVA after November 15, 2017 may be eligible to receive the following

contributions toward medical premiums until the Retiree becomes eligible for Medicare (once

Medicare-eligible, all premium contributions shall cease):

o Completion of 10 or more years of service – 50% contribution




HR Policy 600.605



***Retirees who were employed by the RSCVA prior to 2012; completed 10 or more years of

continuous service; were employed as an active benefited employee and retired from the RSCVA

prior to November 15, 2017; and receive a contribution to medical premiums under the RSCVA

Retirement Policy may be eligible to receive the following:

• If the Retiree is, as of November 15, 2017, over the age of 65 or otherwise eligible for

Medicare, and the Retiree is not enrolled in Medicare, the RSCVA will pay any penalties

associated with late-enrollment into Medicare A and B provided the Retiree enrolls with

Medicare during the 2018 enrollment period. The RSCVA medical plan will then become

the secondary payor.

• The RSCVA shall reimburse the eligible Retiree’s premium costs, up to an amount equal

to the Retiree’s premiums contribution, for an approved Medicare Supplemental Plan.

DEFINITIONS:

“Benefited Employees” mean employees who have:

*been employed by the RSCVA in a benefited position for a minimum of 5 years of continuous

service;

*elect to “retire;”

*provide the RSCVA with at least 30-days’ notice of their election to retire;

*cease employment with the RSCVA on their retirement date entering into PERS in accordance

with NRS 286; and

*cease any work of any kind for any employer for a period of not less than 90 days following

their retirement date.



HR Policy 600.605


*Notwithstanding the above, in the event an employee’s position with the RSCVA is eliminated

and the employee will therefore lose their employment with the RSCVA through no fault of their

own, the employee may choose to retire rather than be laid off. In this event only, the RSCVA

will waive the requirement that the employee cease any work of any kind for any employer for

a period of not less than 90 days following their retirement date. Further, the RSCVA will waive

the requirement that the employee enter into PERS on their retirement date. If the employee

does choose to retire instead of being laid off, the employee will only be entitled to the benefits

under this Retirement Policy and will not be entitled to any benefits under RSCVA’s Layoff and

Recall Policy, 900.904.

“Years of service,” for purposes of this policy, means all years an employee has been employed at

the RSCVA, regardless of any gaps in that employment. By way of example only, if an employee

worked for 2 years at the RSCVA, left that employment for 3 years, and then returned to the RSCVA

on or before December 31, 2011 and worked for 4 more years, that employee’s “years of service” is

6 years.

“Retiree” for the purposes of this policy means a formerly active benefited employee who has retired

into PERS from the RSCVA.

To discuss PERS retirement benefits employees should contact:

Public Employees Retirement System

693 Nye Lane

Carson City, NV 89703

775-687-4200

www.nvpers.org



HR Policy 600.605


HR RSCVA LAYOFFS & RECALLS

POLICY 900.904




HR Policy 900.903

Manual: HUMAN RESOURCES Formulated: 01/17 Subject: LAYOFFS AND RECALLS Reviewed: 4/2017 Governing Board Approval Date: 4/27/2017 Revised: 1/2018

SCOPE:

Organization wide. PURPOSE: To establish and adhere to a standardized procedure for meeting our responsibilities to employees who become displaced or laid off because of changes in operations, reorganization, shutdowns, or cutbacks, or other business reasons. The RSCVA will retain the employees who best meet the RSCVA’s operational needs. POLICY: The RSCVA will conduct any reduction in such a way as to avoid an adverse impact with regard to race, creed, national origin, sex, age, veteran status, marital status, disability, or any other basis protected by federal, state or local law.

Layoffs or reductions in force are decided based on a combination of factors including but not limited to seniority, performance, skill level, employment status, and any other factor related to a business reason. In the event it becomes necessary to reduce the work force, it shall be the policy to consider various alternatives. The RSCVA will conduct work force reduction consistent with nondiscrimination issues and its equal opportunity policy. For the purpose of this policy, seniority will be measured on the employee's departmental date of hire. SEVERANCE PAY Benefited Full time employees who have completed their probationary period and who are terminated in accordance with this Article ("laid off) will be eligible to receive severance pay. Years of service will be calculated based on completed annual years of service from date of hire. Severance will be paid in a lump sum amount, according to the following schedule:

Period of Service Severance Pay Amount 90 days thru 1 year 1 weeks

1-2 years 2 weeks 2-3 years 3 weeks 3-5 years 4 weeks 5-7 years 6 weeks 8+ years 8 weeks

Unused Sick Leave In addition to the Severance Pay listed above, Benefited Full time employees who have been employed by the RSCVA for fifteen (15) years or more and who laid off due to no fault of their own will be eligible to receive payment for unused sick leave at a rate of one (1) hour for every three (3) hours of unused sick leave up to a maximum of three hundred (300) hours paid. Years of service will be calculated based on completed annual years of service from date of hire. RECALL POLICY:

The RSCVA reserves its right to recall employees who best meet the operational needs of the RSCVA.

An employee who is recalled within one hundred and eighty (180) days from the last day of work will retain the same seniority date. If the employee is recalled after the one hundred and eighty (180) days from the last day of work, the employee will be regarded as a new hire. Nothing in this Policy or any other RSCVA document should be understood as creating guaranteed or continued employment, employment for any specific duration of time, a requirement that “cause” exist before termination, or any other guarantee or continued benefits.

RENO-SPARKS CONVENTION AND VISITORS AUTHORITY NOTICE …

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