RDS Church Software Brochure

8/6/2019 RDS Church Software Brochure

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Compare RDS AdvantageCompare RDS Advantageandand RDS ConnectRDS Connect. . . With Other Database Management Systems. . . With Other Database Management Systems

RDS Advantage www.rdsadvantage.com www.rdsconnect.net 800.337.6328 405.840.5177

System Features: Cloud-hosted, Client Server or Peer-to-Peer network support Support multiple entities without extra cost Fully normalized relational database ODBC/SQL (open database connectivity) enabled extracts and exports Included and integrated Report Writer

Optional web-based applications integrated with database Database Features:

Track up to 10,000,000 families and/or organizations

Each family/organization can have up to 108 individuals

A Native Windows system, using all Windows keystrokes

Track multiple congregations

Move families & retain all data

Renumber Individuals but retain permanent UIDs

Track multiple e-mail addresses, text messages, phone #s, addresses and websites for each individual

Print zip plus 4 plus 2 Postnet barcodes, NCOAList processing Print non-automated pre-sort labels and mailings

Print reports to printers, file names. Export data in all popular file formats (CSV, MDB, TAB, etc.). Extensive user-defined selection criteria

Merge data with Word, Excel, and third party applications

Customize printer output and fonts

Supports print forms (Avery, etc.) and create customized print forms Preview reports before sending to printer

Store photos for Individuals, Couples and Families

Print color photo directories with extensive text information

Send individually addressed e-mail and text messages with attachments. Automatically address labels, envelopes

and/or postcards for those without e-mail. Export data to PDAs (portable document assistants) and smart phones Lookup windows for data with ability to search, and multiple search

for any text within a lookup window

Go-To feature to move instantly and directly from any application to any other application in the system. Have multiple windows openat the same time, and return to previous applications where you left off

Event, Facility and Equipment Scheduler:

Track events for facilities and schedule food, equipment and set-up

Prevent double-scheduling of facilities

Print janitorial instructions; e-mail instructions to set-up personnel

Automatically export events into included web calendar(s)

Track employee vacations and time-off and include in password protected

web calendar Receive electronic requests to schedule events and facilities, vacations Complete Library:

Library Patron Lookup, using touch-screen or keyboard to search library.

Check library items in and out using bar-code member cards

Print library labels, spines, and catalog cards

Use Dewey Decimal system or your own classification system Archive Data:

All data for each year can be archived. Archived data can be accessed, and reports can be printed for any information

MAKINGM

ANAGEME

NTMANAGABLE


2/5

Insta Check-In:

Automated check-in for any or all events (including worship) and meetings

All data is a part of the whole databaseno secondary integration needed

Attendance is automatically stored

Check in by name, home phone number, by bar-coded keytag,member card or by fingerprint or finger vein ID.

Take photos at check-in and print on name tags and/or check-in forms

Print session notes on check-out sheets

Track health or personal issues and print codes for each on attendance lists and/or name tags

Secure tracking for parent receipt and authorized parent/guardian pick up

Integrated with paging devices and call numbers

Optional check-in by family or individual

Express Check-in option to check in each person in just seconds

Automated E-mail

E-mail can be automatically sent to entire database or to selected individuals

in activities and to e-mail contribution and receivable statements.

E-mail uses your e-mail application

Optionally system will address labels, envelopes or postcards for all people

selected for e-mail who do not have an e-mail address no one is omitted.

Activities (Groups): Activities support your whole organizational structure

Set up an unlimited number of Activities

Each Activity can have an unlimited number of enrollees

Each individual can be enrolled in an unlimited number of Activities

Each individual can be tracked by position/function and by involvement

Each individual can be tracked by enrolled date and exit date

Attendance can be tracked for all Activities

Each Activity can track user-defined attributes of attendance

Print photo directories of people in Activities with descriptive text

Almost unlimited reports for attendance and absence information Communication with enrollees by merge letters, e-mail, VOIP voice

messaging, text messaging, and much more

Track spiritual gifts, time and talent, volunteers, boards, committees, classes, groups, worship services and events

Record attendance by scanning barcodes

Enroll individuals by ages, marital status, gender and/or geographic area Contacts and Visitor Records:

Comprehensive Contact Management system tracks each contact

User-defined contact types and contact teams, contact dates, and

extensive comments can be recorded for every contact to an individual

and family.

