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Pupil Services and Pupil Services and AttendanceAttendance

Attendance Accounting InformationAttendance Accounting Information<<PSA Name]>><<PSA Name]>>

Pupil Services & Attendance CounselorPupil Services & Attendance Counselor

Copyright-2015 © Los Angeles Unified School District - All rights reserved

Why should students be in Why should students be in school?school?

To gain knowledge in order to become To gain knowledge in order to become productive, successful young adults.productive, successful young adults.

To gain social skills and learn how to live To gain social skills and learn how to live in a culturally diverse society.in a culturally diverse society.

In-seat attendance generates money In-seat attendance generates money from the state based upon ADA.from the state based upon ADA.


Compulsory Education LawsCompulsory Education Laws

E.C. 48200 Compulsory Full Time EducationE.C. 48200 Compulsory Full Time EducationEach person between the ages of 6 and 18 years not exempted is subject to compulsory full-time education…. shall attend the public full-time day school or continuation school or classes and for the full time designated as the length of the school day by the governing board of the school district in which the residency of either the parent or legal guardian is located and each parent, guardian, or other person having control or charge of the pupil shall send the pupil to the public full-time day school or continuation school or classes and for the full time designated as the length of the school day by the governing board of the school district in which the residence of either the parent or legal guardian is located.


E.C. 48260 Truant PupilsE.C. 48260 Truant Pupils

Any pupil subject to compulsory full-time education or to compulsory continuation education who is absentabsent from school without valid excuse three three full daysfull days oror tardy in excess of thirty tardy in excess of thirty minutes on three occasions one school minutes on three occasions one school yearyear or any combination thereof, is a truant and shall be reported to the attendance supervisor or to the superintendent of the school district.


What is Average Daily What is Average Daily Attendance (ADA)?Attendance (ADA)?

Average Daily AttendanceAverage Daily Attendance

Monies come from the state and make up a majority of the money in the General Fund.

Since 1998 the state has calculated these monies based upon IN SEAT attendance only.

2014-15 ADA: $ 51.59 per student/per day. If 100 students are absent in one day = $2,970 lost

Total ADA Loss at <<NAME OF SCHOOL>> thru Total ADA Loss at <<NAME OF SCHOOL>> thru Month <<#>> = <<# OF DAYS>> total days lostMonth <<#>> = <<# OF DAYS>> total days lost

[TOTAL AMOUNT OF REVENUE LOST UP TO THAT MONTH] [TOTAL AMOUNT OF REVENUE LOST UP TO THAT MONTH]


The Audit TrailThe Audit Trail

Your documentation is where an Your documentation is where an audit trail begins….audit trail begins….

What are legal records?What are legal records?

5 Column Rosters5 Column RostersMiSiSMiSiSAbsence NotesAbsence Notes


What do the auditors look for?What do the auditors look for?

Are all the areas filled out correctly?Are all the areas filled out correctly? Are the markings clear and neat?Are the markings clear and neat? Did the teacher sign the register in order Did the teacher sign the register in order

to verify it’s accuracy?to verify it’s accuracy? Do all the documents match?Do all the documents match?

5 column rosters5 column rosters MiSiSMiSiS Absence notesAbsence notes


Absence VerificationAbsence Verification

Verification for a student’s absence Verification for a student’s absence mustmust be received from a be received from a parentparent//guardian or doctorguardian or doctor Students may Students may notnot provide verification provide verification

for absences.for absences. Siblings, grandparents, cousins, other Siblings, grandparents, cousins, other

students students CAN NOT CAN NOT provide this provide this information. information.


Excused AbsencesExcused Absences

Illness or injuryIllness or injury Medical Medical

appointmentappointment Dental appointmentDental appointment QuarantineQuarantine Jury Duty (student Jury Duty (student

over 18 years)over 18 years)

SuspensionSuspension Exclusion by nurseExclusion by nurse

Immunizations Immunizations excused up to five excused up to five

days per incident days per incident Funeral of Funeral of

immediate family immediate family membermember one day in stateone day in state three days out of three days out of

statestate


Other Excusable AbsencesOther Excusable Absences

Court appearance only if child’s name is Court appearance only if child’s name is on subpoena or minute orderon subpoena or minute order

Religious holiday, retreat or ceremonyReligious holiday, retreat or ceremony Employment conferenceEmployment conference Principal or designee excuses absencePrincipal or designee excuses absence

Students are allowed to complete Students are allowed to complete make-up assignments and tests make-up assignments and tests


Unexcused AbsencesUnexcused Absences

TruancyTruancy Absence without the

consent of the parent Vacations/TripsVacations/Trips Unverified illnessUnverified illness BabysittingBabysitting Lice Lice

Should only take one day to clean but all days are not excused

Care of ParentCare of Parent Running errands for Running errands for

familyfamily RunawayRunaway Family EmergencyFamily Emergency Inclement WeatherInclement Weather Missed busMissed bus Unverified illnessUnverified illness


When do you refer to PSA?When do you refer to PSA? When absences become excessive and you have When absences become excessive and you have

informed parent or have attempted to inform parent.informed parent or have attempted to inform parent. Continued irregular attendance is having a negative Continued irregular attendance is having a negative

impact on a students instructional program.impact on a students instructional program. Students who may be truant (i.e. absent without the Students who may be truant (i.e. absent without the

knowledge or consent of the parent).knowledge or consent of the parent). Students who are in need of shoes or proper clothing.Students who are in need of shoes or proper clothing. Unable to make contact with parent after all resources Unable to make contact with parent after all resources

have been utilized.have been utilized.

If your are not sure…contact me!If your are not sure…contact me!<<PSA NAME AND <<PSA NAME AND CONTACT INFO>>CONTACT INFO>>


Questions?Questions?


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