PROJECT MANUAL VOLUME 1 of 2 - Mathers-Team.com · of bids is September 29, 2014 @ 2:00 P.M. Bids...
Transcript of PROJECT MANUAL VOLUME 1 of 2 - Mathers-Team.com · of bids is September 29, 2014 @ 2:00 P.M. Bids...
GRESHAM, SMITH AND PARTNERS
ARCHITECTS / ENGINEERS 10 South 6th Street, Suite 100
Richmond, Virginia 23219-3843
Telephone: 804.788.0710
Copyright 2014
PROJECT MANUAL
VOLUME 1 of 2 GS&P Project #29614.00
BID DOCUMENTS
Charlottesville-Albemarle Airport
Terminal Renovations and Addition Charlottesville, VA
August 31, 2014
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SEALS PAGE
Section 00 0107 – Page 1 of 3
1.1 GENERAL
A. The following seals apply only to Specification sections listed in Document 00 0010 - Table
of Contents, prepared by the Architect, Gresham, Smith and Partners or its consultants.
1.2 DESIGN PROFESSIONALS OF RECORD
Architect: Gresham, Smith and Partners
10 South Sixth Street Suite 100
Richmond, VA 232199
(804)788-0710
David King, AIA
Civil Engineer: Gresham, Smith and Partners
511 Union Street, Suite 1400
Nashville, TN 37219
615.770.8100
Delta Airport Consultants, Inc.
9711 Farrar Court, Suite 100
Richmond, VA 23236
(804)2275-8301
Susan E. Winslow, P.E.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SEALS PAGE
Section 00 0107 – Page 2 of 3
Structural Engineer: Draper Aden Associates
8090 Villa Park Drive
Richmond VA 23219
(804)264-2228
Tim Allen, P.E.
Structural Engineer of Record.
VA # 0402050941
Mechanical
Engineer:
2rw Consultants, Inc.
100 10th Street NE
Suite 202
Charlottesville, VA 22902
(434)296-2116
Paul Stevens, P.E.
Electrical
Engineer/Plumbing
Engineer:
2rw Consultants, Inc.
100 10th Street NE
Suite 202
Charlottesville, VA 22902
(434)296-2116
Bob Crowell, P.E.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SEALS PAGE
Section 00 0107 – Page 3 of 3
Fire Protection
Engineer:
2rw Consultants, Inc.
100 10th Street NE
Suite 202
Charlottesville, VA 22902
(434)296-2116
Jonathan Bruneau, P.E.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TABLE OF CONTENTS
Document 00 0110 – Page 1 of 7
VOLUME 1 OF 2
SERIES 00 DOCUMENTS – PROCUREMENT AND CONTRACTING REQUIREMENTS
PROCUREMENT REQUIREMENTS
00 0107 Seals Pages
00 0110 Table of Contents
00 1116 Invitation to Bid
00 2113 Instructions to Bidders
00 3132 Geotechnical Data
00 4100 Bid Form
00 4300 Bid Bond
00 4336 List of Subcontractors
00 4513 Statement of Experience of Bidder
00 4537 Drug-Free Workplace Affidavit of Prime Bidder
00 4538 Statement of Compliance Certificate – Illegal Immigrants
CONTRACTING REQUIREMENTS
- Federal Aviation Administration requirements AC 150/5370
Part 1 General Provisions
00 5000 Contracting Forms and Supplements (AIA-2007)
00 5200 Contract Agreement Form –
00 6100 Performance Bond
00 6150 Payment Bond
00 6200 Application for Payment - AIA G702
00 7200 General Conditions AIA-2007
00 7300 Supplementary Conditions AIA A201, 2007
- Special Provisions
- Appendix 3: Safety and Phasing Plan Checklist
- Advisory Circular 150/5370-2F
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TABLE OF CONTENTS
Document 00 0110 – Page 2 of 7
SPECIFICATIONS
DIVISION 01 - GENERAL REQUIREMENTS
01 1000 Summary
01 2300 Alternates
01 2500 Substitution Procedures
01 2600 Contract Modification Procedures
01 2900 Payment Procedures
01 3100 Project Management and Coordination
01 3200 Construction Progress Documentation
01 3300 Submittal Procedures
01 4000 Quality Requirements
01 4200 References
01 4516 Uncovering and Correction of Work
01 4533 Structural Tests and Inspections
01 5000 Temporary Facilities and Controls
01 6000 Product Requirements
01 7300 Execution
01 7700 Closeout Procedures
01 7823 Operation and Maintenance Data
01 7839 Project Record Documents
01 7900 Demonstration and Training
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TABLE OF CONTENTS
Document 00 0110 – Page 3 of 7
VOLUME 2 OF 2
DIVISION 2 - EXISTING CONDITIONS
02 4119 Selective Demolition
DIVISION 3 – CONCRETE
03 3000 Cast-in-Place Concrete
DIVISION 4 - MASONRY
04 2613 Masonry Veneer
DIVISION 5 – METALS
05 1200 Structural Steel
05 2100 Steel Joists
05 3100 Steel Deck
05 4000 Cold-Formed Metal Framing
05 5000 Metal Fabrications
DIVISION 6 - WOOD, PLASTICS, AND COMPOSITES
06 1053 Miscellaneous Rough Carpentry
06 1643 Gypsum Sheathing
06 2023 Interior Finish Carpentry
06 4023 Interior Architectural Woodwork
DIVISION 7 - THERMAL AND MOISTURE PROTECTIONS
07 2100 Thermal Insulation
07 2500 Weather Barriers
07 4213.23 Metal Composite Material Wall Panels
07 4219 Water-Drainage Exterior Insulation and Finish System (EIFS)
07 5010 Modifications to Existing Roofs
07 5423 Thermoplastic Polyolefin (TPO) Roofing
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TABLE OF CONTENTS
Document 00 0110 – Page 4 of 7
DIVISION 7 - THERMAL AND MOISTURE PROTECTIONS
07 6200 Sheet Metal Flashing and Trim
07 7100 Roof Specialties
07 8100 Applied Fireproofing
07 8413 Penetration Firestopping
07 9200 Joint Sealants
DIVISION 8 - OPENINGS
08 1113 Hollow Metal Doors and Frames
08 3113 Access Doors and Frames
08 3323 Overhead Coiling Doors
08 4113 Aluminum-Framed Entrances and Storefronts
08 4213 Aluminum-Framed Entrances
08 4413 Glazed Aluminum Curtain Walls
08 7100 Door Hardware
08 8000 Glazing
08 8300 Mirrors
DIVISION 9 – FINISHES
09 2116.23 Gypsum Board Shaft Wall Assemblies
09 2216 Non-Structural Metal Framing
09 2900 Gypsum Board
09 3000 Ceramic Tile
09 5113 Acoustical Panel Ceilings
09 5133 Acoustical Metal Pan Ceilings
09 6513 Resilient Base and Accessories
09 6623 Terrazzo Grinding and Polishing
09 6813 Modular Carpet Tile
09 7200 Wall Coverings
09 9123 Interior Painting
DIVISION 10 – SPECIALTIES
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TABLE OF CONTENTS
Document 00 0110 – Page 5 of 7
DIVISION 10 – SPECIALTIES
10 2113.15 Stainless-Steel Toilet Compartments
10 2600 Wall and Door Protection
10 2800 Toilet and Bath Accessories
DIVISION 11 - EQUIPMENT
11 1453 Exit Lane Breach Control Corridor
DIVISION 12 – FURNISHINGS
12 3661 Solid Surfacing Countertops
DIVISION 21 - FIRE SUPPRESSION
21 0500 Common Work Results for Fire Suppression
21 0553 Identification for Fire Suppression Piping and Equipment
21 1200 Fire-Suppression Standpipes
21 1300 Fire Suppression Sprinklers
DIVISION 22 - PLUMBING
22 0500 Common Work Results for Plumbing
22 0553 Identification for Plumbing Piping and Equipment
22 0719 Plumbing Piping Insulation
22 1005 Plumbing Piping
22 1006 Plumbing Piping Specialties
22 3000 Plumbing Equipment
22 4000 Plumbing Fixtures
DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)
23 0500 Common Work Results for HVAC
23 0519 Meters and Gages for HVAC Piping
23 0548 Vibration and Seismic Controls for HVAC Piping and
Equipment
23 0553 Identification for HVAC Piping and Equipment
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TABLE OF CONTENTS
Document 00 0110 – Page 6 of 7
DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)
23 0593 Testing, Adjusting and Balancing for HVAC
23 0713 Duct Insulation
23 0719 HVAC Piping Insulation
23 2113 Hydronic Piping
23 2114 Hydronic Specialties
23 2500 HVAC Water Treatment
23 3100 HVAC Ducts and Casings
23 3300 Air Duct Accessories
23 3423 HVAC Power Ventilators
23 3600 Air Terminal Units
23 3700 Air Outlets and Inlets
23 4000 HVAC Air Cleaning Devices
23 7313 Modular Central-Station Air-Handling Units
DIVISION 25 – INTEGRATED AUTOMATION
25 4002 Building Automation System (BAS)
DIVISION 26 - ELECTRICAL
26 0500 Common Work Results for Electrical
26 0501 Minor Electrical Demolition
26 0519 Low-Voltage Electrical Power Conductors and Cables
(600 V & Less)
26 0526 Grounding and Bonding for Electrical Systems
26 0529 Hangers and Supports for Electrical Systems
26 0534 Conduit
26 0537 Boxes
26 0553 Identification for Electrical Systems
26 0923 Lighting Control Devices
26 2200 Low-Voltage Transformers
26 2416 Panelboards
26 2717 Equipment Wiring
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TABLE OF CONTENTS
Document 00 0110 – Page 7 of 7
DIVISION 25 – INTEGRATED AUTOMATION
25 4002 Building Automation System (BAS)
DIVISION 26 - ELECTRICAL
26 2723 Indoor Service Poles
26 2726 Wiring Devices
26 2813 Fuses
26 2818 Enclosed Switches
26 2923 Variable-Frequency Motor Controllers
26 5100 Interior Lighting
DIVISION 27 - COMMUNICATIONS
27 1005 Structured Cabling for Voice and Data – Inside-Plant
27 5117 Public Address Systems
DIVISION 28 - ELECTRONIC SAFETY AND SECURITY
28 3100 Fire Alarm System
END OF TABLE OF CONTENTS
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
NOTICE FOR AND INVITATION TO BID
Section 00 1116 – Page 1 of 2
Project Description: Terminal Renovations and Additions.
Sealed bids are invited by the Charlottesville-Albemarle Airport Authority for Project titled Terminal
Renovations and Additions at the Charlottesville-Albemarle Airport in Charlottesville, Virginia. The
Project is generally described as 8,000 square feet of renovations for all restrooms and the security
checkpoint, and building additions totaling 5,900 square feet. The plans, specifications, contractor re-
quirements, and other terms and conditions applicable to the Project are described within an Invitation
for Bids dated August 31, 2014 (“IFB”).
Pre-Bid Conference (MANDATORY). A Pre-Bid meeting has been scheduled for September 10, 2014
@ 10:00 A.M. at the Terminal Building Conference Room, 2nd Floor, 100 Bowen Loop, Suite 100
Charlottesville, VA 22911.
Inquiries during Bid Period:
All Inquiries Should be Directed To: Amanda Murray, Project Architect
Phone: (214)-350-1500 Fax: (866)-462-6173
E-mail: [email protected]
Deadline for Questions/Substitution Requests: September 15, 2014 @ 4:00 P.M.
Deadline for Receipt of Bids. Sealed bids will be received in the Airport Administrative Offices, located
at 100 Bowen Loop, Suite 100, Charlottesville, VA, 22911. The deadline for the Authority’s receipt
of bids is September 29, 2014 @ 2:00 P.M. Bids received on or prior to the deadline will be opened
publicly and read aloud, beginning at 2:00 P.M., in the Airport Terminal Building Conference Room,
2nd Floor, 100 Bowen Loop, Suite 100 Charlottesville, VA 22911.
Bids shall be addressed to the attention of Bill Pahuta, Deputy Executive Director, Charlottesville-
Albemarle Airport Authority, 100 Bowen Loop, Suite 200, Charlottesville, Virginia 22911.The exterior
face of each sealed bid shall be marked to show: the bidder’s name and address; the bidder’s Virgin-
ia contractor license or registration number in accordance with Va. Code Sec. 54.1-1103; and the Project Name, “Charlottesville – Albemarle Airport Terminal Renovations and Addition.” Each
bid shall be and remain valid and binding upon the bidder for a period of 90 calendar days after the
deadline for receipt of bids.
Bid Security Required. Each bid must be accompanied by a bid bond, which may be in the form of a
cashier’s check, in an amount of not less than 5 percent of the total amount bid.
Evidence of Authorization to do Business in Virginia: Each bid must include the identification number
issued to the bidder by the Virginia State Corporation Commission. Any bidder that is not required to be
authorized by the SCC to transact business in the Commonwealth as a foreign business entity shall in-
clude in its bid a statement signed by a Virginia attorney describing why the bidder is not required to be
so authorized. Additional Requirements. For additional requirements, see the IFB.
Bid Documents. Bid Documents have been provided to the following plan room service for inspection:
Builders’ Exchange
3207 Hermitage Road
Richmond, VA
A copy of the IFB and related documents (collectively, the “Bid Documents”) are available for inspec-
tion at the Airport Administrative Offices referenced in this solicitation.
Starting on Tuesday, September 2, 2014, Bid Documents may be obtained from:
Bizport
9 North Third Street
Richmond, VA 23219
Contact Allen Whiteheart (804)-780-1060 to order documents. Hard-Copy documents will be sent upon
receipt of a non-refundable payment. An electronic version of the complete set of documents may be
obtained with a non-refundable payment. Neither the Owner nor any of its representatives shall be re-
sponsible for full or partial sets of Contract Documents, including addenda, obtained form any other
source.
Equal Opportunity. In the solicitation or awarding of contracts, the Airport Authority does not discrimi-
nate against any bidder because of race, religion, color, sex, national origin, age, disability, status as a
service-disabled veteran, or any other basis prohibited by state law relating to discrimination in em-
ployment. The successful bidder will be required to comply with EEO provisions as set forth within the
IFB.
Reservation. The Airport Authority may waive informalities in bids. The Airport Authority reserves the
right to cancel or reject the IFB or any bid(s), subject to Va. Code Sec. 2.2-4319.
NOTICE – Bidders shall comply with all Federal Provisions as well as all provisions found in the Contract Documents.
CERTIFICATION OF NONSEGREGATED FACILITIES - 41 CFR PART 60-1.8
Notice to: Prospective Federally Assisted Construction Contractors Prospective Subcontractors
1. A Certification of Non-segregated Facilities shall be submitted prior to the award of a federally-
assisted construction contract or subcontract exceeding $10,000 which is not exempt from the provi-
sions of the Equal Opportunity Clause.
2. Contractors receiving federally-assisted construction contract awards or subcontractors exceeding$10,000 which are not exempt from the provisions of the Equal Opportunity Clause will be required to provide for the forwarding of the following notice to prospective subcontractors for supplies and construction contracts where the subcontracts exceed $10,000 and are not exempt from the provisions of the Equal Opportunity Clause.
3. The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 1 of 15
INSTRUCTIONS TO BIDDERS
1. Bid Documents
1.1. Complete sets of Bid Documents shall be used in preparing Bids. Neither the Owner nor the Architect
assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of
Bid Documents.
1.2. The Owner, in making copies of the Bid Documents available on the above terms does so only for the
purpose of obtaining Bids on the Work and does not confer or license or grant permission for any other
use.
1.3. The Drawings and Specifications for this Project were prepared by Gresham, Smith and Partners and
are dated August 31, 2014
.
2. Examination of Contract Documents and Project Site.
2.1. It is the responsibility of each Bidder before submitting a Bid:
A. to examine thoroughly the Bid Documents;
B. to visit the site to become familiar with and satisfy the Bidder as to the general, local and site
conditions that may affect cost, progress, performance, or furnishing of the Work;
C. to study and carefully correlate the Bidder’s knowledge and observations with the Bid
Documents and such other related data; and,
D. to promptly notify the Owner of all conflicts, errors, ambiguities or discrepancies which the
Bidder has discovered in or between the Bid Documents and such other related documents or
field/site conditions.
2.2 On request, at the discretion of the Owner, the Owner will provide each Bidder access to the site to
conduct such examinations, investigations, explorations, tests and studies as each Bidder deems
necessary for submission of a Bid. The Bidder shall fill all holes and clean up and restore the site to
its former condition, including reseeding and/or resodding any disturbed areas upon completion of
such explorations, investigations, tests and studies, and hold the Owner harmless from any damage to
property or injury to persons resulting from or arising out of such exploration, investigation, tests, and
studies. The Bidder shall obtain and comply with all local and state permitting requirements.
3. Interpretations and Addenda.
3.1. No oral explanation in regard to the meaning of the Contract Documents will be made, and no oral
instructions will be given before the award of the Work. Discrepancies, omissions or doubts as to the
meaning of the Contract Documents shall be communicated in writing to the Owner for interpretation.
Bidders should act promptly and allow sufficient time for a reply to reach them before the submission
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 2 of 15
of their Bids. Any interpretation made will be in the form of an addendum to the Contract Documents,
which will be forwarded to all Bidders, and its receipt shall be acknowledged on the Bid Form. All
questions shall be received no later than 14 calendar days prior to the date for opening of Bids.
3.2. Addenda may also be issued to modify the Contract Documents.
4. Bid Security.
4.1. Each bid shall be accompanied by a Bidder’s bond issued by a company authorized and licensed to
transact business as surety in the Commonwealth of Virginia, a certified check, or cash escrow, in an
amount equal to not less than five (5) percent of the total amount of the bid, made payable to
Charlottesville-Albemarle Airport Authority. Upon approval of the Owner’s attorney, in accordance
with Section 2.2-4338, Code of Virginia, 1950, as amended, a Bidder may furnish a personal bond,
property bond, or bank or savings and loan association’s letter of credit on certain designated funds
for the amount required for the Bid Security. The Bid Security shall be accompanied by a certified
copy of the power of attorney for the surety attorney-in-fact. Said bid security shall be left with the
Owner, subject to the conditions specified herein, as a guarantee of good faith on the part of the
Bidder that if the bid is accepted, the Bidder shall execute the contract.
4.2. The Bid Security shall be returned to all except the three (3) lowest Bidders within ten (10) days after
the date of Bid opening. The Bid Security will be returned to the three (3) lowest Bidders within five
(5) days after the execution of an Agreement and Performance and Payment Bonds and Certificates of
Insurance have been approved by the Owner. None of the three (3) lowest Bids shall be deemed
rejected, notwithstanding acceptance of one of the Bids, until the Agreement has been executed by
both the Owner and the Successful Bidder.
5. Liquidated Damages.
5.1. Provisions for liquidated damages are set forth in the Bid Form.
6. Preparation of Bid.
6.1. All blanks on the Bid Form shall be legibly and carefully completed in ink.
6.2. Bids by corporations shall be executed in the corporate name by the president or a vice-president (or
other corporate officer accompanied by evidence of authority to sign) and attested by the secretary or
an assistant secretary. The corporate address and state of incorporation shall be shown below the
signature.
6.3. Bids by unincorporated organizations shall be executed in the organization’s name and signed by an
individual having authority to enter into a contract on behalf of such organization, whose title shall
appear under the signature and the official address of the organization shall be shown below the
signature. For example, if such organization is a Limited Liability Company, the Bid shall be signed
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 3 of 15
by its manager, or if such organization is a Limited Partnership, the Bid shall be signed by a general
partner.
6.4. All names shall be typed or printed in ink below the signature. All names shall be the legal name of
the corporation, unincorporated organization and/or individual.
6.5. The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which shall be
filled in on the Bid Form).
6.6. The address, telephone number, e-mail address and fax number for communications regarding the Bid
shall be provided.
6.7. It is understood and agreed that, in the event an Agreement is executed for the supplies, equipment or
services included in the Bid, no indication of such sales or services to the Owner shall be used in any
way in product literature or advertising without the written consent of the Owner.
7. Quantities and Unit Prices.
7.1. The Owner reserves the right to increase or decrease the amount of any class or portion of the Work.
No such change in the Work shall be considered as a waiver of any condition of the Agreement nor
shall such change invalidate any of the provisions thereof. Payment will be made at the unit or lump
sum prices under the Agreement only for the work actually performed or materials furnished and
accepted.
7.2 Bidders shall include in their Bid prices the entire cost of each item set forth in the Bid, and it is
understood and agreed that there is included in each lump sum or unit price bid item the entire cost
necessary or incidental to the completion of that portion of the work, unless such incidental work is
expressly included in other lump sum or unit price bid items.
8. General Equipment or Material Specification.
8.1. When the Bid Documents specify one or more manufacturer's brand names or makes of materials,
devices or equipment as indicating a quality, style, appearance or performance, with the statement "or
equal," the Bidder shall base the Bid on either one of the specified brands or an alternate brand which
the Bidder intends to substitute. Use of an alternate shall not be permitted unless it has been found to
be equal or better by the Owner and at no additional cost to the Owner.
8.2. The burden of proof as to the comparative quality and suitability of alternative equipment, articles or
materials shall be upon the Bidder. The Bidder shall furnish at its own expense, such information
relating thereto as may be required by the Owner. The Owner shall be the sole judge as to the
comparative quality and suitability of alternative equipment, articles or materials and the Owner’s
decisions shall be final. Any other brand, make or material, device or equipment which, in the opinion
of the Owner is recognized to be the equal of that specified, considering quality, workmanship and
economy of operation and is suitable for the purpose intended, shall be accepted. In the event of any
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 4 of 15
adverse decision by the Owner, no claim of any sort shall be made or allowed against the Engineer or
Owner. Samples, if requested by the Bidder, may be returned at the Bidder’s expense.
8.3 Specified products, materials, and equipment establish requirements for function, dimensions,
appearance, quality, and other attributes that must be met by any proposed pre-bid substitutions.
8.4 Time Limit: No request for pre-bid substitutions will be considered unless received by the Architect
by the close of business on September 15, 2014 at 4:00 P.M.
8.5 Upon receipt of a complete request, the Architect will evaluate the request and advise the Owner.
a. Provide additional data requested by the Architect.
b. The burden of proof of the merit of a requested substitution is on the Bidder requesting
the substitution.
8.6 Owner acceptance of pre-bid substitutions will be in Addenda issued by the Architect.
8.7 Pre-Bid Substitution Request Requirements:
a. Pursuant to paragraph 8.1 of the Instructions to Bidders, substitution requests will be
considered only where specification sections include the term ‘or approved equal’ or
other phrase of similar import in the list of acceptable products or manufacturers.
b. Requests will only be accepted from Bidders for the general construction contract.
Requests from trade contractors, suppliers, manufacturers, or other entities will not be
considered.
c. Identify the specified product by name, specification section, and paragraph.
d. Identify the requested substitution and provide complete technical information
demonstrating how the substitution meets specified requirements, including
requirements for manufacturer and installer qualifications, and compliance with
regulatory requirements, industry standards, and sustainability requirements, as
applicable.
e. Provide contact information for the architect and owner in lists of comparable projects
intended to establish manufacturer and installer qualifications.
f. State differences between the substitution and the specified product, including
possible advantages to Owner.
g. State how acceptance of the substitution would affect Contractor’s general warranty
under the Conditions of the Contract, and whether extended manufacturer warranties
transferrable to Owner are available.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 5 of 15
h. State changes in other products or other elements of the work that would be necessary
for incorporation of the substitution into the work of contract.
9. Proprietary Material and Equipment Specification.
9.1 Where any item of equipment or material is specified by proprietary name, trade name, catalog
reference, or name of one or more manufacturers, without the addition of such expressions as "or
equal," it is to be understood that those items are so specified for reasons of standardization in
maintenance and operation, or for reasons of obtaining desirable features best suited to the require-
ments of the Specifications. This specific equipment shall form the basis of the Bid and be furnished
under the Agreement. Where two or more items of equipment or material are named, the Contractor
has the option to use either.
10. Alternate Bids.
10.1. If alternate Bids are requested for a portion of all of the Work due to the character of the improvement
and uncertainties which may be encountered during construction, Bidders shall submit alternate Bids
on all items as shown on the Bid Form. Alternate bids shall be considered in the order listed in the Bid
Form and in accordance with criteria defined in the Special Provisions.
10.2. Award shall be based on the lowest responsive and responsible bid for base bid plus all alternates.
11. Submission of Bids.
11.1. Bids shall be submitted at the time and place indicated in the Invitation for Bids and shall be sealed,
marked with the Project title and name and address of the Bidder, and accompanied by the bid
guarantee and other required documents. The Bid may not be changed by markings on the envelope.
Only the amounts indicated on the Bid Form will be considered in determining the final Bid amount.
11.2. When a license is required, the Bidder shall include in its Bid over the Bidder’s signature the following
notation: "VIRGINIA LICENSED CONTRACTOR NO. ___________" (Ref. Title 2.2, Chapter 43,
Code of Virginia).
11.3 Bid Submission Requirements:
11.3.1 Bid Form: Each bidder shall submit a completed Bid Form and other bid requirements as outlined.
No erasures shall be permitted. Errors and other changes shall be struck through with a single line and
initialed. Bids shall be furnished in a unit price basis as called for in the Invitation for Bid, in numerical
figures and written dollar amount. The written word shall take precedence. Figures shall be written in
ink or typed.
11.3.2 Bid Documentation: The following information SHALL be included with each Bidder’s sealed bid to
constitute a complete Bid Package:
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 6 of 15
• Bid Form
• Bid Security
• Proposed Construction Schedule
• Contractor Qualifications
• References Form
• A copy of the Contractor’s certificate of insurance or other documentation from the
insurance carrier evidencing insurability in accordance with the Commission’s
insurance requirements
• Written evidence of the ability to obtain Payment and Performance Bonds
• Listing of D.B.E. certified subcontractor supplied quotes.
12. Receipt and Opening of Bids.
12.1. Bids will be opened publicly at the time and place and under the conditions stated in the Invitation for
Bids. The Owner's Representative whose duty it is to open Bids will decide when the specified time
has arrived. No responsibility will be attached to any such person for the premature opening of a Bid
not properly addressed and identified. It is the responsibility of the Bidder to assure that the Bid is
delivered to the designated place of receipt prior to the time set for the receipt of Bids. No Bid received
after the time designated for receipt will be considered.
12.2. Bids will be opened and read aloud publicly. Bidders are especially requested to be present at the
opening of bids.
13. Bids to Remain Subject to Acceptance.
13.1. All Bids shall remain subject to acceptance for 90 Days after the day of the Bid opening, but the Owner
may, in its sole discretion, release any Bid and return the Bid Security prior to that date, or extend the
acceptance period an additional 90 days with the consent of the apparent low bidder and surety.
14. Withdrawal of Bids.
14.1 Withdrawal of proposal filed with the Owner may be made only by a representative of the firm
submitting the Bid, who shall appear in person prior to the time designated in the advertisement for
receipt of Bids. Such representative shall furnish satisfactory identification and proof that they are
authorized to make changes. Telegraphic or facsimile notices will not be considered. Additions and/or
deletions marked on the outside of the Bid envelope will not be considered.
14.2 If the Bid price was substantially lower than the other Bids solely to a mistake therein, provided the
Bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment
mistake, as was actually due to an unintentional arithmetic error or an unintentional omission of a
quantity of work, labor, or material made directly in the compilation of a bid, which unintentional
arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from
inspection of original work papers, documents, and materials used in the preparation of the Bid sought
to be withdrawn and provided further the Bidder shall give notice in writing of his claim of right to
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 7 of 15
withdraw two (2) business days after the conclusion of the Bid opening procedure, then the Bid may
be withdrawn.
14.3 Should the Bidder refuse to enter into the Agreement after notification of award, the Bid Security shall
be forfeited.
14.4 No Bid may be withdrawn under this section when the result would be the awarding of the Agreement
on another Bid to the same Bidder or to another Bidder in which the ownership of the withdrawing
Bidder is more than five percent.
14.5 If a Bid is withdrawn under the authority of this section, the remaining Bids shall be evaluated to
determine the lowest responsive and responsible Bidder.
14.6 No Bidder who is permitted to withdraw a Bid shall, for compensation, supply any material or labor
to or perform any subcontract or other work agreement for the person or firm to whom awarded, or
otherwise benefit, directly or indirectly, from the performance of the Project for which the withdrawn
Bid was submitted.
14.7 If withdrawal of any Bid is denied, the Bidder shall be notified in writing stating the reasons for this
decision. Any Bidder who desires to appeal a decision denying withdrawal of Bid shall, as sole remedy,
institute legal action provided by Section 2.2-4358 and Section 2.2-4364(B), Code of Virginia, 1950,
as amended.
15. Evaluation of Bids.
15.1. In evaluating Bids, the Owner shall consider the qualifications of the Bidders, whether or not the Bids
comply with the prescribed requirements, unit and lump sum prices, and alternates if requested in the
Bid Form.
15.2. The Owner may consider the qualifications and experience of subcontractors and other persons and
organizations (including those who are to furnish the principal items of material or equipment)
proposed for those portions of the Work for which the identity of Subcontractors and other persons
and organizations shall be submitted as specified in the Bid Documents.
15.3. The Owner may conduct such investigations as deemed necessary to establish the responsibility,
qualifications and financial ability of the Bidders, proposed Subcontractors and other persons and
organizations to do the Work in accordance with the Bid Documents to the Owner's satisfaction within
the prescribed time.
15.4. Bids will be based upon the estimated quantities shown in the Bid Form. Bids will be compared on
the basis of a total computed price; arrived at by taking the sum of the estimated quantities of each Bid
Item, multiplied by the corresponding unit price bid, and any lump sum Bids on the individual items.
Discrepancies between the multiplication of units of work and unit prices will be resolved in favor of
the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 8 of 15
thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be
resolved in favor of words. The right to reject any or all Bids or to accept any Bid considered of
advantage to the Owner is reserved.
15.5. Unless all Bids are canceled or rejected, the Owner reserves the right granted by Section 2.2-4318 of
the Code of Virginia to negotiate with the lowest responsible, responsive Bidder to obtain a Contract
Price within the funds budgeted for the construction project. Negotiations with the lowest Bidder may
include both modification of the Contract Price and the Scope of Work/Specifications to be performed.
The Owner shall initiate such negotiations by Written Notice to the lowest responsible, responsive
Bidder that its Bid exceeds the available funds and that the Owner wishes to negotiate a lower Contract
Price. The Owner and the lowest responsive, responsible Bidder shall agree to the times, places, and
manner of negotiations.
15.6. The acceptance of a Bid will be a notice in writing, signed by the Owner, and no other act shall constitute
the acceptance of a Bid.
15.7 The Owner reserves the right to waive minor non-substantive errors in the Bid, to reject any/or all
Bids, to award any Bid in whole or in part, and to award the Bid considered to be in the best interest
of the Owner.
16. Qualifications of Bidders and Subcontractors.
16.1. To demonstrate their qualification to perform the Work, each Bidder shall be prepared to submit written
satisfactory evidence that the Bidder has sufficient experience, necessary capital, materials, machinery
and skilled workers to complete the Work. If financial statements are required they shall be of such
date as the Owner shall determine and shall be prepared on forms acceptable to the Owner. The Owner
may make such investigations as deemed necessary to determine the ability of the Bidder to perform
the Work. The Owner's decision or judgment on these matters shall be final, conclusive and binding.
16.2. The apparent low Bidder shall, within seven consecutive calendar days after the day of the Bid
opening, submit to the Owner a list of all Subcontractors who will be performing work on the
Agreement. Such list shall be accompanied by an experience statement with pertinent information as
to similar projects and other evidence of experience and qualification for each such Subcontractor,
person and organization. If the Owner, after due investigation, has reasonable objection to any
proposed Subcontractor, other person or organization, the Owner may, before giving the Notice of
Intent to Award, request the apparent low Bidder to submit an acceptable substitute without an increase
in Bid price. If the apparent low Bidder declines to make any such substitution, the contract shall not
be awarded to such Bidder, but his declining to make any such substitution will not constitute grounds
for sacrificing his Bid Security. For any Subcontractors, other person or organization so listed and to
whom Owner does not make written objection prior to the giving of the Notice of Award, it will be
deemed the Owner has no objection.
16.3. By submitting their proposal, Bidders certify that they are not now debarred by the Federal
Government or by the Commonwealth of Virginia or any other town, city, or county within the
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 9 of 15
Commonwealth of Virginia, from submitting Bids on contracts for construction covered by this
solicitation, nor are they an agent of any person or entity that is now so debarred.
17. Sham or Collusive Bids.
17.1. The Bids of any Bidder or Bidders who engage in collusive bidding shall be rejected. Any Bidder who
submits more than one Bid in such a manner as to make it appear that the Bids submitted are on a
competitive basis from different parties shall be considered a collusive Bidder.
17.2. The provisions contained in Sections 2.2-4367 through 2.2-4377, Code of Virginia, as amended, shall
be applicable to all contracts solicited or entered into by Owner. By submitting their Bids, all Bidders
certify that their Bids are made without collusion or fraud, and that they have not offered or received
any kickbacks or inducements from any other Bidder, Supplier, manufacturer or subcontractor in
connection with their Bid, and they have not conferred with any public employee having official
responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of
money, services or anything of more than nominal value, present or promised, unless consideration of
substantially equal or greater value was exchanged.
18. Socio-Economic Programs
18.1 Refer to Appendix ‘C’ for F.A.A. DBE requirements.
18.2 Refer to Supplemental Conditions for Charlottesville-Albemarle Airport specific DBE requirements.
NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION - 41 CFR PART 60-2
1. The Offeror's or Bidder’s attention is called to the "Equal Opportunity Clause" and the "Standard Federal
Equal Employment Opportunity Construction Contract Specifications" set forth herein.
2. The goals and timetables for minority and female participation, expressed in percentage terms for the
contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:
Timetables
Goals for minority participation for each trade (Vol. 45 Federal Register pg. 65984 10/3/80)
Goals for female participation in each trade (6.8%)
These goals are applicable to all the contractor's construction work (whether or not it is Federal or federally-
assisted) performed in the covered area. If the contractor performs construction work in a geographical area
located outside of the covered area, it shall apply the goals established for such geographical area where the
work is actually performed. With regard to this second area, the contractor also is subject to the goals for
both its Federally involved and non-federally involved construction.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 10 of 15
The contractor's compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based
on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by
the specifications set forth in 41 CFR 60-4.3(a), and its efforts to meet the goals. The hours of minority and
female employment and training shall be substantially uniform throughout the length of the contract, and in
each trade, and the contractor shall make a good faith effort to employ minorities and women evenly on each
of its projects. The transfer of minority or female employees or trainees from contractor to contractor or from
project to project, for the sole purpose of meeting the contractor's goals, shall be a violation of the contract,
the Executive Order, and the regulations in 41 CFR Part 60-4. Compliance with the goals will be measured
against the total work hours performed.
3. The contractor shall provide written notification to the Director, OFCCP, within 10 working days of award
of any construction subcontract in excess of $10,000 at any tier for construction work under the contract
resulting from this solicitation. The notification shall list the name, address, and telephone number of the
subcontractor; employer identification number of the subcontractor; estimated dollar amount of the
subcontract; estimated starting and completion dates of subcontract; and the geographical area in which the
subcontract is to be performed.
4. As used in this notice and in the contract resulting from this solicitation, the "covered area" is Albemarle
County, VA.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 11 of 15
STANDARD FEDERAL EQUAL EMPLOYMENT OPPORTUNITY CONSTRUCTION CONTRACT
SPECIFICATIONS - 41 CFR Part 60.4.3
1. As used in these specifications:
a. "Covered area" means the geographical area described in the solicitation from which this
contract resulted;
b. "Director" means Director, Office of Federal Contract Compliance Programs (OFCCP), U.S.
Department of Labor, or any person to whom the Director delegates authority;
c. "Employer identification number" means the Federal social security number used on the
Employer's Quarterly Federal Tax Return, U.S. Treasury Department Form 941;
d. "Minority" includes:
(1) Black (all) persons having origins in any of the Black African racial groups not of
Hispanic origin);
(2) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or
other Spanish culture or origin regardless of race);
(3) Asian and Pacific Islander (all persons having origins in any of the original peoples of
the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands); and
(4) American Indian or Alaskan native (all persons having origins in any of the original
peoples of North America and maintaining identifiable tribal affiliations through
membership and participation or community identification).
2. Whenever the contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any
construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions of these
specifications and the Notice which contains the applicable goals for minority and female participation and
which is set forth in the solicitations from which this contract resulted.
3. If the contractor is participating (pursuant to 41 CFR 60-4.5) in a Hometown Plan approved by the U.S.
Department of Labor in the covered area either individually or through an association, its affirmative action
obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that Plan
for those trades which have unions participating in the Plan. Contractors shall be able to demonstrate their
participation in and compliance with the provisions of any such Hometown Plan. Each contractor or
subcontractor participating in an approved plan is individually required to comply with its obligations under
the EEO clause and to make a good faith effort to achieve each goal under the Plan in each trade in which it
has employees. The overall good faith performance by other contractors or subcontractors toward a goal in
an approved Plan does not excuse any covered contractor's or subcontractor's failure to take good faith efforts
to achieve the Plan goals and timetables.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 12 of 15
4. The contractor shall implement the specific affirmative action standards provided in paragraphs 18.7a
through 18.7p of these specifications. The goals set forth in the solicitation from which this contract resulted
are expressed as percentages of the total hours of employment and training of minority and female utilization
the contractor should reasonably be able to achieve in each construction trade in which it has employees in
the covered area. Covered construction contractors performing construction work in a geographical area
where they do not have a Federal or federally assisted construction contract shall apply the minority and
female goals established for the geographical area where the work is being performed. Goals are published
periodically in the Federal Register in notice form, and such notices may be obtained from any Office of
Federal Contract Compliance Programs office or from Federal procurement contracting officers. The
contractor is expected to make substantially uniform progress in meeting its goals in each craft during the
period specified.
5. Neither the provisions of any collective bargaining agreement nor the failure by a union with whom the
contractor has a collective bargaining agreement to refer either minorities or women shall excuse the
contractor's obligations under these specifications, Executive Order 11246 or the regulations promulgated
pursuant thereto.
6. In order for the non-working training hours of apprentices and trainees to be counted in meeting the goals,
such apprentices and trainees shall be employed by the contractor during the training period and the
contractor shall have made a commitment to employ the apprentices and trainees at the completion of their
training, subject to the availability of employment opportunities. Trainees shall be trained pursuant to
training programs approved by the U.S. Department of Labor.
7. The contractor shall take specific affirmative actions to ensure equal employment opportunity. The
evaluation of the contractor's compliance with these specifications shall be based upon its effort to achieve
maximum results from its actions. The contractor shall document these efforts fully and shall implement
affirmative action steps at least as extensive as the following:
a. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all
sites, and in all facilities at which the contractor's employees are assigned to work. The contractor,
where possible, will assign two or more women to each construction project. The contractor shall
specifically ensure that all foremen, superintendents, and other onsite supervisory personnel are aware
of and carry out the contractor's obligation to maintain such a working environment, with specific
attention to minority or female individuals working at such sites or in such facilities.
b. Establish and maintain a current list of minority and female recruitment sources, provide
written notification to minority and female recruitment sources and to community
organizations when the contractor or its unions have employment opportunities available,
and maintain a record of the organizations' responses.
c. Maintain a current file of the names, addresses, and telephone numbers of each minority
and female off-the-street applicant and minority or female referral from a union, a
recruitment source, or community organization and of what action was taken with respect to
each such individual. If such individual was sent to the union hiring hall for referral and was
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 13 of 15
not referred back to the contractor by the union or, if referred, not employed by the
contractor, this shall be documented in the file with the reason therefore along with whatever
additional actions the contractor may have taken.
d. Provide immediate written notification to the Director when the union or unions with
which the contractor has a collective bargaining agreement has not referred to the contractor
a minority person or female sent by the contractor, or when the contractor has other
information that the union referral process has impeded the contractor's efforts to meet its
obligations.
e. Develop on-the-job training opportunities and/or participate in training programs for the area which
expressly include minorities and women, including upgrading programs and apprenticeship and
trainee programs relevant to the contractor's employment needs, especially those programs funded or
approved by the Department of Labor. The contractor shall provide notice of these programs to the
sources compiled under 7b above.
f. Disseminate the contractor's EEO policy by providing notice of the policy to unions and training
programs and requesting their cooperation in assisting the contractor in meeting its EEO obligations;
by including it in any policy manual and collective bargaining agreement; by publicizing it in the
company newspaper, annual report, etc.; by specific review of the policy with all management
personnel and with all minority and female employees at least once a year; and by posting the
company EEO policy on bulletin boards accessible to all employees at each location where
construction work is performed.
g. Review, at least annually, the company's EEO policy and affirmative action obligations
under these specifications with all employees having any responsibility for hiring,
assignment, layoff, termination, or other employment decisions including specific review of
these items with onsite supervisory personnel such a superintendents, general foremen, etc.,
prior to the initiation of construction work at any job site. A written record shall be made
and maintained identifying the time and place of these meetings, persons attending, subject
matter discussed, and disposition of the subject matter.
h. Disseminate the contractor's EEO policy externally by including it in any advertising in the news
media, specifically including minority and female news media, and providing written notification to
and discussing the contractor's EEO policy with other contractors and subcontractors with whom the
contractor does or anticipates doing business.
i. Direct its recruitment efforts, both oral and written, to minority, female, and community
organizations, to schools with minority and female students; and to minority and female recruitment
and training organizations serving the contractor's recruitment area and employment needs. Not later
than one month prior to the date for the acceptance of applications for apprenticeship or other training
by any recruitment source, the contractor shall send written notification to organizations, such as the
above, describing the openings, screening procedures, and tests to be used in the selection process.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 14 of 15
j. Encourage present minority and female employees to recruit other minority persons and women
and, where reasonable provide after school, summer, and vacation employment to minority and
female youth both on the site and in other areas of a contractor's workforce.
k. Validate all tests and other selection requirements where there is an obligation to do so
under 41 CFR Part 60-3.
l. Conduct, at least annually, an inventory and evaluation at least of all minority and female
personnel, for promotional opportunities and encourage these employees to seek or to
prepare for, through appropriate training, etc., such opportunities.
m. Ensure that seniority practices, job classifications, work assignments, and other personnel
practices do not have a discriminatory effect by continually monitoring all personnel and
employment related activities to ensure that the EEO policy and the contractor's obligations
under these specifications are being carried out.
n. Ensure that all facilities and company activities are non-segregated except that separate or single
user toilet and necessary changing facilities shall be provided to assure privacy between the sexes.
o. Document and maintain a record of all solicitations of offers for subcontracts from
minority and female construction contractors and suppliers, including circulation of
solicitations to minority and female contractor associations and other business associations.
p. Conduct a review, at least annually, of all supervisor's adherence to and performance under the
contractor's EEO policies and affirmative action obligations.
8. Contractors are encouraged to participate in voluntary associations, which assist in fulfilling one or more
of their affirmative action obligations (18.7a through 18.7p). The efforts of a contractor association, joint
contractor union, contractor community, or other similar groups of which the contractor is a member and
participant, may be asserted as fulfilling any one or more of its obligations under 18.7a through 18.7p of
these specifications provided that the contractor actively participates in the group, makes every effort to
assure that the group has a positive impact on the employment of minorities and women in the industry,
ensures that the concrete benefits of the program are reflected in the contractor's minority and female
workforce participation, makes a good faith effort to meet its individual goals and timetables, and can
provide access to documentation which demonstrates the effectiveness of actions taken on behalf of the
contractor. The obligation to comply, however, is the contractor's and failure of such a group to fulfill an
obligation shall not be a defense for the contractor's noncompliance.
9. A single goal for minorities and a separate single goal for women have been established. The contractor,
however, is required to provide equal employment opportunity and to take affirmative action for all minority
groups, both male and female, and all women, both minority and non-minority. Consequently, if the
particular group is employed in a substantially disparate manner (for example, even though the contractor has
achieved its goals for women generally,) the contractor may be in violation of the Executive Order if a
specific minority group of women is underutilized.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
INSTRUCTIONS TO BIDDERS
Section 00 2113 – Page 15 of 15
10. The contractor shall not use the goals and timetables or affirmative action standards to discriminate
against any person because of race, color, religion, sex, or national origin.
11. The contractor shall not enter into any subcontract with any person or firm debarred from Government
contracts pursuant to Executive Order 11246.
12. The contractor shall carry out such sanctions and penalties for violation of these specifications and of the
Equal Opportunity Clause, including suspension, termination, and cancellation of existing subcontracts as
may be imposed or ordered pursuant to Executive Order 11246, as amended, and its implementing
regulations, by the Office of Federal Contract Compliance Programs. Any contractor who fails to carry out
such sanctions and penalties shall be in violation of these specifications and Executive Order 11246, as
amended.
13. The contractor, in fulfilling its obligations under these specifications, shall implement specific
affirmative action steps, at least as extensive as those standards prescribed in paragraph 18.7 of these
specifications, so as to achieve maximum results from its efforts to ensure equal employment opportunity. If
the contractor fails to comply with the requirements of the Executive Order, the implementing regulations, or
these specifications, the Director shall proceed in accordance with 41 CFR 60-4.8.
14. The contractor shall designate a responsible official to monitor all employment related activity to ensure
that the company EEO policy is being carried out, to submit reports relating to the provisions hereof as may
be required by the Government, and to keep records. Records shall at least include for each employee, the
name, address, telephone number, construction trade, union affiliation if any, employee identification number
when assigned, social security number, race, sex, status (e.g., mechanic, apprentice, trainee, helper, or
laborer), dates of changes in status, hours worked per week in the indicated trade, rate of pay, and locations
at which the work was performed. Records shall be maintained in an easily understandable and retrievable
form; however, to the degree that existing records satisfy this requirement, contractors shall not be required
to maintain separate records.
15. Nothing herein provided shall be construed as a limitation upon the application of other laws which
establish different standards of compliance or upon the application of requirements for the hiring of local or
other area residents (e.g., those under the Public Works Employment Act of 1977 and the Community
Development Block Grant Program).
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
GEOTECHNICAL DATA
Section 00 3132 – Page 1 of 1
1.1 GEOTECHNICAL DATA
A. This Document with its referenced attachments provide Owner's information for Contractor’s
convenience and are intended to supplement rather than serve instead of Bidders' own investi-
gations. The documents are made available solely for Contractor’s convenience and infor-
mation, but are not a warranty of existing conditions. This Document and its attachments are
not part of the Contract Documents and the seals of the design professionals in responsible
charge of the Project do not apply to them.
B. A geotechnical investigation report for Project, prepared by Draper Aden Associates, is availa-
ble for viewing at the office of Architect
C. Related Requirements:
1. Document 002113 "Instructions to Bidders" for the Bidder's responsibilities for exami-
nation of Project site and existing conditions.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
SUBSURFACE EXPLORATION AND
GEOTECHNICAL EVALUATION
Charlottesville Albemarle Airport
Hold Room and Circulation Expansion
Charlottesville, Virginia
Prepared For:
Gresham Smith and Partners
Aviation Services Division Vice President:
Mr. David L. King, AIA
May 28, 2014
Prepared By:
DAA Project Number: CV02141-16RI
i P:\CV02\100\CV02141\CV02141-16RI\REPORTS\RPT - 14 0523 - Charlottesville Airport Hold Room - DJA.docx
TABLE OF CONTENTS
1.0 AUTHORIZATION ...................................................................................... 1
2.0 OBJECTIVE AND SCOPE OF SERVICES .............................................. 2
3.0 SUBSURFACE EXPLORATION ................................................................ 3
3.1 General Site Description ......................................................................................... 3
3.2 Exploration Program ............................................................................................... 3
4.0 SUBSURFACE CONDITIONS .................................................................... 4
4.1 Regional Geology ................................................................................................... 4
4.2 Local Geology ......................................................................................................... 4
4.3 Encountered Soil Conditions .................................................................................. 4
4.3.1 General ............................................................................................................... 4
4.3.2 Subsurface Soils ................................................................................................. 5
4.4 Subsurface Water .................................................................................................... 5
5.0 LABORATORY TEST RESULTS .............................................................. 6
6.0 DESIGN RECOMMENDATIONS .............................................................. 7
6.1 General .................................................................................................................... 7
6.2 Structure Characteristics ......................................................................................... 7
6.3 Shallow Foundations ............................................................................................... 7
6.4 Slabs-on-Grade ....................................................................................................... 8
6.5 Slope Stability for Excavations ............................................................................... 9
6.6 Seismic Considerations ........................................................................................... 9
7.0 CONSTRUCTION CONSIDERATIONS .................................................10
7.1 Demolition of Existing Utilities ............................................................................ 10
7.2 Site Preparation ..................................................................................................... 10
7.3 Foundation Construction ....................................................................................... 10
7.4 Reuse of Onsite Soils ............................................................................................ 11
7.5 Fill Material .......................................................................................................... 11
7.6 Field Observation .................................................................................................. 12
8.0 LIMITATIONS ............................................................................................13
ii P:\CV02\100\CV02141\CV02141-16RI\REPORTS\RPT - 14 0523 - Charlottesville Airport Hold Room - DJA.docx
TABLES
Table 1: Summary of Laboratory Results ............................................................................. 6
Table 2: Fill Material Requirements ................................................................................... 11
APPENDICES Section I
Boring Location Plan
Section II
Key to Boring Logs
Boring Logs B-1 through B-3
Section III
Laboratory Test Results
Section IV
Geotechnical Test Methods
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 1 of 13
1.0 AUTHORIZATION
Draper Aden Associates is pleased to present our report of the geotechnical study completed for
the proposed Hold Room and Circulation Expansion at the Charlottesville Albemarle Airport in
Charlottesville, Virginia. This geotechnical study was completed in general accordance with
Draper Aden Associates’ letter proposal, dated March 21st, 2014.
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 2 of 13
2.0 OBJECTIVE AND SCOPE OF SERVICES
The objective of this study was to generally characterize subsurface conditions to provide
information and develop geotechnical engineering recommendations related to the subsurface
soil conditions, groundwater conditions, foundation design, and construction. Our scope of
services included:
� A subsurface exploration consisting of three (3) exploratory soil borings with
Standard Penetration Testing (SPT) advanced to a depths ranging from 15 to 30 feet
below existing grade.
� Laboratory testing of representative split-spoon samples in order to develop pertinent
data related to the on-site soils to support our design recommendations.
� Preparation of this geotechnical engineering report that summarizes our exploration
program, laboratory testing, and geotechnical recommendations.
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 3 of 13
3.0 SUBSURFACE EXPLORATION
3.1 General Site Description
The project site is located south and west of the existing hold room and circulation area, and east
of the taxiway. The site is located on an existing concrete slab and is relatively flat, with an
existing surface elevation of approximately 620 feet.
3.2 Exploration Program
Our exploration program was performed on May 5th, 2014. The approximate locations of the
three SPT borings are indicated on the Boring Location Plan included in Section I of the
Appendices. The subsurface borings, executed by Fishburne Drilling Inc., were logged and
observed by a Draper Aden Associates field representative. Appendix Section II contains logs of
the three borings prepared by Draper Aden Associates. Boring elevations included on the logs
were interpolated from the available site topography information.
During advancement of the three soil borings, utilizing the Mud Rotary Method, the subsurface
soils were continuously sampled for the first 10 feet and at intervals of 5 feet, thereafter. Split
spoon samples were taken by driving a 1⅜-inch-I.D. split spoon sampler in accordance with
ASTM D1586-11. The sampler was first seated 6 inches to penetrate loose cuttings and then
driven an additional 18 inches with a 140-pound hammer free falling 30 inches. The number of
hammer blows required to drive the sampler the middle 12 inches was designated as the
penetration resistance or N-value. The N-value provides an indication of the relative density of
the subsurface soil, and it is used in empirical geotechnical correlation to estimate the
approximate shear strength properties of the soils.
The soil test borings were backfilled with excavated spoil prior to departure from the site. No
long term groundwater measurements were taken as a part of this study.
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 4 of 13
4.0 SUBSURFACE CONDITIONS
4.1 Regional Geology
The project site is located within the Blue Ridge Physiographic province of Virginia. It is
bounded to the east by the Piedmont Physiographic province and to the west by the Valley and
Ridge Physiographic province. The formations of the Blue Ridge province were thrust into the
Paleozoic rocks of the Valley and Ridge Province during the Taconic, Acadian, and Alleghanian
Orogenies.
A range of igneous and metamorphic rocks make up the bedrock of the Blue Ridge province.
