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PRRO 10543.0 project document

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Protracted Relief and Recovery Operation (PRRO) Namibia 10543.0

“Assistance to refugees and asylum seekers residing in camp in Namibia”

Duration: January 2007 – December 2007 Number of beneficiaries: 6,000 WFP food tonnage: 1,314 Mt WFP food cost: U$ 475,481 Total cost to WFP: U$ 633,613 Executive Summary Food assistance to refugees and asylum seekers has been ongoing since the first influx of Angolan refugees between 1999 and 2002, during which period, some 23,000 Angolans fled into Namibia. Despite joint UNHCR/IOM repatriation efforts from 2002 to end of 2005, some 6,000 persons remain in Osire camp. Osire camp also hosts refugees and asylum seekers from DRC, Burundi and Rwanda. Due to the fragile peace condition in the Great Lakes, voluntary repatriation to Rwanda and Burundi is unforeseeable in the coming year. Moreover, there is a small but steady number of some 25 new arrivals to the camp every month, mainly from DRC and Burundi. This operation succeeds emergency operation 10145.1. The UNHCR/WFP Joint Assessment Mission (JAM), carried out in 2006, concluded that refugees and asylum seekers in Osire camp are currently food secure only due to the regular food assistance from WFP and that in the event of termination of food assistance, refugees and asylum seekers’ nutritional status will deteriorate in a matter of months. The assessment also confirmed that, stemming from a strict confinement policy in place, refugees and asylum seekers remain highly vulnerable, with no official access to arable land, labour market and higher education opportunities. Despite the challenges facing the Government of Namibia (GRN), such as recurrent droughts, high national unemployment rates and one of the highest HIV/AIDS prevalence rate, the Government of Namibia and UNHCR have engaged in preliminary dialogue regarding durable solutions, including local integration and voluntary repatriation. While continuing to provide relief assistance to those residing in Osire camp, WFP will provide a three-month ration to individuals being locally integrated or voluntarily repatriated. In addition, PRRO 10543.0 will continue to support the small caseload of malnourished children through the supplementary feeding programme.


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This project is in line with WFP’s Strategic Objectives 2 and 3.

1. Situation Analysis and Scenario (a) The overall context 1. The civil war in Angola started in 1974/5 and soon after some

refugees fled into Namibia. Despite numerous attempts at peace deals—including in 1989, 1991 and 1994—the fighting continued through the eighties and nineties. As increasing numbers of refugees entered Namibia, in 1992, the Government of Namibia designated Osire Camp as the official settlement for refugees. By 1999, over 7000 refugees were resident at the camp, and the Government of Namibia made an official appeal to WFP for the provision of food to these refugees. As the war intensified between 1999 and 2002, the number of Angolan refugees in Namibia reached a high of 23,000. With the end of the civil war in 2002, the Government of Namibia, Government of Angola and UNHCR signed a Tripartite Agreement, paving the way for voluntary repatriation of Angolan refugees. In collaboration with the Ministry of Home Affairs and Immigration (MHAI) and IOM, the UNHCR voluntary repatriation programme commenced in July 2003 and ended in December 2005, during which time, close to 11,300 Angolan refugees returned home. 1

2. Nevertheless, despite a number of refugees also returning informally, at the same time, the camp continued to receive a small number of refugees and asylum seekers from the Great Lakes region. The remaining camp-based population, as of mid-2006, is approximately 6,000, including Angolan and non-Angolan refugees and asylum seekers.

3. The main reasons that a higher than expected number of refugees

are still in Osire camp are: (i) Most significantly, Angolan refugees fear that the next elections in Angola may turn violent, as in the past and are therefore waiting for elections to take place before they return – no date has been set yet; (ii) fear of harm, since the majority of the remaining refugees claim to originate from former UNITA held areas and believe that they could still face discrimination; (iii) loss of family ties in Angola as a result of the

1 A significant number of refugees are also presumed to have returned spontaneously in this time period.


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war, hence no relatives or communities to return to; and (iv) inadequate basic infrastructure such as schools in areas of expected return in Angola, especially for families with school going children.

4. Concomitantly due to the fragile peace and continuing instability in

the Great Lakes, DRC, Burundian and Rwandese refugees are unlikely to come forward for repatriation. Refugees arriving from Rwanda and Burundi are reported to have come from refugee camps in DRC and Tanzania, because of those governments’ policies to repatriate them.

5. There are three durable solutions for refugees in Osire: (i)

voluntary repatriation; (ii) local integration; and (iii) resettlement in a third country.

6. Voluntary repatriation, particularly of those Angolans that have

chosen to remain in Osire, is unforeseeable as they wait for elections at a date yet to be determined by the Angolan Government. Moreover, with regard to the caseload of Angolan refugees, it is unlikely that the cessation clause will be invoked by the concerned parties in the near future. In addition, conditions in DRC, and other parts of the Great Lakes region are still uncertain.

