Quick Start Up Guide I-Rent GB_4

8/2/2019 Quick Start Up Guide I-Rent GB_4

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Quick Start-up Guide I-Rent.net


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QUICK START-UP GUIDE

Version 1.2

I-Rent Client Support T: +34 966260484 / +31 (0)88 2021225 @: [email protected]


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Quick start up guide I-Rent.net

Welcome at I-Rent

We would like to extend a warm welcome to you at I-Rent.net and thank you for making use of

our service.

Before starting with our system, we recommend you collect as much information as possible,

including company details, bank data and payment terms, rent conditions, accommodation

information, photos, seasons, prices, etc. Please see the checklist attached.

It is most likely you already arranged all (or most) of the information and having it prepared

will make it quicker to enter it into the system. Are you new to the rental business and

therefore do not have all information yet? Dont worry! By following the menus mentioned in

the steps below, you will get to every step of the process and therefore, you will not forget a

thing.

1) I-Rent.net system Log in

Enter the online booking system athttp://sys.i-rent.netwith your login and password; this will

give you access to your business account. To give you a first impression of the menus, you will

see the following:

Home: the homepage will show you in real time the system notifications: new contactforms, phone call requests, expired options, pending client payments, cancellation

requests, expired publications. In short; things that need your immediate attention. Bookings: here you can find everything regarding the reservations and options of

clients, information requests, availability calendars, etc.

Management: the menus for the internal management, here you can find e.g.arrivals/departures lists, as well as the financial part in sales and balances and the part

for the owners management.

People: a database of all the people introduced to your account; your clients as well asowners, key holders, local contacts, maintenance team, etc. This is also the section

where you can provide your owners with their personal login.

Administrator: here, you introduce all your company details: contact information,logins, (online) payment system, rental conditions and other texts. In this part you also

create your collaborations with other companies.

Accommodations: is where (among other things) you upload and manage youraccommodations. Also, Accommodations gives you the overviews on how and where

they are distributed online.

2) Fill out your company details Menu Administrator

Starting with the I-Rent.net system is completed by filling out all your company details in the

menu Administrator. Fill out, one by one, from top to bottom, every menu and submenu

below Administrator (that apply for your company). Some menus are text editors, the texts

introduced here will, for example, be shown online or added to the rental form (rental
http://sys.i-rent.net/http://sys.i-rent.net/http://sys.i-rent.net/http://sys.i-rent.net/


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dates, the accommodation cannot be booked directly online and you will thus miss a

possibility of obtaining bookings.

New Non Available periods, Owner Bookings and On demand periods can be created from the

menu Management, but also directly on the calendars (in the menu Bookings), using the right

mouse click.

If you already have bookings from clients, you can enter them using New option and New

Booking in the menu Bookings, but also directly in the calendar as described above.

6) Publish accommodations online Menu Accommodations

Now that the company details are introduced, credit is added, the accommodation(s)

uploaded and the availability determined you are ready to publish online.

Go back to the menu Accommodations -> List Accommodations, click with the right mouse

button on the accommodation you want to publish. From here, you can publish the

accommodation on: your website, collaborators websites, I-Rent websites and external

websites, using the corresponding menus. Publications can also be managed from the menu

called WEB distribution, available under Accommodations. This menu is especially useful if you

wish to publish multiple properties at once, or if you need to edit or check publications.

Need more information?

Please check out the Starters guide for the booking system or contact our:

I-Rent Client Support

Telephone: +31 (0)88-2021225 or: +34 966 260 484

E-mail: [email protected]


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Checklist before starting with I-Rent

Company details for both contact information as well as payment information(shown on invoices); Address, email, telephone number, fiscal number, website

Bank details rental amount is payable by client using these account detailsIncluding IBAN and SWIFT/BIC for international bank transfers.

Logo:- in GIF format with white background

- 90mm width by 20mm height (255px width by 57px height at 72ppp).

- the file size is limited to 20 kB

Geographic coordinates of your office. Payment details under which conditions do you charge the rental amount and when? General extra costs, both mandatory and optional (e.g. reservation costs or cots) and

how and when these have to be paid.

Season definition Low/mid/high/peak season and the corresponding dates:

The following texts in the languages in which you want to publish

Rental conditions Particularities; text on the general details of the accommodations and the particulars

of the office where the customer rents the accommodation.

Presentation text of your company: who you are, what services do you provide, etc.And for each accommodation:

Accommodation information A blank form you fill out manually, and can be found inthe menu Accommodations -> Accommodation InfoSheet Model

Geographic coordinates in Degrees, Decimal minutes Description in all the languages in which you want to publish your accommodations Pictures Prices Extra costs, obligatory and optional, for this accommodation in particular (e.g. cleaning

costs, energy costs) and when and how these have to be paid.


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Starting with I-Rent.net in 6 steps

Step 1 - Log in

Log in on:

http://sys.i-rent.net

Step 2 - Company details

Fill out your company details:

Go to menu Administrator

Step 3 -Agent Balance

Upload credit: Go to menu

Administrator => I-Rent Credit Click on New Credit

Choose amount and payment

method to upload credit

Step 4 - Accommodations directly online

Upload your properties

Go to menu Accommodations Go to List Accommodations

Click on new accommodation

Create your accommodation

Right mouse click on the

accommodation in the list

to fill out all the details

Step 5 - Availability

Update the calendars using the

menus: Management + Bookings Block periods not avai lable

for rent using New non

available period

Block periods for the owners

using Owner booking

Block the other periods

Step 6 - Publish online already booked or on demand

Go back to the menu

List accommodations Right mouse click on the

accommodation in the list

to choose where to publish

Repeat step 4 until 6 for

each accommodation

Done

Quick Start Up Guide I-Rent GB_4

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