Quick Start Up Guide I-Rent

7/31/2019 Quick Start Up Guide I-Rent

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Quick Start-up Guide I-Rent.net



QUICK START‐UP GUIDE

Version 1.2

I‐Rent Client Support T: +34 96 579 6741 / +31 (0)88 2021225 @: info@i‐rent.net



Quick start up guide I‐Rent.net

Welcome at I‐Rent

We would like to extend a warm welcome to you at I‐Rent.net and thank you for making use of

our service.

Before starting with our system, we recommend you collect as much information as possible,

including company details, bank data and payment terms, rent conditions, accommodation

information, photos, seasons, prices, etc. Please see the checklist attached.

It is most likely you already arranged all (or most) of the information and having it prepared

will make it quicker to enter it into the system. Are you new to the rental business and

therefore do not have all information yet? Don’t worry! By following the menus mentioned in

the steps below, you will get to every step of the process and therefore, you will not forget a

thing.

1) I‐Rent.net system – Log in

Enter the online booking system at http://sys.i‐rent.net with your login and password; this will

give you access to your business account. To give you a first impression of the menus, you will

see the following:

• Home: the homepage will show you in real time the system notifications: new contact

forms, phone call requests, expired options, pending client payments, cancellation

requests, expired

publications.

In

short;

things

that

need

your

immediate

attention.

• Bookings: here you can find everything regarding the reservations and options of

clients, information requests, availability calendars, etc.

• Management: the menus for the internal management, here you can find e.g.

arrivals/departures lists, as well as the financial part in sales and balances and the part

for the owner’s management.

• People: a database of all the people introduced to your account; your clients as well as

owners, key holders, local contacts, maintenance team, etc. This is also the section

where you can provide your owners with their personal login.

• Administrator: here, you introduce all your company details: contact information,

logins, (online) payment system, rental conditions and other texts. In this part you also

create your collaborations with other companies.

• Accommodations: is where (among other things) you upload and manage your

accommodations. Also, ‘Accommodations’ gives you the overviews on how and where

they are distributed online.

2) Fill out your company details – Menu Administrator

Starting with the I‐Rent.net system is completed by filling out all your company details in the

menu Administrator.

Fill

out,

one

by

one,

from

top

to

bottom,

every

menu

and

submenu

below Administrator (that apply for your company). Some menus are text editors, the texts

introduced here will, for example, be shown online or added to the rental form (rental



conditions). Other menus will ask you to determine certain dates (e.g. airco seasons, heating

seasons) or ways of working within your company (payment calendars).

Make sure that all is filled out correctly and completely from the beginning, then the system

will do the actual work for you; you can create reservation forms automatically and calculate

all amounts that apply for a booking (client, owner, agent, commissions, discounts etc).

3) Upload credit – Menu Administrator

Some parts of the system require payment, such as: uploading an accommodation, publishing

an accommodation on certain websites, translations, sms service, the use of specific icons and

there is a small fee for each booking made. These payments are automatically deducted from

your I‐Rent Credit. So before continuing you first need to upload credit.

Go to Administrator ‐> I‐Rent Credit. To add credit, click on “New Credit”. Next, you can choose

which amount

you

wish

to

add,

then

click

“Continue”.

You

will

be

redirected

to

our

secure

bank environment, where you can select the preferred method of payment and pay directly

online. In the overview you can check the status of your balance and there’s an overview of

the depreciations.

4) Upload your properties – Menu List Accommodations

After filling out your company details, including the seasons, and adding credit to your

account, you continue by uploading your properties. Go to the menu Accommodations ‐> List

Accommodations; on

the

top

click

on

“New

Accommodation”

to

create

your

accommodation.

For each uploaded accommodation an amount will be debited from your balance.

Once created and shown in the list, right mouse click on the name of the accommodation to

open the Accommodation menu. Enter all the accommodation details asked: Accommodation

Information, Descriptions, Pictures, Prices and Extras.

5) Update the calendars – Menu Management and Bookings

To be able to make online bookings and work in real time, it is very important to always have

the availability of your accommodations up to date. Therefore, before publishing the

accommodations online, you need to check the calendars and available rental periods.