7. Local integration has been discussed between UNHCR and the

Government of Namibia (GRN) and discussions are at an early stage. Factors that complicate the discussions on local integration are: high unemployment rate for Namibians themselves, an undiversified economy, the lack of a formal refugee policy, sensitive issues of land reform, a lack of broad social consensus on how to deal with the refugee caseload, and an encampment policy which limits freedom of movement of the refugees and asylum seekers.

8. Current resettlement efforts are focused on refugees whose safety

and health are at risk, or whose integration prospects appear particularly limited. Resettlement will, most likely, be an option for a minority of the refugees.

9. Based on the Namibia Refugee Act (1999), the problem of a

backlog of refugee status determination (RSD) cases is now being addressed and the numbers in the first instance of the process have dropped. However, the Board of Appeals has yet to meet in order to review those rejected cases who wish to appeal. UNHCR works closely with a private legal firm based in Windhoek, which


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pre-screens and conducts interviews for asylum and refugee status applications. Recommendations based upon the firm’s findings are sent to the Namibian Refugee Committee (NRC). Deliberations and recommendations are then referred to the Commissioner of Refugees for final decision. Since 2005 only 679 cases (including rejected and referred) have been considered and the current backlog of approximately 1000 cases continue to rise with the steady number of new applications.

10. In April 2006, the first UNHCR/WFP joint assessment mission (JAM)

was conducted in Osire camp. The report concluded that refugees and asylum seekers at Osire camp are food secure only due to the regular food assistance from WFP and that in the event of termination of food assistance, refugees and asylum seekers’ nutritional status will deteriorate in a matter of months. The assessment also confirmed that, stemming from a strict confinement policy in place, refugees and asylum seekers remain highly vulnerable, with no official access to arable land or labour markets, while students have no free access to complete their education to grades 11 and 12, since the school in the camp ends at Grade 10.

(b) The food security and nutrition situation 11. Food aid is the most important source of food for most of the

refugees. Own food production to complement the food ration is very limited due to the poor soil quality for agricultural production and inadequate rainfall in the area of Osire camp. The UNHCR/WFP Joint Assessment Mission (JAM) carried out in April 2006 concluded that refugees and asylum seekers in Osire are currently food secure only due to WFP’s regular food distributions.

12. According to the JAM report (2006), albeit nutrition findings are

similar to the 2000 Demographic and Health Survey (DHS) for Namibia (see table below) the prevalence rate of acute malnutrition among children below five is high2 and needs to be continually monitored to help minimize the occurrence of severely malnourished cases.

2 According to WHO malnutrition cut off points, wasting, as an indicator of acute or recent malnutrition, is acceptable if below 5%. According to JAM 2006 report, in the age group 6-23 months, 10 – 15% is considered serious as there was no indication of pipeline break, inferring that malnutrition could be the result of poor child care practices and/or diseases.


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% 95% CI % 95% CIWasting(1) 15.0 (5.7,24.3) 9.3 (3.4,15.2)Underweight(2) 20.0 (9.6,30.4) 23.7 (15.1,32.3)Stunting(3) 21.7 (10.9,32.4) 22.7 (14.2,31.2)

10.026.724.2

6 - 23 months 24 - 59 monthsJAM findings 2000 DHS Rural only

(%)

(3) A stunted child has a height-for-age Z-score that is below -2SD based on NCHS/CDC/WHO reference population. Stunting or chronic malnutrition is the result of an inadequate intake of food over a long period and may be exacerbated by chronic illness.

DHS: Demographic and Health SurveyCI: Confidence Interval(1) A wasted child has a weight-for-height Z-score that is below -2 SD based on the NCHS/CDC/WHO reference population. Wasting or acute malnutrition is the result of a recent failure to receive adequate nutrition and may be affected by acute illness, especially diarrhoea.(2) And underweight child has a weight-for-age Z-score that is below -2SD based on the NCHS/CDC/WHO reference population. This condition can result from either chronic or acute malnutrition or a combination of both.

(c) Scenarios 13. Collaboration with UNHCR is guided by the global UNHCR/WFP

memorandum of understanding, whereby WFP will hand over to UNHCR the refugee caseload should it fall below 5,000 beneficiaries. However, as long as WFP maintains a presence in the country through other food assistance programmes, and UNHCR also remains in the country, WFP should continue providing food assistance even if the number of refugees falls below the agreed threshold. This is in line with recent WFP/UNHCR headquarter level discussions aiming to avoid the need for both agencies to develop and maintain parallel delivery systems.

14. In the event that WFP’s other programme in Namibia (OVC support

under the Regional Operation PRRO 10310.0) currently running to the end of 2007 is not extended, or replaced by another operation, WFP would re-evaluate the option of handing over the food support for the beneficiary caseload to UNHCR in accordance with the global UNHCR/WFP memorandum of understanding depending on the caseload at the end of 2007.

