REGULAR MEETING OF THE GOVERNING BODY OF RICE, TEXAS ...
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REGULAR MEETING OF THE GOVERNING BODY OF RICE, TEXAS Tuesday, November 9, 2021 7:00 PM Rice City Hall 305 N. Dallas Street Rice, TX 75155 AGENDA 1. Roll Call 2. Pledge of Allegiance 3. Prayer 4. Public Forum 5. Read Mission Statement 6. Discuss and Deliberate Regular City Council Meeting Scheduled on the 2nd Tuesday of Each Month 7. Vote in Parks and Recreation Board 8. Discuss House Bill 2073 9. Closed Executive Session- Employee 10. Approval of Minutes a. Approval of Minutes 11. Approval of Financials 12. Mayor's Announcements a. October Mayor Announcements 13. Fire Department Report a. Present Voluteer Fire Department with Fall Festival Donation Check b. October Fire Dept. Report 14. Administrative Offices Report a. Email from Auditor's b. October Admin Report
Transcript of REGULAR MEETING OF THE GOVERNING BODY OF RICE, TEXAS ...
REGULAR MEETING OF THE GOVERNING BODY OF
RICE, TEXAS
Tuesday, November 9, 20217:00 PM
Rice City Hall305 N. Dallas Street
Rice, TX 75155
AGENDA
1. Roll Call
2. Pledge of Allegiance
3. Prayer
4. Public Forum
5. Read Mission Statement6. Discuss and Deliberate Regular City Council Meeting Scheduled on the 2nd
Tuesday of Each Month7. Vote in Parks and Recreation Board8. Discuss House Bill 20739. Closed Executive Session- Employee
10. Approval of Minutes
a. Approval of Minutes
11. Approval of Financials
12. Mayor's Announcements
a. October Mayor Announcements
13. Fire Department Report
a. Present Voluteer Fire Department with Fall Festival Donation Checkb. October Fire Dept. Report
14. Administrative Offices Report
a. Email from Auditor'sb. October Admin Report
c. October Courts Report
15. Police Report
a. October Police Report
16. Adjourn
Item Title: Read Mission Statement
Summary:
Background:
Item Title: Discuss and Deliberate Regular City Council Meeting Scheduled on the 2nd Tuesdayof Each Month
Summary:Update City Council Monthly Meetings to the 2nd Tuesday of Each Month at 7pm
Background:Currently City Council Monthly Meetings are on the 1st Tuesday of Each Month
Item Title: Vote in Parks and Recreation Board
Summary:Vote in a Parks and Recreation Board
Background:
Item Title: Discuss House Bill 2073
Summary:House Bill 2073 discusses requirements with Emergency Responders and communicablediseases.
Background:
ATTACHMENTS:Description Type2073 Cover Memo
Item Title: Closed Executive Session- Employee
Summary:
Background:
Item Title: Approval of Minutes
Summary:
Background:
ATTACHMENTS:Description Type10/18/21 Regular Meeting Minutes Cover Memo
Workshop Meeting Minutes 10/18/21 Cover Memo
Minutes
Regular Meeting
Monday, October 18, 2021
7:00 PM
ITEM 1: Roll Call
Mayor J. Nicole Jackson called the meeting to order at 7:08pm and Jared Alsup conducted roll call.
Member(s) Present: Dusti Young, Vickie Young, Diane Cheek, Sheila Teague, Christi Campbell, Mayor J. Nicole Jackson, and Jared Alsup
Member(s) Absent:
ITEM 2: Pledge of Allegiance
Mayor J. Nicole Jackson led the pledges.
ITEM 3: Prayer
Prayer was given by Christi Campbell
ITEM 4: Public Forum
Moses Garcia gave the Presentation for Angel’s Park
ITEM 5: Downtown Beautification Project
Motion Made by Christi Campbell to approve the Beautification Project.
Seconded by Sheila Teague
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
ITEM 6: Grant Works as the Administrator for the American Rescue Plan Grant
Motion to approve the Grant Works as the Administrator for the American
Rescue Plan Grant by Vickie Young.
Seconded by Dusti Young
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
ITEM 7: Discuss and deliberate to Amend the Budget to Repair all AC Units, in the Annex
& Gym and make repairs to the Old Police Dept. Building Repairs.
Motion to approve to Amend the Budget made by Christi Campbell
Seconded by Vickie Young
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
ITEM 8: Discuss and deliberate Time Capsules
Motion to leave Time Capsules where they are and document in City Hall made
By Vickie Young.
