Public Relations Workshop Effective Services and Planning Presentations to the Public.
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Public Relations Workshop Effective Services and Planning Presentations to the Public
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Transcript of Public Relations Workshop Effective Services and Planning Presentations to the Public.
Public Relations Workshop
Effective Services
and
Planning Presentations to the Public
Public Relations Goals
We clarify what services NA can and cannot provide to the community.
We make NA members more aware of their role in NA’s public image.
We aim for the public to recognize NA as a positive and reliable organization.
We develop valuable relationships with professionals and the general public.
“It is through the unity of members in their service efforts, and a cooperative attitude
toward the public that helps the NA message of recovery to grow.”
Public Relations Workshop
Part 1
Effective Services
Effective Services
Chapter 3 of the Public Relations Handbook
PR Planning
Prioritization
Resources
The Plan
Communication
PR Planning
Identify our goals Clarify our members’ roles in reaching
those goals Make sure everyone understands their
tasks, their responsibilities and the desired end result of the project
Inventory Local Services
Inventory current services – identify strengths and weaknesses and make improvements
Inventory where NA may be needed in the community
Prioritization
Evaluate which projects seem most needed for furthering our Primary Purpose
How to prioritize
- make a list of projects
- rank the top 3
- review the areas’ highest priorities
- look at area financial & human resources
Human Resources Strive to make service attractive—be a good
example. Identify members who may have skills, but
not much experience, and support their involvement in service.
Encourage sponsees to participate in service. Invite those members who may have been of
service in the past to join in current local efforts.
Create a pool of former trusted servants.
Financial Resources
Examine local financial resources available for prioritized service projects
Create project timelines to ensure $$$$ will be available
The Public Relations Plan
Establish the goal of the project based on prioritized needs and available resources of the area.
Plan step-by-step actions or approaches to reach the identified goal.
Use the goal to measure the progress of the project.
Sample Goal Goal – Provide local NA members with an
education and training program in PR. Steps to reach goal
- create written training material
- exp. members train trusted servants
in short training sessions Measure the progress – evaluate attendance
and review training program quarterly
Communication
Who is the audience we want to reach?
The NA Community Potential members The External Public
The NA Community
Discuss PR Projects at ASC to inform GSR’s/groups of progress and goals
Provide education regarding the responsibilities of each service position
Encourage and support trusted servants Demonstrate leadership and training Provide traditions and concepts
workshops.
Potential Members
NA Members are one of the greatest influences in attracting new members to meetings
H & I Meeting – prospective members can identify with us
High School Presentation – inform students about what NA is and how it functions
External Public Our communication with the external public
can show that NA is an effective, reliable, and responsive program of recovery
Our communication should be informative and should directly address any misconceptions the public may have
Honest and open communication with the external public helps NA retain its credibility & supports our ability to provide effective services
How do we Communicate? With each other in our meetings and service
committees With professionals and the general public
when we are informing them about the program of Narcotics Anonymous
With professionals and the public when we are utilizing their services—public service announcements, meeting space, bus benches—to reach potential members
Directly with still-suffering addicts
Communicate to Coordinate
Coordination strategies help us work toward a unified approach to providing services
Effective PR service depends on our ability to work together
Communication follow-up ensures that the area maintains an ongoing relationship with the public
Public Relations Workshop
Part 2
Planning Presentations to the Public
Planning Presentations to the Public
Chapter 4 of the Public Relations Handbook
We can show a public audience that we are reliable and knowledgeable by preparing and training for our interactions with them
Preparation and training can help improve our public interactions even if we consider
ourselves as having experience
Public Relations Goals
We clarify what services NA can and cannot provide to the community.
We make NA members more aware of their role in NA’s public image.
We aim for the public to recognize NA as a positive and reliable organization.
We develop valuable relationships with professionals and the general public.
Core PR Principles
Strong Relationships
benefit both NA and Public Organizations
they are…. Ongoing Flexible Trustworthy Respectful
Preparation
Where?
Why?
Who?
What?
When?
How?
Preparation
WHERE ? Personnel from schools, healthcare
facilities, social service offices and treatment centers
Introduction letter – begin a dialogue and convey basic information about NA
Exhibits and booths at conferences and health fairs to reach out to pros who work with addicts
Preparation
Why ? The goal of the presentation is to leave
the audience with a basic understanding of the NA program of recovery
And to demonstrate that NA is a valuable and credible community resource
Help us to fulfill our primary purpose
Preparation
WHO ? Who is our audience? – tailor the
presentation to fit the interests of attendees
Who will be doing the presentation? – depends on service members available and experience. Non-addict presenter? To protect anonymity at local events?
Preparation: What do we want to communicate?
Origin of our name – not just for opiates
Brief history Growth – 131
countries, 61,800 meetings (2012)
Our primary purpose and sole requirement for membership
Role of the group and NA Traditions –how groups and service bodies work to forward our message
NA Steps – description NA is spiritual, not
religious Where/How to find us
Sample Talking Points
12 Steps / Sponsorship / Mutual Help Spiritual Approach NA is a program based on spiritual
principles What a newcomer can expect at an NA
Meeting
Preparation
WHEN ?
Schedule a presentation during the time of the day that is most likely to be convenient for the participants
Preparation
HOW ? Planning is a vital part of any presentation Rehearse, Rehearse, Rehearse Use familiar language, NOT NA
LANGUAGE Handouts or questionnaires – use familiar
language as well The presenters need time to prepare and to
familiarize themselves with the materials before the presentation
The Presenters
Take a team approach – a good mix of members demonstrates our unity
Diversity is strength, serving together highlights our unity and is highly attractive to new members and to the people whom we are giving a presentation
Know the material you are presenting Familiarize yourself with the FAQ’s
Resources for Presentations PR Handbook NA.org – local service committee
resources Naflorida.org – documents (FL Region
Website) Regional PR Resource Coordinator or
any member with experience
Appearance
Choose clothing that suits the setting Think job interview Diversity of members Look professional, be professional
Tips for Success Be prepared Know your audience Keep it local—bring
local materials Be knowledgeable
about NA resources Be enthusiastic Keep the presentation
within the allotted time frame
Be simple and direct
Listen Learn to “read” the
audience Send a thank-you letter Survey the audience Use feedback to
improve for next time Share information
about NA and minimize personal experience
Our primary purpose is to carry NA’s message to addicts around the world—many members of the public are more than happy to help us fulfill this purpose. We can do our part by presenting clear, reliable, and meaningful information about what NA is and how NA can help addicts.
Public Relations Workshop
IN LOVING SERVICE
John Bowser
Florida Region of NA
386-405-4149
Email – [email protected]