2. Policies, Capacities and Actions of the Government and Others (a) Policies, capacities and actions of the government 15. The Government of Namibia, through the Ministry of Home Affairs

and Immigration, is responsible for the refugee assistance in the country, including the granting of refugee status, the provision of


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shelter and related assistance, maintaining law and order in the camp and ensuring the safety and security of refugees, asylum seekers and humanitarian workers.

16. The Government of Namibia has ratified the UN Convention of 1951

and the 1967 Protocol related to the status and recognition of refugees. The Government of Namibia is also a signatory to the 1969 Organisation of African Union (OAU) Convention Governing the Specific Aspects of Refugees in Africa. Angolan refugees enjoy prima facie refugee status but this policy is under review and no Angolan asylum-seekers have been registered since 2002; non-Angolans are asylum seekers until the Namibian Government decides on their applications on a case-by-case basis.

17. The Government of Namibia, through the Ministry of Health and

Social Services (MOHSS) provides medical supplies to the health center located in Osire camp. Immunization and boosters are routinely provided in conjunction with national campaigns and, since 2006, the Government has extended its provision of free ARV treatment to the refugees and asylum seekers in the camp3. There are currently eight patients on ARV treatment.

18. The Ministry of Education pays for ten teachers at Osire primary

and secondary school, up to grade 10. For those learners wishing to complete grade 11 and 12, student permits need to be issued by the MHAI.

19. The Ministry of Environment and Tourism, through Africa

Humanitarian Action (AHA), sponsors a tree-planting project, whereby the Ministry provides seedlings to refugees involved in the project. This contributes to a small number of vegetable gardens for income generation and to the supplement the WFP dry ration.

(b) Policies, capacities and actions of other major actors 20. UNHCR, responsible for the care and maintenance of refugees and

asylum seekers in Namibia, will continue to support the Namibia Refugee Committee and the refugee status determination. It will also continue to procure non-food items from its regional warehouse in Lusaka. UNHCR has also been providing food (such

3 The most recent HIV sentinel surveillance survey, conducted among antenatal attendees in 2004, and closest to Osire camp (Otjiwarongo hospital), had an average HIV prevalence of 17%. There is no HIV prevalence data available for the refugee population in Osire camp. “Monitoring Mission: HIV/AIDS Programmes in Osire Refugee Camp, Namibia (06-09 February 2006)”, UNHCR


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as macaroni, rice and dry fish) to the supplementary feeding center, to which WFP supplies a supplementary feeding ration.

21. Africa Humanitarian Action (AHA), the main implementing partner

for both UNCHR and WFP, is permanently based in Osire camp. AHA will not be able to make any financial contribution to this operation. It has, however, committed itself to make in-kind donations whenever possible. In 2007, AHA will continue to manage the supplementary feeding center and the WFP warehouse, organize monthly general distributions and regularly report the outputs.

22. Jesuits Refugee Service (JRS) is UNHCR’s implementing partner

responsible for the education sector. JRS is in charge of the kindergarten, primary and junior secondary school and the literacy programme. It is expected that JRS will continue to provide its own meals to kindergarten children throughout 2007.

(c) Coordination 23. Following the JAM recommendation, regular coordination meetings

at national level, involving the MHAI (Permanent Secretary), UNHCR and WFP Representatives and other relevant ministries will be held on a quarterly basis. These meetings will also provide a forum to help identify and promote the implementation of durable solutions.

24. At the camp level, coordination meetings chaired by the Camp

Administrator (representing the Commissioner for Refugees) and UNHCR are held on a monthly basis. WFP, AHA, Jesuit Relief Service (JRS) and Namibian Police attend the meeting. Any concerns by refugees and asylum seekers are voiced through the elected Refugee Committee, which in turn brings any issue to the meeting through the Camp Administrator or UNHCR.

25. A tripartite agreement among UNHCR, WFP and AHA was signed on

24 July 2006 (valid for the duration of this assistance to refugees and asylum seekers). The tripartite agreement states the mode of implementation of food distribution and post-distribution monitoring, whereby WFP is responsible for all the costs incurred in moving and storing food consignment until it is dispatched from the extended delivery point (EDP). From the EDP, food is then transported to the final distribution point (FDP) for the general food


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distribution. Costs incurred in this leg falls under the responsibility of UNHCR, under its “camp distribution” budget. Regarding post-distribution monitoring, UNHCR and WFP will undertake periodic joint monitoring activities both at the food distribution sites and at the household level.

26. The Field Level Agreement (FLA) signed between WFP and Africa

Humanitarian Action (AHA) covers the management of food storage and handling at the Extended Delivery Point level which is located in Osire camp. AHA is permanently based in the camp and is also responsible for the management and monitoring of the supplementary feeding center.

3. Objectives of WFP assistance 27. The immediate objectives of WFP assistance under PRRO 10543.0

are to: • Protect the livelihoods of about 6,000 refugees and asylum seekers

in Namibia through monthly general food distribution. • Support the improved nutrition and health status of acutely

malnourished children below age five and PLWHA through the supplementary feeding programme and training of CP staff on special nutritional needs of PLWHA respectively.

