Recording attributes of manifestations and items

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RDA POLICY STATEMENTS AND GUIDELINES FOR PHILIPPINE LIBRARIES

(DRAFT)

Recording Attributes of Manifestations and Items

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Maxwell’s interpretation of RDANational Policy/Guidelines on the

Use of RDATitle Proper Title Proper

!If more than one title proper appears in the resource, record the one found in the preferred source of information.

!Transcribe the title proper just at it appears on the preferred source of information.

!An alternative title is included in the same subfield $a as the first title.

!Record title proper as it appears on the resource being catalogued

!Record all other titles : subtitles, parallel titles, key titles, collective titles, etc. following the provisions of RDA Tool Kit. Use cataloger’s judgment for doubtful situations.

!Abridge long titles only if it can be shortened without losing essential information. Use the mark of omission (…) to indicate any omission. Never omit any of the first five words of the title.

!For non-print resources, [general material designation] shall no longer be used. Instead, additional tags for content type, media type and carrier type shall be recorded. Please see II.A.9-11.

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Title statement:

will be transcribe as…

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Variant title:


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Maxwell’s interpretation of RDA National Policy/Guidelines on the Use of RDA

Language, Script & Diacritical Marks (RDA 8.4)

!Record transliterated form for non-Roman scripted languages together with the form found in the original document (if possible)

!Apply cataloger’s judgment in the use of diacritical marks for works written in languages other than English.

!Record elements in American English and in transliterated form for non-Roman scripted languages

!All other languages/scripts must be fully romanized following the ALA-LC Romanization Tables: Transliteration Schemes for Non-Roman Scripts http://www.loc.gov/catdir/cpso/roman.html


Language, Script & Diacritical Marks (RDA 8.4)

!Record transliterated form for non-Roman scripted languages together with the form found in the original document (if possible)

!Apply cataloger’s judgment in the use of diacritical marks for works written in languages other than English.

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Language:


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Maxwell’s interpretation National Policy/Guidelines on the Use of RDA

Capitalization Capitalization!Capitalize the first word of a title proper, alternative title, parallel title, or quoted title (a title embedded within other text); other words in English language titles are in lower case.

!Proper names are capitalized according to normal English practice (see RDA A.2).

!Capitalize the first word in a title.

!Capitalize other words within titles if these are proper names or if applicable to the language involved. Refer to RDA’s Appendix A: Capitalization

!The rule on “Transcribe as you see” or “What you see, is what you get” shall be followed with discretion. The cataloger’s judgment will prevail.

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Use of RDA

Statement of Responsibility Statement of Responsibility !Transcribed exactly as it appears in the source of information.

!Do not add words such as “by” or “and” unless these appears in the source. But if these words appears, transcribe them as you see them. That is “and” must be “and”; the ampersand “&” will be transcribed as “&”.

!Do not abbreviate any word in a statement of responsibility unless it is abbreviated in the source.

!Transcribe a statement of responsibility in the form in which it appears on the document being cataloged.

!If the statement of responsibility names more than 3 persons, families or corporate bodies, omit all but the first of each group. Indicate the omission e.g. Juan Ocampo [and three others]. It is also an option to give all the names of the co-creators, if the Library decides to adopt this. (RDA 2.4.1.5)

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Maxwell… National Policy…Provide added entries in Tag 7XX for all Filipino joint authors, editors, collaborators, contributors, etc.

Statement of responsibility:

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More than 1 statement of responsibility:

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Edition Statement Edition Statement!Edition statement is to be transcribed exactly as to wording and spelling, but not necessarily as to capitalization and spelling.

!Transcribe edition statement as it appears on the resource being cataloged, e.g. 2nd edition, 3rd edition, or 4th ed., 6th ed., etc.

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Edition Statement:


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Edition Statement:


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Use of RDA

Place of publication & Production Place of publication & Production

!Transcribe the places of publication and publisher’s names exactly as they appear on the source of information.

!If more than one place of publication appears in the resource only one is required.