Enter follow-up dates for next contact Print Contact reports, address labels, postcards, envelopes, visitation

cards, name tags and send e-mail, based upon Contact information

Quick-Entry program automates the process of entering new visitor individual and family information, Contacts, and enroll in Activitiescan be uploaded into the database without additional data entry.

ODBC (Open Database Connectivity):

Entire database is ODBC (open database connectivity) enabled

Provides SQL access to data to export to other applications

User access to data is limited by each users security

Applications such as Word can access data directly with ODBC reports

Maximum security and up-time- SaSS

(Software as a Secure Service) hosted

on a Tier III data center.

Use Windows or Mac Access from any Internet connection

Automatic daily data backup

Reduced hardware (IT) management

costs

Remote Deposit Capture for contribu-

tion and receivable checks

Unlimited toll-free customer phone

support

System upgrades automatically in-

stalled

Use Constant Contact with RDS forbulk e-mail

Includes the powerful RDS Advantage

features (Accounting, Check-In, Li-

brary, Scheduler), more-more-more

Backed by 28 years of successful ser-

vice to churches and not-for-profit or-

ganizations


3/5

VOIP Phone Messaging:

System integrated phone messaging using Voice Over Internet Protocol

Deliver messages to 1,000 people within 3 minutes

System can speak names of people as calls are made

See progress of calls on Internet as calls are madeprint reports of people reached or not reached

No equipment to purchaseno minimums or required usage Virtual Village Web-Based Applications:

Web-based applications are integrated with the server relational database

You control data that is on the Internet, and control added or changed data imported back into the on-site server

Data is hosted on a Tier Three Data Center

Data passing to and from the Internet is 256 bit SSL encrypted

Administrative control of Internet applications provide user customization

Automated password/registration/login for qualified members

Members can see, change and add family information

Members can see a record of their contributions and pledges

Members can see a directory of members, photos, and information

Members can send e-mail messages to individuals in the directory

Members can restrict personal information they dont want in the directory

Multiple user-defined calendars can be established on the website (e.g., general events, missions, youth, staff, music, etc.

Sensitive calendars can be password protected

Individuals can authorize recurring electronic payments (NACHA transactions)

The RDS Advantage Event, Facility and Equipment Scheduler exports selectedevents into each of the user-defined web calendarsno duplicate management

Notebook Functions:

Extensive free-form text entries can be made for each individual and/or family,employee, vendor and customer

Notebook entries can be password protected for absolute security

Notebook entries can be printed in reports, subject to password security

Notebook entries can be accessed through inquiries, subject to security

An unlimited number of notebook entries can be made for each

individual/family, employee, vendor and customer.

Special Use Databases: Inventory & Maintenance - Music - Sermons

Track inventory items, acquisition information, values, Record maintenance contracts, dates of maintenance, equipment condition Print valuation reports for total inventory costs

Print barcode labels for inventory items, and record inventory by scanner

Track music information for choral, instrumental, organ, bell choir, more More than 80 different attributes of each piece of music can be recorded Print reports based upon attributes of music Track information about features of sermons and presentations Search and print sermon records for previously delivered sermons

Track information about benevolence requests and responses

Payables: Accounts Payable used on a cash or accrual method of accounting

Electronic Funds Transfer (EFT) by NACHA banking protocolno need for third party fees or software. Pay vendors electronically.

Tracks invoices by vendor, writes checks, updates bank reconciliation files

Interfaces entries to General Ledger

Prints 1099s

Prints cash requirements

Change or defer payment due dates

Writes checks and updates bank reconciliation and General Ledger

Not to be used in place of Accounts Payable

Process recurring payments

Dont see what you arelooking for?Call 800-337-6328 to in-quire about other features.

