Information Management System “Publication Module"

The Publication module is an integrated part of System. The back end system of the Publication module enables system administrators to Add/Update/ Delete and View Publication' data. There are two users responsible for administrating Publication Module

Institution Data Entry

The Institution Data Entry is assigned for institution by Institution Administrator and has authority to - Add Publication’ Records. - Edit/Delete Publication’ Records that are added but not yet sent to Institution Administrator. - Display Publication’ Records Status.

Institution Administrator

The Institution Administrator receives Publication’ records from Data Entry and has authority to: - Publish Publication’ records. - Edit Publication’ records. - Delete Publication’ records. - Reject Publication’ records.

Adding a New Publication

• Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login

The backend main page is displayed • Click Modules link. The Modules main page is displayed • Click Publication link in the Modules main page. The Publication main page is

displayed

Data Entry Administrator

Publication main page Main Back end Interface

• Click Add New link in the Publication main page .The Add-Edit Publication main page is displayed .

• Type the Publication’ information in the displayed form then click Submit then Exit . • click work in progress in the Publication main page . The Publication record is added

but not sent to the institution admin. • To delete a record, select the Publication record then click Delete. The record will be

deleted.

Add- Edit page Work in progress

• To update a record, select the Publication record then click Edit ,then change the fields to be updated and click Submit .

• To send an Publication record to Institution Admin for approval, select the Publication record need to be sent then click Send

After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin

• To View an Publication record, Click View

• To display records sent to Institution admin but not yet published click “To be published” , All Publication’ records sent to Institution admin but not yet published will be displayed.

• To display records approved by Institution Admin and published to front end, click Published , All Published Publication’ records will be displayed.

• To display records that are rejected by institution Admin and return back to Data Entry to edit or delete, click Rejected by Publisher , All rejected Publication’ records will be displayed.

To be published Page

• Login to back end interface by typing Institution Admin username and password then click login

• The Back end main page is displayed • Click Modules link. The Modules main page is displayed. • Click Publication link in the Modules main page. The Publication main page is

displayed • The Institution Admin can click on to be published to revise the record details.

• If the record accepted by the Institution Admin, select the record name then click publish , The record will be published on the front end interface.

Publish Publication’ records

Institution Administrator

To be published Page

Published Page