Project Planning & Initiation Yvonne Parle Senior Consultant peritia Project Management ...

Project Planning & Initiation

Yvonne ParleSenior Consultantperitia Project Managementwww.peritiapm.com [email protected]

Yvonne Parle, peritia Project Management - 10th May 2004

A recent history of Project Management - People & Events

Frederick Taylor (1856 – 1915) – the Father of Management as epitaph

The “Taylor model” Henry Gantt (1861 – 1919)

construction of US Navy ships Dr. W. Edwards Deming (1900 – 1993)

– the Father of Quality Deming 14 Points management

theory


A recent history of Project Management - People & Events

World War I - large scale manufacture and technology invention e.g. tanks and flight

World War II – Better, faster ships and planes, radar, jet engines, first computers

The Space Age – First computers with transistors appeared in 1954

Mainframes The Silicon Chip 4GLs


Project Planning & Initiation“If you plan for nothing – you will surely get there”

Define the job in detail Get the right people in the right roles

Estimate the time and costs Break the job down using

the XX hour rule Develop project standards Establish a change procedure Agree on Acceptance criteria


Project Definition (Buttrick 2000) If you don’t know why you are doing the

project, consider terminating it If you don’t know what you are delivering,

regard your costs and timescales as unstable and your risk high

If you don’t know when it will be done, carry out more investigations until you do

If you don’t know how you will approach the project, regard risk as high and investigate further


peritia Project ManagementDetailed planning approach

90% planning, 10% execution

Why do I need to write it up? CTRs (Cost, Time, Resource sheets) XX Hour Rule

CTRs are used as Checklist for completeness Clear communication document Input to Kick off Meeting Progress reporting


Concert Project

Review of Sample CTR Fill out Event Planning CTR together

Complete CTRs for Group 1 - Catering Planning and

Performer Planning; Group 2 - Security Planning and Venue

Hire Planning


Concert Project (+15 mins)

Join the plans together in sequence Review overall plan together using

Why What When How

What do we still not know? What should we do next?


Project Planning & Initiation Criteria checklist

Has a project definition been written, reviewed by the stakeholders and approved by the project sponsor

Have the benefits been fully assessed and quantified wherever possible

Do the benefits match the needs? Have all the risks been identified and categorized? Has a comprehensive and satisfactory work

breakdown been developed? Does the work breakdown reflect the deliverables to

be produced? Are all key logical relationships between projects and

activities clear? Has the plan been developed to minimize or offset

the risks?


Project Planning & Initiation For each deliverable, check

Are the project deliverables relevant and are they feasible both to produce and implement?

Have quality criteria been established? Is it clear who is accountable for preparing each

deliverable? Is it clear who will review the deliverable prior to

signing off acceptance of each deliverable? Is it clear who will sign off each deliverable? Has sufficient time been allowed for

reviewing/amending each deliverable?


Project Planning & Initiation

Any questions? Contact me on [email protected] Good Luck!


References

Text A guide to the Project Management Body

of Knowledge (PMBOK Guide) 2000, PMI Project Management – Best practices for

IT Professionals, 2nd edition, Murch, Richard, 2001, Prentice Hall

The Interactive Project Workout, Buttrick, Robert, 2000,Prentice Hall


References

Websites Project Management Institute

www.pmi.com Gantthead www.gantthead.com Thomsett www.thomsett.com.au ProjectNet www.projectnet.co.uk The International Project Management

Help Desk www.geocities.com/Athens/Delphi/8390

Project Planning & Initiation Yvonne Parle Senior Consultant peritia Project Management ...

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