PUBLIC WORKS DEPARTMENT GOVERNMENT OF ... -...

PUBLIC WORKS DEPARTMENT

GOVERNMENT OF UTTARAKHAND

Empanelment of Safety Consultants for Uttarakhand Public Works Department (UK PWD) Projects

REQUEST FOR PROPOSAL

Office of the EngineerPublic Works Department,

Yamuna Colony, Dehradun




(DRAFT)

REQUEST FOR PROPOSAL (RFP)

May 2017

Office of the Engineer-in-Chief

Public Works Department, Yamuna Colony, Dehradun - 248001

Uttarakhand




(RFP)

248001

i

INDEX

Sl. No. Contents Page No.

1 Notice Inviting RFP for Empanelment of Safety Consultants 1

2 General Information Regarding Application for Empanelment of Safety

Consultants for UK PWD Projects 4

3 Letter of Invitation (LOI) 14

4 Terms of Reference 17

5 Appendix – I : Essential Requirement of LLP Formed by retired

Govt./ PSU Engineers 26

6 Annexure – I : General Information 27

7 Annexure – II : Curriculum Vitae (CV) of Key Personnel to be

submitted with Proposal 29

8 Annexure – III : Relevant Services carried out by the Firm which

illustrates its Performance during last 5 years 30

9 Annexure – IV : Detailed Information in Respect of Key Personal

Available with the Firm 31

10 Annexure – V : Undertaking Regarding Correctness of Information,

Non-Debarment/Blacklisting etc. of Firm 32

RFP for Empanelment of Safety Consultants Notice Inviting RFP

Public Works Department, Govt. of UttarakhandPage 1 of 32

Public Works Department (PWD)

Government of Uttarakhand

NOTICE INVITING RFP

FOR

EMPANELMENT OF SAFETY CONSULTANTS FOR UK PWD

1. The Government of Uttarakhand has entrusted the Uttarakhand Public Works Department

(UK PWD) the responsibility for the Design Development, Construction, Maintenance and

Management of about 30,500 km of roads comprising of State Highways (SH), Major District

Roads (MDR), Other District Roads (ODR), Village Roads (VR) and some categorized as

Light Vehicle Roads (LVR), including the task of ensuring road safety implementation, which

is of paramount importance. The Government of Uttarakhand has directed UK PWD for

taking immediate measures to ensure the road safety implementations on various roads

under jurisdiction of the UK PWD.

2. UK PWD, therefore, intends to develop an empanelment of road safety consultant to assist

in various road safety initiatives. UK PWD, therefore, would like toinvite applications from the

interested consultants towards empanelment of road safety consultant for carrying out Road

Safety Audit (RSA) at various stages of the project highways in accordance with the safety

requirements set forth in the Terms of Reference (ToR). The need of carrying out RSA is

preliminary ascended towards auditing various Design Project Reports (DPRs) towards

staged roadway design development. Furthermore, the RSAs shall also be carried out

during various construction stages, prior to commencing traffic operations and any existing

roads etc.

3. As per the terms and conditions of the Road Safety Consultants, the Consultants shall

develop, implement and administer a surveillance to ensure road safety incorporation/

implementation on the Project Highway to comply with the road safety requirements to be

incorporated by the DPR Consultants, the Contractor/Concessionaire for execution of Civil

Works and the Contractor/Agency for Performance Based Maintenance in design

development, construction and maintenance phases of a Project. The safety audit work shall

be carried out with respect to the various project stages and shall adhere to IRC Guidelines

and also as per relevant road safety provisionsinthe contract.

4. Road Safety Consultant shall conduct the RSAs during road Design Development, Project

Construction Implementation or Operation and post construction including Performance

Based Maintenance (PBM) periods based on established procedure adhering to IRC

Guidelines and shall comply with the agreed Work Plan, Approach & Methodology and

Check Lists approved by the UK PWD.

5. In pursuance of the above, the UK PWD has decided to empanel competent and eligible

Technical Consultants/Firms as independent Road Safety Consultants (RSCs) to assist

undertaking safety initiatives on UK PWD Projects subject to further appointment on a case

by case basis. Hence, the UK PWD is inviting Applications from the interested Consulting

Engineering Firms/Agency/Institutions towards preparing a list of empanelled RSCs..

6. The Terms of Reference within the RFP document elaborateson various requirements on

the empanelment process.



7. The empanelment of Road Safety Consultant is, however, a continuous process and

interested consultants may submit their request for empanelment even after the due date of

submission during the year. Such requests will be evaluated by the UK PWDonce in every 6

months i.e. received as on 1st January and 1st July of the calendar year (or any cut-

off date to be decided by the UK PWD) as per requirement of UK PWD.

8. UK PWD shall not be responsible for any delay, loss or non-receipt of documents for

Empanelment of Road Safety Consultants sent by post / courier. Further, UK PWD shall not

be responsible for any delay in receiving the Applications and reserves the right to accept /

reject any or all applications without assigning any reason thereof. Any application delivered

at UK PWD after due date and time stated in Key Activity Schedule for submission shall not

be opened, however will be considered later in the next empanelment cycle as per

procedure specified in the RFP document.

9. UK PWD shall prepare a panel of shortlisted Consultants based on the evaluation of

various qualification criteria as provided in the RFP for Empanelment of Road Safety

Consultants.

10. Details of Key Activity Schedule for Application for Empanelment of Safety Consultantsare

as follows:

Sl. No.

Key Activity Action By Start Date

and Time

End Date

and Time

1 Publication of Notice Inviting the RFP

UK PWD 25 May, 2017 NA

2 Uploading of RFP Document on UK PWD website

UK PWD 26 May, 2017 NA

3 Download of RFP Document from UK PWD website http://www.pwd.uk.gov.in

Applicant 27 May, 2017 15:00 Hrs

NA

4 Pre-Application Queries UK PWD 03 June, 2017 11:00 Hours

03 June, 2017 13:00 Hours

Response to pre-application queries

UK PWD 05 June, 2017 11:00 Hours

5 Last Date and Time of Submission of Empanelment Application to UK PWD

Applicant 13 June, 2017 10:00 Hours

13 June, 2017 15:00 Hours

6 Short-listing of Consultant & Publication of Short-listed Consultants

UK PWD 20 June, 2017 NA

7 Tentative Date of commencement of Issue of RFP for Appointment of Safety Consultant to shortlisted Consultants

UK PWD 30 June, 2017 NA

UK PWD shall endeavor to conform to the Dates mentioned in the Key Activity schedule. However, any change of dates/time due to reasons beyond control, shall be notified through website of UK PWD only and no separate and individual intimation to interested Consultants or Applicants shall be issued by UK PWD. So interested Consultants are advised to update themselves about any development by referring to the UK PWD website http://www.pwd.uk.gov.in

11. Interested consulting engineering firms / companies may obtain further information or

download the RFP document from UK PWD’s website http://www.pwd.uk.gov.in after

27 May, 2017. All Corrigendum, Addendum, Notices, etc. shall be uploaded in UK PWD

website only.



12. The firm/team once empanelled shall remain valid for five yearssubject to satisfactory compliance ofall the terms & conditions of this empanelment and there is no material changes from their respective empanelment proposal, whichever is earlier. The firm/team once empanelled shall remain valid till such time they continue to satisfy the terms & conditions of this empanelment and there is no material change from their respective empanelment proposal.

13. The submission of document for Empanelment of Safety Consultants may be made in the

manner specified in the RFP document at the address given below on or before the due

date and time of submission specified in the RFP document/ Key Activity Schedule

mentioned above on all working days.

Office of the Engineer-in-Chief

Public Works Department,

Yamuna Colony, Dehradun – 248001,

Uttarakhand,

Phone No.: +91 9412024432, 0135- 2531152,

Fax No.: 0135-2531152,

E-mail: [email protected],

Yours Sincerely,

(K.P.Upreti)

Superintending Engineer 9th Circle, PWD, Dehradun

RFP for Empanelment of Safety Consultants General Information


Public Works Department (PWD) Government of Uttarakhand

APPLICATION FOR EMPANELMENT OF SAFETY CONSULTANTS

FOR UK PWD PROJECTS

GENERAL INFORMATION

1. The Government of Uttarakhand has entrusted the Uttarakhand Public Works Department

(UK PWD) the responsibility for the development, maintenance and management of

about 30,500 km of roads comprising of State Highways (SH), Major District Roads

(MDR), Other District Roads (ODR), Village Roads (VR) and some categorized as Light

Vehicle Roads (LVR), including the task of ensuring road safety which is of paramount

importance. The Government of Uttarakhand has directed UK PWD for taking

engineering measures to ensure the safety of road users on the these roads as stated

above. With this objective, UK PWD intends to invite applications from the interested

consultants for empanelment as safety consultant for carrying out road safety audit of the

project highways at various stages of project development and delivery adhering to IRC

Guidelines or as requested by the UK PWD.

