Published by - SSDMA

3

Published by: State Disaster Management Authority

Gangtok, Sikkim

September, 2015

For more information, please contact: Secretary/Relief Commissioner, Land Revenue & Disaster Management Department Government of Sikkim Gangtok (Sikkim)

Phone: +91-3592-202664

Fax: +91-3592-201145/ 202932

E-mail: [email protected]/ [email protected]

This plan is developed by UNDP/ State Disaster Management Authority, Sikkim with active support from Sphere India, WAP, Cordaid and other key agencies in the year 2014.

mailto:[email protected]

mailto:[email protected]

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Table of Contents

Message from the Chief Minister VI

Foreword VII

Acknowledgments VIII

Introduction IX

How to use plan X

Abbreviations XII

Contents Page

1. Contingency actions Plan for Earthquake 16

1.1 Introduction 16

1.2 Declaration of earthquake disaster 16

1.3 Institutional mechanism of the State Government to respond to earthquake

Disaster 16

1.4 Trigger mechanism on receiving the report of occurrence of an

Earthquake 17

1.5 Response mechanism of the concerned line departments along with the roles and

responsibility of each one of them 17

1.6 Immediate relief to be provided to the affected population 25

2. Contingency actions Plan for Landslide 27

2.1 Introduction: 27

2.2 Associated Authority 27

2.3 Disaster Declaration 27

2.4 4-Stage warning system for Landslide 27

2.5 Plan Activation 28

2.6 End of Disaster Declaration 28

2.7 Roles and Responsibility 28

2.8 Immediate relief to be provided to the affected population 28

3. Contingency action Plan for Cloud burst and Flash Flood 31

3.1 Introduction 31

3.2 Flood Forecasting and Warning 31

3.3 Declaration of Flood Disaster 31

3.4 Roles and Responsibilities 31

3.5 Relief 32

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4. Contingency action Plan for Industrial (Chemical) Disasters 35

4.1 Introduction 35

4.2 Authority 36

4.3 Flow of Information (Communication) 36

4.4 Regulatory Framework 36

4.5 Trigger Mechanism for Industrial (Chemical) Disasters 36

4.6 Response for Industrial (Chemical) Disasters 37

4.7 Responsibilities after the disaster 39

5. Setting up Field Emergency Operations Centre (EOC) or Coordination

Mechanism 41

5.1. Introduction 41

5.2. Role of Emergency Operation Centre during Disaster 41

5.3. Role of Emergency Operation Centre in Normal Time 42

5.4. Onsite Emergency Operation Centres 42

5.5. Composition of Sikkim State EOC 43

Annexes 44

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VII

8

VIII

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INTRODUCTION: Disaster Management has been a new discipline in Sikkim over the last few years. With increasing frequency and intensity of disasters and large number of people coming in their way, the subject needs a more systematic attention and a planned approach. State Disaster management Act, 2007 mandates the development of comprehensive disaster management plan at the state level.

A lot of efforts have been going on for development of plans at different levels by different agencies. The documents largely remain limited to knowledge and information manuals rather than practical action plans for the stakeholders. There has also been a significant change in our understanding of disaster management from National to the grassroot levels in the last few years. Hyogo Framework for Action and later National Disaster Management Act 2005 brought a paradigm shift in disaster management from a reactive relief based approach to a more proactive disaster risk reduction approach. The evolving understanding of the subject of disaster management, lessons learnt from the existing plans and the mandate provided by State Disaster Management Act, 2007 to DDMA's for developing comprehensive disaster management plan provides an excellent opportunity for modelling plans and a standard process for development of district disaster management plan for replication in different parts of the country. Sphere India, National Coalition of Humanitarian Agencies in the country, in collaboration With SSDMA and technical support from GOI-UNDP and its member agencies like IAGs initiated the process to develop the state plan. The figure below illustrates the timeline and process followed for the same.

Plan developed on : 2014-2015

Next review and updation due in : April 2016

Database updation schedule : Every April and October months

(Every six month)

Mock drill schedule : May month of every Year.

Plan prepared and compiled by:

Prabhakar Rai State Project Officer. UNDP Sikkim Saikhom Kennedy Singh Programme Coordinator Inter Agency Groups.

Sphere India

IX

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HOW TO USE PLAN

ACTIONS REVERENCES REMARKS

1. Identify Yourself Household

Municipal/Ward Committee

Line Departments

Other Stakeholder

2. Know your Risk (Hazards, vulnerabilities & capacities)

Volume-1, Context Analysis (HVCA)

Read this to understand the disaster in context of Sikkim State

3. Identify other stakeholders Volume-1 (Stakeholder Analysis)

Read this to understand who are the stakeholders in the state of Sikkim.

DRR and Mitigation Plan

(SDMA Green Book) Volume-1

State Disaster Response Plan (SDMA Red Book) Volume-2

Green Section (Stakeholders' action during non-

disaster time)

Red Section (Stakeholders' action during disaster

time)

SDMA Actions

(Volume 1 and 2)

Line Department, Other Stakeholders

4. Act per your specific plan

5. Know institutional mechanism & good practices for implementation of plan

Volume-1 Read this to know about various institutions at district level and understand good practices like ESF, IRS, URS, DMT/QRT etc.

6, Know linkages with state, national and international resources.

Volume-1 Read this to know about linkage at various levels as Volume-1, per the level of disaster

7. Know legal & financial provisions for implementation of plan

Volume-1

Read this volume to get assessment formats, checklists and database resources available in the State.

8. Find checklists, assessment formats, resource database

Read this volume to get assessment formats, checklists and database resources available in the State.

Volume-3, "Checklist, formats & resource database"

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1. Volume-1: DRR AND MITIGATION PLAN: This volume (also referred as Green

Book) enlists the specific actions to be taken during non-disaster time for DRR and

mitigation measures. This includes mainstreaming of DRR into development; capacity

building; Functional continuity actions; Partnership with other stakeholders; Process on

Rehabilitation & Reconstruction; Emergency Preparedness and Plan maintenance. This

also enlists various structural and non-structural as well as hazard specific mitigation

measures and strategies.

This volume also gives details of context of Sikkim which includes general situation; Hazard, Vulnerability & Capacity Analysis; Problem Analysis; SDMP development Strategy; and Stakeholders analysis. This particular section is specifically useful to you if you are new to the State and like to understand the general situation, history, and broader context of the State. It also covers details of the various institutions at State level & their roles /responsibilities in disaster management. This also gives information on good practices like ESF, IRS, URS, DMT and QRT etc. for coordination and integration among different stakeholders. This volume also describes the linkages with other districts, divisions, state and national level as per the level of disaster and the emerging needs. 2. Volume-2: STATE DISASTER RESPONSE PLAN: This volume (also referred as

Red Book) enlists the specific actions to be performed at divisional level in case of any

disaster situation. The key response actions are divided into various phases including

Actions on Receipt of Early Warning; Response Activation; Relief and Response;

Deactivation of Response; Recovery Actions along with enlisting disaster specific

contingency actions. This also covers setting up of Field SEOC.