! Transcribe place of publication or production in the form in which it appears on the resource being cataloged.

! If more than one place is given, record the first named place of publication.

! Record all other places mentioned if they are located in the Philippines, even if they are not named first.

Maxwell… National Policy…!Transcribe the publisher’s name exactly as it appears, without shortening or abbreviating.

!If the place name appears in larger jurisdiction, the larger jurisdiction may be added in brackets.

!If place of publication is not found in the resource, supply the information in square bracket.

!If it is not possible to supply a place of publication, record “Place of publication not identified”.

!Add the name of the larger jurisdiction (state, province, etc., and/or country) as part of the local place name if it is considered important for identification or access.

!If place of publication or production is not identified, consult reference sources and indicate that the information was taken from a source outside the resource itself.

!If place of publication cannot be identified, use probable place of publication followed by a question mark (e.g. [Manila?], [Quezon City?]

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Place of publication:

Verso


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Place of publication not identified:


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Probable place of publication :


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Publisher Publisher !If more than one publisher’s name appears in the resource only one is required.

!Transcribe the publisher’s name exactly as it appears on the resource, without shortening or abbreviating.

!If there are more than one publisher, record publisher’s name in the order found in the resource.

!Transcribe publisher’s name in the form in which it appears on the resource being cataloged.

!If there are more than one publisher, record the first named publisher; disregard all the others. Add other publishers if they are located in the Philippines.

!Record distributor’s or manufacturer’s name if publisher’s name is not identified

!Record probable place of publication with a question mark at the end. Use “Publisher not identified” only in extreme cases, where such information is not readily available

More than 1 publisher:

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Date of Publication Date of Publication !Record the numerals in the form preferred by the agency creating the data.

Example of supplied date of publication:Actual year known……... [2003]Either one of two consecutive

years..[1971 or 1972]Probable year…………….[1969?]Probable range of year….[between

1970 and 1979?]Earlier possible date known..[not

before August 21, 1492]Latest possible date known..[not after

1850]Earlier/ latest possible date

known….[between August 12, 1899 and March 2, 1900]

!Record date of publication in Arabic numerals.

!If the date of publication is not given, supply the date or approximate date of publication enclosed in square brackets, e.g. [2008]

!If probable date is known, record the year followed by a question mark, e.g. [2010?]

!For supplied dates of publication, indicate in a note that the information was taken from an outside source.

!Use “Date of publication cannot be identified” only in extreme cases, where such information is not readily available

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Copyright Date Copyright Date !Add the copyright date if its different from the date of publication.

!If more than one copyright or phonogram date is found in a single part resource, generally record only the latest date

!If multiple copyright dates apply to various aspect of resource, more than one may be recorded using separate 264 field.

!Add copyright date if different from publication date.

!Use copyright date, preceded by the copyright symbol © or the word “copyright”, if date of publication is not given

Copyright date:

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Extent Extent!RDA offers three ways of recording the extent of the element when describing a collection:

-give the number of items, containers, or volumes.

-the amount of storage space-follow the guidelines for extent

and record the number of units and a terms describing the type of unit.

!For a resource consisting of a single volume, record the extent in terms of number of pages, leaves, etc., with pages, leaves, etc. written in full, e.g. 417 pages or 92 leaves.

!Data for multi-volume resources shall be recorded in terms of number of volumes, cards, sheets, etc. with volume, cards, sheets etc. written in full, e.g. 24 volumes or 52 sheets.

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Illustrations Illustrations !If the resource contains content in colors other than black and white, or grey, record the information.

!If the resource contains illustrative content, use the words “illustrations” or “illustration”.

!If the resource carries illustrative content, record illustration or illustrations (RDA 7.15)

!If the illustration is in color, record the presence of color, using an appropriate term (no abbreviations). (RDA 7.17)

!Record type of illustrative content in place of or in addition to the term illustration or illustrations if important for identification.


Dimension Dimension!Record dimensions in centimeter, rounded up to the next centimeter.