• Support the Government of Namibia in its efforts to identify and apply durable solutions for them, through regular coordination meetings, and by giving a three-month food ration to refugees who are locally integrated or who voluntarily repatriate

These objectives directly support WFP’s corporate strategic objectives 2 and 3. 4. WFP response strategy: (a) Nature and effectiveness of food-security related assistance to

date: 28. WFP food assistance at Osire camp began in June 2000 with the

approval of emergency operation 6206.00 to assist an average of 14,000 beneficiaries. In January 2002, EMOP 10145.0 was launched, assisting 23,000 persons with some 5,000 Mt of food from January 2002 until May 2003. The subsequent operation, EMOP 10145.1, covering the period from June 2003 to December 2006, ensured the remaining caseload continued to be food secure. As the JAM (2006) report concluded, in the event of termination of food assistance in the current circumstances, the nutritional status


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of refugees and asylum seekers would deteriorate in a matter of months.

(b) Strategy Outline 29. Beneficiaries have neither access to the labour market nor enough

land for cultivation. In order to meet their daily nutritional requirement of 2,100 kcals, WFP will provide a monthly food ration through general food distributions to meet the beneficiaries’ basic needs. Unfortunately, opportunities for FFW/FFT are small due to the very limited number and capacity of potential implementing partners at the camp level, and the restricted nature of the camp environment.

30. AHA’s social workers are responsible for identifying children under

five that may need special nutritional care. The child is referred to a doctor at the camp health center and, if necessary is introduced to the supplementary feeding programme and progress is closely monitored by the nurse in charge. WFP will continue providing supplementary feeding rations as requested by AHA on a monthly basis.

31. By end of 2007, the GRN and UNHCR plan to launch a pilot local

integration programme, whereby some refugees would be locally integrated. The number of refugees to take part in this pilot programme is yet to be agreed upon between the GRN and UNHCR, but for planning purposes an estimate of 250 persons is used for this document. In order to support this process WFP will provide to refugees leaving the camp a three-month food rations.

32. Refugee students, boarding outside with valid student permits will

be allowed to take his/her monthly food ration out of the camp. Since there is a strict policy currently in place whereby food is not to be taken out of the camp, this new initiative will be reviewed in close coordination with the Namibia police and the Camp Administrator.

33. WFP, based on the Enhanced Commitments to Women, will

continue to promote greater participation of women in the Refugee Committee and residential block representations. UNHCR/MHAI plan to introduce guidelines for the upcoming elections to the Refugee Committee; WFP will work closely with these partners to advocate for a more gender balanced representation, with a set


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number of key seats to be filled by female refugees/asylum seekers. Rations cards will be renewed in July 2007 and in coordination with other partners, every effort will be made to issue the cards to female members of the households. These issues will be incorporated as an integral part of the joint WFP/UNHCR action plan.

(c) Exit Strategy 34. In 2007, the GRN in collaboration with UNHCR, plans to accelerate

the current RSD process by clearing the current backlog 4 of applications, deferred cases and appeals. Should refugee status be granted, applications for resettlement would become less time consuming. There is also a possibility of voluntary repatriation to the Great Lakes, if the DRC elections go well.

35. At the same time, the GRN has also shown some willingness for

local integration of a number of Angolan refugees. In February 2007, UNHCR will hold a beneficiary verification exercise in Osire camp, followed by a solution-oriented survey for durable solutions. One of the main purposes of these activities is to profile each refugee and asylum seeker, both at individual and household levels. These efforts will then contribute to the issuance of an identification card (ID) to each person above six years old by the GRN. It is hoped that the individual and household profiling exercises, as well as the issuance of ID cards will culminate in the implementation of the pilot local integration programme by the end of 2007 and other integration measures thereafter.

5. Beneficiaries and Targeting The following table shows the current breakdown of beneficiaries in Osire by gender, age and nationality:

<Osire Monthly Camp Statistics>

4 Currently there is a backlog of approximately 1,000 cases which includes new cases, those deferred for more information and those cases that are rejected but eligible for further appeal. Since 2005, only 679 cases (325 approved, 339 rejected and 15 referred) have been considered and the number continues to rise with the steady influx of new applications.


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(Source: UNHCR August 2006 Camp Statistics) 36. From the statistical information, the camp population comprises

47% female and 53% male. Most of the households are composed of five members, with two productive members (age 18-59 years) and three dependent members (age below 18 or above 60 years). Nearly 30% of the households are hosting an orphan, more so among the Congolese (37%) households as compared to 25% households of Angolan origin. Thirteen percent care for a chronically ill household member.

37. For the school age children (5-17), although the JAM’s findings

showed that 96% of children from households with school aged children were enrolled and attending, with no difference between boys and girls, continuation and completion rate of schooling showed that only 50% of the girls completed grade 7, and just 31% of the girls completed grade 10.