These rocks range in age from the Grenvillian (1.2 to 1.0 billion years ago (Ga)) to the Cambrian
(570 million years ago (Ma)). The igneous formations were created as the earth’s crust expanded
during early stages of the formation of the Iapetan Ocean. Magma found its way into the fissures
forming the igneous plutons we now observe. The metamorphic rocks were formed from the
subsequent compression of these igneous formations as well as newly placed sedimentary
formations and the compression of the Iapetan mid-ocean ridge.
4.2 Local Geology
According to the Geologic Map of Virginia (1993)1, According to the Geologic Map of Virginia
(1993), the site is generally underlain by metagraywacke of the Lynchburg Group. The
metagraywacke is generally described as quartzose schist, and conglomerate. Graded bedding,
cut-and-fill structures, and incomplete Bouma cycles are characteristic; conglomeratic lenses
occur throughout the unit.
4.3 Encountered Soil Conditions
4.3.1 General
Section II of the Appendices presents boring logs which represent the subsurface conditions
encountered at the time of exploration. Soil strata inferences, discussed below and indicated on
1 Rader, E.K., and Evans, N.H., editors, 1993, Geologic Map of Virginia: Virginia Division of Mineral
Resources.
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 5 of 13
the boring logs, represent an estimate of the subsurface conditions based on visual classifications
of soils and laboratory classification test results. It should be noted that the transitions between
soil strata are generally less distinct than shown on the boring logs and are interpolated between
the boring locations. For specific subsurface soil information refer to the boring logs.
4.3.2 Subsurface Soils
Approximately 8 inches of concrete was encountered at the surface of our field explorations. The
following descriptions generally describe the subsurface conditions encountered at our
exploration locations:
Stratum S1: The Stratum S1 soils consisted of fine-grained soils visually classified as Fat
CLAY (CH) with varying amounts of sand. The Stratum S1 material was encountered below the
concrete slab and extended to a depth of 28 feet below existing grade. The S1 material exhibited
N-values ranging from 4 to 21 blows per foot (bpf).
Stratum S2: Stratum S2 consisted of Silty SAND (SM) with mica. The Stratum S2 material was
encountered below the Stratum S1 soils and extended to our deepest boring termination depth of
30 feet below existing grade. The S2 material exhibited an N-value of 8 bpf.
4.4 Subsurface Water
Subsurface water was not encountered and is not expected to be encountered during building
construction. Note that groundwater levels may fluctuate due to rainfall, season, temperature and
other factors that are different from those prevailing at the time of our subsurface exploration. If
dewatering becomes an issue during construction the contractor should determine and employ
appropriate dewatering methods.
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 6 of 13
5.0 LABORATORY TEST RESULTS
Select split-spoon samples, obtained during our field exploration, were tested in accordance with
applicable American Society for Testing and Materials (ASTM) methods for Classification
(ASTM 2487), Percent passing No. 200 sieve (ASTM D1140), Natural Moisture Content
(ASTM D2216), and Atterberg Limits (ASTM D4318).
The following table summarizes the results of index laboratory testing conducted by Draper
Aden Associates’ U.S. Corps of Engineers Qualified Materials Testing Laboratory, which was
performed to aid in our design recommendations. Detailed laboratory results are contained
within Section III of the Appendices.
Table 1: Summary of Laboratory Results
Sample
ID
Sample
Depth
Natural
Moisture
Content
% Passing
the No. 200
Sieve
Atterberg Limits USCS Classification
L.L. P.L. P.I.
B-2 13'-20' 36.7% 74.8% 55 17 38 Fat CLAY with Sand (CH)
B-3 6'-10' 31.8% 56.3% 99 40 59 Sandy Fat CLAY (CH)
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 7 of 13
6.0 DESIGN RECOMMENDATIONS
The following conclusions and recommendations are made subject to the limitations set forth in
Section 8.0.
6.1 General
Our recommendations and geotechnical evaluations are based on observations made during our
subsurface explorations, results of the laboratory test program, our understanding of the proposed
construction, and experience with similar projects. Our foundation recommendations as well as
estimation of geotechnical design criteria have been developed based on laboratory data, using
generally established correlations and methods commonly exercised by members of the
geotechnical engineering profession. If building locations, loading conditions, or finish floor
elevations are changed, or differ from our assumptions, we request that we be advised and be
allowed to re-evaluate our recommendations. We request the opportunity to review the final
foundation design to verify that the intent of our recommendations is met.
6.2 Structure Characteristics
Based on information provided by the Structural Engineer, maximum column loads are expected
to be less than 25 kips.
6.3 Shallow Foundations
In our opinion, the proposed building can be supported by a shallow foundation system. We
recommend that foundations be designed based on a maximum net allowable bearing pressure of
2,500 pounds per square foot. We recommend minimum widths of 2 feet and 4 feet should be
adopted for continuous and spread footings, respectively, to reduce the potential for local shear
failures.
We anticipate that shallow foundations supporting column loads of up to approximately 25 kips,
when founded on approved subgrade that has been prepared, tested, and protected in accordance
with our recommendations, would experience total settlements no greater than 1 inch and
differential settlement no greater than a ½ inch.
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 8 of 13
Based on the result of our laboratory testing, the subgrade soils exhibit a high potential for
shrink-swell. We recommend that the footings bear a minimum of 36 inches below final exterior
grade to provide frost and shrink-swell protection. A coefficient of sliding friction of 0.30 may
be used for design for mass concrete on approved soil subgrade.
6.4 Slabs-on-Grade
The ground floor slabs may be designed as slabs-on-grade. We recommend that interior floor
slabs, protected from frost action, be underlain by a minimum 6-inch-thick granular base course
to provide uniform support and to act as a capillary break against moisture transmission through
the slab. Where slabs are exposed to exterior weather conditions, we recommend that the slabs
be underlain by a minimum thickness of 12 inches of processed granular material.
Turndown slab edges may bear at a depth of 24 inches below final exterior grade when underlain
with 12 inches of granular material.
The granular base course should consist of well-graded gravel or crushed rock with a maximum
nominal size of 1-inch and having less than 7 percent by weight passing the No. 200 sieve. The
base course should be compacted to at least 95 percent of its maximum dry unit weight as
measured by the standard Proctor test (ASTM D698).
Based on the results of our laboratory testing, slabs-on-grade founded on native soils with a
minimum 6-inch-thick base course may be designed based on a modulus of subgrade reaction of
100 psi/in.
If materials will be stored directly and permanently on the floor slab or a glued down impervious
floor covering will be utilized, such as tile and linoleum, a minimum 10-mil-thick vapor barrier
should be placed over the granular base course, prior to concrete placement, to reduce moisture
transmission through the slab and joints. If the vapor barrier is required, it may be preferable to
specify a base course of 4 inches of crushed stone covered by 2 inches of clean sand to reduce
puncturing of the membrane.
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 9 of 13
6.5 Slope Stability for Excavations
During construction excavation, the contractor must evaluate slope inclinations in accordance
with regulations established by Occupational Safety and Health Administration (OSHA). The
contractor’s “responsible person” must evaluate the slope protection requirements consistent
with the soils encountered and the means and methods of excavation and dewatering selected by
the contractor. Temporary spoil must be placed no closer than 10 feet from the surface edge of
an excavation. Spoil should be placed so that it channels rainwater and other run-off water away
from the excavation. Excavations shall be inspected and maintained by the contractor as
required by OSHA.
6.6 Seismic Considerations
Per our review of the International Building Code (IBC 2009); Section 1613.5.5 Site
Classification for Seismic Design, we recommend that this site be classified as Site Class D.
Based on our review of the US Seismic Hazard Map 2008, we recommend spectral acceleration
coefficients of 19.99 and 5.56 %g for Ss and S1 (for 0.2- and 1-second periods), respectively.
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 10 of 13
7.0 CONSTRUCTION CONSIDERATIONS
7.1 Demolition of Existing Utilities
All underground utilities and any other underground structures must be completely removed
from within and 10 feet beyond the footprint of the proposed Hold Room and Circulation
Expansion areas. The final excavated subgrade should be proof rolled and/or explored with
shallow test pits (1 to 2 feet deep) to confirm removal of all unsuitable material.
Backfill of the utilities should be completed in controlled lifts in accordance with Section 7.5
Fill Material, and compacted to a minimum of 98 percent of its respective maximum dry density
and within ±2 percentage points of its optimum moisture content as determined by a standard
Proctor test.
7.2 Site Preparation
Based on the results of our laboratory testing, the existing subgrade should be generally suitable
for earthwork activity. Prior to construction operations, all topsoil, roots, or other deleterious
non-soil material should be stripped within and five feet beyond the proposed footprint of areas
intended for foundations and slabs.
Proof rolling, observed and evaluated by a representative of the geotechnical engineer, should be
performed on subgrade areas intended for support of the structural fill material or pavement.
Soils designated as unsatisfactory following strength verification operations should be removed
and replaced as recommended by the Geotechnical Engineer or their designated representative.
Proof rolls should be performed using a 20- to 30-ton loaded truck or pneumatic-tired vehicle of
similar weight. Proof rolling should not be performed while the site is wet, frozen, or severely
dry. If conditions warrant, the extent of undercutting and/or in-place stabilization required can
be best determined by the geotechnical engineer at the time of construction.
7.3 Foundation Construction
Excavations should be made in such a way as to provide bearing surfaces free of loose, soft, or
wet soil and debris. We recommend that excavations for foundations be completed in manner
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 11 of 13
that will limit disturbance of the bearing surface. All loose soil at or below subgrade level
should be removed. Prior to placing forms and reinforcing, compact the bottom of foundations
level. Cease compaction if unstable or wet subgrade conditions develop. If low strength soils are
encountered during foundation construction, localized undercutting and/or in-place stabilization
of bearing subgrade may be required as assessed and recommended by the Geotechnical
Engineer or their designated representative. Foundation concrete must not be placed on frozen
soil. Backfilling of footings should occur as soon as practicable to limit water collection near the
base of the foundation and damage to the bearing surface.
7.4 Reuse of Onsite Soils
Based on the results of our borings and laboratory testing, upper on-site material is not suitable
for use as fill material under structures and foundations. The fill material obtained on- or off-site
should comply with the requirements contained in Section 7.5.
7.5 Fill Material
Fill material obtained on- or off-site should meet the requirements indicated in the table below.
When practical, requests to use soils that do not precisely meet requirements may be evaluated
by the geotechnical engineer.
Table 2: Fill Material Requirements
Fill Material Use Recommended USCS Material
Classifications Index Property Limitations
Under Structures, Foundations, and
Under Paved Sections, or as
Backfill
GW, GP, GC, GM, SW, SP, SC,
SM, CL, & ML
Less than 65% passing the No. 200
sieve & L.L. ≤ 50
General Site Grading GW, GP, GC, GM, SW, SP, SC,
SM, CL, ML, CH, & MH None
The maximum particle size of all fill material should be less than three inches largest dimension,
except in the uppermost lift of fill, where the maximum particle size should be less than two
inches largest dimension. Maximum sized particles should not be in excess of 20 percent of the
volume of the fill material, and such particles shall be well distributed throughout the mass. Fill
material shall not contain frozen masses of soil and shall not be placed on over-saturated, frozen,
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 12 of 13
or frost-covered subgrade. Fill material should be placed in such a way to provide positive
drainage from the fill area. Fill materials should be free of organics and debris.
Soil fill below pavements should be placed in a maximum of an 8-inch-thick loose lift and
compacted to a minimum of 95 percent of its respective maximum dry density and within ±2
percentage points of its optimum moisture content as determined by a standard Proctor test.
7.6 Field Observation
We recommend that the foundation construction be observed by our Geotechnical Engineer or
our qualified representative to observe that the required minimum soil requirements are met. For
greater continuity and proper implementation of the recommendations contained herein, we
recommend Draper Aden Associates be retained for construction observation services during this
project.
Subsurface Exploration and Geotechnical Evaluation
Charlottesville Albemarle Airport – Hold Room & Circulation Expansion
Charlottesville, Virginia
DAA Project Number: CV02141-16RI
Page | 13 of 13
8.0 LIMITATIONS
This report has been prepared for the exclusive use of Gresham Smith and Partners and their
designated representatives for specific application to the Hold Room and Circulation Expansion
at Charlottesville Albemarle Airport in Charlottesville, Virginia. Our conclusions and
recommendations have been rendered in a manner consistent with the level and skill ordinarily
exercised by members of the geotechnical engineering profession in the Commonwealth of
Virginia at the time of our study. We make no other warranty, express or implied.
Our conclusions and recommendations are based on design information furnished to us and our
experience. They do not necessarily reflect variations in the subsurface conditions, which have
potential to exist intermediate of our borings and in unexplored areas of the site due to inherent
variability of the subsurface conditions in this geologic region, as well as past land use. Should
such variations become apparent during construction, it will be necessary for us to re-evaluate
our conclusions and recommendations based upon on-site observations of the conditions.
If changes are made in the location or nature of the structure, then the recommendations
presented in this report must not be considered valid unless the changes are reviewed by Draper
Aden Associates, and our recommendations are modified or verified in writing. We request the
opportunity to review the foundation plan, grading plan and applicable portions of the project
specifications when the design is finalized. This review will allow us to check whether these
documents are consistent with the intent of our recommendations. Draper Aden Associates is not
responsible for the conclusions, opinions or recommendations of others based on the data in this
report.
APPENDIX
Section I
Boring Location Plan
!A
!A
!A
B-3
B-2B-1
100 Bowen Loop, Charlottesville VA 22911FIGURE
´
0 50 10025Feet
1
Imagery Courtesy of the Commonwealth of Virginia, 2009
P:\CV
02\10
0\CV0
2141
\CV0
2141
-16RI
\GIS
\MAP
- CV0
2141
-16RI
- Bori
ng Lo
catio
ns - 1
4 052
2 - AW
G.mx
d
DAA# CV02141-16RI
BORING LOCATION MAPCHARLOTTESVILLE ALBEMARLE AIRPORT
Legend!A Approximate Boring Location
05/22/2014
APPENDIX
Section II
Key to Boring Logs
Boring Logs B-1 through B-3
���������������
������������������������������ � !"� #������#���$�����%&��#�������%&���#�����'��������#(
���������������� ��� �����
�)'%� ���� *��+
,-
.-
/-
0-
1-
2-
,- .- /- 0- 1- 2- 3- 4-
������
������
��5��
��
��
�6
�6
���� ������ �� �
��� ���������������'��#� %'���(
���� ������������'��#� 7���8� �9��������� ���
���� �&��������'��#� ��� ��� �7�:�� �9��������
���� *���7�� �����%� �����,;4<� �9���%+(
=�� �������� ���'����%#� &����8����
� :�%�� �%������(
��� ���������� ���
������%
������'�
������ ���>
��'��'��
�����'���������>�%�8�9� ����9��
�&� %&&����� ������#� :�������%(
������ �9�����������(
������ ������� �&������?���
&���������� ���>(
����� ���� �
���� �������� ��������@���%� ��#� ���
�� ���� ���� �������� �
-50
15,-
,,5/-
/,51-
A1-
B���� �����
�����
��%'������
����
B��������
������ �������@���%� ��#� �� ��������
�� ���� ���� �������� �
-5,
.50
154
C5,1
,25.C
B���� �&�
�&�
��%'�� �&&
�&&
B���� �&&
A.C 6��%
=����@��%�%� �%* =+
�������@��%�%� �%�* �+
���� �%�* �+
���������*��+ ���*��+
���������*�6+"������ ���*�6+������� �%�* �+
���8�9� �%*��+
�%�� ���*��+
"������ ���8�9� �%*�6+
�%��"������ ���*�6+
���������8�9� �%*�6+
�%�����������*�6+
���������8�9� �%�*��+
�%�����������*��+
���5������� ���* �5 �+
�����
���5�����*��5��+ =���9���%����>
Boring Log
B -Page 1 of 1
Client:
Project:
Date:
DAA No.
Logged By:
Drill Type:
Drilled By:Location:
Depth
ft.
Elevation
ft.Legend Description
USCS
Symbol
SPTBlow
Count
N-
ValueNotes
0.0
-1.0
-2.0
-3.0
-4.0
-5.0
-6.0
-7.0
-8.0
-9.0
-10.0
-11.0
-12.0
-13.0
-14.0
-15.0
-16.0
620.0
618.0
616.0
614.0
612.0
610.0
608.0
606.0
604.0
8090 Villa Park DriveRichmond, Virginia 23228Phone: (804) 264-2228Fax: (804) 264-8773
1
Gresham Smith & Partners
10 South 6th Street, Suite 100, Richmond, VA 23219
Charlottesville Aitport - Hold Room
5/5/14
CV02141-16RI
JRJ
Mud Rotary
Fishburne Drilling
See Location Plan
CH
CH
-
6
10
6
4
5
5
6
6
5
5
6
6
7
7
7
4
4
4
5
4
4
4
7
16
10
10
14
8
8Subsurface water
not encountered
Concrete: approximately 8"
Sandy Fat CLAY: red-brown, damp, very stiff
to stiff
Fat CLAY with Sand: red-brown, damp,
medium stiff
Terminated: @ 15' below existing grade
Boring Log
B -Page 1 of 2
Client:
Project:
Date:
DAA No.
Logged By:
Drill Type:
Drilled By:Location:
Depth
ft.
Elevation
ft.Legend Description
USCS
Symbol
SPTBlow
Count
N-
ValueNotes
0.0
-1.0
-2.0
-3.0
-4.0
-5.0
-6.0
-7.0
-8.0
-9.0
-10.0
-11.0
-12.0
-13.0
-14.0
-15.0
-16.0
-17.0
620.0
618.0
616.0
614.0
612.0
610.0
608.0
606.0
604.0
8090 Villa Park DriveRichmond, Virginia 23228Phone: (804) 264-2228Fax: (804) 264-8773
2
Gresham Smith & Partners
10 South 6th Street, Suite 100, Richmond, VA 23219
Charlottesville Aitport - Hold Room
5/5/14
CV02141-16RI
JRJ
Mud Rotary
Fishburne Drilling
See Location Plan
CH
CH
-
3
3
5
3
5
5
6
5
6
6
6
5
5
6
6
2
2
2
5
3
3
3
6
6
10
12
11
4
6
Concrete: approximately 8"
Sandy Fat CLAY: red-brown, damp, stiff to
soft
Fat CLAY with Sand: red-brown and gray,
damp, medium stiff to very stiff
Boring Log
B -Page 2 of 2
Client:
Project:
Date:
DAA No.
Logged By:
Drill Type:
Drilled By:Location:
Depth
ft.
Elevation
ft.Legend Description
USCS
Symbol
SPTBlow
Count
N-
ValueNotes
-18.0
-19.0
-20.0
-21.0
-22.0
-23.0
-24.0
-25.0
-26.0
-27.0
-28.0
-29.0
-30.0
-31.0
602.0
600.0
598.0
596.0
594.0
592.0
590.0
8090 Villa Park DriveRichmond, Virginia 23228Phone: (804) 264-2228Fax: (804) 264-8773
2
Gresham Smith & Partners
10 South 6th Street, Suite 100, Richmond, VA 23219
Charlottesville Aitport - Hold Room
5/5/14
CV02141-16RI
JRJ
Mud Rotary
Fishburne Drilling
See Location Plan
SM
8
8
13
15
3
2
3
3
5
3
5
7
21
5
8Subsurface water
not encountered
Silty SAND: dark brown and red-brown,
micaceous, loose
Terminated: @ 30' below existing grade
Boring Log
B -Page 1 of 1
Client:
Project:
Date:
DAA No.
Logged By:
Drill Type:
Drilled By:Location:
Depth
ft.
Elevation
ft.Legend Description
USCS
Symbol
SPTBlow
Count
N-
ValueNotes
0.0
-1.0
-2.0
-3.0
-4.0
-5.0
-6.0
-7.0
-8.0
-9.0
-10.0
-11.0
-12.0
-13.0
-14.0
-15.0
-16.0
620.0
618.0
616.0
614.0
612.0
610.0
608.0
606.0
604.0
8090 Villa Park DriveRichmond, Virginia 23228Phone: (804) 264-2228Fax: (804) 264-8773
3
Gresham Smith & Partners
10 South 6th Street, Suite 100, Richmond, VA 23219
Charlottesville Aitport - Hold Room
5/5/14
CV02141-16RI
JRJ
Mud Rotary
Fishburne Drilling
See Location Plan
CH
CH
-
5
4
3
5
4
4
4
4
7
9
8
6
8
10
10
7
6
8
14
4
4
5
5
9
8
16
18
14
9Subsurface water
not encountered
Concrete: approximately 8"
Sandy Fat CLAY: red-brown and dark brown,
some gravel, damp, stiff to very stiff
Fat CLAY with Sand: red-brown, damp, stiff
Terminated: @ 15' below existing grade
APPENDIX
Section III
Laboratory Test Results
Soil Classification CalculationsGS&P- Charlottesville Albemarle Airport- GEOTECHDAA # CV02141-16RIPrepared By: ADC
Sample ID B-2
Sample Depth 13'-20'
Visual Sample Description Red-brown w/ White Mottles, Fat CLAY with Sand
Natural Moisture Content: ASTM D 2216
Pan ID 24
Pan Wt 186.16 grams
Pan + Soil (wet) 391.29 grams
Pan + Soil (dry) 336.23 grams
Natural Moisture Content 36.7%
Coarse or Fine Grained: ASTM D 422
Pan + Soil retained on No. 200 sieve (dry) 224.04 grams
Percent Passing No. 200 Sieve 74.8%
Pan + Soil retained on No. 4 sieve (dry) 186.58 grams
Percent Passing No. 4 Sieve 99.7%
Soil Classifies as Fine-Grained Soil
Atterberg Limits: ASTM D 4318Liquid Limit
No of Blows 15 24 33
Pan ID 7 9 10
Pan Wt 11.20 11.18 11.28
Pan + Soil (wet) 21.49 20.54 21.74
Pan + Soil (dry) 17.65 17.19 18.17
Moisture Content 59.5% 55.6% 51.8%
Liquid Limit 56 55 54
Liquid Limit 55
Plastic LimitPan ID 29 30
Pan Weight 2.41 2.42
Pan + Soil (wet) 9.23 9.66
Pan + Soil (dry) 8.23 8.58
Moisture Content 17.2% 17.5%
Plastic Limit 17
Plastic Index 38
USCS Classification: ASTM D 2487
Group Symbol CH
Group Name Fat CLAY with Sand
CV02141-16RI, B-2, 13'-20'
Page 1
5/21/2014
Grain Size Distribution CalculationsGS&P- Charlottesville Albemarle Airport- GEOTECHDAA # CV02141-16RIPrepared By: ADC
Sample ID B-2
Sample Depth 13'-20'
Mechanical Sieve Analysis: ASTM D 422
Sieve Weight Percent Sieve PercentSize Retained Retained Size, mm Passing
1" 0.00 0.0% 25.0 100.0%
3/4" 0.00 0.0% 19.0 100.0%
1/2" 0.00 0.0% 12.5 100.0%
3/8" 0.00 0.0% 9.5 100.0%
No. 4 0.42 0.3% 4.75 99.7%
No. 10 2.92 1.9% 2.0 97.8%
No. 40 12.72 8.5% 0.425 89.3%
No. 100 15.12 10.1% 0.15 79.2%
No. 200 6.78 4.5% 0.075 74.7%
Pan 0.10 0.1%
Total 38.06 25.3%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
0.00.11.010.0100.0
Perc
en
t P
assin
g
Sieve Size, mm
Sieve Analysis
Gravel Sand Silt & Clay
CV02141-16RI, B-2, 13'-20'
Page 2
Soil Classification CalculationsGS&P- Charlottesville Albemarle Airport- GEOTECHDAA # CV02141-16RIPrepared By: ADC
Sample ID B-3
Sample Depth 6'-10'
Visual Sample Description Red-brown Sandy Fat CLAY
Natural Moisture Content: ASTM D 2216
Pan ID 27
Pan Wt 193.76 grams
Pan + Soil (wet) 444.70 grams
Pan + Soil (dry) 384.11 grams
Natural Moisture Content 31.8%
Coarse or Fine Grained: ASTM D 422
Pan + Soil retained on No. 200 sieve (dry) 276.98 grams
Percent Passing No. 200 Sieve 56.3%
Pan + Soil retained on No. 4 sieve (dry) 194.05 grams
Percent Passing No. 4 Sieve 99.8%
Soil Classifies as Fine-Grained Soil
Atterberg Limits: ASTM D 4318Liquid Limit
No of Blows 15 28 31
Pan ID 72 5 1
Pan Wt 11.11 11.13 11.26
Pan + Soil (wet) 25.73 24.76 25.47
Pan + Soil (dry) 18.23 18.03 18.53
Moisture Content 105.3% 97.5% 95.5%
Liquid Limit 99 99 98
Liquid Limit 99
Plastic LimitPan ID 23 52
Pan Weight 4.36 2.42
Pan + Soil (wet) 17.59 11.96
Pan + Soil (dry) 13.80 9.24
Moisture Content 40.1% 39.8%
Plastic Limit 40
Plastic Index 59
USCS Classification: ASTM D 2487
Group Symbol CH
Group Name Sandy Fat CLAY
CV02141-16RI, B-3, 6'-10'
Page 1
5/21/2014
Grain Size Distribution CalculationsGS&P- Charlottesville Albemarle Airport- GEOTECHDAA # CV02141-16RIPrepared By: ADC
Sample ID B-3
Sample Depth 6'-10'
Mechanical Sieve Analysis: ASTM D 422
Sieve Weight Percent Sieve PercentSize Retained Retained Size, mm Passing
1" 0.00 0.0% 25.0 100.0%
3/4" 0.00 0.0% 19.0 100.0%
1/2" 0.00 0.0% 12.5 100.0%
3/8" 0.00 0.0% 9.5 100.0%
No. 4 0.29 0.2% 4.75 99.8%
No. 10 7.23 3.8% 2.0 96.0%
No. 40 21.02 11.0% 0.425 85.0%
No. 100 31.17 16.4% 0.15 68.6%
No. 200 21.89 11.5% 0.075 57.1%
Pan 1.86 1.0%
Total 83.46 42.9%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
0.00.11.010.0100.0
Perc
en
t P
assin
g
Sieve Size, mm
Sieve Analysis
Gravel Sand Silt & Clay
CV02141-16RI, B-3, 6'-10'
Page 2
APPENDIX
Section IV
Geotechnical Test Methods
Standard Penetration Test
Split Spoon Sampling is an in-situ technique of obtaining samples of both cohesive and cohesionless soils. The sample is taken by actually driving the split spoon sampler into the “undisturbed” soil at the bottom of the bore hole.
The bore hole is advanced using a hollow stem auger.
The Split Spoon Sampler is made up of a split steel barrel with a ball check valve in the head for venting and a
hardened steel shoe for driving. A spring sample retainer is used between the shoe and the barrel to retain any loose
or flowing materials. After the sampler is driven, the head and the shoe are removed and the barrel opens into two
halves exposing the entire sample.
The use of a 140 lb. drive weight falling freely 30" to drive the 2" O.D. (1-3/8" I.D.) split spoon sampler a
distance of one foot is known as the Standard Penetration Test. Once the sampler is lowered to the bottom of the
borehole, the sampler is driven continuously for 18". The number of blows required by the 140 lb. weight to drive
the sampler is recorded. Separate counts are made for the second 6" and the third 6" with the first 6" considered to be seating the sampler. An N-Value is obtained by adding the second and third 6" intervals and recorded. The N-Value correlation is shown below:
Standard Penetration Test Diagram
Soil Strength
Relative DensityCoarse Grained Soil, SAND
N-Value Relative Density
0-4
5-10
11-30
31-50
>50
Very Loose
Loose
Medium Dense
Dense
Very Dense
ConsistencyFine Grained Soil, SILT or CLAY
N-Value Relative Density
0-1
2-4
5-8
9-15
16-29
Very Soft
Soft
Medium Stiff
Stiff
Very Stiff
>29 Hard
SPT performed in accordance with ASTM D1586,Standard Method for Penetration Test and Split-BarrelSampling of Soils.
30" Drive Weight FreeFa ll Distance
140 lb. Drive Weight
3-1/4" Hollow Stem Auger
2" O.D. Split Spoon Samplerin undisturbed soil
Moisture Content
Moisture Content
Naturally occurring soils nearly always contain water as part of their structure. The moisture content of a soil is assumed
to be the amount of water within the pore space between the soil grains which is removable by oven drying at 110oC,
expressed as a percentage of the mass of dry soil. By ‘dry’ is meant the result of oven drying at that temperature to constant
mass, usually for a period of about 12-14 hours. In non-cohesive granular soils, this procedure removes all water present.
There are several ways in which water is held in cohesive soils, which contain clay minerals existing as plate-like
particles of less than 2�m across. The shape and very small size of these particles, and their chemical composition, enable
them to combine with or hold on to water by several complex means as follows:
1) Adsorbed water is held on the surface of the particle by powerful forces of electrical attraction and virtually in a
solid state. This water cannot be removed by oven drying at 110oC, and may, therefore, be considered a part of the
solid soil grain.
2) Water which is not so tightly held and can be removed by oven drying, but not by air drying.
3) Capillary water, held by surface tension, generally removable by air drying.
4) Gravitational water, which can move within the voids between soil grains, is removable by drainage.
5) Chemically combined water, in the form of water of hydration within the crystal structure. Except for gypsum, andsome tropical clays, this water is not generally removable by oven drying.
Moisture content is usually expressed as a percentage, always on the basis of oven-dry mass of soil. The equation for the determination of moisture content is:
w(%) =
mw
md
x100
where ,
m w = mass of water removed at 110o C.
md = mass of dried soil
The following ASTM (American Society for Testing and Materials) apply to moisture content determinations: ASTM D2216-90 Laboratory Determination of Water Content of Soil and Rock ASTM D4959 -89 Determination of Water Content of Soil By Direct Heating Method
ASTM D4643-87 Determination of Water Content of Soil by the Microwave Oven Method ASTM D3017-88 Water Content of Soil and Rock in Place by Nuclear Methods
Particle Distribution
Particle Distribution
A soil consists of an assemblage of discrete particles of various shapes and sizes. The object of a particle size analysis is
to group these particles into separate ranges of sizes, and so determine the relative proportions, by dry weight, of each size range.
Particle size analyses consist of two separate and quite different procedures in order to span the very wide range of
particle sizes which are encountered. These are sieving and sedimentation procedures. Sieving is used for gravel and sand size
(coarse) particles, which can be separated into different size ranges with a series of standard aperture openings. Sieving
cannot be used for the very much smaller silt and clay size (fine) particles, so a sedimentation procedure is used instead.
Measurements of the density of the suspension are made using a hydrometer.
For soils containing both coarse and fine particles, composite tests using both sieving and sedimentation methods may be
used if a full particle size distribution analyses is required. Particle size testing can range from a simple sieving test on a
‘clean’ sand and gravel, to elaborate composite tests on clay-silt-sand-gravel mixtures.
Presentation of particle size distribution data may include a table showing the percentages, by dry weight, of particles finer than certain standard sizes and may include a graphical presentation of the percentages plotted against the particle size on a logarithmic scale. An example of the graphical presentation with respective particle sizes follows:
Sieve Size, mm
Perc
ent
Passin
g
0 .0 %
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
0.0010 .010.111 01 0 0
Gravel Sand Silt Clay
76mm 4.75mm 75µm 5µm
Sieve Analysis
Particle size analyses are performed in accordance with ASTM D422-63, Standard Test Method for Particle-Size
Analysis of Soils or ASTM C136-84, Standard Method for Sieve Analysis of Fine and Coarse Aggregates.
Atterberg Limits
Atterberg Limits
The condition of a clay soil can be altered by changing the moisture content; the softening of clay by the addition of
water is a well known example. For every clay soil there is a range of moisture contents within which the clay is of a plastic
consistency, and the Atterberg limits provide a means of measuring and describing the plasticity range in numerical terms.
If sufficient water is mixed with a clay, it can be made into a slurry, which behaves as a viscous liquid. This is known as
the ‘liquid’ state. If the moisture content is gradually reduced by allowing it to dry out slowly, the clay eventually begins to
hold together and to offer some resistance to deformation; this is the ‘plastic’ state. With further loss of water the clay shrinks
and the stiffness increases until there is little plasticity left, and the clay becomes brittle; this is the ‘semi-solid’ state. As
drying continues, the clay continues to shrink in proportion to the amount of water lost, until it reaches the minimum volume
attainable by this process. Beyond that point further drying results in no further decrease in volume, and this is called the
‘solid’ state.
These four states, or phases, are shown diagrammatically below. The change from one phase to the next is not observable
as a precise boundary, but takes place as a gradual transition. Nevertheless three arbitrary but specific boundaries have been
established empirically, as indicated below, and are universally recognized. The moisture contents at these boundaries are
known as the Liquid Limit (LL), Plastic Limit (PL) and the Shrinkage Limit (SL).
The moisture content range between the PL and the LL is known as the Plastic Index (PI), and is a measure of the
plasticity of the clay. Cohesionless soils have no plasticity phase, so their PI is zero.
0Moisture Content Increasing
Solid State Semi-solid
State
Plastic State Liquid State
Dry
soil
Shrinkage
Limit
SL
Plastic
Limit
PL
Liquid
Limit
LL
Plastic Index
PI
Atterberg limits are performed in accordance with ASTM D4318-84, Standard Test Method for Liquid Limit, Plastic
Limit and Plasticity Index of Soils.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
BID FORM
Section 00 4100 – Page 1 of 5
TO: Melinda Crawford
Executive Director
Charlottesville-Albemarle Airport Authority
100 Bowen Loop, Suite 200
Charlottesville, Virginia 22911
Pursuant to and in compliance with the Invitation to Bid and the proposed Contract Documents relating to
construction of:
Charlottesville – Albemarle Airport Terminal Renovations and Additions
100 Bowen Loop
Charlottesville, Virginia 22911
BIDDER: _________________________________________________________
BIDDER _________________________________________________________
ADDRESS:
_________________________________________________________
DATE: _________________________________________________________
BIDDER’S REPRESENTATIVE (to be contacted for coordination and information)
___________________________________ __________________________
(Name) (Telephone Number)
___________________________________ __________________________
(Email) (Facsimile Number)
The undersigned, having become thoroughly familiar with the terms and conditions of the proposed Con-
tract Documents and with local conditions affecting the performance and costs of the Work at the place
where the Work is to be completed, and having fully inspected the site in all particulars, hereby proposes
and agrees to fully perform the Work within the time stated and in strict accordance with the proposed
Contract Documents, including furnishing any and all labor and materials, and to do all of the work re-
quired to construct and complete said Work in accordance with the Contract Documents, for the following
sum of money:
A. TOTAL COST FOR ADDITIONS TO EXISTING FACILITY – FIRST FLOOR
EXPANSION portion of the work INCLUDED in the lump sum TOTAL PROJECT below.
______________________________________________________Dollars ($_________________)
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
BID FORM
Section 00 4100 – Page 2 of 5
B. TOTAL COST FOR ADDITIONS TO EXISTING FACILITY – SECOND FLOOR
INFILL portion of the work INCLUDED in the lump sum TOTAL PROJECT below.
______________________________________________________Dollars ($_________________)
C. TOTAL COST FOR TERMINAL RENOVATIONS – FIRST FLOOR RESTROOMS
portion of the work INCLUDED in the lump sum TOTAL PROJECT below.
______________________________________________________Dollars ($_________________)
D. TOTAL COST FOR TERMINAL RENOVATIONS – SECURITY CHECKPOINT
portion of the work INCLUDED in the lump sum TOTAL PROJECT below.
______________________________________________________Dollars ($_________________)
E. TOTAL COST FOR ADMINISTRATION AREA TERMINAL RENOVATIONS portion
of the work INCLUDED in the lump sum TOTAL PROJECT below.
______________________________________________________Dollars ($_________________)
F. BID ALTERNATE No. 1 – LAVATORY FAUCET: Change of lavatory faucet and addition
of paper towel dispensers and electric hand dryers. This includes all work as defined in the
Alternate Breakdown Drawing AS0.1 and further defined in the Bid Documents, and in general
includes change from a combination lavatory faucet/hand dryer to a lavatory faucet without
hand drying feature, plus the addition of paper towel dispensers and wall mounted electric hand
dryers.
If the Owner elects to proceed with Alternate No. 1, add the sum of:
______________________________________________________Dollars ($_________________)
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
BID FORM
Section 00 4100 – Page 3 of 5
G. BID ALTERNATE No. 2 – ROOFING MEMBRANE WARRANTY: Change roofing
warranty period. This includes all work as defined in the Alternate Breakdown Drawing AS0.1
and further defined in the Bid Documents.
If the Owner elects to proceed with Alternate No. 1, add the sum of:
______________________________________________________Dollars ($_________________)
H. BID ALTERNATE No. 3 – TERRAZZO STRIPPING AND SEALING: Strip and seal
existing terrazzo. This includes all work as defined in the Alternate Breakdown Drawing AS0.1
and further defined in the Bid Documents.
If the Owner elects to proceed with Alternate No. 1, add the sum of:
______________________________________________________Dollars ($_________________)
I. NOT USED.
J. BID ALTERNATE No. 4 – TERRAZZO POLISHING: Strip, grind and polish existing
terrazzo. This includes all work as defined in the Alternate Breakdown Drawing AS0.1 and
further defined in the Bid Documents.
If the Owner elects to proceed with Alternate No. 1, add the sum of:
______________________________________________________Dollars ($_________________)
K. TOTAL LUMP SUM BID for TOTAL PROJECT
Items A + B + C + D + E + F + G + h + J as defined above = TOTAL LUMP SUM BID
$__________________________________ (Figures)
___________________________________________________________________Dollars
(Written Amount)
L. We agree to enter into an Agreement with Owner within ten (10) days of the award of same to
us for the price named in our Bid.
M. It is expressly agreed by us that OWNER shall have the right to reject any and all Bids and to
waive any minor non-substantive errors in the Bid and accept the Bid in OWNERS interests.
N. In default of the performance on our part of the conditions of Bid, our failure to enter into an
Agreement with OWNER within the time above set, we herewith furnish a Bid Security in the
amount of $ , which shall be absolutely forfeited to OWNER but otherwise the
said Bid Security shall be returned.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
BID FORM
Section 00 4100 – Page 4 of 5
O. The Contractor shall review the Construction Phasing drawings and shall recognize and
understand that the Airport is a 24 hour/day 7 day/week facility and conform to the requirements
for maintaining operations as indicated in the Contract Documents. If at any time during the
project the Security Screening Checkpoint area is not able to process passengers nor is
accessible and open to the public during regular operating hours, the Contractor shall pay the
Owner Five Hundred Dollars and No Cents ($500.00) per minute that this area is closed.
P. Contractor and Owner recognize that time is of the essence of this agreement and that the owner
will suffer financial loss if the work is not completed within the times specified, plus any
extensions thereof allowed in accordance with the contract documents. The parties also
recognize the delays, expense, and difficulties involved in proving in a legal or arbitration
preceding the actual loss suffered by the Owner if the work is not completed on time.
Accordingly, instead of requiring any such proof, owner and contractor agree that as liquidated
damages for delay (but not as penalty), contractor shall pay owner Five Hundred Dollars and
No Cents ($500.00) for each calendar day that expires after the time specified for substantial
completion until the work is substantially complete. After substantial completion, if contractor
shall neglect, refuse, or fail to complete the remaining work within the contract time or any
proper extension thereof granted by owner, contractor shall pay owner Five Hundred Dollars
and No Cents ($500.00) for each calendar day that expires after the time specified for final
completion and readiness for final payment until the work is completed and ready for final
payment.
Q. We agree to begin Work at any time we may be notified by the Owner, and substantially
complete all of the Work embraced in the Agreement within 420 Days of Notice to Proceed.
R. ADDENDA.
This will acknowledge receipt of the following addenda which are part of the Bidding Docu-
ments:
Addendum No. ________ Dated __________________________
Addendum No. ________ Dated __________________________
Addendum No. ________ Dated __________________________
Addendum No. ________ Dated __________________________
S. The undersigned has read all sections under "Instructions to Bidders."
T. By signing the attached, the bidder certifies that a copy of the Contract Documents are in
the Bidder’s possession, and that all work called for in the Contract Documents will be
done in accordance with these Contract Documents.
U. CONTRACTOR'S REGISTRATION AND SIGNATURE
Registered Virginia Contractor Class and No.____________________________
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
BID FORM
Section 00 4100 – Page 5 of 5
(NOTE: FAILURE TO INCLUDE CONTRACTOR’S REGISTRATION NUMBER IS GROUNDS FOR
REJECTION OF THE BID.)
Contractor________________________________ Signed_______________________
Date_____________________________________ Title_________________________
NOTE: If Bidder is a corporation, write state of incorporation under signature.
MAILING ADDRESS AND TELEPHONE NUMBER OF BIDDER:
___________________________________________________________________________________
___________________________________________________________________________________
________________
( ) [Telephone]
V. Contractor shall refer to the FAA 150/5370-10F Part I GENERAL PROVISIONS FOR
FEDERALLY-FUNDED PROJECTS and acknowledge compliance. All bidders at Bid
Opening must include the information required this this Section within with their bid at Bid
Opening or their bid shall be deemed Non-Compliant.
Contractor________________________________ Signed_______________________
Date_____________________________________
W. Contractor has read and acknowledges the special security measures summarized on sheet C0.1
of the Bid Documents and hereby indicates that they and all associated individuals under the
control of the Contractor shall comply with the requirements.
Contractor________________________________ Signed_______________________
Date_____________________________________
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
BID BOND FORM – AIA A310
Section 00 4300 – Page 1 of 1
The "Bid Bond”, AIA Document A310, forms a part of the Construction Documents.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
LIST OF SUBCONTRACTORS
Section 00 4336 – Page 1 of 1
The Undersigned states the following is a full and complete list of the proposed Subcontractors on this
Project and the class of work to be performed by each, and that such list will not be added to nor altered
without written consent of the Owner through the Engineer. Bidder is required to attach additional sheets
to indicate additional Subcontractors as necessary.
Subcontractor and Address
Class of Work
to be Performed
Percentage of Work
to be Performed
(1)
(2)
(3)
(4)
(5)
(6)
Dated: Bidder
By:
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STATEMENT OF EXPERIENCE OF BIDDER
Section 00 4513 – Page 1 of 1
The Bidder is required to state what work of similar magnitude of character he has done, and to give
references that will enable the Owner to judge of his experience, skill and business standing and of his
ability to conduct the work as completely and as rapidly as required under the terms of the Contract. A
minimum of five (5) similar projects completed within the past ten (10) years shall be listed.
Project and Location Reference
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Dated:
Bidder
By:
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
DRUG-FREE WORKPLACE AFFIDAVIT OF PRIME BIDDER
Section 00 4537 – Page 1 of 1
STATE OF VIRGINIA Charlottesville-Albemarle Airport Terminal Renovations and Addition
COUNTY OF ALBEMARLE CHARLOTTESVILLE, VIRGINIA
NOW COMES AFFIANT, who being duly sworn, deposes and says:
1. He/She is the principal officer for _________________________________;
2. That the bidding entity has submitted a bid to the Charlottesville-Albemarle Airport Authority for
the construction of Terminal Renovations and Addition.
3. That the bidding entity employs no less than five (5) employees;
4. That Affiant certifies that the bidding entity has in effect, at the time of submission of its bid to
perform the construction referred to above, a drug-free workplace program that complies with
Virginia State Code.
5. That this Affidavit is made on personal knowledge.
Further Affiant saith not.
___________________________________
AFFIANT
SUBSCRIBED AND SWORN before me this ______ day of ____________________, 20____.
___________________________________
NOTARY PUBLIC
My Commission Expires: _______________
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STATEMENT OF COMPLIANCE CERTIFICATE – ILLEGAL IMMIGRANTS
Section 00 4538 – Page 1 of 1
EACH CONTRACTOR BIDDING SHALL FILL IN AND SIGN THE FOLLOWING
This is to certify that ________________________________________________________ have fully
complied with all the requirements of Chapter No. 878 (House Bill No. 111 and Senate Bill No. 411)
which serves to amend Tennessee Code Annotated Tile 12, Chapter 4, Part I.
• All Bidders for construction services on this project shall be required to submit an affidavit (by
executing this compliance document) as part of their bid, which attests that such Bidder shall comply
with requirements of Chapter No. 878.
Signed:
State of )
) ss
County of )
Personally appeared before me, ___________________________________ the undersigned Notary
Public, ________________________________, the within named bargainor, with whom I am personally
acquainted, and known to me to be the President / Owner / Partner (as applicable) of the
___________________________________, Corporation, Partnership, Sole Proprietorship (as applicable)
and acknowledged to me that he executed the foregoing document for the purposes recited therein.
Witness my hand, at office, this ______________ day of _________________, 20____.
Notary Public
My commission expires _______________________
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
8/31/2014 150/5370-10F
1
Part 1 – General Provisions
Intentionally left blank
8/31/2014 150/5370-10F
Section 10 Definition of Terms 3 Charlottesville-Albemarle Terminal Renovations and Addition
Section 10 Definition of Terms
Whenever the following terms are used in these specifications, in the contract, or in any documents or other instruments pertaining to construction where these specifications govern, the intent and meaning shall be interpreted as follows:
10-01 AASHTO. The American Association of State Highway and Transportation Officials, the successor association to AASHTO.
10-02 ACCESS ROAD. The right-of-way, the roadway and all improvements constructed thereon connecting the airport to a public highway.
10-03 ADVERTISEMENT. A public announcement, as required by state or local law, of the Invitation for Bids for work to be performed Public notice of the Invitation for Bids shall be given at least 10 days prior to the deadline set for receipt of bids, by posting on the Virginia Department of General Services’ central electronic procurement website, or other appropriate websites.
10-04 AIP. The Airport Improvement Program, a grant-in-aid program, administered by the Federal Aviation Administration.
10-05 AIR OPERATIONS AREA. For the purpose of these specifications, the term air operations area shall mean any area of the airport used or intended to be used for the landing, takeoff, or surface maneuvering of aircraft. An air operation area shall include such paved or unpaved areas that are used or intended to be used for the unobstructed movement of aircraft in addition to its associated runway, taxiway, or apron.
10-06 AIRPORT. Airport means the real property owned and operated by the Charlottesville-Albemarle Airport located in Charlottesville, Virginia, including all areas of land or water which is used or intended to be used for the landing and takeoff of aircraft; an appurtenant area used or intended to be used for airport buildings or other airport facilities or rights of way; and airport buildings and facilities located in any of these areas, and includes a heliport.
10-07 ASTM. The American Society for Testing and Materials.
10-08 AWARD. The acceptance, by the Owner, of the successful bidder’s bid.
10-09 BIDDER. Any individual, partnership, firm, or corporation, acting directly or through a duly authorized representative, who submits a bid for the work contemplated.
10-10 BUILDING AREA. An area on the airport to be used, considered, or intended to be used for airport buildings or other airport facilities or rights-of-way together with all airport buildings and facilities located thereon.
10-11 CALENDAR DAY. Every day shown on the calendar.
10-12 CHANGE ORDER. A written order to the Contractor authorizing changes in the work, the contract price, or the time for performance, and establishing the basis of payment and contract time adjustment, if any, for any work affected by such changes. The work covered by a change order shall be within the scope of the contract.
10-13 CONTRACT. The written agreement between the parties, setting forth the terms and conditions for completion of the services and work to be performed. The Contract shall include the following documents (collectively, the “Contract Documents”): the written form of agreement
150/5370-10F 08/31/2014
4 Section 10 Definition of Terms Charlottesville-Albemarle Terminal Renovations and Addition
between the Contractor and the Owner; the Advertisement; the terms, conditions, specifications and other requirements set forth within the Owner’s Invitation for Bids; the Contractor’s Bid; Performance and Payment Bonds; and any other documents referenced in any of the foregoing or incorporated therein by reference.
10-14 CONTRACT ITEM (PAY ITEM). A specific unit of work for which a price is provided in the contract.
10-15 CONTRACT TIME. The number of calendar days or working days, stated in the bid, allowed for completion of the contract, including authorized time extensions. If a calendar date of completion is stated in the bid, in lieu of a number of calendar or working days, the contract shall be completed by that date.
10-16 CONTRACTOR. The individual, partnership, firm, or corporation responsible for the performance of the work contracted and for the payment of all legal debts pertaining to the work, whether acting directly or through lawful agents, subcontractors or employees.
10-17 DRAINAGE SYSTEM. The system of pipes, ditches, and structures by which surface or subsurface waters are collected and conducted from the airport area.
10-18 ARCHITECT. The individual, partnership, firm, or corporation duly authorized by the Owner to be responsible for observation of the contract work and acting directly or through an authorized representative.
10-19 EQUIPMENT. All machinery, together with the necessary supplies for upkeep and maintenance, and also all tools and apparatus necessary for the proper construction and acceptable completion of the work.
10-20 EXTRA WORK. An item of work not provided for in the awarded contract as previously modified by change order or supplemental agreement, but which is found by the Architect to be necessary to complete the work within the intended scope of the contract as previously modified.
10-21 FAA. The Federal Aviation Administration of the U.S. Department of Transportation. When used to designate a person, FAA shall mean the Administrator or his/her duly authorized representative.
10-22 FEDERAL SPECIFICATIONS. The Federal Specifications and Standards, Commercial Item Descriptions, and supplements, amendments, and indices thereto are prepared and issued by the General Services Administration of the Federal Government.
10-24 INSPECTOR. An authorized representative of the Architect assigned to make all necessary inspections and/or tests of the work performed or being performed, or of the materials furnished or being furnished by the Contractor.
10-25 INTENTION OF TERMS. Whenever, in these specifications or on the plans, the words “directed,” “required,” “permitted,” “ordered,” “designated,” “prescribed,” or words of like import are used, it shall be understood that the direction, requirement, permission, order, designation, or prescription of the Architect is intended; and similarly, the words “approved,” “acceptable,” “satisfactory,” or words of like import, shall mean approved by, or acceptable to, or satisfactory to the Architect, subject in each case to the concurrence of the Owner.
It is further understood that the Architect will not be responsible for the Contractor’s procedures, means or methods for accomplishing the work. If words such as “direct” or the like are used, they shall impart a result and not the means to the result.
8/31/2014 150/5370-10F
Section 10 Definition of Terms 5 Charlottesville-Albemarle Terminal Renovations and Addition
Any reference to a specific requirement of a numbered paragraph of the contract specifications or a cited standard shall be interpreted to include all general requirements of the entire section, specification item, or cited standard that may be pertinent to such specific reference.
10-26 LABORATORY. The official testing laboratories of the Owner or such other laboratories as may be designated by the Architect.
10-27 LIGHTING. A system of fixtures providing or controlling the light sources used on or near the airport or within the airport buildings. The field lighting includes all luminous signals, markers, floodlights, and illuminating devices used on or near the airport or to aid in the operation of aircraft landing at, taking off from, or taxiing on the airport surface.
10-28 MAJOR AND MINOR CONTRACT ITEMS. A major contract item shall be any item that is listed in the bid, the total cost of which is equal to or greater than 20 percent of the total amount of the award contract. All other items shall be considered minor contract items.
10-29 MATERIALS. Any substance specified for use in the construction of the contract work.
10-30 NOTICE TO PROCEED. A written notice to the Contractor to begin the actual contract work on a previously agreed to date. If applicable, the Notice to Proceed shall state the date on which the contract time begins.
10-31 OWNER. The term “Owner” shall mean the Charlottesville-Albemarle Airport Authority. For AIP contracts, the term “sponsor” shall have the same meaning as the term “Owner.” Where the term “Owner” is capitalized in this document, it shall mean airport owner or sponsor only.
10-32 PAVEMENT. The combined surface course, base course, and subbase course, if any, considered as a single unit.
10-33 PAYMENT BOND. The approved form of security furnished by the Contractor as a guaranty conditioned upon the Contractor’s prompt payment in full all bills, charges and accounts for materials furnished and labor supplied or performed in the furtherance of the work. The bond shall be for the protection of claimants who have and fulfill contracts to supply labor or materials to the Contractor to whom the contract is awarded, or to any subcontractors, in furtherance of the work provided for in the contract.
10-34 PERFORMANCE BOND. The approved form of security furnished by the Contractor as a guaranty conditioned upon the faithful performance of the Contract in strict conformity with the plans, specifications and conditions of the Contract.
10-35 PLANS. The official drawings or exact reproductions which show the location, character, dimensions and details of the airport and the work to be done; all such drawings and reproductions shall be deemed to identify requirements for the work, supplementary to the written specifications, and shall be part of the Contract documents.