Seconded by Sheila Teague
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
ITEM 9: Discuss and deliberate access to the Safe deposit box
Motion to grant access to safe deposit box vault made by Christi Campbell
Seconded by Dusti Young
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
ITEM 10: Discuss and deliberate on adding James Alsup, Holly McGinnis, Becky Funes
Mechelle Haston to make deposits at the bank
Motion made by Dusti Young to approve adding on the names for making
deposits.
Seconded by Vickie Young
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
ITEM 11: Discuss and deliberate Ordinance Revise Fiscal Year 10/1/21-12/31/21
Ordinance# 522
Motion made by Christi Campbell to Revise Fiscal Year
Seconded by Vickie Young
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
ITEM 12: Discuss and deliberate Inspection of the Municipal Building
Motion made by Dusti Young
Seconded by Diane Cheek
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
ITEM 13: Discuss and Consider creating an Ordinance allowing approved site plans for
the driveways, on a case-by-case basis for both commercial and residential
Motion made by Christi Campbell to approve creating the ordinance
Seconded by Dusti Young
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
ITEM 14: Approval of Minutes
a. 8-17-21 Workshop Meeting Minutes
b. Approve September 14, 2021, Regular Meeting Minutes
c. 9-14-21 Special Meeting Minutes
d. August 17,2021 Special Meeting Minutes
e. 8-10-21 Workshop Meeting Minutes
Motion to approve Meeting Minutes made by Vickie Young
Seconded by Christi Campbell
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
ITEM 15: Approval of Financial Statements
Motion made by Dusti Young to approve Financial Statements
Seconded by Vickie Young
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
ITEM 16: Mayor’s Announcements
a. September 2021 Mayor’s Report
ITEM 17: Fire Department Report
ITEM 18: Administrative Offices Report
a. Administrative Report for September 2021
ITEM 19: Police Report
a. September 2021 Monthly Police Report given
ITEM 20: Municipal Court Report
a. Municipal Court Report given by Mechelle Haston
Motion made to Adjourn the Meeting at 8:55pm made by Dusti Young
Seconded by Vickie Young
Ayes: Vickie Young, Dusti Young, Diane Cheek, Sheila Teague, Christi Campbell
Attest:
_________________________________________Date_________________
transferred to and from the courthouse without having hard copies made for case files and saving trips back and forth to the courthouse.
Budget items approved for 2021
5,000- AED’s
900.00 Crimefighter software
22,000 Body Cams
$18,000 for Dispatch fees
$700.00 for Training.
$6,000 Driveway for PD
ITEM 6: Discuss Council members engagement with the community’
Mayor Jackson made suggestions for the engagement of each council member.
ITEM 7: Motion to Adjourn made by Mayor J. Nicole Jackson at 7:22pm
Attest:
_______________________________________Date _____________________
Holly McGinnis Secretary/ Finance
Minutes
Workshop Meeting
Monday, October 18, 2021
6:00 PM
ITEM 1: Roll Call
Mayor J. Nicole Jackson called the meeting to order at 6:07pm and Jared Alsup conducted roll call.
Member(s) Present: Vickie Young, Dusti Young Diane Cheek, Sheila Teague, Christi Campbell, Mayor J. Nicole Jackson, and Jared Alsup
Member(s) Absent:
ITEM 2: Pledge of Allegiance
Mayor J. Nicole Jackson led the pledges.
ITEM 3: Prayer
Prayer was given by Christi Campbell
ITEM 4: Agenda
Discuss and Deliberate Employee Handbook
Table Handbook to the next meeting
Motion to Adjourn the Workshop made at 7:07pm
Attest:
_______________________________________Date _____________________
Holly McGinnis Secretary/ Finance
Item Title: October Mayor Announcements
Summary:Town Hall Meeting- Jan.Comprehensive PlanEmergency PlanP&Z Board MeetingCity Marketing- Website, You Tube, One page, Social MediaMeetings will be posted on Website first of yearRevenue Sources- Business Hub, Old PD, Workout Room, Event Space, Newsletter AdsContract with Republic
Background:
Item Title: Present Voluteer Fire Department with Fall Festival Donation Check
Summary:
Background:
Item Title: October Fire Dept. Report
Summary:
Background:
ATTACHMENTS:Description TypeFire Cover Memo
Rice Volunteer Fire Department had Monthly for October 2021.
Our current active membership is 10 members with total of 17 members.
Rice Volunteer Fire Department responded to 2 calls for service for the month of October 2021.
MVA – 1
Medical Emergency - 1
Gaylon Taylor
Chief Rice Volunteer Fire Department
Item Title: October Admin Report
Summary:
Background:
ATTACHMENTS:Description TypeAdmin Report Cover Memo
Administration Report
OCTOBER 2021
Ecclesiastes 4:10Ecclesiastes 4:10Ecclesiastes 4:10Ecclesiastes 4:10 10If either of them falls down, one can help the other up. But pity anyone who falls and has no one to help them upupupup.
