PTW INSTRUCTION.docx

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Vung Ang 1 TPP Project Management Board

Add: HAI PHONG HAMLET, KY LOI COMMUNE, KY ANH DISTRICT, HA TINH

PROVINCE

TEL:(84)39 3716 016 FAX:(84)39 3868 507

Email: [email protected]; [email protected]

website: lilama.com.vn

No. SN 0001.12

Index:Editor: H. H. Vinh

TITLE:

PTW Site instruction

LILAMA Corp .

Table of contends1 Introduction, propose

2 Scope of application, validity

3 Abbreviations, definitions

3.1 Abbreviations

3.2 Definitions

4 Actions, procedures

4.1 Completion of PTW application form

4.2 Staring work with PTW

4.3 Completion of work

4.4 Resetting actions

4.5 PTW extensions

5 Cross reference

6 Appendices

7 Distribution list

1 Introduction

To introduce and implement the Permit to Work system

2. Scope of application, validity

With immediate effect unit the end of project

This site introduction is to formally plan various work activities which have significant potential to cause

harm if they are not adequately controlled.

Introductions within this document encompass the following activities/ work practices

Category I excavation

Category II work in operational area

Category III Hot work

Category IV

Radiographic Examinations

Category V confined spaces

Category VI Work on operating plant sections, systems and components.

Please note, more than one category may apply and must be included in application

Each of the above categories occur at various stages during

* For further internal and external distribution to their Sub-Contractor.

Approved by Mr. Mihai Site Manager

Prepared by H. H. Vinh Comm. Dept.


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Category V - Confined Spaces

Category VI - Work on Operating Plant Sections, Systems and Components

Please note, more than one category may apply and must be included in the applcation.

Each of above categories occur at varios stages durings the construction and commissioning phases pf

the Project, therefore ut is imporant that the procedure is setup as early as possible for all personnel on

site to adapt and become familiar with the concept.

3 Abbreviations, Definitions

3.1 Abbriviations

3.2 Definitions

Permit to Work Officer Person appointed by Siemens Site Management with responsibility for

coordinating and administrating of the PTWs. Up unit 8 weeks prior

to auxiliary power supply the role is perfomed by SSM Chief EHS

Officer, after which a commissioning PTW officer should assume

responsibility ( Site Management may keep the administration role

withinthe EHS Dept). The commissioning PTW officer may also

carryout isolations if within his competency parameter i.e.Mechanical

/ Elictrical qualifications and experience.

Authorised Applicant Person who applies for specific work and eoter carries out this work

on his own responsibility or supervises the perfomance of this work.

This person assumes responsibility for the correct and safe pefomence

of the work and must return the PTW form to the PTW office.

Authorised applicants must be nominated by sub contractors and then

must attend a training briefing held at side. Providing LLM accept the

nominated person as competent then he shall be registered in the

Authorised Applicant data base.

Senior Authorised Person This person is responsible for defining, implementing and suspension

of EHS measures and isolation actions in the process. They must

attend a training briefing held at site. Providing LLM accept the

nominated person as competent then he shall be registered in the

Senior Authorised Person data base.


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Note: Due to their professionaln qualification (e.g. eletrical engineer)

senior authorised persons are typically only able to identify the

isolation actions for their own engineering discipline. The isolation

actions for other disciplinesn must be checked and countersigned by

the person appointed by the site management as responsible for the

system( e.g commissioning engineer mechanical). This doesnt affect

the overall responsibility assumedby the senior authorised person for

the entire isolations list.

Local Supervisor This person supervises the work and always carries a released copy of

the PTW on his person. He assumes responsibility for compliance

with EHS requirement and measures specified in the PTW.

Note: In certain instances, the local supervisor and the authorised

applicant may be the same person providing the adequate applicaant

procedure is complete.

4 Actions, Procedures

4.1 Completion of a PTW application form

The application form (appendix 1) shall be submitted in good time to the PTW officer ( a minimum of

24hrs in advance of planed work) to ensure that the PTW can be issued in time and in good order.

Detailed information such as that below shall be entered in block capital letters ( in English Language)

in the gorm attached in appendix 1 of this Site Instruction.

Depending upton the work category (e.g. excavation, hot work) the corresponding EHS form shall be

attached to the application form in appendix 2-7. Information on hazardous work or use of hazardousmaterials shall also be attached, e.g material safety data sheets and / or method statements and job

hazard analysis document. Sketches and drawings may assist in describing the activity in hand.

The application shall remain with LLM until all necessary EHS & isolations and / or precautions have

been implemented or planned for action by the applicant involved.

If isolations are required then an isolation list must be completed by the person carrying out the

isolations. The list must be attached to the PTW for information.

4.2 Starting Wor with a PTW


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The authorised applicant shall confirm in the PTW officer, the receipt of the form by means of his

signature, date and time.

The PTW Officer shall interview the authorised applicant to ensure he understands the stipulations

listed on it including the EHS & Isolation and / or precautions are to be taken or which have been

taken.

The copy of the PTW form together with the isolation list (if applicable), the isolation tag(s) plus any

other application documents shall be retained by the PTW officer.

AT THIS POINT (Not Before) WORK ON SITE MAY BE STARTED

The PTW shall become invalid and the original form shall be returned to the PTW Office if any of the

following conditions occur:

The PTW Expires

The PTW is not fully signed off

The PTW does not apply for the location the work is being performed

Requirements of the permit are being ignored

The PTW procedures have not been explained to the personel working in the area

covered by the PTW

There is doubt regarding the safety system applicable to the work, e.g. EHS form is

missing

The scope of the work cjamges pr additional work is required

All work specified in the PTW is complete

4.3 Completion of the Work

Return the original PTW form and corresponding keys (where applicable) to the PTW office

immediately following work completion, then the authorised applicant must sign to confirm

completion nothing date and time on the original.

All work has to be completed in ful ( extensions may be applied), all workers must be withdrawn from

the work area of the PTW and tools and equipment etc shall be cleared. General housekeeping must

have taken place to restore the area back to its original conditions.

4.4 Resetting Actions


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No. SN 0001.12


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The Senior Authorised Person or PTW Officer responsible for arranging the isolations must assess the

work area and determine if it is safe to reset isolations. The original PTW application form shall be

completed in printed letters and signed off confirming resetting may be done safely only by the SAP or

PTW Officer. Verification of resetting can then take place by LLM.

4.5 Permit Extensions

As soon as it becomes obvious that the work cannot be completed by the date stated on the PTW form,

the authorised applicant shall apply for an extension before the original time period expires. In such

cases, the revised duration of the work shall be signed off on the original of the PTW form by LLMsite PTW management only at the PTW Office. It is not guaranteed that an extenton by LLM will be

granted, therefore careful work planning is essential to avoid difficulties.

5 Cross References

6 Appendices

No. Title No. of Pages

1 Rev B PTW Form 1

2 Rev B CAT I 2

3 Rev B CAT II 2

4 Rev B CAT III 2

5 Rev B CAT IV 2

6 Rev B CAT V 2

7 Rev B CAT VI 2

7 Distribution List

LILAMA Offices*

+ LLM 8 + LLM 5 + LLM 69.1 + LLM 69.2 + LHT + LSC

+ LLM 18 + LLM 45.1 + LLM 45.3 + LLM 45.4 + LSC 2 + LLM 10

+ LLM 69.3 + LLM. EMC + LLM 7 + LLM 7 + E.E + YOKOGAWA

* For further internal and external distribution and recording (eg subcontractors )


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