10-36 PROJECT. The agreed scope of work for accomplishing specific airport development with respect to a particular airport.
10-37 BID. The written offer of the bidder, submitted on the approved bid form, to perform the contemplated work and furnish the necessary materials in accordance with the requirements of the IFB.
10-38 BID GUARANTY. The security furnished with a bid to guarantee that the bidder will enter into a contract if his/her bid is accepted by the Owner.
10-39 RUNWAY. The area on the airport prepared for the landing and takeoff of aircraft.
150/5370-10F 08/31/2014
6 Section 10 Definition of Terms Charlottesville-Albemarle Terminal Renovations and Addition
10-40 SPECIFICATIONS. A part of the contract containing the written directions and requirements for completing the work. Standards for specifying materials or testing which are cited in the contract specifications by reference shall be deemed incorporated into the Contract Documents as if set forth verbatim.
10-41 SPONSOR. See definition above of “Owner.”
10-42 STRUCTURES. Airport facilities such as bridges; culverts; catch basins, inlets, retaining walls, cribbing; storm and sanitary sewer lines; water lines; underdrains; electrical ducts, manholes, handholes, lighting fixtures and bases; transformers; flexible and rigid pavements; navigational aids; buildings; vaults; and, other manmade features of the airport that may be encountered in the work and not otherwise classified herein.
10-43 SUBGRADE. The soil that forms the pavement foundation.
10-44 SUPERINTENDENT. The Contractor’s executive representative who is present on the work during progress, authorized to receive and fulfill instructions from the Architect, and who shall supervise and direct the construction.
10-45 SUPPLEMENTAL AGREEMENT. A written agreement between the Contractor and the Owner adding additional work, or changing any requirements or specifications for the work, that would result in an increase or decrease of the total Contract Price, or any major contract item, by more than 25 percent, such increased or decreased work being within the scope of the originally awarded contract. A supplemental agreement must be approved by the Owner’s governing board, prior to the authorization of any Change Order relating to such work.
10-46 SURETY. The corporation, partnership, or individual, other than the Contractor, executing payment or performance bonds that are furnished to the Owner by the Contractor.
10-47 TAXIWAY. For the purpose of this document, the term taxiway means the portion of the air operations area of an airport that has been designated by competent airport authority for movement of aircraft to and from the airport’s runways or aircraft parking areas.
10-48 WORK. The furnishing of all labor and other services, and all materials, tools, equipment, and incidentals necessary or convenient to the Contractor’s performance of the Contract in strict conformity with the plans, specifications and all other terms and conditions of the Contract Documents.
10-49 WORKING DAY. A working day shall be any day other than a legal holiday, Saturday, or Sunday on which the normal working forces of the Contractor may proceed with regular work for at least 6 hours toward completion of the contract. When work is suspended for causes beyond the Contractor’s control, Saturdays, Sundays and holidays on which the Contractor’s forces engage in regular work, requiring the presence of an inspector, will be considered as working days.
10-101 ADDENDA. Written or graphic instruments issued by or on behalf of the Owner, prior to the opening of Bids, which clarify, explain, correct or otherwise change the information or requirements set forth within the Invitation for Bids. Upon issuance, an Addenda becomes part of the Invitation for Bids.
10-102 FAA ADVISORY CIRCULAR (AC). A document prepared by the Federal Aviation Administration to provide guidance and information in a designated aviation related subject area, including standards, materials, and/or methods. The current edition of AC’s, approved by the FAA can be found on the FAA Web Site at http://www.faa.gov/airports_airtraffic/airports/resources/advisory_circulars.
8/31/2014 150/5370-10F
Section 10 Definition of Terms 7 Charlottesville-Albemarle Terminal Renovations and Addition
10-103 INSTALL. Unless described otherwise in the plans or specifications, install shall mean to furnish the item(s) referenced and to provide all materials, labor, equipment, and tools necessary to establish the referenced items(s) in place and in the correct working order.
10-104 NOTICE OF AWARD. The written notice by the Owner to the apparent low bidder that they are the successful bidder and, that upon compliance with the contract conditions, the Owner intends to execute the contract with the Apparent Low Bidder.
10-105 SHOP DRAWINGS. All drawings, diagrams, illustrations, schedules and other data which are prepared by the Contractor, a subcontractor, manufacturer, supplier or distributor and which illustrate the equipment, material or some portion of the Work. All shop drawings shall be approved by the Contractor and submitted to the Architect for review and acceptance for reasonable conformance to the contract documents.
10-106 SUBCONTRACTOR. An individual, firm or corporation having a direct contract with the Contractor or with any other subcontractor for the performance of a part of the work at the site.
10-107 SUBSTANTIAL COMPLETION. The work has progressed to the point where, in the opinion of the Owner, it is sufficiently complete, in strict conformity with the Contract Documents, so that the Work can be utilized for the purposes for which it is intended.
10-108 VIRGINIA DEPARTMENT OF TRANSPORTATION ROAD AND BRIDGE SPECIFICATIONS, CURRENT EDITION. Means the Road and Bridge Specifications of the Commonwealth of Virginia, Department of Transportation, utilized for highway construction. When referenced in any technical specification for this project, such specifications shall be deemed incorporated into such specification, as if set forth therein verbatim.
10-109 VIRGINIA DEPARTMENT OF TRANSPORTATION ROAD AND BRIDGE STANDARDS, CURRENT EDITION. Means the Road and Bridge Standards of the Commonwealth of Virginia, Department of Transportation utilized for highway design and construction. When referenced on the plans and specifications, such standards shall be deemed incorporated into such plans and specifications, as if set forth therein verbatim.
END OF SECTION 10
Intentionally left blank
8/31/2014 150/5370-10F
Section 20 Bid Requirements and Conditions 9 Charlottesville-Albemarle Terminal Renovations and Addition
Section 20 Bid Requirements and Conditions
20-01 ADVERTISEMENT (Notice to Bidders). A Copy of the Advertisement for the project has been incorporated in these specifications. See Section 00 1113.
20-02 RESPONSIBILITY OF BIDDERS. Following public opening and announcement of all bids received, the apparent low bidder will be required to furnish the Owner satisfactory evidence of responsibility. Such evidence, unless otherwise set forth herein, shall consist of statements identifying the bidder’s past experience on similar work; a list of equipment that will be available for the work; and a list of key personnel that will be available; a statement or report of the bidder’s financial resources and liabilities as of the last calendar year, or the Contractor’s last fiscal year, certified by a public accountant, accompanied by a written certification of the Contractor as to whether his financial responsibility is approximately the same as stated or reported by the public accountant. If the bidder’s financial responsibility has changed, the bidder shall qualify the public accountant’s statement or report to report the bidder’s true financial condition at the time such qualified statement or report is submitted to the Owner.
20-03 ISSUANCE OF BID FORMS. The Owner shall furnish bidders with bid forms, and every bid shall be submitted on the Owner’s forms. All papers bound with or attached to the Owner’s bid forms are necessary parts and must not be detached.
The Invitation for Bids, and all of the terms, conditions, requirements, plans and specifications included therein, shall be deemed incorporated as a part of the bid whether attached or not.
20-04 DEBARMENT Prospective contractors may be debarred from participating in the competitive bidding process, in accordance with the written procedures approved by the Owner’s governing board, as most recently set forth within the Owner’s Procurement Policy and Purchasing Procedures, and in accordance with applicable federal and state laws and regulations. A copy of the Owner’s procedures is available to any bidder upon request.
20-05 INTERPRETATION OF ESTIMATED BID QUANTITIES. An estimate of quantities of work to be done and materials to be furnished under these specifications is given in the bid. It is the result of careful calculations and is believed to be correct. It is given only as a basis for comparison of bids and the award of the contract. The Owner does not expressly or by implication agree that the actual quantities involved will correspond exactly therewith; nor shall the bidder plead misunderstanding or deception because of such estimates of quantities, or of the character, location, or other conditions pertaining to the work. Payment to the Contractor will be made only for the actual quantities of work performed or materials furnished in accordance with the plans and specifications. It is understood that the quantities may be increased or decreased as hereinafter provided in the subsection titled ALTERATION OF WORK AND QUANTITIES of Section 40 without in any way invalidating the unit bid prices.
20-06 EXAMINATION OF PLANS, SPECIFICATIONS, AND SITE. The bidder is expected to carefully examine the site of the proposed work, the bid, plans specifications, and all other terms and conditions set forth and referenced within the Invitation for Bids and Project Manual. He shall satisfy himself as to the character, quality, and quantities of work to be performed, materials to be furnished, and as to the requirements of the proposed contract. The submission of a bid shall be prima facie evidence that the bidder has made such examination and is satisfied as to the
150/5370-10F 08/31/2014
10 Section 20 Bid Requirements and Conditions XXX Project Name #####
conditions to be encountered in performing the work and as to the requirements of the proposed contract, plans, and specifications.
Boring logs and other records of subsurface investigations and tests are available for inspection of bidders. It is understood and agreed that such subsurface information, whether included in the plans, specifications, or otherwise made available to the bidder, was obtained and is intended for the Owner’s design and estimating purposes only. Such information has been made available for the convenience of all bidders. It is further understood and agreed that each bidder is solely responsible for all assumptions, deductions, or conclusions which he may make or obtain from his/her examination of the boring logs and other records of subsurface investigations and tests that are furnished by the Owner.
20-07 PREPARATION OF BID. The bidder shall submit his/her bid on the forms furnished by the Owner. All blank spaces in the bid forms must be correctly filled in where indicated for each and every item for which a quantity is given. The bidder shall state the price (written in ink or typed) both in words and numerals for which he proposes to do each pay item furnished in the bid. In case of conflict between words and numerals, the words, unless obviously incorrect, shall govern.
The bidder shall sign his/her bid correctly and in ink. If the bid is made by an individual, his/her name and post office address must be shown. If made by a partnership, the name and post office address of each member of the partnership must be shown. If made by a corporation, the person signing the bid shall give the name of the state under the laws of which the corporation was chartered and the name, titles, and business address of the president, secretary, and the treasurer. Anyone signing a bid as an agent shall file evidence of his/her authority to do so and that the signature is binding upon the firm or corporation.
As required by Virginia Code Sec. 2.2-4311.2 every bidder organized or authorized to transact business in the Commonwealth of Virginia pursuant to Title 13.1 or Title 50 of the Virginia Code, must include within its bid submission the identification number issued to it by the Virginia State Corporation Commission. In the event a bidder does not have such a number, its bid submission must include a statement signed by an attorney licensed to practice within the Commonwealth of Virginia, describing shy the bidder is not required to be so authorized.
20-08 IRREGULAR BIDS. Bids shall be considered irregular, and therefore non-responsive, when they deviate from the exact requirements of the Invitation for Bids. Examples of irregularities that will cause a bid to be deemed nonresponsive include, but are not limited to the following:
a. If the bid is on a form other than that furnished by the Owner, or if the Owner’s form is altered, or if any part of the bid form is detached.
b. If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind that make the bid incomplete, indefinite, or otherwise ambiguous.
c. If the bid does not contain a unit price for each pay item listed in the bid, except in the case of authorized alternate pay items, for which the bidder is not required to furnish a unit price.
d. If the bid contains unit prices that are obviously unbalanced.
e. If the bid is not accompanied by the bid guaranty specified by the Owner.
The Owner may, but is not required to, waive a minor defect or variation of a bid from the exact requirements of the Invitation for Bids, if such defect or variation does not affect the price, quality, quantity or delivery schedule for the goods, services or construction being procured.
8/31/2014 150/5370-10F
Section 20 Bid Requirements and Conditions 11 Charlottesville-Albemarle Terminal Renovations and Addition
20-09 BID BOND. Each separate bid shall be accompanied by a surety bond, certified check or cashier’ check in the amount not less than 5 percent (5%) of the Bid Price. Such surety bond shall protect the Owner, as obligee. A check shall be made payable to the Owner.
20-10 DELIVERY OF BID. Each bid submitted shall be placed in a sealed envelope plainly marked on its exterior with the following information: project name and number; airport name; the name and business address of the bidder, and the bidder’s Virginia licensed contractor number. When sent by mail, preferably registered, the sealed bid, marked as indicated above, should be enclosed in an additional envelope. No bid will be considered unless received at the place specified in the advertisement before the deadline specified for the Owner’s receipt of bids. Bids received after the deadline shall be returned to the bidder unopened.
20-11 WITHDRAWAL OR REVISION OF BIDS. A bidder may withdraw a bid at any time prior to the time scheduled for Bid Opening. After Bid Opening, a bidder may withdraw or revise a bid only in accordance with the provisions of Virginia Code 2.2-4330 and the procedure specified within Virginia Code 2.2-4330(B)(1). A bidder who seeks to withdraw or revise a bid after Bid Opening must give notice in writing of his claim of right to withdraw his bid, within two (2) business days after the conclusion of the Bid Opening and must submit original work papers along with such written notice.
20-12 PUBLIC OPENING OF BIDS. Bids shall be opened, and read, publicly at the date, time and place specified in the advertisement (“Bid Opening”). Bidders, their authorized agents, and other interested persons are invited to attend. Bids that were received after the deadline for receipt of bids shall be returned to the bidder unopened.
20-13 DISQUALIFICATION OF BIDDERS. A bidder shall be considered disqualified for any of the following reasons:
a. Submitting more than one bid from the same partnership, firm, or corporation under the same or different name.
b. Evidence of collusion among bidders. Bidders participating in such collusion shall be disqualified as bidders for the work referenced within the IFB, and for any future work of the Owner until any such participating bidder has been reinstated by the Owner as a qualified bidder.
c. Lack of mandatory qualifications or experience set forth within the Invitation for Bids.
Any bidder disqualified from participation, shall be notified in writing of the Owner’s determination. Prior to any such disqualification, the Owner shall notify the bidder in writing of the results of its initial evaluation, disclose the factual support for its conclusions, and, if requested by the bidder within 5 business days after receipt of the notice, Owner shall allow the bidder an opportunity to inspect any documents that relate to the determination.
END OF SECTION 20
Intentionally left blank
8/31/2014 150/5370-10F
Section 30 Award and Execution of Contract 13 Charlottesville-Albemarle Terminal Renovations and Addition
Section 30 Award and Execution of Contract
30-01 EVALUATION OF BIDS. After the bids are publicly opened and read, they will be compared on the basis of the summation of the products obtained by multiplying the estimated quantities shown in the bid by the unit bid prices. If a bidder’s bid contains a discrepancy between unit bid prices written in words and unit bid prices written in numbers, the unit price written in words shall govern. Bids will also be evaluated for compliance with special qualifications required for potential contractor(s), and for compliance with other requirements of the Invitation for Bids.
The Owner reserves the right to cancel or reject the Invitation for Bids and any or all bids received in response thereto. The Owner may, but is not required to waive informalities in any bid.
30-02 AWARD OF CONTRACT. The award of a contract, if it is to be awarded, shall be made within 90 calendar days of the date specified for publicly opening bids, unless otherwise specified herein.
Award of the contract may be made by the Owner to the lowest responsive and responsible bidder. When the terms and conditions of multiple awards are provided in the Invitation for Bids, awards may be made to more than one bidder.
30-03 CANCELLATION OF AWARD. The Owner reserves the right to cancel the award without liability to the bidder, except return of bid guaranty, at any time before a contract has been fully executed by all parties and is approved by the Owner in accordance with the subsection titled APPROVAL OF CONTRACT of this section.
30-04 RETURN OF BID GUARANTY. All bid guaranties, except those of the two lowest bidders, will be returned immediately after the Owner has made a comparison of bids as hereinbefore specified in the subsection titled CONSIDERATION OF BIDS of this section. Bid guaranties of the two lowest bidders will be retained by the Owner until such time as an award is made, at which time, the unsuccessful bidder’s bid guaranty will be returned. The successful bidder’s bid guaranty will be returned as soon as the Owner receives the contracts bonds as specified in the subsection titled REQUIREMENTS OF CONTRACT BONDS of this section.
30-05 REQUIREMENTS OF CONTRACT PERFORMANCE AND PAYMENT BONDS. At the time of the execution of the contract, the successful bidder shall furnish the Owner with (i) a performance bond, in the sum of the Contract Price, conditioned upon the faithful performance of the Contract in strict conformity with the plans, specifications, terms and conditions of the Contract, and (ii) a payment bond in the sum of the Contract Price, conditioned upon the prompt payment by the Contractor for all materials furnished or labor supplied or performed in the furtherance of the Work. Each of the bonds shall be executed by one or more surety companies selected by the Contractor that are authorized to do business within the Commonwealth of Virginia. The Contract Bonds shall remain in force for one year from date of final acceptance of the equipment, materials and construction. The surety and the form of the bond or bonds shall be acceptable to the Owner. Unless otherwise specified in this subsection, the surety bond or bonds shall be in a sum equal to the full amount of the contract.
In addition to the required performance and payment bond, the Contractor will be required to give the Owner a one-year warranty covering workmanship and materials.
150/5370-10F 08/31/2014
14 Section 30 Award and Execution of Contract Charlottesville-Albemarle Terminal Renovations and Addition
30-06 EXECUTION OF CONTRACT. The successful bidder shall sign (execute) the necessary agreements for entering into the contract and return such signed contract to the owner, along with the fully executed surety bond or bonds specified in the subsection titled REQUIREMENTS OF CONTRACT BONDS of this section and proof of required insurance, within 15 calendar days from the date mailed or otherwise delivered to the successful bidder. If the contract is mailed, special handling is recommended.
30-07 APPROVAL OF CONTRACT. Upon receipt of the contract and contract bond or bonds that have been executed by the successful bidder, the Owner shall complete the execution of the contract in accordance with applicable laws, ordinances or regulations, and return the fully executed contract to the Contractor. Delivery of the fully executed contract to the Contractor shall constitute the Owner’s approval to be bound by the successful bidder’s bid and the terms of the contract.
30-08 FAILURE TO EXECUTE CONTRACT. Failure of the successful bidder to execute the contract and furnish an acceptable surety bond or bonds within the 15 calendar day period specified in the subsection titled REQUIREMENTS OF CONTRACT BONDS of this section shall be just cause for cancellation of the award and forfeiture of the bid bond/ guaranty.
30-09 INSURANCE. The Contractor shall, at its sole expense, purchase and maintain, and shall require all of its lower-tier subcontractors to purchase and maintain, in full force and effect during the performance of any contract issued hereunder, the following insurance :
WORKMEN'S COMPENSATION INSURANCE: (including employer's liability insurance) which complies with the laws of all states where services are rendered pursuant to any contract issued hereunder, and any state where employees performing such work are normally employed. .
COMMERCIAL GENERAL LIABILITY INSURANCE: written on an occurrence basis at limits of not less than:
General Aggregate $2,000,000
Products-Complete Operations Aggregate $2,000,000
Personal & Advertising Injury $1,000,000
Each Occurrence $1,000,000
\Fire Damage (Any One Fire) $ 50,000
Medical Expense (Any One Person) $ 5,000
Such insurance shall include, but shall not necessarily be limited to, specific coverage for contractual liability encompassing the indemnification provisions in Paragraph 30-10 INDEMNITY of Agreement, broad form property damage liability, and products, completed operations liability. The commercial general liability policy shall be endorsed to include the Owner and the Architect, including their officers and employees, as Additional Insured parties, and the Contractor shall provide the Owner with a copy of the endorsement(s).
AUTOMOBILE LIABILITY INSURANCE: providing liability coverage on a Symbol 1 basis (any auto) and uninsured motorists coverage on a Symbol 6 basis (owned autos subject to a compulsory uninsured motorists law) at limits of not less than $1,000,000.
BUILDERS' RISK “SPECIAL CAUSES OF LOSS” INSURANCE: For projects which include buildings, before commencement of the work, the Contractor and any subcontractor shall obtain for the period of the Construction Contract, Builders' Risk “Special causes of loss” Completed Value Insurance Coverage (including faulty workmanship, collapse, boiler and machinery, earthquake and flood) upon the entire project which is the subject of the Construction Contract.
8/31/2014 150/5370-10F
Section 30 Award and Execution of Contract 15 Charlottesville-Albemarle Terminal Renovations and Addition
Such insurance shall be endorsed to include the Owner and the Architect, including their officers and employees, as Additional Insured parties, and the Contractor shall provide the Owner with a copy of the endorsement(s).
PROOF OF INSURANCE: Upon its execution of the Contract, the Contractor shall provide proof satisfactory to the Owner of all of the required insurance policies, and the Contractor shall also provide the Owner with copies of the required endorsements. This shall be furnished at the same time as Performance and Payment Bonds. Neither approval by the Owner, nor a failure to disapprove insurance furnished by the Contractor, shall release the Contractor from full responsibility for liability, damages, and accidents, as set forth herein.
WAIVERS OF SUBROGATION: The Owner and Contractor waive all rights against (1) each other and any of their subcontractors, sub-subcontractors, agents and employees, each of the other, and (2) the Architect, Architect's consultants, separate contractors, if any, and any of their subcontractors, sub-subcontractors, agents and employees, for damages caused by fire or other perils to the extent covered by property insurance obtained pursuant to this agreement or other property insurance applicable to the Work, except such rights as they have to proceeds of such insurance held by the Owner as fiduciary. The Owner or Contractor, as appropriate, shall require of the Architect, Architect's consultants, separate contractors, if any, and the subcontractors, sub-subcontractors, agents and employees of any of them, by appropriate agreements, written where legally required for validity, similar waivers each in favor of the other parties enumerated herein. The policies shall provide such waivers of subrogation by endorsement or otherwise. A waiver of subrogation shall be effective as to a person or entity even though that person or entity would otherwise have a duty of indemnification, contractual or otherwise, did not pay the insurance premium directly or indirectly, and whether or not the person or entity had an insurable interest in the property damaged.
DURATION OF INSURANCE COVERAGE. All insurance required under this section shall be and remain in full force and effect during the Contractor’s performance of the Contract, including any time extensions, and thereafter, during the Contractor’s one-year warranty period. In addition to any notice to which the Owner or Architect may be entitled as an additional insured party, the Contractor shall give notice to the Owner and Architect of any cancellation or modification of any of the required insurance policies, immediately upon Contractor’s receipt of such notice from its insurance provider(s).
30-10 INDEMNITY. In addition to the above requirements to obtain and maintain Insurance, the Contractor shall agree to hold harmless, indemnify and defend the Owner and Architect from all claims made against the Architect, the Owner, their officers, agents, and employees, which arise out of or alleged to arise from any action or omission of the Contractor, or any subcontractor, or any of their officers, employees, or agents, and any and all claims which result from any condition created or maintained by the Contractor or Subcontractor, or any of their officers, employees or agents, which condition was not specified to be created or maintained by this Contract. The agreement to hold Architect and the Owner, their officers, agents, and employees, harmless shall not be limited to the limits of the Liability Insurance required under the provisions of these Specifications or the Contract, of which these Specifications are made a part.
30-11 BIDDERS NOTICE. Bidders are hereby notified and agree by submission of their bid that should, after award of the contract, additional items not listed on the bid become necessary and require unit prices not originally established by the Bid, that the unit price of such items shall be negotiated and shall be directly proportional to the established unit prices of similar items in the bid.
150/5370-10F 08/31/2014
16 Section 30 Award and Execution of Contract Charlottesville-Albemarle Terminal Renovations and Addition
30-12 NEGOTIATION WITH LOW BIDDER. In the event the responsive bid from the lowest responsible bidder exceeds available funds, the Owner may negotiate with the apparent low bidder to obtain a contract price within the available funds. The procedures for such negotiations shall be as follows:
a. Owner, Architect, and apparent low bidder together will review the project and attempt to find mutually agreeable proposed changes that will effectively reduce the cost of the project.
b. Apparent low bidder will present reasonably documented and substantiated proposed deductions in project cost for each potential project change which will allow Owner to evaluate each proposed deduction.
c. The parties will attempt to negotiate and sign a reasonable contract for the entire project, the price of which does not exceed available funds.
END OF SECTION 30
Intentionally left blank
150/5370-10F 08/31/2014
18 Section 40 Scope of Work Charlottesville-Albemarle Terminal Renovations and Addition
Section 40 Scope of Work
40-01 INTENT OF CONTRACT. The intent of the contract is to provide for construction and completion, in every detail, of the work described. It is further intended that the Contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies required to complete the work in accordance with the plans, specifications, and terms of the contract.
40-02 ALTERATION OF WORK AND QUANTITIES. The owner reserves and shall have the right to make such alterations in the work as may be necessary or desirable to complete the work originally intended in an acceptable manner. Unless otherwise specified herein, the Architect shall be and is hereby authorized to make such alterations in the work as may increase or decrease the originally awarded contract quantities, provided that the aggregate of such alterations does not change the total contract cost or the total cost of any major contract item by more than 25 percent (total cost being based on the unit prices and estimated quantities in the awarded contract). Alterations that do not exceed the 25 percent limitation shall not invalidate the contract nor release the surety, and the Contractor agrees to accept payment for such alterations as if the altered work had been a part of the original contract. These alterations that are for work within the general scope of the contract shall be covered by “Change Orders” issued by the Architect. Change orders for altered work shall include extensions of contract time where, in the Architect’s opinion, such extensions are commensurate with the amount and difficulty of added work.
Should the aggregate amount of altered work exceed the 25 percent limitation hereinbefore specified, such excess altered work shall be covered by supplemental agreement. If the owner and the Contractor are unable to agree on a unit adjustment for any contract item that requires a supplemental agreement, the owner reserves the right to terminate the contract with respect to the item and make other arrangements for its completion.
40-03 OMITTED ITEMS. The Architect may, in the Owner’s best interest, omit from the work any contract item, except major contract items. Major contract items may be omitted by a supplemental agreement. Such omission of contract items shall not invalidate any other contract provision or requirement.
Should a contract item be omitted or otherwise ordered to be nonperformed, the Contractor shall be paid for all work performed toward completion of such item prior to the date of the order to omit such item. Payment for work performed shall be in accordance with the subsection titled PAYMENT FOR OMITTED ITEMS of Section 90.
40-04 EXTRA WORK. Should acceptable completion of the contract require the Contractor to perform an item of work for which no basis of payment has been provided in the original contract or previously issued change orders or supplemental agreements, the same shall be called “Extra Work.” Extra Work that is within the general scope of the contract shall be covered by written change order. Change orders for such Extra Work shall contain agreed unit prices for performing the change order work in accordance with the requirements specified in the order, and shall contain any adjustment to the contract time that, in the Architect’s opinion, is necessary for completion of such Extra Work.
When determined by the Architect to be in the Owner’s best interest, he may order the Contractor to proceed with Extra Work by force account as provided in the subsection titled PAYMENT FOR EXTRA AND FORCE ACCOUNT WORK of Section 90.
8/31/2014 150/5370-10F
Section 40 Scope of Work 19 Charlottesville-Albemarle Terminal Renovations and Addition
Any claim or demand for payment of Extra Work that is not covered by written agreement (change order or supplemental agreement) shall be rejected by the Owner.
40-05 MAINTENANCE OF TRAFFIC. It is the explicit intention of the contract that the safety of aircraft, as well as the Contractor’s equipment and personnel, is the most important consideration. It is understood and agreed that the Contractor shall provide for the free and unobstructed movement of aircraft in the air operations areas of the airport with respect to his/her own operations and the operations of all his/her subcontractors as specified in the subsection titled LIMITATION OF OPERATIONS of Section 80. It is further understood and agreed that the Contractor shall provide for the uninterrupted operation of visual and electronic signals (including power supplies thereto) used in the guidance of aircraft while operating to, from, and upon the airport as specified in the subsection titled CONTRACTOR’S RESPONSIBILITY FOR UTILITY SERVICE AND FACILITIES OF OTHERS in Section 70.
With respect to his/her own operations and the operations of all his/her subcontractors, the Contractor shall provide marking, lighting, and other acceptable means of identifying: personnel; equipment; vehicles; storage areas; and any work area or condition that may be hazardous to the operation of aircraft, fire-rescue equipment, or maintenance vehicles at the airport.
When the contract requires the maintenance of vehicular traffic on an existing road, street, or highway during the Contractor’s performance of work that is otherwise provided for in the contract, plans, and specifications, the Contractor shall keep such road, street, or highway open to all traffic and shall provide such maintenance as may be required to accommodate traffic. The Contractor shall furnish erect, and maintain barricades, warning signs, flag person, and other traffic control devices in reasonable conformity with the manual of Uniform Traffic Control Devices for Streets and Highways (published by the United States Government Printing Office), unless otherwise specified herein. The Contractor shall also construct and maintain in a safe condition any temporary connections necessary for ingress to and egress from abutting property or intersecting roads, streets or highways. Unless otherwise specified herein, the Contractor will not be required to furnish snow removal for such existing road, street, or highway.
The Contractor shall make his/her own estimate of all labor, materials, equipment, and incidentals necessary for providing the maintenance of aircraft and vehicular traffic as specified in this subsection.
The cost of maintaining the aircraft and vehicular traffic specified in this subsection shall not be measured or paid for directly, but shall be included in the various contract items.
40-06 REMOVAL OF EXISTING STRUCTURES. All existing structures encountered within the established lines, grades, or grading sections shall be removed by the Contractor, unless such existing structures are otherwise specified to be relocated, adjusted up or down, salvaged, abandoned in place, reused in the work or to remain in place. The cost of removing such existing structures shall not be measured or paid for directly, but shall be included in the various contract items.
Should the Contractor encounter an existing structure (above or below ground) in the work for which the disposition is not indicated on the plans, the Architect shall be notified prior to disturbing such structure. The disposition of existing structures so encountered shall be immediately determined by the Architect in accordance with the provisions of the contract.
Except as provided in the subsection titled RIGHTS IN AND USE OF MATERIALS FOUND IN THE WORK of this section, it is intended that all existing materials or structures that may be encountered (within the lines, grades, or grading sections established for completion of the work) shall be used in the work as otherwise provided for in the contract and shall remain the property of the Owner when so used in the work.
150/5370-10F 08/31/2014
20 Section 40 Scope of Work Charlottesville-Albemarle Terminal Renovations and Addition
40-07 RIGHTS IN AND USE OF MATERIALS FOUND IN THE WORK. Should the Contractor encounter any material such as (but not restricted to) sand, stone, gravel, slag, or concrete slabs within the established lines, grades, or grading sections, the use of which is intended by the terms of the contract to be either embankment or waste, he may at his/her option either:
a. Use such material in another contract item, providing such use is approved by the Architect and is in conformance with the contract specifications applicable to such use; or,
b. Remove such material from the site, upon written approval of the Architect; or
c. Use such material for his/her own temporary construction on site; or,
d. Use such material as intended by the terms of the contract.
Should the Contractor wish to exercise option a., b., or c., he shall request the Architect’s approval in advance of such use.
Should the Architect approve the Contractor’s request to exercise option a., b., or c., the Contractor shall be paid for the excavation or removal of such material at the applicable contract price. The Contractor shall replace, at his/her own expense, such removed or excavated material with an agreed equal volume of material that is acceptable for use in constructing embankment, backfills, or otherwise to the extent that such replacement material is needed to complete the contract work. The Contractor shall not be charged for his/her use of such material so used in the work or removed from the site.
Should the Architect approve the Contractor’s exercise of option a., the Contractor shall be paid, at the applicable contract price, for furnishing and installing such material in accordance with requirements of the contract item in which the material is used.
It is understood and agreed that the Contractor shall make no claim for delays by reason of his/her exercise of option a., b., or c.
The Contractor shall not excavate, remove, or otherwise disturb any material, structure, or part of a structure which is located outside the lines, grades, or grading sections established for the work, except where such excavation or removal is provided for in the contract, plans, or specifications.
40-08 FINAL CLEANING UP. Upon completion of the work and before acceptance and final payment will be made, the Contractor shall remove from the site all machinery, equipment, surplus and discarded materials, rubbish, temporary structures, and stumps or portions of trees. He shall cut all brush and woods within the limits indicated and shall leave the site in a neat and presentable condition. Material cleared from the site and deposited on adjacent property will not be considered as having been disposed of satisfactorily, unless the Contractor has obtained the written permission of such property owner and the Architect agrees to such method of disposal which shall comply with all federal, state and local requirements.
END OF SECTION 40
Intentionally left blank
150/5370-10F 08/31/2014
22 Section 50 Control of Work Charlottesville-Albemarle Terminal Renovations and Addition
Section 50 Control of Work
50-01 AUTHORITY OF THE ARCHITECT. The Architect shall decide any and all questions which may arise as to the quality and acceptability of materials furnished, work performed, and as to the manner of performance and rate of progress of the work. The Architect shall decide all questions that may arise as to the interpretation of the specifications or plans relating to the work. The Architect shall determine the amount and quality of the several kinds of work performed and materials furnished which are to be paid for the under contract.
The Architect does not have the authority to accept pavements that do not conform to FAA specification requirements.
Notwithstanding the foregoing, and notwithstanding any other similar provision within the Invitation for Bids and Contract Documents, the Owner reserves the right, at all time, to make all final decisions as to whether the Contractor’s performance of the Work is in strict conformity with the plans, specifications and conditions of the Contract. Except as evidenced by the Owner’s advance, written agreement, the Owner is not bound by any decisions, interpretations or actions of the Architect that would alter, amend, modify or waive any material aspect of the Contract or Contract Documents, including, without limitation, the price, quality, quantity or performance schedule for materials, services or construction. The Architect shall have no authority to sign any Change Order, Supplemental Agreement, or other Contract modification or amendment on behalf of Owner. In the event that the Owner disagrees with any decision, interpretation or action of the Architect, and the Owner has been promptly apprised thereof by the Architect and/or the Contractor, then the Owner shall notify the Architect and the Contractor of any such disagreement and shall provide direction as to how the Contractor is to proceed.
50-02 CONFORMITY WITH PLANS AND SPECIFICATIONS. All work and all materials furnished shall be in reasonably close conformity with the lines, grades, grading sections, cross sections, dimensions, material requirements, and testing requirements that are specified (including specified tolerances) in the contract, plans or specifications.
If the Architect finds the materials furnished, work performed, or the finished product not within reasonably close conformity with the plans and specifications but that the portion of the work affected will, in his/her opinion, result in a finished product having a level of safety, economy, durability, and workmanship acceptable to the Owner, he will advise the Owner of his/her determination that the affected work be accepted and remain in place. In this event, the Architect will document his/her determination and recommend to the Owner a basis of acceptance that will provide for an adjustment in the contract price for the affected portion of the work. The Architect’s determination and recommended contract price adjustments will be based on good judgment and such tests or retests of the affected work as are, in his/her opinion, needed. Changes in the contract price shall be covered by contract modifications (change order or supplemental agreement) as applicable.
If the Architect finds the materials furnished, work performed, or the finished product are not in reasonably close conformity with the plans and specifications and have resulted in an unacceptable finished product, the affected work or materials shall be removed and replaced or
8/31/2014 150/5370-10F
Section 50 Control of Work 23 Charlottesville-Albemarle Terminal Renovations and Addition
otherwise corrected by and at the expense of the Contractor in accordance with the Owner’s and/or Architect’s written orders.
For the purpose of this subsection, the term “reasonably close conformity” shall not be construed as waiving the Contractor’s responsibility to complete the work in accordance with the contract, plans, and specifications. The term shall not be construed as waiving the Architect’s responsibility to insist on strict compliance with the requirements of the contract, plans, and specifications during the Contractor’s prosecution of the work, when, in the Architect’s opinion, such compliance is essential to provide an acceptable finished portion of the work.
For the purpose of this subsection, the term “reasonably close conformity” is also intended to provide the Architect with the authority, after consultation with the FAA, to use good judgment in his/her determinations as to acceptance of work that is not in strict conformity but will provide a finished product equal to or better than that intended by the requirements of the contract, plans and specifications.
The Architect will not be responsible for the Contractor’s means, methods, techniques, sequences, or procedures of construction or the safety precautions incident thereto.
50-03 COORDINATION OF CONTRACT, PLANS, AND SPECIFICATIONS. The contract, plans, specifications, and all referenced standards cited are essential parts of the contract requirements. A requirement occurring in one is as binding as though occurring in all. They are intended to be complementary and to describe and provide for a complete work. In case of discrepancy, calculated dimensions will govern over scaled dimensions; contract technical specifications shall govern over contract general provisions, plans, cited standards for materials or testing, and cited FAA advisory circulars; contract general provisions shall govern over plans, cited standards for materials or testing, and cited FAA advisory circulars; plans shall govern over cited standards for materials or testing and cited FAA advisory circulars. If any paragraphs contained in the Special Provisions conflict with General Provisions or Technical Specifications, the Special Provisions shall govern.
From time to time, discrepancies within cited standards for testing occur due to the timing of changing, editing, and replacing of standards. In the event the Contractor discovers any apparent discrepancy within standard test methods, he shall immediately call upon the Architect for his/her interpretation and decision, and such decision shall be final.
The Contractor shall not take advantage of any apparent error or omission on the plans or specifications. In the event the Contractor discovers any apparent error or discrepancy, he shall immediately call upon the Architect for his/her interpretation and decision, and such decision shall be final.
50-04 COOPERATION OF CONTRACTOR. The Contractor will be supplied with five copies each of the plans and specifications. He shall have available on the work at all times one copy each of the plans and specifications. Additional copies of plans and specifications may be obtained by the Contractor for the cost of reproduction.
The Contractor shall give constant attention to the work to facilitate the progress thereof, and he shall cooperate with the Architect and his/her representatives and with other contractors in every way possible. The Contractor shall have a competent superintendent on the work at all times who is fully authorized as his/her agent on the work. The superintendent shall be capable of reading and thoroughly understanding the plans and specifications and shall receive and fulfill instructions from the Architect or his/her authorized representative.
150/5370-10F 08/31/2014
24 Section 50 Control of Work Charlottesville-Albemarle Terminal Renovations and Addition
50-05 COOPERATION BETWEEN CONTRACTORS. The Owner reserves the right to contract for and perform other or additional work on or near the work covered by this contract.
When separate contracts are let within the limits of any one project, each Contractor shall conduct his/her work so as not to interfere with or hinder the progress of completion of the work being performed by other Contractors. Contractors working on the same project shall cooperate with each other as directed.
Each Contractor involved shall assume all liability, financial or otherwise, in connection with his/her contract and shall protect and save harmless the Owner from any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by him because of the presence and operations of other Contractors working within the limits of the same project.
The Contractor shall arrange his/her work and shall place and dispose of the materials being used so as not to interfere with the operations of the other Contractors within the limits of the same project. He shall join his/her work with that of the others in an acceptable manner and shall perform it in proper sequence to that of the others.
50-06 CONSTRUCTION LAYOUT AND STAKES. The construction plans shall establish horizontal and vertical control only. The Contractor must establish all layout required for the construction of the work.
The Contractor will be required to furnish all lines, grades and measurements from the control points necessary for the proper prosecution and control of the work contracted for under these specifications.
50-08 AUTHORITY AND DUTIES OF INSPECTORS. Inspectors employed by the Owner shall be authorized to inspect all work done and all material furnished. Such inspection may extend to all or any part of the work and to the preparation, fabrication, or manufacture of the materials to be used. Inspectors are not authorized to revoke, alter, or waive any provision of the contract. Inspectors are not authorized to issue instructions contrary to the plans and specifications or to act as foreman for the Contractor.
Inspectors employed by the Owner are authorized to notify the Contractor or his/her representatives of any failure of the work or materials to conform to the requirements of the contract, plans, or specifications and to reject such nonconforming materials in question until such issues can be referred to the Architect for his/her decision.
50-09 INSPECTION OF THE WORK. All materials and each part or detail of the work shall be subject to inspection by the Architect. The Architect shall be allowed access to all parts of the work and shall be furnished with such information and assistance by the Contractor as is required to make a complete and detailed inspection.
If the Architect requests it, the Contractor, at any time before acceptance of the work, shall remove or uncover such portions of the finished work as may be directed. After examination, the Contractor shall restore said portions of the work to the standard required by the specifications. Should the work thus exposed or examined prove acceptable, the uncovering, or removing, and the replacing of the covering or making good of the parts removed will be paid for as extra work; but should the work so exposed or examined prove unacceptable, the uncovering, or removing, and the replacing of the covering or making good of the parts removed will be at the Contractor’s expense.
Any work done or materials used without supervision or inspection by an authorized representative of the Owner may be ordered removed and replaced at the Contractor’s expense unless the Owner’s representative failed to inspect after having been given reasonable notice in writing that the work was to be performed.
8/31/2014 150/5370-10F
Section 50 Control of Work 25 Charlottesville-Albemarle Terminal Renovations and Addition
Should the contract work include relocation, adjustment, or any other modification to existing facilities, not the property of the (contract) Owner, authorized representatives of the owners of such facilities shall have the right to inspect such work. Such inspection shall in no sense make any facility owner a party to the contract, and shall in no way interfere with the rights of the parties to this contract.
50-10 REMOVAL OF UNACCEPTABLE AND UNAUTHORIZED WORK. All work that does not conform to the requirements of the contract, plans, and specifications will be considered unacceptable, unless otherwise determined acceptable by the Architect as provided in the subsection titled CONFORMITY WITH PLANS AND SPECIFICATIONS of this section.
Unacceptable work, whether the result of poor workmanship, use of defective materials, damage through carelessness, or any other cause found to exist prior to the final acceptance of the work, shall be removed immediately and replaced in an acceptable manner in accordance with the provisions of the subsection titled CONTRACTOR’S RESPONSIBILITY FOR WORK of Section 70.
No removal work made under provision of this subsection shall be done without lines and grades having been given by the Architect. Work done contrary to the instructions of the Architect, work done beyond the lines shown on the plans or as given, except as herein specified, or any extra work done without authority, will be considered as unauthorized and will not be paid for under the provisions of the contract. Work so done may be ordered removed or replaced at the Contractor’s expense.
Upon failure on the part of the Contractor to comply forthwith with any order of the Architect made under the provisions of this subsection, the Architect will have authority to cause unacceptable work to be remedied or removed and replaced and unauthorized work to be removed and to deduct the costs (incurred by the Owner) from any monies due or to become due the Contractor.
50-11 LOAD RESTRICTIONS. The Contractor shall comply with all legal load restrictions in the hauling of materials on public roads beyond the limits of the work. A special permit will not relieve the Contractor of liability for damage that may result from the moving of material or equipment.
The operation of equipment of such weight or so loaded as to cause damage to structures or to any other type of construction will not be permitted. Hauling of materials over the base course or surface course under construction shall be limited as directed. No loads will be permitted on a concrete pavement, base, or structure before the expiration of the curing period. The Contractor shall be responsible for all damage done by his/her hauling equipment and shall correct such damage at his/her own expense.
50-12 MAINTENANCE DURING CONSTRUCTION. The Contractor shall maintain the work during construction and until the work is accepted. This maintenance shall constitute continuous and effective work prosecuted day by day, with adequate equipment and forces so that the work is maintained in satisfactory condition at all times.
In the case of a contract for the placing of a course upon a course or subgrade previously constructed, the Contractor shall maintain the previous course or subgrade during all construction operations.
All costs of maintenance work during construction and before the project is accepted shall be included in the unit prices bid on the various contract items, and the Contractor will not be paid an additional amount for such work.
50-13 FAILURE TO MAINTAIN THE WORK. Should the Contractor at any time fail to maintain the work as provided in the subsection titled MAINTENANCE DURING CONSTRUCTION of this section, the Architect shall immediately notify the Contractor of such noncompliance. Such
150/5370-10F 08/31/2014
26 Section 50 Control of Work Charlottesville-Albemarle Terminal Renovations and Addition
notification shall specify a reasonable time within which the Contractor shall be required to remedy such unsatisfactory maintenance condition. The time specified will give due consideration to the exigency that exists.
Should the Contractor fail to respond to the Architect’s notification, the Owner may suspend any work necessary for the Owner to correct such unsatisfactory maintenance condition, depending on the exigency that exists. Any maintenance cost incurred by the Owner, shall be deducted from monies due or to become due the Contractor.
50-14 PARTIAL ACCEPTANCE. If at any time during the prosecution of the project the Contractor substantially completes a usable unit or portion of the work, the occupancy of which will benefit the Owner, he may request the Architect to make final inspection of that unit. If the Architect finds upon inspection that the unit has been satisfactorily completed in compliance with the contract, he may recommend to the Owner that the Owner accept it as being completed, and if the Owner agrees, the Contractor may be relieved of further responsibility for that unit. Such partial acceptance and beneficial occupancy by the Owner shall not void or alter any provision of the Contract. The Owner shall not be obligated to accept any requested partial occupancy, unless or until the Owner deems such acceptance to be in its best interests.
50-15 FINAL ACCEPTANCE. Upon receipt of due notice from the Contractor of presumptive completion of the entire project, the Architect and Owner will make an inspection. If all construction provided for and contemplated by the contract is found to be completed in strict conformity with the plans, specifications, terms and conditions of the Contract, then such inspection shall constitute the final inspection. The Architect shall notify the Contractor in writing of final acceptance as of the date of the final inspection.
If, however, the inspection discloses any work, in whole or in part, as being incomplete or otherwise unsatisfactory, the Architect will give the Contractor the necessary instructions for correction of same and the Contractor shall immediately comply with and execute such instructions. Upon correction of the work, another inspection will be made which shall constitute the final inspection, provided the work has been completed. In such event, the Architect will recommend final acceptance to the Owner, and upon Owner’s concurrence, the Architect will notify the Contractor in writing of this acceptance as of the date of final inspection.
50-16 CLAIMS FOR ADJUSTMENT AND DISPUTES. Contractual claims, whether for money or other relief, shall be submitted by the Contractor to the Owner in writing, no later than 60 days after final payment, accompanied by all documentation and information supportive of the claim; PROVIDED HOWEVER: written notice of the Contractor’s intention to file a claim shall be given at the time of the occurrence or beginning of the work upon which the claim is based. If such notification is not given, or the Owner is not afforded documentation and information supporting the claim, then the Contractor shall not be entitled to recovery on any such claim.
.
50-17 COST REDUCTION INCENTIVE. The provisions of this subsection will apply only to contracts awarded to the lowest bidder pursuant to competitive bidding.
On projects with original contract amounts in excess of $100,000, the Contractor may submit to the Architect, in writing, bids for modifying the plans, specifications or other requirements of the contract for the sole purpose of reducing the cost of construction. The cost reduction bid shall not impair, in any manner, the essential functions or characteristics of the project, including but not limited to service life, economy of operation, ease of maintenance, desired appearance, design and safety standards. This provision shall not apply unless the bid submitted is specifically identified by the Contractor as being presented for consideration as a value engineering bid.
8/31/2014 150/5370-10F
Section 50 Control of Work 27 Charlottesville-Albemarle Terminal Renovations and Addition
Not eligible for cost reduction bids are changes in the basic design of a pavement type, runway and taxiway lighting, visual aids, hydraulic capacity of drainage facilities, or changes in grade or alignment that reduce the geometric standards of the project.
As a minimum, the following information shall be submitted by the Contractor with each bid:
a. A description of both existing contract requirements for performing the work and the proposed changes, with a discussion of the comparative advantages and disadvantages of each;
b. An itemization of the contract requirements that must be changed if the bid is adopted;
c. A detailed estimate of the cost of performing the work under the existing contract and under the proposed changes;
d. A statement of the time by which a change order adopting the bid must be issued;
e. A statement of the effect adoption of the bid will have on the time for completion of the contract; and
f. The contract items of work affected by the proposed changes, including any quantity variation attributable to them.
The Contractor may withdraw, in whole or in part, any cost reduction bid not accepted by the Architect, within the period specified in the bid. The provisions of this subsection shall not be construed to require the Architect to consider any cost reduction bid that may be submitted.
The Contractor shall continue to perform the work in accordance with the requirements of the contract until a change order incorporating the cost reduction bid has been issued. If a change order has not been issued by the date upon which the Contractor’s cost reduction bid specifies that a decision should be made, or such other date as the Contractor may subsequently have requested in writing, such cost reduction bid shall be deemed rejected.
The Architect shall be the sole judge of the acceptability of a cost reduction bid and of the estimated net savings from the adoption of all or any part of such bid. In determining the estimated net savings, the Architect may disregard the contract bid prices if, in the Architect’s judgment such prices do not represent a fair measure of the value of the work to be performed or deleted.
The Owner may require the Contractor to share in the Owner’s costs of investigating a cost reduction bid submitted by the Contractor as a condition of considering such bid. Where such a condition is imposed, the Contractor shall acknowledge acceptance of it in writing. Such acceptance shall constitute full authority for the Owner to deduct the cost of investigating a cost reduction bid from amounts payable to the Contractor under the contract.
If the Contractor’s cost reduction bid is accepted in whole or in part, such acceptance will be by a contract change order that shall specifically state that it is executed pursuant to this subsection. Such change order shall incorporate the changes in the plans and specifications which are necessary to permit the cost reduction bid or such part of it as has been accepted and shall include any conditions upon which the Architect’s approval is based. The change order shall also set forth the estimated net savings attributable to the cost reduction bid. The net savings shall be determined as the difference in costs between the original contract costs for the involved work items and the costs occurring as a result of the proposed change. The change order shall also establish the net savings agreed upon and shall provide for adjustment in the contract price that will divide the net savings equally between the Contractor and the Owner.
The Contractor’s 50 percent share of the net savings shall constitute full compensation to the Contractor for the cost reduction bid and the performance of the work.
150/5370-10F 08/31/2014
28 Section 50 Control of Work Charlottesville-Albemarle Terminal Renovations and Addition
Acceptance of the cost-reduction bid and performance of the cost-reduction work shall not extend the time of completion of the contract unless specifically provided for in the contract change order.
END OF SECTION 50
Intentionally left blank
150/5370-10F 08/31/2014
30 Section 60 Control of Materials Charlottesville-Albemarle Terminal Renovations and Addition
Section 60 Control of Materials
60-01 SOURCE OF SUPPLY AND QUALITY REQUIREMENTS. The materials used on the work shall conform to the requirements of the contract, plans, and specifications. Unless otherwise specified, such materials that are manufactured or processed shall be new (as compared to used or reprocessed).
In order to expedite the inspection and testing of materials, the Contractor shall furnish complete statements to the Architect as to the origin, composition, and manufacture of all materials to be used in the work. Such statements shall be furnished promptly after execution of the contract but, in all cases, prior to delivery of such materials.
At the Architect’s option, materials may be approved at the source of supply before delivery is stated. If it is found after trial that sources of supply for previously approved materials do not produce specified products, the Contractor shall furnish materials from other sources.
60-02 SAMPLES, TESTS, AND CITED SPECIFICATIONS. Unless otherwise designated, all materials used in the work shall be approved by the Architect before incorporation in the work. Any work in which untested materials are used without approval or written permission of the Architect shall be performed at the Contractor’s risk. Materials found to be unacceptable and unauthorized will not be paid for and, if directed by the Architect, shall be removed at the Contractor’s expense. Unless otherwise designated, tests in accordance with the cited standard methods of ASTM, AASHTO, Federal Specifications, Commercial Item Descriptions, and all other cited methods, which are current on the date of advertisement for bids, will be made by and at the expense of the Owner. The testing organizations performing on site field tests shall have copies of all referenced standards on the construction site for use by all technicians and other personnel, including the Contractor’s representative at his/her request. Unless otherwise designated, samples will be taken by a qualified representative of the Owner. All materials being used are subject to inspection, test, or rejection at any time prior to or during incorporation into the work. Copies of all tests will be furnished to the Contractor’s representative at his/her request.
The Contractor shall employ a testing organization to perform all Contractor required tests. The Contractor shall submit to the Architect resumes on all testing organizations and individual persons who will be performing the tests. The Architect will determine if such persons are qualified. All the test data shall be reported to the Architect after the results are known. A legible, handwritten copy of all test data shall be given to the Architect daily, along with printed reports, in an approved format, on a weekly basis. After completion of the project, and prior to final payment, the Contractor shall submit a final report to the Architect showing all test data reports, plus an analysis of all results showing ranges, averages, and corrective action taken on all failing tests.
60-03 CERTIFICATION OF COMPLIANCE. The Architect may permit the use, prior to sampling and testing, of certain materials or assemblies when accompanied by manufacturer’s certificates of compliance stating that such materials or assemblies fully comply with the requirements of the contract. The certificate shall be signed by the manufacturer. Each lot of such materials or assemblies delivered to the work must be accompanied by a certificate of compliance in which the lot is clearly identified.
8/31/2014 150/5370-10F
Section 60 Control of Materials 31 Charlottesville-Albemarle Terminal Renovations and Addition
Materials or assemblies used on the basis of certificates of compliance may be sampled and tested at any time and if found not to be in conformity with contract requirements will be subject to rejection whether in place or not.
