PRUI Strategic Plan 2015-18rugbyindonesia.or.id/assets/doc/PRUI_Strategic_Plan_2015-18_Final... ·...

(Last Updated March 19, 2015)

PRUI Strategic Plan 2015-18

March 19, 2015Final Version1

Rugby in Indonesia Introduction

Persatuan Rugby Union Indonesia (PRUI) was

established on May 10, 2004.

The goal was to develop Rugby as a sport that all who

live in Indonesia can play and enjoy.

Since May 2004, PRUI has witnessed growth in local

participation from juniors, through to senior

players, coaches, referees, match officials and

administrators.

PRUI was recognised as an Associate Member of Asian

Rugby in October 2004, before becoming a Full

Member in late 2005.

PRUI was recognised as an Associate Member of the

International Rugby Board (IRB) in May 2008, before

becoming a Full Member in November 2013.

PRUI was the 17th Asian Rugby Nation to gain Full

Membership of the IRB (now known as World Rugby).

PRUI was recoginsed as a KONI Member in August

2013.

PRUI was recognised as KOI Member in February

2015.

Present Position

PRUI is administered nationally by an Executive

Committee of seven persons and – Subcommittees

each headed by a Senior Representative.

PRUI employs 2 full-time staff.

Currently there are 16 Clubs registered in 10

Indonesian Provinces.

There are 10 Schools registered in the Jakarta-Banten

region.

Opportunities

Indonesia is the 4th most populous nation in the world

with a population of about 230 million.

50% of the Indonesian population are under 30 years

of age.

Rugby awareness is on the rise and this should be used

as a means to attracting Indonesian children and youths

to the Game of Rugby.


Persatuan Rugby Union

Indonesia Vision

“To bring Rugby to the forefront of Indonesian sport through training, coordination and promotion of the Game and its core values for the benefit of all”

Strategic Priorities

1. Grow Rugby in Indonesia.

2. Improve governance and leadership both at a national and provincial level.

3. Encourage and develop sound coaching, refereeing and match officiating techniques.

4. Improve domestic competition standards at all age levels.

5. Ensure steady development of Women‟s Rugby.

6. Maximise the value of hosting the 2018 Asian Games in Indonesia.

Mission

“Provision of solid leadership and direction to grow the Indonesian Rugby family”


PRUI Core Values The Spirit of Indonesian Rugby

Indonesian Rugby has unique values and

characteristics which are essential to

preserve, promote and protect for all to benefit.

These are:

The spirit of Indonesian Rugby thrives through the

National motto of „Unity in Diversity‟.

Rugby builds character.

Rugby develops self esteem and strengthens self

discipline.

Rugby is a positive factor in the lives of all those

involved in the game.

Rugby brings solidarity to a variety of ethnic

groups scattered across the archipelago.

Strong community values.


Indonesia’s Rugby Population

Group Male Female Total

Juniors 81 10 91

Teenage 298 38 336

Adult 413 52 465

Vets 25 1 26

Totals 817 101 918

Coaches Male Female

WR Level 1 89 8

WR Level 2 1 -

WR Level 3 2 -

Teams Number

Provinces 11

Schools 10

Universities 4

Clubs 20

Referees Male Female

WR Level 1 44 4

WR Level 2 5 -

WR Level 3 - -

Educators Male Female

WR Educators - 1

Dev. Officers - 1


World Rugby Helping Indonesia

3,000

10,000

5,000

2,000

2015 Development Grant Allocation (GBP)

Administration

Participation

Training & Education

Women's Rugby

PRUI as a Full Member of World Rugby receives a Development Grant on an annual basis. This grant and

the impact it has upon Indonesian Rugby is reviewed annually by World Rugby.


Strategic Plan Outline Five Target Areas

Leadership & Governance – how PRUI is managed

& controlled

Participation & Development – the grass roots

community side of the Game

Women‟s Rugby – a unique part of the Game

Performance – National Teams

Profile & Commercial – raising awareness &

creating business opportunities


March 19, 2015Final Version

Strategic Goals Area Goals

1. Leadership & Governance a. Promote the game in a safe and a structured environment.

b. Ensure good governance and leadership throughout Indonesia.

c. Increase the membership of PRUI.

d. Set up a fully staffed office (including those representatives from the PRUI Regional Offices) to implement the

Strategic Plan.

2. Participation & Development a. Increase the participation and retention of children and youths.

b. Increase the number and standard of players, coaches, referees, match officials and administrators at all levels.

c. Assist each rugby-playing province to develop its own resources and processes modeled on the central body.

d. Strengthen the development of a National 15-a-side Competition to ensure a minimum of ten (10) teams

participate nationally on an annual basis.

e. Strengthen the development of a National Men‟s and Women‟s 7-a-side Competition to ensure that all

provincial teams participate.

f. Strengthen the development of Schools and Universities Rugby Competitions at various age levels in all rugby-

playing provinces.