2. The intended improvement works basically constitute Design Development for

improvement/up-gradation/rehabilitation of single/2/4/6-lane highway including

Bridges and tunnels; widening and rehabilitation of bridges and culverts; construction of

high embankment/ elevated structures/ROBs/RUBs/VUPs/PUPs/CUPs, wayside

amenities etc. along the existing highways including provision of realignment and

bypasses. Similarly, post construction maintenance works including general road

maintenance, Performance Based Maintenance (PBM) and beyond. The Road Safety

Consultants are required to develop, incorporate andimplement appropriate safety

measuresfor providing a safe road environment on the Project Highway and comply with

the safety requirements as set forth in the IRC Guidelinesduring design development,

construction and maintenance phases of a Project.

3. During the ‘Design Development Stage’ the RSAs shall be conducted at various design

stages to comply with Stage-1, Stage-2 and Stage-3 of the RSA Additional tasks, if

required should be undertaken towards investigation of any accident black spots situated

within the project segment includingcollection of historical accidentrecords from

respective Police Stations, undertaking topographical survey of the identified “Accident

Black Spot” locations and recording hourly Traffic Volume Counts based on accident

black spot location. The consultants should undertake analysis of all relevant data to

develop necessary mitigation/remedial measures for potential removal of black spots

based on international best practices. Stage-4 RSA should be carried out to undertake

detail review of Traffic Management plan prepared and implemented during various

stages of construction.

4. RSA should also be undertaken during Construction Period based on requirements or

as advised by the UK PWD. Stage-4 RSA and compliances should be carried out during

project implementation stage followed by Stage-5 and Stage-6 RSAs under the

permanent traffic conditions. A Draft Road Safety Audit Report should be prepared at

every RSA stage, which should include a compliance report from the earlier RSA

Reports.



5. The tasks indicated above are indicative only and the Road Safety Consultants shall have

to carry out the works as per scope of services detailed in the Terms of Reference

appended in RFP.

6. This Invitation for RFP is open to all competent Consultants Firms having experience of

similar nature of work. Eligible Applicant shall be either a

(i) Proprietorship Firm (with the Proprietor having residence in India),

(ii) Partnership Firm / Limited Liability Partnership (LLP) Firm (with the all the

partners having residence in India); or

(iii) Company registered in India under Indian Companies Act 1956

In case of Partnership / Limited Liability Partnership (LLP), the maximum number of

partners should be limited to 2 (i.e. one lead + one other partner).

Joint Venture or Association of Firms are not eligible for this Empanelment and

they need not apply. Foreign entities, not registered in India, are also not eligible to

apply.

7. If the applicant after empanelment changes its name, they may seek for incorporation of

the change of name in the empaneled list with full documentary proof.

8. The empanelment of qualified and eligible Consultants shall be done in accordance with

predetermined criteria specified in this RFP Document. An empaneled Consultant may

later on participate in competitive bidding towards “Appointment of Safety Consultant

for UK PWD Projects” following a standard procurement process that will be decided by

the UK PWD at a later date.

9. UK PWD shall undertake Appointment of Safety Consultants on a case by case basis, as

and when required by the UK PWD. It should be noted that empanelment through this

RFP is not a commitment for award of work. The particulars of the proposed work given

herein are indicative and should be treated as tentative advance information to assist

applicants.

10. Consultants who have been debarred by Government of Uttarakhand or any of its

implementing agencies including UK PWD, URRDA, UAEP etc. and the debarment is in

force as on the date of application, need not apply as their application shall not be

entertained.

11. In this document, unless the context otherwise requires, reference to a firm or

consultant or bidder or applicant shall be construed as reference to any individual

firm, Proprietary, LLP, Organization, Company.

12. The empanelment is neither an agreement nor an offer by the UK PWD to the prospective

applicants or any other person. The purpose of this is to provide interested parties with

information that may be useful to them in the formulation of their proposals for evaluation.

Each applicant should, therefore, conduct its own assessment about the assignment

before submitting the proposal.

13. Please note that:

(i) The cost of preparing the proposal shall not be reimbursable as a direct cost of

assignment; and



(ii) UK PWD is not bound to accept any of the proposals received and reserves the right

to annul the selection process at any time prior to empanelment, without assigning

any reason thereof and shall not be liable for any expenditure incurred by the

consultants.

14. The Applicants should note that any working DPR Consultants or Construction

Supervision Consultants shall not be able to undertake the RSA of their own work due to

conflict of interest.

15. Those Consultants who are already engaged by the UK PWD/NRRDA/UAEP for any

project as Design Consultants for preparation of Detailed Project Reports or Construction

Supervision Consultant shall not be permitted to submit proposal/ quotation to provide

RSA services on the respective projects that are already assigned to the individual firms.

16. Consultants have an obligation to disclose any situation factual or potential conflict that

impacts their capacity to serve the best interest of UK PWD, or that may reasonably be

perceived as having this effect. Failure to disclose suchsituations may lead to

disqualification of the Consultant or the termination of its Contract and/ or any other action

as deemed fit by UK PWD at any stage.

17. It is UK PWD’s policy that the Consultants observe the highest standard of ethics during

the selection and execution of such contracts, if assigned work on the basis of

competitive financial bid after empanelment. In pursuance of this policy, the UK PWD:

(a) Defines, for the purpose of this paragraph, the terms set forth below as follows:

(i) “Corrupt practice” means the offering, giving, receiving, or soliciting, directly or

indirectly, or anything of value to influence the action of a public official in the

selection process or in contract execution;

(ii) “Fraudulent practice” means a misrepresentation or omission of facts in order to

influence a selection process or the execution of a contract:

(iii) “Collusive practices” means a scheme or arrangement between two or more

consultants with or without the knowledge of the Client, designed to establish

prices at artificial, non-competitive levels;

(iv) “Coercive practices” means harming or threatening to harm, directly or indirectly,

persons or their property to influence their participation in a procurement

process, or affect the execution of a contract.

(b) Will reject a proposal for empanelment, if it determines that the Consultant

recommended for award has, directly or through an agent, engaged in corrupt,

fraudulent, collusive or coercive practices in competing for the contract in question;

(c) Will declare a firm ineligible, either indefinitely or for a stated period of time to be

empaneled if at any time it determines that the firm has engaged in corrupt or

fraudulent practices in competing for, or in executing, a contract; and

(d) Will have the right to require that a provision be included requiring consultants to

permit the UK PWD to inspect their accounts and records relating to the performance

of the contract and to have them audited by authorized representatives of UK PWD.

18. Consultants shall not be under a declaration of ineligibility for corrupt and fraudulent

practices. Furthermore, the Consultants shall be aware of the provisions on fraud and

corruption as state above.



19. Consultants shall furnish information on commissions and gratuities, if any, paid or to be

paid to agents relating to this proposal and during execution of the assignment if the

Consultant is empaneled.

20. Clarification to Applicant’s Queries:

The Consultants may request for any clarification of any of the conditions in the request

for empanelment document as indicated in Clause 25 below. Any request for clarification

shall be made in writing to UK PWD and must be submitted to the UK PWD’s address

indicated below orsent through e-mail to the UK PWD’s email ID indicated below. The UK

PWD may also on its own motion, if deemed necessary, issue interpretations and

clarifications to all the Consultants. All clarifications and interpretations issued by the UK

PWD shall be deemed to be part of the RFP. The UK PWD shall endeavor to respond to

such requests from the Consultants by providing clarification / amendment through e-mail

or through UK PWD web-site. However, the UK PWD reserves the right not to respond to

any question or provide any clarification, in its sole discretion, and nothing in this Clause

shall be taken or read as compelling or requiring the UK PWD to respond to any question

or to provide any clarification. The UK PWD may also on its own motion, if deemed

necessary, issue interpretations and clarifications to all Applicants. All clarifications and

interpretations issued by the UK PWD shall be deemed to be part of the RFP. Any Verbal

clarifications and information given by UK PWD or its employees or representatives shall

not in any way or manner be binding on the UK PWD.

