2018-2019 Budget Presentation - Chemeketa Community …2018-2019 Budget Presentation Chemeketa...
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2018-2019 Budget Presentation Chemeketa Community College April 11, 2018
Transcript of 2018-2019 Budget Presentation - Chemeketa Community …2018-2019 Budget Presentation Chemeketa...
2018-2019 BudgetPresentation
Chemeketa Community CollegeApril 11, 2018
Budget PublicationsBudget Committee Reference Handbook
A handbook for Budget Committee members of reference materials that includes:• Member roles and responsibilities• Budget calendar• Copies of PowerPoint slides for the first night
Proposed BudgetThis document is a compilation of all General Fund units at the department level and budgets for other funds. It includes a narrative, two-year history, current-year budget, and proposed budget amounts. It also contains the president’s message, a financial summary, budget assumptions & decisions, and explanations.
Adopted BudgetThis document is the approved budget, plus or minus any changes, formally adopted and appropriated in June.
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Budget Committee Dutiesto comply with local budget law
• Meets publicly to review the proposed budget
• May not discuss or deliberate on the budget outside of a public meeting
• Budget Committee must have a quorum present in order to hold a meeting
• Receives the budget and budget message
• Provides an opportunity for the public to ask questions about and comment on the budget
• Approves the budget, rate of tax and amount of tax for General Obligation bonds.
• Any budget committee action must have the approval of a majority of its members
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President’s BudgetMessage
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Budget Process and Resources
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Budget Process6
Develop College Budget
Feb – Executive Team
Apr – Budget Committee
Jun – College Board of Education Adopt College Budget
Hear Presentation & Approve Budget
Hold Public HearingMay – College Board of Education
Summary of All FundsTotal: $297,897,000
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General Fund, 28.9%
Special Projects, 5.9%
Self-Support, 10.4%
Intra-College, 5.6%Debt Service, 14.0%
Regional Library &
Reserve, 1.5%
Auxiliary Enterprise,
3.6%
Capital Projects, 7.3%
Financial Aid, 22.3%
Other Fiduciary
Funds, 0.5%
$86,340,000
General Fund Sources of Revenue
25.9%
42.7%
28.0%
3.4%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
2001-03 2003-05 2005-07 2007-09 2009-11 2011-13 2013-15 2015-17 2017-19
Tuition and Fees State Funding Local Taxes Miscellaneous
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Property Tax Revenues
$8
$10
$12
$14
$16
$18
$20
$22
$24
2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19
Milli
ons
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projected
2018-19 Resources Based on FTE
Funding Formula 61.4%Driven by FTEAmount available set by legislature and constitution(includes state support and property taxes)
Tuition and Fees 23.4%Driven by FTE
xRate set by Chemeketa Board
Funding Based on FTE 84.8%
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Chemeketa Student FTE11
10,131
13,929
10,572 10,255
9,947
9,000
10,000
11,000
12,000
13,000
14,000
15,000
projected-3% -3%
State Allocation to Community Colleges
411.0 428.7
494.0
416.0 395.7
465.0
550.0 570.2
$200
$250
$300
$350
$400
$450
$500
$550
$600
2003-05 2005-07 2007-09 2009-11 2011-13 2013-15 2015-17 2017-19
Mill
ions
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Chemeketa’s FY2017-18 share 11.4%
Chemeketa’s Share of State Funding
25.0
21.6 21.5 19.1
22.7
26.1
30.2
31.4
32.5 31.8
$0
$5
$10
$15
$20
$25
$30
$35
$40
2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19
Mill
ions
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Tuition Rate plus per Credit Fees
2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19Universal Fee 6.50 8.00 9.00 10.00 10.00 14.00 14.00 14.00 14.00 15.00 18.00Tuition Rate 61.00 70.00 72.00 77.00 80.00 80.00 80.00 80.00 80.00 84.00 87.00
$0
$20
$40
$60
$80
$100
$120
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Tuition and Fee Revenues
$8
$10
$12
$14
$16
$18
$20
$22
$24
2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19
Milli
ons
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projected
Ending Fund Balance
$0$1$2$3$4$5$6$7$8$9
$10$11$12$13$14
Mill
ions
projected
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target
10%
15%
Budget DevelopmentFiscal Year 2018-19
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Budget Principles 2018-19
1) Ensure the college’s strategic priorities and mission are fulfilled through the core themes:– Academic Quality– Access– Community Collaborations– Student Success
2) Consider investment and reduction decisions through the college’s values of:– Collaboration– Diversity– Equity– Innovation– Stewardship
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Budget Principles 2018-19continued
3) Maintain the following:– Enrollment, progression and completion targets– Staffing and facilities at sufficient levels to protect the college’s
infrastructure and ensure compliance with regulations and laws– Sufficient fund balance to –
• Protect against unanticipated resource declines or cost increases that could jeopardize the future of Chemeketa
• Provide the flexibility to take advantage of opportunities– A balanced operating budget to ensure the long-term fiscal health of the
college
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Budget Principles 2018-19continued
4) Invest in initiatives, strategies, programs and operations that will positively impact student completion and success.