3. Volume-3: CHECKLISTS, FORMATS AND RESOURCE DATABASE: There is a

separate compilation of useful checklists, assessment formats and database of resources

available in the Sikkim with the contact lists etc. This can be referred as and when

required.

4. Volume-4: SPECIFIC ACTION PLANS FOR DIFFERENT STAKEHOLDERS

Apart from the above main volumes, there are specific action plans prepared for different

stakeholders at various levels. There are specific action plans for line departments and

other key non-govt. stakeholders at the State level. These action plans are compiled in

two separate sections for each stakeholder groups. These sections are (1) Red Section –

for response actions during emergencies, and (2) Green Section – for DRR and mitigation

actions during nonemergency period.

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ABBREVIATIONS

AAI Airport Authority of India BIS Bureau of Indian Standard BPL Below Poverty Line BRGF Backward Regions Grant Fund BSNL Bharat Sanchar Nigam Limited CE Chief Engineer CEO Chief Executive Officer CMO Chief Medical Officer CMRF Chief Minister Relief Fund CSO Civil Society Organization CBOs Community Based Organizations CBRN Chemical, Biological, Radiological and Nuclear CWC Central Water Commission CAPF Central Armed Police Force DDMA District Disaster Management Authority DDMP District Disaster Management Plan DDRF District Disaster Response Force DM District Magistrate DMT Disaster Management Team DRR Disaster Risk Reduction DEOCs District Emergency Operation Centres DM Disaster Management DPR Detailed Project Report DRC Disaster Response Commissioner EOC Emergency Operation Centre ESF Essential Service Functions EWS Early Warning System FRT First Response Team GIS Geographic Information System GoS Government of Sikkim GoI Government of India GSI Geological Survey of India GIS Geographic Information System GP Gram Panchayat GPS Global Position System HoD Head of Department HFA Hyogo Framework for Action HRVCA Hazard Risk Vulnerability Capacity Analysis HVCA Hazard Vulnerability Capacity Analysis IRT Incident Response Team IYA Indira Awas Yojana ICT Information and Communication Technology

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IDRN India Disaster Resource Network IEC Information Education Communication IMD Indian Meteorology Department INSAT Indian National Satellite System IAF Indian Armed Force IAG Inter-Agency Group IAP Immediate Action Plan ICDS Integrated Child Development Services IMT Incident Management Teams IRS Incident Response System LCG Local Crisis Management Group (state, district, local group to be constituted) LEOCs Local Emergency Operation Centers LSG Lower Selection Grade MFRs Medical First Responders (to be constituted) MHA Ministry of Home Affairs MGNREGS Mahatma Gandhi National Rural Employment Guarantee Scheme MLA Member of Legislative Assembly MP Member of Parliament MPLADS Member of Parliament Local Area Development Schemes NABARD National Bank for Agriculture and Rural Development NCC National Cadet Corps NDMP National Disaster Management Plan NDRF National Disaster Response Force/Relief Fund NGOs Non- Government Organizations NREGA National Rural Employment Guarantee Act NREGS National Rural Employment Guarantee Scheme NRHM National Rural Health Mission NSV National Service Volunteer NYK Nehru Yuva Kendra NCC National Cadet Corps NDRF National Disaster Response Force NEC National Executive Committee NGO Non-Government Organization NIDM National institute of Disaster Management OEOC Onsite Emergency Operational Center PDS Public Distribution System PHC Primary Health Center PHED Public Health Engineering Department PMRF Prime Minister Relief Fund PMO Prime Minister’s Office PPP Public Private Partnership PHED Public Health and Engineering Department Q&A Quality and Accountability QRT Quick Response Team

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QRMT Quick Reaction Medical Team R&B Roads & Bridges Department SCG State Crisis Management Group SCMC State Crisis Management Committee SDMA State Disaster Management Authority SDMP State Disaster Management Plan SDRN State Disaster Response Network SEOC State Emergency Operation Centre SMS Short Messaging Service SOP Standard Operation Procedure SSDMA Sikkim State Disaster Management Authority SWAN State Wide Area Network SDMA State Disaster Management Authority SDRF State Disaster Response Force/Relief Fund SHG Self Help Group SME Small and Medium Enterprise SOP Standard Operating Procedure SP Superintendent of Police SSA Sarva Shiksha Abhiyan UD&HD Urban Development & Housing Development UNDP United Nations Development Programme UN United Nations URS Unified Response Strategy WASH Water Sanitation and Hygiene WAN Wide Area Network

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State Response Plan

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1. Contingency Action Plan for Earthquake 1.1 Introduction

The state of Sikkim falls in the seismic zone IV-V. The State has a long history of earthquakes and

in the recent past, it witnessed a major earthquake (6.8 on Richter scale) on 18th

Sep 2011 which

caused widespread loss of human lives and property. The economic activities in the State were

also severely affected. Taking lessons from past experiences and with a view to minimize the

adverse impacts of earthquakes in the future, the SSDMA in this chapter focuses on the Action

Plan of the State Government to manage earthquake disaster after its occurrence.

The Action Plan will consist of the following five activities:

i) Declaration of earthquake disaster

ii) Institutional mechanism of the State Government to respond to earthquake disaster

iii) Trigger mechanism on receiving the report of occurrence of an earthquake

iv) Response mechanism of the concerned line departments along with the roles and

responsibilities of each one of them and

v) Immediate relief to be provided to the affected population

1.2 Declaration of earthquake disaster

The Sikkim DM Act, 2007 provides for the State Government to declare any area where

earthquake has occurred as disaster affected area on the recommendations of the State Relief

Commissioner or the District Collector. The purpose of declaration of disaster is to organize

effective response and mitigating the earthquake effects. Such a declaration provides wide powers

and responsibilities to the Disaster Response Commissioner and the District Collectors in order to

handle the incident effectively.

1.3 Institutional mechanism of the State Government to respond to earthquake disaster

After the earthquake of 18th

Sept 2011 the State Govt felt the need to have an institutional

mechanism to respond to earthquake disasters. The LR&DMD through SSDMA has undertaken

capacity building initiatives to deal with future earthquakes and its adverse effects. In this respect

the required human resources on a preliminary basis have been inducted recently. The focus of the

government has now broadened to include earthquake risk reduction, mitigation and preparedness

also, along with response & relief. New institutions are now being set up in the State to deal with

disasters in general and earthquakes in particular.

The LR&DMD is primarily responsible for emergency response and relief in the State. Under its

direction the SSDMA has formulated a plan for disaster preparedness, response and recovery with

the institutional framework of HIDM to be established in the State.

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The composition of the State Emergency Operation Centre (SEOC) along with its staff structure is

placed at Chapter- 5.5 of Volume-2 State Disaster Response plan

1.4 Trigger mechanism on receiving the report of occurrence of an earthquake

An earthquake of magnitude 5 or more is likely to cause deaths and injuries to human beings and

damage to all kinds of property, both private and public. Unfortunately there is very little warning

available before the earthquake. Therefore planning should cater for a quick response at all levels

to reduce the effects of the earthquake to the minimum.

