PROSPECTUS 2014/15

Environmental AffairsDepartment:

REPUBLIC OF SOUTH AFRICA

environmental affairs

PROSPECTUS 2014/15

2014

Chief Directorate: Environmental Protection and Infrastructure Programmes

DEPARTMENT OF ENVIRONMENTAL AFFAIRS

2014

Published by

Department of Environmental Affairs

Design and Layout by

Chief Directorate: Communications

Private Bag X447, Pretoria 0001

1. BACKGROUND ............................................................................................1

2. EPIP, EPWP AND GOVERNMENT OUTCOME BASED APPROACH .............1

3. PURPOSE OF THE PROGRAMME .................................................................2

4. PROGRAMME OBJECTIVES .........................................................................2

5. PROGRAMME FOCUS AREAS .....................................................................2

6. CRITERIA FOR EPIP PROJECTS .....................................................................4

7. EPIP IMPLEMENTATION FRAMEWORK ........................................................5

8. WEB-BASED PROJECT MANAGEMENT SYSTEM .........................................6

9. EPIP PROJECT LIFE CYCLE ...........................................................................7

10. EPIP INSTITUTIONAL ARRANGEMENTS ......................................................7

11. EPIP MANAGEMENT ORGANOGRAM ...................................................10

12. PREVIOUS ALLOCATION FOR 2013/ 14 .................................................10

13. FINANCIAL PLAN FOR 2014/ 15 .............................................................10

14. ANNUAL PERFORMANCE FOR 2013/ 14 ................................................11

15. CORE SERVICES PROVIDED TO CLIENTS .................................................11

16. ANNUAL TARGETS FOR 2014/15 ..............................................................12

17. COMMUNICATION STRATEGY .................................................................13

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1. BACKGROUNDSince the 1999/2000 financial year, the Department of Environmental Affairs (and Tourism, then) has been implementing programmes aimed at conserving natural assets and protecting the environment. Over time this programme has evolved and its budget has also grown from R28 million in 1999/2000 finan-cial year to more than R880 million in 2014/15. Over the years, the programme has evolved and changed names from Poverty Relief Programme to Social Responsibility Programme. It is now called the Environmental Protection and Infrastructure Programmes (EPIP).

The programme’s mandate is to manage the identification, planning and im-plementation of programmes that mirror and support the mandate of the de-partment whilst at the same time creating the well needed job opportunities. The focus areas are: Working for Land, Working for the Coast, Working on Waste, People and Parks, Wildlife Economy, Greening and Open Space Management and Youth Environmental Service.

The main goal of the programme is to alleviate poverty through a number of in-terventions that are implemented in the communities to uplift households espe-cially those headed by women. It also empowers beneficiaries to participate in the mainstream economy in a manner that addresses the environmental management challenges facing the country. The following are objectives of the programme in line with this goal:

• Better Environmental Management practices, • Job Creation,• Skills development and • Development of Small Medium and Micro Enterprises (SMMEs).

2. EPIP, EXPANDED PUBLIC WORKS PROGRAMME AND GOVERNMENT OUTCOME BASED APPROACHIn 2004, government introduced the Expanded Public Works Programme (EPWP) in line with the broader strategy of addressing structural poverty in South Africa. The EPWP is a nation-wide government-led initiative aimed at drawing a signif-icant number of unemployed South Africans into productive work to enable them to gain skills, while increasing their capacity to earn income. The EPWP advances the principle of government expenditure across all three spheres, to provide employment opportunities and skills development to the unemployed. With the introduction of the EPWP, the Department decided to use the EPIP to implement projects that address the Department’s core responsibilities in line with the EPWP principles. With the introduction of the Outcomes-Based

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Approach in 2009 by the Government as an approach to tackle the socio-eco-nomic challenges facing the country, the EPIP continued to be relevant. The adoption of this approach effectively marked the beginning of a process for improving government performance and providing focus to service delivery. The approach identifies 12 outcomes to address the priorities of government. In line with this approach, the EPIP employs the EPWP principles to contribute towards addressing unemployment in line with Outcome 4 - “Decent em-ployment through inclusive economic growth”, by working with communities to identify local opportunities that will benefit the communities. The EPIP also contributes to Outcome 10 - “Environmental assets and natural resources that are valued, protected and continually enhanced”. The programme delivery has therefore been realigned to support the Department in meeting its com-mitment on specific outputs through the interventions that are implemented through this programme.

3. PURPOSE OF THE PROGRAMMEThe purpose of the Environmental Protection and Infrastructure Programmes is to manage planning and implementation of Environmental Protection and Infrastructure Programmes throughout the country.