21. Amendment of RFP Document:

At any time before the submission of proposals, UK PWD may for any reason, whether at

its own initiative or in response to a clarification requested by a consulting firm, modify the

documents by amendment. Any amendment shall be issued as Addendum and would be

hosted on UK PWD’s website which will be binding on them. Uploading of any clarification

/Addendum / Corrigenda/ Revised RFP Document in official website of UK PWD shall be

adequate discharge of its obligation to notify /intimate/communicate such content and

further communication by email/Fax etc. shall be treated as optional and solely at the

discretion of the UK PWD. In order to afford the Applicants a reasonable time for taking

an Addendum into account, or for any other reason, the UK PWD may, at its sole

discretion, extend the deadline for submission of the Application/Proposal.

22. Consulting firms interested in empanelment can download the application format from the

UK PWD’s website http://www.pwd.uk.gov.in. The applicant will be required to deposit

a sum of `̀̀̀ 5000/- (Rupees Five Thousand Only) as non-refundable application fee in

the form of Demand Draft (DD) issued by any scheduled bank of India recognized by

Reserve Bank of India (RBI) in favour of “Executive Engineer, Provincial Division,

PWD, Dehradun”, payable at Dehradun.The application fee in the form of DD shall be

deposited along with the submission of application form. The applicants shall not submit

more than one application. The application form without application fee will be rejected

without any intimation.

23. Accessing of Application Form for Empanelment:

To participate in the empaneling process, it is mandatory for the consultants:

(a) To apply in the prescribed application form only. The application form along with

document can be downloaded from the UK PWD’s website

http://www.pwd.uk.gov.in.



(b) To declare the name of person who will sign the application form along with Power of

Attorney (PoA) / Authority Letter for signing of the application.

(c) The proposal shall be submitted in English language and all correspondence shall be

in the same language.

(d) Each page of the application form should be signed by the authorised signatory

along with seal and pages should be numbered serially. All copies of Applications

must be submitted in a HARD BOUND form ONLY (spiral bound form, loose form

etc. shall not be accepted) [HARD BOUND implies such binding between two covers

through stitching or otherwise whereby it may not be possible to replace any paper

without disturbing the document] with all pages sequentially numbered either at the

top or at the bottom right hand corner of each page (e.g. by writing page 1 of 10 on

page 1, if total pages are 10), along with an index of submission.

(e) Applicants shall submit the information exactly in the form or format prescribed in the

document for Empanelment of Safety Consultants, failing which UK PWD may

proceed to evaluate the application to the best of its interpretation. In the event of

any of the instructions mentioned herein have not been adhered to, UK PWD will

reject the Application.

(f) The application along with enclosures and documents as specified above shall be

placed in a sealed envelope. The envelope should bear the following identification:

“Application for Empanelment of Safety Consultants for ‘UK PWD Projects’ of

UK PWD Ref. No. UK PWD/RSC/2017/Empanelment.” The sealed proposal in the

prescribed application form along with enclosures and application fee, should reach

Superintending Engineer, 9th Circle, PWD, Yamuna Colony, Dehradun –

248001, Uttarakhand, Phone No.: +91 9412024432, 0135 - 2531152,

Fax No.: 0135 - 2531152, E-mail: [email protected],

(g) The envelope containing the application form must be clearly marked as under:

“DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION COMMITTEE”

(h) The amendments/ clarifications related to the empanelment, if any, will be hosted on

the UK PWD’s website only.

(i) Online submission of application form shall not be accepted.

(j) Enclosures to the proposal must be received by UK PWD not later than the Date and

Time specified in the ‘Notice Inviting RFP’. UK PWD shall not be responsible for any

delay, damage, loss or non-receipt to enclosure to the proposal sent by post/ courier.

Incomplete applications shall be rejected without any intimation. Further, UK PWD

reserves the right to accept/ reject any or all applications without assigning any

reason thereof.

(k) The consultants selected for empanelment will be intimated by post and the same

shall also be hosted on the UK PWD’s website.

(l) Only empanelled consultants shall be allowed to participate in the financial bid during

the Appointment of the Empanelled Consultant for undertaking any RSA work.

Subsequent to successful Appointment procurement process, RSA work shall be

assigned to a consultant on the basis of competitive financial bidding process.



(m) The empanelment of Safety Consultant is however a continuous process and

interested consultants may submit their request for empanelment even after due date

of submission during the year. Such requests will be evaluated by UK PWD once in

every 6 months i.e. received as on 1st January and 1st July of the calendar

year as per requirement of UK PWD.

24. The following schedule is to be followed for this assignment:

(i) Application Format may be downloaded

from UK PWD website

:

As mentioned in the

‘Notice Inviting RFP’

(ii) Last date of receipt of queries at UK

PWD

:

(iii) Pre-bid meeting :

(iv) Last date of sale of documents :

(v) Last date of submission of application :

(vi) Opening of bids :

N.B.: The bidders may submit the bid at any time on all working days. The bidders who

have submitted their bids after the due date & time of submission as mentioned above will

be evaluated after the empanelment of bidders received by due date.

25. The duly filled up application format along with enclosures and application fee is to be submitted to: Superintending Engineer, 9th Circle, PWD, Yamuna Colony, Dehradun – 248001, Uttarakhand, Phone No.: +91 9412024432, 0135 - 2531152, Fax No.: 0135 - 2531152, E-mail: [email protected],

26. Eligibility Requirement:

26.1 Essential Qualification of the Firm:

(i) A firm must have at least the team of following two key personnel each of age not

more than 65 years, required for performing the safety consultants’ job for single UK

PWD contract package.

Sl. No.

Position No.

1 Sr. Road Safety Auditor-cum-Road Safety Team Leader 1

2 Sr. Traffic and Transportation Engineer-cum-Road Safety Team Member1

1

Total 2

*An additional personnel as Highway Design Engineer/ Traffic Engineer – cum –

Road Safety Team Observer is desirable but not mandatory.

26.2 Qualification and Competence of Key Personnel of the Firm:

(i) Sr. Road Safety Auditor-cum-Road Safety Team Leader:

Essential Qualifications:

1 Inclusion of a traffic transportation planner in a RSA Team is questionable, as the Transport Planners generally do

not possess any collision investigation and road safety engineering qualifications and experience. Kindly refer to HD

19/15 of DMRB which is attached as Annexure – 1.

Comment [L1]: Please ensure the

qualification exactly tallies with that

summarized in the ToR.



a. Graduate in Civil Engineering from a Recognised University.

b. Minimum 15 years of experience in highway sector in senior position associated with

preparation of Collision Investigation/ Road Safety Engineering/ Road Safety

Mitigation Measures Development/ Road Safety Audits/ Road Safety Audit Report

Preparation/ Highway Design Development during DPR preparation/ Roadway

Junction Design and Analysis/ Work Zone Safety / Preparation of Traffic Management

Plan etc. of 2/4/6-lanes highway projects and worked as Team Leader of NH/SH

projects for at least 5 years or retired not below the rank of Superintending Engineer

of Central/State Govt./ PSU or equivalent.

Preferential Qualifications:

a) Post-Graduation in Transportation Engineering/ Traffic Engineering or Transport

Planning.

b) Knowledge and exposure of National/ International Highway Design or Road Safety

Audit Code of Practices or Road Safety Investigation or Road Safety Audit through

his/her CV.

c) Experience of assignments related to road safety/ road safety audit/ Traffic Control

Plan or Traffic Management Plan preparation and implementation at Construction

Work-zone and exposure in the Traffic Engineering field.

(ii) Traffic and Transportation Engineer-cum-Road Safety Team Member:


a) Graduate in Civil Engineering from recognised University.

b) Minimum professional experience of 8 years in highway projects associated with

preparation of Collision Investigation/ Road Safety Engineering/ Road Safety

Mitigation Measures Development/ Road Safety Audits/ Road Safety Audit Report

Preparation/ Highway Design Development during DPR preparation/ Roadway

Junction Design and Analysis/ Work Zone Safety/ Preparation of Traffic Management

Plan etc. of 2/4/6 lanes highway projects and worked as Dy. Team Leader/Resident

Engineer for at least 2 years or retired not below the rank of Executive Engineer of

Central/State Govt./PSU or equivalent.


d) Master’s Degree in Transportation Engineering/ Traffic Engineering or Transport

Planning.

a) Experience of assignments related to road safety/ road safety audit/ Traffic Control

Plan or Traffic Management Plan preparation and implementation at Construction

Work-zone and exposure in the Traffic Engineering field.

