Renata A. Hedrington Jones, MSW - Richmond Public...
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Renata A. Hedrington Jones, MSW Coordinator, Medicaid & Special Projects Richmond Public Schools Office of Exceptional Education & Student Services
Transcript of Renata A. Hedrington Jones, MSW - Richmond Public...
Renata A. Hedrington Jones, MSW
Coordinator, Medicaid & Special Projects
Richmond Public Schools
Office of Exceptional Education & Student Services
Welcome
Introductions
Purpose
Process to Become an Approved Provider in RPS
Therapeutic Day Treatment (TDT) Implementation
Evaluation System
Virginia Independent Clinical Assessment Program (VICAP)
Welcome
Dr. Michelle Boyd, Director
Richmond Public Schools
Office of Exceptional Education & Student Services
Ms. Renata A. Hedrington Jones, MSW
Richmond Public Schools
Coordinator, Medicaid & Special Projects
Ms. Terri Harris, VP Operations
Communities in Schools -Richmond
Welcome & Introductions
The mission of Richmond Public Schools, the
gateway to infinite possibilities, is to lead our students to extraordinary, honorable lives as inspirational global leaders who shape the future with intellect, integrity, and compassion through challenging, engaging learning experiences guided by highly qualified, passionate educators in partnership with families and communities.
RPS Mission
Student Achievement
Communities in Schools
Richmond Public
Schools
Therapeutic Day
Treatment
Partnership for Achievement
Communities in Schools
Richmond (CISR) Richmond Public Schools Therapeutic Day
Treatment
Identifies and addresses unmet needs of children and families to help children stay in school by mobilizing existing community resources and fostering cooperative partnerships
Develop and implement engaging, innovative, and rigorous curriculum that will optimize learning. Engage all facets of the community as partners in accomplishing our mission and objectives. Align people and resources strategically to maximize impact.
Provides services (e.g. counseling, crisis intervention) to help children during the school day to improve behaviors, emotional well-being, and /or attendance
“One Goal – Unique Roles”
Clarify structures and processes regarding therapeutic day treatment (TDT) in Richmond Public Schools for enhanced student outcomes
Clarify TDT roles and responsibilities among Richmond Public Schools, Communities in Schools Richmond, and TDT providers for increased collaboration and effectiveness
Meeting Purpose
Becoming an Approved TDT Provided in Richmond
Public Schools
Step-by-Step Process
Provider
• Submit Therapeutic Day Treatment Application with attachments to CISR, Terrie Harris & RPS Coordinator, Renata A. Hedrington Jones
CISR
• Notify provider & RPS Coordinator of agency approval or denial
• Send letter to approved provider informing them that the RPS Coordinator will schedule a meeting within 10 business days
RPS Coordinator
• Add provider to list of approved providers
• Review principal’s request for providers
• Provide principals with updated provider list by the 15th of each
How to Become an Approved
TDT Provider in RPS
Step 1: Provider Application
Therapeutic Day Treatment Application
If you have not completed this process and are currently in an RPS school you must complete this process
If you have not signed an MOU with CISR and are currently in a RPS school, you must do so or you will not be permitted to enter a RPS building until the required documentation is on file
How to Become an Approved TDT Provider in RPS
Step 2: Provider Approval Notification
Agencies will be notified of
approval or denial by CISR.
Only approved agencies will be
added to the approved TDT
roster.
Upon approval (step 2), agencies will be notified by CISR
that they have been approved and will be added to the Richmond Public Schools’ approved day treatment provider roster.
Agency appearance on the approved RPS TDT provider
roster means the agency has met the qualifications to provide services in schools.
Agency appearance on the approved RPS TDT provider roster alone, does not mean an agency can enter and provide service in RPS schools.
Agency Notification
When needed, principals/designees will make a
written request for specific TDT agencies (Principal Request for Day Treatment Services) to Renata Jones
Principals will have access to brochures from agencies on the approved provider list to inform their decision.
Principals may contact potential agencies to obtain additional information not included in the brochure to inform their decision.
TDT Provider Access to Schools
Step 3: Principal Request for Day Treatment Services
Safeguard Instructional Time
School-based staff must be able to focus on instruction in order to achieve the mission of Richmond Public Schools.
Rationale for Modified Request Process
Note: TDT providers are to refrain from soliciting TDT services to school-based staff.
Renata Jones will respond to principals’ requests for
agencies to provide TDT in his/her specific school.
Upon approval, principals will contact the specific agency and schedule an intake meeting (start date, expectations,…).
Step 4: Notification to Provide Service in Specific Schools
TDT Implementation
Plan for Success
TDT providers must adhere to confidentiality regulations
at all times.