4. PROGRAMME OBJECTIVESThe major objectives of the programme are the creation of job opportunities and the provision of training to beneficiaries. The intended beneficiaries of the programme are South Africans from most impoverished communities, main-ly those living in the rural and peri-urban areas especially women, youth and people with disabilities. Hence the criteria for the employment in the EPIP pro-jects emphasises that, there should be 55% women; 60% youth (from 16 to 35 years of age); and 2% people with disabilities.

5. PROGRAMME FOCUS AREAS The programme implements its projects through seven focus areas. These in-clude:

5.1 Working for the Coast

• Rehabilitation of coastal environment, including but not limited to, dunes, estuaries, etc.

• Cleaning up of coastlines in general and the beaches in particular.

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• Upgrading and maintaining of facilities and infrastructure along the coast.• Facilitation of access to the coastline without compromising the environment.

5.2 Greening and Open Space Management

• Rehabilitation and re-vegetation of landscapes.• Creation of livelihood opportunities through the sustainable utilisation of nat-

ural and cultural heritage.• Development of Biodiversity Frameworks with Urban Design based Open

Space Management Plans.• Establishment of community parks and parks education awareness service

centers.

5.3 People and Parks

• Focus on protected areas to conserve natural resources and cultural herit-age.

• Development and upgrading of infrastructure in and around protected ar-eas.

• Development of benefit sharing models for communities living around parks and protected areas.

• Creation of ancillary industries, green economy and SMME / BEE develop-ment complimentary to the protected areas.

5.4 Working on Waste

• Create mechanisms for the protection of environmental quality. • Create sustainable livelihoods through recycling of waste (waste collection

and minimisation).• Support enviro-friendly waste disposal technology.• Capacity building programme for municipalities to develop Integrated

Waste Management Plans.• Rehabilitation of polluted areas.• Street Cleaning and Beautification.

5.5 Working for Land

Land rehabilitation.

• Donga rehabilitation. • Soil conservation.• Community education awareness programmes on land conservation and

preservation.

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5.6 Wildlife Economy

• Rehabilitation of game environments by protecting indigenous vegetation and water bodies that formulate the ecosystem of game reserves.

• Enterprise development for SMME’s.• Protection, upgrading and maintaining of game reserve facilities.

5.7 Youth Environmental Services

• Community service.• Training and personal development (Learning and individual development).• Facilitation of placement (exit) opportunities.

6. CRITERIA FOR EPIP PROJECTSThe approved EPIP project criteria is as follows:

• Project Management Fees – On a sliding scale of 15% to 18% catering for, but not limited to the following:o Administration and reportingo Any professional services during planning and implementation of the pro-

jecto Implementation fees etc.

• Wages – A minimum of 35% of the project budget must be utilised for wages as referred to in the Memorandum of Agreement

• Training - A minimum of 2% of the total Project budget shall be utilised for non-accredited training by the Implementer

• 55% of temporary job days must be reserved for women, 60% for youth be-tween the ages of 16 and 35 years

• 90% of temporary job days must be reserved for local people o EPIP Recruitment strategy o EPWP: Practice note 001 of 2013

• 2% of temporary job days must be reserved for persons with disabilities• 50% of SMMEs used must represent enterprises with at least 70% of equity

owned by HDIs

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7. EPIP IMPLEMENTATION FRAMEWORKThe Department placed an advertisement to invite interested parties to sub-mit application to be registered in the departmental database as Project Implementing Agents. The projects are funded through the Department of Environmental Affairs (DEA) Environmental Protection and Infrastructure Programmes (EPIP). The Implementing Agents are selected from the data base and appointed to plan and implement projects in the focus areas they applied for. The Department then signs a Memorandum of Agreement with each Implementing Agent for each project they have been appointed for. The contracting arrangement is done in two phases i.e. Detailed Planning and Implementation. These two phases are outlined as follows:

Phase 1: Detailed Planning

2 •Implementing Agent has maximum of six (6) months in which to com-plete the execution for projects.

•Implementing Agent has maximum of six (6) months in which to complete the execution for projects.4

•Once the Business Plan has been accepted, duly signed and all other contrac-tualcompliancemattershavebeensatisfied,theinitialpaymentforPhase2proceed.

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•Once a valid agreement is in place, the initial payment for the Phase 1 is processed.1

•This phase culminates in the submission of comprehensive business plan with all accompanying documents to DEA as listed in annexure B of the contract.

•Confirmationofland•Letters(supportandratification/endorsementofprojectdeliverables)•After care documentation•PIP and detailed costing (Bill of Quantities)•Approved detailed working drawings (signed by authoriries)

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•The planning documents (including business plan) are allocated for eval-uation.6

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Phase 2: Implementation

2 •Implementing Agent submits monthly reports on the Project Management Information System (PMIS) project deliverables.