5) Seek cost sharing and revenue producing opportunities that support our mission and strategic priorities such as grants, partnerships, self-support ventures and foundation assistance that may augment operations.
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• State funding 2017-19 biennium for all community colleges: $570.2 million• Tuition and Fees
– Increase the tuition and universal fee rate by $3 each– Decrease in tuition dollars due to anticipated 3% enrollment decline– Increased tuition by $454,639 due to trial status positions
• Current local taxes– Project 3% rate of growth– Slight increase in prior local taxes
• Indirect, Interest & Miscellaneous revenue-combined increase of $290,000• No change in transfer in from Self-Support• Increased beginning fund balance by $1,200,000 to reflect projected ending
fund balance (EFB) for current year (2017-18)
Budget Assumptions & Decisions:Resources
Budget Changes-ResourcesRESOURCES:FY2017-18 Adopted Budget $84,340,000
State revenue $700,000
Net tuition and fees reduction (from FY2017-18 budget) -$750,000
Current and prior local taxes +$560,000
Indirect Recovery/Interest/Miscellaneous revenue +$290,000
Increased budgeted carryover +1,200,000
Total +$2,000,000
FY 2018-19 Proposed Budget $86,340,000
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FY2018-19 General Fund Resources
Source Amount
State Funding $31,780,000
Tuition and fees $20,200,000
Current and Prior Local Taxes $21,250,000
Indirect Recovery/Interest/Miscellaneous $2,610,000
Transfer in from Self-Support $500,000
Beginning Fund Balance $10,000,000
Total Resources $86,340,000
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State Sources, 36.8%
Local Taxes, 24.6%
Tuition and Fees, 23.4%
Indirect/Interest/Misc., 3.0%
Beginning Fund Balance, 11.6%
Transfer in from Self-Support, 0.6%
24General Fund Resources 2018-19Total: $86,340,000
Budget Assumptions & Decisions:Expenditures
• All eligible classified and faculty employees will receive increases in accordance with the bargaining agreements
• Any changes to exempt employee compensation are subject to board approval in June
• A 4.2% increase for the employer-paid portion of medical, dental and vision insurances tied to the CPI-U per the bargaining agreements
• No increase for hourly or student budgets• Reduced adjunct and Part-time faculty budget by $150,000 (plus fringes) due
to reduced enrollment• Targeted increase for materials and services• Adjusted non-mandatory transfers due to increase in the tuition rate and
reduced need for Scholars funding. Net change is a reduction of $125,000• Reduced contingency by $250,000• Other targeted investment and reduction decisions to be presented
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Budget Changes-ExpendituresEXPENDITURES:FY 2017-18 Adopted Budget $84,340,000
Estimated Cost of Increases to Employee Salaries and Benefits +$3,372,183
Total Personnel Investments +$255,559
Total Personnel Reductions -$1,740,590
Move Trial Status positions from Self-Support to General Fund +$454,639
M&S and Capital +$33,209
Transfers -$125,000
Contingency -$250,000
Total +$2,000,000
FY 2018-19 Proposed Budget $86,340,000
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FY 2018-19 General Fund Expenditures
Expenditures Amount
Personnel Services $67,099,542
M & S $9,307,056
Capital $158,402
Transfers $4,775,000
Contingency $3,500,000
Unappropriated Ending Fund Balance $1,500,000
Total Expenditures $86,340,000
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General Fund Expenditures 2018-19Expenditures by Type
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Personnel Services77.7%
Materials and Services10.8%
Capital Outlay0.2%
Transfers5.5%
Contingency4.1%Unappropriated
EFB1.7%
Total: $84,840,000Unappropriated EFB: $1,500,000
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General Fund Expenditures 2018-19Expenditures by Function
