Project Prioritization Process Presented by: ICT PMO.
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Transcript of Project Prioritization Process Presented by: ICT PMO.
![Page 1: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/1.jpg)
Project Prioritization Process
Presented by:
ICT PMO
![Page 2: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/2.jpg)
Agenda
• Purpose• Background• Prioritization of Projects
– Current Process– New Prioritization Process
• Purpose of the Committee• Summary• Questions
![Page 3: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/3.jpg)
Purpose
• The Need For Change• ERP requirement• Auditor Requirement• Standardized project execution
• Other Universities• Miami of Ohio University• Georgia State University• Marquette University
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Background
• PMO created as a department within ICT EAS
• PMO Charter• Established PMO’s Objectives and Goals• Charter approved by VP Planning and
Information Technology & CIO
• Current PMO scope - IT Enterprise Software Projects
![Page 5: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/5.jpg)
Background• PMO Goals
– Streamline project request pipeline• Define process for submission and prioritization of
projects– Provide project management standards– Provide a framework for resource allocation and
tracking– Be a catalyst for risk identification and issue
resolution – Disseminate information on current projects– Foster better prioritization of projects
![Page 6: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/6.jpg)
Prioritization of Projects• What is a project?
A business need that requires an IT Solution
• What needs to be prioritized?Business needs aligned with NMSU Strategic Goals
• What types of projects will be prioritized?IT Enterprise Software Projects based on certain criteria
![Page 7: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/7.jpg)
Execution directly impacts support groups
and their clients
Cur
rent
Prio
ritiz
atio
n P
roce
ss Enterprise Software Clients
ICT EAS/ICT RS
System/Network Support (DBA, USA, PSA, Networking)
Overall prioritization happens here
Customer Support(Helpdesk/Training)
Each Client determines priority of projects within their department
Other Enterprise Clients
![Page 8: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/8.jpg)
Current Prioritization Process - Disadvantages
• Overall project priority is not clear– ICT is the implicit decision point
• Projects may not be aligned with NMSU Strategic Goals
• Inefficient use and over-allocation of resources
• No lead time for planning
![Page 9: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/9.jpg)
Results in better resource planning at support group level
New
Prio
ritiz
atio
n P
roce
ss
ICT EAS/ICT RS
System/Network Support (DBA, USA, PSA, Networking)
Customer Support(Helpdesk/Training)
Prioritization Committee
3. Overall prioritization is decided collectively by
Client Community
Other Enterprise Clients
Enterprise Software Clients
ICT PMO
1. Criteria based
2. Scope and Data Points
4. Prioritized List
![Page 10: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/10.jpg)
Additionally…• Projects executed simultaneously based
on resource availability
• Not all projects prioritized
• Bugs and critical requests treated as highest priority
• Impact prioritized projects
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New Prioritization Process -Advantages• Overall project priority is clear • Projects aligned with NMSU Strategic Goals• Project priority decided collectively by Client
Community• Better awareness of Enterprise projects• Better resource planning and allocation
• Similar benefit expected at support group level
• Bundle related projects from different clients
![Page 12: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/12.jpg)
BETTER PLANNING
=
BETTER PROJECTS
New Prioritization Process -Advantages
![Page 13: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/13.jpg)
Purpose of the Committee
• Prioritize business needs aligned with NMSU Strategic Goals
• Primary functions are to:• Approve or Disapprove Projects• Determine its own criteria for prioritization• Prioritize or Re-Prioritize Projects
![Page 14: Project Prioritization Process Presented by: ICT PMO.](https://reader035.fdocuments.in/reader035/viewer/2022062320/56649d125503460f949e5db8/html5/thumbnails/14.jpg)
Summary• Project Prioritization Process in response to
need for change• Prioritization Committee created to promote
better planning• Business as usual except for larger projects
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PM Process Success Stories• ODS Upgrade• Mainframe Legacy Data Archival• Blackboard (In Progress)