The form and distribution of certificates of compliance shall be as approved by the Architect.
When a material or assembly is specified by “brand name or equal” and the Contractor elects to furnish the specified “brand name,” the Contractor shall be required to furnish the manufacturer’s certificate of compliance for each lot of such material or assembly delivered to the work. Such certificate of compliance shall clearly identify each lot delivered and shall certify as to:
a. Conformance to the specified performance, testing, quality or dimensional requirements; and,
b. Suitability of the material or assembly for the use intended in the contract work.
Should the Contractor propose to furnish an “or equal” material or assembly, he shall furnish the manufacturer’s certificates of compliance as hereinbefore described for the specified brand name material or assembly. However, the Architect shall be the sole judge as to whether the proposed “or equal” is suitable for use in the work.
The Architect reserves the right to refuse permission for use of materials or assemblies on the basis of certificates of compliance.
60-04 PLANT INSPECTION. The Architect or his/her authorized representative may inspect, at its source, any specified material or assembly to be used in the work. Manufacturing plants may be inspected from time to time for the purpose of determining compliance with specified manufacturing methods or materials to be used in the work and to obtain samples required for his/her acceptance of the material or assembly.
Should the Architect conduct plant inspections, the following conditions shall exist:
a. The Architect shall have the cooperation and assistance of the Contractor and the producer with whom he has contracted for materials.
b. The Architect shall have full entry at all reasonable times to such parts of the plant that concern the manufacture or production of the materials being furnished.
It is understood and agreed that the Owner shall have the right to retest any material that has been tested and approved at the source of supply after it has been delivered to the site. The Architect shall have the right to reject only material which, when retested, does not meet the requirements of the contract, plans, or specifications.
60-05 ARCHITECT’S FIELD OFFICE. Not Used.
60-06 STORAGE OF MATERIALS. Materials shall be so stored as to assure the preservation of their quality and fitness for the work. Stored materials, even though approved before storage, may again be inspected prior to their use in the work. Stored materials shall be located so as to facilitate their prompt inspection. The Contractor shall coordinate the storage of all materials with the Architect. Materials to be stored on airport property shall not create an obstruction to air navigation nor shall they interfere with the free and unobstructed movement of aircraft. Unless otherwise shown on the plans, the storage of materials and the location of the Contractor’s plant and parked equipment or vehicles shall be as directed by the Architect. Private property shall not be used for storage purposes without written permission of the owner or lessee of such property. The Contractor shall make all arrangements and bear all expenses for the storage of materials on private property. Upon request, the Contractor shall furnish the Architect a copy of the property owner’s permission.
150/5370-10F 08/31/2014
32 Section 60 Control of Materials Charlottesville-Albemarle Terminal Renovations and Addition
All storage sites on private or airport property shall be restored to their original condition by the Contractor at his/her entire expense, except as otherwise agreed to (in writing) by the owner or lessee of the property.
60-07 UNACCEPTABLE MATERIALS. Any material or assembly that does not conform to the requirements of the contract, plans, or specifications shall be considered unacceptable and shall be rejected. The Contractor shall remove any rejected material or assembly from the site of the work, unless otherwise instructed by the Architect.
Rejected material or assembly, the defects of which have been corrected by the Contractor, shall not be returned to the site of the work until such time as the Architect has approved its used in the work.
60-08 OWNER FURNISHED MATERIALS. The Contractor shall furnish all materials required to complete the work, except those specified herein (if any) to be furnished by the Owner. Owner-furnished materials shall be made available to the Contractor at the location specified herein.
All costs of handling, transportation from the specified location to the site of work, storage, and installing Owner-furnished materials shall be included in the unit price bid for the contract item in which such Owner-furnished material is used.
After any Owner-furnished material has been delivered to the location specified, the Contractor shall be responsible for any demurrage, damage, loss, or other deficiencies that may occur during the Contractor’s handling, storage, or use of such Owner-furnished material. The Owner will deduct from any monies due or to become due the Contractor any cost incurred by the Owner in making good such loss due to the Contractor’s handling, storage, or use of Owner-furnished materials.
60-09 SHOP DRAWINGS AND SAMPLES. As outlined in paragraph 10-105, the Contractor shall review and approve all shop drawings and submittals for conformance to the contract documents before submittal to the Architect. After reviewing the plans and specifications and/or verifying all field measurements, the Contractor shall submit to the Architect for review and approval copies of all shop drawings, certificates, and samples. These drawings shall bear a stamp or specific written indication that the Contractor has satisfied the Contractor's responsibilities under the Contract Documents with respect to the review of the submission. The Contractor shall certify the following by placing a stamp or specific written indication on the shop drawings.
“This shop drawing has been reviewed by [Name of Contractor] and approved with respect to the means, methods, techniques, sequences, procedures of construction, safety precautions and programs incidental thereto. [Name of Contractor] also warrants that this shop drawing complies with the contract documents and comprises no variations thereto, unless noted below.”
“[Name of Contractor] certifies that this shop drawing complies with the buy America steel and manufactured products provisions of the Aviation Safety and Capacity Expansion Act of 1991. In accordance with this Act, steel and manufactured products include (1) steel produced in the United States or (2) a manufactured product produced in the United States, if the cost of its components mined, produced or manufactured in the United States exceeds 60 percent of the cost of all its components and final assembly has taken place in the United States.
Components mean those articles, materials, and supplies incorporated directly into steel and manufactured products.
The cost of components means the cost for production of the components, exclusive of final assembly.
8/31/2014 150/5370-10F
Section 60 Control of Materials 33 Charlottesville-Albemarle Terminal Renovations and Addition
The approximate percent of produce or manufacture in the United States is: %.”
All submissions shall be identified as the Architect may require. The data shown on the shop drawings shall be complete with respect to quantities, dimensions, specified performance and design criteria, materials and similar data to enable the Architect to review the information.
The Contractor shall also submit to the Architect for review and approval with such promptness as to cause no delay in work, all samples required by the Contract Documents. All samples will have been checked by and accompanied by a specific written indication that the Contractor has satisfied the Contractor's responsibilities under the Contract Documents with respect to the review of the submission and shall be identified clearly as to material, Supplier, pertinent data such as catalog numbers and the use for which intended.
Before submission of each shop drawing or sample, the Contractor shall have determined and verified all quantities, dimensions, specified performance criteria, installation requirements, materials, catalog numbers and similar data with respect thereto and reviewed or coordinated each shop drawing or sample with other shop drawings and samples and with the requirements of the work and the Contract Documents.
At the time of each submission, the Contractor shall give the Architect specific written notice of each variation that the shop drawings or samples may have from the requirements of the Contract Documents, and, in addition, shall cause a specific notation to be made on each shop drawing submitted to the Architect for review and approval of each such variation.
For each shop drawing or sample submittal, the Contractor shall utilize a cover sheet similar in format and content to the “Sample Submittal Form” attached as an appendix to these specifications.
The Architect will review with reasonable promptness, shop drawings and samples, but the Architect's review will be only for conformance with the design concept of the Project and for compliance with the information given in the Contract Documents and shall not extend to means, methods, techniques, sequences or procedures of construction or to safety precautions or programs incident thereto. The review and approval of a separate item as such will not indicate approval of the assembly in which the item functions. The Contractor shall make corrections required by the Architect, and shall return the required number of corrected copies of shop drawings and submit as required new samples for review and approval. The Contractor shall direct specific attention, in writing, to revisions other than the corrections called for by the Architect on previous submittals.
The Architect's review of the shop drawings or samples shall not relieve the Contractor from responsibility for any variation from the requirements of the Contract Documents unless the Contractor has, in writing, called the Architect's attention to each such variation at the time of submission and the Architect has given written concurrence of each such variation by a specific written notation thereof, incorporated in, or accompanying the shop drawings or sample approval; nor will any review by the Architect relieve the Contractor from responsibility for errors or omissions in the shop drawings.
Where a shop drawing or sample is required by the Specifications, any related work performed prior to the Architect's review of the pertinent submission will be the sole expense and responsibility of the Contractor.
The Contractor shall submit shop drawings electronically, via the Architects Newforma/Info Exchange site.
Contractor shall submit electronic versions of each individual submittal to the Architect in a printable PDF format. Submittals that are larger than 11x17 shall be submitted with one hard
150/5370-10F 08/31/2014
34 Section 60 Control of Materials Charlottesville-Albemarle Terminal Renovations and Addition
copy in addition to the electronic version. Formatting of the PDF drawings shall be of the same size as the hard copy submittal.
The Contractor will be provided access to the Architect’s secured project hosting site (Newforma) via a personalized password protected account. This site utilizes a web browser interface that requires internet access, and an individual email account. The Architect will provide the Contractor with submittal protocol and process documentation for the hosting site when the account information is verified and configured by the Architect.
The Architect will return submittals electronically in PDF format.
The Contractor shall furnish one hard copy of each individual approved submittal as part of the final bound Operations and Maintenance Manuals, prior to the Final Inspection.
END OF SECTION 60
Intentionally left blank
150/5370-10F 08/31/2014
36 Section 70 Legal Regulations and Responsibility to Public Charlottesville-Albemarle Terminal Renovations and Addition
Section 70 Legal Regulations and Responsibility to Public
70-01 LAWS TO BE OBSERVED. The Contractor shall keep fully informed of all Federal and state laws, all local laws, ordinances, and regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority, which in any manner affect those engaged or employed on the work, or which in any way affect the conduct of the work. He shall at all times observe and comply with all such laws, ordinances, regulations, orders, and decrees; and shall protect and indemnify the Owner and all his/her officers, agents, or servants against any claim or liability arising from or based on the violation of any such law, ordinance, regulation, order, or decree, whether by himself or his/her employees.
70-02 PERMITS, LICENSES, AND TAXES. The Contractor shall procure all permits and licenses, pay all charges, fees, and taxes, and give all notices necessary and incidental to the due and lawful prosecution of the work.
70-03 PATENTED DEVICES, MATERIALS, AND PROCESSES. If the Contractor is required or desires to use any design, device, material, or process covered by letters of patent or copyright, he shall provide for such use by suitable legal agreement with the patentee or owner. The Contractor and the surety shall indemnify and save harmless the Owner, any third party, or political subdivision from any and all claims for infringement by reason of the use of any such patented design, device, material or process, or any trademark or copyright, and shall indemnify the Owner for any costs, expenses, and damages which it may be obliged to pay by reason of an infringement, at any time during the prosecution or after the completion of the work.
70-04 RESTORATION OF SURFACES DISTURBED BY OTHERS. The Owner reserves the right to authorize the construction, reconstruction, or maintenance of any public or private utility service, FAA or National Oceanic and Atmospheric Administration (NOAA) facility, or a utility service of another government agency at any time during the progress of the work.
Except as authorized by the Owner, the Contractor shall not permit any individual, firm, or corporation to excavate or otherwise disturb such utility services or facilities located within the limits of the work without the written permission of the Architect.
A listing of utilities or other facilities which may be encountered during the work has been provided in this subsection:
FACILITIES AND UTILITIES
FACILITY PERSON TO CONTACT OR UTILITY (NAME AND TITLE) TELEPHONE TSA Equipment Jim Crockert (434) 973-9611
8/31/2014 150/5370-10F
Section 70 Legal Regulations and Responsibility to Public 37 Charlottesville-Albemarle Terminal Renovations and Addition
FAA Control Tower Doug Gaspar, Manager (434) 973-4458 Airport Facilities Bill Pahuta (434) 973-8342 Ext. 103
Director of Operations (434) 981-7944 - Cell Miss Utility P. O. Box 6894 (800) 552-7001 5206 Markel Road Richmond, Virginia 23230 Dominion Va. Power Anne Marie Knight (434) 972-6795 Sprint Teresa Bryant (434) 971-1371 Adelphia Richard Patterson (434) 817-8172 Albemarle Co. Service Peter Gorham (434) 977-4511 Ext. 115 Authority
Albemarle County Glenn Brooks (434) 296-5861 Engineer
Should the owner of public or private utility service, FAA, or NOAA facility, or a utility service of another government agency be authorized to construct, reconstruct, or maintain such utility service or facility during the progress of the work, the Contractor shall cooperate with such owners by arranging and performing the work in this contract so as to facilitate such construction, reconstruction or maintenance by others whether or not such work by others is listed above. When ordered as extra work by the Architect Owner, the Contractor shall make all necessary repairs to the work which are due to such authorized work by others, unless otherwise provided for in the contract, plans, or specifications. It is understood and agreed that the Contractor shall not be entitled to make any claim for damages due to such authorized work by others or for any delay to the work resulting from such authorized work.
70-06 SANITARY, HEALTH, AND SAFETY PROVISIONS. The Contractor shall provide and maintain in a neat, sanitary condition such accommodations for the use of his/her employees as may be necessary to comply with the requirements of the state and local Board of Health, or of other bodies or tribunals having jurisdiction.
Attention is directed to Federal, state, and local laws, rules and regulations concerning construction safety and health standards. The Contractor shall not require any worker to work in surroundings or under conditions that are unsanitary, hazardous, or dangerous to his/her health or safety. The Contractor shall make his/her site Safety Program available to all on-site personnel and visitors.
70-07 PUBLIC CONVENIENCE AND SAFETY. The Contractor shall control his/her operations and those of his/her subcontractors and all suppliers, to assure the least inconvenience to the traveling public. Under all circumstances, safety shall be the most important consideration.
The Contractor shall maintain the free and unobstructed movement of aircraft and vehicular traffic with respect to his/her own operations and those of his/her subcontractors and all suppliers in accordance with the subsection titled MAINTENANCE OF TRAFFIC of Section 40 hereinbefore
150/5370-10F 08/31/2014
38 Section 70 Legal Regulations and Responsibility to Public Charlottesville-Albemarle Terminal Renovations and Addition
specified and shall limit such operations for the convenience and safety of the traveling public as specified in the subsection titled LIMITATION OF OPERATIONS of Section 80 hereinafter.
70-08 BARRICADES, WARNING SIGNS, AND HAZARD MARKINGS. The Contractor shall furnish, erect, and maintain all barricades, warning signs, and markings for hazards necessary to protect the public and the work. When used during periods of darkness, such barricades, warning signs, and hazard markings shall be suitably illuminated. Unless otherwise specified, barricades, warning signs, and markings for hazards that are in the air operations area shall be a maximum of 18 in high.
For vehicular and pedestrian traffic, the Contractor shall furnish, erect, and maintain barricades, warning signs, lights and other traffic control devices in reasonable conformity with the Manual of Uniform Traffic Control Devices for Streets and Highways (published by the United States Government Printing Office).
When the work requires closing an air operations area of the airport or portion of such area, the Contractor shall furnish, erect, and maintain temporary markings and associated lighting conforming to the requirements of AC 150/5340-1, Standards for Airport Markings.
The Contractor shall furnish, erect, and maintain markings and associated lighting of open trenches, excavations, temporary stock piles, and his/her parked construction equipment that may be hazardous to the operation of emergency fire-rescue or maintenance vehicles on the airport in reasonable conformance to AC 150/5370-2, Operational Safety on Airports During Construction.
The Contractor shall identify each motorized vehicle or piece of construction equipment in reasonable conformance to AC 150/5370-2.
The Contractor shall furnish and erect all barricades, warning signs, and markings for hazards prior to commencing work that requires such erection and shall maintain the barricades, warning signs, and markings for hazards until their dismantling is directed by the Architect.
Open-flame type lights shall not be permitted within the air operations areas of the airport.
70-09 USE OF EXPLOSIVES. Not allowed.
70-10 PROTECTION AND RESTORATION OF PROPERTY AND LANDSCAPE. The Contractor shall be responsible for the preservation of all public and private property, and shall protect carefully from disturbance or damage all land monuments and property markers until the Architect has witnessed or otherwise referenced their location and shall not move them until directed.
The Contractor shall be responsible for all damage or injury to property of any character, during the prosecution of the work, resulting from any act, omission, neglect, or misconduct in his/her manner or method of executing the work, or at any time due to defective work or materials, and said responsibility will not be released until the project shall have been completed and accepted.
When or where any direct or indirect damage or injury is done to public or private property by or on account of any act, omission, neglect, or misconduct in the execution of the work, or in consequence of the non-execution thereof by the Contractor, he shall restore, at his/her own expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, or otherwise restoring as may be directed, or he shall make good such damage or injury in an acceptable manner.
70-11 RESPONSIBILITY FOR DAMAGE CLAIMS. The Contractor shall indemnify and save harmless the Architect and the Owner and their officers, and employees from all suits actions, or claims of any character brought because of any injuries or damage received or sustained by any person, persons, or property on account of the operations of the Contractor; or on account of or in consequence of any neglect in safeguarding the work; or through use of unacceptable materials
8/31/2014 150/5370-10F
Section 70 Legal Regulations and Responsibility to Public 39 Charlottesville-Albemarle Terminal Renovations and Addition
in constructing the work; or because of any act or omission, neglect, or misconduct of said Contractor; or because of any claims or amounts recovered from any infringements of patent, trademark, or copyright; or from any claims or amounts arising or recovered under the “Workmen’s Compensation Act,” or any other law, ordinance, order, or decree. Money due the Contractor under and by virtue of his/her contract as may be considered necessary by the Owner for such purpose may be retained for the use of the Owner or, in case no money is due, his/her surety may be held until such suits, actions, or claims for injuries or damages as aforesaid shall have been settled and suitable evidence to that effect furnished to the Owner, except that money due the Contractor will not be withheld when the Contractor produces satisfactory evidence that he is adequately protected by public liability and property damage insurance.
70-12 THIRD PARTY BENEFICIARY CLAUSE. It is specifically agreed between the parties executing the contract that it is not intended by any of the provisions of any part of the contract to create the public or any member thereof a third party beneficiary or to authorize anyone not a party to the contract to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of the contract.
70-13 OPENING SECTIONS OF THE WORK TO TRAFFIC. Should it be necessary for the Contractor to complete portions of the contract work for the beneficial occupancy of the Owner prior to completion of the entire contract, such “phasing” of the work shall be specified herein and indicated on the plans. When so specified, the Contractor shall complete such portions of the work on or before the date specified or as otherwise specified. The Contractor shall make his/her own estimate of the difficulties involved in arranging his/her work to permit such beneficial occupancy by the Owner.
The project phasing can be found in the construction plans.
Upon completion of any portion of the phased work, such portion shall be accepted by the Owner in accordance with the subsection titled PARTIAL ACCEPTANCE of Section 50.
No portion of the work may be opened by the Contractor for public use until ordered by the Architect in writing. Should it become necessary to open a portion of the work to public traffic on a temporary or intermittent basis, such openings shall be made when, in the opinion of the Architect, such portion of the work is in an acceptable condition to support the intended traffic. Temporary or intermittent openings are considered to be inherent in the work and shall not constitute either acceptance of the portion of the work so opened or a waiver of any provision of the contract. Any damage to the portion of the work so opened that is not attributable to traffic which is permitted by the Owner shall be repaired by the Contractor at his/her expense.
The Contractor shall make his/her own estimate of the inherent difficulties involved in completing the work under the conditions herein described and shall not claim any added compensation by reason of delay or increased cost due to opening a portion of the contract work.
Contractor shall be required to conform to safety standards contained AC 150/5370-2, Operational Safety on Airports During Construction (See Special Provisions.)
Contractor shall refer to the approved safety plan to identify barricade requirements and other safety requirements prior to opening up sections of work to traffic.
70-14 CONTRACTOR’S RESPONSIBILITY FOR WORK. Until the Owner’s and Architect’s final written acceptance of the entire completed work, excepting only those portions of the work accepted in accordance with the subsection titled PARTIAL ACCEPTANCE of Section 50, the Contractor shall have the charge and care thereof and shall take every precaution against injury or damage to any part due to the action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair,
150/5370-10F 08/31/2014
40 Section 70 Legal Regulations and Responsibility to Public Charlottesville-Albemarle Terminal Renovations and Addition
restore, and make good all injuries or damages to any portion of the work occasioned by any of the above causes before final acceptance and shall bear the expense thereof.
If the work is suspended for any cause whatever, the Contractor shall be responsible for the work and shall take such precautions necessary to prevent damage to the work. The Contractor shall provide for normal drainage and shall erect necessary temporary structures, signs, or other facilities at his/her expense. During such period of suspension of work, the Contractor shall properly and continuously maintain in an acceptable growing condition all living material in newly established planting, seedings, and soddings furnished under his/her contract, and shall take adequate precautions to protect new tree growth and other important vegetative growth against injury.
70-15 CONTRACTOR’S RESPONSIBILITY FOR UTILITY SERVICE AND FACILITIES OF OTHERS. As provided in the subsection titled RESTORATION OF SURFACES DISTURBED BY OTHERS of this section, the Contractor shall cooperate with the owner of any public or private utility service, FAA or NOAA, or a utility service of another government agency that may be authorized by the owner to construct, reconstruct or maintain such utility services or facilities during the progress of the work. In addition, the Contractor shall control his/her operations to prevent the unscheduled interruption of such utility services and facilities.
To the extent that such public or private utility services, FAA, or NOAA facilities, or utility services of another governmental agency are known to exist within the limits of the contract work, the approximate locations have been indicated on the plans.
It is understood and agreed that the Owner does not guarantee the accuracy or the completeness of the location information relating to existing utility services, facilities, or structures that may be shown on the plans or encountered in the work. Any inaccuracy or omission in such information shall not relieve the Contractor of his/her responsibility to protect such existing features from damage or unscheduled interruption of service.
It is further understood and agreed that the Contractor shall, upon execution of the contract, notify the owners of all utility services or other facilities of his/her plan of operations. Such notification shall be in writing addressed to THE PERSON TO CONTACT as provided hereinbefore in this subsection and the subsection titled RESTORATION OF SURFACES DISTURBED BY OTHERS of this section. A copy of each notification shall be given to the Architect.
In addition to the general written notification hereinbefore provided, it shall be the responsibility of the Contractor to keep such individual owners advised of changes in his/her plan of operations that would affect such owners.
Prior to commencing the work in the general vicinity of an existing utility service or facility, the Contractor shall again notify each such owner of his/her plan of operation. If, in the Contractor’s opinion, the owner’s assistance is needed to locate the utility service or facility or the presence of a representative of the owner is desirable to observe the work, such advice should be included in the notification. Such notification shall be given by the most expeditious means to reach the utility owner’s PERSON TO CONTACT no later than two normal business days prior to the Contractor’s commencement of operations in such general vicinity. The Contractor shall furnish a written summary of the notification to the Architect.
The Contractor’s failure to give the two day’s notice hereinabove provided shall be cause for the Owner to suspend the Contractor’s operations in the general vicinity of a utility service or facility.
Where the outside limits of an underground utility service have been located and staked on the ground, the Contractor shall be required to use excavation methods within 3 feet (90 cm) of such
8/31/2014 150/5370-10F
Section 70 Legal Regulations and Responsibility to Public 41 Charlottesville-Albemarle Terminal Renovations and Addition
outside limits at such points as may be required to ensure protection from damage due to the Contractor’s operations.
Should the Contractor damage or interrupt the operation of a utility service or facility by accident or otherwise, he shall immediately notify the proper authority and the Architect and shall take all reasonable measures to prevent further damage or interruption of service. The Contractor, in such events, shall cooperate with the utility service or facility owner and the Architect continuously until such damage has been repaired and service restored to the satisfaction of the utility or facility owner.
The Contractor shall bear all costs of damage and restoration of service to any utility service or facility due to his/her operations whether or not due to negligence or accident. The Owner reserves the right to deduct such costs from any monies due or which may become due the Contractor, or his/her surety.
70-15.1 FAA FACILITIES AND CABLE RUNS. The Contractor is hereby advised that the construction limits of the project may include existing facilities and buried cable runs that are owned, operated and maintained by the FAA. The Contractor, during the prosecution of the project work, shall comply with the following:
a. The Contractor shall permit FAA maintenance personnel the right of access to the project work site for purposes of inspecting and maintaining all existing FAA owned facilities.
b. The Contractor shall notify the above named FAA Airway Facilities Point-of-Contact seven (7) calendar days prior to commencement of construction activities in order to permit sufficient time to locate and mark existing buried cables and to schedule any required facility outages.
c. If prosecution of the project work requires a facility outage, the Contractor shall contact the above named FAA Point-of-Contact a minimum of 48 hours prior to the time of the required outage.
d. If prosecution of the project work results in damages to existing FAA equipment or cables, the Contractor shall repair the damaged item in conformance with FAA Airway Facilities’ standards to the satisfaction of the above named FAA Point-of-Contact.
e. If the project work requires the cutting or splicing of FAA owned cables, the above named FAA Point-of-Contact shall be contacted a minimum of 48 hours prior to the time the cable work commences. The FAA reserves the right to have a FAA Airway Facilities representative on site to observe the splicing of the cables as a condition of acceptance. All cable splices are to be accomplished in accordance with FAA Airway Facilities’ specifications and require approval by the above named FAA Point-of-Contact as a condition of acceptance by the Owner. The Contractor is hereby advised that FAA Airway Facilities restricts the location of where splices may be installed. If a cable splice is required in a location that is not permitted by FAA Airway Facilities, the Contractor shall furnish and install a sufficient length of new cable that eliminates the need for any splice.
70-16 FURNISHING RIGHTS-OF-WAY. The Owner will be responsible for furnishing all rights-of-way upon which the work is to be constructed in advance of the Contractor’s operations.
70-17 PERSONAL LIABILITY OF PUBLIC OFFICIALS. In carrying out any of the contract provisions or in exercising any power or authority granted to him by this contract, there shall be no liability upon the Architect, his/her authorized representatives, or any officials of the Owner
150/5370-10F 08/31/2014
42 Section 70 Legal Regulations and Responsibility to Public Charlottesville-Albemarle Terminal Renovations and Addition
either personally or as an official of the Owner. It is understood that in such matters they act solely as agents and representatives of the Owner.
70-18 NO WAIVER OF LEGAL RIGHTS. Upon completion of the work, the Owner will expeditiously make final inspection and notify the Contractor of final acceptance. Such final acceptance, however, shall not preclude or stop the Owner from correcting any measurement, estimate, or certificate made before or after completion of the work, nor shall the Owner be precluded or stopped from recovering from the Contractor or his/her surety, or both, such overpayment as may be sustained, or by failure on the part of the Contractor to fulfill his/her obligations under the contract to complete the project and the work in strict conformity with the plans, specifications, terms and conditions of the contract. A waiver on the part of the Owner of any breach of any part of the contract shall not be held to be a waiver of any other or subsequent breach.
The Contractor, without prejudice to the terms of the contract, shall be liable to the Owner for latent defects, and also for fraud, or such gross mistakes as may amount to fraud, or as regards the owner’s rights under any warranty or guaranty.
70-19 ENVIRONMENTAL PROTECTION. The Contractor shall comply with all Federal, state, and local laws and regulations controlling pollution of the environment. He shall take necessary precautions to prevent pollution of streams, lakes, ponds, and reservoirs with fuels, oils, bitumens, chemicals, or other harmful materials and to prevent pollution of the atmosphere from particulate and gaseous matter.
70-20 ARCHAEOLOGICAL AND HISTORICAL FINDINGS. Unless otherwise specified in this subsection, the Contractor is advised that the site of the work is not within any property, district, or site, and does not contain any building, structure, or object listed in the current National Register of Historic Places published by the United States Department of Interior.
Should the Contractor encounter, during his/her operations, any building, part of a building, structure, or object that is incongruous with its surroundings, he shall immediately cease operations in that location and notify the Architect. The Architect will immediately investigate the Contractor’s finding and the Owner will direct the Contractor to either resume his/her operations or to suspend operations as directed.
Should the Owner order suspension of the Contractor’s operations in order to protect an archaeological or historical finding, or order the Contractor to perform extra work, such shall be covered by an appropriate contract modification (change order or supplemental agreement) as provided in the subsection titled EXTRA WORK of Section 40 and the subsection titled PAYMENT FOR EXTRA WORK AND FORCE ACCOUNT WORK of Section 90. If appropriate, the contract modification shall include an extension of contract time in accordance with the subsection titled DETERMINATION AND EXTENSION OF CONTRACT TIME of Section 80.
70-21 REQUIRED CODE OF VIRGINIA CONTRACT PROVISIONS (FOR VIRGINIA PROJECTS ONLY)
§ 2.2-4311. Employment Discrimination by Contractor Prohibited.
1. During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
8/31/2014 150/5370-10F
Section 70 Legal Regulations and Responsibility to Public 43 Charlottesville-Albemarle Terminal Renovations and Addition
b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.
c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.
2. The contractor will include the provisions of the foregoing paragraphs a, b and c in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.
(1982, c. 647, § 11-51; 2000, c. 628; 2001, c. 844.)
§2.2-4311.1. Compliance with federal immigration law.
The contractor, by signing the Contract, certifies that it does not, and shall not, during the performance of the Contract, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.
§ 2.2-4312. Drug-free Workplace to be Maintained by Contractor.
During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.
END OF SECTION 70
Intentionally left blank
8/31/2014 150/5370-10F
Section 80 Prosecution and Progress 45 Charlottesville-Albemarle Terminal Renovations and Addition
Section 80 Prosecution and Progress
80-01 SUBLETTING OF CONTRACT. The Contractor shall at all times when work is in progress be represented either in person, by a qualified superintendent, or by other designated, qualified representative who is duly authorized to receive and execute orders of the Owner and/or Architect.
Should the Contractor elect to assign his/her contract, said assignment must be approved in advance by the surety and by the Owner. As part of any request made to the Owner, the Owner shall be presented with the specific assignment proposed. The Owner shall not be required to consent to any assignee that would not have been a responsible bidder had the assignee been the original participant in the procurement transaction. In case of approval, the Contractor shall file copies of all subcontracts with the Architect.
80-02 NOTICE TO PROCEED. The notice to proceed shall state the date on which it is expected the Contractor will begin the construction and from which date contract time will be charged. The Contractor shall begin the work to be performed under the contract within 10 days of the date set by the Architect Owner in the written notice to proceed, but in any event, the Contractor shall notify the Architect at least 24 48 hours in advance of the time actual construction operations will begin.
80-03 PROSECUTION AND PROGRESS. Unless otherwise specified, the Contractor shall submit his/her progress schedule for the Architect’s approval 10 days before the preconstruction meeting. The Contractor’s progress schedule, when approved by the Architect, may be used to establish major construction operations and to check on the progress of the work. The Contractor shall provide sufficient materials, equipment, and labor to guarantee the completion of the project in accordance with the plans and specifications within the time set forth in the bid.
If the Contractor falls significantly behind the submitted schedule, the Contractor shall, upon the Architect’s request, submit a revised schedule for completion of the work within the contract time and modify his/her operations to provide such additional materials, equipment, and labor necessary to meet the revised schedule. Should the prosecution of the work be discontinued for any reason, the Contractor shall notify the Architect at least 24 48 hours in advance of resuming operations.
80-04 LIMITATION OF OPERATIONS. The Contractor shall control his/her operations and the operations of his/her subcontractors and all suppliers so as to provide for the free and unobstructed movement of aircraft in the AIR OPERATIONS AREAS (AOA) of the airport.
When the work requires the Contractor to conduct his/her operations within an AOA of the airport, the work shall be coordinated with airport operations (through the Architect) at least 48 hours prior to commencement of such work. The Contractor shall not close an AOA until so authorized by the Architect and until the necessary temporary marking and associated lighting is in place as provided in the subsection titled BARRICADES, WARNING SIGNS, AND HAZARD MARKINGS of Section 70.
When the contract work requires the Contractor to work within an AIR OPERATION AREA of the airport on an intermittent basis (intermittent opening and closing of the AIRPORT operation AREA), the Contractor shall maintain constant communications as hereinafter specified; immediately obey all instructions to vacate the AIR OPERATION AREA; immediately obey all
150/5370-10F 08/31/2014
46 Section 80 Prosecution and Progress Charlottesville-Albemarle Terminal Renovations and Addition
instructions to resume work in such AIR OPERATION AREA. Failure to maintain the specified communications or to obey instructions shall be cause for suspension of the Contractor’s operations in the AIR OPERATION AREA until the satisfactory conditions are provided. The following AOA cannot be closed to operating aircraft to permit the Contractor’s operations on a continuous basis and will therefore be closed to aircraft operations intermittently as noted in the Phasing Plan Notes.
Contractor shall be required to conform to safety standards contained in AC 150/5370-2, Operational Safety on Airports During Construction (See Special Provisions).
80-04.1 OPERATIONAL SAFETY ON AIRPORT DURING CONSTRUCTION. All Contractors’ operations shall be conducted in accordance with the project safety plan and the provisions set forth within the current version of Advisory Circular 150/5370-2. The safety plan included within the contract documents conveys minimum requirements for operational safety on the airport during construction activities. The Contractor shall prepare and submit a plan that details how it proposes to comply with the requirements presented within the safety plan.
The Contractor shall implement all necessary safety plan measures prior to commencement of any work activity. The Contractor shall conduct routine checks of the safety plan measures to assure compliance with the safety plan measures.
The Contractor is responsible to the Owner for the conduct of all subcontractors it employs on the project. The Contractor shall assure that all subcontractors are made aware of the requirements of the safety plan and that they implement and maintain all necessary measures.
No deviation or modifications may be made to the approved safety plan unless approved in writing by the Owner or Architect.
80-05 CHARACTER OF WORKERS, METHODS, AND EQUIPMENT. The Contractor shall, at all times, employ sufficient labor and equipment for prosecuting the work to full completion in the manner and time required by the contract, plans, and specifications.
All workers shall have sufficient skill and experience to perform properly the work assigned to them. Workers engaged in special work or skilled work shall have sufficient experience in such work and in the operation of the equipment required to perform the work satisfactorily.
Any person employed by the Contractor or by any subcontractor who violates any operational regulations and, in the opinion of the Owner, does not perform his work in a proper and skillful manner or is intemperate or disorderly shall, at the written request of the Owner, be removed forthwith by the Contractor or subcontractor employing such person, and shall not be employed again in any portion of the work without approval of the Owner.
Should the Contractor fail to remove such persons or person, or fail to furnish suitable and sufficient personnel for the proper prosecution of the work, the Owner may suspend the work by written notice until compliance with such orders.
All equipment that is proposed to be used on the work shall be of sufficient size and in such mechanical condition as to met requirements of the work and to produce a satisfactory quality of work. Equipment used on any portion of the work shall be such that no injury to previously completed work, adjacent property, or existing airport facilities will result from its use.
When the methods and equipment to be used by the Contractor in accomplishing the work are not prescribed in the contract, the Contractor is free to use any methods or equipment that will accomplish the work in conformity with the requirements of the contract, plans, and specifications.
When the contract specifies the use of certain methods and equipment, such methods and equipment shall be used unless others are authorized by the Architect. If the Contractor desires
8/31/2014 150/5370-10F
Section 80 Prosecution and Progress 47 Charlottesville-Albemarle Terminal Renovations and Addition
to use a method or type of equipment other than specified in the contract, he may request authority from the Architect to do so. The request shall be in writing and shall include a full description of the methods and equipment proposed and of the reasons for desiring to make the change. If approval is given, it will be on the condition that the Contractor will be fully responsible for producing work in conformity with contract requirements. If, after trial use of the substituted methods or equipment, the Architect determines that the work produced does not meet contract requirements, the Contractor shall discontinue the use of the substitute method or equipment and shall complete the remaining work with the specified methods and equipment. The Contractor shall remove any deficient work and replace it with work of specified quality, or take such other corrective action as the Architect may direct. No change will be made in basis of payment for the contract items involved nor in contract time as a result of authorizing a change in methods or equipment under this subsection.
80-06 TEMPORARY SUSPENSION OF THE WORK. The Owner shall have the authority to suspend the work wholly, or in part, for such period or periods as he may deem necessary, due to unsuitable weather, or such other conditions as are considered unfavorable for the prosecution of the work, or for such time as is necessary due to the failure on the part of the Contractor to carry out orders given or perform any or all provisions of the contract.
In the event that the Contractor is ordered by the Owner, in writing, to suspend work for some unforeseen cause not otherwise provided for in the contract and over which the Contractor has no control, the Contractor may be reimbursed for actual money expended on the work during the period of shutdown. No allowance will be made for anticipated profits. The period of shutdown shall be computed from the effective date of the Architect’s order to suspend work to the effective date of the Architect’s order to resume the work. Claims for such compensation shall be filed with the Architect within the time period stated in the Architect’s order to resume work. The Contractor shall submit with his/her claim information substantiating the amount shown on the claim. The Architect will forward the Contractor’s claim to the Owner for consideration in accordance with local laws or ordinances. No provision of this article shall be construed as entitling the Contractor to compensation for delays due to inclement weather, for suspensions made at the request of the Owner, or for any other delay provided for in the contract, plans, or specifications.
If it should become necessary to suspend work for an indefinite period, the Contractor shall store all materials in such manner that they will not become an obstruction nor become damaged in any way. He shall take every precaution to prevent damage or deterioration of the work performed and provide for normal drainage of the work. The Contractor shall erect temporary structures where necessary to provide for traffic on, to, or from the airport.
80-07 DETERMINATION AND EXTENSION OF CONTRACT TIME. The number of calendar or working days allowed for completion of the work shall be stated in the bid and contract and shall be known as the CONTRACT TIME.
Should the contract time require extension for reasons beyond the Contractor’s control, it shall be adjusted as follows:
b. CONTRACT TIME based on CALENDAR DAYS shall consist of the number of calendar days stated in the contract counting from the effective date of the notice to proceed and including all Saturdays, Sundays, holidays, and nonwork days. All calendar days elapsing between the effective dates of the Owner’s orders to suspend and resume all work, due to causes not the fault of the Contractor, shall be excluded.
At the time of final payment, the contract time may be adjusted in the same proportion as the cost of the actually completed quantities bears to the cost of the originally estimated quantities in the bid. Such increase in the contract time shall not consider either cost of work or the extension
150/5370-10F 08/31/2014
48 Section 80 Prosecution and Progress Charlottesville-Albemarle Terminal Renovations and Addition
of contract time that has been covered by any change order or supplemental agreement. Charges against the contract time will cease as of the date of final acceptance.
c. When the contract time is a specified completion date, it shall be the date on which all contract work shall be substantially completed.
If the Contractor finds it impossible for reasons beyond his/her control to complete the work within the contract time as specified, or as extended in accordance with the provisions of this subsection, he may, at any time prior to the expiration of the contract time as extended, make a written request to the Architect for an extension of time setting forth the reasons which he believes will justify the granting of his/her request. Requests for extension of time on calendar day projects, caused by inclement weather, shall be supported with National Weather Bureau data showing the actual amount of inclement weather exceeded which could normally be expected during the contract period. The Contractor’s plea that insufficient time was specified is not a valid reason for extension of time. If the Architect finds that the work was delayed because of conditions beyond the control and without the fault of the Contractor, he may extend the time for completion in such amount as the conditions justify. The extended time for completion shall then be in full force and effect, the same as though it were the original time for completion.
80-08 FAILURE TO COMPLETE ON TIME. For each calendar day or working day, as specified in the contract, that any work remains uncompleted after the contract time (including all extensions and adjustments as provided in the subsection titled DETERMINATION AND EXTENSION OF CONTRACT TIME of this Section) the sum specified in the contract and bid as liquidated damages will be deducted from any money due or to become due the Contractor or his/her surety. Such deducted sums shall not be deducted as a penalty but shall be considered as liquidation of a reasonable portion of damages including but not limited to additional Architectural services that will be incurred by the Owner should the Contractor fail to complete the work in the time provided in his/her contract.
Schedule Liquidated Damages Cost Allowed Construction Time
The maximum construction time allowed for Schedules will be the sum of the time allowed for individual schedules but not more than 420 days. (Note: this paragraph will be modified for each project.)
Permitting the Contractor to continue and finish the work or any part of it after the time fixed for its completion, or after the date to which the time for completion may have been extended, will in no way operate as a wavier on the part of the Owner of any of its rights under the contract.
80-09 DEFAULT AND TERMINATION OF CONTRACT. The Contractor shall be considered in default of his/her contract and such default will be considered as cause for the Owner to terminate the contract for any of the following reasons if the Contractor:
a. Fails to begin the work under the contract within the time specified in the “Notice to Proceed,” or
b. Fails to perform the work or fails to provide sufficient workers, equipment or materials to assure completion of work in accordance with the terms of the contract, or
c. Performs the work unsuitably or neglects or refuses to remove materials or to perform anew such work as may be rejected as unacceptable and unsuitable, or
d. Discontinues the prosecution of the work, or
8/31/2014 150/5370-10F
Section 80 Prosecution and Progress 49 Charlottesville-Albemarle Terminal Renovations and Addition
e. Fails to resume work which has been discontinued within a reasonable time after notice to do so, or
f. Becomes insolvent or is declared bankrupt, or commits any act of bankruptcy or insolvency, or
g. Allows any final judgment to stand against him unsatisfied for a period of 10 days, or
h. Makes an assignment for the benefit of creditors, or
i. For any other cause whatsoever, fails to perform the Work in a manner that materially conforms to the strict requirements of the plans, specifications, terms and conditions of the contract.
Should the Architect consider the Contractor in default of the contract for any reason hereinbefore, he shall immediately give written notice to the Contractor and the Contractor’s surety as to the reasons for considering the Contractor in default and the Owner’s intentions to terminate the contract.
If the Contractor or surety, within a period of 10 days after such notice, does not proceed in accordance therewith, then the Owner will, upon written notification from the Architect of the facts of such delay, neglect, or default and the Contractor’s failure to comply with such notice, have full power and authority without violating the contract, to take the prosecution of the work out of the hands of the Contractor. The Owner may appropriate or use any or all materials and equipment that have been mobilized for use in the work and are acceptable and may enter into an agreement for the completion of said contract according to the terms and provisions thereof, or use such other methods as in the opinion of the Architect will be required for the completion of said contract in an acceptable manner.
All costs and charges incurred by the Owner, together with the cost of completing the work under contract, will be deducted from any monies due or which may become due the Contractor. If such expense exceeds the sum which would have been payable under the contract, then the Contractor and the surety shall be liable and shall pay to the Owner the amount of such excess.
80-10 TERMINATION FOR NATIONAL EMERGENCIES. The Owner shall terminate the contract or portion thereof by written notice when the Contractor is prevented from proceeding with the construction contract as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense.
When the contract, or any portion thereof, is terminated before completion of all items of work in the contract, payment will be made for the actual number of units or items of work completed at the contract price or as mutually agreed for items of work partially completed or not started. No claims or loss of anticipated profits shall be considered.
Reimbursement for organization of the work, and other overhead expenses, (when not otherwise included in the contract) and moving equipment and materials to and from the job will be considered, the intent being that an equitable settlement will be made with the Contractor.
Acceptable materials, obtained or ordered by the Contractor for the work and that are not incorporated in the work shall, at the option of the Contractor, be purchased from the Contractor at actual cost as shown by receipted bills and actual cost records at such points of delivery as may be designated by the Architect.
Termination of the contract or a portion thereof shall neither relieve the Contractor of his/her responsibilities for the completed work nor shall it relieve his/her surety of its obligation for and concerning any just claim arising out of the work performed.
150/5370-10F 08/31/2014
50 Section 80 Prosecution and Progress Charlottesville-Albemarle Terminal Renovations and Addition
80-11 WORK AREA, STORAGE AREA AND SEQUENCE OF OPERATIONS. The Contractor shall obtain approval from the Architect prior to beginning any work in all areas of the airport. No operating runway, taxiway, or Air Operations Area (AOA) shall be crossed, entered, or obstructed while it is operational. The Contractor shall plan and coordinate his/her work in such a manner as to insure safety and a minimum of hindrance to flight operations. All Contractor equipment and material stockpiles shall be stored a minimum of 400 feet from the centerline of an active runway. No equipment will be allowed to park within the approach area of an active runway at any time. No equipment shall be within 400 feet of an active runway at any time.
END OF SECTION 80
Intentionally left blank
150/5370-10F 08/31/2014
52 Section 90 Measurement and Payment Charlottesville-Albemarle Terminal Renovations and Addition
Section 90 Measurement and Payment
90-01 MEASUREMENT OF QUANTITIES. All work completed under the contract will be measured by the Owner, or his/her authorized representatives, using United States Customary Units of Measurement or the International System of Units.
The method of measurement and computations to be used in determination of quantities of material furnished and of work performed under the contract will be those methods generally recognized as conforming to good Architectural practice.
Unless otherwise specified, longitudinal measurements for area computations will be made horizontally, and no deductions will be made for individual fixtures (or leave-outs) having an area of 9 sq ft (0.8 square meter) or less. Unless otherwise specified, transverse measurements for area computations will be the neat dimensions shown on the plans or ordered in writing by the Architect.
Structures will be measured according to neat lines shown on the plans or as altered to fit field conditions.
Unless otherwise specified, all contract items which are measured by the linear foot such as electrical ducts, conduits, pipe culverts, underdrains, and similar items shall be measured parallel to the base or foundation upon which such items are placed. Pipe will be measured from interior face of downstream structure to interior face of upstream structure.
In computing volumes of excavation the average end area method or other acceptable methods will be used.
The thickness of plates and galvanized sheet used in the manufacture of corrugated metal pipe, metal plate pipe culverts and arches, and metal cribbing will be specified and measured in decimal fraction of in.
The term “ton” will mean the short ton consisting of 2,000 lb (907 km) avoirdupois. All materials that are measured or proportioned by weights shall be weighed on accurate, approved scales by competent, qualified personnel at locations designed by the Architect. If material is shipped by rail, the car weight may be accepted provided that only the actual weight of material is paid for. However, car weights will not be acceptable for material to be passed through mixing plants. Trucks used to haul material being paid for by weight shall be weighed empty daily at such times as the Architect directs, and each truck shall bear a plainly legible identification mark.
Materials to be measured by volume in the hauling vehicle shall be hauled in approved vehicles and measured therein at the point of delivery. Vehicles for this purpose may be of any size or type acceptable to the Architect, provided that the body is of such shape that the actual contents may be readily and accurately determined. All vehicles shall be loaded to at least their water level capacity, and all loads shall be leveled when the vehicles arrive at the point of delivery.
When requested by the Contractor and approved by the Architect in writing, material specified to be measured by the cubic yard (cubic meter) may be weighed, and such weights will be converted to cubic yards (cubic meters) for payment purposes. Factors for conversion from weight measurement to volume measurement will be determined by the Architect and shall be agreed to by the Contractor before such method of measurement of pay quantities is used.
8/31/2014 150/5370-10F
Section 90 Measurement and Payment 53 Charlottesville-Albemarle Terminal Renovations and Addition
Bituminous materials will be measured by the gallon (liter) or ton (kg). When measured by volume, such volumes will be measured at 60 °F (15 °C) or will be corrected to the volume at 60 °F (15 °C) using ASTM D 1250 for asphalts or ASTM D 633 for tars.
Net certified scale weights or weights based on certified volumes in the case of rail shipments will be used as a basis of measurement, subject to correction when bituminous material has been lost from the car or the distributor, wasted, or otherwise not incorporated in the work.
When bituminous materials are shipped by truck or transport, net certified weights by volume, subject to correction for loss or foaming, may be used for computing quantities.
Cement will be measured by the ton (kg) or hundredweight (km).
Timber will be measured by the thousand feet board measure (MFBM) actually incorporated in the structure. Measurement will be based on nominal widths and thicknesses and the extreme length of each piece.
The term “lump sum” when used as an item of payment will mean complete payment for the work described in the contract.
When a complete structure or structural unit (in effect, “lump sum” work) is specified as the unit of measurement, the unit will be construed to include all necessary fittings and accessories.
Rental of equipment will be measured by time in hours of actual working time and necessary traveling time of the equipment within the limits of the work. Special equipment ordered by the Architect in connection with force account work will be measured as agreed in the change order or supplemental agreement authorizing such force account work as provided in the subsection titled PAYMENT FOR EXTRA AND FORCE ACCOUNT WORK of this section.
When standard manufactured items are specified such as fence, wire, plates, rolled shapes, pipe conduit, etc., and these items are identified by gauge, unit weight, section dimensions, etc., such identification will be considered to be nominal weights or dimensions. Unless more stringently controlled by tolerances in cited specifications, manufacturing tolerances established by the industries involved will be accepted.
Scales for weighing materials which are required to be proportioned or measured and paid for by weight shall be furnished, erected, and maintained by the Contractor, or be certified permanently installed commercial scales.
Scales shall be accurate within one-half percent of the correct weight throughout the range of use. The Contractor shall have the scales checked under the observation of the inspector before beginning work and at such other times as requested. The intervals shall be uniform in spacing throughout the graduated or marked length of the beam or dial and shall not exceed one-tenth of 1 percent of the nominal rated capacity of the scale, but not less than 1 pound (454 grams). The use of spring balances will not be permitted.
Beams, dials, platforms, and other scale equipment shall be so arranged that the operator and the inspector can safely and conveniently view them.
Scale installations shall have available ten standard 50-pound (2.3 km) weights for testing the weighing equipment or suitable weights and devices for other approved equipment.
Scales must be tested for accuracy and serviced before use at a new site. Platform scales shall be installed and maintained with the platform level and rigid bulkheads at each end.
Scales “overweighing” (indicating more than correct weight) will not be permitted to operate, and all materials received subsequent to the last previous correct weighting-accuracy test will be reduced by the percentage of error in excess of one-half of 1 percent.
150/5370-10F 08/31/2014
54 Section 90 Measurement and Payment Charlottesville-Albemarle Terminal Renovations and Addition
In the event inspection reveals the scales have been underweighing (indicating less than correct weight), they shall be adjusted, and no additional payment to the Contractor will be allowed for materials previously weighed and recorded.
All costs in connection with furnishing, installing, certifying, testing, and maintaining scales; for furnishing check weights and scale house; and for all other items specified in this subsection, for the weighing of materials for proportioning or payment, shall be included in the unit contract prices for the various items of the project.
When the estimated quantities for a specific portion of the work are designated as the pay quantities in the contract, they shall be the final quantities for which payment for such specific portion of the work will be made, unless the dimensions of said portions of the work shown on the plans are revised by the Architect. If revised dimensions result in an increase or decrease in the quantities of such work, the final quantities for payment will be revised in the amount represented by the authorized changes in the dimensions.
90-02 SCOPE OF PAYMENT. The Contractor shall receive and accept compensation provided for in the contract as full payment for furnishing all materials, for performing all work under the contract in a complete and acceptable manner, and for all risk, loss, damage, or expense of whatever character arising out of the nature of the work or the prosecution thereof, subject to the provisions of the subsection titled NO WAIVER OF LEGAL RIGHTS of Section 70.
When the “basis of payment” subsection of a technical specification requires that the contract price (price bid) include compensation for certain work or material essential to the item, this same work or material will not also be measured for payment under any other contract item which may appear elsewhere in the contract, plans, or specifications.
90-03 COMPENSATION FOR ALTERED QUANTITIES. When the accepted quantities of work vary from the quantities in the bid, the Contractor shall accept as payment in full, so far as contract items are concerned, payment at the original contract price for the accepted quantities of work actually completed and accepted. No allowance, except as provided for in the subsection titled ALTERATION OF WORK AND QUANTITIES of Section 40 will be made for any increased expense, loss of expected reimbursement, or loss of anticipated profits suffered or claimed by the Contractor which results directly from such alterations or indirectly from his/her unbalanced allocation of overhead and profit among the contract items, or from any other cause.
90-04 PAYMENT FOR OMITTED ITEMS. As specified in the subsection titled OMITTED ITEMS of Section 40, the Architect shall have the right to omit from the work (order nonperformance) any contract item, except major contract items, in the best interest of the Owner.
Should the Architect omit or order nonperformance of a contract item or portion of such item from the work, the Contractor shall accept payment in full at the contract prices for any work actually completed and acceptable prior to the Architect’s order to omit or nonperform such contract item.
Acceptable materials ordered by the Contractor or delivered on the work prior to the date of the Architect’s order will be paid for at the actual cost to the Contractor and shall thereupon become the property of the Owner.
In addition to the reimbursement hereinbefore provided, the Contractor shall be reimbursed for all actual costs incurred for the purpose of performing the omitted contract item prior to the date of the Architect’s order. Such additional costs incurred by the Contractor must be directly related to the deleted contract item and shall be supported by certified statements by the Contractor as to the nature the amount of such costs.