3. Women‟s Rugby a. Encourage the development of Women‟s Rugby in schools, universities and clubs in all rugby playing provinces.

b. Ensure that Women‟s Rugby is an integral part of PRUI and that women are involved as both employees and

volunteers throughout PRUI.

4. Performance a. National Men‟s 15-a-side Team to continue playing annually.

b. National Men‟s and Women‟s 7-a-side Teams to participate on an annual basis plus in South East Asian Games

in 2015 and 2017; and Asian Games in 2018.

c. National Men‟s Under 20‟s Team to participate on an annual basis.

5. Profile & Commercial a. Significantly increase sponsorship funding and investment to sustain growth and improve standards.

b. Raise awareness of PRUI, through recognised branding and products.

c. Maximise the value of Indonesian Rugby at the 2018 Asian Games. 8

Leadership & Governance KPI’sArea KPI Targets

1. Leadership &

Governance

a. Solid leadership provided by PRUI.

b. Quality governance & PRUI organisational

structure in place, including an Executive

Committee & Subcommittees.

c. Fully staffed & functioning PRUI

Administration Office.

d. Ensure that PRUI follows the Laws &

Regulations set by World Rugby.

e. Provide a representative role at National

Sports Committee (KONI) Meetings.

f. Provide a representative role at National

Olympic Committee (KOI) Meetings.

g. Addition of new PRUI Member Provinces.

h. Increase the role of women in the

administration of PRUI.

i. Provide a representative role at Asian and

World Rugby Meetings.

• Monthly PRUI Executive Committee &

Subcommittee Meetings.

• Monthly reporting of PRUI current

account balances plus meeting „Minutes‟.

• Ensure that PRUI Member Provinces are

affiliated to PRUI & are in compliance with

PRUI governance criteria.

• Regular communication with all PRUI

Member Provinces and Clubs.

• Regular communication with KONI,

KOI, Asian Rugby and World Rugby

representatives.

• Aim to have women occupying at least

10% of the administration and committee

roles within PRUI.


Leadership & Governance

EXECUTIVE COMMITTEE

BOARD OF ADVISORS

LEGAL

INTER-INSTITUTIONAL

RELATIONS

INTERNATIONAL RELATIONS

MARKETING & SPONSORSHIP

PUBLIC RELATIONS

TOURNAMENTS

REFEREE‟S & MATCH

OFFICIALS

WOMEN‟S

RUGBY

SOCIAL

ISSUES

The following PRUI Organisational

Structure has been set up in accordance

with Indonesian Law:

SUBCOMMITTEES



PRUI General Manager (or

CEO)

PRUI Development

Manager

PRUI Tournaments

Manager

PRUI Profile & Commercial

Manager

PRUI Public Relations Manager

PRUI Referees Manager

PRUI Women‟s Rugby Manager

PRUI Executive Committee

In order to successfully manage Indonesian Rugby over the next 4 years the following

PRUI Office Administration Staff will be required to join an expanding team:


Each of these Managers will in turn require necessary staff to assist them either in Jakarta or

in the various PRUI Provinces


Title Name

Chairman Drs. Ganjar Razuni

Secretary H.M. Bambang Rus Effendi

Members Alan Nye

Andrew Nugroho

Syafrizal Rambe

Adrian Short

Alastair Speirs

Title Name

Chairman Pieter Wattimena

Vice Chairman Adilita Pramanti

Fikri Al-Azhar

Irvan Kolonas

Secretary-General Steven Haurissa

Assistant Sec-Gen Alton Annar

Treasurer Aaron Sampetoding

Assistant Treasurer Andi Prasetyo

Board of Advisors Executive Committee



Subcommittee Title Head Person

Legal James L. Toruan

Inter-Institutional Relations Dr Rusman Ghazali

International Relations Stephen Barber

Marketing & Sponsorship Cahya Nulhakim Satiawihardja

Public Relations Ir. Dohardo Pakpahan

Tournaments David Nye

Referee‟s & Match Officials Anthony Dickinson

Women‟s Rugby TiniWahyu Astuti

Social Issues Hendra Maujana Saragih

Subcommittee Heads



PRUI HQ

(based in Jakarta)

PRUI Jakarta DKI PRUI West Java PRUI Papua PRUI Bali

KONI & KOI (based in Jakarta)

In order to successfully manage Indonesian Rugby the following Regional Structure has

been set up as per KONI Guidelines:

This structure will need to expanded in 2016-2018, to include PRUI East Kalimantan, PRUI South

Sulawesi, PRUI North Sulawesi, PRUI North Maluku, PRUI West Nusa Tengarra, PRUI Central

Java, PRUI East Java, PRUI Banten


Participation & Development KPI’sArea KPI Targets

2. Participation &

Development

a. Increase the number of registered pre-

teenage and teenage players.

b. Encourage these players to stay in the game

at a senior level.

c. Increase the number of teams and clubs in

PRUI Member Provinces.

d. Increase the number of World Rugby trained

and registered coaches, referees and match

officials.

e. Provide an introduction to the game via “Get

Into Rugby” (GIR) courses throughout all

PRUI Member Provinces.

f. Introduce the game to new PRUI Member

Provinces via GIR.

• Ensure that PRUI registers all players,

coaches, referees and match officials in

PRUI Member Provinces on an annual

basis.

• Pathway tournaments are available at the

various age grade levels.

•World Rugby Training and Education Plan

in place on an annual basis.

• Ensure that PRUI has a “Get Into Rugby”

Training Plan in place on an annual basis.

• Regional Development Officers working

in consultation with the PRUI Rugby

Development Manager.


Participation & Development

PRUI Development

Manager

Jakarta Development

Officer

Bogor Development

Officer

Bandung Development

Officer

Bali Development Officer

TimikaDevelopment

Officer

JayapuraDevelopment

Officer

AYAD Advisor

In order to successfully implement GIR in Indonesia the following Participation &

Development Organisational Structure is required starting in 2015:

Some funding for the National Rugby Development Manager & 6 Regional Development Officers will

come from GBP10,000 allocated from the World Rugby Development Grant for Participation &

Development in 2015. Additional funding will need to be raised by each region.

This structure will need to expanded in 2016-2018.


Participation & Development

2015 2016 2017 2018 Comments

Jakarta 10 14 20 28 These numbers are

minimum estimates

on an annual basis. If

more schools are

introduced to the

game GIR on an

annual basis then

adjustments can be

made following

annual reviews.

Bandung 6 8 10 12

Bali 4 6 8 10

Bogor 4 6 8 10

Papua -Timika 6 8 10 12

Papua - Jayapura 4 6 8 10

Balikpapan - 2 4 6

Makassar - 2 4 6

Sumbawa - 2 4 6

TOTALS 34 54 76 100

The following number of schools have been targeted as part of the GIR programme:


Women’s Rugby KPI’sArea KPI Targets

3. Women‟s Rugby a. PRUI Women‟s Rugby activity follows

ARFU‟s Women‟s Rugby Plan.

b. Encourage pre-teenage and teenage girls to

participate in the game.

c. Encourage those players to remain involved

in the game as seniors.

d. Encourage females to become coaches,

referees and match officials.

e. Ensure that females become involved as

volunteers, administrators and employees of

PRUI.

• Girls and women participating in regular

domestic competitions.

• More female coaches, referees and match

officials.

• More female volunteers, administrators

and employees.

• Female Vice Chairman or Chairman of

PRUI.


Final Version

Performance KPI’sArea KPI Targets

4. Performance a. Increased competitiveness of Indonesian

National Men‟s 15-a-side Team on an annual

basis.

b. Provision of a National Men‟s Sevens Team on

an annual basis.

c. Provision of a National Women‟s Sevens Team

on an annual basis.

d. Provision of a National Men‟s & Women‟s

Under 20‟s Teams on an annual basis.

• Promotion of the National Men‟s 15-a-

side Team to a higher division in Asian

Rugby Championship.

• National Men‟s Sevens Team to

participate in annual competitions.

• National Women‟s Sevens Team to

participate in annual competitions.

• National Men‟s & Women‟s Under 20‟s

Teams to participate in annual

competitions.

March 19, 201519

Road to 2018 Asian Games 7’s

2014 2015 2016 2017 2018

Men‟s 7‟s 4 Provinces 6 Provinces 8 Provinces 10 Provinces 12 Provinces

Women‟s 7‟s 2 Provinces 4 Provinces 6-8 Provinces 8-10 Provinces 12 Provinces

Major

Tournament

South East

Asian Games

PON Games South East

Asian Games

Asian Games

Steps need to be taken to encourage each PRUI Member Province to develop its own

Rugby 7‟s programme to assist PRUI nationally as follows:


Profile & Commercial KPI’sArea KPI Targets

5. Profile &

Commercial

a. Increased media exposure via traditional

means such as TV, newspaper & magazines.

b. Increased media exposure via electronic

means such as websites, online streaming and

social media platforms.

c. Increased level of corporate sponsorship

from Indonesian and multinational

companies.

d. Increased level of funding from PRUI

merchandise products.

e. Increased level of development funding from

World Rugby.

f. Seek funding from NGO‟s.

g. Seek funding from KONI, KOI and the

Indonesian Government.

h. Increased exposure to the community via

major international tournaments, including

the 2018 Asian Games.