Instruction40.5%
Instructional Support14.0%
Student Services
8.9%
College Support Services19.2%
Plant Operation &
Maint7.7%
Transfers5.6%
Reserves4.1%
Total: $84,840,000Unappropriated EFB: $1,500,000
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70
72
74
76
78
80
82
84
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2017-18 2018-19 2019-20 2020-21 2021-22 2022-23
Mill
ions
Revenues Expenses
Chemeketa Forecasted General FundRevenues and Expenses
Projecting employee contracts, slight M&S increases
Flat state funding, flat enrollment, no increase to tuition or fees
Note: This assumes we maintain the current state in our forecasting
Investments and Reductions
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32DefinitionsAcronym Name
APRES Academic Progress and Regional Education Services(including Yamhill Valley Campus as of 7-1-17)
CSSD College Support Services Division
CTE Career and Technical Education
G&A Governance and Administration
GETS General Education and Transfer Studies
ISS Instruction and Student Services
PO President’s Office
SDLR Student Development and Learning Resources
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Area/Div. Department FTE Purpose Category Amount Core
Theme
G&A Human Resources -1.00 Eliminate vacant Labor Relations position Exempt -$103,602 All
G&A Human Resources -1.00 Eliminate vacant EmployeeDevelopment position Classified -$79,315 All
TOTAL PO & GREDUCTION -2.00 -$182,917
34College Support ServicesInvestments
Area/Div. Department FTE Purpose Category Amount Core
Theme
CSSD Facilities & Capital Projects N/A Allocate funding for
professional services M&S $50,000 All
CSSD Public Safety 0.10Move 10% of exempt position from Auxiliary Services to GF
Exempt $9,253 All
TOTAL CSSD INVESTMENT 0.10 $59,253
35College Support ServicesReductions
Area/Div. Department FTE Purpose Category Amount Core
Theme
CSSD Business Services -0.50Eliminate vacant Department Assistant position
Classified -$33,670 All
CSSD Business Services -1.00 Eliminate vacant Financial Services Technician position Classified -$58,753 All
CSSD Facilities & Capital Projects -1.00 Eliminate vacant exempt
position Exempt -$142,759 All
CSSD Facilities & Capital Projects -1.00
Eliminate vacant Environmental Health and Safety Project Coordinatorposition
Classified -$83,175 All
CSSD Facilities & Capital Projects -1.00 Eliminate vacant Custodian I
position Classified -$52,892 All
TOTAL CSSD REDUCTIONS -4.50 -$371,249
NET CSSDREDUCTIONS & INVESTMENTS
-4.40 -$311,996
36Instruction and Student ServicesInvestments
Area/Div. Department FTE Purpose Category Amount Core
Theme
APRESAgricultural Sciences & Wine Studies
0.65 New support position 65% GF/35% SS Classified $46,055 Academic
Quality
CTE Emergency Services& Diesel Technology 1.00 New Diesel Technology
Instructor position Faculty $84,450 Access
CTE Health Sciences 1.00 New Anesthesia Technology Instructor position Faculty $84,450 Access
GETSEducation, Languages & Social Sciences
0.20 Move 20% of exempt position from SS to GF Exempt $31,351 All
TOTAL ISS INVESTMENTS 2.85 $246,306
37Instruction and Student ServicesReductions
Area/Div. Department FTE Purpose Category Amount Core
Theme
APRES Academic Development -1.00 Eliminate vacant
Department Analyst position Classified -$79,315 All
APRES Academic Development -1.00
Eliminate vacant Reading/Study Skills Instructor position
Faculty -$84,450 Access
APRESAgriculturalSciences & Wine Studies
-0.50Eliminate vacant Vineyard Management Instructor position
Faculty -$41,209 Access
APRES Yamhill Valley Campus -1.00
Eliminate vacant Dean-Instructional Programs position
Exempt -$144,625 All
CTE Applied Technologies -1.00 Eliminate Electronics
Instructor position Faculty -$84,450 Access
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Area/Div. Department FTE Purpose Category Amount Core
Theme
CTEBusiness &Technology, ECE, Vis. Com.