90-05 PAYMENT FOR EXTRA AND FORCE ACCOUNT WORK. Extra work, performed in accordance with the subsection titled EXTRA WORK of Section 40, will be paid for at the contract
8/31/2014 150/5370-10F
Section 90 Measurement and Payment 55 Charlottesville-Albemarle Terminal Renovations and Addition
prices or agreed prices specified in the change order or supplemental agreement authorizing the extra work. When the change order or supplemental agreement authorizing the extra work requires that it be done by force account, such force account shall be measured and paid for based on expended labor, equipment, and materials plus a negotiated and agreed upon allowance for overhead and profit.
a. Miscellaneous. No additional allowance will be made for general superintendence, the use of small tools, or other costs for which no specific allowance is herein provided.
b. Comparison of Record. The Contractor and the Architect shall compare records of the cost of force account work at the end of each day. Agreement shall be indicated by signature of the Contractor and the Architect or their duly authorized representatives.
c. Statement. No payment will be made for work performed on a force account basis until the Contractor has furnished the Architect with duplicate itemized statements of the cost of such force account work detailed as follows:
(1) Name, classification, date, daily hours, total hours, rate and extension for each laborer and foreman.
(2) Designation, dates, daily hours, total hours, rental rate, and extension for each unit of machinery and equipment.
(3) Quantities of materials, prices, and extensions.
(4) Transportation of materials.
(5) Cost of property damage, liability and workman’s compensation insurance premiums, unemployment insurance contributions, and social security tax.
Statements shall be accompanied and supported by a receipted invoice for all materials used and transportation charges. However, if materials used on the force account work are not specifically purchased for such work but are taken from the Contractor’s stock, then in lieu of the invoices the Contractor shall furnish an affidavit certifying that such materials were taken from his/her stock, that the quantity claimed was actually used, and that the price and transportation claimed represent the actual cost to the Contractor.
90-06 PARTIAL (PROGRESS) PAYMENTS. Following receipt and approval by the Owner of a properly documented Application for Payment, Partial payments may be made to the Contractor at least once each month as the work progresses. Said payments will be evaluated by the Owner, based upon estimates, prepared by the Architect, of the value of the work performed and materials complete and in place in accordance with the contract, plans, and specifications, in accordance with the approved schedule of values for the Contract. Each partial payment shall be at least 95 percent (95%) of the earned sum. Such partial payments may also include the delivered actual cost of those materials stockpiled and stored in accordance with the subsection titled PAYMENT FOR MATERIALS ON HAND of this section. Contractor’s Applications for Payment shall be submitted to the Architect on AIA Document G702, or on another form that is similar in format and content. The Contractor shall include the actual percent of DBE subcontract work completed with each application. No partial payment will be made when the amount due to the Contractor since the last estimate amounts to less than five hundred dollars.
The Contractor is required to pay all subcontractors for satisfactory performance of their work no later than 7 days after the Contractor has received a partial payment. Thereafter, if Contractor’s agreements with its lower-tier subcontractors allow the Contractor to withhold retainage, the Contractor must ensure prompt and full payment of retainage from the prime contractor to the subcontractor within 30 days after the subcontractor’s work is
150/5370-10F 08/31/2014
56 Section 90 Measurement and Payment Charlottesville-Albemarle Terminal Renovations and Addition
satisfactorily completed. A subcontractor’s work is satisfactorily completed when all the tasks called for in the subcontract have been accomplished and documented as required by the Owner. When the Owner has made an incremental acceptance of a portion of a prime contract, the work of a subcontractor covered by that acceptance is deemed to be satisfactorily completed.
From the total of the amount determined to be payable on a partial payment, 5 percent of such total amount will be deducted and retained by the Owner until the final payment is made, except as may be provided (at the Contractor’s option) in the subsection titled PAYMENT OF WITHHELD FUNDS of this section. The balance (95 percent) of the amount payable, less all previous payments, shall be certified for payment. Should the Contractor exercise his/her option, as provided in the subsection titled PAYMENT OF WITHHELD FUNDS of this section, no such percent retainage shall be deducted.
Amounts withheld as retainage may be included in the final payment.
A bidder may elect to use an escrow account procedure for the retainage held by the Owner. In order for this option to be available to the Contractor, the Contractor must request the use of the escrow procedure as part of its bid, and must complete and sign an escrow agreement in a form approved by the Owner within 15 calendar days after receiving notice of the contract award. If the escrow agreement form is not submitted within the 15 day period, the Contractor shall forfeit his rights to the use of the escrow account procedure.
It is understood and agreed that the Contractor shall not be entitled to demand or receive partial payment based on quantities of work in excess of those provided in the bid or covered by approved change orders or supplemental agreements.
No partial payment shall bind the Owner to the acceptance of any materials or work in place as to quality or quantity. All partial payments are subject to correction at the time of final payment as provided in the subsection titled ACCEPTANCE AND FINAL PAYMENT of this section.
The Contractor shall deliver to the Owner a complete release of all claims for labor and material arising out of this contract before the final payment is made. If any subcontractor or supplier fails to furnish such a release in full, the Contractor may furnish a bond or other collateral satisfactory to the Owner to indemnify the Owner against any potential lien or other such claim. The bond or collateral shall include all costs, expenses, and attorney fees the Owner may be compelled to pay in discharging any such lien or claim.
90-07 PAYMENT FOR MATERIALS ON HAND. Partial payments may be made to the extent of the delivered cost of materials to be incorporated in the work, provided that such materials meet the requirements of the contract, plans, and specifications and are delivered to acceptable sites on the airport property or at other sites in the vicinity that are acceptable to the Owner. Such delivered costs of stored or stockpiled materials may be included in the next partial payment after the following conditions are met:
a. The material has been stored or stockpiled in a manner acceptable to the Architect at or on an approved site.
b. The Contractor has furnished the Architect with acceptable evidence of the quantity and quality of such stored or stockpiled materials.
c. The Contractor has furnished the Architect with satisfactory evidence that the material and transportation costs have been paid.
8/31/2014 150/5370-10F
Section 90 Measurement and Payment 57 Charlottesville-Albemarle Terminal Renovations and Addition
d. The Contractor has furnished the Owner legal title (free of liens or encumbrances of any kind) to the material so stored or stockpiled.
e. The Contractor has furnished the Owner evidence that the material so stored or stockpiled is insured against loss by damage to or disappearance of such materials at any time prior to use in the work.
It is understood and agreed that the transfer of title and the Owner’s payment for such stored or stockpiled materials shall in no way relieve the Contractor of his/her responsibility for furnishing and placing such materials in accordance with the requirements of the contract, plans, and specifications.
In no case will the amount of partial payments for materials on hand exceed the contract price for such materials or the contract price for the contract item in which the material is intended to be used.
No partial payment will be made for stored or stockpiled living or perishable plant materials.
The Contractor shall bear all costs associated with the partial payment of stored or stockpiled materials in accordance with the provisions of this subsection.
90-08 PAYMENT OF WITHHELD FUNDS. At the Contractor’s option, if an Owner withholds retainage in accordance with the methods described in subsection 90-06 PARTIAL PAYMENTS, the Contractor may request that the Owner deposit the retainage into an escrow account. The Owner’s deposit of retainage into an escrow account is subject to the following conditions:
a. The Contractor shall bear all expenses of establishing and maintaining an escrow account and escrow agreement acceptable to the Owner.
b. The Contractor shall deposit to and maintain in such escrow only those securities or bank certificates of deposit as are acceptable to the Owner and having a value not less than the retainage that would otherwise be withheld from partial payment.
c. The Contractor shall enter into an escrow agreement satisfactory to the Owner.
d. The Contractor shall obtain the written consent of the surety to such agreement.
90-09 ACCEPTANCE AND FINAL PAYMENT. When the contract work has been accepted in accordance with the requirements of the subsection titled FINAL ACCEPTANCE of Section 50, the Architect will prepare the final estimate of the items of work actually performed. The Contractor shall approve the Architect’s final estimate or advise the Architect of his/her objections to the final estimate which are based on disputes in measurements or computations of the final quantities to be paid under the contract as amended by change order or supplemental agreement. The Contractor and the Architect shall resolve all disputes (if any) in the measurement and computation of final quantities to be paid within 30 calendar days of the Contractor’s receipt of the Architect’s final estimate. If, after such 30-day period, a dispute still exists, the Contractor may approve the Architect’s estimate under protest of the quantities in dispute, and such disputed quantities shall be present to and considered by the Owner as a claim in accordance with the subsection titled CLAIMS FOR ADJUSTMENT AND DISPUTES of Section 50.
After the Contractor has approved, or approved under protest, the Architect’s final estimate, final payment will be processed based on the entire sum, or the undisputed sum in case of approval under protest, determined to be due the Contractor less all previous payments and all amounts to be deducted under the provisions of the contract. All prior partial estimates and payments shall be subject to correction in the final estimate and payment.
150/5370-10F 08/31/2014
58 Section 90 Measurement and Payment Charlottesville-Albemarle Terminal Renovations and Addition
If the Contractor has filed a claim for additional compensation under the provisions of the subsection titled CLAIMS FOR ADJUSTMENTS AND DISPUTES of Section 50 or under the provisions of this subsection, such claims will be considered by the Owner in accordance with this Contract. Upon final adjudication of such claims, any additional payment determined to be due the Contractor will be paid pursuant to a supplemental final estimate.
The provisions of this section addressing the submission of claims, and the timing thereof, are subject to the notice and claim procedures referenced within the subsection titled CLAIMS FOR ADJUSTMENT AND DISPUTES of Section 50, and nothing in this section is intended to alter, modify or amend the notice and claim procedures referenced therein.
END OF SECTION 90
08/31/2014 PGL 10-02
Section 210 Buy American AIP Guidance 59 Charlottesville –Albemarle Terminal Renovations and Addition
Section 100 Contractor Quality Control Program
100-01 Not used. Refer to Section 01 4000 Quality Requirements.
Section 110 Method of Estimating Percentage of Material within Specification Limits (PWL)
110-01 GENERAL. Not Used.
Section 120 Nuclear Gauges 120-01 TESTING. Not used
Section 200 Federal Aviation Administration Special Provisions CONSTRUCTION CONTRACT ($100,000 AND OVER)
200 Not Used. Refer to Section 00 5200 and 00 7200.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CONTRACTING FORMS AND SUPPLEMENTS
Section 00 5000 – Page 1 of 1
A. The following documents prepared by the American Institute of Architects shall be used for the
work of this Project:
AIA A101 Owner-Contractor Agreement Form, Stipulated Sum (2007).
AIA A201 General Conditions of the Contract for Construction (2007).
AIA A305 Contractor's Qualification Statement (1986).
AIA A310 Bid Bond (1970).
AIA G701 Change Order (2001).
AIA G702 Application and Certificate for Payment (1992).
AIA G703 Continuation Sheet for G702 (1992).
AIA G704 Certification of Substantial Completion (2004).
AIA G706 Contractor's Affidavit of Payment of Debts and Claims (1994).
AIA G706A Contractor's Affidavit of Release of Liens (1994).
AIA G707 Consent of Surety to Final Payment (1994).
AIA G707A Consent of Surety to Reduction in or Partial Releases of Retainage (1994).
AIA G709 Proposal Request (2001).
AIA G710 Architect's Supplemental Instructions (1992).
AIA G714 Construction Change Directive (2007).
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Document A101TM – 2007Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum
Init.
/
AIA Document A101™ – 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:55:49 on 08/28/2014 under Order No.5515771196_1 which expires on 08/09/2015, and is not for resale. User Notes: (842417260)
1
ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.
This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.
AIA Document A201™–2007, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified.
AGREEMENT made as of the day of in the year (In words, indicate day, month and year.)
BETWEEN the Owner:(Name, legal status, address and other information)
and the Contractor:(Name, legal status, address and other information)
for the following Project: (Name, location and detailed description)
Sample
The Architect:(Name, legal status, address and other information)
The Owner and Contractor agree as follows.
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
Init.
/
AIA Document A101™ – 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:55:49 on 08/28/2014 under Order No.5515771196_1 which expires on 08/09/2015, and is not for resale. User Notes: (842417260)
2
TABLE OF ARTICLES
1 THE CONTRACT DOCUMENTS
2 THE WORK OF THIS CONTRACT
3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
4 CONTRACT SUM
5 PAYMENTS
6 DISPUTE RESOLUTION
7 TERMINATION OR SUSPENSION
8 MISCELLANEOUS PROVISIONS
9 ENUMERATION OF CONTRACT DOCUMENTS
10 INSURANCE AND BONDS
ARTICLE 1 THE CONTRACT DOCUMENTSThe Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement, all of which form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than a Modification, appears in Article 9.
ARTICLE 2 THE WORK OF THIS CONTRACTThe Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others.
ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION§ 3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner.(Insert the date of commencement if it differs from the date of this Agreement or, if applicable, state that the date will be fixed in a notice to proceed.)
If, prior to the commencement of the Work, the Owner requires time to file mortgages and other security interests, the Owner’s time requirement shall be as follows:
§ 3.2 The Contract Time shall be measured from the date of commencement.
§ 3.3 The Contractor shall achieve Substantial Completion of the entire Work not later than ( ) days from the date of commencement, or as follows: (Insert number of calendar days. Alternatively, a calendar date may be used when coordinated with the date of commencement. If appropriate, insert requirements for earlier Substantial Completion of certain portions of the Work.)
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
Init.
/
AIA Document A101™ – 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:55:49 on 08/28/2014 under Order No.5515771196_1 which expires on 08/09/2015, and is not for resale. User Notes: (842417260)
3
Portion of Work Substantial Completion Date
, subject to adjustments of this Contract Time as provided in the Contract Documents.(Insert provisions, if any, for liquidated damages relating to failure to achieve Substantial Completion on time or for bonus payments for early completion of the Work.)
ARTICLE 4 CONTRACT SUM§ 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor’s performance of the Contract. The Contract Sum shall be ($ ), subject to additions and deductions as provided in the Contract Documents.
§ 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the ContractDocuments and are hereby accepted by the Owner:(State the numbers or other identification of accepted alternates. If the bidding or proposal documents permit the Owner to accept other alternates subsequent to the execution of this Agreement, attach a schedule of such other alternates showing the amount for each and the date when that amount expires.)
§ 4.3 Unit prices, if any: (Identify and state the unit price; state quantity limitations, if any, to which the unit price will be applicable.)
Item Units and Limitations Price Per Unit ($0.00)
§ 4.4 Allowances included in the Contract Sum, if any:(Identify allowance and state exclusions, if any, from the allowance price.)
Item Price
ARTICLE 5 PAYMENTS § 5.1 PROGRESS PAYMENTS § 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents.
§ 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows:
§ 5.1.3 Provided that an Application for Payment is received by the Architect not later than the day of a month, the Owner shall make payment of the certified amount to the Contractor not later than the day of the month. If an Application for Payment is received by the Architect after the application date fixed above, payment shall be made by the Owner not later than ( ) days after the Architect receives the Application for Payment.(Federal, state or local laws may require payment within a certain period of time.)
§ 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such form and supported
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
Init.
/
AIA Document A101™ – 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:55:49 on 08/28/2014 under Order No.5515771196_1 which expires on 08/09/2015, and is not for resale. User Notes: (842417260)
4
by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall be used as a basis for reviewing the Contractor’s Applications for Payment.
§ 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment.
§ 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows:
.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of percent ( %). Pending final determination of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Section 7.3.9 of AIA Document A201™–2007, General Conditions of the Contract for Construction;
.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of percent ( %);
.3 Subtract the aggregate of previous payments made by the Owner; and
.4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as provided in Section 9.5 of AIA Document A201–2007.
§ 5.1.7 The progress payment amount determined in accordance with Section 5.1.6 shall be further modified under the following circumstances:
.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to thefull amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work, retainage applicable to such work and unsettled claims; and(Section 9.8.5 of AIA Document A201–2007 requires release of applicable retainage upon Substantial Completion of Work with consent of surety, if any.)
.2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Section 9.10.3 of AIA Document A201–2007.
§ 5.1.8 Reduction or limitation of retainage, if any, shall be as follows:(If it is intended, prior to Substantial Completion of the entire Work, to reduce or limit the retainage resulting from the percentages inserted in Sections 5.1.6.1 and 5.1.6.2 above, and this is not explained elsewhere in the Contract Documents, insert here provisions for such reduction or limitation.)
§ 5.1.9 Except with the Owner’s prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site.
§ 5.2 FINAL PAYMENT § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when
.1 the Contractor has fully performed the Contract except for the Contractor’s responsibility to correct Work as provided in Section 12.2.2 of AIA Document A201–2007, and to satisfy other requirements, if any, which extend beyond final payment; and
.2 a final Certificate for Payment has been issued by the Architect.
§ 5.2.2 The Owner’s final payment to the Contractor shall be made no later than 30 days after the issuance of the Architect’s final Certificate for Payment, or as follows:
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
Init.
/
AIA Document A101™ – 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:55:49 on 08/28/2014 under Order No.5515771196_1 which expires on 08/09/2015, and is not for resale. User Notes: (842417260)
5
ARTICLE 6 DISPUTE RESOLUTION§ 6.1 INITIAL DECISION MAKERThe Architect will serve as Initial Decision Maker pursuant to Section 15.2 of AIA Document A201–2007, unless the parties appoint below another individual, not a party to this Agreement, to serve as Initial Decision Maker.(If the parties mutually agree, insert the name, address and other contact information of the Initial Decision Maker, if other than the Architect.)
§ 6.2 BINDING DISPUTE RESOLUTION For any Claim subject to, but not resolved by, mediation pursuant to Section 15.3 of AIA Document A201–2007, the method of binding dispute resolution shall be as follows:(Check the appropriate box. If the Owner and Contractor do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, Claims will be resolved by litigation in a court of competent jurisdiction.)
[ ] Arbitration pursuant to Section 15.4 of AIA Document A201–2007 [ ] Litigation in a court of competent jurisdiction [ ] Other (Specify)
ARTICLE 7 TERMINATION OR SUSPENSION§ 7.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document A201–2007.
§ 7.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201–2007.
ARTICLE 8 MISCELLANEOUS PROVISIONS§ 8.1 Where reference is made in this Agreement to a provision of AIA Document A201–2007 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents.
§ 8.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located.(Insert rate of interest agreed upon, if any.)
%
§ 8.3 The Owner’s representative: (Name, address and other information)
§ 8.4 The Contractor’s representative:(Name, address and other information)
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
Init.
/
AIA Document A101™ – 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:55:49 on 08/28/2014 under Order No.5515771196_1 which expires on 08/09/2015, and is not for resale. User Notes: (842417260)
6
§ 8.5 Neither the Owner’s nor the Contractor’s representative shall be changed without ten days written notice to the other party.
§ 8.6 Other provisions:
ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS § 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated in the sections below.
§ 9.1.1 The Agreement is this executed AIA Document A101–2007, Standard Form of Agreement Between Owner and Contractor.
§ 9.1.2 The General Conditions are AIA Document A201–2007, General Conditions of the Contract for Construction.
§ 9.1.3 The Supplementary and other Conditions of the Contract:
Document Title Date Pages
§ 9.1.4 The Specifications: (Either list the Specifications here or refer to an exhibit attached to this Agreement.)
Section Title Date Pages
§ 9.1.5 The Drawings: (Either list the Drawings here or refer to an exhibit attached to this Agreement.)
Number Title Date
§ 9.1.6 The Addenda, if any:
Number Date Pages
Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9.
§ 9.1.7 Additional documents, if any, forming part of the Contract Documents:
.1 AIA Document E201™–2007, Digital Data Protocol Exhibit, if completed by the parties, or the following:
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
Init.
/
AIA Document A101™ – 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:55:49 on 08/28/2014 under Order No.5515771196_1 which expires on 08/09/2015, and is not for resale. User Notes: (842417260)
7
.2 Other documents, if any, listed below:
(List here any additional documents that are intended to form part of the Contract Documents. AIA Document A201–2007 provides that bidding requirements such as advertisement or invitation to bid, Instructions to Bidders, sample forms and the Contractor’s bid are not part of the Contract Documents unless enumerated in this Agreement. They should be listed here only if intended to be part of the Contract Documents.)
ARTICLE 10 INSURANCE AND BONDS The Contractor shall purchase and maintain insurance and provide bonds as set forth in Article 11 of AIA Document A201–2007. (State bonding requirements, if any, and limits of liability for insurance required in Article 11 of AIA Document A201–2007.)
Type of insurance or bond Limit of liability or bond amount ($0.00)
This Agreement entered into as of the day and year first written above.
OWNER (Signature) CONTRACTOR (Signature)
(Printed name and title) (Printed name and title)
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
Additions and Deletions Report forAIA
® Document A101TM – 2007
This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted fromthe original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text.
Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 09:55:49 on 08/28/2014.
Additions and Deletions Report for AIA Document A101™ – 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:55:49 on 08/28/2014under Order No.5515771196_1 which expires on 08/09/2015, and is not for resale.User Notes: (842417260)
1
PAGE 1
Sample
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
AIA Document D401™ – 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 09:55:49 on 08/28/2014 under Order No.5515771196_1 which expires on 08/09/2015, and is not for resale.User Notes: (842417260)
1
Certification of Document’s Authenticity AIA® Document D401™ – 2003
I, , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 09:55:49 on 08/28/2014under Order No. 5515771196_1 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA® Document A101™ – 2007, Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report.
_____________________________________________________________(Signed)
_____________________________________________________________(Title)
_____________________________________________________________(Dated)
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CONTRACT AGREEMENT FORM – AIA A101 (2007)
Section 00 5200 – Page 1 of 1
The "Standard Form of Agreement Between Owner and Contractor”, AIA Document A101-2007, forms
a part of the Construction Documents.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PERFORMANCE BOND
Section 00 6100 – Page 1 of 6
STANDARD PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: That ____________________, the Contractor
(“Principal”) whose principal place of business is located at __________________________and
________________________________________ (“Surety”) whose address for delivery of
“Notices” is located at _______________________________________ are held and firmly bound
unto the Charlottesville-Albemarle Airport Authority, the Owner (“Obligee”) in the amount of
_____________________________________Dollars ($____________________) for the
payment whereof Principal and Surety bind themselves, their heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS Principal has by written agreement dated _____________________ entered into a
contract with Obligee for Charlottesville-Albemarle Airport – Terminal renovations and Addition
which contract (the “Contract”) is by reference expressly made a part hereof.
NOW THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if the
Principal shall promptly and faithfully perform said Contract in strict conformity with the plans,
specifications and conditions of the Contract, then this obligation shall be null and void; otherwise
it shall remain in full force and effect.
Provided, that any alterations which may be made in the terms of the Contract, or in the Work to
be done under it, or the giving by the Obligee of any extension of time for the performance of the
Contract, or any other alterations, extensions or forbearance on the part of either or both of the
Obligee or the Principal to the other shall not in any way release the Principal and the Surety, or
either of them, their heirs, executors, administrators, successors or assigns from their liability
hereunder, notice to the Surety of any such alterations, extension, or forbearance being hereby
waived.
No action shall be brought on this bond unless brought within one year after: (a) completion of the
Contract and all Work thereunder, including expiration of all warranties and guarantees, or (b)
discovery of the defect or breach of warranty or guarantee if the action be for such. The Surety
represents to the Principal and to the Obligee that it is legally authorized to do business in the
Commonwealth of Virginia.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PERFORMANCE BOND
Section 00 6100 – Page 2 of 6
Page 2 of 6
Signed and sealed this _____ day of _____
_____________________________________
Contractor/Principal (SEAL)
__________________________________ By: _________________________________
Witness Typed Name: _____________
Title: _____________
_______________________________________
Surety (SEAL)
By: _________________________________
Attorney-in-Fact
Typed Name: _____________
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PERFORMANCE BOND
Section 00 6100 – Page 3 of 6
Page 3 of 6
AFFIDAVIT AND ACKNOWLEDGEMENT OF ATTORNEY-IN-FACT
COMMONWEALTH OF VIRGINIA
CITY/COUNTY OF _____________
I, the undersigned notary public, do certify that __________________________, whose name is signed
to the foregoing performance bond in the sum of _____________ and dated _____________ and which
names the Charlottesville-Albemarle Airport Authority as Obligee, personally appeared before me today in
the above jurisdiction and made oath that he/she is the attorney-in-fact of
__________________________, a _____________ corporation which is the Surety in the foregoing bond,
that he/she is duly authorized to execute on the above Surety’s behalf the foregoing bond pursuant to the
Power of Attorney noted above and attached hereto, and on behalf of the surety, he/she acknowledged the
foregoing bond before me as to the above Surety’s act and deed.
He/she has further certified that his/her Power of Attorney has not been revoked.
[Complete if Power is recorded: Clerk’s Office: _____________;
Deed Book/Page No. or Instrument No.: _____________.]
Given under my hand this _____ day of _____ .
__________________________________
Notary Public (SEAL)
My name (printed) is: _____________
My registration number is: _____________
My commission expires: _____________
APPROVED:
______________________________________________
Charlottesville-Albemarle Airport Authority Date
TERMS AND CONDITIONS OF THE PERFORMANCE BOND
1. The Contractor and the Surety, jointly and severally, bind themselves, their heirs, executors,
administrators, successors and assigns to the Owner for the prompt and faithful performance of the
Construction Contract, which is incorporated herein by reference.
2. If the Contractor promptly and faithfully performs the Construction Contract in strict conformity
with the plans, specifications and conditions of the Construction Contract, the Surety and the
Contractor shall have no obligations under this Bond.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PERFORMANCE BOND
Section 00 6100 – Page 4 of 6
Page 4 of 6
3. In the event of the Contractor’s Default, and subsequent notification to the Surety pursuant to
Section 41 of the General Conditions of the Construction Contract, the Surety shall, within fourteen
(14) days of receipt of such notice, contact the Owner in writing, and arrange a meeting with the
Owner to discuss methods of completing the Construction Contract. See paragraph 4, below for
the options to be discussed. If the Surety fails to arrange a meeting or fails to attend such meeting,
the Surety shall be deemed to be in default on this Bond and the Owner may, at its sole discretion,
take what measures it deems necessary to protect the Owner’s interests, without further notice to
the Surety, and the Owner shall be entitled to enforce any remedy available to the Owner under
the Construction Contract of under Virginia law.
4. Within thirty (30) days after such meeting, during which time the Surety may investigate and
otherwise analyze the project, and which period shall not toll any Construction Contract time
periods nor operate as a waiver of any of the Owner’s rights, the Surety shall, at its own expense,
notify the Owner in writing that it is taking one of the following actions, which shall be acceptable
to the Owner, at the Owner’s sole discretion:
4.1 By written takeover agreement with the Owner, the Surety itself shall undertake to perform
and complete the Construction Contract, which it may do through its licensed agents or
through licensed independent contractors. If the Owner, at its sole discretion, consents, the
Contractor may serve as the Surety’s independent contractor (however, due to conflicts
with the Virginia Public Procurement Act, the Owner may not directly contract with an
otherwise qualified independent contractor produced by the Surety); or
4.2 The Surety may, if acceptable to the Owner and at the Owner’s sole discretion, waive its
right to perform and complete the Construction Contract, and with reasonable promptness
under the circumstances:
4.2.1 Pay to the Owner all amounts for which it may be liable to the Owner as
surety on this Performance Bond, including the damages described in
paragraph 6 below; or
4.2.2 Deny liability, in whole or in part, and provide written notice thereof to
the Owner, citing reasons therefore.
5. If, after the meeting described in paragraph 4, above, the Surety does not proceed with reasonable
promptness with one of the options provided in subparagraphs 4.1 or 4.2 including their subparts),
above, the Owner may send additional written notice to the Surety demanding that the Surety
perform its obligations under the Bond. If the Surety does not proceed to perform its obligations
under the Bond within fifteen (15) days after receipt of said notice, the Surety shall be deemed to
be in default on this Bond. Thereafter, the Owner shall be entitled to enforce any remedy
unavailable to the Owner under the Bond, the Construction Contract or Virginia law. If the Surety
proceeds as provided in Subparagraph 4.2, and the Surety and the Owner are unable to agree as to
the amount for which the Surety may be liable to the owner, or if the Surety has denied liability,
in whole or in part, the Owner, without further notice, shall be entitled to enforce any remedy
available to the Owner under the Bond, the Construction Contract or Virginia law. In such event,
the owner may immediately proceed to complete the work in any manner authorized by law.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PERFORMANCE BOND
Section 00 6100 – Page 5 of 6
Page 5 of 6
6. After the Owner has terminated the Contractor’s right to complete the Construction Contract, and
if the Surety elects to act under Subparagraph 4.1 or 4.2.1., above, then the responsibilities of the
Surety to the Owner shall not be greater or less than those of the Contractor under the Construction
Contract, and the responsibilities of the Owner to the Surety shall not be greater or less than those
of the Owner under the Construction Contract. To the limit of the amount of this Bond, plus the
increased cost of any change orders under the Construction Contract, provided the Owner commits
the balance of the Construction Contract Price to the prompt and faithful completion of the
Construction Contract, the Surety is obligated without duplication for:
6.1 The responsibilities of the Contractor for correction of defective work and completion of
the Construction Contract;
6.2 Additional legal, design professional and delay costs resulting from the Contractor’s
Default, and resulting from the actions of failure to act of the Surety under Paragraph 4;
and
6.3 Liquidated damages, or if no liquidated damages are specified in the Construction Contract,
actual damages caused by delayed performance or non-performance of the Contractor.
The Owner, at its sole discretion, may waive its claim to delay costs and/or liquidated damages.
7. The Surety shall not be liable to the owner for obligations of the Contractor that are unrelated to
the Construction Contract, and the Balance of the Contract Price shall not be reduced or set off on
account of any such unrelated obligations. No right of action shall accrue on this Bond to any
person or entity other than the Owner, its officers, agencies, administrators, successors or assigns.
8. The Surety hereby waives notice of any changes, including changes of time, to the Construction
Contract or to related subcontracts, purchase orders and other obligations. The Surety understands
and agrees that the penal amount of the bond shall be increased or decreased by any changes to
time and amount incorporated into any Change Orders.
9. Any proceeding by the Owner, legal or equitable, under this Bond may be instituted in any Virginia
state court of competent jurisdiction, as permitted under Section 8 of the General Conditions of the
Construction Contract and Virginia Code §§ 2.2-4337 and 4340, or by the Contractor or Surety, as
permitted under the Construction Contract or under Virginia law.
10. Notice to the Surety shall be mailed or delivered to the address shown on the Standard Performance
Bond in the space for Surety address for delivery of Notices.
11. When this Bond has been furnished to comply with a statutory or other legal requirement in the
location where the construction was to be performed, any provision in this Bond conflicting with
said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming
to such statutory or other legal requirement shall be deemed incorporated herein. The intent is that
this Bond shall be construed as a statutory bond and not as a common bond when furnished to
comply with statutory requirements.
12. DEFINITIONS
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PERFORMANCE BOND
Section 00 6100 – Page 6 of 6
Page 6 of 6
12.1 Balance of the Construction Contract Price: The total amount payable by the
Owner to the Contractor under the Construction Contract after all proper
adjustments have been made, reduced by all valid and proper payments made to or
on behalf of the Contractor under the Construction Contract.
12.2 Construction Contract: The agreement between the Owner and the Contractor
identified on the first page of the Standard Performance Bond, including all
Construction Contract Documents and duly executed modifications and change
orders thereto.
12.3 Contractor Default: Failure of the Contractor, as defined under Section 41 of the
General Conditions to the Construction Contract, which has neither been remedied,
as permitted under Section 41 at the Owner’s sole discretion, nor expressly waived
by the Owner, to perform or otherwise to comply with the terms of the
Construction Contract.
13. Nothing in these General Conditions shall prevent a surety from becoming involved in the
Construction Contract prior to termination, upon notice from the Owner of the Contractor’s failure
to promptly and faithfully perform the Construction Contract in strict conformity with the plans,
specifications and conditions of the Construction Contract.
4846-8447-1568, v. 1
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PAYMENT BOND
Section 00 6150 – Page 1 of 4
STANDARD LABOR AND MATERIAL PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS: That _______________, the Contractor
(“Principal”) whose principal place of business is located
________________________________ and ________________________________
(“Surety”) whose address for delivery of “Notices” is located at
________________________________ are held and firmly bound unto the Charlottesville
Albemarle Airport Authority, the Owner (“Obligee”) in the amount of
____________________________________Dollars ($_________________________________)
for the payment whereof Principal and Surety bind themselves, their heirs, executors,
administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS,
Principal has by written agreement dated ______________________________ entered into a
contract with Obligee for the Charlottesville-Albemarle Airport – Terminal Renovations and
Additions which contract (the “Contract”) is by reference expressly made a part hereof;
NOW THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if the
Principal shall promptly make payment to all claimants as hereinafter defined, for labor performed
and material furnished in the prosecution of the Work provided for in the Contract, then this
obligation shall be void; otherwise it shall remain in full force and effect, subject however, to the
following conditions:
The Principal and Surety, jointly and severally, hereby agree with Obligee as follows:
1. A “claimant” is defined as one having a direct contract with the Principal or with a
subcontractor of the Principal for labor, material, or both for use in the performance of
the Contract. A “subcontractors” of the Principal, for the purposes of this bond only,
includes not only those subcontractors having a direct contractual relationship with the
Principal, but also any other contractor who undertakes to participate in the Work
which the Principal is to perform under the aforesaid Contract, whether there are one
or more intervening subcontractors contractually positioned between it and the
Principal (for example, a subcontractor). “Labor” and “material” shall include, but not
be limited to, public utility services and reasonable rentals of equipment, but only for
periods when the equipment rented is actually used at the work site.
2. Subject to the provisions of paragraph 3, any claimant who has performed labor or
furnished material in accordance with the Contract documents in the prosecution of the
Work provided in the Contract, who has not been paid in full therefore before the
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PAYMENT BOND
Section 00 6150 – Page 2 of 4
expiration of ninety (90) days after the day on which such claimant performed the last
of such labor or furnished the last of such materials for which he claims payment, may
bring an action on this bond to recover any amount due him for such labor or material,
and may prosecute such action to final judgment and have execution on the judgment.
The Obligee need not be a party to such action and shall not be liable for the payment
of any costs, fees or expenses of any such suit.
3. Any claimant who has a direct contractual relationship with any subcontractor of the
Principal from whom the Principal has not required a subcontractor payment bond, but
who has no contractual relationship, express or implied, with the Principal, may bring
an action on this bond only if he has given written notice to the Principal within one
hundred eighty (180) days from the day on which the claimant performed the last of
the labor or furnished the last of the materials for which he claims payment, stating
with substantial accuracy the amount claimed and the name of the person for whom the
Work was performed or to whom the material was furnished. Notice to the Principal
shall be served by registered or certified mail, postage prepaid, in an envelope
addressed to the Principal at any place where his office is regularly maintained for the
transaction of business. Claims for sums withheld as retainage with respect to labor
performed or materials furnished shall not be subject to the time limitations state in this
paragraph 3.
4. No suit or action shall be commenced hereunder by any claimant:
a. Unless brought within one (1) year after the day on which the person bringing such
action last performed labor or last furnished or supplied materials, it being
understood, however, that if any limitation embodied in this bond is prohibited by
any law controlling the construction hereof, the limitation embodied within this
bond shall be deemed to be amended so as to be equal to the minimum period of
limitation permitted by such law.
b. Other than in a Virginia court of competent jurisdiction, with venue as provided by
statute, or in the United States District Court for the district in which the project, or
any part thereof, is situated.
5. The amount of this bond shall be reduced by and to the extent of any payment or
payments made in good faith hereunder.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PAYMENT BOND
Section 00 6150 – Page 3 of 4
Signed and sealed this _____ day of _____
_____________________________________
Contractor/Principal (SEAL)
__________________________________ By: _________________________________
Witness Typed Name: _____________
Title: _____________
_______________________________________
Surety (SEAL)
By: _________________________________
Attorney-in-Fact
Typed Name: _____________
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PAYMENT BOND
Section 00 6150 – Page 4 of 4 AFFIDAVIT AND ACKNOWLEDGEMENT OF ATTORNEY-IN-FACT
COMMONWEALTH OF VIRGINIA
CITY/COUNTY OF _____________
I, the undersigned notary public, do certify that __________________________,, whose name is signed to
the foregoing labor and material payment bond in the sum of _________________________ and dated
_____________ and which names the Charlottesville-Albemarle Airport Authority as Obligee, personally
appeared before me today in the above jurisdiction and made oath that he/she is the attorney-in-fact of
_________________________, a _____________ corporation which is the Surety in the foregoing bond,
that he/she is duly authorized to execute on the above Surety’s behalf the foregoing bond pursuant to the
Power of Attorney noted above and attached hereto, and on behalf of the surety, he/she acknowledged the
foregoing bond before me as to the above Surety’s act and deed.
He/she has further certified that his/her Power of Attorney has not been revoked.
[Complete if Power is recorded: Clerk’s Office: _____________;
Deed Book/Page No. or Instrument No.: _____________.]
Given under my hand this _____ day of _____ .
__________________________________
Notary Public (SEAL)
My name (printed) is: _____________
My registration number is: _____________
My commission expires: _____________
APPROVED:
______________________________________________
Charlottesville-Albemarle Airport Authority Date 4835-4362-0880, v. 1
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
APPLICATION FOR PAYMENT FORM
Section 00 6200 – Page 1 of 1
The Contractor's Application for Payment, AIA G702, 1992 edition, forms a part of the Construction
Documents and is attached.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Document A201TM – 2007 General Conditions of the Contract for Construction
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
1
This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.
for the following PROJECT:(Name and location or address) .