The SSDMA under the LR&DMD would be the Nodal Agency for formulating, controlling,

monitoring and directing measures for earthquake preparedness, organizing rescue, relief and

rehabilitation. All other concerned departments should extend full cooperation in all matters

pertaining to the management of the earthquake disaster whenever it occurs.

The occurrence of an earthquake may be reported by the Indian Meteorological Department (IMD)

to the DRC by the fastest means. The SEC under the chairmanship of the Chief Secretary should

be activated immediately on the occurrence of any major earthquake.

Besides these, the SEOC also receives reports on the earthquake from district and concerned

levels. On receipt of the information, the SEOC verifies the authenticity of the reports and will

inform the real situation to concerned authorities. The State Govt shall declare an emergency

situation arising out of the crisis through media.

1.5 Response mechanism of the concerned line departments along with the roles and responsibilities of each one of them

1.5.1 Information and reporting:

The agencies who provide information to the SEOC about the occurrence of an

earthquake in the State are as shown below:

o IMD

The SEOC should be activated for emergency response on the occurrence of any major

earthquake. The SEOC should initiate following activities:

i) State EOC should report the occurrence of a major earthquake to the following:

o Director, SSDMA

o Disaster Response Commissioner, LR&DMD

o Home Secretary

o Chief Secretary of the State

o Chief Minister

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o NDMA and MHA, GoI

o Secretary, MHA

ii) State EOC to alert state search and rescue machinery for emergency response.

iv) State EOC to contact all its employees to report immediately.

v) All Secretaries of the State Departments to be contacted to be available in the EOC

immediately.

vi) State EOC to remain in constant touch with control rooms at national, district and local level.

vii) Overall management of state EOC shall be taken over by the Director SSDMA under the

DRC.

On receipt of information, DRC to:

Contact all member of Crisis Management Group to inform them about the venue and time

of first meeting (chaired by Chief Secretary) to assess the situation and decide the course of

action to be adopted by the State government.

o Issue instructions to all departments to ensure that all state government employees to report

for duty immediately in order to execute their responsibilities as mentioned in their

departmental disaster management plan.

o Instruct all line departments to ensure their duty officers to remain available round the clock

in state EOC with full updated information of the activities of their departments.

o Prepare and submit daily situation report to Home Secretary, Chief Secretary, Chief Minister

and GoI.

o If necessary depute senior state level officers to worst affected areas for effective

implementation and supervision of Relief Operation.

o Mobilize additional manpower from the departments to the affected areas for supporting the

Relief Operation. They should be provided task force action Plans of the concerned area

prepared earlier.

Management of Media (Press/TV Channels/Government Press Notes) to be carried out by

the Secretary (IPR) with special emphasis on rumour control. He shall maintain constant

liaison with DRC.

1.5.2 Restoration of lines of communications and essential services to facilitate emergency response:

Establishment of Emergency Communication

Restoration of Communication Links (Road & Air)

Restoration of power and electricity

Supply of safe drinking water

Restoration of essential lifeline infrastructure

1.5.3 Search, rescue and medical assistance

Identification of areas where SAR Teams to be deployed

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Coordination of SAR teams for their quick deployment in allotted areas

Provision of quick transport of SAR teams to affected areas.

The department of R&B, B&H, UD&HD and BRO to evolve a mechanism for clearing

access routes and debris in order to facilitate search and rescue operations.

Mobilization of specialized equipments and machinery to affected areas.

Cordoning of affected areas with control of entry and exit.

Traffic Management by establishment of traffic points and check-posts.

The Home Department to evolve a mechanism for providing security of properties of

government and public in the affected areas.

Setting up of field hospitals in the affected areas and deployment of mobile hospitals.

Arrangements to be made for quick transportation of injured victims to the hospitals.

Secretary (Health) to evolve a mechanism for speedy treatment of casualties and proper

disposal of dead bodies.

1.5.4 Emergency relief (shelter, food, clothing, etc.)

(a) Establishment of Temporary shelters for evacuees.

(b) Ensuring provision of essential services as under:

o Arrangement for food, clothing, blanket/bedding, drinking water, sanitation and hygiene,

lighting arrangements and essential medicines.

o Deployment of mobile hospitals in affected areas for treatment of victims.

o Providing counselling services to the earthquake victims and their relatives.

(c) Arrangement for providing transport facility to send dead bodies of non-locals to their

natives. The administration should also ensure Law and Order during shifting of the dead

bodies.

(d) Ensure establishment of communication link between the affected people and their relatives

outside.

A Task and Responsibility Matrix for Emergency Response Phase (first 72 Hours of the incident)

is given below;

1.5.5 Task & Responsibility Matrix for Emergency Response Phase (First 72 Hours of the Incident)

Time Frame Sr. No.

Task Responsibility

0 + 15 Minutes

1 Report the occurrence of earthquake to Director SSDMA, DRC, Heads of all line departments, Chief Secretary and Chief Minister's Office and National Disaster Management EOC at MHA, GoI

State Nodal Officer SSDMA

0 + 30 Minutes

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2 Establish communication link by activating alternate communication equipment i.e. satellite phone, HF / VHF set, HAM Radio, VSAT etc. in State / District EOCs

State Nodal Officer SSDMA

3 Instruct deployment of Mobile Emergency communication Units to affected areas for establishing communication link

Director SSDMA

5 In case of L-4 level event, overall management of SEOC shall be taken over by DRC

DRC

6 Instruct duty officers of line departments to report in SEOC

DRC

7 Hold first meeting with duty officers DRC

8 Contact the Heads of all line departments including the Information Department to reach SEOC

Director SSDMA

9 Alert EOC for quick mobilization to affected areas DRC/

Director SSDMA

10 Request for the services of NDRF, Armed forces and Air Force, if required through designated representative

DRC

0 + 1 Hour

11 Instruct all staff of EOC to report for duty Director SSDMA

12 Dispatch of Search & Rescue teams to the affected areas

DRC/

Director SSDMA

13 Instruct Quick Assessment Task Force to submit preliminary need and loss assessment report of the affected areas

Director SSDMA

14 Alert Quick Medical Response Teams to the affected areas

Director SSDMA

15 Make arrangements for aerial survey of the affected areas

Director SSDMA

16 Instruct local administration to evacuate victims to safer sites

DRC/

Director SSDMA

17 Contact Chief Secretary for deciding on time and venue for holding Crisis Management Group (CMG)

DRC

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meeting at the earliest

18 Inform all CMG members to attend CMG meeting in designated venue to assess situation and review emergency measures

DRC

19 Instruct concerned authorities or Agencies to shut down critical operations

DRC

20 Contact NESAC, Ministry of Defence for aerial / satellite imageries of the affected areas

DRC

0 + 2 Hours

21 Inform DOPART to ensure all State Government employees report for emergency duties within half an hour

DRC

22 CMG to assess situation, delegate responsibilities for organizing rescue and relief operations

CS

23 Senior State level officers to be deputed to the affected areas

CS

24 Activate Operations Section of ICS for Emergency Response Operation

DRC

25 Assess the conditions of road and air communication link for quick mobilization of Emergency Teams and resources to affected areas and take follow up actions

