Quality Assurance for Clinical Operations: Stress-Reducing Tips … · 2019. 8. 28. · . Title:...
Transcript of Quality Assurance for Clinical Operations: Stress-Reducing Tips … · 2019. 8. 28. · . Title:...
Presented by:
Kara Lee McWatters, Director, Quality Assurance, Stiris ResearchLisa Cevasco, Director, Quality Assurance, SDC
August 27, 2019
Quality Assurance for Clinical Operations: Stress-Reducing Tips for a Successful
Regulatory Inspection
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Webinar Housekeeping
• Audio issues?Switch between computer speakers or phone option
• Live webinar is being recordedRecording and slides will be sent to all registrants in 24-48 hours
• Audience is on muteSubmit questions in the webinar panel
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Kara Lee McWattersDirector, Quality Assurance at Stiris Research
• 27 years in industry• RQAP-GCP Certified Auditor• Managed National and Global Clinical Programs
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OncologyImmunologyTransplant
NeurologyCardiovascularDermatology
Lisa CevascoDirector, Quality Assurance at SDC
• 13 years in industry• Regular FDA and international regulatory
body interactions• Experience with responses to inspection
findings
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Agenda
What Types of Inspections the FDA, Health Canada, and EMA Perform
Typical Conduct for Regulatory Inspections
Inspection Readiness Tips
Common Findings and Pitfalls to Avoid
Q&A
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What Types of Inspections the FDA, Health Canada, and EMA Perform
• Pre-approval• Post-approval• Compliance Follow-Up• For Cause
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Protect the rights, safety and well-being of human research
subjects
Assure the quality, reliability and integrity of the data
collected
The ‘Why’?
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Types of Inspections
• Trigger: Application to market a new product• Domestic and Foreign• Usually announced• Who?
Sponsors (pharma/biotech) and CROs Investigational sitesLaboratories, third-party service providers IRBs (ethics committees)
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Pre-Approval Inspections
Types of Inspections
• Main focus on manufacturer: GMP, device• Assess continuing compliance• Changes in manufacturing and process control• Non-GMP: safety reporting requirements being met
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Post-Approval Inspections
Types of Inspections
• Review actions taken in response to a previous inspection• Usually unannounced
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Compliance Follow-Up Inspections
Types of Inspections
• Unannounced• Investigate a specific problem• Who: health care provider, consumer, employee
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For Cause Inspections
Who Gets Inspected?
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CI62%
B EQ17%
IR B11%
Sponsor/ CR O10%
US FDA BIMO1622 INSPECTIONS
Clinical140
Clinical40
PV20
PV80
EM A/ NCAs He a l t h Canada
EMA/NCAS & HEALTH CANADA
FDA 2018 Metrics: https://www.fda.gov/media/127110/downloadEMA 2018 Metrics : https://www.ema.europa.eu/en/documents/annual-report/2018-annual-report-european-medicines-agency_en.pdfHealth Canada Inspection Database: http://www.healthycanadians.gc.ca/apps/gcp-bpc/searchResult-en.html?lang=en&sponName=&contNum=®ion=&drugName=&phase=&startDate=&rating=&cat=1
The Moral of the Story?
Be Inspection Ready!
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Typical Conduct of a Regulatory Inspection
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Greet the Inspector, Check ID & Credentials
Escort Inspector(s) to Appropriate Room
Upon Arrival
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Notify Employees and Applicable Parties
During the Inspection
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Back RoomFront Room
During the Inspection
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• Be professional at all times; limit small talk
• Exchange business cards• Provide lunch, water, snacks• Escort inspector(s) per SOPs• Ask for clarification as needed• Only answer what they ask; do
not fill gaps of silence
Front Room
During the Inspection
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• Ask for clarification as needed• Share background on documents
prior to sending to front room• Stamp all confidential documentation• Maintain list of materials provided• Limit conversations in public areas• Keep employees notified
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Back Room
After the Inspection
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Await Regulatory Authority Report
Review Lessons Learned
Celebrate!
Inspection Readiness Tips
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Top 10 Inspection Readiness Tips
1. Develop SOP on regulatory inspections2. Conduct regular internal audits3. Ensure project documentation is up-to-date and readily available4. Maintain library of SOPs including retired versions5. Ensure proper technology support (printers, USB)6. Carefully select front room location7. Conduct mock inspection with external consultant8. Conduct inspection readiness training with staff9. Stay current on industry activities related to your projects10. Be aware of regulations and guidelines from inspection agencies
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Common Findings and Pitfalls to Avoid
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Inspection Outcomes
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CI/ Sponsor/Sites CRO
OAI 1% 4%VAI 27% 22%NAI 72% 74%
FDA
Critical 7%Major 49%Minor 44%
EMA/NCAs
Non-Compliant 8%Compliant 92%
Health Canada
FDA 2018 Metrics: https://www.fda.gov/media/127110/downloadEMA 2018 Metrics : https://www.ema.europa.eu/en/documents/annual-report/2018-annual-report-european-medicines-agency_en.pdfHealth Canada Inspection Database: http://www.healthycanadians.gc.ca/apps/gcp-bpc/searchResult-en.html?lang=en&sponName=&contNum=®ion=&drugName=&phase=&startDate=&rating=&cat=1
Common Findings
• Protocol Compliance• Sponsor Oversight• Investigator Oversight• Informed Consent• Records• Quality System• Calibration and Maintenance
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Key Takeaways
Be Inspection Ready!SOPsSystems documentation Internal quality control and auditsSituational awareness
Tools for Inspection Readiness
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FDABIMO Website
https://www.fda.gov/inspections-compliance-enforcement-and-criminal-
investigations/compliance-program-guidance-manual-cpgm/bioresearch-monitoring-program-bimo-compliance-programs
EMA/NCAsCompliance Website
https://www.ema.europa.eu/en/human-regulatory/research-
development/compliance/good-clinical-practice/inspections-procedure
Health CanadaGCP Website
https://www.ctg.queensu.ca/docs/public/misc/GCPpre-inspection.v1_en.pdf
“Spectacular achievement is always preceded by unspectacular preparation.”
-Robert H. Schuller