38. According to UNHCR statistics5, the number of elderly people in

Osire camp is estimated at 92 (38 male and 54 female) whose age are over sixty years. There are also 48 unaccompanied minors, 48 physically or mentally challenged persons and eight albinos currently registered in the camp. These persons receive favorable treatment by UNHCR and implementing partners, such as counseling and supplementary food by UNHCR.

5 “Agreement under the programme of the United Nations High Commissioner for Refugees between UNHCR and the Africa Humanitarian Action and the Government of the Republic of Namibia”, 06/AB/NAM/CM/200


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39. Beneficiaries targeted to receive WFP food assistance must be either permanently resident in Osire camp, or have a student permit issued by MHAI. In families jointly headed by both a man and woman, the woman is registered to receive the family food entitlement and she should directly collect the food each month at the distribution point. The graph below shows two different beneficiary lists: (i) the UNHCR protection list, which includes all persons registered in the camp; and (ii) the food distribution list, used by WFP. It reflects the actual number of persons coming to collect his/her food ration. The discrepancy between the two lists illustrates the number of refugees residing outside Osire camp, either with legal work or student permits, or illegally throughout the country. The drops in the feeding figures in February and August were due to; (i) the introduction of a new computer based registration system to manage the camp population statistics and, (ii) the annual beneficiary verification exercise respectively.

Camp Population vs. WFP Feeding Figure

6014

5785

5926 5924 5949 5978 5993

5634

64076383635763426340

625362446220

5200

5400

5600

5800

6000

6200

6400

6600

January'06 February'06 March'06 April'06 May'06 June'06 July'06 August'06

WFP Feeding Figures (source: AHA/CP) Registered as Camp Residents (source: UNHCR)

40. Under PRRO 10543.0, based on the assumption that the number of new arrivals, newborns and resettled or voluntarily repatriated individuals shall remain relatively small throughout 2007, WFP estimates an average monthly target of 6,000 6 refugees and asylum seekers.

6 The average caseload of 6,000 persons is derived from the average WFP feeding figure in 2006, whereas UNHCR August camp statistics indicates some 6,400 persons registered in the camp. The discrepancy between UNHCR and WFP figure is due to the number of persons either officially (with permits) or


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41. WFP assistance will continue to benefit a small caseload of malnourished children below five years of age who are presented to the supplementary feeding center.

42. Refugee students residing outside the camp with valid permits in

order to complete grade 11 and 12 will continue to receive their rations as an additional incentive for them to continue their education to a higher level.

6. Nutritional considerations and rations 43. Since the start of WFP’s assistance to this beneficiary caseload, a

monthly food ration meeting the standard daily requirement of 2,100 kcal has been provided. The planned food basket is the same as the previous operation (EMOP 10145.1) and is composed of:

Commodity Ration per person per day (grams)

Kilocalories Protein Fat

Maize meal 400 1440 36 14Pulses 60 201 12 0.7Vegetable oil 22 195 0 22Sugar 25 100 0 0Salt 5 0 0 0Corn-soy-blend 50 169 24.6 1.2Total 562g 2105 72.6 37.9

44. The supplementary feeding center provides cooked meals twice a day, from Monday to Friday within the camp premises. Commodities such as macaroni, dry fish and rice are provided by UNHCR, complementing the WFP food basket of CSB, pulses, vegetable oil and salt. Meals are prepared at the center complementing the ration prepared in the household from the

unofficially residing outside the camp. This discrepancy fluctuates throughout the year, especially around school holiday season, when students return to Osire camp.


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general distribution rations. WFP provides each child per day: corn soy blend-100g; pulses-30g; vegetable oil-15g; and salt-5g. An average of ten children, below age five, is expected to participate in supplementary feeding. There is currently one child who has been identified as HIV positive among the children enrolled in the feeding center. As free testing and counseling continue in the camp, it is expected that more HIV/AIDS children will be identified and be included in this activity.

7. Implementation arrangements 45. UNHCR provides refugees and asylum seekers with non-food

items, such as shelter materials, tools required to build pit latrines, kitchen utensils, blankets, jerry cans and soap. These non-food items are often distributed just once upon the asylum seeker’s arrival at Osire camp. All persons receive three litres of paraffin and sanitary materials for women on a monthly basis.

46. Africa Humanitarian Action (AHA) is the main implementing

partner for both UNHCR and WFP. AHA is responsible for the implementation of various sectors services in the camp, such as: the daily management of Osire health center, the supplementary feeding center, water supply, sanitation, shelter, agro-forestry, transport of refugees and asylum seekers to and from the camp, and distribution of food and non-food items.

47. Jesuits Refugee Service (JRS) is UNHCR’s implementing partner

responsible for the education sector. JRS is in charge of the kindergarten, primary and junior secondary school and the literacy programme. JRS also assists with community services such as youth activities in the camp and limited vocational training outside Osire.