Director SSDMA,

Secy Transport,

Secy Roads

26 DirectIPR to establish media management / information cell for public information, guidance and runor control

DRC

27 Request may be made for assistance from Central Government (MHA and MOD) if required

DRC

28 Request the nearest headquarters of the Armed Forces to render assistance in emergency search, rescue and relief operations

DRC

29 Contact private / public sector agencies in the State to assist in emergency rescue and relief operations

DRC/

Director SSDMA

30 Inform Secretaries of the departments to provide necessary logistics support to emergency operation task forces

DRC

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31 If necessary, assistance may be asked from neighbouring states and outside agencies

CS

32 Set up separate desks for each operation task force and NGO coordination desk in the SEOC for coordinating emergency operations

Director SSDMA

33 Provide security in affected areas and maintain law and order situation

Home Secy

34 Mobilize Medical First Response Teams to affected areas

Health Secy

35 Mobilize SAR Teams and search & rescue equipment and machinery to affected areas

Police/SDRF

36 Instruct district information officers to establish information centre near affected areas to provide guidance to volunteers and aid agencies

DC

0 + 3 Hours

37 Make suitable transportation arrangement for mobilization of quick response teams to the affected areas

DC

38 Maintain constant touch with the National / District and Local EOCs

Director SSDMA

39 Establish Press / Media Centre for media management and information dissemination

IPR Secy

40 Arrange for press / media release for rumour control and public information and guidance

IPR Secy

41 Alert all major hospitals to make necessary arrangement for treatment of injured

Health Secy

0 + 6 Hours

42 Establish relief coordination centre at the airport, railway station, etc. for arrival of Search @ Rescue and Medical Teams coming for humanitarian aid

Transport Secy

43 Establish central relief coordination centre nearer to State Head Quarter

Director SSDMA

44 Instruct to cordon affected areas and setting up of check posts to control entry and exit

Secy Home

45 Open access routes and manage traffic for mobilization of equipment, machinery and volunteers to the affected areas

Secy Home

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46 Conduct aerial survey and also mobilize quick assessment teams to affected areas

DRC

47 Establish information centres at the arrival and departure points especially at the airports, railway stations and interstate bus terminus

Tourism Secy

0 + 12 Hours

48 Mobilize relief materials i.e. tents, food materials, water, essential medicines, blankets, etc. to the affected areas

DC

49 Arrange to shift evacuated persons to temporary shelters and ensure provision of food, water facilities, blankets and storage of relief materials

DC

50 Arrange road, rail and air transport at State / District headquarters for dispatch of relief materials to the affected areas

Secy Transport

51 Set up field hospitals near the affected areas Health

52 Arrange to shift injured persons to field hospitals Health

53 Instruct district collectors to establish relief coordination centre and godowns near affected area and provide full security cover as well

DRC/

Food & Civil Supplies

54 Prepare quick need assessment report for planning of relief operation and mobilization of resources to the affected areas

DRC

0 + 24 Hours

55 Instruct to set up Coordination Centres at the Resident Commissioner's Office in New Delhi and other Metro Cities as well

DRC

56 Hold review meetings with Duty Officers in every 12 hours

DRC/

Director SSDMA

57 Prepare and circulate the situation report Director SSDMA

58 Prepare press notes twice a day Director SSDMA, IPR

Secy

59 Depute additional officers and supporting staff to affected areas from non-affected areas

HODs

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60 Restore essential services i.e. power, water supply, telecommunication facilities of SEOC, headquarter, AIR, Doordarshan, Governor, Chief Minister, senior officials of the State bureaucracy on priority basis

Power, PHED, BSNL

61 Coordinate with Emergency Operation Task Forces mobilized to the affected areas

Director SSDMA, DC

0 + 48 Hours

62 Ensure safety and security of personnel deputed in affected areas for emergency response operation

Home

63 Earmark storage point for medical supplies at affected sites

Health

64 Arrange for identification, photograph, post mortem and maintenance of records for disposal of dead bodies

Health, DC

65 Arrange information centre at shelter site for maintaining records of victims and to provide guidance to relatives, NGOs, etc.

DC

66 Arrange for complaints regarding missing persons and initiate search in shelters, hospitals and police records

Home, DC

67 Arrange for SDMs enpowerment for waiving off post mortem of dead bodies

DC

68 Arrange for additional manpower if necessary for disposal of dead bodies

DC

69 Arrange for transportation of dead bodies to their native places if so required

Health , Transport

0 + 72 Hours

70 Arrange for disposal of unidentified and unclaimed dead bodies

Home

71 Arrange for transportation of injured from field hospitals to base hospitals

Health, Transport

72 Activate short and interim relief measures DC, Line Deptts

73 Arrange for distribution of cash doles to the victims DRC, DC

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1.6 Immediate relief to be provided to the affected population

1.6.1 Short-Term Relief Measures

(1) Provide temporary shelter to affected people

(2) Evacuation site should be safe, and easily accessible.

(3) Continue to provide essential services to the affected people i.e. food,water, clothing,

sanitation and medical assistance

The DRC to ensure the following in the relief camps:

Special emphasis on Hygiene and sanitation aspects should be given in relief camp sites.

Separate area should be earmarked within the relief camp for storage of relief materials.

Adequate manpower and transport facilities for the camp site.

Arrangements to be made for trauma management.

Mobile medical units to be sent to remote areas with a view to provide medical assistance

to the victims/injured.

Information centre should be established by the administration.

1.6.2 Interim Relief Measures

Arrangements to be made for identification and maintenance of the records of disposal of

dead bodies in the affected areas.

Arrangements to be made to record the complaints of all persons reported missing. Follow

up action in terms of verification of the report also needs to be made.

Sub-divisional magistrates to be empowered to exempt the requirement of post-mortem in

case of mass casualties. LR&DMD and Home Dept. may depute additional SDMs to

expedite disposal of the dead bodies.

Unclaimed/unidentified dead bodies to be disposed off at the earliest after keeping their

records.

Additional manpower to be deployed in the affected areas for supplementing the efforts of

the local administration.

Separate Cell to be established at state/district/local level to coordinate with the NGOs and

outside donor/aid agencies.

Regular meetings of the different stakeholders/departments should be organized at state

level for sharing of information, developing strategies for relief operations.

IPR to coordinate with the media to play a positive role in disseminating appropriate

information to public and the government in order to facilitate the speedy recovery.

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1.6.3 Assessment of Damage / Loss and Relief needs

The DRC to issue instructions to the district collectors to provide „the need and loss

assessment‟.

Adequate manpower, vehicles, stationery etc should be provided to supplement the efforts

for need/loss assessment.

Identification and demolition of dangerous structures in the affected areas to minimize

further loss of life and injuries.

Arrangements for debris removal and its appropriate disposal.

Arrangements for distribution of gratuitous relief and cash doles.

Arrangements to be made for survey of human loss and distribution of ex-gratia relief to

the families of deceased persons.

Teams to be formed and dispatched to the affected areas for detailed assessment of houses

and property assessment.