26.3 The applicant shall furnish contact particulars of the relevant officers of the clients for the

works executed by them, to enable UK PWD to verify the claim of the applicant. The

applicant shall also furnish the following:

(a) For evaluation of CVs of Key Personnel for this empanelment, hard copy of CVs shall

be submitted;

(b) Copies of work orders/ contracts from the client stating the project title, project value

and the brief scope of work of the project;



26.4 The Eligibility Requirement, mentioned above is for the purpose of initial screening of the

Applications only. However, it is specified herein that each team of two key

personnel of a firm shall not be eligible for award of more than two UK PWD

contract packages at any point of time. Further, firms having more than one team

may submit separate proposals for each team, for empanelment, without

duplication of any of the key personnel. Also, a firm shall not be allowed to

propose more than one team for the same UK PWD contract package.

27. Evaluation Criteria and Marking System:

The Evaluation Criteria and Marking System for empanelment of consultants shall be as

under:

Sl. No. Criteria Marks

(i) Experience of the Firm in terms of strength of Key Personnel 20

(ii) Qualification and competence of Key Personnel 80

Total 100

(i) Experience of the Firm in terms of strength of Key Personnel:

Criteria Marks

For empanelment for single UK PWD contract package:

No. of key personnel in the firm in Sr. Positions association with

preparation of DPR / Supervision / construction / safety audit/ work

zone safety audit / traffic planning etc. of 2/4/6/- lanes highways

projects.

For 2 key personnel - 15

For 3-5 key personnel - 18

For more than 5 key personnel - 20

20

Sub-total 20

(ii) Qualification and Competence of Key Personnel:

Key Personnel Marks

A. Sr. Road Safety Auditor-cum-Road Safety Team Leader 50

B. Traffic and Transportation Engineer-cum-Road Safety Team Member

30

Sub-Total 80

(A) Sr. Road Safety Auditor-cum-Road Safety Team Leader

Sl.

No

Item Maximum

Marks

Marks

1 General Qualification 39

a) Educational Qualification 14

Graduate in Civil Engineering 8

Post-Graduation in Transportation Engineering/ Traffic

Engineering/ Transportation Planning

4

15 days Certification course on Road Safety Audit

from institutes viz. IAHE/ IITs/NITs/CRRI

2



b) Collision Investigation/ Road Safety Engineering/

Mitigation Measures Development/ Road Safety

Audits/ Road Safety Audit Report Preparation/

Highway Design Development during DPR

preparation/ Roadway Junction Design and Analysis/

Work Zone Safety / Preparation of Traffic

Management Plan etc. of 2/4/6-lanes Highway

Projects

16

<5 years 0

≥ 5 years &<10years 12

≥10years &<15years 14

≥ 15years 16

c) Worked as Team Leader of NH / SH projects for at

least 5 years or retired not below the rank of

Superintending Engineer of Central / State Govt./PSU

or equivalent.

9

< 5 years 0

≥ 5 years &< 6 years 6


≥ 10 years 9

2 Adequacy for the Project 11

a) Experience in No. of Projects of Road Safety

Engineering/ Work Zone Safety Audit Assignments or

Traffic / Transport Engineering.

8

1 Project 3

2-4 Project 5

> 4 Project 8

b) Knowledge and exposure of International Highway

Design or Road Safety Audit Code of Practices or

Road Safety Investigation or Road Safety Audit

3

1 International Project 2

More than 1 International Project 3

Total 50

N.B. - It is mandatory for the Team Leader to obtain 15 days certification course on Road

Safety Engineering/ Audit from IAHE/ IITs/ NITs/ CRRI before commencement of

safety consultancy work.

(B) Sr. Traffic and Transportation Engineer-cum-Road Safety Team Member

Sl. No Item Maximum

Marks

Marks

1 General Qualification 25

a) Educational Qualification 10

Graduate in Civil Engineering from a recognized

University.

5

Master’s Degree in Transportation Engineering/Traffic

Engineering/ Transportation Planning.

3



15 days Certification course on Road Safety Audit

from institute viz. IAHE/IITs/NITs/CRRI

2

b) Assignments related to road safety/ road safety audit/

Traffic Control Plan or Traffic Management Plan

preparation and implementation at Construction Work-

zone and exposure in the Traffic Engineering field. etc.

of 2/4/6 lanes highway projects

10

<7 years 0



≥ 9 years 10

c) Worked as Dy. Team Leader / Resident Engineer of

NH / SH projects for at least 2 years or retired not

below the rank of Executive Engineer of Central /

State Govt. / PSU or equivalent

5

< 2 years 0


≥ 5 years 5

2 Adequacy for the Project 5

Experience in No. of Projects of Road Safety

Engineering/ Road Safety Auditing/ Highway Design or

Traffic Engineering.

1 Project 3

2-3 Projects 4

> 3 Projects 5

Total 30

N.B. -It is mandatory for the Sr. Traffic and Transportation Engineerto obtain 15 days

certification course on Road Safety Engineering/ Audit from IAHE/ IITs/ NITs/ CRRI

before commencement of safety consultancy work.

N.B.:- The applicant firms shall carry out self-evaluation of their proposals with due cross

reference to the above mentioned criteria and submit the same along with the

application.

*The qualification and nature of experience for the “Road Safety Observer (RSO)”

should be similar to the Traffic and Transportation Engineer with a comparatively similar length of experience. However, this RSO position is NOT mandatory.

28. Foreign firms & Joint Venture / Association of Firms:

28.1 Foreign firms shall be considered for empanelment only when the firm has a lawfully

established representative office in India. However, no joint venture/ associate shall be

allowed.

28.2 The LLP firm by retired engineers shall conform to the requirements of Appendix –I.

29. The firm/team once empaneled shall remain valid for five years or till such time they continue to satisfy the terms & conditions of this empanelment and there is no material changes from their respective empanelment proposal, whichever is earlier.

The firm/team once empanelled shall remain valid till such time they continue to

satisfy the terms & conditions of this empanelment and there is no material change from

their respective empanelment proposal.

RFP for Empanelment of Safety Consultants Letter of Invitation


Letter of Invitation (LOI)

No.: Date:

To

------------------------------

------------------------------

------------------------------

Sub: Application for Empanelment of Safety Consultants for UK PWD Projects – reg.

Sir,

1. UK PWD intends to invite applications for the empanelment of Road Safety Consultants

(RSC) for carrying out the Safety Audit of the highway projects.

2. Empanelment of experienced and competent consultants shall be considered towards

developing a list of eligibleRSCs for conducting safety audit of the project highway in

accordance with the IRC Guidelines based on the project progress status.

3. The consultant should bring in the expertise of Road Safety Auditingand Traffic &

Transportation Engineering. The applicants should demonstrate experience in review of

road/ bridge projects designs from road safety consideration and conducting Road Safety

Audits of on-going DPR drawings, road construction and existing roads by undertaking

Collision Investigation/ Road Safety Engineering/ Road Safety Mitigation Measures

Development/ Preparation of Road Safety Audit Report.

4. Eligibility and evaluation criteria have been defined under the section ‘General Information’

in RFP. It is specified herein that a single team comprising of 2 key personnel

mentioned at Para 27.1(i) of General Information’ section in RFP shall not be eligible

for undertaking more than two UK PWD contract packages simultaneously at any

point of time. Further, firms having more than one team may submit their separate

proposals for multiple teams for empanelment, without duplication of the key

personnel. Also, a firm shall not be allowed to propose more than one team for the same

UK PWD contract package. The applications shall be evaluated on the basis of criteria

specified in ‘General Information’ section in RFP and minimum qualifying marks, which

shall be 75%.

5. The firm shall furnish its relevant experience strictly as per format given at Annexure I, II,

III& IV. The firm must supplement the experience claimed by furnishing the copies of

certificates from client, clearly indicating the actual service provided by the firm for the

project claimed to have executed.

6. The firm shall furnish the Curriculum Vitae (CV) of the key personnel as per format given at

Annexure II. The CVs must be signed by key personnel and counter-signed by authorized

representative in blue ink on each and every page and should not be older than three

months from the date of submission of application. Photograph of the key personnel shall

be affixed on their respective CV. The contact address with telephone / mobile number, e-

mail ID of the key personnel should also be furnished. The CVs must indicate the actual

service provided by the key personnel in detail. A key person associated with more than

one firm shall not be considered and his CV will be rejected without assigning any reason.



