Project Organization presented by DHS/OIS/PMO
Transcript of Project Organization presented by DHS/OIS/PMO
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Project Organization
presented byDHS/OIS/PMO
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Class Objectives: Project Roles and Responsibilities Project Libraries Tips, Tricks, and Suggestions???
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People know why they
are participating and
what they should do!
Roles & Responsibilities
Assumption
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•Project Roles and Responsibilities•Who Does What•Who Decides What•Clearly Defined•Discover Training Needs•Template
Roles & Responsibilities
Clarify
!!!??
!!!??
!!!??
!!!??
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Improve teamperformance
Clarify R&R’s
•Reduce stress!•Distribute the workload!•Increase collaboration!
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100%
75%50%
25%
% o
f R
esp
on
den
ts
Poorly defined R&R’s
Noproject plan
Team not formally defined/ advised
No process for response
Exhibit 1: This organization judged the project a failure and found these to be major causes, led by unclear roles and responsibilities.
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R&R’s vs. Work Definition
Example - WBS/How?
Project
DesignRqmts Build DeliverManage
PlanExecuteControlClose••
AssessDetermineAnalyzePropose••
EngineerSpecify•••
ConstructTestValidateIntegrate•••
InstallTrain•••
Role Definitions
Work Definitions
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Written Definitions in Charter Project Organization Charts R&R Templates RACI (Responsible, Accountable, Consulted, Informed)
WBS Dictionaries
Methods of Defining R & R’s
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ProjectManager
SteeringCommittee
BusinessAnalyst
DevelopersDatabase
Administrator
Techniciansand Helpdesk
Support
SystemAnalyst
DataArchitect
System andNetwork
Engineering
Schedule/Control AnalystAdministrative Assistant
Quality Coordinator
Sponsor/Business
Owner
Architect/Engineer
BusinessLead
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1.Researched
2. Collected
3. Standardized
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Project NameRole Title
Person’s Name
Description of Role
Expectations of Project Team Members
Project Description
Specific Responsi- bilities
Signatures
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Delivering Roles and Responsibilities
Work with your team
Expectations of Project Team Members
Laying the groundwork
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Team Performance = Individuals who: are focused on common goals understand how each person's
R&R’s support the whole project. Training Needs are more easily defined
Project teams are becoming the primary unit of performance in organizations.
Benefits of Clearly Defined Roles and Responsibilities
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Organize Your Project
OIS Oversight Business Sponsor
Project Manager(100%)
SystemArchitecture Team
Lead (50%)
ApplicationDevelopment Team
Lead (100%)
3 ContractDevelopers
4 BusinessAnalysts
TechnicalResource(as
needed)
(SteeringCommittee)
1 Contract SystemsIntegration/DatabaseDeveloper
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Project Management Directories(Project Library)
What to do with it Where to get it How to get it
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2
3
1
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Documentation
Standard Templates Naming Conventions &
Version Control Standard Styles
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Naming Conventions&
Version Control
This is the name of a really important file for my project that I really want to make sure I do not misplace.doc
Standard Document Naming Structure
The following naming convention is recommend for all project documents:
<Acronym> <Document Name> <optional version number> < optional date>
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Standard Styles
To create a new ‘standard style’ in MS Word using the same style layout as the PMO open the ‘Standard PMO Template.doc’ file and in the MS Word menu go to:
Format >> Styles…>> Organizer…
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Default styles normally available in the Normal.dot template.
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Delete any existing styles that can be deleted.
Select available stylesand click ‘Copy>>’
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Default styles currently available in the Normal.dot template. (Note existence of scroll bar)
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Please take some time for Class Evaluation!