Publisher 2007 Instruction Book

7/28/2019 Publisher 2007 Instruction Book

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Microsoft Publisher 2007

August 3, 2010 Page - 1

1. Starting Microsoft Publisher ........................................................................................................................................... 2

2. Choose a publication type ............................................................................................................................................... 2

3. Publisher Screen .............................................................................................................................................................. 3

4. Toolbars 3-4

5. Drawing Tools ................................................................................................................................................................ 5

6. Save a file ........................................................................................................................................................................ 6

7. Print a file ........................................................................................................................................................................ 68. Working with text and text boxes .................................................................................................................................... 6

Add text from a file ......................................................................................................................................................... 6

Type text ......................................................................................................................................................................... 7

Create new text box ......................................................................................................................................................... 7

Change size and shape of text box................................................................................................................................... 7

Modify text in a text box ................................................................................................................................................. 7

Connect text boxes .......................................................................................................................................................... 8

Remove text box links ..................................................................................................................................................... 8

Spell Check ..................................................................................................................................................................... 8

Find and Replace ............................................................................................................................................................. 8

Line Spacing.................................................................................................................................................................... 8

Drop Caps........................................................................................................................................................................ 9

Character Spacing ........................................................................................................................................................... 9

Text direction .................................................................................................................................................................. 9Thesaurus ...................................................................................................................................................................... 10

9. Working with Pages ...................................................................................................................................................... 10

Move between pages ..................................................................................................................................................... 10

Create new page ............................................................................................................................................................ 10

Delete pages .................................................................................................................................................................. 11

Setting Columns ............................................................................................................................................................ 11

Margins ........................................................................................................................................................................ 11

Zoom in/out ................................................................................................................................................................... 11

Page numbers ................................................................................................................................................................ 12

10. Working with pictures ................................................................................................................................................... 12

Insert a picture from a file ............................................................................................................................................. 12

Insert Clip Art ............................................................................................................................................................... 12

Creating a new picture box ............................................................................................................................................ 13

11. Modifying a picture ....................................................................................................................................................... 13

Change size and shape ................................................................................................................................................... 13

Change Background attributes ...................................................................................................................................... 13

Change border .............................................................................................................................................................. 13

Text wrap ...................................................................................................................................................................... 14

12. Drawing options ............................................................................................................................................................ 14

Drawing tools ................................................................................................................................................................ 14

Draw an object .............................................................................................................................................................. 15

Modify an object ........................................................................................................................................................... 15

Change Object position ................................................................................................................................................. 15

Rotate Object ................................................................................................................................................................. 15

Create perfect squares, circles, lines .............................................................................................................................. 15

Change object fill and line attributes ............................................................................................................................. 15

Grouping Objects .......................................................................................................................................................... 15Changing stacking order ................................................................................................................................................ 16

Align objects ................................................................................................................................................................. 16

Nudge object ................................................................................................................................................................. 16

Copy object ................................................................................................................................................................... 16

Move object ................................................................................................................................................................... 16

Insert pictures from internet .......................................................................................................................................... 17

Picture Cropping ........................................................................................................................................................... 17


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Starting Microsoft Publisher1. Start

2. All Programs

3. Microsoft Office 2007

4. Microsoft Publisher 2007

Choose a publication type

NOTE: Any design is just a starting point you may change all of the elements at

any time

On the left side of the

screen choose the

type of publicationyou wish to create

Double click On the

right side of the

screen choose the

design you want to

use


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Publisher Screen

Toolbars

Rotate

Research

Format Painter

Print Preview

Bring to

Front/send

to back

Spell

Check

Cut

Copy

Paste

Tools

Standard

Toolbar

Menu

Toolbar

Rulers


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Line

Spacing

Create a

hyperlink

Publisher

helpLink/unlink

text boxes

Increase/decre

ase font size

Text

alignmentFont Size

Line numberbullet

Zoom

in/outColumns

Line style Drop shadowFill

colorFont color

3

Line

colorCrop Line

Width


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Drawing Tools

Text Box

Select

Clip Art

Picture

Frame

Insert Word

Insert Table

Arrow

Auto Shapes

Rectangle

Oval

Line


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Save a fileTo USB

1. Click File and choose Save or Save as

2. Select desired save location3. Name file

4. Click Save button

Print a file

1. Click File Menu and Choose Print

a. Choose printerb. Choose Sizec. Choose Orientationd. Choose pages to printe. Choose Number of copies