•Implementing Agent submits a performance and regularity Audit Report.4

•Payments subsequent to the initial payment are made on the basis of progress achieved.3

•Actual delivery of the envisaged outputs of the project.1

•Facilitation of close out procedures on completion of the project.5

8. WEB-BASED PROJECT MANAGEMENT SYSTEMThe Chief Directorate: EPIP uses a web-based project management informa-tion system as an information management and reporting tool for the projects which are funded through the programme. Any queries/ questions related to the website or to register as a user can be sent to the EPIP Call Centre at pmisservicedesk@environment.gov.za or alternatively they can be contacted on 012 399 9003 for assistance.

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9. EPIP PROJECT LIFE CYCLE The broad outline of the Programme project cycle is as follows:

Formulate criteria including names for the EPIP

Project Closure

Annual Audits

Quality Audits

Monthly Reporting

Phase 2Implementing

Call for Proposals

Selection and evaluation of proposals

Appointment of Implementing Agents

Phase 1 Detailed Planning

10. EPIP INSTITUTIONAL ARRANGEMENTSThe Chief Directorate: EPIP falls within the Environmental Programmes Branch of the department. The Chief Directorate consists of six directorates name-ly: Programme Planning and Quality Assurance; Programme Implementation: Inland and National Programmes; Programme Implementation: Coastal; Programme Training and Youth Development; Programme Planning and Implementation Support; and Operations Management and Support. The Directorates’ purpose and functions are explained below:

10.1 Programme Planning and Quality Assurance

The purpose of the Directorate is to identify and guide planning of projects. They also provide support to the implementation of the EPI programmes of DEA as well as the programme’s policy development and review through research. Key functions of the directorate include:

• Undertake all engagements relating to the initiation of projects with all af-fected stakeholders including other spheres of government.

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• Manage the planning of all EPIP projects.• Support the development and continuous review of norms and standards for

the EPI programmes.• Manage the process of conducting quality assurance in all the EPI pro-

grammes.• Manage research programmes for the EPI in support of the planning process.

10.2 Programme Implementation: Inland and National Programmes

The purpose of the Directorate is to manage the implementation of all EPIP National programmes and projects within the Inland Provinces i.e. Gauteng; North-West; Mpumalanga; Limpopo; and Free State. Key functions of the direc-torate include:

• Manage the implementation of projects within the EPIP National programmes and projects across all the Inland provinces in line with approved business plans.

• Manage the implementation of training interventions in all EPIP projects in line with approved training plans.

• Ensure proper stakeholder management during the implementation of pro-jects (e.g. Project Advisory Committees).

• To ensure proper cash flow management and contract management.• Manage the reporting at project level.

10.3 Programme Implementation: Coastal

The purpose of the Directorate is to manage the implementation of all EPIP projects within the Coastal Provinces i.e. KwaZulu-Natal; Eastern Cape; Western Cape and Northern Cape. Key functions of the directorate include:

• Manage the implementation of projects within the EPI programmes across the Coastal provinces in line with approved business plans.

• Manage the implementation of training interventions in all EPI projects in line with approved training plans.

• Ensure proper stakeholder management during the implementation of pro-jects (e.g. Project Advisory Committees).

• To ensure proper cash flow management and contract management.• Manage the reporting at project level.

10.4 Programme Training and Youth Development

The purpose of the Directorate is to manage the planning and quality assur-ance process for skills development and Youth Environmental Service for the

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Environmental Protection and Infrastructure Programmes. Key functions of the directorate include:

• Manage the process of planning and quality assurance for all training inter-ventions for programmes within EPIP.

• Coordinate the outcomes of the process of skills audit to the beneficiaries of EPI programmes.

• Support the process of enlistment and appointment of training implementing agents for EPI programmes.

• Coordinate the planning of all Youth Environmental Service interventions for all programmes.

• Manage all engagements with stakeholders in respect of skills development processes including alignment with the Environmental Sector Skills Plan pro-cesses.

10.5 Programme Planning and Implementation Support

The purpose of the Directorate is to offer technical support, contract and finan-cial administration to Environmental Protection and Infrastructure Programmes. Key functions of the directorate include:

• Provide technical support to the planning and implementation of EPI pro-grammes in a form of Architectural, Horticultural, Engineering and Quantity Surveying Services.

• Provide contract administration services to the EPI programmes through gen-eration of Implementing Agents and Owning Entities contracts.

• Facilitate the appointment of Project Implementing Agents and database management.

• Provide financial planning and administration services for EPI programmes through budget and expenditure management.

10.6 Operations Management and Support

The purpose of the Directorate is to provide management support within the Chief Directorate Environmental Protection and Infrastructure Programmes. Key functions of the directorate include:

• Manage projects business plan review and/ amendments.• Support projects proposals/ business plan evaluation.• Remediation or close out of unsuccessful projects.• Manage implementer performance management.• EPIP Regional Office infrastructure and operational support.