7. The firm is also required to furnish duly notarized undertaking regarding correctness of

information, non-debarment/blacklisting etc. of the firm on non-judicial stamp paper as per

format given on Annexure-V.

8. It is suggested that the firm should fill up Annexure-I, vis-à-vis the supporting details vide

Annexure II, III, IV & V and any other information with due care so as to avoid any

ambiguity.

9. In case spaces available in the Annexure-I, II, III, IV & V are limited to accommodate all the

information, separate sheets may be used for the purpose so that relevant information

submitted are adequate, neat and legible.

10. The applications not complying with the above mentioned stipulations and found to be

deficient in any respect shall be summarily rejected without any intimation.

11. Consulting firms should note that only authenticated information should be provided in the

prescribed format. Information provided by the consulting firms will be verified and if any of

the information provided by the consultant is found incorrect/false, then it may lead to

rejection of a firm’s proposal summarily at any stage even after empanelment or award of

work. Firms submitting false/incorrect information, or suppressing the information shall be

debarred from empanelment for two years and shall not be eligible to participate in

empanelling/bidding in any project undertaken by UK PWD/ NRRDA/ UAEP.

12. All the applications should be submitted ONLY in HARD BOUND form with all pages

sequentially numbered as mentioned. All pages of the application document shall be

initialled by authorized signatory of the applicant. It should also have an index giving page

wise information of above documents and strictly in sequence given in the format at

Annexure-I. Incomplete application or those received without hard bound, shall be

summarily rejected. Intending consultants should submit their application for empanelment

to Superintending Engineer, 9th Circle, PWD, Yamuna Colony, Dehradun – 248001,

Uttarakhand, Phone No.: +91 9412024432, 0135 - 2531152, Fax No.: 0135 - 2531152,

E-mail: [email protected], latest by the date as mentioned in the Notice

Inviting RFP.

13. The UK PWD reserves the right to reject any or all applications without assigning any

reasons thereof. After evaluation, a panel of consultants will be formed depending on the

capacity and experience of the consultants who shall be eligible to participate in competitive

financial bidding for appointment of safety consultants for UK PWD projects as and when

necessary.

14. Not with standing the formation of these panels the UK PWD may go in for separate

empanelment for specific assignments, if it so decides.

15. The applicant shall not be considered for empanelment if the applicant is debarred/

blacklisted at the time of submission of the application in the UK PWD. The applicant shall

submit litigation history/undertaking on non-judicial stamp paper duly notarised to the effect

that the applicant has not been debarred or blacklisted by UK PWD or any other

government agency at Annexure-V.

16. If the applicant after empanelment changes its name, they may seek for incorporation of the

change of name in the empanelled list with full documentary proof.



17. The firm/team once empaneled shall remain valid for five years or till such time they continue to satisfy the terms & conditions of this empanelment and there is no material changes from their respective empanelment proposal, whichever is earlier.

The firm/team once empanelled shall remain valid till such time they continue to

satisfy the terms & conditions of this empanelment and there is no material change from

their respective empanelment proposal.

Yours Sincerely,

(K.P.Upreti)

Superintending Engineer 9th Circle, PWD, Dehradun

Encl.: Annexure I, II, III, IV&V

RFP for Empanelment of Safety Consultants Terms of Reference


TERMS OF REFERENCE

For

Empanelment of Road Safety Consultancy Services for UK PWD Projects

1. BACKGROUND

1.1 Uttarakhand Public Works Department (UK PWD) is engaged in capital improvement and

maintenance of UK PWD roads within the State limit. As part of this endeavour, UK PWD

has taken up road developments following the standard procedure through developing

Feasibility Study, Detailed Project Report (DPR) including development of detailed design

drawings to facilitate project implementation planning.

1.2 It is the responsibility of the UK PWD Roads to design and build safe roads. To assist UK

PWD, the Consultants who will develop DPRs and Detailed Design Drawings or assist

Construction Implementations of the projects shall develop, implement and administer a

surveillance and safety programme for providing a safe environment on or about the project

roadways and/or shall comply with the safety requirements set forth in either the Contract

Agreement or appropriate IRC Guidelines.

1.3 It is also stipulated in the Standard Request for Proposal (RFP) for the Uttarakhand State

Highway Improvement Program that UK PWD shall assist the successful DPR Consultants

to engage experienced and qualified firm or organisation as a third party “Safety

Consultant” for carrying out safety audit of the project highway in accordance with the

safety requirements set forth in Schedules/ Clauses for the aforesaid phases of project.

1.4 UK PWD intends to invite application from the interested consultants for empanelment as

safety consultant for carrying out safety audit of the project highway in accordance with the

safety requirement set forth in Sections/ Sub-sections/ Supplement of the Standard

Agreement Document (SAD) for the DPR Consultants.

1.5 Duties and Responsibilities of Safety Consultant: The broad requirements are as indicated

in the Supplement-III and Sections/ Sub-sections/ Primary Tasks of the SAD. In addition,

the scope of services shall include but not be limited to the following:

2. METHODOLOGY FOR ROAD SAFETY AUDIT/ ROAD SAFETY INVESTIGATION

Safety Consultant shall conduct the safety audits during road design development and

project construction implementation or operation periods as per the approved methodology,

check lists and procedures by UK PWD/IRC Guidelines. For this purpose, each bidder as

part of bid shall briefly submit work plan, approach and methodology of the proposed

assignment, based on established international procedure for undertaking road safety audit

at various project development, implementation and operation stages. Later on, the

successful bidder shall submit a report containing detailed approach, methodology, check

lists and detailed schedule within two weeks of the date of hire. Scope of check list and

procedures which the safety consultant has to follow are IRC Guidelines on Road Safety

Audit and other International Road Safety Audit Manual. This information shall be

submitted to the PMU, UK PWD and simultaneously to the involved Executive Engineer of

the respective PIU. Approach, Methodology, Check Lists and Procedures to be adopted

are to be Project specific and approved by of the PMU, UK PWD. Consultants are free to

suggest methodology, check list, procedure and good International practices as adopted in



the various western countries in addition to that prescribed in the respective IRC

Guidelines.

3. TASKS TO BE UNDERTAKEN DURING DESIGN DEVELOPMENT PERIOD:

The Road Safety Consultant should ensure that any identified accident black spots by the

UK PWD or any reported existing road safety situation on the project roadway is properly

addressed during development of the detailed design. In case of any existing black spots

on the Project Roadway, UK PWD will provide a list of such black spots to the Road Safety

Consultant. The Consultant, in addition to undertaking the Road Safety Audit at various

stages, should undertake necessary investigation of such existing accident black spots,

and suggest mitigation measures to the DPR Consultant. The DPR Consultant should

incorporate the suggested mitigation measures in the on-going detailed design for further

audits. The following activities are presumed to be included during the Design Development

Period:

3.1 Accident Black Spot Investigation: Undertake the following activities not limited to:

• Collect data of all accidents in the project highway for preceding three years from

Police Stations (Primary Source) and other secondary sources. Summarize historical

collision information for individual spots in order to justify any accident black spot

based on the guidelines published by the Ministry of Road Transport and Highways

(MoRTH). Analyse fatal and grievously injured accidents “to identify locations potential

to road safety and any black spots”.

• Undertake topographical survey of the identified “Accident Black Spot” location

identifying individual road attributes including any objects or hazards that are existing

within the existing right-of-way width of the road.

• Collect hourly Traffic Volume Counts (i.e. turning movement counts at junction

locations or through movement counts at mid-block locations) including classification

counts with a fifteen minutes interval for at least eight (8) hours i.e. four (4) hours in

the morning hours and four (4) in the afternoon peak hours including pedestrian

counts, bicycle counts. The hours of the counts should be decided based on the

general weekday peak hour occurrence at the locations and also pre-dominant timing

of collisions based on historical records.

• Analyze historical collisions in conjunction with the traffic manoeuvring to identify

potential causes of collisions in regards to traffic movement.

• Develop potential mitigation measures in order to curb the frequency and severity of

collisions. Provide remedial measures for improvement of black spots along with

schematic diagram inclusive of necessary road signs and pavement marking plans

based on the IRC Guidelines.