As reconstruction of houses will take a long period, arrangements to be made to provide

interim shelters to the affected

Identification of the site for interim shelter

Allocation of areas to the affected families

Providing essential services at the interim shelter sites such as water, power, drainage /

sanitation, PDS shops, etc.

Distribution of shelter materials to individual families.

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2. Contingency action Plan for Landslide

2.1 Introduction:

The state of Sikkim which is part of the young fold mountains has steep terrain and slope

instability and due to pre Cambrian rock formation it is susceptible to landslide. Earthquake and

torrential rainfall also trigger landslides. The state incurs huge losses in lives and property every

year due to landslide. The purpose of this action plan for landslide is for immediate response with

proper co-ordination from all agencies.

2.2 Associated Authority

The Nodal Department for controlling, monitoring and directing measures for organizing rescue,

relief and rehabilitation is the LR&DMD. All other concerned Departments should extend full

cooperation in all matters pertaining to the management of the landslide disaster whenever it

occurs.

2.3 Disaster Declaration

The DDMA Chairperson, DC will declare emergency situation and simultaneously inform the

Director SSDMA and DRC. The purpose of declaration of disaster is to organize effective

response and mitigation in the landslide affected area. Such a declaration provides wide powers

and responsibilities to the Chairperson DDMA, District Collector in order to handle the incident

effectively.

2.4 4-stage warning system for Landslide

1.) Pre-Landslide Watch

The unexpected depressions/soil surface subsistence which can be noticed in the steep slopes could

be considered as a warning for possibility of landslide. Heavy rainfall is the cause for landslide

inducement in the state therefore status of rainfall could be monitored.

2.) Landslide Alert/Warning

It can be issued at least 48 hours prior to commencement of the bad weather after examination of

the weather forecast. Also, warning may be issued viewing the land subsistence and rock fall in the

area.

3.) Preparedness

If required, the habitated landslide prone areas may be evacuated for safety measures. Appropriate

signage on the roads to be installed by BRO/R&B/RMDD warning the commuters for imminent

danger of landslide.

4.) Post landslideLocal EOC and DDMA along with line departments like Irrigation and

Flood Control, R&B, RMDD, PHE, Forest, Agriculture and Horticulture, Health, Animal

Husbandry, etc need to assess the damage and provide immediate support to the affected area.

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2.5 Plan Activation

After the pre landslide watch and landslide warning is issued, the DDMA and concerned line

departments need to immediately activate their respective DDMP and departmental plans.

2.6 End of Disaster Declaration

Once the situation is totally controlled and normalcy is restored, the DDMA Chairman declares

End of Emergency and issues instructions to withdraw staff deployed in emergency areas.

2.7 Roles and Responsibility

Time Frame

Sr. No Task Responsibility Activity

Time = -48 - 0hrs

1 Warning receipt and dissemination

IMD

DDMA

Line Deptts

Local Authorities

Report the weather forecast, land subsistence and any other sign of slide activity.

Alert all response teams in the area.

Remain in constant touch with DEOC and SEOC.

Time = 0 hrs

1. Review of situation and reporting

DDMA Instruct all heads of departments of the key line departments to activate their departmental plan and DDMP

Time = 0 + 24 hrs


DDMA Work as per DDMP and departmental plan.

Report to HODs and SSDMA on two hours basis.

Time = 24 + 48Hrs


Work as per DDMP and departmental plan.

Report to HODs and SSDMA on 6 hours basis.

2.8 Immediate relief to be provided to the affected population

2.8.1 Short-term Relief Measures

Search, rescue and medical assistance

o Identification of areas where SAR Teams to be deployed

o Coordination of SAR teams for their quick deployment in allotted areas

o Provision of quick transport of SAR teams to affected areas.

o The department of R&B, RMDD, BRO to evolve a mechanism for clearing access routes in

order to facilitate search and rescue operations.

29

o Mobilization of specialized equipments and machinery to affected areas.

o Cordoning of affected areas with control of entry and exit.

o Traffic Management by establishment of traffic points and check-posts.

o The Home Department to evolve a mechanism for providing security of properties of

government and public in the affected areas.

Emergency relief (shelter, food, clothing, etc.)

o Establishment of Temporary shelters for evacuees.

o Ensuring provision of essential services as under:

Arrangement for food, clothing, blanket/bedding, drinking water, sanitation and hygiene,

lighting arrangements and essential medicines.

Deployment of mobile hospitals in affected areas for treatment of victims.

Providing counselling services to the victims and their relatives.

o Ensure establishment of communication link between the affected people and their relatives

outside.

The DDMA Chairperson to ensure the following in the relief camps:

o Special emphasis on Hygiene and sanitation aspects should be given in relief camp sites.

o Separate area should be earmarked within the relief camp for storage of relief materials.

o Adequate manpower and transport facilities for the camp site.

o Arrangements to be made for trauma management.

o Mobile medical units to be sent to remote areas with a view to provide medical assistance to

the victims/injured.

o Information centre should be established by the administration.


Arrangements to be made for quick identification and maintenance of the records of

disposal of dead bodies in the affected areas (DDMA and Local Authorities).


up action in terms of verification of the report also needs to be made. (DDMA)

District Magistrates and sub-divisional magistrates to be empowered to exempt the

requirement of identification and post-mortem in case of mass casualties

Unclaimed/unidentified dead bodies to be disposed off with the help of pre identified

voluntary Agencies at the earliest after keeping their records. (DDMA& Local Bodies)

Regular meetings of the different stakeholders/departments should be organized at

state/district level for sharing of information, developing strategies for relief operations.

(DRCand DDMA Chairperson)



30

2.8.3 Assessment of Damage/Loss and Relief needs

The DRC to issue instructions to the district collectors to provide „the need assessment‟

report. The Director SSDMA should consolidate the same and to prepare “states need

assessment report”.

The DCR to issue instructions to the District Collectors to provide the damage and loss

assessment report. The Director SSDMA to consolidate the same and to prepare “state‟s

damage and loss assessment report” which will be useful in planning and implementing the

relief operation after the disaster for the victims of the disaster.


for need/loss assessment. (DDMA and DRC)

The relief need assessment report should be provided by the Collectors. (Director SSDMA)


further loss of life and injuries. (DDMA and Local Bodies)

Arrangements for distribution of gratuitous relief and cash doles. (DRC, DDMA

Chairperson, Local Authorities)


and property damage assessment. (DDMA)

31

3. Contingency action Plan for Cloud burst and Flash Flood

3.1 Introduction

Cloudburst and Flash Floods are among the most common and destructive natural hazards causing

extensive damage to lives, infrastructure, environment and economy. Recurring flash flood losses

have handicapped the economic development of the State. The frequency and intensity of floods

has grown in the State over the years primarily because of the seasonal disparity of rainfall and

unprecedented climate change as well as encroachment of river basins.

This demands better flood preparedness to make sure that appropriate and effective response

measures are taken during flood emergency to minimize the loss of life and property. Apart from

an effective disaster response system, it is important to have a good flood prevention and

mitigation strategy to achieve the objectives of vulnerability reduction.