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11. EPIP MANAGEMENT ORGANOGRAM

Chief Director:

Environmental

Protection &

Infrastructure

Programmes

Director:

Programme

Planning

& Quality

Assurance

Director:

Programme

Implementation

Inland & National

Programmes

Director:

Programme

Implementation

Coastal

Director:

Operations

Management

& Support

Director:

Programme

Training

& Youth

Development

Director:

Programme

Planning &

Implementation

Support

12. PREVIOUS ALLOCATION 2013/14Budget Item Amount (‘000)

Baseline Allocation R 717 378

Incentive Allocation R 132 218

TOTAL R 849 596

13. FINANCIAL PLAN 2014/15Budget Item Amount (‘000)

Baseline Allocation R 697 544

Incentive Allocation R 183 721

TOTAL R 881 265

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14. ANNUAL PERFORMANCE FOR 2013/14Performance Indicator Target and due date Achievements up to

31 March 2014

Number of accredited person training days created

54 896 by 31 March 2014 37 363

Number of Full Time Equivalents (FTE) created

13 625 FTEs by 31 March 2014 9 952

Number of new Work Opportunities created

27 250 by 31 March 2014 29 030

Number of SMMEs used (em-powerment)

810 by 31 March 2014 586

Number of youth benefiting from the YES

900 by 31 March 2014 1 413

Number of overnight visitor and staff accommodation units established

94 by 31 March 2014 84

Number of Environmental Monitors and Game Guards trained and deployed in con-servation areas

1 000 by 31 March 2014 907

Number of kilometers of ac-cessible coastline cleaned

2 113 by 31 March 2014 2 076

Number of buy-back centers developed

6 by 31 March 2014 1

Area (Ha) of land restored/rehabilitated

8 848 by 31 March 2014 7565

15. CORE SERVICES PROVIDED TO CLIENTSClients Core Service Provided

Department of Environmental Affairs (DEA)

• Provision of a comprehensive project implementation, support and reporting service.

EPWP Environment & Culture Sector Departments

• Provision of comprehensive support service in respect of the coordination and reporting requirements to DPW.

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Clients Core Service Provided

Local Government • Provision of opportunities to develop sustainable enter-prises which will provide long term employment.

• Provision of temporary work and training that will increase employability of workers.

• Provision of Environmental Management Awareness.

Local Communities • Provision of opportunities to develop sustainable enter-prises which will provide long term employment.

• Provision of temporary work and training that will increase employability of workers.

• Provision of Environmental Management Awareness.

Members of Parliament • Progress reports about the Programme.

16. ANNUAL TARGETS FOR 2014/15Performance Indicators Baseline Targets for 2014/2015

Number of accredited training person-days cre-ated

37 363 53 996

Number of Full Time Equivalents (FTE) created 9 952 14 127

Number of new Work Opportunities created 29 030 28 254

Number of SMMEs used (empowerment) 586 810

Number of youth benefiting from the YES 1 413 960

Number of community parks created and/or reha-bilitated

28 35

Number of indigenous trees planted 27 230 25 360

Number of environmental centres established 1 3

Number of overnight visitor and staff accommoda-tion units established

84 28

Number of Environmental Monitors and Game Guards trained and deployed in conservation areas

907 1 100

Number of kilometers of accessible coastline cleaned

2 076 2 113

Number of buy-back centers developed 1 11

Area (Ha) of land restored/rehabilitated 7565 12 703

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17. COMMUNICATION STRATEGY A communication strategy and branding guidelines for the Chief Directorate are being developed in conjunction with the Chief Directorate Communications.

17.1 Communication events for 2014/2015:

• Project launches• Information sessions• EPIP Publications and Toolkits • Web based information system

17.2 How information pertaining to the Chief Directorate’s activities will be com-municated to clients, stakeholders and the public:

• Information sessions• Website• Quarterly Newsletter

17.3 Activities to capacitate stakeholders and the public:

• Briefing sessions.• Workshop tool kits• Information posted on the Web Based Project Management System

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CONTACT DETAILS FOR ENQUIRIES A copy of the prospectus may be accessed from the Departmental and/or Environmental Protection and Infrastructure Programme Management System website. Should you need further information on the Programme, you may use any of the following channels of communication to contact us:

The EPIP helpdeskTel: (012) 399 9003E-mail: pmisservicedesk@environment.gov.za

Department of Environmental Affairs Call Center number: 086 111 2468Department of Environmental Affairs Website: www.environment.gov.zaEPIP Programme Management System Website: www.epipprojects.co.za

Physical AddressEnvironment HouseCnr Soutpansberg & Steve Biko RoadArcadia, Pretoria

Postal AddressPrivate Bag X447Pretoria 0001

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Environment House473 Steve Biko RoadArcadia Pretoria0002

Call Centre: 086 111 2468

Website: www.environment.gov.za