School staff and TDT providers will collaboratively determine the most appropriate time for students to receive TDT service
Refrain from pulling students from core content courses
Ensure in-class support does not take away from the instructional process / learning environment
Implementation of TDT
TDT providers will collect baseline, formative, and
summative data regarding target behaviors (e.g. attendance, discipline infractions)
TDT providers will review progress data with school-based staff (inclusive of CISR site supervisor as on a regular basis (at minimum – 4.5 week intervals)
Implementation of TDT
Agencies do not transfer to other buildings because their students transferred to a new school (complete application process must be followed)
Example:
Mickey Mouse received TDT from Agency X while attending ABC Middle School. Mickey Mouse transferred to DEF Middle School. If Agency X is not a current provider in DEF Middle School, they will not provide services to Mickey Mouse. While Agency X is an approved agency on the RPS list, Agency X would only be permitted in DEF Middle School via principal request through the RPS process.
Transfer Students
Should questions or concerns arise regarding the implementation of TDT in schools, please use the communication protocol listed below.
Communication Protocol
TDT Designee (e.g. assistant principal) / CISR Site Supervisor
Principal
Renata Jones,
Special Projects Coordinator / Terrie Harris, CIS VP Operations
Michelle Boyd, Director, Exceptional Education and Student Services
Start Here
Contact information appears on the last slide
Communication Protocol
Communicate with CIS Coordinators
TDT providers are an INTEGRAL part of the school family
Submit professional documentation in a timely manner
All information is confidential
Providers shall not attend meetings of students they do not serve
Providers may not recruit clients
Program Evaluation
Did We Achieve Our Goal?
TDT results in …
Increased social and emotional competency
Reduction in disruptive and aggressive behaviors
Reduction in suspensions, truancy, expulsions, and violence
Desired Results of Therapeutic Day Treatment
Each TDT agency will be evaluated semi-annually by each
school served (some agencies will receive multiple evaluations because they provide services in multiple schools).
Based on the evaluations, principals will make a determination regarding continued partnership with the agency for TDT. Note: Principals reserve the right to terminate partnership
with an agency at any time.
Evaluations will also be reviewed at the division level to
determine trends within agencies across the division.
Annual Evaluations
Day Treatment Provider Evaluation
Day Treatment Provider Evaluation(p.2)
Principal Evaluation(p.3)
Virginia Independent Clinical Assessment Program (VICAP)
Required Process
Reminder
VICAP Process must be followed
CISR and building administrators will ensure that the procedure is followed
Parents are assisted with the VICAP process by CISR staff or building designee
Providers are not to assist in this process
Richmond Public School’s building principal or designee may recommend that a student begin the VICAP process to receive services
Parent contact VICAP to obtain an independent clinical assessment to determine if a student is eligible to receive Medicaid-funded services. Services that require an independent assessment include: Therapeutic Day Treatment Services (school based services)
Intensive In-Home Services (home based services)
Mental Health Support Services (community based services)
Residential Treatment (out of home – residential services)
Referrals for TDT in RPS
The child’s school will provide parents the list of Therapeutic Day Treatment providers that provide services in the child’s school.
School is to be unbiased. This will assist the parent in choosing a provider if the child is eligible for Therapeutic Day Treatment Services (a school based service) – all other Medicaid-funded services are provided outside the school and the school may provide a list of providers to assist the parent if the child is eligible for any of the other Medicaid-funded services.
Principals may designate the CISR Site Coordinator this task
Parents will find out the day of the assessment if their child is eligible for services. The parent needs to notify the child’s school (ASAP) if the child has been found eligible/ineligible to receive Mental Health Services. If eligible for therapeutic day treatment services the parent informs the school principal or designee who the provider of the services will be and provide the school written consent to exchange information with the provider. Neither RPS designee nor staff person is to suggest any provider to the parent.
Children who transfer to a school and who were receiving services prior to the move does not guarantee that the provider will transfer with the student
VICAP APPROVAL
The PARENT is responsible for scheduling an Independent Clinical Assessment with
Richmond Behavioral Health Authority (RBHA) at 819-4063. The parent will be given the first available appointments which will be made at one of the following locations:
RBHA 107 S. Fifth Street, Richmond , VA
or
United Methodist Family Services, 3900 West Broad Street, Richmond, VA
The RPS building principal or designee may assist the parent in scheduling the VICAP Assessment
VICAP Appointments
Final Thoughts
Together…..We Can!
RPS is Traveling the Road to Excellence, Equity, & Empowerment of ALL Students
Renata A. Hedrington Jones, MSW
Coordinator, Medicaid & Special Projects
Office of Exceptional Education & Student Services
Richmond Public Schools
(804) 228-3254
Ms. Terrie Harris, VP of Operations
Community In Schools
(804) 357-1247
Dr. Michelle Boyd, Director
Office of Exceptional Education & Student Services
Richmond Public Schools
(804) 780-7911
Contacts
Questions
