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Yavapai College District Governing Board
Budget Public Hearing, Budget Adoption, and Regular Board Meeting
Tuesday, May 12, 2020 at 1 p.m.https://www.youtube.com/user/YavapaiCollege
Budget Public Hearing1:00 p.m.
General Functions Item #1.0
1.1 Call to Order – Chair McCasland
New Business Item #2.0
2.1 2020‐2021 Yavapai College Community College District Budget –INFORMATION
Dr. Clint Ewell, Vice President for Finance and Administrative Services
Yavapai CollegeFY20‐21 Budget
May 2020
Budget Timeline• Oct: Tuition Approval
• Nov: Environment Overview
Preliminary Assumptions
• Jan: Budget Work Study
• Mar: Capital Budget Draft
• Apr: Draft Budget Review & Feedback
• May: Final Budget ApprovalPage 5
Context: Coronavirus Update• Respiratory illness• More contagious and severe than flu• Some asymptomatic• Some experience flu‐like symptoms• Some hospitalized• Per CDC, most vulnerable
• 65+• Chronic lung issues/ asthma
• Serious heart conditions• Immunocompromised
• Severely obese• Diabetes• Kidney dialysis• Liver disease
• Wave 1: 5‐10% Exposure
• Vaccine: Experts project 1/21‐7/21
• Unemployment 14.7%
• Market down 20% from peak
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National Reopening Recommendations• Whitehouse Opening Up America Again
• Individuals: Hygiene, Stay home if sick, mask
• Employers: social distance, PPE, sanitize
• Assuming
• Regular Hospital Capacity Exceeds Demand
• Adequate PPE & Ventilators
• Capacity to Test & Trace
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• Phase 1: After 14 days of declining cases or % Positive
• Businesses start to reopen
• Vulnerable stay home, social distance, groups <=10, avoid travel, telecommute
• Phase 2: After 28 days declining cases or % Positive
• More businesses reopen
• Vulnerable stay home, social distance, groups <=50, telecommute
• Phase 3: After 42 days of declining cases or % Positive
• All businesses open
• Vulnerable in public with social distance
• Reopening Arizona• Stay home, stay healthy, stay
connected until 5/15
• 250,000 tests for First Responders and UA
• Reopened
• Essential businesses (never closed)
• Elective surgery 5/1
• Retail 5/4
• Barbers & Salons 5/8
• Restaurants 5/11 8
• State Corona Models• IHME (4/29)
• AZ Peak 5/1
• AZ Begin relax social distance 7/6
• CovidActNow (5/7)• AZ Peak mid July
• High risk to reopen due to low testing• 4th lowest in US
• Covid19‐projections (5/7)• AZ Peak late June
• UA/ASU (4/22)• AZ peak 5/22
Yavapai College Status
• Fall Term• Move to 70% Online• normally 20%
• Remaining 30% hybrid• Lecture online
• Hands‐on components will meet or exceed CDC guidelines
• Planning for employees returning to Campuses & Centers safely
• Taking steps to make facilities safer• Disinfecting
• Visual Cues
• Air circulation 9
• Spring Term• Transitioned to online classes after Spring Break
• Non‐essential employees telecommuting
• Virtual Commencement on 5/9
• Summer Term• 99% Online classes
• Normally 80%
• Enrollments up 30%+
• Non‐essential employees telecommuting
Who is Yavapai College?
Mission…to provide quality higher learning and cultural resources …
VisionWe will make Yavapai County a premier place to learn, to work, and to live
Board Ends: YC exists so communities within Yavapai County have access to and are equipped with the knowledge and skills to improve quality of life. The College will achieve these results at a justifiable cost.