THE OWNER:(Name, legal status and address)
THE ARCHITECT:(Name, legal status and address)
TABLE OF ARTICLES
1 GENERAL PROVISIONS
2 OWNER
3 CONTRACTOR
4 ARCHITECT
5 SUBCONTRACTORS
6 CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS
7 CHANGES IN THE WORK
8 TIME
9 PAYMENTS AND COMPLETION
10 PROTECTION OF PERSONS AND PROPERTY
11 INSURANCE AND BONDS
12 UNCOVERING AND CORRECTION OF WORK
13 MISCELLANEOUS PROVISIONS
14 TERMINATION OR SUSPENSION OF THE CONTRACT
15 CLAIMS AND DISPUTES
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
2
INDEX (Numbers and Topics in Bold are Section Headings)
Acceptance of Nonconforming Work9.6.6, 9.9.3, 12.3Acceptance of Work9.6.6, 9.8.2, 9.9.3, 9.10.1, 9.10.3, 12.3 Access to Work3.16, 6.2.1, 12.1 Accident Prevention 10Acts and Omissions 3.2, 3.3.2, 3.12.8, 3.18, 4.2.3, 8.3.1, 9.5.1, 10.2.5, 10.2.8, 13.4.2, 13.7.1, 14.1, 15.2Addenda 1.1.1, 3.11.1 Additional Costs, Claims for3.7.4, 3.7.5, 6.1.1, 7.3.7.5, 10.3, 15.1.4 Additional Inspections and Testing 9.4.2, 9.8.3, 12.2.1, 13.5Additional Insured11.1.4 Additional Time, Claims for 3.2.4, 3.7.4, 3.7.5, 3.10.2, 8.3.2, 15.1.5 Administration of the Contract3.1.3, 4.2, 9.4, 9.5 Advertisement or Invitation to Bid1.1.1 Aesthetic Effect 4.2.13 Allowances 3.8, 7.3.8All-risk Insurance 11.3.1, 11.3.1.1 Applications for Payment4.2.5, 7.3.9, 9.2, 9.3, 9.4, 9.5.1, 9.6.3, 9.7.1, 9.10, 11.1.3 Approvals2.1.1, 2.2.2, 2.4, 3.1.3, 3.10.2, 3.12.8, 3.12.9, 3.12.10, 4.2.7, 9.3.2, 13.5.1Arbitration8.3.1, 11.3.10, 13.1.1, 15.3.2, 15.4 ARCHITECT 4Architect, Definition of4.1.1 Architect, Extent of Authority 2.4.1, 3.12.7, 4.1, 4.2, 5.2, 6.3.1, 7.1.2, 7.3.7, 7.4, 9.2.1, 9.3.1, 9.4, 9.5, 9.6.3, 9.8, 9.10.1, 9.10.3, 12.1, 12.2.1, 13.5.1, 13.5.2, 14.2.2, 14.2.4, 15.1.3, 15.2.1 Architect, Limitations of Authority and Responsibility 2.1.1, 3.12.4, 3.12.8, 3.12.10, 4.1.2, 4.2.1, 4.2.2, 4.2.3, 4.2.6, 4.2.7, 4.2.10, 4.2.12, 4.2.13, 5.2.1, 7.4.1, 9.4.2, 9.5.3, 9.6.4, 15.1.3, 15.2
Architect’s Additional Services and Expenses2.4.1, 11.3.1.1, 12.2.1, 13.5.2, 13.5.3, 14.2.4Architect’s Administration of the Contract3.1.3, 4.2, 3.7.4, 15.2, 9.4.1, 9.5Architect’s Approvals2.4.1, 3.1.3, 3.5.1, 3.10.2, 4.2.7 Architect’s Authority to Reject Work3.5.1, 4.2.6, 12.1.2, 12.2.1Architect’s Copyright 1.1.7, 1.5Architect’s Decisions3.7.4, 4.2.6, 4.2.7, 4.2.11, 4.2.12, 4.2.13, 4.2.14, 6.3.1, 7.3.7, 7.3.9, 8.1.3, 8.3.1, 9.2.1, 9.4.1, 9.5, 9.8.4, 9.9.1, 13.5.2, 15.2, 15.3 Architect’s Inspections3.7.4, 4.2.2, 4.2.9, 9.4.2, 9.8.3, 9.9.2, 9.10.1, 13.5Architect’s Instructions 3.2.4, 3.3.1, 4.2.6, 4.2.7, 13.5.2 Architect’s Interpretations4.2.11, 4.2.12Architect’s Project Representative 4.2.10Architect’s Relationship with Contractor 1.1.2, 1.5, 3.1.3, 3.2.2, 3.2.3, 3.2.4, 3.3.1, 3.4.2, 3.5.1, 3.7.4, 3.7.5, 3.9.2, 3.9.3, 3.10, 3.11, 3.12, 3.16, 3.18, 4.1.2, 4.1.3, 4.2, 5.2, 6.2.2, 7, 8.3.1, 9.2, 9.3, 9.4, 9.5, 9.7, 9.8, 9.9, 10.2.6, 10.3, 11.3.7, 12, 13.4.2, 13.5, 15.2Architect’s Relationship with Subcontractors1.1.2, 4.2.3, 4.2.4, 4.2.6, 9.6.3, 9.6.4, 11.3.7Architect’s Representations9.4.2, 9.5.1, 9.10.1Architect’s Site Visits 3.7.4, 4.2.2, 4.2.9, 9.4.2, 9.5.1, 9.9.2, 9.10.1, 13.5Asbestos10.3.1Attorneys’ Fees 3.18.1, 9.10.2, 10.3.3Award of Separate Contracts6.1.1, 6.1.2Award of Subcontracts and Other Contracts for Portions of the Work 5.2 Basic Definitions1.1 Bidding Requirements 1.1.1, 5.2.1, 11.4.1Binding Dispute Resolution 9.7.1, 11.3.9, 11.3.10, 13.1.1, 15.2.5, 15.2.6.1, 15.3.1, 15.3.2, 15.4.1Boiler and Machinery Insurance 11.3.2Bonds, Lien7.3.7.4, 9.10.2, 9.10.3 Bonds, Performance, and Payment7.3.7.4, 9.6.7, 9.10.3, 11.3.9, 11.4
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
3
Building Permit3.7.1 Capitalization 1.3Certificate of Substantial Completion 9.8.3, 9.8.4, 9.8.5Certificates for Payment4.2.1, 4.2.5, 4.2.9, 9.3.3, 9.4, 9.5, 9.6.1, 9.6.6, 9.7.1, 9.10.1, 9.10.3, 14.1.1.3, 14.2.4, 15.1.3 Certificates of Inspection, Testing or Approval13.5.4 Certificates of Insurance9.10.2, 11.1.3Change Orders 1.1.1, 2.4.1, 3.4.2, 3.7.4, 3.8.2.3, 3.11.1, 3.12.8, 4.2.8, 5.2.3, 7.1.2, 7.1.3, 7.2, 7.3.2, 7.3.6, 7.3.9, 7.3.10, 8.3.1, 9.3.1.1, 9.10.3, 10.3.2, 11.3.1.2, 11.3.4, 11.3.9, 12.1.2, 15.1.3 Change Orders, Definition of 7.2.1 CHANGES IN THE WORK 2.2.1, 3.11, 4.2.8, 7, 7.2.1, 7.3.1, 7.4, 7.4.1, 8.3.1, 9.3.1.1, 11.3.9Claims, Definition of15.1.1 CLAIMS AND DISPUTES3.2.4, 6.1.1, 6.3.1, 7.3.9, 9.3.3, 9.10.4, 10.3.3, 15, 15.4 Claims and Timely Assertion of Claims 15.4.1 Claims for Additional Cost 3.2.4, 3.7.4, 6.1.1, 7.3.9, 10.3.2, 15.1.4 Claims for Additional Time3.2.4, 3.7.46.1.1, 8.3.2, 10.3.2, 15.1.5 Concealed or Unknown Conditions, Claims for3.7.4 Claims for Damages3.2.4, 3.18, 6.1.1, 8.3.3, 9.5.1, 9.6.7, 10.3.3, 11.1.1, 11.3.5, 11.3.7, 14.1.3, 14.2.4, 15.1.6Claims Subject to Arbitration15.3.1, 15.4.1Cleaning Up 3.15, 6.3Commencement of the Work, Conditions Relating to2.2.1, 3.2.2, 3.4.1, 3.7.1, 3.10.1, 3.12.6, 5.2.1, 5.2.3, 6.2.2, 8.1.2, 8.2.2, 8.3.1, 11.1, 11.3.1, 11.3.6, 11.4.1, 15.1.4 Commencement of the Work, Definition of8.1.2 Communications Facilitating Contract Administration3.9.1, 4.2.4 Completion, Conditions Relating to3.4.1, 3.11, 3.15, 4.2.2, 4.2.9, 8.2, 9.4.2, 9.8, 9.9.1, 9.10, 12.2, 13.7, 14.1.2 COMPLETION, PAYMENTS AND9
Completion, Substantial4.2.9, 8.1.1, 8.1.3, 8.2.3, 9.4.2, 9.8, 9.9.1, 9.10.3, 12.2, 13.7Compliance with Laws 1.6.1, 3.2.3, 3.6, 3.7, 3.12.10, 3.13, 4.1.1, 9.6.4, 10.2.2, 11.1, 11.3, 13.1, 13.4, 13.5.1, 13.5.2, 13.6, 14.1.1, 14.2.1.3, 15.2.8, 15.4.2, 15.4.3Concealed or Unknown Conditions3.7.4, 4.2.8, 8.3.1, 10.3Conditions of the Contract 1.1.1, 6.1.1, 6.1.4 Consent, Written3.4.2, 3.7.4, 3.12.8, 3.14.2, 4.1.2, 9.3.2, 9.8.5, 9.9.1, 9.10.2, 9.10.3, 11.3.1, 13.2, 13.4.2, 15.4.4.2Consolidation or Joinder15.4.4CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS 1.1.4, 6Construction Change Directive, Definition of 7.3.1 Construction Change Directives1.1.1, 3.4.2, 3.12.8, 4.2.8, 7.1.1, 7.1.2, 7.1.3, 7.3, 9.3.1.1 Construction Schedules, Contractor’s 3.10, 3.12.1, 3.12.2, 6.1.3, 15.1.5.2 Contingent Assignment of Subcontracts5.4, 14.2.2.2 Continuing Contract Performance15.1.3Contract, Definition of1.1.2 CONTRACT, TERMINATION OR SUSPENSION OF THE5.4.1.1, 11.3.9, 14 Contract Administration3.1.3, 4, 9.4, 9.5 Contract Award and Execution, Conditions Relating to3.7.1, 3.10, 5.2, 6.1, 11.1.3, 11.3.6, 11.4.1 Contract Documents, The1.1.1 Contract Documents, Copies Furnished and Use of1.5.2, 2.2.5, 5.3Contract Documents, Definition of1.1.1 Contract Sum3.7.4, 3.8, 5.2.3, 7.2, 7.3, 7.4, 9.1, 9.4.2, 9.5.1.4, 9.6.7, 9.7, 10.3.2, 11.3.1, 14.2.4, 14.3.2, 15.1.4, 15.2.5 Contract Sum, Definition of9.1 Contract Time 3.7.4, 3.7.5, 3.10.2, 5.2.3, 7.2.1.3, 7.3.1, 7.3.5, 7.4, 8.1.1, 8.2.1, 8.3.1, 9.5.1, 9.7.1, 10.3.2, 12.1.1, 14.3.2, 15.1.5.1, 15.2.5Contract Time, Definition of8.1.1
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
4
CONTRACTOR3Contractor, Definition of 3.1, 6.1.2Contractor’s Construction Schedules 3.10, 3.12.1, 3.12.2, 6.1.3, 15.1.5.2 Contractor’s Employees3.3.2, 3.4.3, 3.8.1, 3.9, 3.18.2, 4.2.3, 4.2.6, 10.2, 10.3, 11.1.1, 11.3.7, 14.1, 14.2.1.1,Contractor’s Liability Insurance11.1 Contractor’s Relationship with Separate Contractors and Owner’s Forces 3.12.5, 3.14.2, 4.2.4, 6, 11.3.7, 12.1.2, 12.2.4Contractor’s Relationship with Subcontractors1.2.2, 3.3.2, 3.18.1, 3.18.2, 5, 9.6.2, 9.6.7, 9.10.2, 11.3.1.2, 11.3.7, 11.3.8 Contractor’s Relationship with the Architect1.1.2, 1.5, 3.1.3, 3.2.2, 3.2.3, 3.2.4, 3.3.1, 3.4.2, 3.5.1, 3.7.4, 3.10, 3.11, 3.12, 3.16, 3.18, 4.1.3, 4.2, 5.2, 6.2.2, 7, 8.3.1, 9.2, 9.3, 9.4, 9.5, 9.7, 9.8, 9.9, 10.2.6, 10.3, 11.3.7, 12, 13.5, 15.1.2, 15.2.1 Contractor’s Representations 3.2.1, 3.2.2, 3.5.1, 3.12.6, 6.2.2, 8.2.1, 9.3.3, 9.8.2Contractor’s Responsibility for Those Performing the Work3.3.2, 3.18, 5.3.1, 6.1.3, 6.2, 9.5.1, 10.2.8Contractor’s Review of Contract Documents3.2Contractor’s Right to Stop the Work 9.7Contractor’s Right to Terminate the Contract14.1, 15.1.6 Contractor’s Submittals 3.10, 3.11, 3.12.4, 4.2.7, 5.2.1, 5.2.3, 9.2, 9.3, 9.8.2, 9.8.3, 9.9.1, 9.10.2, 9.10.3, 11.1.3, 11.4.2Contractor’s Superintendent 3.9, 10.2.6Contractor’s Supervision and Construction Procedures1.2.2, 3.3, 3.4, 3.12.10, 4.2.2, 4.2.7, 6.1.3, 6.2.4, 7.1.3, 7.3.5, 7.3.7, 8.2, 10, 12, 14, 15.1.3Contractual Liability Insurance 11.1.1.8, 11.2Coordination and Correlation 1.2, 3.2.1, 3.3.1, 3.10, 3.12.6, 6.1.3, 6.2.1Copies Furnished of Drawings and Specifications1.5, 2.2.5, 3.11Copyrights1.5, 3.17Correction of Work2.3, 2.4, 3.7.3, 9.4.2, 9.8.2, 9.8.3, 9.9.1, 12.1.2, 12.2 Correlation and Intent of the Contract Documents1.2Cost, Definition of7.3.7
Costs 2.4.1, 3.2.4, 3.7.3, 3.8.2, 3.15.2, 5.4.2, 6.1.1, 6.2.3, 7.3.3.3, 7.3.7, 7.3.8, 7.3.9, 9.10.2, 10.3.2, 10.3.6, 11.3, 12.1.2, 12.2.1, 12.2.4, 13.5, 14Cutting and Patching3.14, 6.2.5 Damage to Construction of Owner or Separate Contractors3.14.2, 6.2.4, 10.2.1.2, 10.2.5, 10.4, 11.1.1, 11.3, 12.2.4Damage to the Work 3.14.2, 9.9.1, 10.2.1.2, 10.2.5, 10.4.1, 11.3.1, 12.2.4Damages, Claims for3.2.4, 3.18, 6.1.1, 8.3.3, 9.5.1, 9.6.7, 10.3.3, 11.1.1, 11.3.5, 11.3.7, 14.1.3, 14.2.4, 15.1.6 Damages for Delay 6.1.1, 8.3.3, 9.5.1.6, 9.7, 10.3.2 Date of Commencement of the Work, Definition of 8.1.2 Date of Substantial Completion, Definition of 8.1.3 Day, Definition of8.1.4 Decisions of the Architect 3.7.4, 4.2.6, 4.2.7, 4.2.11, 4.2.12, 4.2.13, 15.2, 6.3, 7.3.7, 7.3.9, 8.1.3, 8.3.1, 9.2.1, 9.4, 9.5.1, 9.8.4, 9.9.1, 13.5.2, 14.2.2, 14.2.4, 15.1, 15.2 Decisions to Withhold Certification9.4.1, 9.5, 9.7, 14.1.1.3Defective or Nonconforming Work, Acceptance, Rejection and Correction of 2.3.1, 2.4.1, 3.5.1, 4.2.6, 6.2.5, 9.5.1, 9.5.2, 9.6.6, 9.8.2, 9.9.3, 9.10.4, 12.2.1Defective Work, Definition of3.5.1 Definitions1.1, 2.1.1, 3.1.1, 3.5.1, 3.12.1, 3.12.2, 3.12.3, 4.1.1, 15.1.1, 5.1, 6.1.2, 7.2.1, 7.3.1, 8.1, 9.1, 9.8.1Delays and Extensions of Time 3.2., 3.7.4, 5.2.3, 7.2.1, 7.3.1, 7.4.1, 8.3, 9.5.1, 9.7.1, 10.3.2, 10.4.1, 14.3.2, 15.1.5, 15.2.5 Disputes 6.3.1, 7.3.9, 15.1, 15.2Documents and Samples at the Site 3.11Drawings, Definition of 1.1.5 Drawings and Specifications, Use and Ownership of3.11Effective Date of Insurance8.2.2, 11.1.2 Emergencies 10.4, 14.1.1.2, 15.1.4Employees, Contractor’s 3.3.2, 3.4.3, 3.8.1, 3.9, 3.18.2, 4.2.3, 4.2.6, 10.2, 10.3.3, 11.1.1, 11.3.7, 14.1, 14.2.1.1
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
5
Equipment, Labor, Materials or1.1.3, 1.1.6, 3.4, 3.5.1, 3.8.2, 3.8.3, 3.12, 3.13.1, 3.15.1, 4.2.6, 4.2.7, 5.2.1, 6.2.1, 7.3.7, 9.3.2, 9.3.3, 9.5.1.3, 9.10.2, 10.2.1, 10.2.4, 14.2.1.1, 14.2.1.2Execution and Progress of the Work 1.1.3, 1.2.1, 1.2.2, 2.2.3, 2.2.5, 3.1, 3.3.1, 3.4.1, 3.5.1, 3.7.1, 3.10.1, 3.12, 3.14, 4.2, 6.2.2, 7.1.3, 7.3.5, 8.2, 9.5.1, 9.9.1, 10.2, 10.3, 12.2, 14.2, 14.3.1, 15.1.3Extensions of Time3.2.4, 3.7.4, 5.2.3, 7.2.1, 7.3, 7.4.1, 9.5.1, 9.7.1, 10.3.2, 10.4.1, 14.3, 15.1.5, 15.2.5Failure of Payment9.5.1.3, 9.7, 9.10.2, 13.6, 14.1.1.3, 14.2.1.2 Faulty Work (See Defective or Nonconforming Work)Final Completion and Final Payment 4.2.1, 4.2.9, 9.8.2, 9.10, 11.1.2, 11.1.3, 11.3.1, 11.3.5, 12.3.1, 14.2.4, 14.4.3Financial Arrangements, Owner’s 2.2.1, 13.2.2, 14.1.1.4Fire and Extended Coverage Insurance11.3.1.1GENERAL PROVISIONS1Governing Law13.1 Guarantees (See Warranty)Hazardous Materials10.2.4, 10.3 Identification of Subcontractors and Suppliers5.2.1 Indemnification 3.17.1, 3.18, 9.10.2, 10.3.3, 10.3.5, 10.3.6, 11.3.1.2, 11.3.7 Information and Services Required of the Owner2.1.2, 2.2, 3.2.2, 3.12.4, 3.12.10, 6.1.3, 6.1.4, 6.2.5, 9.6.1, 9.6.4, 9.9.2, 9.10.3, 10.3.3, 11.2, 11.4, 13.5.1, 13.5.2, 14.1.1.4, 14.1.4, 15.1.3 Initial Decision15.2 Initial Decision Maker, Definition of1.1.8 Initial Decision Maker, Decisions14.2.2, 14.2.4, 15.2.1, 15.2.2, 15.2.3, 15.2.4, 15.2.5 Initial Decision Maker, Extent of Authority 14.2.2, 14.2.4, 15.1.3, 15.2.1, 15.2.2, 15.2.3, 15.2.4, 15.2.5 Injury or Damage to Person or Property10.2.8, 10.4.1Inspections 3.1.3, 3.3.3, 3.7.1, 4.2.2, 4.2.6, 4.2.9, 9.4.2, 9.8.3, 9.9.2, 9.10.1, 12.2.1, 13.5 Instructions to Bidders 1.1.1 Instructions to the Contractor3.2.4, 3.3.1, 3.8.1, 5.2.1, 7, 8.2.2, 12, 13.5.2
Instruments of Service, Definition of 1.1.7 Insurance3.18.1, 6.1.1, 7.3.7, 9.3.2, 9.8.4, 9.9.1, 9.10.2, 11Insurance, Boiler and Machinery 11.3.2Insurance, Contractor’s Liability11.1Insurance, Effective Date of 8.2.2, 11.1.2 Insurance, Loss of Use11.3.3Insurance, Owner’s Liability 11.2Insurance, Property10.2.5, 11.3 Insurance, Stored Materials9.3.2, 11.4.1.4 INSURANCE AND BONDS 11 Insurance Companies, Consent to Partial Occupancy 9.9.1, 11.4.1.5 Insurance Companies, Settlement with 11.4.10Intent of the Contract Documents 1.2.1, 4.2.7, 4.2.12, 4.2.13, 7.4Interest 13.6Interpretation 1.2.3, 1.4, 4.1.1, 5.1, 6.1.2, 15.1.1Interpretations, Written4.2.11, 4.2.12, 15.1.4Judgment on Final Award15.4.2Labor and Materials, Equipment 1.1.3, 1.1.6, 3.4, 3.5.1, 3.8.2, 3.8.3, 3.12, 3.13, 3.15.1, 4.2.6, 4.2.7, 5.2.1, 6.2.1, 7.3.7, 9.3.2, 9.3.3, 9.5.1.3, 9.10.2, 10.2.1, 10.2.4, 14.2.1.1, 14.2.1.2 Labor Disputes8.3.1 Laws and Regulations 1.5, 3.2.3, 3.6, 3.7, 3.12.10, 3.13.1, 4.1.1, 9.6.4, 9.9.1, 10.2.2, 11.1.1, 11.3, 13.1.1, 13.4, 13.5.1, 13.5.2, 13.6.1, 14, 15.2.8, 15.4Liens 2.1.2, 9.3.3, 9.10.2, 9.10.4, 15.2.8Limitations, Statutes of 12.2.5, 13.7, 15.4.1.1Limitations of Liability2.3.1, 3.2.2, 3.5.1, 3.12.10, 3.17.1, 3.18.1, 4.2.6, 4.2.7, 4.2.12, 6.2.2, 9.4.2, 9.6.4, 9.6.7, 10.2.5, 10.3.3, 11.1.2, 11.2, 11.3.7, 12.2.5, 13.4.2 Limitations of Time 2.1.2, 2.2, 2.4, 3.2.2, 3.10, 3.11, 3.12.5, 3.15.1, 4.2.7, 5.2, 5.3.1, 5.4.1, 6.2.4, 7.3, 7.4, 8.2, 9.2.1, 9.3.1, 9.3.3, 9.4.1, 9.5, 9.6, 9.7.1, 9.8, 9.9, 9.10, 11.1.3, 11.3.1.5, 11.3.6, 11.3.10, 12.2, 13.5, 13.7, 14, 15
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
6
Loss of Use Insurance11.3.3 Material Suppliers1.5, 3.12.1, 4.2.4, 4.2.6, 5.2.1, 9.3, 9.4.2, 9.6, 9.10.5 Materials, Hazardous10.2.4, 10.3 Materials, Labor, Equipment and 1.1.3, 1.1.6, 1.5.1, 3.4.1, 3.5.1, 3.8.2, 3.8.3, 3.12, 3.13.1, 3.15.1, 4.2.6, 4.2.7, 5.2.1, 6.2.1, 7.3.7, 9.3.2, 9.3.3, 9.5.1.3, 9.10.2, 10.2.1.2, 10.2.4, 14.2.1.1, 14.2.1.2Means, Methods, Techniques, Sequences and Procedures of Construction3.3.1, 3.12.10, 4.2.2, 4.2.7, 9.4.2Mechanic’s Lien2.1.2, 15.2.8 Mediation 8.3.1, 10.3.5, 10.3.6, 15.2.1, 15.2.5, 15.2.6, 15.3, 15.4.1 Minor Changes in the Work 1.1.1, 3.12.8, 4.2.8, 7.1, 7.4 MISCELLANEOUS PROVISIONS 13Modifications, Definition of 1.1.1 Modifications to the Contract1.1.1, 1.1.2, 3.11, 4.1.2, 4.2.1, 5.2.3, 7, 8.3.1, 9.7.1, 10.3.2, 11.3.1Mutual Responsibility6.2Nonconforming Work, Acceptance of 9.6.6, 9.9.3, 12.3Nonconforming Work, Rejection and Correction of2.3.1, 2.4.1, 3.5.1, 4.2.6, 6.2.4, 9.5.1, 9.8.2, 9.9.3, 9.10.4, 12.2.1Notice 2.2.1, 2.3.1, 2.4.1, 3.2.4, 3.3.1, 3.7.2, 3.12.9, 5.2.1, 9.7.1, 9.10, 10.2.2, 11.1.3, 11.4.6, 12.2.2.1, 13.3, 13.5.1, 13.5.2, 14.1, 14.2, 15.2.8, 15.4.1Notice, Written2.3.1, 2.4.1, 3.3.1, 3.9.2, 3.12.9, 3.12.10, 5.2.1, 9.7.1, 9.10, 10.2.2, 10.3, 11.1.3, 11.3.6, 12.2.2.1, 13.3, 14, 15.2.8, 15.4.1Notice of Claims 3.7.4, 4.5, 10.2.8, 15.1.2, 15.4Notice of Testing and Inspections13.5.1, 13.5.2Observations, Contractor’s 3.2, 3.7.4Occupancy 2.2.2, 9.6.6, 9.8, 11.3.1.5Orders, Written1.1.1, 2.3, 3.9.2, 7, 8.2.2, 11.3.9, 12.1, 12.2.2.1, 13.5.2, 14.3.1 OWNER 2
Owner, Definition of2.1.1 Owner, Information and Services Required of the2.1.2, 2.2, 3.2.2, 3.12.10, 6.1.3, 6.1.4, 6.2.5, 9.3.2, 9.6.1, 9.6.4, 9.9.2, 9.10.3, 10.3.3, 11.2, 11.3, 13.5.1, 13.5.2, 14.1.1.4, 14.1.4, 15.1.3Owner’s Authority1.5, 2.1.1, 2.3.1, 2.4.1, 3.4.2, 3.8.1, 3.12.10, 3.14.2, 4.1.2, 4.1.3, 4.2.4, 4.2.9, 5.2.1, 5.2.4, 5.4.1, 6.1, 6.3.1, 7.2.1, 7.3.1, 8.2.2, 8.3.1, 9.3.1, 9.3.2, 9.5.1, 9.6.4, 9.9.1, 9.10.2, 10.3.2, 11.1.3, 11.3.3, 11.3.10, 12.2.2, 12.3.1, 13.2.2, 14.3, 14.4, 15.2.7 Owner’s Financial Capability 2.2.1, 13.2.2, 14.1.1.4 Owner’s Liability Insurance 11.2Owner’s Loss of Use Insurance11.3.3Owner’s Relationship with Subcontractors1.1.2, 5.2, 5.3, 5.4, 9.6.4, 9.10.2, 14.2.2Owner’s Right to Carry Out the Work2.4, 14.2.2 Owner’s Right to Clean Up 6.3 Owner’s Right to Perform Construction and to Award Separate Contracts 6.1 Owner’s Right to Stop the Work 2.3 Owner’s Right to Suspend the Work 14.3Owner’s Right to Terminate the Contract 14.2Ownership and Use of Drawings, Specifications and Other Instruments of Service1.1.1, 1.1.6, 1.1.7, 1.5, 2.2.5, 3.2.2, 3.11.1, 3.17.1, 4.2.12, 5.3.1 Partial Occupancy or Use9.6.6, 9.9, 11.3.1.5Patching, Cutting and 3.14, 6.2.5 Patents 3.17Payment, Applications for4.2.5, 7.3.9, 9.2.1, 9.3, 9.4, 9.5, 9.6.3, 9.7.1, 9.8.5, 9.10.1, 14.2.3, 14.2.4, 14.4.3 Payment, Certificates for 4.2.5, 4.2.9, 9.3.3, 9.4, 9.5, 9.6.1, 9.6.6, 9.7.1, 9.10.1, 9.10.3, 13.7, 14.1.1.3, 14.2.4 Payment, Failure of9.5.1.3, 9.7, 9.10.2, 13.6, 14.1.1.3, 14.2.1.2Payment, Final 4.2.1, 4.2.9, 9.8.2, 9.10, 11.1.2, 11.1.3, 11.4.1, 11.4.5, 12.3.1, 13.7, 14.2.4, 14.4.3 Payment Bond, Performance Bond and 7.3.7.4, 9.6.7, 9.10.3, 11.4.9, 11.4
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
7
Payments, Progress 9.3, 9.6, 9.8.5, 9.10.3, 13.6, 14.2.3, 15.1.3PAYMENTS AND COMPLETION9Payments to Subcontractors5.4.2, 9.5.1.3, 9.6.2, 9.6.3, 9.6.4, 9.6.7, 11.4.8, 14.2.1.2PCB10.3.1 Performance Bond and Payment Bond7.3.7.4, 9.6.7, 9.10.3, 11.4.9, 11.4Permits, Fees, Notices and Compliance with Laws2.2.2, 3.7, 3.13, 7.3.7.4, 10.2.2 PERSONS AND PROPERTY, PROTECTION OF 10Polychlorinated Biphenyl 10.3.1 Product Data, Definition of 3.12.2 Product Data and Samples, Shop Drawings3.11, 3.12, 4.2.7 Progress and Completion4.2.2, 8.2, 9.8, 9.9.1, 14.1.4, 15.1.3 Progress Payments9.3, 9.6, 9.8.5, 9.10.3, 13.6, 14.2.3, 15.1.3Project, Definition of the1.1.4 Project Representatives4.2.10 Property Insurance10.2.5, 11.3 PROTECTION OF PERSONS AND PROPERTY10Regulations and Laws1.5, 3.2.3, 3.6, 3.7, 3.12.10, 3.13, 4.1.1, 9.6.4, 9.9.1, 10.2.2, 11.1, 11.4, 13.1, 13.4, 13.5.1, 13.5.2, 13.6, 14, 15.2.8, 15.4 Rejection of Work 3.5.1, 4.2.6, 12.2.1Releases and Waivers of Liens9.10.2 Representations 3.2.1, 3.5.1, 3.12.6, 6.2.2, 8.2.1, 9.3.3, 9.4.2, 9.5.1, 9.8.2, 9.10.1 Representatives2.1.1, 3.1.1, 3.9, 4.1.1, 4.2.1, 4.2.2, 4.2.10, 5.1.1, 5.1.2, 13.2.1 Responsibility for Those Performing the Work 3.3.2, 3.18, 4.2.3, 5.3.1, 6.1.3, 6.2, 6.3, 9.5.1, 10Retainage9.3.1, 9.6.2, 9.8.5, 9.9.1, 9.10.2, 9.10.3 Review of Contract Documents and Field Conditions by Contractor 3.2, 3.12.7, 6.1.3Review of Contractor’s Submittals by Owner and Architect 3.10.1, 3.10.2, 3.11, 3.12, 4.2, 5.2, 6.1.3, 9.2, 9.8.2
Review of Shop Drawings, Product Data and Samples by Contractor 3.12Rights and Remedies1.1.2, 2.3, 2.4, 3.5.1, 3.7.4, 3.15.2, 4.2.6, 4.5, 5.3, 5.4, 6.1, 6.3, 7.3.1, 8.3, 9.5.1, 9.7, 10.2.5, 10.3, 12.2.2, 12.2.4, 13.4, 14, 15.4Royalties, Patents and Copyrights 3.17Rules and Notices for Arbitration 15.4.1Safety of Persons and Property10.2, 10.4 Safety Precautions and Programs 3.3.1, 4.2.2, 4.2.7, 5.3.1, 10.1, 10.2, 10.4 Samples, Definition of3.12.3Samples, Shop Drawings, Product Data and3.11, 3.12, 4.2.7 Samples at the Site, Documents and3.11Schedule of Values 9.2, 9.3.1Schedules, Construction 3.10, 3.12.1, 3.12.2, 6.1.3, 15.1.5.2 Separate Contracts and Contractors 1.1.4, 3.12.5, 3.14.2, 4.2.4, 4.2.7, 6, 8.3.1, 11.4.7, 12.1.2Shop Drawings, Definition of3.12.1Shop Drawings, Product Data and Samples3.11, 3.12, 4.2.7 Site, Use of 3.13, 6.1.1, 6.2.1Site Inspections 3.2.2, 3.3.3, 3.7.1, 3.7.4, 4.2, 9.4.2, 9.10.1, 13.5Site Visits, Architect’s3.7.4, 4.2.2, 4.2.9, 9.4.2, 9.5.1, 9.9.2, 9.10.1, 13.5Special Inspections and Testing 4.2.6, 12.2.1, 13.5 Specifications, Definition of the1.1.6 Specifications, The 1.1.1, 1.1.6, 1.2.2, 1.5, 3.11, 3.12.10, 3.17, 4.2.14Statute of Limitations13.7, 15.4.1.1Stopping the Work 2.3, 9.7, 10.3, 14.1Stored Materials 6.2.1, 9.3.2, 10.2.1.2, 10.2.4, 11.4.1.4Subcontractor, Definition of5.1.1 SUBCONTRACTORS 5 Subcontractors, Work by 1.2.2, 3.3.2, 3.12.1, 4.2.3, 5.2.3, 5.3, 5.4, 9.3.1.2, 9.6.7
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
8
Subcontractual Relations5.3, 5.4, 9.3.1.2, 9.6, 9.10, 10.2.1, 11.4.7, 11.4.8, 14.1, 14.2.1 Submittals3.10, 3.11, 3.12, 4.2.7, 5.2.1, 5.2.3, 7.3.7, 9.2, 9.3, 9.8, 9.9.1, 9.10.2, 9.10.3, 11.1.3 Submittal Schedule3.10.2, 3.12.5, 4.2.7Subrogation, Waivers of6.1.1, 11.4.5, 11.3.7 Substantial Completion4.2.9, 8.1.1, 8.1.3, 8.2.3, 9.4.2, 9.8, 9.9.1, 9.10.3, 12.2, 13.7 Substantial Completion, Definition of 9.8.1 Substitution of Subcontractors 5.2.3, 5.2.4 Substitution of Architect4.1.3 Substitutions of Materials 3.4.2, 3.5.1, 7.3.8Sub-subcontractor, Definition of5.1.2 Subsurface Conditions3.7.4 Successors and Assigns13.2 Superintendent3.9, 10.2.6Supervision and Construction Procedures1.2.2, 3.3, 3.4, 3.12.10, 4.2.2, 4.2.7, 6.1.3, 6.2.4, 7.1.3, 7.3.7, 8.2, 8.3.1, 9.4.2, 10, 12, 14, 15.1.3 Surety5.4.1.2, 9.8.5, 9.10.2, 9.10.3, 14.2.2, 15.2.7 Surety, Consent of9.10.2, 9.10.3Surveys2.2.3 Suspension by the Owner for Convenience14.3 Suspension of the Work 5.4.2, 14.3Suspension or Termination of the Contract5.4.1.1, 11.4.9, 14 Taxes 3.6, 3.8.2.1, 7.3.7.4Termination by the Contractor14.1, 15.1.6 Termination by the Owner for Cause 5.4.1.1, 14.2, 15.1.6 Termination by the Owner for Convenience 14.4 Termination of the Architect4.1.3 Termination of the Contractor14.2.2 TERMINATION OR SUSPENSION OF THE
CONTRACT14 Tests and Inspections3.1.3, 3.3.3, 4.2.2, 4.2.6, 4.2.9, 9.4.2, 9.8.3, 9.9.2, 9.10.1, 10.3.2, 11.4.1.1, 12.2.1, 13.5 TIME 8 Time, Delays and Extensions of 3.2.4, 3.7.4, 5.2.3, 7.2.1, 7.3.1, 7.4.1, 8.3, 9.5.1, 9.7.1, 10.3.2, 10.4.1, 14.3.2, 15.1.5, 15.2.5 Time Limits2.1.2, 2.2, 2.4, 3.2.2, 3.10, 3.11, 3.12.5, 3.15.1, 4.2, 4.4, 4.5, 5.2, 5.3, 5.4, 6.2.4, 7.3, 7.4, 8.2, 9.2, 9.3.1, 9.3.3, 9.4.1, 9.5, 9.6, 9.7, 9.8, 9.9, 9.10, 11.1.3, 11.4.1.5, 11.4.6, 11.4.10, 12.2, 13.5, 13.7, 14, 15.1.2, 15.4Time Limits on Claims3.7.4, 10.2.8, 13.7, 15.1.2 Title to Work 9.3.2, 9.3.3Transmission of Data in Digital Form 1.6 UNCOVERING AND CORRECTION OF WORK12 Uncovering of Work12.1Unforeseen Conditions, Concealed or Unknown 3.7.4, 8.3.1, 10.3Unit Prices 7.3.3.2, 7.3.4Use of Documents1.1.1, 1.5, 2.2.5, 3.12.6, 5.3 Use of Site3.13, 6.1.1, 6.2.1Values, Schedule of 9.2, 9.3.1Waiver of Claims by the Architect13.4.2Waiver of Claims by the Contractor 9.10.5, 11.4.7, 13.4.2, 15.1.6 Waiver of Claims by the Owner 9.9.3, 9.10.3, 9.10.4, 11.4.3, 11.4.5, 11.4.7, 12.2.2.1, 13.4.2, 14.2.4, 15.1.6Waiver of Consequential Damages 14.2.4, 15.1.6Waiver of Liens 9.10.2, 9.10.4Waivers of Subrogation 6.1.1, 11.4.5, 11.3.7 Warranty3.5, 4.2.9, 9.3.3, 9.8.4, 9.9.1, 9.10.4, 12.2.2, 13.7.1Weather Delays 15.1.5.2Work, Definition of1.1.3
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
9
Written Consent 1.5.2, 3.4.2, 3.7.4, 3.12.8, 3.14.2, 4.1.2, 9.3.2, 9.8.5, 9.9.1, 9.10.2, 9.10.3, 11.4.1, 13.2, 13.4.2, 15.4.4.2Written Interpretations4.2.11, 4.2.12
Written Notice 2.3, 2.4, 3.3.1, 3.9, 3.12.9, 3.12.10, 5.2.1, 8.2.2, 9.7, 9.10, 10.2.2, 10.3, 11.1.3, 11.4.6, 12.2.2, 12.2.4, 13.3, 14, 15.4.1 Written Orders1.1.1, 2.3, 3.9, 7, 8.2.2, 11.4.9, 12.1, 12.2, 13.5.2, 14.3.1, 15.1.2
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
10
ARTICLE 1 GENERAL PROVISIONS§ 1.1 BASIC DEFINITIONS§ 1.1.1 THE CONTRACT DOCUMENTSThe Contract Documents are enumerated in the Agreement between the Owner and Contractor (hereinafter the Agreement) and consist of the Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of the Contract, other documents listed in the Agreement and Modifications issued after execution of the Contract. A Modification is (1) a written amendment to the Contract signed by both parties, (2) a Change Order, (3) a Construction Change Directive or (4) a written order for a minor change in the Work issued by the Architect. Unless specifically enumerated in the Agreement, the Contract Documents do not include the advertisement or invitation to bid, Instructions to Bidders, sample forms, other information furnished by the Owner in anticipation of receiving bids or proposals, the Contractor’s bid or proposal, or portions of Addenda relating to bidding requirements.
§ 1.1.2 THE CONTRACTThe Contract Documents form the Contract for Construction. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. The Contract may be amended or modified only by a Modification. The Contract Documents shall not be construed to create a contractual relationship of any kind (1) between the Contractor and the Architect or the Architect’s consultants, (2) between the Owner and a Subcontractor or a Sub-subcontractor, (3) between the Owner and the Architect or the Architect’s consultants or (4) between any persons or entities other than the Owner and the Contractor. The Architect shall, however, be entitled to performance and enforcement of obligations under the Contract intended to facilitate performance of the Architect’s duties.
§ 1.1.3 THE WORKThe term "Work" means the construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the Contractor’s obligations. The Work may constitute the whole or a part of the Project.
§ 1.1.4 THE PROJECTThe Project is the total construction of which the Work performed under the Contract Documents may be the whole or a part and which may include construction by the Owner and by separate contractors.
§ 1.1.5 THE DRAWINGSThe Drawings are the graphic and pictorial portions of the Contract Documents showing the design, location and dimensions of the Work, generally including plans, elevations, sections, details, schedules and diagrams.
§ 1.1.6 THE SPECIFICATIONSThe Specifications are that portion of the Contract Documents consisting of the written requirements for materials, equipment, systems, standards and workmanship for the Work, and performance of related services.
§ 1.1.7 INSTRUMENTS OF SERVICEInstruments of Service are representations, in any medium of expression now known or later developed, of the tangible and intangible creative work performed by the Architect and the Architect’s consultants under their respective professional services agreements. Instruments of Service may include, without limitation, studies, surveys, models, sketches, drawings, specifications, and other similar materials.
§ 1.1.8 INITIAL DECISION MAKERThe Initial Decision Maker is the person identified in the Agreement to render initial decisions on Claims in accordance with Section 15.2 and certify termination of the Agreement under Section 14.2.2.
§ 1.2 CORRELATION AND INTENT OF THE CONTRACT DOCUMENTS§ 1.2.1 The intent of the Contract Documents is to include all items necessary for the proper execution and completionof the Work by the Contractor. The Contract Documents are complementary, and what is required by one shall be as binding as if required by all; performance by the Contractor shall be required only to the extent consistent with the Contract Documents and reasonably inferable from them as being necessary to produce the indicated results.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
11
§ 1.2.2 Organization of the Specifications into divisions, sections and articles, and arrangement of Drawings shall notcontrol the Contractor in dividing the Work among Subcontractors or in establishing the extent of Work to be performed by any trade.
§ 1.2.3 Unless otherwise stated in the Contract Documents, words that have well-known technical or constructionindustry meanings are used in the Contract Documents in accordance with such recognized meanings.
§ 1.3 CAPITALIZATIONTerms capitalized in these General Conditions include those that are (1) specifically defined, (2) the titles of numbered articles or (3) the titles of other documents published by the American Institute of Architects.
§ 1.4 INTERPRETATIONIn the interest of brevity the Contract Documents frequently omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement.
§ 1.5 OWNERSHIP AND USE OF DRAWINGS, SPECIFICATIONS AND OTHER INSTRUMENTS OF SERVICE§ 1.5.1 The Architect and the Architect’s consultants shall be deemed the authors and owners of their respectiveInstruments of Service, including the Drawings and Specifications, and will retain all common law, statutory and other reserved rights, including copyrights. The Contractor, Subcontractors, Sub-subcontractors, and material or equipment suppliers shall not own or claim a copyright in the Instruments of Service. Submittal or distribution to meet official regulatory requirements or for other purposes in connection with this Project is not to be construed as publication in derogation of the Architect’s or Architect’s consultants’ reserved rights.
§ 1.5.2 The Contractor, Subcontractors, Sub-subcontractors and material or equipment suppliers are authorized to useand reproduce the Instruments of Service provided to them solely and exclusively for execution of the Work. All copies made under this authorization shall bear the copyright notice, if any, shown on the Instruments of Service. The Contractor, Subcontractors, Sub-subcontractors, and material or equipment suppliers may not use the Instruments of Service on other projects or for additions to this Project outside the scope of the Work without the specific written consent of the Owner, Architect and the Architect’s consultants.
§ 1.6 TRANSMISSION OF DATA IN DIGITAL FORMIf the parties intend to transmit Instruments of Service or any other information or documentation in digital form, they shall endeavor to establish necessary protocols governing such transmissions, unless otherwise already provided in the Agreement or the Contract Documents.
ARTICLE 2 OWNER § 2.1 GENERAL§ 2.1.1 The Owner is the person or entity identified as such in the Agreement and is referred to throughout the ContractDocuments as if singular in number. The Owner shall designate in writing a representative who shall have express authority to bind the Owner with respect to all matters requiring the Owner’s approval or authorization. Except as otherwise provided in Section 4.2.1, the Architect does not have such authority. The term "Owner" means the Owner or the Owner’s authorized representative.
§ 2.1.2 The Owner shall furnish to the Contractor within fifteen days after receipt of a written request, informationnecessary and relevant for the Contractor to evaluate, give notice of or enforce mechanic’s lien rights. Such information shall include a correct statement of the record legal title to the property on which the Project is located, usually referred to as the site, and the Owner’s interest therein.
§ 2.2 INFORMATION AND SERVICES REQUIRED OF THE OWNER§ 2.2.1 Prior to commencement of the Work, the Contractor may request in writing that the Owner provide reasonableevidence that the Owner has made financial arrangements to fulfill the Owner’s obligations under the Contract. Thereafter, the Contractor may only request such evidence if (1) the Owner fails to make payments to the Contractor as the Contract Documents require; (2) a change in the Work materially changes the Contract Sum; or (3) the Contractor identifies in writing a reasonable concern regarding the Owner’s ability to make payment when due. The Owner shall furnish such evidence as a condition precedent to commencement or continuation of the Work or the
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
12
portion of the Work affected by a material change. After the Owner furnishes the evidence, the Owner shall not materially vary such financial arrangements without prior notice to the Contractor.
§ 2.2.2 Except for permits and fees that are the responsibility of the Contractor under the Contract Documents,including those required under Section 3.7.1, the Owner shall secure and pay for necessary approvals, easements, assessments and charges required for construction, use or occupancy of permanent structures or for permanent changes in existing facilities.
§ 2.2.3 The Owner shall furnish surveys describing physical characteristics, legal limitations and utility locations forthe site of the Project, and a legal description of the site. The Contractor shall be entitled to rely on the accuracy of information furnished by the Owner but shall exercise proper precautions relating to the safe performance of the Work.
§ 2.2.4 The Owner shall furnish information or services required of the Owner by the Contract Documents withreasonable promptness. The Owner shall also furnish any other information or services under the Owner’s control and relevant to the Contractor’s performance of the Work with reasonable promptness after receiving the Contractor’s written request for such information or services.
§ 2.2.5 Unless otherwise provided in the Contract Documents, the Owner shall furnish to the Contractor one copy ofthe Contract Documents for purposes of making reproductions pursuant to Section 1.5.2.
§ 2.3 OWNER’S RIGHT TO STOP THE WORKIf the Contractor fails to correct Work that is not in accordance with the requirements of the Contract Documents as required by Section 12.2 or repeatedly fails to carry out Work in accordance with the Contract Documents, the Owner may issue a written order to the Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated; however, the right of the Owner to stop the Work shall not give rise to a duty on the part of the Owner to exercise this right for the benefit of the Contractor or any other person or entity, except to the extent required by Section 6.1.3.
§ 2.4 OWNER’S RIGHT TO CARRY OUT THE WORKIf the Contractor defaults or neglects to carry out the Work in accordance with the Contract Documents and fails within a ten-day period after receipt of written notice from the Owner to commence and continue correction of such default or neglect with diligence and promptness, the Owner may, without prejudice to other remedies the Owner may have, correct such deficiencies. In such case an appropriate Change Order shall be issued deducting from payments then or thereafter due the Contractor the reasonable cost of correcting such deficiencies, including Owner’s expenses and compensation for the Architect’s additional services made necessary by such default, neglect or failure. Such action by the Owner and amounts charged to the Contractor are both subject to prior approval of the Architect. If payments then or thereafter due the Contractor are not sufficient to cover such amounts, the Contractor shall pay the difference to the Owner.
ARTICLE 3 CONTRACTOR § 3.1 GENERAL§ 3.1.1 The Contractor is the person or entity identified as such in the Agreement and is referred to throughout theContract Documents as if singular in number. The Contractor shall be lawfully licensed, if required in the jurisdiction where the Project is located. The Contractor shall designate in writing a representative who shall have express authority to bind the Contractor with respect to all matters under this Contract. The term "Contractor" means the Contractor or the Contractor’s authorized representative.
§ 3.1.2 The Contractor shall perform the Work in accordance with the Contract Documents.
§ 3.1.3 The Contractor shall not be relieved of obligations to perform the Work in accordance with the ContractDocuments either by activities or duties of the Architect in the Architect’s administration of the Contract, or by tests, inspections or approvals required or performed by persons or entities other than the Contractor.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
13
§ 3.2 REVIEW OF CONTRACT DOCUMENTS AND FIELD CONDITIONS BY CONTRACTOR§ 3.2.1 Execution of the Contract by the Contractor is a representation that the Contractor has visited the site, becomegenerally familiar with local conditions under which the Work is to be performed and correlated personal observations with requirements of the Contract Documents.
§ 3.2.2 Because the Contract Documents are complementary, the Contractor shall, before starting each portion of theWork, carefully study and compare the various Contract Documents relative to that portion of the Work, as well as the information furnished by the Owner pursuant to Section 2.2.3, shall take field measurements of any existing conditions related to that portion of the Work, and shall observe any conditions at the site affecting it. These obligations are for the purpose of facilitating coordination and construction by the Contractor and are not for the purpose of discovering errors, omissions, or inconsistencies in the Contract Documents; however, the Contractor shall promptly report to the Architect any errors, inconsistencies or omissions discovered by or made known to the Contractor as a request for information in such form as the Architect may require. It is recognized that the Contractor’s review is made in the Contractor’s capacity as a contractor and not as a licensed design professional, unless otherwise specifically provided in the Contract Documents.
§ 3.2.3 The Contractor is not required to ascertain that the Contract Documents are in accordance with applicable laws,statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities, but the Contractor shall promptly report to the Architect any nonconformity discovered by or made known to the Contractor as a request for information in such form as the Architect may require.
§ 3.2.4 If the Contractor believes that additional cost or time is involved because of clarifications or instructions theArchitect issues in response to the Contractor’s notices or requests for information pursuant to Sections 3.2.2 or 3.2.3, the Contractor shall make Claims as provided in Article 15. If the Contractor fails to perform the obligations of Sections 3.2.2 or 3.2.3, the Contractor shall pay such costs and damages to the Owner as would have been avoided if the Contractor had performed such obligations. If the Contractor performs those obligations, the Contractor shall not be liable to the Owner or Architect for damages resulting from errors, inconsistencies or omissions in the Contract Documents, for differences between field measurements or conditions and the Contract Documents, or for nonconformities of the Contract Documents to applicable laws, statutes, ordinances, codes, rules and regulations, and lawful orders of public authorities.
§ 3.3 SUPERVISION AND CONSTRUCTION PROCEDURES§ 3.3.1 The Contractor shall supervise and direct the Work, using the Contractor’s best skill and attention. TheContractor shall be solely responsible for, and have control over, construction means, methods, techniques, sequences and procedures and for coordinating all portions of the Work under the Contract, unless the Contract Documents give other specific instructions concerning these matters. If the Contract Documents give specific instructions concerning construction means, methods, techniques, sequences or procedures, the Contractor shall evaluate the jobsite safety thereof and, except as stated below, shall be fully and solely responsible for the jobsite safety of such means, methods, techniques, sequences or procedures. If the Contractor determines that such means, methods, techniques, sequences or procedures may not be safe, the Contractor shall give timely written notice to the Owner and Architect and shall not proceed with that portion of the Work without further written instructions from the Architect. If the Contractor is then instructed to proceed with the required means, methods, techniques, sequences or procedures without acceptance of changes proposed by the Contractor, the Owner shall be solely responsible for any loss or damage arising solely from those Owner-required means, methods, techniques, sequences or procedures.
§ 3.3.2 The Contractor shall be responsible to the Owner for acts and omissions of the Contractor’s employees,Subcontractors and their agents and employees, and other persons or entities performing portions of the Work for, or on behalf of, the Contractor or any of its Subcontractors.
§ 3.3.3 The Contractor shall be responsible for inspection of portions of Work already performed to determine thatsuch portions are in proper condition to receive subsequent Work.
§ 3.4 LABOR AND MATERIALS§ 3.4.1 Unless otherwise provided in the Contract Documents, the Contractor shall provide and pay for labor,materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
14
§ 3.4.2 Except in the case of minor changes in the Work authorized by the Architect in accordance with Sections3.12.8 or 7.4, the Contractor may make substitutions only with the consent of the Owner, after evaluation by the Architect and in accordance with a Change Order or Construction Change Directive.
§ 3.4.3 The Contractor shall enforce strict discipline and good order among the Contractor’s employees and otherpersons carrying out the Work. The Contractor shall not permit employment of unfit persons or persons not properly skilled in tasks assigned to them.
§ 3.5 WARRANTYThe Contractor warrants to the Owner and Architect that materials and equipment furnished under the Contract will be of good quality and new unless the Contract Documents require or permit otherwise. The Contractor further warrants that the Work will conform to the requirements of the Contract Documents and will be free from defects, except for those inherent in the quality of the Work the Contract Documents require or permit. Work, materials, or equipment not conforming to these requirements may be considered defective. The Contractor’s warranty excludes remedy for damage or defect caused by abuse, alterations to the Work not executed by the Contractor, improper or insufficient maintenance, improper operation, or normal wear and tear and normal usage. If required by the Architect, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment.
§ 3.6 TAXESThe Contractor shall pay sales, consumer, use and similar taxes for the Work provided by the Contractor that are legally enacted when bids are received or negotiations concluded, whether or not yet effective or merely scheduled to go into effect.
§ 3.7 PERMITS, FEES, NOTICES, AND COMPLIANCE WITH LAWS§ 3.7.1 Unless otherwise provided in the Contract Documents, the Contractor shall secure and pay for the buildingpermit as well as for other permits, fees, licenses, and inspections by government agencies necessary for proper execution and completion of the Work that are customarily secured after execution of the Contract and legally required at the time bids are received or negotiations concluded.
§ 3.7.2 The Contractor shall comply with and give notices required by applicable laws, statutes, ordinances, codes,rules and regulations, and lawful orders of public authorities applicable to performance of the Work.
§ 3.7.3 If the Contractor performs Work knowing it to be contrary to applicable laws, statutes, ordinances, codes, rulesand regulations, or lawful orders of public authorities, the Contractor shall assume appropriate responsibility for such Work and shall bear the costs attributable to correction.
§ 3.7.4 Concealed or Unknown Conditions. If the Contractor encounters conditions at the site that are (1) subsurfaceor otherwise concealed physical conditions that differ materially from those indicated in the Contract Documents or (2) unknown physical conditions of an unusual nature, that differ materially from those ordinarily found to exist and generally recognized as inherent in construction activities of the character provided for in the Contract Documents, the Contractor shall promptly provide notice to the Owner and the Architect before conditions are disturbed and in no event later than 21 days after first observance of the conditions. The Architect will promptly investigate such conditions and, if the Architect determines that they differ materially and cause an increase or decrease in the Contractor’s cost of, or time required for, performance of any part of the Work, will recommend an equitable adjustment in the Contract Sum or Contract Time, or both. If the Architect determines that the conditions at the site are not materially different from those indicated in the Contract Documents and that no change in the terms of the Contract is justified, the Architect shall promptly notify the Owner and Contractor in writing, stating the reasons. If either party disputes the Architect’s determination or recommendation, that party may proceed as provided in Article 15.
§ 3.7.5 If, in the course of the Work, the Contractor encounters human remains or recognizes the existence of burialmarkers, archaeological sites or wetlands not indicated in the Contract Documents, the Contractor shall immediately suspend any operations that would affect them and shall notify the Owner and Architect. Upon receipt of such notice, the Owner shall promptly take any action necessary to obtain governmental authorization required to resume the operations. The Contractor shall continue to suspend such operations until otherwise instructed by the Owner but shall continue with all other operations that do not affect those remains or features. Requests for adjustments in the Contract Sum and Contract Time arising from the existence of such remains or features may be made as provided in Article 15.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
15
§ 3.8 ALLOWANCES§ 3.8.1 The Contractor shall include in the Contract Sum all allowances stated in the Contract Documents. Itemscovered by allowances shall be supplied for such amounts and by such persons or entities as the Owner may direct, but the Contractor shall not be required to employ persons or entities to whom the Contractor has reasonable objection.
§ 3.8.2 Unless otherwise provided in the Contract Documents,.1 allowances shall cover the cost to the Contractor of materials and equipment delivered at the site and all
required taxes, less applicable trade discounts; .2 Contractor’s costs for unloading and handling at the site, labor, installation costs, overhead, profit and
other expenses contemplated for stated allowance amounts shall be included in the Contract Sum but not in the allowances; and
.3 whenever costs are more than or less than allowances, the Contract Sum shall be adjusted accordinglyby Change Order. The amount of the Change Order shall reflect (1) the difference between actual costs and the allowances under Section 3.8.2.1 and (2) changes in Contractor’s costs under Section 3.8.2.2.
§ 3.8.3 Materials and equipment under an allowance shall be selected by the Owner with reasonable promptness.
§ 3.9 SUPERINTENDENT§ 3.9.1 The Contractor shall employ a competent superintendent and necessary assistants who shall be in attendance atthe Project site during performance of the Work. The superintendent shall represent the Contractor, and communications given to the superintendent shall be as binding as if given to the Contractor.
§ 3.9.2 The Contractor, as soon as practicable after award of the Contract, shall furnish in writing to the Ownerthrough the Architect the name and qualifications of a proposed superintendent. The Architect may reply within 14 days to the Contractor in writing stating (1) whether the Owner or the Architect has reasonable objection to the proposed superintendent or (2) that the Architect requires additional time to review. Failure of the Architect to reply within the 14 day period shall constitute notice of no reasonable objection.
§ 3.9.3 The Contractor shall not employ a proposed superintendent to whom the Owner or Architect has madereasonable and timely objection. The Contractor shall not change the superintendent without the Owner’s consent, which shall not unreasonably be withheld or delayed.
§ 3.10 CONTRACTOR’S CONSTRUCTION SCHEDULES§ 3.10.1 The Contractor, promptly after being awarded the Contract, shall prepare and submit for the Owner’s andArchitect’s information a Contractor’s construction schedule for the Work. The schedule shall not exceed time limits current under the Contract Documents, shall be revised at appropriate intervals as required by the conditions of the Work and Project, shall be related to the entire Project to the extent required by the Contract Documents, and shall provide for expeditious and practicable execution of the Work.
§ 3.10.2 The Contractor shall prepare a submittal schedule, promptly after being awarded the Contract and thereafteras necessary to maintain a current submittal schedule, and shall submit the schedule(s) for the Architect’s approval. The Architect’s approval shall not unreasonably be delayed or withheld. The submittal schedule shall (1) be coordinated with the Contractor’s construction schedule, and (2) allow the Architect reasonable time to review submittals. If the Contractor fails to submit a submittal schedule, the Contractor shall not be entitled to any increase in Contract Sum or extension of Contract Time based on the time required for review of submittals.
§ 3.10.3 The Contractor shall perform the Work in general accordance with the most recent schedules submitted to theOwner and Architect.
§ 3.11 DOCUMENTS AND SAMPLES AT THE SITEThe Contractor shall maintain at the site for the Owner one copy of the Drawings, Specifications, Addenda, Change Orders and other Modifications, in good order and marked currently to indicate field changes and selections made during construction, and one copy of approved Shop Drawings, Product Data, Samples and similar required submittals. These shall be available to the Architect and shall be delivered to the Architect for submittal to the Owner upon completion of the Work as a record of the Work as constructed.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
16
§ 3.12 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES§ 3.12.1 Shop Drawings are drawings, diagrams, schedules and other data specially prepared for the Work by theContractor or a Subcontractor, Sub-subcontractor, manufacturer, supplier or distributor to illustrate some portion of the Work.
§ 3.12.2 Product Data are illustrations, standard schedules, performance charts, instructions, brochures, diagrams andother information furnished by the Contractor to illustrate materials or equipment for some portion of the Work.
§ 3.12.3 Samples are physical examples that illustrate materials, equipment or workmanship and establish standardsby which the Work will be judged.
§ 3.12.4 Shop Drawings, Product Data, Samples and similar submittals are not Contract Documents. Their purpose isto demonstrate the way by which the Contractor proposes to conform to the information given and the design concept expressed in the Contract Documents for those portions of the Work for which the Contract Documents require submittals. Review by the Architect is subject to the limitations of Section 4.2.7. Informational submittals upon which the Architect is not expected to take responsive action may be so identified in the Contract Documents. Submittals that are not required by the Contract Documents may be returned by the Architect without action.
§ 3.12.5 The Contractor shall review for compliance with the Contract Documents, approve and submit to theArchitect Shop Drawings, Product Data, Samples and similar submittals required by the Contract Documents in accordance with the submittal schedule approved by the Architect or, in the absence of an approved submittal schedule, with reasonable promptness and in such sequence as to cause no delay in the Work or in the activities of the Owner or of separate contractors.
§ 3.12.6 By submitting Shop Drawings, Product Data, Samples and similar submittals, the Contractor represents to theOwner and Architect that the Contractor has (1) reviewed and approved them, (2) determined and verified materials, field measurements and field construction criteria related thereto, or will do so and (3) checked and coordinated the information contained within such submittals with the requirements of the Work and of the Contract Documents.
§ 3.12.7 The Contractor shall perform no portion of the Work for which the Contract Documents require submittal andreview of Shop Drawings, Product Data, Samples or similar submittals until the respective submittal has been approved by the Architect.
§ 3.12.8 The Work shall be in accordance with approved submittals except that the Contractor shall not be relieved ofresponsibility for deviations from requirements of the Contract Documents by the Architect’s approval of Shop Drawings, Product Data, Samples or similar submittals unless the Contractor has specifically informed the Architect in writing of such deviation at the time of submittal and (1) the Architect has given written approval to the specific deviation as a minor change in the Work, or (2) a Change Order or Construction Change Directive has been issued authorizing the deviation. The Contractor shall not be relieved of responsibility for errors or omissions in Shop Drawings, Product Data, Samples or similar submittals by the Architect’s approval thereof.
§ 3.12.9 The Contractor shall direct specific attention, in writing or on resubmitted Shop Drawings, Product Data,Samples or similar submittals, to revisions other than those requested by the Architect on previous submittals. In the absence of such written notice, the Architect’s approval of a resubmission shall not apply to such revisions.
§ 3.12.10 The Contractor shall not be required to provide professional services that constitute the practice ofarchitecture or engineering unless such services are specifically required by the Contract Documents for a portion of the Work or unless the Contractor needs to provide such services in order to carry out the Contractor’s responsibilities for construction means, methods, techniques, sequences and procedures. The Contractor shall not be required to provide professional services in violation of applicable law. If professional design services or certifications by a design professional related to systems, materials or equipment are specifically required of the Contractor by the Contract Documents, the Owner and the Architect will specify all performance and design criteria that such services must satisfy. The Contractor shall cause such services or certifications to be provided by a properly licensed design professional, whose signature and seal shall appear on all drawings, calculations, specifications, certifications, Shop Drawings and other submittals prepared by such professional. Shop Drawings and other submittals related to the Work designed or certified by such professional, if prepared by others, shall bear such professional’s written approval when submitted to the Architect. The Owner and the Architect shall be entitled to rely upon the adequacy, accuracy and
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
17
completeness of the services, certifications and approvals performed or provided by such design professionals, provided the Owner and Architect have specified to the Contractor all performance and design criteria that such services must satisfy. Pursuant to this Section 3.12.10, the Architect will review, approve or take other appropriate action on submittals only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Contractor shall not be responsible for the adequacy of the performance and design criteria specified in the Contract Documents.
§ 3.13 USE OF SITEThe Contractor shall confine operations at the site to areas permitted by applicable laws, statutes, ordinances, codes, rules and regulations, and lawful orders of public authorities and the Contract Documents and shall not unreasonably encumber the site with materials or equipment.
§ 3.14 CUTTING AND PATCHING§ 3.14.1 The Contractor shall be responsible for cutting, fitting or patching required to complete the Work or to makeits parts fit together properly. All areas requiring cutting, fitting and patching shall be restored to the condition existing prior to the cutting, fitting and patching, unless otherwise required by the Contract Documents.
§ 3.14.2 The Contractor shall not damage or endanger a portion of the Work or fully or partially completedconstruction of the Owner or separate contractors by cutting, patching or otherwise altering such construction, or by excavation. The Contractor shall not cut or otherwise alter such construction by the Owner or a separate contractor except with written consent of the Owner and of such separate contractor; such consent shall not be unreasonably withheld. The Contractor shall not unreasonably withhold from the Owner or a separate contractor the Contractor’s consent to cutting or otherwise altering the Work.
§ 3.15 CLEANING UP§ 3.15.1 The Contractor shall keep the premises and surrounding area free from accumulation of waste materials orrubbish caused by operations under the Contract. At completion of the Work, the Contractor shall remove waste materials, rubbish, the Contractor’s tools, construction equipment, machinery and surplus materials from and about the Project.
§ 3.15.2 If the Contractor fails to clean up as provided in the Contract Documents, the Owner may do so and Ownershall be entitled to reimbursement from the Contractor.
§ 3.16 ACCESS TO WORKThe Contractor shall provide the Owner and Architect access to the Work in preparation and progress wherever located.
§ 3.17 ROYALTIES, PATENTS AND COPYRIGHTSThe Contractor shall pay all royalties and license fees. The Contractor shall defend suits or claims for infringement of copyrights and patent rights and shall hold the Owner and Architect harmless from loss on account thereof, but shall not be responsible for such defense or loss when a particular design, process or product of a particular manufacturer or manufacturers is required by the Contract Documents, or where the copyright violations are contained in Drawings, Specifications or other documents prepared by the Owner or Architect. However, if the Contractor has reason to believe that the required design, process or product is an infringement of a copyright or a patent, the Contractor shall be responsible for such loss unless such information is promptly furnished to the Architect.
§ 3.18 INDEMNIFICATION§ 3.18.1 To the fullest extent permitted by law the Contractor shall indemnify and hold harmless the Owner, Architect,Architect’s consultants, and agents and employees of any of them from and against claims, damages, losses and expenses, including but not limited to attorneys’ fees, arising out of or resulting from performance of the Work, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself), but only to the extent caused by the negligent acts or omissions of the Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this Section 3.18.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
18
§ 3.18.2 In claims against any person or entity indemnified under this Section 3.18 by an employee of the Contractor,a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under Section 3.18.1 shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or for the Contractor or a Subcontractor under workers’ compensation acts, disability benefit acts or other employee benefit acts.
ARTICLE 4 ARCHITECT§ 4.1 GENERAL§ 4.1.1 The Owner shall retain an architect lawfully licensed to practice architecture or an entity lawfully practicingarchitecture in the jurisdiction where the Project is located. That person or entity is identified as the Architect in the Agreement and is referred to throughout the Contract Documents as if singular in number.
§ 4.1.2 Duties, responsibilities and limitations of authority of the Architect as set forth in the Contract Documents shallnot be restricted, modified or extended without written consent of the Owner, Contractor and Architect. Consent shall not be unreasonably withheld.
§ 4.1.3 If the employment of the Architect is terminated, the Owner shall employ a successor architect as to whom theContractor has no reasonable objection and whose status under the Contract Documents shall be that of the Architect.
§ 4.2 ADMINISTRATION OF THE CONTRACT§ 4.2.1 The Architect will provide administration of the Contract as described in the Contract Documents and will bean Owner’s representative during construction until the date the Architect issues the final Certificate For Payment. The Architect will have authority to act on behalf of the Owner only to the extent provided in the Contract Documents.