The Action Plan will consist of the following activities:

1. Flood Forecasting and Warning

2. Declaration of Flood disaster

3. Trigger mechanism

4. Response mechanism of the concerned line departments along with the roles and

responsibilities

5. Relief

3.2 Flood Forecasting and Warning

The report of IMD shall be the source for any forecasting/warning of floods along with supportive

information from CWC. Chairman DDMA shall take appropriate steps to warn all stations within

his jurisdiction for any event of Flood.

3.3 Declaration of Flood Disaster

The DDMA shall declare Flood Emergency where disaster has occurred and report the same to the

Director SSDMA and DRC. The DDMA shall activate all agencies as per the DDMP.

3.4 Roles and Responsibilities

S. No. Response To be Taken Responsible Department

1. Reporting the occurrence of flood to DRC and SSDMA DDMA

2. Reporting the occurrence of flood to Heads of line departments, Chief Secretary and Chief Minister's office and National Disaster Management EOC, GoI.

SSDMA

32

3. Establish communication links by alternate communication equipments like phone, radio etc. in state/district EOC and local control rooms.

DDMA, SSDMA

4. Hold first meeting with Duty Officers DDMA

5. Contact the district level HODs to reach District EOC DDMA

6. Dispatch of Search & Rescue teams to the affected areas.

DDMA

7. Make arrangements for the aerial survey of affected areas.

DRC, Director SSDMA

8. Instruct local authorities to evacuate victims to safer sites

DDMA

9. Assess the condition of road network for quick mobilization of Emergency teams and resources to affected areas and take follow up steps.

DDMA

10. Maintain constant touch with State and Local EOCs DDMA

3.5 Relief

3.5.1 Short-term relief measures

Food & nutrition

In an extreme flood situation, people lose standing crops and stored food grains. In such

cases, free distribution of foods shall be made to avoid hunger and malnutrition. Wherever

possible, dry rations should be distributed for home cooking.

Water

Water supply is invariably affected in natural disasters. Availability of safe drinkingwater is

very challenging particularly during floods. It must be ensured that affected people have

adequate facilities and supplies to collect, store and use clear and safe water for drinking,

cooking and personal hygiene.

Health

During post disaster phase many factors increase the risk of diseases and epidemics because

of overcrowding, inadequate quantity and quality of water, poor environmental and sanitary

conditions, decaying biological matter, water stagnation, inadequate shelter and food

supplies. There should be adequate supply of medicines, disinfectants, fumigants etc. to

check outbreak of epidemics. It should be ensured that the medicines have not reached

expiry date.

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Clothing & Utensils

The people affected by the disaster shall be provided with sufficient clothing, blankets etc. to

ensure their safety and well-being. Each disaster-affected household shall be provided with

cooking and eating utensils along with fuel like Kerosene, LPG cylinders.

Shelter

In case of flood, a large number of people are rendered homeless. In such situations shelter

becomes a critical factor for survival and safety of the affected population. In view of this,

flood affected people who have lost their houses, shall be provided sufficient covered space

for shelter. Disaster-affected households shall be provided with necessary tools, equipment

and materials for repair, reconstruction and maintenance for safe use of their shelter.

Relief camp

Relief camps also provide good temporary arrangements for people affected by flood.

Adequate numbers of buildings or open space should be identified where relief camps can be

set up during emergency. The use of premises of educational institutions for setting up relief

camps should be encouraged. The requirements for operation of relief camps should be

worked out in detail in advance. The temporary relief camps should have adequate provision

of drinking water and bathing, sanitation and essential health-care facilities.

Sanitation and Hygiene

Sanitation services are crucial to prevent an outbreak of epidemics in post disaster phase.

Therefore a constant monitoring of any such possibilities needs to be carried out. It should be

ensured that disaster-affected households have access to sufficient hygiene measures.


Arrangements to be made for quick identification and maintenance of the records of disposal

of dead bodies in the affected areas (DDMA, Health Dept. and Local Authorities).


up action in terms of verification of the report also needs to be made. (DDMA)

District Magistrates and sub-divisional magistrates to be empowered to exempt the

requirement of identification and post-mortem in case of mass casualties

Unclaimed/unidentified dead bodies to be disposed off with the help of pre identified

voluntary Agencies at the earliest after keeping their records. (DDMA & Local Bodies)

Regular meetings of the different stakeholders/departments should be organized at

state/district level for sharing of information, developing strategies for relief operations.

(DRC and DDMA Chairperson)



34

3.5.2 Assessment of Damage/Loss and Relief needs

The DRC to issue instructions to the district collectors to provide „the need assessment‟

report. The Director SSDMA should consolidate the same and to prepare “states need

assessment report”.

The DCR to issue instructions to the District Collectors to provide the damage and loss

assessment report. The Director SSDMA to consolidate the same and to prepare “state‟s

damage and loss assessment report” which will be useful in planning and implementing the

relief operation after the disaster for the victims of the disaster.


for need/loss assessment. (DDMA and DRC)

The relief need assessment report should be provided by the Collectors. (Director SSDMA)


further loss of life and injuries. (DDMA and Local Bodies)

Arrangements for distribution of gratuitous relief and cash doles. (DRC, DDMA

Chairperson, Local Authorities)


and property damage assessment (DDMA)

35

4. Contingency action Plan for Industrial (Chemical) Disasters

4.1 Introduction

4.1.1 Background

Sikkim with its open industrial policy has become a hub for pharmaceutical and other industrial

units. It is felt that the state is vulnerable to industrial and chemical disasters in the near future.

Therefore, an action plan for industrial chemical disasters has been prepared accordingly.

4.1.2 Sources of Chemical Disasters

Chemical accidents may originate in:

1. Industrial units

2. Disposal of industrial waste

3. Storage and transportation.

4.1.3 Causative Factors Leading to Chemical Disasters

Chemical disasters, in general, may result from:

1. Fire

2. Explosion

3. Toxic release

4. Poisoning

5. Combinations of the above

6. Waste disposal in rivers

4.1.4 Initiators of Chemical Accidents

A number of factors including human errors could spark off chemical accidents with the potential

to become chemical disasters. These are:

Process and Safety System Failures:

1. Technical errors: design defects, fatigue, metal failure, corrosion etc.

2. Human errors: neglecting safety instructions, deviating from specified procedures etc.

3. Lack of information: absence of emergency warning procedures, nondisclosure of line of

treatment etc.\

4. Organisational errors: poor emergency planning and coordination, poor communication with

public, non formulation/non compliance of DM plans, lack of mock drills /exercises/

sensitization etc., which are required for ensuring a state of quick response and preparedness.

36

Natural Calamities:

The state is highly prone to natural disasters like earthquake, landslide, flashflood, etc which can

also trigger chemical disasters.

Sabotage:

Vulnerability to chemical disasters is further compounded by sabotage and attack on HAZCHEM

installations and transportation vehicles.