3.2 Road Safety Audit – Carry out a Road Safety Audit (RSA) adhering to the relevant RSA

stage as per IRC Guidelines and good industry practices; and prepare a draft Road Safety

Audit Report at various RSA Stages. The audit shall take into consideration the changes

being proposed to the cross section (geometrics), existing traffic junctions, accesses and all

other road attributes due to widening or re-sizing of existing roads and should consider all

modes of transportation. The initial RSA Reports (e.g. RSA Stage-1, RSA Stage-2 and

RSA Stage-3) should identify the recommended enhancements in the design. The RSA

reports at the following stages i.e. Stage-2 and Stage-3 should compare the changes that

are incorporated in the design and the recommendations from the previous stages. The

RSA Reports at all stages should identify any further potential road safety gaps during the



audit. The RSA Report prepared for the and its likelihood effect on the type and severity of

road accidents based on the accident data collected in 3.1 and suggest countermeasures

to mitigate the accident potential.

3.3 Traffic Management Plan Audit – Carry out a detailed review of the proposed Traffic

Management plan prepared for various stages of construction and also for permanent

traffic conditions, and prepare a Draft Road Safety Audit Report, identifying the suitability of

the TMP and any enhancement in the Traffic Control Plan. Review comments from UK

PWD, DPR Consultant, and any other stakeholders on the draft Road Safety Audit Report,

address any such comments and furnish the Final Safety Audit Report which inter-alia shall

include costing of all safety findings and any potential enhancement recommendations.

4. TASKS TO BE UNDERTAKEN DURING CONSTRUCTION PERIOD: (OPTIONAL AND “AS AND

WHEN REQUIRED” BASIS)

4.1 Review the Construction Staging Plan prepared by the concessionaire in support of project

implementation at stages. Examine the Traffic Management Plan/ Traffic Control Plan to be

prepared and submitted by the Concessionaire befitting to the Construction Staging Plans,

and identify any gaps or opportunity for improvement prior to approval of the TMP/ TCP by

relevant authority.

4.2 Carryout a Road Safety Audit – Stage 4 to ensure correct implementation of the TMP and

recommend any interim enhancement. Inspect the project highway keeping into

consideration the construction staging plan for the project as prepared by the

Concessionaire. The RSA Team would then identify the safety implications of the

construction planning.

4.3 Carry out the road safety audit once in a Calendar Quarter, till COD, to assess the

adequacy and acceptability of the implemented TMP/ TCP adopted and provided in

construction zone(s), and any other road safety measures that are necessary for

implementations.

4.4 Collect accident data (monthly) from the Police Stations/other secondary sources and

develop a collision data base summarizing the type and number of vehicles/ pedestrians/

bicyclists involved, exact accident location, timing, type and severity of the crashes and

probable reasons of the collisions. Undertake crash analysis through developing collision

diagrams and identifying any specific collision pattern etc. Examine the potential causes of

crashes and suggest any implementable countermeasures identifying rational of

recommendations.

4.5 Submit a Quarterly Road Safety Report on additional road safety measures, if any and

summary of audit carried out in every quarter until end of project implementation.

4.6 Receive comments from Contractor, Resident Engineer and UK PWD and furnish

enhanced recommendations of road safety measures duly examining the received

comments and submit Road Safety Reports.

4.7 Provide Monthly Reports on all activities that were originally planned, actually executed

and further action planning to be undertaken in the next month. It is essential and part of

financial quote of bidder.

4.8 In addition to the Road Safety Report for various Construction Stages, Consultants shall

also prepare Quarterly Safety Reports after each inspection (once in a calendar quarter).

The scope of each of this inspection shall include but not be limited to identifying any gaps

in provision of safety feature implementations based on recommendations provided in RSA

Reports during various stages..



4.9 Carryout a Road Safety Audit – Stage 5 to ensure safety in accommodating a safe traffic

operation. Undertake a final review from a road user perspective of the finished

construction to check the Road Safety attributes including pavement markings, positioning

and appropriateness of road signs, positioning and operation of the traffic control devices,

road side protection etc. This audit should be completed both during the daytime and also

during the nighttime. The RSA Team shall provide a detailed RSA Report within two weeks

of undertaking the RSA at the COD stage.

5. PROJECT TEAM

5.1 The services will be required for individual contract package, and the empanelled Agency/

Firm or Institution shall deploy at least the following key personnel as mentioned in Clause

5.2:

5.2 The qualification, experience requirements of Key professionals which will be evaluated are

given below:

Sl. No.

Position No. Total Man Months1,2,3

(Minimum)

Mandatory Optional

Development Construction Operation

1 Sr. Road Safety Auditor-cum-Road Safety Team Leader

1 3 Months

2 Sr. Traffic Transportation Engineer-cum-Road Safety Team Member

1 4 Months

Total 2

1. The minimum man month requirements are indicative and can vary based on the size of

project.

2. The man-month input will be intermittent based on the design status

3. Additional time may be required for Black Spot investigation

(i) Sr. Road Safety Auditor-cum-Road Safety Team Leader:


a. Graduate in Civil Engineering or equivalent from recognized University.

b. Minimum 15 years of experience in highway sector in senior position associated

with Road Safety Engineering/ Road Safety Mitigation Measures Development/

Road Safety Audits and Reports preparation/ Highway Design Development

during DPR preparation/ Roadway Junction Design and Analysis/ Work Zone

Safety/ Preparation of Traffic Management Plan etc. of 2/4/6-lanes highway

projects and worked as Team Leader of NH/ SH projects for at least 5 years or

retired not below the rank of Superintending Engineer of Central/State Govt./ PSU

or equivalent.

c. Should have completed the 6 weeks certification course on Road Safety Audit from

IAHE/ IITs/ NITs/ CRRI or equivalent international certifications/ training courses

(e.g. ten-day Road Safety and Road Safety Audit Training Courses by TMS

Consultancy & Royal Society of Prevention of Accidents, UK or similar).




a. Post-Graduation in Transportation Engineering/ Traffic Engineering or Transport

Planning.

b. Knowledge and exposure of National/ International Highway Design or Road

Safety Audit Code of Practices or Road Safety Investigation or Road Safety Audit

through his/her CV.

c. Experience of assignments related to road safety/ road safety audit/ Development

and implementation of Traffic Control Plan (TCP) or Traffic Management Plan

(TMP) including implementation of TCPs befitting to various construction stages in

and around the Construction Work-zone and exposure in the Traffic Engineering

field.

(ii) Traffic Transportation Engineer-cum-Road Safety Team Member:


a. Graduate in Civil Engineering or equivalent from recognised University.

b. Minimum professional experience of 8 years in highway projects associated with

Road Safety Engineering/ Road Safety Mitigation Measures Development/ Road

Safety Audits and Reports preparation/ Highway Design Development during

DPR preparation/ Roadway Junction Design and Analysis/ Work Zone Safety/

Preparation of Traffic Management Plan etc. of 2/4/6 lanes highway projects and

worked as Dy. Team Leader/Resident Engineer for at least 2 years or retired not

below the rank of Executive Engineer of Central/State Govt./PSU or equivalent.


b) Master’s Degree in Transportation Engineering/ Traffic Engineering or Transport

Planning.

c) Experience of assignments related to road safety/ road safety audit/ TCP or TMP

preparation befitting to temporary and permanent traffic conditions including

exposure in the Traffic Engineering field.

5.3 It is necessary that the applicant shall retain the team members proposed during the

empanelment process. However, in case of non-availability of key personnel during

appointment or subsequent stages, the empanelment of the team/firm shall be deemed to

be cancelled and the firm may submit fresh proposal in the next phase of empanelment.

The retaining of empanelled teams/ firms shall be confirmed by the concerned firm(s)

during all subsequent phases of empanelment, which shall be updated by UK PWD from

time to time.

The RSA Team Leader and the Team Member should complete the 6 weeks certification

course on Road Safety Audit from IAHE/ IITs/ NITs/ CRRI or equivalent international

certifications/ training courses (e.g. ten-day Road Safety and Road Safety Audit Training

Courses by TMS Consultancy & Royal Society of Prevention of Accidents, UK or similar)

within one year of the date of empanelment by the UK PWD, without which the consultant

will be de-empanelled and barred from participating in any road safety consultancy/ RSA

assignments.