• First, make sure that the periods when the accommodation is not offered for rent (this

could be for any reason, but usually involves a period outside the agreement between

the owner and your company) are blocked by using “Non available periods”.

• Then, block the periods for the owner by declaring them as “Owner booking”. An

“Owner booking” is a (private) booking of the owner, for himself or for friends and

family.

• In case that there’s still some doubt whether the accommodation can be booked

online or if the rental periods are upon request (e.g. because you need to verify

availability with the owner or key holder), you can indicate them as “On demand

periods”. Please note, however, that when using on demand periods, during these



dates, the accommodation cannot be booked directly online and you will thus miss a

possibility of obtaining bookings.

New Non Available periods, Owner Bookings and On demand periods can be created from the

menu Management, but also directly on the calendars (in the menu Bookings), using the right

mouse click.

If you already have bookings from clients, you can enter them using “New option” and “New

Booking” in the menu Bookings, but also directly in the calendar as described above.

6) Publish accommodations online – Menu Accommodations

Now that the company details are introduced, credit is added, the accommodation(s)

uploaded and the availability determined you are ready to publish online.

Go back to the menu Accommodations ‐> List Accommodations, click with the right mouse

button on the accommodation you want to publish. From here, you can publish the

accommodation on: your website, collaborators websites, I‐Rent websites and external

websites, using the corresponding menus. Publications can also be managed from the menu

called WEB distribution, available under Accommodations. This menu is especially useful if you

wish to publish multiple properties at once, or if you need to edit or check publications.

Need more information?

Please check

out

the

Starters

guide

for

the

booking

system

or

contact

our:

I‐Rent Client Support

Telephone: +31 (0)88‐2021225 or: +34 96 579 6741

E‐mail: info@i‐rent.net



Checklist before starting with I‐Rent

Company details – for both contact information as well as payment information

(shown on invoices); Address, email, telephone number, fiscal number, website

Bank details – rental amount is payable by client using these account details

Including IBAN and SWIFT/BIC for international bank transfers.

Logo:

‐ in GIF format with white background

‐ 90mm width by 20mm height (255px width by 57px height at 72ppp).

‐ the file size is limited to 20 kB

Geographic coordinates of your office.

Payment details – under which conditions do you charge the rental amount and when?

General extra costs, both mandatory and optional (e.g. reservation costs or cots) and

how and when these have to be paid.

Season definition

–

Low/mid/high/peak

season

and

the

corresponding

dates:

The following texts in the languages in which you want to publish

Rental conditions

Particularities; text on the general details of the accommodations and the particulars

of the office where the customer rents the accommodation.

Presentation text of your company: who you are, what services do you provide, etc.

And for

each

accommodation:

Accommodation information – A blank form you fill out manually, and can be found in

the menu Accommodations ‐> Accommodation InfoSheet Model

Geographic coordinates in Degrees, Decimal minutes

Description – in all the languages in which you want to publish your accommodations

Pictures

Prices

Extra costs, obligatory and optional, for this accommodation in particular (e.g. cleaning

costs, energy costs) and when and how these have to be paid.



Starting with I‐Rent.net in 6 steps

Step 1 ‐ Log in

Log in on:

http://sys.i‐rent.net

Step 2 ‐ Company details

Fill out your company details:

Go to menu Administrator

Step 3 ‐Agent Balance

Upload credit: Go to menu

Administrator => I‐Rent Credit Click on New Credit

Choose amount and payment

method to upload credit

Step 4 ‐ Accommodations directly online

Upload your properties

Go to menu Accommodations Go to List Accommodations

Click on new accommodation

Create your accommodation

Right mouse click on the

accommodation in the list

to fill out all the details

Step 5 ‐ Availability

Update the calendars using the

menus: Management + Bookings Block periods not available

for rent using New non

available period

Block periods for the owners

using Owner booking

Block the other periods

Step 6 ‐ Publish online already booked or on demand

Go back to the menu

List accommodations Right mouse click on the

accommodation in the list

to choose where to publish

Repeat step 4 until 6 for

each accommodation

Done

Quick Start Up Guide I-Rent

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