Quality Information Reports

Course Objectives

At the conclusion of this courseYou will be able to recognize some standard reports available through quality management information system (QMIS)Be able to produce customized reports using the drill down functionality in QMISBe able to display your report as a graphicBe able to save your data as a spreadsheet for merging into a report for example

The QM Process Overview

QualityPlanning

Quality Inspection

Reporting& analysis

Usage Decision

Quality Notification

Basic data -building blocks Material masterVendor Master Inspection

plansMaterial plan assignment

Inspection lot creation Results recordingDefectsrecording

Notification createdDefectsTasksActivities

Accept orReject decisionStock postingsActivate Notifications

SAP reports

Standard List Reports

Work List Reports

QMIS Reports

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Standard list reports extract data from the master data and/or document databasesSelection parameters are used to specify which master data / documents are to be reported onEnd-users can create their own selection variantSome reports allow drill down to actual documentsEnd-users can create their own report layoutsFor some reports, the “scope of list” parameter offers the possibility to select between multiple report layoutsReported data can be downloaded, e.g. to Excel filesExample:

Characteristic list QS28Where used characteristic list QS26Inspection method list QS38

Standard List Reports

Standard List Reports

Work List Reports

QMIS Reports

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Work list reports extract operational data/documents from the databasesSelection parameters are used to specify which documents are to be reported onEnd-users can create their own selection variantEnd-users can create their own report layoutsFor some reports, the “scope of list” parameter offers the possibility to select between multiple report layoutsReported data can be downloaded, e.g. to Excel filesOperational list reports - standard SAP reports like:

Change data for inspection lot QA32Change data for quality notifications QM10

Work list Reports

Work List

SELECTION CRITERIA

Sorting a List

Sort Ascending Sort Descending

Change layout

Change layout

Standard List Reports

Work List Reports

QMIS Reports

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Logistics Information System Components

SAP Logistics offers a range of application-related information systems:

SIS Sales Information SystemPURCHIS Purchasing Information SystemINVCO Inventory ControllingWMIS Warehouse Management Information SystemPPIS Shop Floor Information SystemQMIS Quality Management Information SystemPMIS Plant Maintenance Information SystemRIS Retail Information System

All those information systems have a standard interface and similar basic functionality

Information Systems

Analysis & Reporting

Aggregated Information in Databases

LISSIS QMIS

Sales and Distribution

MaterialManagement

Logistics Execution

QualityManagement

ExternalData

Online Transaction Processing from SABIC R/3 Modules

When posting a document, the system updates automatically the key-figures of the information structures for the relevant characteristic combinations.QMIS reports extract the reported data from the info structures.Consequently, QMIS can provide in a fast way statistical information.Statistical information for example:

Material notification overviewMaterial by defectsDefects by customerEtc.

Data Aggregation and Reporting

QMIS: Information Structures

In QMIS statistical data is stored in information structures.Each info structure contains:

Characteristics: objects to be analyzed - for which statistical information has to be stored e.g.:

Plant Material

Time base: data is not only aggregated on characteristic level but also by period e.g.:

Monthly to aggregate on a monthly basisWeekly to aggregate on a weekly basis

Key figures: statistical info to be stored and reported (per characteristic and period) e.g.:

Problem frequency

Information Structures

Key Figures157 005

398

Problem FrequencyWeekMarch 11March 11

Mo Tu We Th Fr Sa Su

Period unitCharacteristics

Material

Notification Type

Plant

Insp Characteristic

Problem

Work Center

Change User Settings

Select

Change User Settings : Parameters

Select date range

Change characteristic

displayChange column width

Formating the Layout of the Analysis

The following functions are available to change the format of the initial analysis:

Value displayThe figures can be displayed as a percent or an absolute value

Characteristic displayCan display the characteristic with the value in SAP

Column widthCan manipulate the width for both characteristics and key figures

Page headerInclude the drilldown path or exclude it from the list

Drilldown in Standard Analysis Lists

There are three drilldown methods in standard analysis:

Standard drilldownDrilldown bySwitch drilldown

Drilldown byMaterialNotification typePlant for material

Problem CombinationMonth

Problem

Notification type

Standard Drilldown

Material

Plant

Switch DrilldownMaterialNotification typePlant for material

Problem CombinationMonth

Problem

Save Analysis to Local File

1 Save to local file

2 Select format

3 Name the file

Create Graphic from Analysis

Select graphics

Notification problems: MCXP

Material by lot: MCV3

Material by results: MCXB

Notification overview: MCXV

Material by defects: MCXX

Inspection Lot Selection: QA32

Inspection Lot Selection: QA33

List Display of Notifications: QM11

Relevant reports in QM

You should now:Be able to recognize some standard reports available through quality management information system (QMIS)Be able to produce customized reports using the drill down functionality in QMISBe able to display your report as a graphicBe able to save your data as a spreadsheet for merging into a report for example

Course Summary