48. In regard to environmental conservation, the reforestation

project will continue throughout 2007. The Ministry of Environment and Tourism will provide seedlings for participants to cultivate vegetable and backyard gardens. In addition, UNHCR has already launched a fuel efficiency pilot programme, Energreen project. UNHCR hopes to expand this pilot project in 2007.

49. Upon arrival at Osire camp, refugees and asylum seekers are

registered by UNHCR and the Camp Administrator (COR) and are provided with their basic non-food items (such as blankets, mattresses and stove) and food ration until the following general food distribution.


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50. General food distributions take place on a monthly basis. All ration cards are surrendered prior to the food distribution, checked against the UNHCR beneficiary list and the photograph on the card. The food is then distributed on a call out basis at the final distribution point (FDP).

51. In line with the IASC “Guidelines for HIV/AIDS intervention in

emergency setting”, WFP will, through its cooperating partner (CP), promote appropriate feeding practices for PLWHA. WFP will contribute toward capacity building of CP, who in turn will be able to inform the targeted population on special eating needs of PLWHA and coping with complications of HIV/AIDS. This will be carefully coordinated with AHA to avoid stigmatization of PLWHA or HIV/AIDS affected families.

52. The JAM established that the prevalence of moderate acute

malnutrition remains high among children below five years. WFP, through AHA and the health center, will provide food assistance to some 80 children over the two-year project. The overall children’s condition will be continuously monitored by AHA social workers to avoid severely acute malnourished cases in the camp.

53. The warehouse (EDP) has the capacity to hold food commodities

for approximately five months. AHA is responsible for the warehouse management. It is currently headed by one AHA logistics officer and one warehouse assistant. Their salary costs are part of LTSH which has an overall rate of USD 21.69 per Mt for this operation.

54. As a result of Government policy which bans the import of

processed maize meal, WFP either procures maize meal locally or imports whole maize grain and locally mills it prior to delivery of the maize meal to the extended delivery point (EDP) in Osire Camp. WFP follows its policy of giving preference to local and regional procurement whenever it is more economical to do so which helps contributes to the local economy and reduces transport costs.

8. Performance monitoring 55. Under PRRO 10543.0, WFP will strengthen monitoring, especially

at outcomes level. In collaboration with UNHCR and AHA, household surveys and post-distribution monitoring exercises will be held quarterly. Information will be collected on the acceptability of WFP food assistance, use of food aid and food security at


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household level. Meanwhile, the programme unit will continue to report to the regional office’s ‘outputs on-line’ monitoring system on a monthly basis.

56. The first JAM since the start of food assistance in Osire in 2000

was held in 2006. The findings provided clear guidance as to the future of this assistance. Therefore the second JAM is planned to be held in 2007 to assess the situation then, including the progress of local integration process. This JAM will also include a component of self-evaluation.

9. Risk assessment and Contingency Planning a) Risk assessment 57. Based on the experiences learned over the past years, the

following risk factors, which are largely beyond the control of WFP, could impact on the operation either negatively influencing the exit strategy or even resulting in an increased caseload:

• None or partial implementation of local integration and other

durable solutions. • Non functioning of the GRN board of appeal, hampering

resettlement plans. • No clear strategy toward rejected cases. • No clear implementation strategy in the event that cessation

clauses are invoked by relevant Governments. • Worsening humanitarian crisis in the Great Lakes, forcing major

influx of refugees to Namibia. • Political turmoil leading to instability in Angola in the event of

presidential elections, causing another influx of Angolan refugees to Namibia.

• Non-availability of resources by partners to implement other recovery activities.

• Continued lack of donor support due to slow progress with durable solutions.

58. In the event that assistance is not provided, is inadequate, or is

delayed, there will be an inevitable and significant short term negative impact on the beneficiaries who are, as noted in the 2006 JAM, almost entirely dependent on external assistance for their survival in their current setting. In the longer run, the GRN could be forced to provide assistance to these refugees and asylum seekers which they are currently ill equipped to do.


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b) Contingency planning 59. The influx of new refugees and asylum seekers is monitored on a

monthly basis. Any significant increase in the rates of arrival that could indicate a potentially dramatic increase in the caseload should be picked up early and discussions held with relevant partners with a view to scaling up assistance as appropriate.

10. Security consideration 60. Namibia is currently in UN security phase zero and has been so for

three years. There are no indications that this situation will change in the lifetime of this operation as the political and economic situation in the country is quite stable, and is expected to remain so for the foreseeable future.

61. Security at the camp level: The food warehouse will be guarded 24

hours by security guards recruited by UNHCR and managed by AHA. Namibian Police are also stationed within the camp and police personnel are always present during general food distribution.