C. Click Print button

Working With Text and Text FramesAdd text from an existing file to a text box

1. Open your Publisher document

2. Click on text frame where you wish to place your text

3. Click Insert Menu and Text File

2. Navigate to the desired file3. Click Insert button4. Text will flow into text frame5. Say NO to autoflow text

NOTE: If computer asks you to create a new text box

because there is not enough room in the existing text box say NO

Text

box


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Type text in a box

You can also simply type text directly into a text box

Creating a new text box

1. Use the Text Box Tool to draw a box the size and shape you wish for your text

NOTE: text boxes can be modified at any time

2. Click the text box tool

3. Click and drag a box the size and shape you wish it to be

Change the size and shape of a text box

1. Click on the text box

(you should see text box handles appear)

2. click and drag the frame handle

to the desired shape and size

Modifying text in a box

1. Select the desired text2. Change font

3. Size

4. Style

5. Alignment

Handles

Change

frame length

Change

frame

width


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Connect Text Boxes (flow text from one text box to another)

1. Click the first box

2. Click the Link button (coffee cup icon appears)

3. Click into the second text box

4. Repeat for all boxes you wish to link

Remove Text Box Link

1. Click on the text box you wish to break the link on

2. Click the break text link button

Spelling Check text

1. Click in box where text needs to be checked2. Tools3. Spelling4. Check SpellingOR

5. Click the spell check Tool

Find and replaceThis option allows you to look through your entire document and find words/phrases.

1. Edit and Replace

2. Type in word to find

3. Type in word to replace it with (if necessary)

4. Click Find Next button

5. Choose either Replace button or Find Next button

Line spacing

1. Select text

2. Click Line Spacing tool3. Choose desired line spacing

4. Optional

a. Change line spacing before and after paragraphs

b. Change paragraph indents

c. Change paragraph alignment

Text Box Link

Break text Box Link


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Drop Caps

1. Select the paragraph where you want the dropped letter to appear

2. Click the Format Menu and select Drop Caps

3. Choose desired style

4. Click Apply button & OK button

Character Spacing

1. Select the word/group of words you wish to change2. Format and Character Spacing

3. Make desired Changes to:

Scaling = Make individual letters fatter or thinner Tracking = change the space between

letters (large amounts of text)

Kerning = make more space betweenletters (small amounts of text - like titles)

Automatic pair kerning = changes thespaces between sets of characters (Te, Fa)

4. Click Apply button and OK button

Change text direction

1. Select the text box you wish to change

2. Click Format Menu

2. Choose Text Box3. Click the Text Box Tab

4. Select Rotate text in text box by 90

5. Click OK button


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Thesaurus

1. Click and drag across the word you wish to change

2. Click Tools menu

3. Choose Language and Thesaurus

4. Choose the pull down menu on the desired replacement

from the word list that appears

5. Select Insert

Working with Pages

Move between pages

1. Choose the page

Create a new page

1. Click on the page where you want to insert the

page (ie: if you want if after the last page click

on the last page)

2. Click the Insert menu and select Page

3. Click More Options button

4. Decide where you want the page inserted

5. Decide how you wish to have the new page look

6. Click OK


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Delete Pages

Important: If you delete a page all contents of the page will also be removed.

1. Click on the page you wish to remove

2. Click Edit Menu and select Delete Page

NOTE: a dialog page will appear warning you that you are about to delete a page.

3. Click OK button

Page is removed and all other pages renumbered

Setting number of columns

1. Select a newsletter layout to begin your publication22. Click the Arrange Menu and choose Layout Guides3. Select the Grid Guides Tab4. Set the number of columns

Optional set the space between columns

Optional set the row guides

Optional set center guide5. Click OK

OR

1. Click the Columns Tool

2. Drag to choose # of columns

Setting/changing margins

1. Choose Arrange Menu and select Layout Guides2. Click Margins Guides Tab3. Set desired margins4. Click OK

Zoom in/out

1. + = bigger

- = smaller

2. select a size from the pull down menu

OrType in a size

Zoom in /out


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Page Numbers

1. Click View Menu

2. Choose Header and footer

3. Cursor appears in the header

4. Type any text you want to appear with

the page number

5. Click the Page Number button

6. Add additional items to header or footer as desired

Working with picturesInsert a picture into an existing picture box

1. From a file (saved picture)a. Click on picture frame in your document(you should see handles)

b. Click Insert Menuc. Select From filed. Navigate to saved picture locatione. Click on desired picturef. Click Insert buttong. Drag corner handles of picture to change picture sizeNOTE: Use only the corner handles when changing the size of a picture to keepheight to width perspective.

h. Drag picture to desired location

NOTE: See changing picture size on the next page to modify picture size, shape and location

2. Inserting Clip Arta. Click on Insert menub. Choose Picturec. Choose Clip Artd. Type in a description of the clip art you wish to locate (ie: school)e. Click Go buttonf. Find the picture you wish to use from the pictures below the search boxg. Double click the picture you wish to inserth. Modify size and location of picture as needed

Page number Time

Switch

between

header and

footer

Date


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Creating a new picture box1. Click the Picture Frame Tool

2. Select Empty Picture Frame

3. Click and drag a picture box the size and shape you wish

4. Double click the picture box to choose a picture

Modifying a picture

1. Size and shape

a. Click on the picture frame to select it (handles should appear)

b. Click and drag on a CORNER handle to change the

size and shape of the picture box

NOTE: to keep the height-to-width perspective always use thecorner handles to change the size of the image.