Cash Disbursements:

A fast method to generate checks when

vendor history and 1099s not needed Quickly repay out of pocket expenditures


4/5

Contributions and Pledges:

Speed contribution entry using check scanners, imagers and automated bank deposit with electronic banking (Remote Deposit Capture)

User-defined Revenue Codes connect sources of revenue with accounts making all fund accounting entries automatically during data entry

Automatically track benevolence received types of gifts, non-cash gifts, gifts in honor of others, contributions for pledges, and more

Use batches of recurring entries to process recurring gifts

Send contribution reports to contributors by e-mail, then automatically

print contribution reports and labels for all those without e-mail Print edit reports of batches of entries for accuracy - makes changes if

needed then post to Contribution Journal or post directly to General Ledger

Track contributions by each individual and/or couple and child

Send contribution reports by e-mail. The system automatically prints address labels or envelopes and a printed copy for those without ane-mail address.

General Ledger:

Choice of true fund or commercial accounting

All accounting modules support NACHA electronic banking.

Multi-entity capability to support many separate entities/organizations

Unlimited funds and supporting schedules

Department heads can print their own department financials without access

to other accounting information. Check deposits can be processed and sent to bank electronically

Accounts (numbers) can be located in financial statements by user regardless of numbers

Format up to four different versions of each kind of financial statement

User-defined use of segments for funds, account and sub-accounts

Recurring General Ledger batches can be saved and processed

Budget tracking and reporting for unlimited number of years

Support up to three different fiscal years

Different funds can use different fiscal years

Receivables:

Excellent accounting for schools, day-care, billable classes

Electronic Funds Transfer (EFT) by NACHA banking protocolno need for third party fees or software. Remote Deposit Capture deposits

Make receivable entries by automated check imaging and deposits by electronic banking. Send statements by e-mail.

Receivables integrated with membership filesduplicate data not needed Use accrual method of accounting

Send receivable statements by e-mail Payroll:

Multi-company and multi-state processing

Direct Deposit pay and NACHA banking included Unlimited user-defined pay adjustments

Recurring payroll batches

Fingerprint and Finger Vein check-in/out for payroll processing

Vacation and time-off automated tracking and reporting Multiple pay rates per employee

Workmans Comp and extensive reporting features

Password protected note entries for employees

IRS MMREF AccuWage support

Establish multiple user-defined leave and vacation policies

Recurring payroll can process checks without duplicate entry Bank Reconciliation:

Print a list of checks and deposits by date or by number

Clear checks by group or individually

Print lists of outstanding or cleared checks or deposits

Checks and deposits can be uncleared

Dont see what you arelooking for?Call 800-337-6328 to in-quire about other features.

Install Giving Kiosk on premises for mem-

bers to make contributions using credit and/

or debit cards.

Contributions post directly into RDS ac-

counting system.


5/5

Complete Hosted-in-the-Cloud Church System

Ma ximum sec urity a nd up -time- SaSS (Soft wa re a s a Sec ure Ser-

vice ) hosted on a Tier III da ta c enter.

Use Windo ws, App le/ Ma c or Linux

Ac c ess from a ny Internet co nnec tion

Automatic da ily data ba ckup

System insta lla tion o n the Cloud by RDS

Red uce d hardwa re (IT) ma nag eme nt c osts

Remo te Dep osit C ap ture for contribution a nd rec eivable c hec ks

Unlimited toll-free customer phone support

System upgrad es automa tica lly insta lled

Use C onstant C ontac t w ith RDS for bu lk e-ma il

Inc lude s the p ow erful RDS Ad vantag e fea tures (Acc ounting,

Che c k-In, Library, Sc hed uler), mo re-mo re-mo re

Backed by 28 years of successful service to churches and not-for-

profit organizations

RDS Advantage, Inc .www.rdsadvantage.com

www.rdsconnect.net

800.337.6328

405.840.5177

RDS Church Software Brochure

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