11. Recommendation It is recommended the Senior Deputy Executive Director approve this PRRO 10543.0, “Assistance to refugees and asylum seekers residing in camp in Namibia”. Approved by:

.................................................Jean-Jacques Graisse Senior Deputy Executive Director

Date :………………………………………………


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List of Acronyms AHA Africa Humanitarian Action ARV Anti retroviral drugs CI Confidence interval COR Commissioner of Refugees CP Cooperating Partner CSB Corn Soya Blend DRC Democratic Republic of Congo EDP Extended delivery point GRN Government of Namibia ID Identification card IOM International Organisation for Migration JAM Joint assessment mission JRS Jesuit Relief Service MHAI Ministry of Home Affairs and Immigration NFI Non-food item NRC Namibian refugee committee OAU Organisation of African Unity PDM Post distribution monitoring PLWHA People Living With HIV/AIDS RSD Refugee status determination UNHCR UN High Commissioner for Refugees UNITA National Unity for the Total Independence

of Angola WFP World Food Programme

Project Type: PRRORecipient Country: NAMIBIAProject Number: 10543.0Duration (months): 12.0 Start Date: 01-Jan-2007End Date: 31-Dec-2007

Total US$

DIRECT OPERATIONAL COSTS (DOC) 550,543$

DIRECT SUPPORT COSTS (DSC) 41,619$

TOTAL WFP DIRECT COSTS 592,162$

INDIRECT SUPPORT COSTS (ISC) 7% 41,451$

TOTAL WFP COSTS 633,613$

Cost Category Tonnage ValueCommodity maize 960 290,031$corn soya blend 110 32,457$vegetable oil 47 54,535$pulses 131 65,610$sugar 55 32,190$iodized salt 11 657$0 - -$ 0 - -$ 0 - -$

Total Commodities 1,314 475,481$

External Transport 25,482$

ITSH 28,508$Overland -$ LTSH 28,508$

ODOC 21,072$

1/ This format should also be used for Project Budget Plan Revisions.2/ Please adapt your planning according to the Project Document (duration of the project).3/ This worksheet includes total amount for all years. 4/ In the case of a Regional PRRO, this includes total amounts per country for all years. Different sets of this format have to be filled in per country.5/ The ISC is indicated here to provide a picture of the overall WFP costs even though they are not Project Costs per se. The ISC rate may be amended by the Executive Board during the Project's life.

wfp113601.xls

TOTAL

Cost per mt Total Quantity Value Quantity Value Quantity Value Quantity ValueCommodities (US$) (mt) (US$) (mt) (US$) (mt) (US$) (mt) (US$)maize 302.02 960 287,030$ 950 2,990$ 10 -$ - 290,031$corn soya blend 295.00 110 32,126$ 109 332$ 1 -$ - 32,457$vegetable oil 1,150.00 47 53,975$ 47 560$ 0 -$ - 54,535$pulses 500.00 131 64,935$ 130 675$ 1 -$ - 65,610$sugar 590.00 55 31,860$ 54 330$ 1 -$ - 32,190$iodized salt 60.00 11 651$ 11 7$ 0 -$ - 657$0 #DIV/0! - -$ - -$ - -$ - -$0 #DIV/0! - -$ - -$ - -$ - -$0 #DIV/0! - -$ - -$ - -$ - -$0 #DIV/0! - -$ - -$ - -$ - -$

1,314 470,577$ 1,301 4,894$ 14 -$ - 475,481$

Overall Rate

19.39 25,482$

542110 - Port Operations Costs 4,188$542120 - Landside Transport 3,641$542130 - Air Transport -$542140 - Transhipment Point Costs -$542150 - EDP Operations 20,679$542160 - Distribution Costs ITSH 21.69 -$542170 - Other LTSH Costs OVERLAND - -$

Total LTSH 21.69 28,508$

DSC Overall Rate

Total DSC 31.66 41,619$

ODOC Overall Rate

Total ODOC 16.03 21,072$

Remarks:1/ In the case of a Regional project, subsequent annual sheets should be completed for each country.2/ This sheet contains formulae not to be changed, from subsequent annual sheets.3/ Please enter ITSH and OVERLAND breakdown of rates to reflect the total LTSH rate.

LTSH

Component A Component B Component C

Total Commodities

Total External Transport

wfp113601.xls

Year 1 Component A Relief Component B RecoveryTOTAL

Cost per mt Total Quantity Value Quantity Value Quantity Value Quantity ValueCommodities (US$) (mt) (US$) (mt) (US$) (mt) (US$) (mt) (US$)maize 302.01 960 287,030.30$ 950.40 2,989.90$ 9.90 -$ - 290,031$corn soya blend 295.00 110 32,125.50$ 108.90 331.88$ 1.13 -$ - 32,457$vegetable oil 1,150.00 47 53,975.25$ 46.94 560.05$ 0.49 -$ - 54,535$pulses 500.00 131 64,935.00$ 129.87 675.00$ 1.35 -$ - 65,610$sugar 590.00 55 31,860.00$ 54.00 330.40$ 0.56 -$ - 32,190$iodized salt 60.00 11 650.70$ 10.85 6.60$ 0.11 -$ - 657$