4.2 Authority

At the State Level

At the State level, the Crisis Management Group (CMG) shall appoint a special task force to deal

with chemical hazard in the State who shall provide expert guidance to the State Authorities on

chemical accidents. The departments involved in handling chemical industrial units would be

Commerce & Industries Deptt, Labour Deptt, Law Deptt, Forest Deptt, Health Deptt, Fire &

Emergency, PHED, Energy & Power, LR&DMD and SSDMA.

At the District Level

At the District level, the DDMA under the guidance of SSDMA and CMG shall effectively

manage any chemical disaster.

4.3 Flow of Information (Communication)

In the event of an accident, the Local Authority shall report the matter to DDMA who shall inform

the SSDMA and DRC. The SSDMA and DRC would then inform the CMG about the incident

along with other relevant details on hand. The task force shall be deployed by the CMG to secure

first hand information and take appropriate action as per the need of the situation in consonance

with SSDMA and DDMA.

4.4 Regulatory Framework

A regulatory framework on Chemical Safety covering safety in storage, transportation, insurance,

liability and compensations needs to be framed and enacted with apt rules in the state of Sikkim.

The SEC shall direct Commerce and Industries Deptt to prepare Industrial Regulatory framework

on Chemical & Industrial Disaster.

4.5 Trigger Mechanism for Industrial (Chemical) Disasters

On getting the first hand information about an emergency/disaster, the DDMAshall immediately

inform DRC, SSDMA, and CMG. CMG shall declare emergency situation after receiving a

detailed report from the Task Force.

During the initial stages of the emergency it is likely that the reports may be unclear and

conflicting. Therefore, the first responders/Task Force conducting the on-site assessment should

secure reliable sources of information to allow an objective assessment of the situation. The

37

assessment should include casualty, material damages, and the likely health consequences. It

should also suggest antidotes and treatment regimes for those affected by medical care if the

type/nature of chemical released/used during the accident is known.

The DRC after analyzing the information received from the Task Force, District Collector and the

first responders would then decide on mobilization of additional resources, medical aid and rescue

equipment as required through various sources.

The DRC should also instruct the Fire & Emergency/Rescue Services and Hospitals of the

neighbouring districts to be on alert in case their services are needed.

The Team Commander of the Task Force should cordon off the affected area. He should instruct

the neighbouring population to stay away from the site. He should instruct the medical unit to

detect the substances used during the attack through the available equipment/kit. He should also

decide the place for establishing the decontamination unit at an appropriate location in consultation

with doctors and paramedics. The Search & Rescue unit under the DDMA should rescue and

evacuate the affected people to a safe location.

4.6 Response for Industrial (Chemical) Disasters

4.6.1 Response to Off-site emergency

Sr. No.

Task Responsibility Activity

1. Disaster declaration and Plan Activation

CMG Deploy Task Force to the site of accident

Declare Emergency after receipt of report from Task Force

Activate SEOC, DEOC and LEOC

2. Mobilization & Deployment

SSDMA, DDMA, Police and concerned line departments

Arrange an immediate deployment of various response teams in affected sector(s). (Police, Fire, S&R, Medical etc.)

Arrange an evacuation of the affected/likely to be affected workers and population to safer places.

Activate systems of the State machinery to meet the necessary requirements of the public in the camp till the people are in a position to go back to their homes after the affected areas are cleared and declared safe.

38

3. Addressing Health related issues

SSDMA, DDMA, line departments

Ensure that the required medical assistance/aid and medicines/antidotes are

provided to the affected people at site as well as at evacuation/relief centres in the affected area and necessary records are maintained.

Ensure that the Hospitals are well prepared to deal with seriously injured persons.

Keep adequate stock of essential medicines, antidotes, first-aid etc. at local/district hospitals.

If required, take the help of doctors/paramedics from the list of doctors/paramedics available at the local/district level for immediate medical assistance.

4. Information to public and media

IPR Make an arrangement for providing useful, timely, correct, consistent, and appropriate information to the public and media in the event of a chemical attack/disaster.

Ensure that the information to media/general public about the coordinated response is released in an organized manner.

5. Disposal of Dead bodies

DDMA, Health Ensure following procedure is followed before disposal/handing over of dead bodies:

a. Photographs of the dead bodies are taken,

b. Identification of the dead bodies is done,

c. Post Mortem where ever necessary and possible is carried out,

d. Handing over dead bodies of persons known/identified to their relatives,

Disposal of unclaimed and unidentified dead bodies

Animal Husbandry Department

Animal Husbandry Department to ensure medical aid to cattle that are injured.

Disposal of animal carcasses with the help of local bodies/health dept.

39

4.7 Responsibilities after the disaster

Once the situation at the site is under control, fire has been extinguished; the emission of vapours

to the atmosphere has been effectively checked, the following actions have to be performed by

various sub-teams and the respective line departments as well as the district administration:

Search & Detection of Leak / Toxic Release - The Search & Detection Team would identify the

risk and nullify the sources of leak / toxic release. If any unclear or unidentified substance or

source is identified or detected, the team should immediately report for assistance from outside

sources. The Team should also preserve the samples from the site of the incident such as sand,

water, air and other infected substances for further investigation which could aid in strengthening

the case later on.

Technical expertise of State Pollution Control Board, Fire & Emergency Services and the Health

Department may be used by the Search & Detection Team in carrying out the activities if required.

Structural Inspections After Fires or Explosions - A major explosion could damage or destroy

numerous buildings and any nearby bridges or tunnels. Similarly large fires can have major effects

on buildings and other infrastructure facilities over a vast surrounding area. In either case,

residents / owners of the partially damaged buildings will want to know if the structures are safe to

occupy while they await repairs. Questions pertaining to the safety of roads and bridges must also

be resolved quickly to avoid traffic complications. It must be ensured that the inspection personnel

have special precautions (i.e., chemical protective gear) in addition to normal safety equipment in

those cases where the structure may still be contaminated by hazardous residues.

Fire & Emergency Services personnel along with the structural experts from the B&H, R&B

Department shall be responsible for inspecting the structural integrity of damaged buildings,

bridges, or other structures in the aftermath of a fire or explosion.

Search, Rescue And Evacuation - After getting the go ahead from the technical personnel

responsible for ensuring structural safety of the buildings in and around the incident site, the

Search & Evacuation Team should carry out their job and evacuate the affected population from

the site of the incident. They should brief the DDMA Chairman about the rescue and evacuation

status (including the place of temporary shelter) to ensure that no rumours are spread to avoid any

panic amongst the general public. The Team, with the help of Police personnel should also stop

general public from moving towards the danger zone. The Team should provide guidance to

people regarding evacuation route, first aid and decontamination area. They should also help the

Medical Team in rushing the victims to nearby hospitals.

40

Post-Incident Testing for Contamination - The De-contamination Team would be responsible to

decontaminate the affected area, population, members of the SRT and equipment used during the

operation on the site of the incident. In addition, the Team should also be responsible for erecting

the decontamination chambers for the affected population. After the operation is completed in all

respects, the Team should ensure that the site is totally decontaminated from the toxic substances.

The Team should also ensure that the water that was used for decontamination is properly

discharged preferably to a sewerage system outlet.