General Administration
> Conducted Pay/Benefit Employee Account Updating
> Implemented using the Records Room
> Addressing IRS Accounting Issues from 2018 and 2020 (Over 20K in discrepancies)
> Created (Events) Merchant ID and Implemented using Card Swipe Device for City Events
> All City Council Meeting Minutes Updated to include outstanding August Minutes
> Coordinated with Inspector to submit RV Ordinance to Lawyer
> Deconflicted and Signed TX DOT Green Ribbon Project AFA (Advanced Funding Agreement) and LMA (Land Maintenance
Agreement) 200K
> Created Emergency Business Contact List (for PD) and Networking Contact List (for EDC)
General Administration
> Review City Hall and PD Building Inspection
Permits
Permit # Contact Property Permit Type Status Applied Date Issued Date Expired Date Completed Date Permit Amount Adjusted Amount Paid Amount Balance
21-00213-01 Harrison Homes Final Plat Application Completed 6/30/2021 10/22/2021 10/22/2021 $705.00 $0.00 $705.00 $0.00
21-00219-01 Bryson Electric 100 E. Calhoun Street Electrical Permit Issued 7/9/2021 10/22/2021 $100.00 $0.00 $100.00 $0.00
21-00224-01 Power Plumbing Inc Certificate of Occupancy Issued 7/22/2021 10/22/2021 $125.00 $0.00 $125.00 $0.00
21-00234-01 Abbi Jared Terry 300 Patriot Drive Garage Sale Permit Completed 8/13/2021 10/22/2021 10/22/2021 $3.00 $0.00 $3.00 $0.00
21-00247-01 Amalia Chavez Electrical Permit Issued 9/3/2021 10/22/2021 $100.00 $0.00 $100.00 $0.00
21-00249-01 Vicky Fisher 502 W. Camden Street Garage Sale Permit Completed 9/10/2021 10/22/2021 10/22/2021 $3.00 $0.00 $3.00 $0.00
21-00250-01 Jose Eduardo Camarillo 306 NW Private Road 143 Addressing Permit Issued 9/14/2021 10/22/2021 $25.00 $0.00 $25.00 $0.00
21-00256-01 ACM Plumbing Co. 852 W. Fannin Street Contractor Registration Completed 9/27/2021 10/22/2021 10/22/2021 $100.00 $0.00 $100.00 $0.00
21-00257-01 JR West Texas Concrete LLC 208 W. Gilmer Street Fence Permit Completed 9/27/2021 10/1/2021 10/1/2021 $10.00 $0.00 $10.00 $0.00
21-00258-01 S Bar C Tack and Feed Business License Completed 9/27/2021 10/22/2021 10/22/2021 $25.00 $0.00 $25.00 $0.00
22-00002-01 Cowboy Construction LLC Hernandez Contractor Registration Completed 10/1/2021 10/22/2021 10/22/2021 $100.00 $0.00 $100.00 $0.00
22-00003-01 Kyle Richardson 205 W. Calhoun Street Roof Permit Applied 10/1/2021 10/1/2021 11/30/2021 $0.00 $0.00 $0.00 $0.00
22-00004-01 Irma Torres Ornelas 1100 SW. McKinney Street 189 Simple Electrical Permit Issued 10/7/2021 10/22/2021 $150.00 $0.00 $150.00 $0.00
22-00005-01 Hernan Hernandez Contractor Registration Completed 10/14/2021 10/22/2021 10/22/2021 $100.00 $0.00 $100.00 $0.00
22-00006-01 Pixels and Scribbles Business License Completed 10/14/2021 10/20/2021 10/20/2021 $25.00 $0.00 $25.00 $0.00
22-00008-01 Rice Car Wash Business License Renewal Completed 10/19/2021 10/22/2021 10/22/2021 $15.00 $0.00 $15.00 $0.00
22-00009-01 4 T E C LLC Contractor Registration Completed 10/19/2021 10/22/2021 10/22/2021 $100.00 $0.00 $100.00 $0.00
22-00010-01 eusebio gomes Electrical Permit Issued 10/19/2021 10/22/2021 $100.00 $0.00 $100.00 $0.00
22-00011-01 Irma Torres Ornelas 1100 SW. McKinney Street 189 Simple Electrical Permit Issued 10/20/2021 10/22/2021 $150.00 $0.00 $150.00 $0.00
22-00012-01 Doris Cates 1100 SW. McKinney Street 168 T-Pole Issued 10/20/2021 10/22/2021 $100.00 $0.00 $100.00 $0.00
22-00013-01 Sergio Hernandez (Refunded)(Used Dif Cont) 203 E. Calhoun Street Driveway Approach Issued 10/21/2021 10/22/2021 $100.00 $0.00 $0.00 $100.00
22-00018-01 Kaley Garza 305 E. Monica Lane Animal License Completed 10/26/2021 10/29/2021 10/29/2021 $3.00 $0.00 $3.00 $0.00
22-00019-01 Kaley Garza 305 E. Monica Lane Animal License Completed 10/26/2021 10/29/2021 10/29/2021 $3.00 $0.00 $3.00 $0.00
22-00020-01 Kaley Garza 305 E. Monica Lane Animal License Completed 10/26/2021 10/29/2021 10/29/2021 $3.00 $0.00 $3.00 $0.00
22-00021-01 Kaley Garza 305 E. Monica Lane Animal License Completed 10/26/2021 10/29/2021 10/29/2022 10/29/2021 $3.00 $0.00 $3.00 $0.00
Parks and Recreation
>Coordinated with the Committee and Executed the 2021 Fall Festival with over 26 vendors and
multiple attractions resulting in raising $5406.43 for the Volunteer Fire Department.