-1.00Eliminate vacant CWE Department Technicianposition
Classified -$55,696 Student Success
CTE Health Services -1.00 Eliminate vacant Human Services Instructor position Faculty -$84,450 Access
GETS Liberal Arts -1.00Eliminate vacant Ceramics/Sculpture Instructor position
Faculty -$84,450 Access
ISS ISS Administration -1.00 Eliminate vacant Dean-Strategic Initiatives position Exempt -$128,731 Student
Success
ISS ISS Administration N/AReduce Adjunct faculty dollars ($150,000 plus fringes)
Adjunct -$189,450 Access
39Instruction and Student ServicesReductions Cont’d
Area/Div. Department FTE Purpose Category Amount Core
Theme
SDLR Advising & First Year Programs -1.00 Eliminate vacant Student
Services Specialist position Classified -$66,395 Student Success
SDLRCounseling & Student Support Services
-1.00 Eliminate vacant Counselor position Faculty -$84,450 Student
Success
SDLR Enrollment Services -1.00Eliminate vacant Student Services Technicianposition
Classified -$58,753 Student Success
TOTAL ISS REDUCTIONS -11.50 -$1,186,424
NET ISSREDUCTIONS & INVESTMENTS
-8.65 -$940,118
NET COLLEGE –WIDE INVESTMENTS & REDUCTIONS
-15.05 -$1,435,031
Net Investments and Reductions by Core Theme
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$(800,000)
$(700,000)
$(600,000)
$(500,000)
$(400,000)
$(300,000)
$(200,000)
$(100,000)
$-
$100,000Access
AcademicQuality
CommunityCollaborations All
StudentSuccess
41Trial Status Positions From Self-Support to General FundInstruction and Student Services
Area/Div. Department FTE Purpose Category Amount Core
Theme
GETSScience, Math, Engineering & Computer Science
1.00 Physics Instructor Faculty $84,450 Access
GETSScience, Math, Engineering & Computer Science
1.00 Life Science Instructor Faculty $84,450 Access
GETSEducation,Languages & Social Sciences
1.00 Psychology Instructor Faculty $84,450 Access
GETS Liberal Arts 1.00 Music Instructor Faculty $116,839 Access
APRES Yamhill Valley Campus 1.00 Science/Geology Instructor Faculty $84,450 Access
Total Trial Status 5.00 $454,639
General Fund FTE ChangesFY2017-18 to FY2018-19
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AdoptedFY2017-18
ChangesFY2017-18
ProposedFY2018-19
TotalFY2018-19
Classified 258.62 -0.96 -7.85 249.81
Exempt 88.62 1.05 -3.70 85.97
Faculty 211.80 0.25 1.50 213.55
Total 559.04 0.34 -10.05 549.33
General Fund Budget byCore Themes
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Access23%
Academic Quality
41%
Community Collaboration9%
Student Success
27%
Budget Committee Questions on General Fund?
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Next Week-Other Funds Presentation
April 18th
4:30 pm
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