Technical personnel from the Fire & Emergency Services and the nearby industrial units as well as

the personnel from the Medical Team should help the De-contamination Team to carry out their

duty. Further, the Team shall also check crops, water (ground & surface), land, air, homes, stored

foods, and animals for possible chemical contamination.

Providing Medical And First Aid To The Victims - The Medical Team should provide first aid

to the victims of the incident. If need arises, the Team should also help the hospital staff of the

hospital where the victims would be transported from the incident site. They should monitor the

level of triage of the victims through checking their breathing and pulse. They should also decide

on the type of decontamination (either wet or dry) depending upon the substances / chemicals used

during the disaster. The Team should also identify the trauma cases and counsel them

appropriately.

Provision of Alternate Water Supplies - There are a number of circumstances under which a

potable water supply may become unfit for human consumption for a time and require

replacement. This is most commonly accomplished by bringing in supplies of bottled water and /

or tankers / trailers capable of carrying water. The district administration must ensure the

availability of potable water for consumption of affected population as well as first responders

engaged at the incident site.

Re-Entry Into Evacuated Areas - Based on the assessment of the situation at the site, the CMG

would take a decision on the termination of emergency. However, before taking this decision,

several other actions needs to be ascertained such as restoration of electricity, gas, and water

supplies in the affected areas / buildings, transport arrangements for bringing the affected

population back from the temporary shelters, restoration of law & order in the affected area /s, etc.

through the concerned Teams/departments.

41

5. Setting up Field Emergency Operation Centre (EOC) or Coordination mechanism:

5.1 Introduction

The state of Sikkim shall have an exclusively constructed State Emergency Operation Centre

(EOC) along with revenue control room. This shall be a 12 hours (7 am to 7 pm) fully functional

and 12 hours (7pm to 7 am) functional through a duty officer and support staff set up with

sufficient manpower & equipment‟s. Considering the unique responsibility of the state Emergency

Operation Centre, the equipments provided to it are not taken to any purpose other than disaster

management. This centre is intended to coordinate all disaster related activities in the state starting

from preparedness to rehabilitation and reconstruction. There is permanent sitting place for each

Essential Support Functions (ESFs) in the State EOC conference hall during emergency situation.

Only the Nodal ESFs are to sit in the State EOC and coordinate the disaster management activities

in the state with their support agencies. There shall be dedicated telephone lines and other

communication facilities for the State EOC.

5.2 Role of Emergency Operation Centre during Disaster:

On the basis of the message received from the forecasting agencies, warning has to be issued for

the general public and the departments, which play a vital role during emergencies. Issuing correct

and timely warning would be one of the prime responsibilities of state EOC. Foreffective

dissemination of warning, the state EOC should have a well-planned line of communication. The

Disaster Response Commissioner shall be the competent authority to disseminate a disaster

warning. The warning on occurrence of a disaster will also be communicated to:

• All Essential Support Functions (ESFs)

• Members of SDMC

• Hospitals in the disaster area

• Office of District Magistrate

• State Relief Commissioner

• Emergency Operation Centre in the neighbouring districts

• National/State Emergency Operation Centre

• People's representatives from the state

42

Apart from this, the State Emergency Operation Centre must arrange desks for theEssential

Support Function in its complex for better coordination and help. Simultaneously the onsite EOCs

are to be set up with the help of the State EOC. Constant communication between the State EOC,

District EOC and Onsite EOC is mandatory for updates on the state , which happened.

5.3 Role of Emergency Operation Centre in Normal Time:

The Chief Secretary is empowered to appoint an Administrative Officer as Officer-incharge of

State EOC. He/she will be responsible for the effective functioning of the State EOC.

Responsibilities of the EOC-in-charge in normal time include:

• Ensure that all equipments in the EOC are in working condition.

• Collection of data on routine basis from line departments for disaster management.

• Develop status reports of preparedness and mitigation activities in the district.

• Ensure appropriate implementation of District Disaster Management Plan.

• Maintenance of data bank with regular updating and activates the trigger mechanism

on receipt of disaster warning/occurrence of disaster.

5.4 Onsite Emergency Operation Centres:

Onsite Emergency Operation Centres (OEOC) are complimentary units to Emergency Operation

Centre in the state (EOC), which will operate close to the disaster sites and will be linked directly

with the District Emergency Operations Centre. The concerned State EOC (Director, SDMA) will

be the Commander-in-chief at this level and would be responsible for coordinating its functions as

per the direction of the Incident Commander with the help of the Incident Management Teams

(IMT), with him/her. The OEOCs are physically activated only in time of a disaster. The

concerned State EOC (Director, SDMA) of the OEOC unit would be responsible to execute

activities at disaster site; however the tasks would be controlled and coordinated from State EOC

through nodal desk officers.

43

5.5 Composition of Sikkim State EOC

Note:

1. EOC will function round the clock throughout the year manned by Regular Staff.

2. EOC will be activated under the Director with emergency staff on report of earthquake or any

other emergency.

State EOC (Director, SSDMA)

DEOC

Regular Staff +

Additional support staff (as required)

Representatives from Central

Govt. and other agencies involved

State Nodal Officer

Assistant Nodal Officer

Departmental Nodal Officers

Disaster Response Commissioner

44

Annexes

Annexure 1: Hazard, Vulnerability, Risk, Capacity And Resource Assessment Questionnaire

Annexure 2: INDIA – RAPID Needs Assessment Format -DISTRICT (Sphere India)

Annexure 3: INDIA – RAPID Needs Assessment Format - VILLAGE (Sphere India)

Annexure 4: Format for Damage & Loss Assessment (Sikkim Government)

Annexure 5: Multi Hazard Risk Vulnerability Assessment of Sikkim (Sikkim Government)

Annexure 6: Damage Assessment and Compensation for Animal Welfare (WAP)

Annexure 7: Check List for Natural Disaster Impact Assessment (Sikkim Government)

Annexure 8: Norms of assistance of NDRF and SDRF( Sikkim Government)

Annexure 9: Guidance Note- Village & District Level Assessment Formats (Sphere India)

Annexure 10: TOR Template- RAPID Needs Assessment Format (Sphere India)

Annexure 11: INTIAL RAPID ASSESSMENT FORMAT (IASC)

Annexure 12: INTIAL RAPID ASSESSMENT FORMAT GUIDANCE NOTE (IASC)

Annexure 13: Minimum Standards in Humanitarian Response in India

A- Minimum standards for immediate relief under Food and Nutrition B- Minimum standards to be followed under immediate relief under WASH Sector C- Minimum standards to be followed under immediate relief under Shelter Sector D- Minimum standards to be followed under immediate relief under Protection and Education Sector E-Minimum standards to be followed under immediate relief under Health Sector

Annexure 14: History of disasters in Sikkim

Earthquake

Fire (Including Forest Fires)

Landslide

Annexure 15: Do’s and Don’ts for various Hazards

Annexure 16: Hazard wise alert and warning mechanism

** These annexures are available in the vol-3 "Checklists, formats and resource database"

Published by - SSDMA

Documents

Transcript of Published by - SSDMA