§ 4.2.2 The Architect will visit the site at intervals appropriate to the stage of construction, or as otherwise agreed withthe Owner, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine in general if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect will not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. The Architect will not have control over, charge of, or responsibility for, the construction means, methods, techniques, sequences or procedures, or for the safety precautions and programs in connection with the Work, since these are solely the Contractor’s rights and responsibilities under the Contract Documents, except as provided in Section 3.3.1.
§ 4.2.3 On the basis of the site visits, the Architect will keep the Owner reasonably informed about the progress andquality of the portion of the Work completed, and report to the Owner (1) known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work. The Architect will not be responsible for the Contractor’s failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect will not have control over or charge of and will not be responsible for acts or omissions of the Contractor, Subcontractors, or their agents or employees, or any other persons or entities performing portions of the Work.
§ 4.2.4 COMMUNICATIONS FACILITATING CONTRACT ADMINISTRATIONExcept as otherwise provided in the Contract Documents or when direct communications have been specially authorized, the Owner and Contractor shall endeavor to communicate with each other through the Architect about matters arising out of or relating to the Contract. Communications by and with the Architect’s consultants shall be through the Architect. Communications by and with Subcontractors and material suppliers shall be through the Contractor. Communications by and with separate contractors shall be through the Owner.
§ 4.2.5 Based on the Architect’s evaluations of the Contractor’s Applications for Payment, the Architect will reviewand certify the amounts due the Contractor and will issue Certificates for Payment in such amounts.
§ 4.2.6 The Architect has authority to reject Work that does not conform to the Contract Documents. Whenever theArchitect considers it necessary or advisable, the Architect will have authority to require inspection or testing of the Work in accordance with Sections 13.5.2 and 13.5.3, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees, or other persons or entities performing portions of the Work.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
19
§ 4.2.7 The Architect will review and approve, or take other appropriate action upon, the Contractor’s submittals suchas Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect’s action will be taken in accordance with the submittal schedule approved by the Architect or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time in the Architect’s professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities, or for substantiating instructions for installation or performance of equipment or systems, all of which remain the responsibility of the Contractor as required by the Contract Documents. The Architect’s review of the Contractor’s submittals shall not relieve the Contractor of the obligations under Sections 3.3, 3.5 and 3.12. The Architect’s review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect’s approval of a specific item shall not indicate approval of an assembly of which the item is a component.
§ 4.2.8 The Architect will prepare Change Orders and Construction Change Directives, and may authorize minorchanges in the Work as provided in Section 7.4. The Architect will investigate and make determinations and recommendations regarding concealed and unknown conditions as provided in Section 3.7.4.
§ 4.2.9 The Architect will conduct inspections to determine the date or dates of Substantial Completion and the date offinal completion; issue Certificates of Substantial Completion pursuant to Section 9.8; receive and forward to the Owner, for the Owner’s review and records, written warranties and related documents required by the Contract and assembled by the Contractor pursuant to Section 9.10; and issue a final Certificate for Payment pursuant to Section 9.10.
§ 4.2.10 If the Owner and Architect agree, the Architect will provide one or more project representatives to assist incarrying out the Architect’s responsibilities at the site. The duties, responsibilities and limitations of authority of such project representatives shall be as set forth in an exhibit to be incorporated in the Contract Documents.
§ 4.2.11 The Architect will interpret and decide matters concerning performance under, and requirements of, theContract Documents on written request of either the Owner or Contractor. The Architect’s response to such requests will be made in writing within any time limits agreed upon or otherwise with reasonable promptness.
§ 4.2.12 Interpretations and decisions of the Architect will be consistent with the intent of, and reasonably inferablefrom, the Contract Documents and will be in writing or in the form of drawings. When making such interpretations and decisions, the Architect will endeavor to secure faithful performance by both Owner and Contractor, will not show partiality to either and will not be liable for results of interpretations or decisions rendered in good faith.
§ 4.2.13 The Architect’s decisions on matters relating to aesthetic effect will be final if consistent with the intentexpressed in the Contract Documents.
§ 4.2.14 The Architect will review and respond to requests for information about the Contract Documents. TheArchitect’s response to such requests will be made in writing within any time limits agreed upon or otherwise with reasonable promptness. If appropriate, the Architect will prepare and issue supplemental Drawings and Specifications in response to the requests for information.
ARTICLE 5 SUBCONTRACTORS§ 5.1 DEFINITIONS§ 5.1.1 A Subcontractor is a person or entity who has a direct contract with the Contractor to perform a portion of theWork at the site. The term "Subcontractor" is referred to throughout the Contract Documents as if singular in number and means a Subcontractor or an authorized representative of the Subcontractor. The term "Subcontractor" does not include a separate contractor or subcontractors of a separate contractor.
§ 5.1.2 A Sub-subcontractor is a person or entity who has a direct or indirect contract with a Subcontractor to performa portion of the Work at the site. The term "Sub-subcontractor" is referred to throughout the Contract Documents as if singular in number and means a Sub-subcontractor or an authorized representative of the Sub-subcontractor.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
20
§ 5.2 AWARD OF SUBCONTRACTS AND OTHER CONTRACTS FOR PORTIONS OF THE WORK§ 5.2.1 Unless otherwise stated in the Contract Documents or the bidding requirements, the Contractor, as soon aspracticable after award of the Contract, shall furnish in writing to the Owner through the Architect the names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for each principal portion of the Work. The Architect may reply within 14 days to the Contractor in writing stating (1) whether the Owner or the Architect has reasonable objection to any such proposed person or entity or (2) that the Architect requires additional time for review. Failure of the Owner or Architect to reply within the 14 day period shall constitute notice of no reasonable objection.
§ 5.2.2 The Contractor shall not contract with a proposed person or entity to whom the Owner or Architect has madereasonable and timely objection. The Contractor shall not be required to contract with anyone to whom the Contractor has made reasonable objection.
§ 5.2.3 If the Owner or Architect has reasonable objection to a person or entity proposed by the Contractor, theContractor shall propose another to whom the Owner or Architect has no reasonable objection. If the proposed but rejected Subcontractor was reasonably capable of performing the Work, the Contract Sum and Contract Time shall be increased or decreased by the difference, if any, occasioned by such change, and an appropriate Change Order shall be issued before commencement of the substitute Subcontractor’s Work. However, no increase in the Contract Sum or Contract Time shall be allowed for such change unless the Contractor has acted promptly and responsively in submitting names as required.
§ 5.2.4 The Contractor shall not substitute a Subcontractor, person or entity previously selected if the Owner orArchitect makes reasonable objection to such substitution.
§ 5.3 SUBCONTRACTUAL RELATIONSBy appropriate agreement, written where legally required for validity, the Contractor shall require each Subcontractor, to the extent of the Work to be performed by the Subcontractor, to be bound to the Contractor by terms of the Contract Documents, and to assume toward the Contractor all the obligations and responsibilities, including the responsibility for safety of the Subcontractor’s Work, which the Contractor, by these Documents, assumes toward the Owner and Architect. Each subcontract agreement shall preserve and protect the rights of the Owner and Architect under the Contract Documents with respect to the Work to be performed by the Subcontractor so that subcontracting thereof will not prejudice such rights, and shall allow to the Subcontractor, unless specifically provided otherwise in the subcontract agreement, the benefit of all rights, remedies and redress against the Contractor that the Contractor, by the Contract Documents, has against the Owner. Where appropriate, the Contractor shall require each Subcontractor to enter into similar agreements with Sub-subcontractors. The Contractor shall make available to each proposed Subcontractor, prior to the execution of the subcontract agreement, copies of the Contract Documents to which the Subcontractor will be bound, and, upon written request of the Subcontractor, identify to the Subcontractor terms and conditions of the proposed subcontract agreement that may be at variance with the Contract Documents. Subcontractors will similarly make copies of applicable portions of such documents available to their respective proposed Sub-subcontractors.
§ 5.4 CONTINGENT ASSIGNMENT OF SUBCONTRACTS§ 5.4.1 Each subcontract agreement for a portion of the Work is assigned by the Contractor to the Owner, provided that
.1 assignment is effective only after termination of the Contract by the Owner for cause pursuant to Section 14.2 and only for those subcontract agreements that the Owner accepts by notifying the Subcontractor and Contractor in writing; and
.2 assignment is subject to the prior rights of the surety, if any, obligated under bond relating to the Contract.
When the Owner accepts the assignment of a subcontract agreement, the Owner assumes the Contractor’s rights and obligations under the subcontract.
§ 5.4.2 Upon such assignment, if the Work has been suspended for more than 30 days, the Subcontractor’scompensation shall be equitably adjusted for increases in cost resulting from the suspension.
§ 5.4.3 Upon such assignment to the Owner under this Section 5.4, the Owner may further assign the subcontract to asuccessor contractor or other entity. If the Owner assigns the subcontract to a successor contractor or other entity, the
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
21
Owner shall nevertheless remain legally responsible for all of the successor contractor’s obligations under the subcontract.
ARTICLE 6 CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS§ 6.1 OWNER’S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD SEPARATE CONTRACTS§ 6.1.1 The Owner reserves the right to perform construction or operations related to the Project with the Owner’s ownforces, and to award separate contracts in connection with other portions of the Project or other construction or operations on the site under Conditions of the Contract identical or substantially similar to these including those portions related to insurance and waiver of subrogation. If the Contractor claims that delay or additional cost is involved because of such action by the Owner, the Contractor shall make such Claim as provided in Article 15.
§ 6.1.2 When separate contracts are awarded for different portions of the Project or other construction or operations onthe site, the term "Contractor" in the Contract Documents in each case shall mean the Contractor who executes each separate Owner-Contractor Agreement.
§ 6.1.3 The Owner shall provide for coordination of the activities of the Owner’s own forces and of each separatecontractor with the Work of the Contractor, who shall cooperate with them. The Contractor shall participate with other separate contractors and the Owner in reviewing their construction schedules. The Contractor shall make any revisionsto the construction schedule deemed necessary after a joint review and mutual agreement. The construction schedules shall then constitute the schedules to be used by the Contractor, separate contractors and the Owner until subsequently revised.
§ 6.1.4 Unless otherwise provided in the Contract Documents, when the Owner performs construction or operationsrelated to the Project with the Owner’s own forces, the Owner shall be deemed to be subject to the same obligations and to have the same rights that apply to the Contractor under the Conditions of the Contract, including, without excluding others, those stated in Article 3, this Article 6 and Articles 10, 11 and 12.
§ 6.2 MUTUAL RESPONSIBILITY§ 6.2.1 The Contractor shall afford the Owner and separate contractors reasonable opportunity for introduction andstorage of their materials and equipment and performance of their activities, and shall connect and coordinate the Contractor’s construction and operations with theirs as required by the Contract Documents.
§ 6.2.2 If part of the Contractor’s Work depends for proper execution or results upon construction or operations by theOwner or a separate contractor, the Contractor shall, prior to proceeding with that portion of the Work, promptly report to the Architect apparent discrepancies or defects in such other construction that would render it unsuitable for such proper execution and results. Failure of the Contractor so to report shall constitute an acknowledgment that the Owner’s or separate contractor’s completed or partially completed construction is fit and proper to receive the Contractor’s Work, except as to defects not then reasonably discoverable.
§ 6.2.3 The Contractor shall reimburse the Owner for costs the Owner incurs that are payable to a separate contractorbecause of the Contractor’s delays, improperly timed activities or defective construction. The Owner shall be responsible to the Contractor for costs the Contractor incurs because of a separate contractor’s delays, improperly timed activities, damage to the Work or defective construction.
§ 6.2.4 The Contractor shall promptly remedy damage the Contractor wrongfully causes to completed or partiallycompleted construction or to property of the Owner or separate contractors as provided in Section 10.2.5.
§ 6.2.5 The Owner and each separate contractor shall have the same responsibilities for cutting and patching as aredescribed for the Contractor in Section 3.14.
§ 6.3 OWNER’S RIGHT TO CLEAN UPIf a dispute arises among the Contractor, separate contractors and the Owner as to the responsibility under their respective contracts for maintaining the premises and surrounding area free from waste materials and rubbish, the Owner may clean up and the Architect will allocate the cost among those responsible.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
22
ARTICLE 7 CHANGES IN THE WORK§ 7.1 GENERAL§ 7.1.1 Changes in the Work may be accomplished after execution of the Contract, and without invalidating theContract, by Change Order, Construction Change Directive or order for a minor change in the Work, subject to the limitations stated in this Article 7 and elsewhere in the Contract Documents.
§ 7.1.2 A Change Order shall be based upon agreement among the Owner, Contractor and Architect; a ConstructionChange Directive requires agreement by the Owner and Architect and may or may not be agreed to by the Contractor; an order for a minor change in the Work may be issued by the Architect alone.
§ 7.1.3 Changes in the Work shall be performed under applicable provisions of the Contract Documents, and theContractor shall proceed promptly, unless otherwise provided in the Change Order, Construction Change Directive or order for a minor change in the Work.
§ 7.2 CHANGE ORDERS§ 7.2.1 A Change Order is a written instrument prepared by the Architect and signed by the Owner, Contractor andArchitect stating their agreement upon all of the following:
.1 The change in the Work;
.2 The amount of the adjustment, if any, in the Contract Sum; and
.3 The extent of the adjustment, if any, in the Contract Time.
§ 7.3 CONSTRUCTION CHANGE DIRECTIVES§ 7.3.1 A Construction Change Directive is a written order prepared by the Architect and signed by the Owner andArchitect, directing a change in the Work prior to agreement on adjustment, if any, in the Contract Sum or Contract Time, or both. The Owner may by Construction Change Directive, without invalidating the Contract, order changes in the Work within the general scope of the Contract consisting of additions, deletions or other revisions, the Contract Sum and Contract Time being adjusted accordingly.
§ 7.3.2 A Construction Change Directive shall be used in the absence of total agreement on the terms of a ChangeOrder.
§ 7.3.3 If the Construction Change Directive provides for an adjustment to the Contract Sum, the adjustment shall bebased on one of the following methods:
.1 Mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation;
.2 Unit prices stated in the Contract Documents or subsequently agreed upon;
.3 Cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage fee; or
.4 As provided in Section 7.3.7.
§ 7.3.4 If unit prices are stated in the Contract Documents or subsequently agreed upon, and if quantities originallycontemplated are materially changed in a proposed Change Order or Construction Change Directive so that application of such unit prices to quantities of Work proposed will cause substantial inequity to the Owner or Contractor, the applicable unit prices shall be equitably adjusted.
§ 7.3.5 Upon receipt of a Construction Change Directive, the Contractor shall promptly proceed with the change in theWork involved and advise the Architect of the Contractor’s agreement or disagreement with the method, if any, provided in the Construction Change Directive for determining the proposed adjustment in the Contract Sum or Contract Time.
§ 7.3.6 A Construction Change Directive signed by the Contractor indicates the Contractor’s agreement therewith,including adjustment in Contract Sum and Contract Time or the method for determining them. Such agreement shall be effective immediately and shall be recorded as a Change Order.
§ 7.3.7 If the Contractor does not respond promptly or disagrees with the method for adjustment in the Contract Sum,the Architect shall determine the method and the adjustment on the basis of reasonable expenditures and savings of those performing the Work attributable to the change, including, in case of an increase in the Contract Sum, an amount
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
23
for overhead and profit as set forth in the Agreement, or if no such amount is set forth in the Agreement, a reasonable amount. In such case, and also under Section 7.3.3.3, the Contractor shall keep and present, in such form as the Architect may prescribe, an itemized accounting together with appropriate supporting data. Unless otherwise provided in the Contract Documents, costs for the purposes of this Section 7.3.7 shall be limited to the following:
.1 Costs of labor, including social security, old age and unemployment insurance, fringe benefits required by agreement or custom, and workers’ compensation insurance;
.2 Costs of materials, supplies and equipment, including cost of transportation, whether incorporated or consumed;
.3 Rental costs of machinery and equipment, exclusive of hand tools, whether rented from the Contractoror others;
.4 Costs of premiums for all bonds and insurance, permit fees, and sales, use or similar taxes related to the Work; and
.5 Additional costs of supervision and field office personnel directly attributable to the change.
§ 7.3.8 The amount of credit to be allowed by the Contractor to the Owner for a deletion or change that results in a netdecrease in the Contract Sum shall be actual net cost as confirmed by the Architect. When both additions and credits covering related Work or substitutions are involved in a change, the allowance for overhead and profit shall be figured on the basis of net increase, if any, with respect to that change.
§ 7.3.9 Pending final determination of the total cost of a Construction Change Directive to the Owner, the Contractormay request payment for Work completed under the Construction Change Directive in Applications for Payment. The Architect will make an interim determination for purposes of monthly certification for payment for those costs and certify for payment the amount that the Architect determines, in the Architect’s professional judgment, to be reasonably justified. The Architect’s interim determination of cost shall adjust the Contract Sum on the same basis as a Change Order, subject to the right of either party to disagree and assert a Claim in accordance with Article 15.
§ 7.3.10 When the Owner and Contractor agree with a determination made by the Architect concerning theadjustments in the Contract Sum and Contract Time, or otherwise reach agreement upon the adjustments, such agreement shall be effective immediately and the Architect will prepare a Change Order. Change Orders may be issued for all or any part of a Construction Change Directive.
§ 7.4 MINOR CHANGES IN THE WORKThe Architect has authority to order minor changes in the Work not involving adjustment in the Contract Sum or extension of the Contract Time and not inconsistent with the intent of the Contract Documents. Such changes will be effected by written order signed by the Architect and shall be binding on the Owner and Contractor.
ARTICLE 8 TIME§ 8.1 DEFINITIONS§ 8.1.1 Unless otherwise provided, Contract Time is the period of time, including authorized adjustments, allotted inthe Contract Documents for Substantial Completion of the Work.
§ 8.1.2 The date of commencement of the Work is the date established in the Agreement.
§ 8.1.3 The date of Substantial Completion is the date certified by the Architect in accordance with Section 9.8.
§ 8.1.4 The term "day" as used in the Contract Documents shall mean calendar day unless otherwise specificallydefined.
§ 8.2 PROGRESS AND COMPLETION§ 8.2.1 Time limits stated in the Contract Documents are of the essence of the Contract. By executing the Agreementthe Contractor confirms that the Contract Time is a reasonable period for performing the Work.
§ 8.2.2 The Contractor shall not knowingly, except by agreement or instruction of the Owner in writing, prematurelycommence operations on the site or elsewhere prior to the effective date of insurance required by Article 11 to be furnished by the Contractor and Owner. The date of commencement of the Work shall not be changed by the effective date of such insurance.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
24
§ 8.2.3 The Contractor shall proceed expeditiously with adequate forces and shall achieve Substantial Completionwithin the Contract Time.
§ 8.3 DELAYS AND EXTENSIONS OF TIME§ 8.3.1 If the Contractor is delayed at any time in the commencement or progress of the Work by an act or neglect ofthe Owner or Architect, or of an employee of either, or of a separate contractor employed by the Owner; or by changes ordered in the Work; or by labor disputes, fire, unusual delay in deliveries, unavoidable casualties or other causes beyond the Contractor’s control; or by delay authorized by the Owner pending mediation and arbitration; or by other causes that the Architect determines may justify delay, then the Contract Time shall be extended by Change Order for such reasonable time as the Architect may determine.
§ 8.3.2 Claims relating to time shall be made in accordance with applicable provisions of Article 15.
§ 8.3.3 This Section 8.3 does not preclude recovery of damages for delay by either party under other provisions of theContract Documents.
ARTICLE 9 PAYMENTS AND COMPLETION§ 9.1 CONTRACT SUMThe Contract Sum is stated in the Agreement and, including authorized adjustments, is the total amount payable by the Owner to the Contractor for performance of the Work under the Contract Documents.
§ 9.2 SCHEDULE OF VALUESWhere the Contract is based on a stipulated sum or Guaranteed Maximum Price, the Contractor shall submit to the Architect, before the first Application for Payment, a schedule of values allocating the entire Contract Sum to the various portions of the Work and prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall be used as a basis for reviewing the Contractor’s Applications for Payment.
§ 9.3 APPLICATIONS FOR PAYMENT§ 9.3.1 At least ten days before the date established for each progress payment, the Contractor shall submit to theArchitect an itemized Application for Payment prepared in accordance with the schedule of values, if required under Section 9.2., for completed portions of the Work. Such application shall be notarized, if required, and supported by such data substantiating the Contractor’s right to payment as the Owner or Architect may require, such as copies of requisitions from Subcontractors and material suppliers, and shall reflect retainage if provided for in the Contract Documents.
§ 9.3.1.1 As provided in Section 7.3.9, such applications may include requests for payment on account of changes inthe Work that have been properly authorized by Construction Change Directives, or by interim determinations of the Architect, but not yet included in Change Orders.
§ 9.3.1.2 Applications for Payment shall not include requests for payment for portions of the Work for which theContractor does not intend to pay a Subcontractor or material supplier, unless such Work has been performed by others whom the Contractor intends to pay.
§ 9.3.2 Unless otherwise provided in the Contract Documents, payments shall be made on account of materials andequipment delivered and suitably stored at the site for subsequent incorporation in the Work. If approved in advance by the Owner, payment may similarly be made for materials and equipment suitably stored off the site at a location agreed upon in writing. Payment for materials and equipment stored on or off the site shall be conditioned upon compliance by the Contractor with procedures satisfactory to the Owner to establish the Owner’s title to such materials and equipment or otherwise protect the Owner’s interest, and shall include the costs of applicable insurance, storage and transportation to the site for such materials and equipment stored off the site.
§ 9.3.3 The Contractor warrants that title to all Work covered by an Application for Payment will pass to the Owner nolater than the time of payment. The Contractor further warrants that upon submittal of an Application for Payment all Work for which Certificates for Payment have been previously issued and payments received from the Owner shall, to the best of the Contractor’s knowledge, information and belief, be free and clear of liens, claims, security interests or
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
25
encumbrances in favor of the Contractor, Subcontractors, material suppliers, or other persons or entities making a claim by reason of having provided labor, materials and equipment relating to the Work.
§ 9.4 CERTIFICATES FOR PAYMENT§ 9.4.1 The Architect will, within seven days after receipt of the Contractor’s Application for Payment, either issue tothe Owner a Certificate for Payment, with a copy to the Contractor, for such amount as the Architect determines is properly due, or notify the Contractor and Owner in writing of the Architect’s reasons for withholding certification in whole or in part as provided in Section 9.5.1.
§ 9.4.2 The issuance of a Certificate for Payment will constitute a representation by the Architect to the Owner, basedon the Architect’s evaluation of the Work and the data comprising the Application for Payment, that, to the best of the Architect’s knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, to results of subsequent tests and inspections, to correction of minor deviations from the Contract Documents prior to completion and to specific qualifications expressed by the Architect. The issuance of a Certificate for Payment will further constitute a representation that the Contractor is entitled to payment in the amount certified. However, the issuance of a Certificate for Payment will not be a representation that the Architect has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor’s right to payment, or (4) made examination to ascertain how or for what purpose the Contractor has used money previously paid on account of the Contract Sum.
§ 9.5 DECISIONS TO WITHHOLD CERTIFICATION§ 9.5.1 The Architect may withhold a Certificate for Payment in whole or in part, to the extent reasonably necessary toprotect the Owner, if in the Architect’s opinion the representations to the Owner required by Section 9.4.2 cannot be made. If the Architect is unable to certify payment in the amount of the Application, the Architect will notify the Contractor and Owner as provided in Section 9.4.1. If the Contractor and Architect cannot agree on a revised amount, the Architect will promptly issue a Certificate for Payment for the amount for which the Architect is able to make such representations to the Owner. The Architect may also withhold a Certificate for Payment or, because of subsequently discovered evidence, may nullify the whole or a part of a Certificate for Payment previously issued, to such extent as may be necessary in the Architect’s opinion to protect the Owner from loss for which the Contractor is responsible, including loss resulting from acts and omissions described in Section 3.3.2, because of
.1 defective Work not remedied;
.2 third party claims filed or reasonable evidence indicating probable filing of such claims unless security acceptable to the Owner is provided by the Contractor;
.3 failure of the Contractor to make payments properly to Subcontractors or for labor, materials or equipment;
.4 reasonable evidence that the Work cannot be completed for the unpaid balance of the Contract Sum;
.5 damage to the Owner or a separate contractor;
.6 reasonable evidence that the Work will not be completed within the Contract Time, and that the unpaid balance would not be adequate to cover actual or liquidated damages for the anticipated delay; or
.7 repeated failure to carry out the Work in accordance with the Contract Documents.
§ 9.5.2 When the above reasons for withholding certification are removed, certification will be made for amountspreviously withheld.
§ 9.5.3 If the Architect withholds certification for payment under Section 9.5.1.3, the Owner may, at its sole option,issue joint checks to the Contractor and to any Subcontractor or material or equipment suppliers to whom the Contractor failed to make payment for Work properly performed or material or equipment suitably delivered. If the Owner makes payments by joint check, the Owner shall notify the Architect and the Architect will reflect such payment on the next Certificate for Payment.
§ 9.6 PROGRESS PAYMENTS§ 9.6.1 After the Architect has issued a Certificate for Payment, the Owner shall make payment in the manner andwithin the time provided in the Contract Documents, and shall so notify the Architect.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
26
§ 9.6.2 The Contractor shall pay each Subcontractor no later than seven days after receipt of payment from the Ownerthe amount to which the Subcontractor is entitled, reflecting percentages actually retained from payments to the Contractor on account of the Subcontractor’s portion of the Work. The Contractor shall, by appropriate agreement with each Subcontractor, require each Subcontractor to make payments to Sub-subcontractors in a similar manner.
§ 9.6.3 The Architect will, on request, furnish to a Subcontractor, if practicable, information regarding percentages ofcompletion or amounts applied for by the Contractor and action taken thereon by the Architect and Owner on account of portions of the Work done by such Subcontractor.
§ 9.6.4 The Owner has the right to request written evidence from the Contractor that the Contractor has properly paidSubcontractors and material and equipment suppliers amounts paid by the Owner to the Contractor for subcontracted Work. If the Contractor fails to furnish such evidence within seven days, the Owner shall have the right to contact Subcontractors to ascertain whether they have been properly paid. Neither the Owner nor Architect shall have an obligation to pay or to see to the payment of money to a Subcontractor, except as may otherwise be required by law.
§ 9.6.5 Contractor payments to material and equipment suppliers shall be treated in a manner similar to that providedin Sections 9.6.2, 9.6.3 and 9.6.4.
§ 9.6.6 A Certificate for Payment, a progress payment, or partial or entire use or occupancy of the Project by theOwner shall not constitute acceptance of Work not in accordance with the Contract Documents.
§ 9.6.7 Unless the Contractor provides the Owner with a payment bond in the full penal sum of the Contract Sum,payments received by the Contractor for Work properly performed by Subcontractors and suppliers shall be held by the Contractor for those Subcontractors or suppliers who performed Work or furnished materials, or both, under contract with the Contractor for which payment was made by the Owner. Nothing contained herein shall require money to be placed in a separate account and not commingled with money of the Contractor, shall create any fiduciary liability or tort liability on the part of the Contractor for breach of trust or shall entitle any person or entity to an award of punitive damages against the Contractor for breach of the requirements of this provision.
§ 9.7 FAILURE OF PAYMENTIf the Architect does not issue a Certificate for Payment, through no fault of the Contractor, within seven days after receipt of the Contractor’s Application for Payment, or if the Owner does not pay the Contractor within seven days after the date established in the Contract Documents the amount certified by the Architect or awarded by binding dispute resolution, then the Contractor may, upon seven additional days’ written notice to the Owner and Architect, stop the Work until payment of the amount owing has been received. The Contract Time shall be extended appropriately and the Contract Sum shall be increased by the amount of the Contractor’s reasonable costs of shut-down, delay and start-up, plus interest as provided for in the Contract Documents.
§ 9.8 SUBSTANTIAL COMPLETION§ 9.8.1 Substantial Completion is the stage in the progress of the Work when the Work or designated portion thereof issufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use.
§ 9.8.2 When the Contractor considers that the Work, or a portion thereof which the Owner agrees to acceptseparately, is substantially complete, the Contractor shall prepare and submit to the Architect a comprehensive list of items to be completed or corrected prior to final payment. Failure to include an item on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents.
§ 9.8.3 Upon receipt of the Contractor’s list, the Architect will make an inspection to determine whether the Work ordesignated portion thereof is substantially complete. If the Architect’s inspection discloses any item, whether or not included on the Contractor’s list, which is not sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work or designated portion thereof for its intended use, the Contractor shall, before issuance of the Certificate of Substantial Completion, complete or correct such item upon notification by the Architect. In such case, the Contractor shall then submit a request for another inspection by the Architect to determine Substantial Completion.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
27
§ 9.8.4 When the Work or designated portion thereof is substantially complete, the Architect will prepare a Certificateof Substantial Completion that shall establish the date of Substantial Completion, shall establish responsibilities of the Owner and Contractor for security, maintenance, heat, utilities, damage to the Work and insurance, and shall fix the time within which the Contractor shall finish all items on the list accompanying the Certificate. Warranties required by the Contract Documents shall commence on the date of Substantial Completion of the Work or designated portion thereof unless otherwise provided in the Certificate of Substantial Completion.
§ 9.8.5 The Certificate of Substantial Completion shall be submitted to the Owner and Contractor for their writtenacceptance of responsibilities assigned to them in such Certificate. Upon such acceptance and consent of surety, if any, the Owner shall make payment of retainage applying to such Work or designated portion thereof. Such payment shall be adjusted for Work that is incomplete or not in accordance with the requirements of the Contract Documents.
§ 9.9 PARTIAL OCCUPANCY OR USE§ 9.9.1 The Owner may occupy or use any completed or partially completed portion of the Work at any stage whensuch portion is designated by separate agreement with the Contractor, provided such occupancy or use is consented to by the insurer as required under Section 11.3.1.5 and authorized by public authorities having jurisdiction over the Project. Such partial occupancy or use may commence whether or not the portion is substantially complete, provided the Owner and Contractor have accepted in writing the responsibilities assigned to each of them for payments, retainage, if any, security, maintenance, heat, utilities, damage to the Work and insurance, and have agreed in writing concerning the period for correction of the Work and commencement of warranties required by the Contract Documents. When the Contractor considers a portion substantially complete, the Contractor shall prepare and submit a list to the Architect as provided under Section 9.8.2. Consent of the Contractor to partial occupancy or use shall not be unreasonably withheld. The stage of the progress of the Work shall be determined by written agreement between the Owner and Contractor or, if no agreement is reached, by decision of the Architect.
§ 9.9.2 Immediately prior to such partial occupancy or use, the Owner, Contractor and Architect shall jointly inspectthe area to be occupied or portion of the Work to be used in order to determine and record the condition of the Work.
§ 9.9.3 Unless otherwise agreed upon, partial occupancy or use of a portion or portions of the Work shall not constituteacceptance of Work not complying with the requirements of the Contract Documents.
§ 9.10 FINAL COMPLETION AND FINAL PAYMENT§ 9.10.1 Upon receipt of the Contractor’s written notice that the Work is ready for final inspection and acceptance andupon receipt of a final Application for Payment, the Architect will promptly make such inspection and, when the Architect finds the Work acceptable under the Contract Documents and the Contract fully performed, the Architect will promptly issue a final Certificate for Payment stating that to the best of the Architect’s knowledge, information and belief, and on the basis of the Architect’s on-site visits and inspections, the Work has been completed in accordance with terms and conditions of the Contract Documents and that the entire balance found to be due the Contractor and noted in the final Certificate is due and payable. The Architect’s final Certificate for Payment will constitute a further representation that conditions listed in Section 9.10.2 as precedent to the Contractor’s being entitled to final payment have been fulfilled.
§ 9.10.2 Neither final payment nor any remaining retained percentage shall become due until the Contractor submits tothe Architect (1) an affidavit that payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the Owner or the Owner’s property might be responsible or encumbered (less amounts withheld by Owner) have been paid or otherwise satisfied, (2) a certificate evidencing that insurance required by the Contract Documents to remain in force after final payment is currently in effect and will not be canceled or allowed to expire until at least 30 days’ prior written notice has been given to the Owner, (3) a written statement that the Contractor knows of no substantial reason that the insurance will not be renewable to cover the period required by the Contract Documents, (4) consent of surety, if any, to final payment and (5), if required by the Owner, other data establishing payment or satisfaction of obligations, such as receipts, releases and waivers of liens, claims, security interests or encumbrances arising out of the Contract, to the extent and in such form as may be designated by the Owner. If a Subcontractor refuses to furnish a release or waiver required by the Owner, the Contractor may furnish a bond satisfactory to the Owner to indemnify the Owner against such lien. If such lien remains unsatisfied after payments are made, the Contractor shall refund to the Owner all money that the Owner may be compelled to pay in discharging such lien, including all costs and reasonable attorneys’ fees.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
28
§ 9.10.3 If, after Substantial Completion of the Work, final completion thereof is materially delayed through no faultof the Contractor or by issuance of Change Orders affecting final completion, and the Architect so confirms, the Owner shall, upon application by the Contractor and certification by the Architect, and without terminating the Contract, make payment of the balance due for that portion of the Work fully completed and accepted. If the remaining balance for Work not fully completed or corrected is less than retainage stipulated in the Contract Documents, and if bonds have been furnished, the written consent of surety to payment of the balance due for that portion of the Work fully completed and accepted shall be submitted by the Contractor to the Architect prior to certification of such payment. Such payment shall be made under terms and conditions governing final payment, except that it shall not constitute a waiver of claims.
§ 9.10.4 The making of final payment shall constitute a waiver of Claims by the Owner except those arising from.1 liens, Claims, security interests or encumbrances arising out of the Contract and unsettled;.2 failure of the Work to comply with the requirements of the Contract Documents; or.3 terms of special warranties required by the Contract Documents.
§ 9.10.5 Acceptance of final payment by the Contractor, a Subcontractor or material supplier shall constitute a waiverof claims by that payee except those previously made in writing and identified by that payee as unsettled at the time of final Application for Payment.
ARTICLE 10 PROTECTION OF PERSONS AND PROPERTY § 10.1 SAFETY PRECAUTIONS AND PROGRAMSThe Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the Contract.
§ 10.2 SAFETY OF PERSONS AND PROPERTY§ 10.2.1 The Contractor shall take reasonable precautions for safety of, and shall provide reasonable protection toprevent damage, injury or loss to
.1 employees on the Work and other persons who may be affected thereby;
.2 the Work and materials and equipment to be incorporated therein, whether in storage on or off the site, under care, custody or control of the Contractor or the Contractor’s Subcontractors or Sub-subcontractors; and
.3 other property at the site or adjacent thereto, such as trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction.
§ 10.2.2 The Contractor shall comply with and give notices required by applicable laws, statutes, ordinances, codes,rules and regulations, and lawful orders of public authorities bearing on safety of persons or property or their protection from damage, injury or loss.
§ 10.2.3 The Contractor shall erect and maintain, as required by existing conditions and performance of the Contract,reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations and notifying owners and users of adjacent sites and utilities.
§ 10.2.4 When use or storage of explosives or other hazardous materials or equipment or unusual methods arenecessary for execution of the Work, the Contractor shall exercise utmost care and carry on such activities under supervision of properly qualified personnel.
§ 10.2.5 The Contractor shall promptly remedy damage and loss (other than damage or loss insured under propertyinsurance required by the Contract Documents) to property referred to in Sections 10.2.1.2 and 10.2.1.3 caused in whole or in part by the Contractor, a Subcontractor, a Sub-subcontractor, or anyone directly or indirectly employed by any of them, or by anyone for whose acts they may be liable and for which the Contractor is responsible under Sections 10.2.1.2 and 10.2.1.3, except damage or loss attributable to acts or omissions of the Owner or Architect or anyone directly or indirectly employed by either of them, or by anyone for whose acts either of them may be liable, and not attributable to the fault or negligence of the Contractor. The foregoing obligations of the Contractor are in addition to the Contractor’s obligations under Section 3.18.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
29
§ 10.2.6 The Contractor shall designate a responsible member of the Contractor’s organization at the site whose dutyshall be the prevention of accidents. This person shall be the Contractor’s superintendent unless otherwise designated by the Contractor in writing to the Owner and Architect.
§ 10.2.7 The Contractor shall not permit any part of the construction or site to be loaded so as to cause damage orcreate an unsafe condition.
§ 10.2.8 INJURY OR DAMAGE TO PERSON OR PROPERTYIf either party suffers injury or damage to person or property because of an act or omission of the other party, or of others for whose acts such party is legally responsible, written notice of such injury or damage, whether or not insured, shall be given to the other party within a reasonable time not exceeding 21 days after discovery. The notice shall provide sufficient detail to enable the other party to investigate the matter.
§ 10.3 HAZARDOUS MATERIALS§ 10.3.1 The Contractor is responsible for compliance with any requirements included in the Contract Documentsregarding hazardous materials. If the Contractor encounters a hazardous material or substance not addressed in the Contract Documents and if reasonable precautions will be inadequate to prevent foreseeable bodily injury or death to persons resulting from a material or substance, including but not limited to asbestos or polychlorinated biphenyl (PCB), encountered on the site by the Contractor, the Contractor shall, upon recognizing the condition, immediately stop Work in the affected area and report the condition to the Owner and Architect in writing.
§ 10.3.2 Upon receipt of the Contractor’s written notice, the Owner shall obtain the services of a licensed laboratory toverify the presence or absence of the material or substance reported by the Contractor and, in the event such material or substance is found to be present, to cause it to be rendered harmless. Unless otherwise required by the Contract Documents, the Owner shall furnish in writing to the Contractor and Architect the names and qualifications of persons or entities who are to perform tests verifying the presence or absence of such material or substance or who are to perform the task of removal or safe containment of such material or substance. The Contractor and the Architect will promptly reply to the Owner in writing stating whether or not either has reasonable objection to the persons or entities proposed by the Owner. If either the Contractor or Architect has an objection to a person or entity proposed by the Owner, the Owner shall propose another to whom the Contractor and the Architect have no reasonable objection. When the material or substance has been rendered harmless, Work in the affected area shall resume upon written agreement of the Owner and Contractor. By Change Order, the Contract Time shall be extended appropriately and the Contract Sum shall be increased in the amount of the Contractor’s reasonable additional costs of shut-down, delay and start-up.
§ 10.3.3 To the fullest extent permitted by law, the Owner shall indemnify and hold harmless the Contractor,Subcontractors, Architect, Architect’s consultants and agents and employees of any of them from and against claims, damages, losses and expenses, including but not limited to attorneys’ fees, arising out of or resulting from performance of the Work in the affected area if in fact the material or substance presents the risk of bodily injury or death as described in Section 10.3.1 and has not been rendered harmless, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself), except to the extent that such damage, loss or expense is due to the fault or negligence of the party seeking indemnity.
§ 10.3.4 The Owner shall not be responsible under this Section 10.3 for materials or substances the Contractor bringsto the site unless such materials or substances are required by the Contract Documents. The Owner shall be responsible for materials or substances required by the Contract Documents, except to the extent of the Contractor’s fault or negligence in the use and handling of such materials or substances.
§ 10.3.5 The Contractor shall indemnify the Owner for the cost and expense the Owner incurs (1) for remediation of amaterial or substance the Contractor brings to the site and negligently handles, or (2) where the Contractor fails to perform its obligations under Section 10.3.1, except to the extent that the cost and expense are due to the Owner’s faultor negligence.
§ 10.3.6 If, without negligence on the part of the Contractor, the Contractor is held liable by a government agency forthe cost of remediation of a hazardous material or substance solely by reason of performing Work as required by the Contract Documents, the Owner shall indemnify the Contractor for all cost and expense thereby incurred.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
30
§ 10.4 EMERGENCIESIn an emergency affecting safety of persons or property, the Contractor shall act, at the Contractor’s discretion, to prevent threatened damage, injury or loss. Additional compensation or extension of time claimed by the Contractor on account of an emergency shall be determined as provided in Article 15 and Article 7.
ARTICLE 11 INSURANCE AND BONDS § 11.1 CONTRACTOR’S LIABILITY INSURANCE§ 11.1.1 The Contractor shall purchase from and maintain in a company or companies lawfully authorized to dobusiness in the jurisdiction in which the Project is located such insurance as will protect the Contractor from claims set forth below which may arise out of or result from the Contractor’s operations and completed operations under the Contract and for which the Contractor may be legally liable, whether such operations be by the Contractor or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable:
.1 Claims under workers’ compensation, disability benefit and other similar employee benefit acts that are applicable to the Work to be performed;
.2 Claims for damages because of bodily injury, occupational sickness or disease, or death of the Contractor’s employees;
.3 Claims for damages because of bodily injury, sickness or disease, or death of any person other than the Contractor’s employees;
.4 Claims for damages insured by usual personal injury liability coverage;
.5 Claims for damages, other than to the Work itself, because of injury to or destruction of tangible property, including loss of use resulting therefrom;
.6 Claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle;
.7 Claims for bodily injury or property damage arising out of completed operations; and
.8 Claims involving contractual liability insurance applicable to the Contractor’s obligations under Section 3.18.
§ 11.1.2 The insurance required by Section 11.1.1 shall be written for not less than limits of liability specified in theContract Documents or required by law, whichever coverage is greater. Coverages, whether written on an occurrence or claims-made basis, shall be maintained without interruption from the date of commencement of the Work until the date of final payment and termination of any coverage required to be maintained after final payment, and, with respect to the Contractor’s completed operations coverage, until the expiration of the period for correction of Work or for such other period for maintenance of completed operations coverage as specified in the Contract Documents.
§ 11.1.3 Certificates of insurance acceptable to the Owner shall be filed with the Owner prior to commencement of theWork and thereafter upon renewal or replacement of each required policy of insurance. These certificates and the insurance policies required by this Section 11.1 shall contain a provision that coverages afforded under the policies will not be canceled or allowed to expire until at least 30 days’ prior written notice has been given to the Owner. An additional certificate evidencing continuation of liability coverage, including coverage for completed operations, shall be submitted with the final Application for Payment as required by Section 9.10.2 and thereafter upon renewal or replacement of such coverage until the expiration of the time required by Section 11.1.2. Information concerning reduction of coverage on account of revised limits or claims paid under the General Aggregate, or both, shall be furnished by the Contractor with reasonable promptness.
§ 11.1.4 The Contractor shall cause the commercial liability coverage required by the Contract Documents to include(1) the Owner, the Architect and the Architect’s Consultants as additional insureds for claims caused in whole or in part by the Contractor’s negligent acts or omissions during the Contractor’s operations; and (2) the Owner as an additional insured for claims caused in whole or in part by the Contractor’s negligent acts or omissions during the Contractor’s completed operations.
§ 11.2 OWNER’S LIABILITY INSURANCEThe Owner shall be responsible for purchasing and maintaining the Owner’s usual liability insurance.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
31
§ 11.3 PROPERTY INSURANCE§ 11.3.1 Unless otherwise provided, the Owner shall purchase and maintain, in a company or companies lawfullyauthorized to do business in the jurisdiction in which the Project is located, property insurance written on a builder’s risk "all-risk" or equivalent policy form in the amount of the initial Contract Sum, plus value of subsequent Contract Modifications and cost of materials supplied or installed by others, comprising total value for the entire Project at the site on a replacement cost basis without optional deductibles. Such property insurance shall be maintained, unless otherwise provided in the Contract Documents or otherwise agreed in writing by all persons and entities who are beneficiaries of such insurance, until final payment has been made as provided in Section 9.10 or until no person or entity other than the Owner has an insurable interest in the property required by this Section 11.3 to be covered, whichever is later. This insurance shall include interests of the Owner, the Contractor, Subcontractors and Sub-subcontractors in the Project.
§ 11.3.1.1 Property insurance shall be on an "all-risk" or equivalent policy form and shall include, without limitation,insurance against the perils of fire (with extended coverage) and physical loss or damage including, without duplication of coverage, theft, vandalism, malicious mischief, collapse, earthquake, flood, windstorm, falsework, testing and startup, temporary buildings and debris removal including demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for Architect’s and Contractor’s services and expenses required as a result of such insured loss.
§ 11.3.1.2 If the Owner does not intend to purchase such property insurance required by the Contract and with all of thecoverages in the amount described above, the Owner shall so inform the Contractor in writing prior to commencement of the Work. The Contractor may then effect insurance that will protect the interests of the Contractor, Subcontractors and Sub-subcontractors in the Work, and by appropriate Change Order the cost thereof shall be charged to the Owner. If the Contractor is damaged by the failure or neglect of the Owner to purchase or maintain insurance as described above, without so notifying the Contractor in writing, then the Owner shall bear all reasonable costs properly attributable thereto.
§ 11.3.1.3 If the property insurance requires deductibles, the Owner shall pay costs not covered because of suchdeductibles.
§ 11.3.1.4 This property insurance shall cover portions of the Work stored off the site, and also portions of the Work intransit.
§ 11.3.1.5 Partial occupancy or use in accordance with Section 9.9 shall not commence until the insurance company orcompanies providing property insurance have consented to such partial occupancy or use by endorsement or otherwise. The Owner and the Contractor shall take reasonable steps to obtain consent of the insurance company or companies and shall, without mutual written consent, take no action with respect to partial occupancy or use that would cause cancellation, lapse or reduction of insurance.
§ 11.3.2 BOILER AND MACHINERY INSURANCEThe Owner shall purchase and maintain boiler and machinery insurance required by the Contract Documents or by law, which shall specifically cover such insured objects during installation and until final acceptance by the Owner; this insurance shall include interests of the Owner, Contractor, Subcontractors and Sub-subcontractors in the Work, and the Owner and Contractor shall be named insureds.
§ 11.3.3 LOSS OF USE INSURANCEThe Owner, at the Owner’s option, may purchase and maintain such insurance as will insure the Owner against loss of use of the Owner’s property due to fire or other hazards, however caused. The Owner waives all rights of action against the Contractor for loss of use of the Owner’s property, including consequential losses due to fire or other hazards however caused.
§ 11.3.4 If the Contractor requests in writing that insurance for risks other than those described herein or other specialcauses of loss be included in the property insurance policy, the Owner shall, if possible, include such insurance, and the cost thereof shall be charged to the Contractor by appropriate Change Order.
§ 11.3.5 If during the Project construction period the Owner insures properties, real or personal or both, at or adjacentto the site by property insurance under policies separate from those insuring the Project, or if after final payment
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
32
property insurance is to be provided on the completed Project through a policy or policies other than those insuring the Project during the construction period, the Owner shall waive all rights in accordance with the terms of Section 11.3.7 for damages caused by fire or other causes of loss covered by this separate property insurance. All separate policies shall provide this waiver of subrogation by endorsement or otherwise.
§ 11.3.6 Before an exposure to loss may occur, the Owner shall file with the Contractor a copy of each policy thatincludes insurance coverages required by this Section 11.3. Each policy shall contain all generally applicable conditions, definitions, exclusions and endorsements related to this Project. Each policy shall contain a provision that the policy will not be canceled or allowed to expire, and that its limits will not be reduced, until at least 30 days’ prior written notice has been given to the Contractor.
§ 11.3.7 WAIVERS OF SUBROGATIONThe Owner and Contractor waive all rights against (1) each other and any of their subcontractors, sub-subcontractors, agents and employees, each of the other, and (2) the Architect, Architect’s consultants, separate contractors described in Article 6, if any, and any of their subcontractors, sub-subcontractors, agents and employees, for damages caused by fire or other causes of loss to the extent covered by property insurance obtained pursuant to this Section 11.3 or other property insurance applicable to the Work, except such rights as they have to proceeds of such insurance held by the Owner as fiduciary. The Owner or Contractor, as appropriate, shall require of the Architect, Architect’s consultants, separate contractors described in Article 6, if any, and the subcontractors, sub-subcontractors, agents and employees of any of them, by appropriate agreements, written where legally required for validity, similar waivers each in favor of other parties enumerated herein. The policies shall provide such waivers of subrogation by endorsement or otherwise. A waiver of subrogation shall be effective as to a person or entity even though that person or entity would otherwise have a duty of indemnification, contractual or otherwise, did not pay the insurance premium directly or indirectly, and whether or not the person or entity had an insurable interest in the property damaged.
§ 11.3.8 A loss insured under the Owner’s property insurance shall be adjusted by the Owner as fiduciary and madepayable to the Owner as fiduciary for the insureds, as their interests may appear, subject to requirements of any applicable mortgagee clause and of Section 11.3.10. The Contractor shall pay Subcontractors their just shares of insurance proceeds received by the Contractor, and by appropriate agreements, written where legally required for validity, shall require Subcontractors to make payments to their Sub-subcontractors in similar manner.
§ 11.3.9 If required in writing by a party in interest, the Owner as fiduciary shall, upon occurrence of an insured loss,give bond for proper performance of the Owner’s duties. The cost of required bonds shall be charged against proceeds received as fiduciary. The Owner shall deposit in a separate account proceeds so received, which the Owner shall distribute in accordance with such agreement as the parties in interest may reach, or as determined in accordance with the method of binding dispute resolution selected in the Agreement between the Owner and Contractor. If after such loss no other special agreement is made and unless the Owner terminates the Contract for convenience, replacement of damaged property shall be performed by the Contractor after notification of a Change in the Work in accordance with Article 7.
§ 11.3.10 The Owner as fiduciary shall have power to adjust and settle a loss with insurers unless one of the parties ininterest shall object in writing within five days after occurrence of loss to the Owner’s exercise of this power; if such objection is made, the dispute shall be resolved in the manner selected by the Owner and Contractor as the method of binding dispute resolution in the Agreement. If the Owner and Contractor have selected arbitration as the method of binding dispute resolution, the Owner as fiduciary shall make settlement with insurers or, in the case of a dispute over distribution of insurance proceeds, in accordance with the directions of the arbitrators.
§ 11.4 PERFORMANCE BOND AND PAYMENT BOND§ 11.4.1 The Owner shall have the right to require the Contractor to furnish bonds covering faithful performance of theContract and payment of obligations arising thereunder as stipulated in bidding requirements or specifically required in the Contract Documents on the date of execution of the Contract.
§ 11.4.2 Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering payment ofobligations arising under the Contract, the Contractor shall promptly furnish a copy of the bonds or shall authorize a copy to be furnished.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
33
ARTICLE 12 UNCOVERING AND CORRECTION OF WORK § 12.1 UNCOVERING OF WORK§ 12.1.1 If a portion of the Work is covered contrary to the Architect’s request or to requirements specificallyexpressed in the Contract Documents, it must, if requested in writing by the Architect, be uncovered for the Architect’s examination and be replaced at the Contractor’s expense without change in the Contract Time.
§ 12.1.2 If a portion of the Work has been covered that the Architect has not specifically requested to examine prior toits being covered, the Architect may request to see such Work and it shall be uncovered by the Contractor. If such Work is in accordance with the Contract Documents, costs of uncovering and replacement shall, by appropriate Change Order, be at the Owner’s expense. If such Work is not in accordance with the Contract Documents, such costs and the cost of correction shall be at the Contractor’s expense unless the condition was caused by the Owner or a separate contractor in which event the Owner shall be responsible for payment of such costs.
§ 12.2 CORRECTION OF WORK§ 12.2.1 BEFORE OR AFTER SUBSTANTIAL COMPLETIONThe Contractor shall promptly correct Work rejected by the Architect or failing to conform to the requirements of the Contract Documents, whether discovered before or after Substantial Completion and whether or not fabricated, installed or completed. Costs of correcting such rejected Work, including additional testing and inspections, the cost of uncovering and replacement, and compensation for the Architect’s services and expenses made necessary thereby, shall be at the Contractor’s expense.
§ 12.2.2 AFTER SUBSTANTIAL COMPLETION§ 12.2.2.1 In addition to the Contractor’s obligations under Section 3.5, if, within one year after the date of SubstantialCompletion of the Work or designated portion thereof or after the date for commencement of warranties established under Section 9.9.1, or by terms of an applicable special warranty required by the Contract Documents, any of the Work is found to be not in accordance with the requirements of the Contract Documents, the Contractor shall correct it promptly after receipt of written notice from the Owner to do so unless the Owner has previously given the Contractor a written acceptance of such condition. The Owner shall give such notice promptly after discovery of the condition. During the one-year period for correction of Work, if the Owner fails to notify the Contractor and give the Contractor an opportunity to make the correction, the Owner waives the rights to require correction by the Contractor and to make a claim for breach of warranty. If the Contractor fails to correct nonconforming Work within a reasonable time during that period after receipt of notice from the Owner or Architect, the Owner may correct it in accordance with Section 2.4.