>Implemented the Business Hub Payment Schedule
>Commenced Holiday Season Planning
>Completed Fall Festival Lessons Learned Meeting to apply for next year
Parks and Recreation>Fall Festival 2021 (Community Raised $5406.43 Total)
FALL FESTIVAL CITY OF RICE BUDGET REVENUE THROUGHT THE BANK (FESTIVAL ACCOUNT deposited
$1,500.00 REVENUE
$360.00 Jerry Signs for Banners $739 Credit Cards-T-shirts-tickets, silent auctions, cake auctions - Saturday
$1,140.00 $745.00 Raffle Cash Monday 24-Oct
$57.01 Pens $320.00 Check Donations Arizona Charlies 25-Oct
$1,082.99 $50.00 Cake Auction 25-Oct
$169.72 cups $180.00 Arizona Charlies silent auction 25-Oct
$913.27 $170.00 Tonya auction 24-Oct
$250.00 porta potties Pay day of Festival $390.00 Mechanical Bull 24-Oct
$663.27 $150.00 S Bar C donataion 24-Oct
$500.00 Video servies Jeffrey Watson $721.00 misc. cash from city booth 24-Jan
$163.27 balance of budget $565.00 total left from Donor funds
$660.00 Vendor fees added to budget $4,030 Total amount of check to be written by C ity of Rice To VFD of Rice TX
$823.27 balance of budget
DONATIONS DONATED DIRECTLY TO VFD OF RICE TX (BY VICKIE YOUNG'S DONATIONS)
$586.00 Food Booth - Vickie Young 23-Oct
$123.43 Kona Ice Donation of 10% over $250 sales 1-Nov into fire department acct per Diane
$667.00 Donation Jars Firemen Collected 23-Oct
$1,376.43 Total collected and turned over to The VFD of Rice
Grand Total donated to the VFD of Rice from the Fall Festival 2021
$5,406.43
Public Works
> Installed 15 New Steel Trash Cans in support of Fall Festival
> Finished Gym Room and Senior Citizen Room and Conference Room
> Repaired City Truck Passenger Window
> Installed Gravel to ramp up to the Concrete parking area for the Police Department
> Assisted in making the Games for the Fall Festival
> Installed Police Department Down Spouts
> Coordinated the Repairs to the EDC Farmers Market Power Pole (Concerts / Events)
> Assisted with the City Hall and PD Building Inspections
> Set and cleanup from Fall Festival
Have a Blessed Day!!!
Item Title: October Courts Report
Summary:Monthly Court Report
Background:
ATTACHMENTS:Description TypeCourt Report Cover Memo
City of RiceMunicipal Court Council ReportFrom 10/1/2021 to 10/31/2021
11/5/2021 8:05 AM
1
290
66200129
$825.58$13,000.86 $22,279.29$16,239.03 $711.33
56
290
72060
0
183
0 10
61
25288 0
City Ordinance
Collections
DeferredDriver SafetyDismissedNon-Cash CreditPaid
Building SecurityCourt Costs FinesState Fees Tech Fund
FTAs
Omni
OtherParkingPenal
Scofflaw
Traffic
Jury AppealBench
VPTAs
ClosedIssued Served
Violations by TypeTotal316
FinancialTotal
$53,056.09
WarrantsTotal313
FTAs/VPTAsTotal117
DispositionsTotal161
Trials & HearingsTotal
1
Omni/Scofflaw/CollectionTotal580
1
Item Title: October Police Report
Summary:
Background:
ATTACHMENTS:Description TypeOct Police Report Cover Memo