• 100% increase in revenue.

•Various Indonesian National Teams live on

TV and/ or online streaming.

• Progressive annual increase in

development funding from World Rugby.

• 100% increase in investment from

Indonesian sporting authorities.

• Crowds of more than 1,500 for

International matches and tournaments.


March 19, 2015Final Version

StrategiesArea Strategies

1. Leadership &

Governance

1.1 Produce and review a 4-year Strategic Plan on an annual basis to be implemented by PRUI Administration Office.

1.2 Conduct monthly Executive Committee & Subcommittee Meetings; „Minutes‟ to be sent to all stakeholders.

1.3 Develop appropriate PRUI Member Provinces in line with KONI to manage and develop the game in Indonesia.

1.4 Implement governance and training support programmes for existing and new PRUI Member Provinces.

1.5 Provide effective management of PRUI.

2. Participation &

Development

2.1 Establish benchmark, current position and common registration processes.

2.2 Train & develop World Rugby Educators who are Indonesian Nationals.

2.3 Implement game development programmes which identifies training programmes, pathways resources and processes to increase

participation.

2.4 Provide access to World Rugby Training & Education programmes on an annual basis.

2.5 Create regional hubs for training and development.

2.6 Develop & deliver game development resources, with the opportunity to do so through appropriate World Rugby web based

programmes.

2.7 Develop pathway competitions and tournaments.

2.8 Implement a programme to develop Rugby Sevens nationally for men and women, including U20‟s level.

3. Women‟s Rugby 3.1 Strengthen and integrate Women‟s Rugby within PRUI.

4. Performance 4.1 National Men‟s 15-a-side Team playing on an annual basis.

4.2 Ensure that National Men‟s 15-a-side Team is available to play in qualifying rounds of the Rugby World Cup when required.

4.3 Implement a programme to develop Rugby Sevens nationally for men and women, including U20‟s level.

5. Profile &

Commercial

5.1 Produce a commercial, business and media plan to support the PRUI Strategic Plan.

5.2 Implement commercial and sponsorship programme to secure long term sponsors.

5.3 Gain a regular slot on an Indonesian Sports TV programme to better promote the game to the local community.

5.4 Produce DVD‟s & resources to promote Indonesian Rugby on a local level.

5.5 Ensure that PRUI is promoted via various social media platforms as these target youths.

5.6 Develop quality products and resources to promote the game in Indonesia. 22

Final Version March 19, 2015

Implementation

Area Action Responsibility

1. Leadership &

Governance

1. Produce and commence implementation of the PRUI Strategic Plan.

2. Appoint a PRUI Administration Manager to support the current PRUI Development

Manager and look at expanding PRUI Office Staff positions once financing levels permit.

3. Implement an annual Operational Plan & Budget.

4. Encourage each PRUI Member Province to update their own Strategic Plan in line with the

PRUI Strategic Plan.

5. Ensure that Monthly Executive & Subcommittee Meetings are held.

6. Maximise PRUI‟s relationship with KOI and KONI.

2. Participation &

Development

1. Secure baseline data and set targets.

2. Agree upon a standardised registration process.

3. Identify appropriate training facilities throughout Indonesia.

4. Agree upon a standard Long Term Development (LTD) pathway & model to grow the

game.

5. Establish regional zones in PRUI Member Provinces with development personnel in place.

6. Determine how to transfer information, share ideas, and best practice models with PRUI

Member Provinces.

3. Women‟s Rugby 1. Integrate Women‟s Rugby into the Strategic Plan of all PRUI Member Provinces.

4. Performance 1. Year on year improve the quality of preparation of National Teams.

5. Profile &

Commercial

1. Establish relevant commercial base line data and media links.

2. Aim to increase the number of sponsors backing each National Team.

3. Secure and retain PRUI sponsorships.

4. When feasible and economic host annual ARFU events and tournaments to raise the profile

of the game in Indonesia.

The key actions to be implemented by the end of 2015 to ensure momentum in delivering the plan through to 2018:

23

Where To Next……

Vision Goals KPI‟s/ Targets Strategies

OrganisationalStructure

Office & Staffing

Actions Implement

Evaluate Amend Retain Implement

Strategic Plan

– Jan 2015

Operational Plan

– Jan 2015

Review – every

6 months


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