5.4 All the interested firms applying for empanelment as Safety Consultant, along with the proposed Road Safety Auditor cum Team Leader and Traffic Transport Engineer, shall be interviewed by UK PWD or their representatives in order to assess their knowledge and experience in road safety investigation and road safety auditing aspects. UK PWD reserves the right to accept or reject the empanelment applications of any firm based on the outcome of such interview process.



6. PROJECT MANAGEMENT

6.1 Coordinator: - The empanelled Agency/ Firm or Institution shall designate its senior

Official/ Technical Leader, who has in-depth experience in road/ bridge construction as the

coordinator for the assignment. The coordinator shall be responsible for coordination of

activities under the contract, interaction with UK PWD and signing all letters/ reports on

behalf of the Agency/ Firm or Institution. The inputs including site visits/ visits to UK PWD

HQ/ PMU, ADB by the Project Coordinator during the contract period shall be voluntary in

order to respond to requirements of the UK PWD, and therefore, no separate payment shall

be made in this regard.

6.2 The consultant should present the RSA findings of respective stages through a Workshop/

Presentation to be held after submission of the respective Draft RSA Report in the UK

PWD HQ in presence of UK PWD staff, the DPR Consultant and representatives of any

other reviewing agency. Comments received from various stakeholders should be noted

and addressed in due course by the RSA Team. Feedback obtained from the workshop/

presentation shall be compiled and incorporated in the RSA Report.

7. EXPECTED INPUTS OF EXPERTS AND SUPPORT STAFF:

7.1 In cases of design development period, the road safety audit shall be completed in three

stages i.e. Stage-1 after finalization of the Concept Design; Stage-2 after finalization of the

Preliminary Design (30% Detailed Design) and Stage-3 after finalization of 90% Detailed

Design. The RSA process will, therefore, extend over approximately 18 months (i.e. the

scheduled completion period of the DPR). The interim input for the RSA Team is estimated

as: approximately four and quarter weeks for the RSA-TL and five and half weeks for the

RSA-TM. The additional period for RSA-TM has been kept towards undertaking necessary

data collection from the DPR Consultant. However, bidder shall have to indicate the man

month cost for each personnel to be engaged in the work plan as part of their financial bid

during submission of price quotation at the Appointment Stage through a Request for

Quotation (RFQ) process. .The RSA Consultant shall review the set of drawings/ designs in

consultation with UK PWD or its representatives and develop the Staged RSA Reports at

the respective design stages.

7.2 All support staff that are required towards successful completion of the work should be

provided by the Agency/ Firm or Institution that is awarded the work. The Consultant shall

make internal assessment of key and support personnel to undertake the assignment. In

case of undertaking additional scope of work (e.g. black spot investigation), the Agency/

Firm or Institution must provide additional resources. Any additional cost of undertaking

such additional work should also be quoted by the Consultant during the RFQ process. The

firms should make their own arrangement for office space, equipment, computer hardware/

software, etc.

8. DELIVERABLES (INDICATIVE)

Sl. No. Report Timeline

Development Stage

1. Inception Report covering all road safety audit activities including work breakdown structure, approach and methodology, tentative schedule, and any other activity as per TOR

Within 10 working days of date of commencement of services/ as per instruction of UK PWD depending on the project status

2. Draft Stage 1 Road Safety Audit Within 20 working days of the date of




Report covering general RSA findings with emphasis on road junction configuration design and control, typical road cross-section, access control, active transportation attributes etc.

receiving the Concept Design Package

Presentation/ Workshop within 10 working days from the date of submission of Draft RSA Report

3. Draft Stage 2 Road Safety Audit Report covering general RSA findings with emphasis on road alignment, profile, junction configuration design and control, sight line analysis, day lighting at junctions, roadside hazards, storm water drainage, bridge structures, or any other potential structures, preliminary utility relocation plan, typical road cross-section, access configuration and control, active transportation attributes etc.

Within 25 working days of the date of receiving the Preliminary Design Package


4. Draft Stage 3 Road Safety Audit Report covering general RSA findings covering final road alignment, road profile, junction design and control, pedestrian crossings, weaving and merging sections, daylighting, clear-zone, sight line, roadside hazards, stormwater drainage, bridge structures, or culverts and retaining structures, final utility relocation plan, detailed road cross-section, access alignments, profiles control and protection of right-of-way, active transportation attributes etc. Road sign and pavement marking plans, roadside protection, nighttime visibility and any other relevant parameters.

Within 30 working days of the date of receiving the Preliminary Design Package


5. Accident Black Spot Analysis and Mitigation Measures Development including Road Accident Data Collection, Traffic Volume Count Data Collection and Topographic Survey of the identified location. Analysis of collected data, Develop Findings and Recommendations for individual Black Spot including Remedial Measures Development along with approximate cost estimates.

Within 3 months from the date of commencement of services.

6. Draft Final Report on Road Safety Within 6 weeks from the date of the RSA Stage 3 Workshop

7. Final Report on Road Safety Within 4 weeks from the date of submission of the Draft Final Road Safety Report.



8.1 All reports including primary data shall be compiled, classified and submitted by the firm to

UK PWD in soft form apart from the hard copies. The reports shall remain the property of

UK PWD and shall not be used for any purpose without written consent of UK PWD. All the

reports shall be submitted electronically in addition to 4 hard copies.

8.2 It may be noted that the empanelled firms shall be required to ensure timely completion of

the safety consultancy services of the projects awarded to them in a time bound manner.

The performance appraisal of the safety consultant shall be carried out by the UK PWD

based on their performance and feedback from the Zonal Offices of UK PWD. The firms

shall be liable for cancellation of empanelment and debarment in the event of defaults

attributable to the firm for non-timely completion/ poor performance of services, for a period

of two years.

8.3 Road Safety Audit Reports during Construction Stages are ‘Optional’ and shall be based on

specific advice from the UK PWD on ‘as and when required’ basis. The following activities

and deliverables are expected to be presented by the RSA Consultant during and post

Construction Stage:


Construction Stage

1. The Road Safety Team should examine the proposed TMP/ TCP to be prepared by the Concessionaire befitting to the Construction Stages prior to mobilization, and recommend the TMP/ TCP for approval by the respective PIUs.

2. A Stage-4 RSA should be completed immediately after implementation of the TCP at site prior to commencing construction.

3. Collection of Road accident data and analysis of fatal and grievously injured accident with black spot identification and its remedial measures along with approximate cost estimates for the same

Monthly

4.

Submission of GAP report including traffic management plan

At the start of construction stage

5.

Reports on all activities which were planned, actually executed and planned for the next month

Quarterly

6. Road Safety Audit Report First report on construction zone(s) works within one month of commencement of construction works

7. Submission of audit report of work zone safety

Each quarter for the period of construction of project till COD

8. Stage 5 RSA Report should be completed prior to two weeks of opening of the project for traffic

Prior to issuing COD



operation

9. Final Safety report Within three month of COD

RFP for Empanelment of Safety Consultants Appendix-I


APPENDIX-I

Essential Requirement of LLP Formed by retired Govt./ PSU Engineers

1. Majority share shall be of an engineer, who has retired at the level of at least Chief Engineer

in Central Government, State Government, Central Autonomous Organizations and Public

Sectors with at least fifteen years’ of experience in Organizations dealing with Highway

Projects in India and abroad. In case LLP is of only two persons, then the Retired Chief

Engineer should have minimum 51% shareholding. In case LLP is of more than two persons,

then shareholding of Retired Chief Engineer should be minimum 45%.

2. The retired Chief Engineer from the aforesaid Organizations shall be required to work

directly on UK PWD project which is awarded to its LLP.

3. LLP formed by such Retired Chief Engineer should have at least one more retired Engineer,

not below the rank of Executive Engineer.

4. As per TOR, 2 Key Personnel are to be deployed for Safety Consultancy and both Key

Personnel should be partners of LLP.

Essential Requirement of key personnel For LLP firms for Road Safety Consultancies

1. Position: Road Safety Auditor-cum-Road Safety Team Leader

Proposed Requirement for LLP

Essential Qualifications: Graduate in Civil Engineering

Preferential Qualifications:Post-Graduation in Transportation Engineering/ Traffic

Engineering or Transport Planning.