!For print resources, such as books or monographs, record dimensions in centimeters. A fraction of a centimeter is counted as one centimeter, e.g. 37 cm.

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Series Series!Transcribed exactly as it appears as to wording and spelling but not necessarily as to capitalization and punctuation.

!If a resource belongs to more than one series, each is recorded in a separate 490 field.

!If the resource is issued in a series, record the series title as it appears on the source being cataloged.

!Record the ISSN of the series if it appears within the resource.

!Transcribe the numbering of the resource within the series, as it appears on the resource itself.

Series statement:

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Content type Content type!Record the type of content contained in the resource using one or more of the terms listed in Tables at this URI http://www.loc.gov/standards/valuelist/rdacontent.html (e.g. text, still image, etc.). Record as many terms as are applicable to the resource being described.

!If the resource being described consists of more than one content type, record only the content type that applies to a substantial or predominant part of the resource.

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Media type Media type!Record all the media type applicable to the resource.

!Record media type using one or more of the terms listed in Tables at this URI http://www.loc.gov/standards/valuelist/rdamedia.ht ml (e.g. audio, computer, video player, unmediated, etc.)


Carrier type Carrier type!Record the all the carrier types applicable to the resource.(Refer to the list found with RDA 3.3.1.3)

!Record the type of carrier used to convey the content of the resource being cataloged using one or more terms listed in Tables at this URI http://www.loc.gov/standards/valuelist/rdacarrier. html (e.g.: card, flipchart, object, roll, sheet, volume, etc.

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Content, media and carrier type:


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Identifier for the manifestation Identifier for the manifestation

!Defined as a character string associated with a manifestation that serves to differentiate that manifestation from other manifestations.

!Identifiers are to be recorded in accordance with their display format.

!If a resource has more than one identifier of the same type, record in parentheses a word that differentiates between the identifiers.

!Record ISBN for monographs

!Record ISSN for serials

!Record both ISBN and ISSN, if applicable

!Record both the identifier for the resource as a whole and the identifiers for individual parts (RDA 2.15.1.5)

!When there are more than 3 identifiers for the manifestation record all identifiers

Identifier for manifestation:

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Providing Acquisition and Access Information

Providing Acquisition and Access Information

!Restrictions on access note is described on the 506 field.

!Restrictions on use elements are recorded in the 540 field

!URL is recorded in the 856 field, it allows the users to go directly to the resource by clicking on the link in the database record. It serves as a locator for many types of electronic resources, including “in-house” resources that may reside on the library’s local network.

!State clearly the restrictions on use, especially for electronic resources (Tag 540)

!Record the URI by copying from the web site of the resource and pasting it on the bibliographic record (Tag 856)

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506!" Restrictions!on!Access!Note506!##!$aIP"based!subscription,!on!campus!and!remote!access.$cAccess!via!Electronic!Resources!of!the!UPD!University!Library!Website.!

540!" Terms!Governing!Use!and!Reproduction!Note540!##!$aRestricted:!Information!on!reproduction!rights!available!at!Reference!Desk.!540!##!$aRestricted:!Copying!allowed!only!for!non"profit!organizations.!

Identifier for manifestation: (506 & 540)

Identifier for manifestation: (856 field)

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Exercise:

!Catalog the material using the MARC tags.

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Title page Verso of the title page

*NOTE: Accompanied with electronic resource


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Example of E-books

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References:

Maxwell, Robert. 2014. Maxwell’s handbook for RDA: resource description and access: explaining and illustrating RDA: resource and description access using MARC 21

RDA Policy Statements and Guidelines for Philippine Libraries (Draft March 2014)

Lim, Annelyn. (March 27-28, 2014). RDA National Training for NCR. PAARL-NCCA-NCLIS RDA National Training for NCR.

!!!!!!!!!!!!!!!!THANK YOU!!!!!!!!!!!!

Susan O. PadorLecturer, UST Graduate SchoolAugust 28-29, 2014Email: [email protected]

Recording attributes of manifestations and items

Education

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