1. Education Ends• Affordable price
• Job Seekers, Transfer, Lifelong Learners
2. Economic Ends• Help communities generate/ sustain jobs
3. Community Ends• Provide access to vibrant social and cultural life Page
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End 1: EDUCATION
• Adult Basic Education
• Dual Credit
• Developmental Education
• Transfer
• Career Technical
• Continuing Education
Page 11
End 2: ECONOMIC DEVELOPMENT
• Regional Economic Development Center• Economic Impact & Policy Analyses
• Non‐credit Custom Training
• SBDC
• Credit Coursework• Allied Health
• Business
• Career Technical
• Public Safety Page 12
End 3: Community
• Classes• 2000+ face‐to‐face, 500+ online
• OLLI & Edventures
• College for Kids
• Art Galleries
• Libraries• 20% of County system
• Community Events• Live
• Movies & SatellitePage 13
Budget Achievements• Great Value
• Taxpayers
• Among lowest property tax in nation
• Lowered total property tax for 2nd year in a row
• Students
• Lowest price in state for full‐time students
• Well below national community college average price for part time students
• Promise
• Senior Citizen Discount
• Full time student Discount
• $1.2M to high school students
• Funds Strategic Plan• Enhance Student Success
• FT Discount
• Supplemental Instruction
• OER
• Grow Enrollment
• Engagement: Gen 1, Student Gov’t, Athletics, Students of Leadership
• Marketing
• Online capability/ capacity
• Support Economic Development
• New Programs
• VVSTC
• Build Organizational Capacity
• Practice Fiscal Stewardship14
Page 15
State Budget Forms
Page 16
RESOURCES
Versus Last Year
Page 17
2.7% ‐22.3%9.8%‐.4% ‐37% ‐4.3%
FY21 Budget Comparison of Draft to Final
• Revenues • Lowered Auxiliaries $1.2M• Res Halls, Food, Community Events, FEC, SWC
• Lowered use of Fund Balance• Increased Restricted $1.9M• CARES
• Expenses• Lowered Auxiliaries• Lowered Capital $2M• Increased Restricted Page
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FY21 Budget
Questions, Discussion,& Request for Adoption
Public Comments Item #2.2
INFORMATION
Adjournment of Budget Public Hearing Item #3.0
Budget Adaption Meeting
Immediately after adjournment of Public Budget Hearing (Estimated time 1:20PM)
General Functions Item # 1.0
1.1 Call to Order – Chair McCasland
New Business Item # 2.0
2.1 Roll Call – Adopt 2020‐2021 Yavapai County Community College District Budget
Discussion and/or Decision
Adjournment of Budget Adoption
Meeting Item #3.0
Yavapai College District Governing Board
Immediately after adjournment of Budget Adoption Meeting (Estimated time 1:30PM)
Regular Board Meetinghttps://www.youtube.com/user/YavapaiCollege
General Functions Item # 1.0
1.1 Call to Order – Chair McCasland
1.2 Pledge of Allegiance
General Functions Item 1.01.1 Call to Order – Board Chair, Deb McCasland1.2 Pledge of Allegiance1.3 Adoption of Agenda1.4 Board Minutes Approval
1.4.1 Re‐Submission of Board Regular Meeting – Tuesday, November 12, 2019 (Attached)1.4.2 Board Budget Workshop – Tuesday, January 21, 2020 (Attached)1.4.3 Board Regular Meeting – Tuesday, January 21, 2020 (Attached)1.4.4.Board Public Executive Session Meeting – Monday, January 27, 2020 (Attached)
General Functions Item # 1.0
1.3 Adoption of Agenda – DECISION
1.4 Board Minutes Approval‐DISCUSSION and DECISION
1.4.1 Regular Board Meeting MinutesMonday, April 6, 2020 (Attached)
New Business Item # 2.0
CONSENT AGENDA Items #2.1
DECISION2.1.1. Revenues & Expenditures ‐March 2020 (Attached)
2.1.2 Yavapai City School Dual Enrollment Class Schedule for 2020‐2021 (Attached)
2.1.3 Intergovernmental Agreement with Charter School for 2020‐2021 Academic Year (Attached)
2.1.4 Intergovernmental Agreement with School District for 2020‐2021 Academic Year(Attached)
2.1.5 Intergovernmental Agreement with School District with 2020‐2021 Academic Year (Attached)
2.1.6 Intergovernmental Agreement with Mountain Institute for Career and Technical Education District (Attached)
2.1.7 Intergovernmental Agreement with Valley Academy for Career and Technology Education (Attached)
District Governing Board Resolution Item # 2.2
INFORMATION, DISCUSSION, AND DECISION (Attached)
President’s Monitoring Reports Item # 2.3
MONITORING, DISCUSSION, AND DECISION
Boards Recognition of Yavapai College and
Staff Item # 2.4
INFORMATION AND DISCUSSION
Information Business Item # 3.0
President’s Report Items #3.1
INFORMATION AND DISCUSSION
3.1.1. Update on the College – Dr. Rhine3.1.1.1 2020 Commencement3.1.1.2 COVID‐19 Transition3.1.1.3 Enrollments
3.1.2 Faculty Senate – Dr. Jennifer Jacobson (Attached)
3.1.3 Budget to Actual Monthly Report and Cash Reserves Monthly Report (Attached)
Slide 38
Faculty Response to COVID-19
31 of our 112 full-time faculty had never taught online before.
Faculty moved 554 classes from totally face-to-face to online.
Experiences of faculty: Staunch anti-online instructor moved online! Ceramics at home Practicing the dialectical method via Zoom Moving chemistry symbols online Video chat from the fish hatchery
Slide 39
Riders Read
Rebecca Skloot’s talk via Zoom and YC’s YouTube page was a hit! 182 unique YC log-ins on Zoom, 500 watched it live on YouTube and 3,000
have watched the recording since April 17th.
Board Liaisons’ Reports Items #3.2
INFORMATION AND DISCUSSION
3.2.1 Board Spokesperson ‐ Board Chair McCasland
3.2.2 Arizona Association of Community College Trustees (AACCT) – Board Chair McCasland and Member Sigafoos
3.2.3 Yavapai College Foundation – Member McCarver and Board Chair McCasland
Dates and Times of Future Meetings and
Events Item # 3.3
INFORMATION, DISCUSSION, AND DECISION
FUTURE MEETINGS
Executive Session Item # 4.0
PROCEDURAL
Convene in Public Session Item # 5.0
DECISION
Adjournment Item # 6.0
DECISION