2. Background Color

a. Click on picture boxb. Click Format menuc. Select Pictured. Choose the Picture Tab

Optional change color

Optional change brightness

Optional change picture contraste. Click OK button

3. Border color and style

a. Click on picture box to select it

b. Click Format menuc. Click pictured. Click Colors and Line Tab

Optional change fill colorOptional change transparency

Optional Change Line color, style and weight

Optional add border art

e. Click OK

Handl


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Text WrapBy default text will wrap around an object or picture. To change this

do the following:

1. Click on the object/picture to select it

2. Click the Arrange Menu

3. Select Text Wrapping

4. Choose one setting option:

Square Tight Through Top and bottom None Edit Wrap Points (allows you to change how the wrap handles

appear

Drawing optionsObjects can be drawn with the drawing tools

Drawing Tools

Draw an object1. Click the AutoShapes tool

2. Select a shapes category

3. Click the shape you wish to use

4. Click and drag to draw the Shapes

AutoShapes

Rectangle/square

Oval

Line


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Modify a shape

Change Size or shape

1. Click the shape to display its handles

2. Drag a handle to make the object larger or smaller.

NOTE 1: to keep the height-to-width perspective always use the

corner handles to change the size of the image.

NOTE2: center handles will allow you to modify the shape

Change Position

1. Click in the center of the shape

2. Drag the shape to the desired location

Rotate an object

1. Click on the object to display its handles2. At the top of the object you will see a green circle

3. Click and drag the green circle to rotate the object

Or

1. Click on the object to display its handles

2. Click the arrange menu

3. Choose rotate or flip

4. Select one of the options for flip or rotate

Create perfect squares circles and straight lines1. Choose the tool (circle, rectangle, line, arrow)

2. hold down the shift key while dragging the object to create the shape

Change objects fill and line attributes1. Click object to select it

2. Click Format menu

3. Choose Format AutoShape

4. Click Colors and Lines Tab

5. Options

Fill color Transparency Line color Line style (straight, dashed) Weight (thickness of line)

Group multiple objectsObjects that have been put together to form a picture/graph should be grouped when the

picture is finished. This way if the picture needs to be modified or moved it will be treated as

if it were one item

1. Click to select each item (hold shift to select more than one item at a time)


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2. Click the Arrange menu and select group objectsUngrouping

1. Select the grouped object

2. Click the Arrange Menu and select Ungroup

Changing stacking orderStacking order refers to how the images are on top of or behind

other images1. Select the object you wish to change2. Click the Arrange menu and select order

a. bring to frontb. send to backc. bring forwardd. send backward

Align objects1. Select objects you wish to line up

NOTE: hold shift to select more than

one object

2. Click Arrange Menu and select align and distribute3. Choose desired option4. Click OK button

Nudge object move an object just a tiny bit1. Select object you wish to nudge2. Arrange and Nudge3. Use directional arrows to move object just a bit

Copy object

1.

Select object to copy2. Click Copy button3. Click Paste button

Move object1. Select object2. Click in middle of object and drag to new location

Insert pictures from internet

1. Locate a picture on the Internet

Copy Button Paste Button

Bring to front Send to Ba


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2. Right click on the picture

3. Choose Copy

4. Click into your document

5. Right click and choose paste

NOTE: It may be necessary to change the wrap options to move and edit the picture

Picture Cropping

Cropping a picture allows you to remove portions of the picture.

It is very helpful when trying to use only a portion of a large image.

1. Click the picture (to display its handles)

2. Click the cropping tool

Cropping handles will appear around your picture

3. Place your cropping tool on top of one of the

Cropping handles and drag to remove parts.

NOTE: there is a cropping function in Word and PowerPoint

that works the same way

Cropped picture


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Publisher Activities

1. Create a greeting card of your choice. Due date -

Greeting card must have at least 1 clip art picture and/or a picture copied from the internet

2. Create an award certificate for yourself for completing this Publisher activity. Due Date

3. Create a 1 page (remove extra pages) TLC/Library newsletter. Due Date -

The newsletter must have the following:

1. 1 picture copied from the Internet2. A title with colored text3. A drawn graphic created from 3 shapes. Shapes must be grouped.4. 3 articles found in the SharePoint directory

Publisher 2007 Instruction Book

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