- - -$ - -$ - -$ - -$- - -$ - -$ - -$ - -$- - -$ - -$ - -$ - -$- - -$ - -$ - -$ - -$

1,314 470,577$ 1,300.95 4,894$ 13.53 -$ - 475,481$

Annual Rate Year 1

- 25,481.59$

Year 1542110 - Port Operations Costs 4,187.91$542120 - Landside Transport 3,641.34$542130 - Air Transport -$542140 - Transhipment Point Costs -$542150 - EDP Operations 20,679.11$542160 - Distribution Costs542170 - Other LTSH Costs -$

Total LTSH 28,508$

DSC Annual Rate Year 1

Total DSC 41,619$

ODOC Annual Rate Year 1

Total ODOC 21,072$

Remarks:1/ In the case of a Regional project, this format should also be completed for each country.2/ Planned costs should be included for each year of the project.3/ Enter a relevant transport rate.

LTSH

Component C

Total Commodities


wfp113601.xls

Year 2 Component A Relief Component B RecoveryTOTAL

Cost per mt Total Quantity Value Quantity Value Quantity Value Quantity ValueCommodities (US$) (mt) (US$) (mt) (US$) (mt) (US$) (mt) (US$)maize 271.00 -$ - -$corn soya blend 295.00 -$ - -$vegetable oil 1,150.00 -$ - -$pulses 500.00 -$ - -$sugar 590.00 -$ - -$iodized salt 60.00 -$ - -$

- -$ - -$ -$ - -$- - -$ - -$ -$ - -$- - -$ - -$ - -$ - -$- - -$ - -$ - -$ - -$

- -$ - -$ - -$ - -$

Annual Rate Year 2

- -$

Year 2542110 - Port Operations Costs542120 - Landside Transport542130 - Air Transport -$542140 - Transhipment Point Costs -$542150 - EDP Operations542160 - Distribution Costs -$542170 - Other LTSH Costs -$

Total LTSH -$

DSC Annual Rate Year 2

Total DSC -$

ODOC Annual Rate Year 2

Total ODOC -$

Remarks:1/ In the case of a Regional project, this format should also be completed for each country.2/ Planned costs should be included for each year of the project.3/ Enter a relevant transport rate.

LTSH

Component C

Total Commodities


wfp113601.xls

I. Plan Overview

Explain the project budget plan within the context of the country and regional situations in general and in relation to the budgets of other WFP projects in the country and region.

II. Direct Operational Costs

1. Explain commodity requirements in terms of rations multiplied by the number of beneficiaries multiplied by project duration. 2. Make a table (example below) to present gross and net commodity requirements if relevant to demonstrate where you have any resource balance of commodities.

Commodity Gross Requirements in mt Resource Balance in mt Net Requirements in mt

3. List gross and net funding requirements if relevant for any cost categories within DOC where you have any resource balance of funds.4. State where you planned your budget using standard costs. If you used other costs, state where and explain the reasons and the origin of the planned costs. 5. Explain any government contribution and/or IP cost sharing and how and where the budget totals were thus decreased within DOC.6. Justify specific quantities and costs as required, particularly the number and cost of staff, vehicles and computer equipment. Where appropriate, justify costs by explaining expected output. State total number of vehicles currently in CO resourced as ODOC.7. Travel expenditures should be clearly explained and justified: the number, purpose and destinations of all missions should be detailed.8. Highlight areas of DOC where you have kept costs low by planning to use resources already on hand in the country or region.9. If your ODOC are not equally distributed over the life of the project (for example, if your worksheets show that you require your NFIs or funds all at once at the beginning of the project), explain why.10. Explain if you are expecting any income from cost recovery (such air passenger services within a SO).

III. Direct Support Costs

1. List gross and net funding requirements if relevant in DSC where you have any resource balance of funds. 2. Explain any cost sharing or Trust Funds Projects (like JPO posts) that lowered budget totals for DSC.3. Justify specific quantities and costs as required, particularly the number and cost of staff, vehicles and computer equipment. Where appropriate, justify costs by explaining expected output. State total number of vehicles currently at CO resourced as DSC.4. Explain the need for any security related costs.5. Travel expenditures should be clearly explained and justified: the number, purpose, destinations and costs of all missions should be detailed (how much money has been planned for how many rep-led missions, for what purpose, etc.)6. Highlight areas of DSC where you have kept costs low by planning to use resources already on hand in the country or region. 7. Ensure project activities related to public information and advocacy are included in budget, with amount/costs clearly indicated.

IV. Overall Budget Justification

Justify the overall budget totals and the relative cost category totals; explain why your budget is appropriate.

wfp113601.xls

PRRO 10543.0 project document - WFP.org · 2014. 9. 10. · PRRO 10543.0 project document 3 war,...

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Transcript of PRRO 10543.0 project document - WFP.org · 2014. 9. 10. · PRRO 10543.0 project document 3 war,...