Experience: Should have retired at the level of Chief Engineer or above in a Civil

Engineering Organization or Department in Central Government, State Govt., Central

Autonomous Organizations & Public Sector. Has worked while in Govt. service in

anorganization(s) dealing directly with the Highways development, Road Safety

Engineering,Road Safety Auditing, construction and management for fifteen (15)

years.Has been associated directly with the Highway Road Safety works while preparing

DPR/Feasibility Study/ Safety Audit for at least three projects. The candidate shall

demonstrate knowledge and exposure of National / International code of practice on road

safety audit through his CV. The retired Engineer should not be more than 65 years and

he/she should be in good health.

2. Position: Traffic Transportation Engineer

Proposed Requirement for LLP

Essential Qualifications: Graduate in Civil Engineering or Traffic or Highway Engineering.

Preferential Qualifications:Post-Graduation in Transportation Engineering/ Traffic

Engineering or Transport Planning.

Experience: Should have retired at the level of Executive Engineer or above in a Civil Engineering Organization or Department in Central Government, State Govt., Central Autonomous Organizations & Public Sector. Has worked while in Govt. Service in an organization(s) dealing directly with the Road Safety/ Highway Sector fo rat least Five (5) years. The retired Engineer should not be more than 65 years and he/she should be in good health.

RFP for Empanelment of Safety Consultants Annexure-I


ANNEXURE-I

GENERAL INFORMATION

1. Name and address of the consultant/consulting firm, Registration no. of the firm (Enclose

Registration details of the Firm’s and credentials)

2. Whether Proprietary/Partnership/ Limited Liability Partnership (LLP).The details

of the same needs to be indicated.

3. Name of the authorized signatory/ contact person /representative duly certified by the head of

the consulting firm/lead partner.

4. Profile of the firm (Please elaborate field of activities).

5. In case of foreign firm, address of representative office in India with documentary proof from

the head office abroad.

6. In case of foreign firm, certificate for accepting payment in Indian currency for domestic

funded projects,

7. Structure, Organization & Relevant Experience of Firm:

(i) Date, month and year of incorporation of firm.

(ii) Standing of the firm (As on the due date of submission of this RFP) in years.

(iii) Firms Relevant Experience in terms of no. of years since establishment.

(iv) No. of key personnel in the firm in senior positions associated with preparation of DPR/

Supervision/ Construction/Safety Audit/ Work zone safety audit/ traffic planning etc.

of 2/4/6 lanes Highways Projects.

(v) No. of full time key personnel who are in the payroll of the firm as on

the due date of submission of this RFP.

(vi) The detailed qualifications and experience of each of the key personnel in years in

highway sector (tenure in years in senior position e.g. Team Leader, Dy. Team Leader,

Resident Engineer, key personnel, Retired CE/SE/EE also needs to be indicated

separately in each of the key personnel).

Note:

(i) Ref. Page no. of documentary proof in the application may be indicated against each

item.

(ii) The consultant shall submit, a copy of original document defining constitution or legal

status, place of registration, principal place of business and Power of Attorney (PoA). In

case of a proprietary firm and partnership/LLP firm, the document related to registration of

the firm with concerned government department shall be submitted. In case of a

company, Memorandum of Association/Understanding and Article of Association, Name

of directors and shareholders shall also be furnished.

(iii) Please mention number of projects completed by the firm in last 5 years with

documentary proof from client. For each project one sheet of Annexure-Ill should be

filled up properly giving as much details as possible.

RFP for Empanelment of Safety Consultants Annexure-I


(iv) The applicant shall furnish contact particulars of the relevant Officers of the clients for

which the works have been executed, to enable UK PWD to verify the claim of the

applicant.

(v) The applicant should also furnish copies of work orders/contracts from the client stating

the project title, project value and the brief scope of work of the project along with

successful completion certificate mentioning start and end date of the work duly signed

by the client organizations project in-charge/ any equivalent officer/the authorized

signatory, otherwise the project claimed to be executed by the applicant will not

be considered for evaluation.

Signature*

Place: (Name and designation of Managing Director / Head of the firm

/ authorized signatory)

Date: (Name of the firm, Address Lead Partner in case of Partnership)

* Signature should be in blue ink. Scanned Signature shall not be accepted by UK PWD

RFP for Empanelment of Safety Consultants Annexure-II


ANNEXURE-II

Curriculum Vitae (CV) of Key Personnel to be Submitted with Proposal

1. Proposed position:

2. Name:

3. Contact address with Tel. No.& e-mail ID:

4. Date of birth/Date of Retirement:

(in case of retired Govt. officers)

5. Nationality:

6. Educational Qualification:

7. Other training:

8. Language & degree or proficiency:

9. Membership of professional societies:

10. Countries of work experience:

11. Name of the firm where working: (indicate whether full time/ part time employee)

12. Years with the firm:

13. Employment record:

(i) Name of the employer:

(ii) Position held:

(iii) Description of duties:

14. Overall Professional Experience in Highway /

Traffic & Transportation/ Bridge Engineering/

Road Safety/Work Zone Safety etc. or in related

field (in years in chronological order starting

from present position):

15. Related Work Experience (in years):

16. Details of the Related Work Experience:

Signature* Signature*

(Name of the Key Person)

(Name and designation of Managing Director / Head of the firm /

authorized signatory)

Address: (Name of the firm, Address Lead Partner in case of Partnership)

Place: Place:

Date: Date:

Phone No.: +91 - - Phone No.: +91 - -

Mobile No.: +91 - Mobile No.: +91 -


Affix recent

photograph

RFP for Empanelment of Safety Consultants Annexure-III


ANNEXURE-III

Relevant Services Carried Out by the Firm which Illustrates

its Performance during Last 5 Years

1. Project Name:

2. Country:

3. Project location within country:

4. Date of Agreement:

5. Name and address of client:

6. Key Personnel provided:

(a) No. of key personnel:

(b) No. of man months:

7. Date of commencement:

8. Date of completion:

9. Details and Nature of consultancy services:

10. Number of assignment in hand as on date of Agreement with proof shall be

submitted:

11. Whether project was done alone or as a JV or in association with other firm/firms:

12. Name of Lead Partner in case of JV/Association:

13. JV Share of the firm in case of JV:

14. No- of man months of key personnel provided by associated firm(s):

15. Name of key personnel involved and functions performed:

16. Function performed by the firm:

17. Narrative description of project (Indicating details of projects including length,

scope of work, nature of work and qualitative performance):

18. Detailed description of actual services provided by the firm under different

categories of assignments:

19. Was the project completed within the stipulated time:

20. Reason for delay in completion, it any:

Signature*





RFP for Empanelment of Safety Consultants Annexure-IV


ANNEXURE-IV

Detailed Information in Respect of Key Personal Available with the Firm

Sl. No.

Name Academic Qualification Degree (Civil)/ Masters/ Doctorate*

No. of years of experience in the field of Highway/ Bridge Engineering/ Traffic/ Transportation Engineering /Safety Audit along with position in which worked**

Signature# of respective Key Personnel

Signature#




*In case of Masters/Doctorate, please mention the discipline like Master (Structure), Masters

(Traffic & Transport) etc.

**Separate sheets may be enclosed for the details.

#Signature should be in blue ink. Scanned Signature shall not be accepted by UK PWD

RFP for Empanelment of Safety Consultants Annexure-V


ANNEXURE-V

Undertaking Regarding Correctness of Information, Non-Debarment/

Blacklisting etc. of Firm

(TO BE FURNISHED ON NON-JUDICIAL STAMP PAPER DULY NOTARISED)

Sub. : Empanelment of Safety Consultant for UK PWD Projects - Undertaking - Reg.

Ref: No.: UK PWD/RSC/2017/Empanelment~

Dear Sir,

1. We, having examined the empanelment document for the aforesaid work and understood

its contents, hereby submit my/ our “Application for Empanelment of Safety Consultant” for

UK PWD Projects. The Application is unconditional and unqualified.

2. All information provided in the application, appendices and annexures is true and

correct and all documents accompanying such application are true copies of their

respective originals.

3. I/We acknowledge the right of the UK PWD to reject our application without assigning any

reason or otherwise and hereby waive our right to challenge the same on any account

whatsoever.

4. We certify that in the last three years, we/any of the members of Joint Venture have

neither failed to perform on any contract, as evidenced by imposition of a penalty or a

judicial pronouncement or arbitration award, nor been expelled from any project or contract

nor have had any contract terminated for breach on our part.

5. I/We agree and undertake to abide by all the terms and conditions of the empanelment

document.

Yours faithfully,

Signature

#




#Signature should be in blue ink. Scanned Signature shall not be accepted by UK PWD

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