Pwgg General Meeting 9-8-14

8/11/2019 Pwgg General Meeting 9-8-14

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PWGG GENERAL MEETING 9/8/14The Outpost, Prima Tanjong, Pulau Pinang 1410 HRS

Attendance

Bryan Kee Ming(Secretary General)

Chia Aik Shuen(Treasurer)

Tjerk Van der Molen(CommunicationsOfficer)

Selvam Subramaniam Lee Yew Kwang Rommel

Kenneth Tan Hong Win Soon Sivaraj Santhira

Leonard Luar Vincent Boey Nicholas Lee

Minutes

1) Regarding offers to PWGG in terms of new location

As most of you know by now, PWGG has received two separate offers to moveto a new location, one from Pegasus Yield, another from Red Comet. Alongwith the now declining rates of membership, this issue was discussed andseveral options have presented themselves to be voted for (More details onthe vote further down)

1.1) OPTION ONE

Offer from Pegasus YieldFor those who do not know, Pegasus Yield (PY) is a retail store whichsells GW,FFG products along with that of many others and is located inPulau Tikus; the offer is as follows:

-PY will be charging RM200 a month (compared to our current RM400rent) with no extra charges for overhead


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-PWGG will receive access to a small private room in PY for PWGGmembers (Only senior members will hold a key to this room, however,PY shareholders will have a spare key in case of emergencies)-PY also has terrain for tabletop games provided-There is also a very large back room which we will also be able to useshould tables in the front be occupied or should we wish to have a largescale game.-Other activities such as boardgames or RPG sessions are also welcomeas the offer does not extend to only table top gamers.-There are locker facilities although these do incur additional charge,however, PWGG members may store their things in the private room

mentioned above.-PY has also offered to open the store out of retail hours or even onoffdays should anyone wish to have a game if reasonable notice hasbeen given beforehand

1.2 OPTION TWO

Offer from Red Comet

For those of you who are not familiar with Red Comet (RC), they are a retailoutlet which also sells GW/ FFG and Gunpla merchandise located at PranginMall. Details for their deal is as follows:

- Red Comet is a retail store located in Prangin Mall however, the offerextends only to their secondary retail store, the Comet Games Station in TimesSquare.

-There will be absolutely no charge for using their premises & terrain will alsobe provided

-Other activities such as boardgames or RPG sessions are also welcome as theoffer does not extend to only table top gamers.

- Storage will also be provided in the store itself.

-The Comet Games Station will only close after everyone is finished with theirgames


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1.3 OPTION THREE

Take neither offer and sustain with current funds and the current location. Thismeans that we will still use the outpost and turn down the other two offers forthe time being. According to our accounts, assuming we do not lose netamount of members for the next collection, we will be able to sustain at theOutpost until December.

1.4 DISBAND

As PWGG was initially formed due to lack of premises to play tabletop games,

boardgames and RPG s the PWGG is no longer needed due to the fact thatthere are now two places to play. Disbanding will mean that PWGG willdissolve and no further funds will be collected.

1.5 Other Details

-If PWGG chooses to take a deal from either PY or RC, it has been decided that

a written agreement between PWGG and the other party will be needed

-It is also very likely that the membership fees will be reduced should any ofthe offers be taken. Surplus funds will then be used to purchase items that willbenefit the community as a whole. This will be discussed in more detail shouldany offer be taken

2) DETAILS FOR VOTING IN REGARDS TO CHANGE OF LOCATION

-It has been decided that a 75% majority will be needed to pass a votesuccessfully. Mandates are NOT allowed, however, one may abstain fromvoting.

-It has already been decided (and agreed upon by all parties) that anyone who

has a conflict of interest will not be allowed to vote.


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-Voting will take place on the 23 rd. A short meeting will be held beforehand at2p.m to discuss any issues before the vote. The vote will start latest at 3.pm orimmediately after discussion, whichever comes first.

-It has been decided that voting will be anonymous and done through ballotbox at the Outpost.

-If anyone who is eligible to vote (paying members) is unable to attend thevoting session and still wishes to vote, they will call one of the committeemembers between 2:50 3:30 to tell them their vote. The phone will then bepassed to another committee member to verify the vote.

The following people may be contacted for this:Rueben Augustin (President)

Bryan Kee Ming (Secretary General)

Chia Aik Shuen (Treasurer)

Tjerk Van der Molen (Communications Officer)

Please note that if you do not have any of these peoples numbers, please to

send them a private message on Facebook.

-If you have any inquiries please do not hesitate to ask beforehand or drop us aquestion on the Facebook page.

3) OTHER ISSUES

3.1 Proposal for extended committee

-It has been suggested that to better organisation and communication, thereshould be creation of additional or extended committee. Suggested postswould be for someone in charge for W40K, WHFB, and for boardgames. Thisissue will be discussed further in our AGM

3.2 Discussions on membership

Lengthy discussions on membership during the meeting in terms of gettingnew members & member activity/inactivity. Core issue for the Outpost at the


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Pwgg General Meeting 9-8-14

Documents

Transcript of Pwgg General Meeting 9-8-14