§ 12.2.2.2 The one-year period for correction of Work shall be extended with respect to portions of Work firstperformed after Substantial Completion by the period of time between Substantial Completion and the actual completion of that portion of the Work.
§ 12.2.2.3 The one-year period for correction of Work shall not be extended by corrective Work performed by theContractor pursuant to this Section 12.2.
§ 12.2.3 The Contractor shall remove from the site portions of the Work that are not in accordance with therequirements of the Contract Documents and are neither corrected by the Contractor nor accepted by the Owner.
§ 12.2.4 The Contractor shall bear the cost of correcting destroyed or damaged construction, whether completed orpartially completed, of the Owner or separate contractors caused by the Contractor’s correction or removal of Work that is not in accordance with the requirements of the Contract Documents.
§ 12.2.5 Nothing contained in this Section 12.2 shall be construed to establish a period of limitation with respect toother obligations the Contractor has under the Contract Documents. Establishment of the one-year period for correction of Work as described in Section 12.2.2 relates only to the specific obligation of the Contractor to correct the Work, and has no relationship to the time within which the obligation to comply with the Contract Documents may be sought to be enforced, nor to the time within which proceedings may be commenced to establish the Contractor’s liability with respect to the Contractor’s obligations other than specifically to correct the Work.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
34
§ 12.3 ACCEPTANCE OF NONCONFORMING WORKIf the Owner prefers to accept Work that is not in accordance with the requirements of the Contract Documents, the Owner may do so instead of requiring its removal and correction, in which case the Contract Sum will be reduced as appropriate and equitable. Such adjustment shall be effected whether or not final payment has been made.
ARTICLE 13 MISCELLANEOUS PROVISIONS§ 13.1 GOVERNING LAWThe Contract shall be governed by the law of the place where the Project is located except that, if the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 15.4.
§ 13.2 SUCCESSORS AND ASSIGNS§ 13.2.1 The Owner and Contractor respectively bind themselves, their partners, successors, assigns and legalrepresentatives to covenants, agreements and obligations contained in the Contract Documents. Except as provided in Section 13.2.2, neither party to the Contract shall assign the Contract as a whole without written consent of the other. If either party attempts to make such an assignment without such consent, that party shall nevertheless remain legally responsible for all obligations under the Contract.
§ 13.2.2 The Owner may, without consent of the Contractor, assign the Contract to a lender providing constructionfinancing for the Project, if the lender assumes the Owner’s rights and obligations under the Contract Documents. The Contractor shall execute all consents reasonably required to facilitate such assignment.
§ 13.3 WRITTEN NOTICEWritten notice shall be deemed to have been duly served if delivered in person to the individual, to a member of the firm or entity, or to an officer of the corporation for which it was intended; or if delivered at, or sent by registered or certified mail or by courier service providing proof of delivery to, the last business address known to the party giving notice.
§ 13.4 RIGHTS AND REMEDIES§ 13.4.1 Duties and obligations imposed by the Contract Documents and rights and remedies available thereundershall be in addition to and not a limitation of duties, obligations, rights and remedies otherwise imposed or available by law.
§ 13.4.2 No action or failure to act by the Owner, Architect or Contractor shall constitute a waiver of a right or dutyafforded them under the Contract, nor shall such action or failure to act constitute approval of or acquiescence in a breach there under, except as may be specifically agreed in writing.
§ 13.5 TESTS AND INSPECTIONS§ 13.5.1 Tests, inspections and approvals of portions of the Work shall be made as required by the ContractDocuments and by applicable laws, statutes, ordinances, codes, rules and regulations or lawful orders of public authorities. Unless otherwise provided, the Contractor shall make arrangements for such tests, inspections and approvals with an independent testing laboratory or entity acceptable to the Owner, or with the appropriate public authority, and shall bear all related costs of tests, inspections and approvals. The Contractor shall give the Architect timely notice of when and where tests and inspections are to be made so that the Architect may be present for such procedures. The Owner shall bear costs of (1) tests, inspections or approvals that do not become requirements until after bids are received or negotiations concluded, and (2) tests, inspections or approvals where building codes or applicable laws or regulations prohibit the Owner from delegating their cost to the Contractor.
§ 13.5.2 If the Architect, Owner or public authorities having jurisdiction determine that portions of the Work requireadditional testing, inspection or approval not included under Section 13.5.1, the Architect will, upon written authorization from the Owner, instruct the Contractor to make arrangements for such additional testing, inspection or approval by an entity acceptable to the Owner, and the Contractor shall give timely notice to the Architect of when and where tests and inspections are to be made so that the Architect may be present for such procedures. Such costs, except as provided in Section 13.5.3, shall be at the Owner’s expense.
§ 13.5.3 If such procedures for testing, inspection or approval under Sections 13.5.1 and 13.5.2 reveal failure of theportions of the Work to comply with requirements established by the Contract Documents, all costs made necessary by
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
35
such failure including those of repeated procedures and compensation for the Architect’s services and expenses shall be at the Contractor’s expense.
§ 13.5.4 Required certificates of testing, inspection or approval shall, unless otherwise required by the ContractDocuments, be secured by the Contractor and promptly delivered to the Architect.
§ 13.5.5 If the Architect is to observe tests, inspections or approvals required by the Contract Documents, the Architectwill do so promptly and, where practicable, at the normal place of testing.
§ 13.5.6 Tests or inspections conducted pursuant to the Contract Documents shall be made promptly to avoidunreasonable delay in the Work.
§ 13.6 INTERESTPayments due and unpaid under the Contract Documents shall bear interest from the date payment is due at such rate as the parties may agree upon in writing or, in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located.
§ 13.7 TIME LIMITS ON CLAIMSThe Owner and Contractor shall commence all claims and causes of action, whether in contract, tort, breach of warranty or otherwise, against the other arising out of or related to the Contract in accordance with the requirements of the final dispute resolution method selected in the Agreement within the time period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Contractor waive all claims and causes of action not commenced in accordance with this Section 13.7.
ARTICLE 14 TERMINATION OR SUSPENSION OF THE CONTRACT§ 14.1 TERMINATION BY THE CONTRACTOR§ 14.1.1 The Contractor may terminate the Contract if the Work is stopped for a period of 30 consecutive days throughno act or fault of the Contractor or a Subcontractor, Sub-subcontractor or their agents or employees or any other persons or entities performing portions of the Work under direct or indirect contract with the Contractor, for any of the following reasons:
.1 Issuance of an order of a court or other public authority having jurisdiction that requires all Work to be stopped;
.2 An act of government, such as a declaration of national emergency that requires all Work to be stopped;
.3 Because the Architect has not issued a Certificate for Payment and has not notified the Contractor of the reason for withholding certification as provided in Section 9.4.1, or because the Owner has not made payment on a Certificate for Payment within the time stated in the Contract Documents; or
.4 The Owner has failed to furnish to the Contractor promptly, upon the Contractor’s request, reasonable evidence as required by Section 2.2.1.
§ 14.1.2 The Contractor may terminate the Contract if, through no act or fault of the Contractor or a Subcontractor,Sub-subcontractor or their agents or employees or any other persons or entities performing portions of the Work under direct or indirect contract with the Contractor, repeated suspensions, delays or interruptions of the entire Work by the Owner as described in Section 14.3 constitute in the aggregate more than 100 percent of the total number of days scheduled for completion, or 120 days in any 365-day period, whichever is less.
§ 14.1.3 If one of the reasons described in Section 14.1.1 or 14.1.2 exists, the Contractor may, upon seven days’written notice to the Owner and Architect, terminate the Contract and recover from the Owner payment for Work executed, including reasonable overhead and profit, costs incurred by reason of such termination, and damages.
§ 14.1.4 If the Work is stopped for a period of 60 consecutive days through no act or fault of the Contractor or aSubcontractor or their agents or employees or any other persons performing portions of the Work under contract with the Contractor because the Owner has repeatedly failed to fulfill the Owner’s obligations under the Contract Documents with respect to matters important to the progress of the Work, the Contractor may, upon seven additional days’ written notice to the Owner and the Architect, terminate the Contract and recover from the Owner as provided in Section 14.1.3.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
36
§ 14.2 TERMINATION BY THE OWNER FOR CAUSE§ 14.2.1 The Owner may terminate the Contract if the Contractor
.1 repeatedly refuses or fails to supply enough properly skilled workers or proper materials;
.2 fails to make payment to Subcontractors for materials or labor in accordance with the respective agreements between the Contractor and the Subcontractors;
.3 repeatedly disregards applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of a public authority; or
.4 otherwise is guilty of substantial breach of a provision of the Contract Documents.
§ 14.2.2 When any of the above reasons exist, the Owner, upon certification by the Initial Decision Maker thatsufficient cause exists to justify such action, may without prejudice to any other rights or remedies of the Owner and after giving the Contractor and the Contractor’s surety, if any, seven days’ written notice, terminate employment of the Contractor and may, subject to any prior rights of the surety:
.1 Exclude the Contractor from the site and take possession of all materials, equipment, tools, and construction equipment and machinery thereon owned by the Contractor;
.2 Accept assignment of subcontracts pursuant to Section 5.4; and
.3 Finish the Work by whatever reasonable method the Owner may deem expedient. Upon written request of the Contractor, the Owner shall furnish to the Contractor a detailed accounting of the costs incurred by the Owner in finishing the Work.
§ 14.2.3 When the Owner terminates the Contract for one of the reasons stated in Section 14.2.1, the Contractor shallnot be entitled to receive further payment until the Work is finished.
§ 14.2.4 If the unpaid balance of the Contract Sum exceeds costs of finishing the Work, including compensation forthe Architect’s services and expenses made necessary thereby, and other damages incurred by the Owner and not expressly waived, such excess shall be paid to the Contractor. If such costs and damages exceed the unpaid balance, the Contractor shall pay the difference to the Owner. The amount to be paid to the Contractor or Owner, as the case may be, shall be certified by the Initial Decision Maker, upon application, and this obligation for payment shall survive termination of the Contract.
§ 14.3 SUSPENSION BY THE OWNER FOR CONVENIENCE§ 14.3.1 The Owner may, without cause, order the Contractor in writing to suspend, delay or interrupt the Work inwhole or in part for such period of time as the Owner may determine.
§ 14.3.2 The Contract Sum and Contract Time shall be adjusted for increases in the cost and time caused bysuspension, delay or interruption as described in Section 14.3.1. Adjustment of the Contract Sum shall include profit. No adjustment shall be made to the extent
.1 that performance is, was or would have been so suspended, delayed or interrupted by another cause for which the Contractor is responsible; or
.2 that an equitable adjustment is made or denied under another provision of the Contract.
§ 14.4 TERMINATION BY THE OWNER FOR CONVENIENCE§ 14.4.1 The Owner may, at any time, terminate the Contract for the Owner’s convenience and without cause.
§ 14.4.2 Upon receipt of written notice from the Owner of such termination for the Owner’s convenience, theContractor shall
.1 cease operations as directed by the Owner in the notice;
.2 take actions necessary, or that the Owner may direct, for the protection and preservation of the Work; and
.3 except for Work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders and enter into no further subcontracts and purchase orders.
§ 14.4.3 In case of such termination for the Owner’s convenience, the Contractor shall be entitled to receive paymentfor Work executed, and costs incurred by reason of such termination, along with reasonable overhead and profit on the Work not executed.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
37
ARTICLE 15 CLAIMS AND DISPUTES§ 15.1 CLAIMS§ 15.1.1 DEFINITIONA Claim is a demand or assertion by one of the parties seeking, as a matter of right, payment of money, or other relief with respect to the terms of the Contract. The term "Claim" also includes other disputes and matters in question between the Owner and Contractor arising out of or relating to the Contract. The responsibility to substantiate Claims shall rest with the party making the Claim.
§ 15.1.2 NOTICE OF CLAIMSClaims by either the Owner or Contractor must be initiated by written notice to the other party and to the Initial Decision Maker with a copy sent to the Architect, if the Architect is not serving as the Initial Decision Maker. Claims by either party must be initiated within 21 days after occurrence of the event giving rise to such Claim or within 21 days after the claimant first recognizes the condition giving rise to the Claim, whichever is later.
§ 15.1.3 CONTINUING CONTRACT PERFORMANCEPending final resolution of a Claim, except as otherwise agreed in writing or as provided in Section 9.7 and Article 14, the Contractor shall proceed diligently with performance of the Contract and the Owner shall continue to make payments in accordance with the Contract Documents. The Architect will prepare Change Orders and issue Certificates for Payment in accordance with the decisions of the Initial Decision Maker.
§ 15.1.4 CLAIMS FOR ADDITIONAL COSTIf the Contractor wishes to make a Claim for an increase in the Contract Sum, written notice as provided herein shall be given before proceeding to execute the Work. Prior notice is not required for Claims relating to an emergency endangering life or property arising under Section 10.4.
§ 15.1.5 CLAIMS FOR ADDITIONAL TIME§ 15.1.5.1 If the Contractor wishes to make a Claim for an increase in the Contract Time, written notice as providedherein shall be given. The Contractor’s Claim shall include an estimate of cost and of probable effect of delay on progress of the Work. In the case of a continuing delay, only one Claim is necessary.
§ 15.1.5.2 If adverse weather conditions are the basis for a Claim for additional time, such Claim shall be documentedby data substantiating that weather conditions were abnormal for the period of time, could not have been reasonably anticipated and had an adverse effect on the scheduled construction.
§ 15.1.6 CLAIMS FOR CONSEQUENTIAL DAMAGESThe Contractor and Owner waive Claims against each other for consequential damages arising out of or relating to this Contract. This mutual waiver includes
.1 damages incurred by the Owner for rental expenses, for losses of use, income, profit, financing, business and reputation, and for loss of management or employee productivity or of the services of such persons; and
.2 damages incurred by the Contractor for principal office expenses including the compensation of personnel stationed there, for losses of financing, business and reputation, and for loss of profit except anticipated profit arising directly from the Work.
This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination in accordance with Article 14. Nothing contained in this Section 15.1.6 shall be deemed to preclude an award of liquidated damages, when applicable, in accordance with the requirements of the Contract Documents.
§ 15.2 INITIAL DECISION§ 15.2.1 Claims, excluding those arising under Sections 10.3, 10.4, 11.3.9, and 11.3.10, shall be referred to the InitialDecision Maker for initial decision. The Architect will serve as the Initial Decision Maker, unless otherwise indicated in the Agreement. Except for those Claims excluded by this Section 15.2.1, an initial decision shall be required as a condition precedent to mediation of any Claim arising prior to the date final payment is due, unless 30 days have passed after the Claim has been referred to the Initial Decision Maker with no decision having been rendered. Unless the Initial Decision Maker and all affected parties agree, the Initial Decision Maker will not decide disputes between the Contractor and persons or entities other than the Owner.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
38
§ 15.2.2 The Initial Decision Maker will review Claims and within ten days of the receipt of a Claim take one or moreof the following actions: (1) request additional supporting data from the claimant or a response with supporting data from the other party, (2) reject the Claim in whole or in part, (3) approve the Claim, (4) suggest a compromise, or (5) advise the parties that the Initial Decision Maker is unable to resolve the Claim if the Initial Decision Maker lacks sufficient information to evaluate the merits of the Claim or if the Initial Decision Maker concludes that, in the Initial Decision Maker’s sole discretion, it would be inappropriate for the Initial Decision Maker to resolve the Claim.
§ 15.2.3 In evaluating Claims, the Initial Decision Maker may, but shall not be obligated to, consult with or seekinformation from either party or from persons with special knowledge or expertise who may assist the Initial Decision Maker in rendering a decision. The Initial Decision Maker may request the Owner to authorize retention of such persons at the Owner’s expense.
§ 15.2.4 If the Initial Decision Maker requests a party to provide a response to a Claim or to furnish additionalsupporting data, such party shall respond, within ten days after receipt of such request, and shall either (1) provide a response on the requested supporting data, (2) advise the Initial Decision Maker when the response or supporting data will be furnished or (3) advise the Initial Decision Maker that no supporting data will be furnished. Upon receipt of the response or supporting data, if any, the Initial Decision Maker will either reject or approve the Claim in whole or in part.
§ 15.2.5 The Initial Decision Maker will render an initial decision approving or rejecting the Claim, or indicating thatthe Initial Decision Maker is unable to resolve the Claim. This initial decision shall (1) be in writing; (2) state the reasons therefor; and (3) notify the parties and the Architect, if the Architect is not serving as the Initial Decision Maker, of any change in the Contract Sum or Contract Time or both. The initial decision shall be final and binding on the parties but subject to mediation and, if the parties fail to resolve their dispute through mediation, to binding dispute resolution.
§ 15.2.6 Either party may file for mediation of an initial decision at any time, subject to the terms of Section 15.2.6.1.
§ 15.2.6.1 Either party may, within 30 days from the date of an initial decision, demand in writing that the other partyfile for mediation within 60 days of the initial decision. If such a demand is made and the party receiving the demand fails to file for mediation within the time required, then both parties waive their rights to mediate or pursue binding dispute resolution proceedings with respect to the initial decision.
§ 15.2.7 In the event of a Claim against the Contractor, the Owner may, but is not obligated to, notify the surety, if any,of the nature and amount of the Claim. If the Claim relates to a possibility of a Contractor’s default, the Owner may, but is not obligated to, notify the surety and request the surety’s assistance in resolving the controversy.
§ 15.2.8 If a Claim relates to or is the subject of a mechanic’s lien, the party asserting such Claim may proceed inaccordance with applicable law to comply with the lien notice or filing deadlines.
§ 15.3 MEDIATION§ 15.3.1 Claims, disputes, or other matters in controversy arising out of or related to the Contract except those waivedas provided for in Sections 9.10.4, 9.10.5, and 15.1.6 shall be subject to mediation as a condition precedent to binding dispute resolution.
§ 15.3.2 The parties shall endeavor to resolve their Claims by mediation which, unless the parties mutually agreeotherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement. A request for mediation shall be made in writing, delivered to the other party to the Contract, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of binding dispute resolution proceedings but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration is stayed pursuant to this Section 15.3.2, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings.
Init.
/
AIA Document A201™ – 2007. Copyright © 1911, 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1966, 1970, 1976, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to themaximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale.User Notes: (1400333932)
39
§ 15.3.3 The parties shall share the mediator’s fee and any filing fees equally. The mediation shall be held in the placewhere the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof.
§ 15.4 ARBITRATION§ 15.4.1 If the parties have selected arbitration as the method for binding dispute resolution in the Agreement, anyClaim subject to, but not resolved by, mediation shall be subject to arbitration which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of the Agreement. A demand for arbitration shall be made in writing, delivered to the other party to the Contract, and filed with the person or entity administering the arbitration. The party filing a notice of demand for arbitration must assert in the demand all Claims then known to that party on which arbitration is permitted to be demanded.
§ 15.4.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request formediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the Claim would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the Claim.
§ 15.4.2 The award rendered by the arbitrator or arbitrators shall be final, and judgment may be entered upon it inaccordance with applicable law in any court having jurisdiction thereof.
§ 15.4.3 The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity dulyconsented to by parties to the Agreement shall be specifically enforceable under applicable law in any court having jurisdiction thereof.
§ 15.4.4 CONSOLIDATION OR JOINDER§ 15.4.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with anyother arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation, (2) the arbitrations to be consolidated substantially involve common questions of law or fact, and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s).
§ 15.4.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in acommon question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent.
§ 15.4.4.3 The Owner and Contractor grant to any person or entity made a party to an arbitration conducted under thisSection 15.4, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Contractor under this Agreement.
AIA Document D401™ – 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:11:11 on 06/01/2009 under Order No.1000365804_ which expires on 08/16/2009, and is not for resale. User Notes: (1400333932)
1
Certification of Document’s Authenticity AIA® Document D401™ – 2003
I, , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with this certification at 11:11:11 on 06/01/2009 under Order No. 1000365804_ from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA®
Document A201™ – 2007 - General Conditions of the Contract for Construction, as published by the AIA in its software, other than changes shown in the attached final document by underscoring added text and striking over deleted text.
_____________________________________________________________(Signed)
_____________________________________________________________(Title)
_____________________________________________________________(Dated)
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
GENERAL CONDITIONS – AIA A201 (2007)
Section 00 7200 – Page 1 of 1
The "General Conditions of the Contract for Construction", AIA Document A201-2007, forms a part of
the Construction Documents.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUPPLEMENTARY CONDITIONS FOR AIA A201 (2007)
Section 00 7300 – Page 1 of 11
The following supplements modify the "General Conditions of the Contract for Construction", AIA
Document A201, 2007. Where a portion of the General Conditions is modified or deleted by these
Supplementary Conditions, the unaltered portions of the General Conditions shall remain in effect.
ARTICLE 1 – GENERAL PROVISIONS
1.1 BASIC DEFINITIONS
Add the following Sections 1.1.9 and 1.1.10 to Section 1.1:
1.1.9 PROJECT MANAGER
Bill Pahuta
1.1.10 1.2 CORRELATION AND INTENT OF THE CONTRACT DOCUMENTS
Add the following Section 1.2.1.1 to Section 1.2.1:
1.2.1.1 In the event of conflicts or discrepancies among the Contract Documents,
interpretations will be based on the following priorities:
.1 Modifications.
.2 The Agreement.
.3 Addenda, with those of later date having precedence over those of earlier
date.
.4 The Supplementary Conditions.
.5 The General Conditions of the Contract for Construction.
.6 Division 01 of the Specifications.
.7 Drawings and Divisions 02–49 of the Specifications.
.8 Other documents specifically enumerated in the Agreement as part of the
Contract Documents.
In the case of conflicts or discrepancies between Drawings and Divisions 02–49 of the
Specifications, or within or among the Contract Documents and not clarified by
Addendum, the Architect will determine which takes precedence in accordance with
Sections 4.2.11, 4.2.12, and 4.2.13.
Add the following Section 1.2.4 to 1.2:
1.2.4 Sections of Specification Division 01 - General Requirements, govern the execution of
all sections of the specifications.
1.6 TRANSMISSION OF DATA IN DIGITAL FORM
Add the following sentence at the end of Section 1.6:
The protocols for transmission of digital data shall be as set forth in AIA document E201
Digital Data Protocol Exhibit – Owner/Architect version.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUPPLEMENTARY CONDITIONS FOR AIA A201 (2007)
Section 00 7300 – Page 2 of 11
Add the following Sections 1.6.1 through 1.6.4 to Section 1.6:
1.6.1 The Architect may, with the concurrence of the Owner, furnish to the Contractor
versions of the Instruments of Service in digital form. The Contract Documents executed
or identified in accordance with Section 1.1.1 shall prevail in case of an inconsistency
with subsequent versions made through manipulatable digital means involving
computers.
1.6.2 Transmission of digital drawing files to the Contractor, as referenced in 1.6.1, will
require the execution of AIA Document C106- Digital Data Licensing Agreement
between the Architect and the Contractor.
1.6.3 Drawings furnished in digital form will be in the format designated in AIA Document
E201 Digital Data Protocol Exhibit – Owner/Architect version. It shall be the
Contractor’s responsibility to perform any required translation of the Instruments of
Service provided into a format for use in the execution of the Work.
1.6.4 The Contactor shall not transfer or reuse Instruments of Service in digital or machine
readable form except as allowed in AIA Document E201 Digital Data Protocol Exhibit
– Owner/Architect version.
1.6.5 Reproduction of any portion of the Architect’s Instruments of Service for Shop
Drawings is not acceptable.
Add the following Section 1.7 to Section 1:
ARTICLE 2 – OWNER
2.2 INFORMATION AND SERVICES REQUIRED OF THE OWNER
Delete Section 2.2.5 and substitute the following:
2.2.5 The Owner will furnish the Contractor 10 copies of the Contract Documents. The
Contractor may purchase additional sets at the cost of reproduction, postage and
handling.
Add Section 2.2.6 to Section 2.2:
2.2.6 The Owner will procure and bear costs of structural tests and special inspections as
required by the applicable building code.
ARTICLE 3 – CONTRACTOR
3.1 GENERAL
Add the following Section 3.1.3.1 to Section 3.1.3:
3.1.3.1 If conflict between this Supplementary Conditions document and the Agreement are
discovered the Agreement shall take precedence.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUPPLEMENTARY CONDITIONS FOR AIA A201 (2007)
Section 00 7300 – Page 3 of 11
3.2 REVIEW OF CONTRACT DOCUMENTS AND FIELD CONDITIONS BY
CONTRACTOR
Add the following Section 3.2.5 to Section 3.2:
3.2.5 Contractor shall be responsible for ascertaining correct dimensions, and Contractor is
not to ascertain dimensions simply by scaling drawings. In case of any discrepancy
between Drawings and Specifications, Contractor shall consult Architect promptly for
an interpretation before proceeding with the Work.
Add the following Section 3.2.6 to Section 3.2:
3.2.6 The Owner is entitled to reimbursement from the Contractor for amounts paid to the
Architect for evaluating and responding to the Contractor’s requests for information,
that are not prepared in accordance with the Contract Documents or where the requested
information is available to the Contractor from a careful study and comparison of the
Contract Documents, field conditions, other Owner-provided information, Contractor-
prepared coordination drawings, or prior Project correspondence or documentation.
3.4 LABOR AND MATERIALS
Add Section 3.4.2.1 to Section 3.4.2:
3.4.2.1 After the Contract has been executed, the Owner and Architect will consider requests
for the substitution of products in place of those specified only under the conditions set
forth in the General Requirements (Division 01 of the Specifications). By making
requests for substitutions, the Contractor:
.1 represents that it has personally investigated the proposed substitute product and
determined it is equal or superior in all respects to that specified;
.2 represents that it will provide the same warranty for the substitution as it would
have provided for the product specified;
.3 certifies that the cost data presented is complete and includes all related costs
for the substituted product and for Work that must be changed as a result of the
substitution, except for the Architect's redesign costs, and waive all claims for
additional costs related to the substitution that subsequently become apparent;
and
.4 shall coordinate the installation of the accepted substitute, making such changes
as may be required for the Work to be completed in all respects.
Add the following to the end of Section 3.4.2:
3.4.2.2 The Owner shall be entitled to reimbursement from the Contractor for amounts paid to
the Architect for reviewing the Contractor's proposed substitutions and making agreed-
upon changes in the Drawings and Specifications resulting from such substitutions.
Add the following Section 3.4.5 to Section 3.4:
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUPPLEMENTARY CONDITIONS FOR AIA A201 (2007)
Section 00 7300 – Page 4 of 11
3.4.5 General Contractor's Financial Interests: The Contractor shall disclose to the Owner and
Architect the existence and extent of any financial interest, whether direct or indirect, he
has in Subcontractor or Material Suppliers which he may propose for this Project.
3.8 ALLOWANCES
3.8.2.2 Delete the semicolon and the word "and" at the end of Section 3.8.2.2 and add the
following:
, except that if installation is included as a part of an allowance in Divisions 01-49 of the
Specifications, the installation and labor costs for greater or lesser quantities of Work
shall be determined in accordance with Subparagraph 7.3.7; and
3.9 SUPERINTENDENT
Add the following Section 3.9.4 to Section 3.9:
3.9.4 The Contractor shall employ a Superintendent or an assistant to the superintendent who
will perform as a coordinator for mechanical and electrical Work. The coordinator shall
be knowledgeable in mechanical and electrical systems and capable of reading,
interpreting and coordinating Drawings, Specifications and shop drawings pertaining to
such systems. The coordinator shall assist the Subcontractors in arranging space
conditions to eliminate interference between the mechanical and electrical systems and
other Work and shall supervise the preparation of coordination drawings documenting
the special arrangements for such systems within restricted spaces. The coordinator
shall assist in planning and expediting the proper sequence of delivery of mechanical
and electrical equipment to the site.
3.12 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES
Add Section 3.12.11 to Section 3.12:
3.12.11 The Architect’s review of Contractor’s submittals will be limited to examination of an
initial submittal and two (2) resubmittals. The Architect’s review of additional
submittals will be made only with the consent of the Owner after notification by the
Architect. The Owner is entitled to obtain reimbursement from the Contractor for
amounts paid to the Architect for evaluation of additional resubmittals.
3.18 INDEMNIFICATION
Add the following Section 3.18.3 to Section 3.18:
3.18.3 The Contractor shall indemnify and hold harmless the Owner and Architect and their
Consultants and representatives from any damages, claims, or losses, including
reasonable attorney’s fee and legal expenses relating to paragraphs 1.1 and 1.5 to the
fullest extent permitted under law for the Project at the location in which it is
constructed.
Add the following Section 3.19 to Article 3:
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUPPLEMENTARY CONDITIONS FOR AIA A201 (2007)
Section 00 7300 – Page 5 of 11
3.19 THIRD PARTY BENEFICIARY
3.19.1 No person or entity shall be deemed to be a third party beneficiary of any provisions of
the Contract, nor shall any provisions thereof be interpreted to create a right of action or
otherwise permit anyone not a signatory party to the Contract to maintain an action for
personal injury or property damage.
ARTICLE 4 – ADMINISTRATION OF THE CONTRACT
4.2 ARCHITECT'S ADMINISTRATION OF THE CONTRACT
Add Section 4.2.2.1 to Section 4.2.1:
4.2.2.1 The Owner is entitled to reimbursement from the Contractor for amounts paid to the
Architect for site visits made necessary due to the fault, neglect or request of the
Contractor or by defects and deficiencies in the Work.
Add the following Sections 4.2.4.1 and 4.2.4.2 to Section 4.2.4.
4.2.4.1 Any direct communications between Owner and Contractor that affect the performance
or administration of the Contract shall be made or confirmed in writing, with copies to
the Architect, and any such communications that represent a modification of the
Contract requirements shall be documented appropriately.
4.2.4.2 Any communications among the Architect and Subcontractors shall be confirmed in
writing to the Contractor.
Add Section 4.2.7.1 to Section 4.2.7
4.2.7.1 In no case will the Architect's review period on any submittal be less than 10 working
days after receipt of the submittal from the Contractor.
4.2.11 In the second sentence, delete the words "within any time limits agreed upon or
otherwise with reasonable promptness" and insert "within 7 calendar (5 working) days".
Add Section 4.2.14.1 to Section 4.2.14
4.2.14.1 Contractor's requests for information shall be prepared and submitted in accordance with
Division 01 "General Requirements" sections on the form included in the Contract
Documents. The Architect will return without action requests for information that do
not conform to requirements of the Contract Documents.
ARTICLE 5 – SUBCONTRACTORS
5.1 DEFINITIONS
Add the following Section 5.1.1.1 to Section 5.1.1:
5.1.1.1 The term "Subcontractor" or "Sub-subcontractor" shall also include a person or entity
who supplies material or equipment for the Project.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUPPLEMENTARY CONDITIONS FOR AIA A201 (2007)
Section 00 7300 – Page 6 of 11
ARTICLE 7 – CHANGES IN THE WORK
7.1 GENERAL
Add the following Section 7.1.4 to Section 7.1:
7.1.4 The combined overhead and profit included in the total cost to the Owner for a change
in the Work shall be based on the following schedule:
.1 For the Contractor, for Work performed by the Contractor's own forces, 15
percent of the cost.
.2 For the Contractor, for Work performed by the Contractor's Subcontractor, 5
percent of the amount due the Subcontractor.
.3 For each Subcontractor or Sub-subcontractor involved, for Work performed by
that Subcontractor's or Sub-subcontractor's own forces, 15 percent of the cost.
.4 For each Subcontractor, for Work performed by the Subcontractor's
Sub-subcontractors, 5 percent of the amount due the Sub-subcontractor.
.5 Cost to which overhead and profit is to be applied shall be determined in
accordance with Section 7.3.7.
.6 In order to facilitate checking of quotations for extras or credits, all proposals,
except those so minor that their propriety can be seen by inspection, shall be
accompanied by a complete itemization of costs including labor, materials and
Subcontracts. Labor and materials shall be itemized in the manner prescribed
above. Where major items are Subcontracts, they shall be itemized also. In no
case will a change involving over $1,000.00 be approved without such
itemization.
7.3 CONSTRUCTION CHANGE DIRECTIVES
In the first sentence of Section 7.3.7, delete the words "a reasonable amount" and
substitute "in accordance with Section 7.1.4."
ARTICLE 8 – TIME
8.1.1 DEFINITIONS
Delete Section 8.1.4 and substitute the following:
8.1.4 The term "day" as used in the Contract Documents shall mean working day, excluding
weekends and holidays.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUPPLEMENTARY CONDITIONS FOR AIA A201 (2007)
Section 00 7300 – Page 7 of 11
ARTICLE 9 – PAYMENTS AND COMPLETION
9.3 APPLICATIONS FOR PAYMENT
Add the following Section 9.3.1.3 to Section 9.3.1:
9.3.1.3 Until Substantial Completion, the Owner shall pay 95 percent of the amount due the
Contractor on account of progress payments. Final payment shall be due 10 days after
completion of all Punch List items and acceptance by Owner.
9.3.1.4 Applications for payment shall be prepared using AIA Documents G702 "Application
and Certificate for Payment" and "Continuation Sheet" G703.
9.4 CERTIFICATES FOR PAYMENT
9.6 PROGRESS PAYMENTS
Add the following Sections 9.6.8:
9.6.8 The Contractor is obligated to fully comply with the laws of the state governing the
Agreement with regard to all provisions concerning retainage, which shall also be
coordinated with the Owner. These provisions may include requirements for escrow
accounts, ownership of retainage, payment of retainage and remedy for nonpayment.
9.8 SUBSTANTIAL COMPLETION
Add the following Section 9.8.3.1 to Section 9.8.3:
9.8.3.1 Except with the consent of the Owner, the Architect will perform no more than two
inspections to determine whether the Work or a designated portion thereof has attained
Substantial Completion in accordance with the Contract Documents. The Owner is
entitled to reimbursement from the Contractor for amounts paid to the Architect for any
additional inspections.
9.10 FINAL COMPLETION AND FINAL PAYMENT
Add the following Section 9.10.1.1 to Section 9.10.1:
9.10.1.1 Except with the consent of the Owner, the Architect will perform no more than one
inspection to determine whether the Work or a designated portion thereof has attained
Final Completion in accordance with the Contract Documents. The Owner is entitled to
reimbursement from the Contractor for amounts paid to the Architect for any additional
inspections.
Add the following Section 9.10.2.1 to Section 9.10.2:
9.10.2.1 Retainage will not be reduced to less than 5 percent of the construction value until the
complete record documents, by the General Contractor and Subcontractors, have been
submitted to and accepted by the Architect.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUPPLEMENTARY CONDITIONS FOR AIA A201 (2007)
Section 00 7300 – Page 8 of 11
Add the following Section 9.10.6 to Section 9.10:
9.10.6 Releases of liens shall be furnished by the Contractor in a format suitable to the
Architect. Should the Contract be awarded on a Cost-Plus-Basis, the provisions of this
Article shall be voided where they are not in agreement with the Contract.
ARTICLE 10 - PROTECTION OF PERSONS AND PROPERTY
ARTICLE 11 - INSURANCE AND BONDS
11.1 CONTRACTOR'S LIABILITY INSURANCE
11.1.1.1 Delete the semicolon at the end of Section 11.1.1.1 and add:
, including private entities performing Work at the site and exempt from the coverage
on account of number of employees or occupation, which entities shall maintain
voluntary compensation coverage at the same limits specified for mandatory coverage
for the duration of the Project;
11.1.1.2 Delete the semicolon at the end of Section 11.1.1.2 and add:
or persons or entities excluded by statute from the requirements of Section 11.1.1.1 but
required by the Contract Documents to provide the insurance required by that section;
Add the following Sections 11.1.2.1 through 11.1.2 to Section 11.1.2:
11.1.2.1 The limits for Workers’ Compensation and Employers’ Liability insurance shall meet
statutory limits mandated by State and Federal Laws. If (1) limits in excess of those
required by statute are to be provided, (2) the employer is not statutorily bound to obtain
such insurance coverage, or (3) additional coverages are required, additional coverages
and limits for such insurance shall be as follows:
11.1.2.2 The limits for Commercial General Liability insurance including coverage for Premises-
Operations, Independent Contractors’ Protective, Products-Completed Operations,
Contractual Liability, Personal Injury and Broad Form Property Damage (including
coverage for Explosion, Collapse and Underground hazards) shall be as specified in
Federal Aviation Administration requirements AC 150/5370 Part 1 General Provisions
Section 30-09 Insurance
.1 The policy shall be endorsed to have the General
Aggregate apply to this Project only.
.2 The Contractual Liability insurance shall include coverage
sufficient to meet obligations in the AIA Document A201-2007 under paragraph 3.18.
.3 Products and Completed Operations insurance shall be
maintained for the duration of the Project.
11.1.2.3 Automobile Liability insurance (owned, non-owned and hired vehicles) for bodily injury
and property damage:
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUPPLEMENTARY CONDITIONS FOR AIA A201 (2007)
Section 00 7300 – Page 9 of 11
As specified in Federal Aviation Administration requirements AC 150/5370 Part 1
General Provisions Section 30-09 Insurance
11.1.2.4 Umbrella or Excess Liability coverage:
As specified in Federal Aviation Administration requirements AC 150/5370 Part 1
General Provisions Section 30-09 Insurance
11.1.3 Add the following sentence to Section 11.1.3:
If this insurance is written on a Commercial General Liability form, the certificates shall
be ACORD form 25-S, completed and supplemented in accordance with AIA Document
G715, Instruction Sheet and Supplemental Attachment for ACORD Certificate if
Insurance 25-S.
11.3 PROPERTY INSURANCE
11.3.1.1 Add the following sentence to Section 11.3.1.1:
The form of policy for this coverage shall be Completed Value.
11.3.1.3 Add the following sentence to Section 11.3.1.3:
As specified in Federal Aviation Administration requirements AC 150/5370 Part 1
General Provisions Section 30-09 Insurance
Add the following Section 11.3.1.6 to Section 11.3.1:
11.3.1.6 The insurance required by Section 11.3 is not intended to cover machinery, tools or
equipment owned or rented by the Contractor that are utilized in the performance of the
Work but not incorporated into the permanent improvements. The Contractor shall, at
the Contractor’s own expense, provide insurance coverage for owned or rented
machinery, tools or equipment, which shall be subject to the provisions of Section
11.3.7.
ARTICLE 12 – UNCOVERING AND CORRECTION OF WORK
12.2 CORRECTION OF WORK
Add the following Section 12.2.2.4 to Section 12.2.2:
12.2.2.4 Upon request by the Owner and prior to the expiration of one year from the date of
Substantial Completion, the Architect will conduct and the Contractor shall attend a
meeting with the Owner to review the facility operations and performance.
ARTICLE 13 - MISCELLANEOUS PROVISIONS
Add the following Section 13.8 to Article 13:
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUPPLEMENTARY CONDITIONS FOR AIA A201 (2007)
Section 00 7300 – Page 10 of 11
13.8 EQUAL OPPORTUNITY
13.8.1 The Contractor shall maintain policies of employment as follows:
13.8.1.1 In accordance with current applicable federal and/or state laws, ordinances, rules and
regulations, the Contractor and the Contractor's Subcontractors shall not discriminate
against any employee or applicant for employment including, but not limited to race,
religion, color, sex, age, national origin.
13.8.1.2 The Contractor and the Contractor's Subcontractors shall, in all solicitations or
advertisements for employees placed by them or on their behalf, state that all qualified
applicants will receive consideration for employment in accordance with 13.8.1.2.
ARTICLE 15 – CLAIMS AND DISPUTES
15.1.5 CLAIMS FOR ADDITIONAL TIME
Add the following Sections 15.1.5.3 and 15.1.5.4 to Section 15.1.5:
15.1.5.3 Claims for increase in the Contract Time shall set forth in detail the circumstances that
form the basis for the Claim, the date upon which each cause of delay began to affect
the progress of the Work, the date upon which each cause of delay ceased to affect the
progress of the Work and the number of days’ increase in the Contract Time claimed as
a consequence of each such cause of delay. The Contractor shall provide such
supporting documentation as the Owner may require including, where appropriate, a
revised construction schedule indicating all the activities affected by the circumstances
forming the basis of the Claim; how the Contractor will modify the approved baseline
schedule to meet the original milestone date(s) and the justification for delays claimed
to non-critical-path activities. Such claims shall also consider actual weather days used
versus those weather days anticipated within the schedule.
15.1.5.4 The Contractor shall not be entitled to a separate increase in the Contract Time for each
one of the number of causes of delay which may have concurrent or interrelated effects
on the progress of the Work, or for concurrent delays due to the fault of the Contractor.
15.1.6 CLAIMS FOR CONSEQUESTIAL DAMAGES
Add the following Section 15.1.6.3 to Section 15.1.6:
15.1.6.3 If, before expiration of 30 days from the date of execution for this Agreement, the Owner
obtains by separate agreement and furnishes to the Contractor a similar mutual waiver
of all claims from the Architect against the Contractor for consequential damages which
the Architect may incur as a result of any act or omission of the Owner or Contractor,
then the waiver of consequential damages by the Owner and Contractor contained in this
Section 15.1.6 shall be applicable to claims by the Contractor against the Architect.
Add the following Article 16:
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUPPLEMENTARY CONDITIONS FOR AIA A201 (2007)
Section 00 7300 – Page 11 of 11
ARTICLE 16 - PREVAILING WAGE SCALE
16.1 The Contractor is required to pay the Prevailing Wage Scale current in the area of the
project to all laborers and mechanics employed on the Work, subject to the policies,
conditions and rules of Albemarle County and the Virginia Department of labor.
When Federal Funds are a part of the Project financing, the Federal Wage Scale
will also apply to the Project. The Contractor shall pay the higher of the two wage
scales for each craft or trade listed.
The Current Wage Scale Determination(s) for this project is bound herein,
following this page, or will be issued by addendum.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
General Decision Number: VA140082 07/25/2014 VA82
Superseded General Decision Number: VA20130093
State: Virginia
Construction Type: Building
Counties: Albemarle and Charlottesville* Counties in Virginia.
*INDEPENDENT CITY
BUILDING CONSTRUCTION PROJECTS (does not include single family
homes or apartments up to and including 4 stories).
Modification Number Publication Date
0 01/03/2014
1 01/24/2014
2 03/07/2014
3 07/25/2014
BOIL0045-004 10/01/2013
Rates Fringes
BOILERMAKER......................$ 32.36 27.62
----------------------------------------------------------------
ELEC0026-033 06/01/2011
Rates Fringes
ELECTRICIAN......................$ 21.89 8.53
----------------------------------------------------------------
PLUM0010-013 03/01/2014
Rates Fringes
PIPEFITTER (Including HVAC
Pipe & System Installation)......$ 30.00 15.62
----------------------------------------------------------------
* SHEE0100-035 07/01/2014
Rates Fringes
SHEET METAL WORKER (Including
HVAC Duct Installation)..........$ 25.68 15.65
----------------------------------------------------------------
SUVA2010-086 09/20/2010
Rates Fringes
ASBESTOS WORKER/HEAT & FROST
INSULATOR........................$ 23.29 10.09
BRICKLAYER.......................$ 22.74 5.65
CARPENTER........................$ 15.00 1.80
Page 1 of 4
8/28/2014http://www.wdol.gov/wdol/scafiles/davisbacon/VA82.dvb?v=3
CEMENT MASON/CONCRETE FINISHER...$ 14.89 0.00
IRONWORKER, ORNAMENTAL...........$ 24.00 10.16
IRONWORKER, STRUCTURAL...........$ 15.21 0.89
LABORER: Common or General......$ 10.03 0.17
LABORER: Landscape..............$ 10.64 0.00
LABORER: Mason Tender - Brick...$ 10.90 2.35
LABORER: Mason Tender -
Cement/Concrete..................$ 11.84 3.12
LABORER: Pipelayer..............$ 14.44 2.35
OPERATOR: Backhoe...............$ 12.99 0.00
OPERATOR: Bobcat/Skid
Steer/Skid Loader................$ 15.62 2.40
OPERATOR: Bulldozer.............$ 21.50 4.80
OPERATOR: Crane, All Types......$ 18.65 7.99
OPERATOR: Excavator.............$ 14.58 2.47
OPERATOR: Forklift..............$ 18.02 7.28
OPERATOR: Loader................$ 19.82 3.30
OPERATOR: Mechanic..............$ 15.38 0.89
OPERATOR: Roller................$ 21.50 4.80
PAINTER: Brush and Roller.......$ 17.34 5.59
PAINTER: Spray..................$ 21.01 6.91
PLUMBER..........................$ 19.49 9.67
ROOFER...........................$ 13.45 1.92
TILE FINISHER....................$ 17.32 6.72
TILE SETTER......................$ 21.12 7.68
TRUCK DRIVER: Dump Truck........$ 12.07 2.06
----------------------------------------------------------------
WELDERS - Receive rate prescribed for craft performing
operation to which welding is incidental.
================================================================
Unlisted classifications needed for work not included within
the scope of the classifications listed may be added after
Page 2 of 4
8/28/2014http://www.wdol.gov/wdol/scafiles/davisbacon/VA82.dvb?v=3
award only as provided in the labor standards contract clauses
(29CFR 5.5 (a) (1) (ii)).
----------------------------------------------------------------
The body of each wage determination lists the classification
and wage rates that have been found to be prevailing for the
cited type(s) of construction in the area covered by the wage
determination. The classifications are listed in alphabetical
order of "identifiers" that indicate whether the particular
rate is union or non-union.
Union Identifiers
An identifier enclosed in dotted lines beginning with
characters other than "SU" denotes that the union
classification and rate have found to be prevailing for that
classification. Example: PLUM0198-005 07/01/2011. The first
four letters , PLUM, indicate the international union and the
four-digit number, 0198, that follows indicates the local union
number or district council number where applicable , i.e.,
Plumbers Local 0198. The next number, 005 in the example, is
an internal number used in processing the wage determination.
The date, 07/01/2011, following these characters is the
effective date of the most current negotiated rate/collective
bargaining agreement which would be July 1, 2011 in the above
example.
Union prevailing wage rates will be updated to reflect any
changes in the collective bargaining agreements governing the
rates.
0000/9999: weighted union wage rates will be published annually
each January.
Non-Union Identifiers
Classifications listed under an "SU" identifier were derived
from survey data by computing average rates and are not union
rates; however, the data used in computing these rates may
include both union and non-union data. Example: SULA2004-007
5/13/2010. SU indicates the rates are not union majority rates,
LA indicates the State of Louisiana; 2004 is the year of the
survey; and 007 is an internal number used in producing the
wage determination. A 1993 or later date, 5/13/2010, indicates
the classifications and rates under that identifier were issued
as a General Wage Determination on that date.
Survey wage rates will remain in effect and will not change
until a new survey is conducted.
----------------------------------------------------------------
WAGE DETERMINATION APPEALS PROCESS
Page 3 of 4
8/28/2014http://www.wdol.gov/wdol/scafiles/davisbacon/VA82.dvb?v=3
1.) Has there been an initial decision in the matter? This can
be:
* an existing published wage determination
* a survey underlying a wage determination
* a Wage and Hour Division letter setting forth a position on
a wage determination matter
* a conformance (additional classification and rate) ruling
On survey related matters, initial contact, including requests
for summaries of surveys, should be with the Wage and Hour
Regional Office for the area in which the survey was conducted
because those Regional Offices have responsibility for the
Davis-Bacon survey program. If the response from this initial
contact is not satisfactory, then the process described in 2.)
and 3.) should be followed.
With regard to any other matter not yet ripe for the formal
process described here, initial contact should be with the
Branch of Construction Wage Determinations. Write to:
Branch of Construction Wage Determinations
Wage and Hour Division
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
2.) If the answer to the question in 1.) is yes, then an
interested party (those affected by the action) can request
review and reconsideration from the Wage and Hour Administrator
(See 29 CFR Part 1.8 and 29 CFR Part 7). Write to:
Wage and Hour Administrator
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
The request should be accompanied by a full statement of the
interested party's position and by any information (wage
payment data, project description, area practice material,
etc.) that the requestor considers relevant to the issue.
3.) If the decision of the Administrator is not favorable, an
interested party may appeal directly to the Administrative
Review Board (formerly the Wage Appeals Board). Write to:
Administrative Review Board
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
4.) All decisions by the Administrative Review Board are final.
================================================================
END OF GENERAL DECISION
Page 4 of 4
8/28/2014http://www.wdol.gov/wdol/scafiles/davisbacon/VA82.dvb?v=3
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SPECIAL PROVISIONS
Page 1 of 5
SP-1 CONFLICT WITH OTHER CONTROLS
In the event of conflict between these requirements and pollution control laws, rules, or regulations or
other federal, state, or local agencies, the more restrictive laws, rules, or regulations shall apply. The
CONTRACTOR shall be responsible for assuring compliance to the extent that construction practices,
construction operations, and construction work are involved.
SP-2 PAVEMENT LOADING
The existing airport pavements are designed for aircraft on single and dual gear configurations. The
CONTRACTOR shall preserve and/or protect existing and new pavements from damage due to
construction operations. Existing pavements which are damaged shall be replaced or repaved at the
CONTRACTOR'S expense. The CONTRACTOR shall take immediate action to alleviate the problem.
SP-3 COMMUNICATIONS
The CONTRACTOR shall keep the resident project representative apprised of his/her scheduled
construction activities in order to allow proper notification of the airport manager and airport operators.
As a minimum, weekly meetings to discuss construction progress and location should be anticipated.
The CONTRACTOR shall have a two-way radio at the jobsite at all times work is in progress. The
CONTRACTOR shall monitor the ground control frequency or the Common Air Traffic Advisory
frequency of the Control Tower.
SP-4 AIRCRAFT OPERATIONS
It is the intent of the OWNER to minimize interference with aircraft operations. The CONTRACTOR
shall coordinate his/her activities while working near the aircraft operational area, so as to create minimal
interference with aircraft operations. Before starting his/her operations at any location on the airport, the
CONTRACTOR shall assure proper safety precautions and separations in accordance with the Plans and
Section 130 of the General Provisions and referenced FAA Advisory Circular.
SP-5 CONTRACTOR'S RESPONSIBILITY FOR UTILITY SERVICE AND
FACILITIES OF OTHERS
The following statements concerning FAA cables and FAA NAVAID equipment shall apply to this
project.
(a) The local FAA Airway Facilities Sector Field Office (AFSFO) personnel, will, upon notification,
mark all FAA cables in the vicinity of construction once, prior to the start of work. The
CONTRACTOR shall be responsible for any damage to cables within three feet of the marked
cable route. Should he/she damage any cables he/she shall immediately take all steps necessary
for the repair of the cable. If the repair necessitates any work on the part of the local FAA
personnel, the CONTRACTOR will be billed for all costs incurred.
(b) The CONTRACTOR shall minimize, as much as possible, locations where haul routes will cross earth
buried FAA cable. At such crossing points, the cable must be protected with steel boiler-plate or
a similar structural device.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SPECIAL PROVISIONS
Page 2 of 5
© 2010 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
(c) At times when either threshold is displaced or equipment is operating in an ILS clear zone, that
respective ILS must be taken off the air. Also, when equipment is operating between a localizer
antenna and its associated landing threshold, that localizer must be taken off the air. The work
must be closely coordinated with the local AFSFO to eliminate unnecessary shutdowns.
SP-6 RECORD DRAWINGS
The CONTRACTOR shall maintain during the work and shall provide the ARCHITECT with one set of
marked prints showing any modifications between the original plans and final "as-constructed"
conditions. The CONTRACTOR shall provide the marked set of drawings to the ARCHITECT at the
final inspection.
SP-7 FINAL INSPECTIONS
The Architect will attend a final inspection and if necessary, one follow-up final inspection of the
completed work and the completed punch list items, respectively. These inspections will be scheduled
when the Contractor indicates that the work is complete and ready for final inspection or that the punch
list is totally complete and the final inspection can be made. If the Architect is required to conduct more
than two (2) final inspections outlined above, the charges for the Architect's services associated with such
additional inspections shall be deducted by the Owner from the Contractor's final payment for the project.
SP-8 EXISTING AIRFIELD LIGHT FIXTURES
The Contractor shall protect existing lighting fixtures from damage during construction by his operations.
An inventory of existing fixtures shall be taken before construction begins and the Contractor shall be
responsible for the cost of replacement of any fixtures damaged by his operations.
SP-9 PROJECT SCHEDULE
The Contractor shall submit prior to the Preconstruction Conference (to be scheduled prior to
construction) a detailed progress plan for the project. The plan shall be developed in a "Critical Path
Method" (CPM) format to include production rates per work period and time for mobilization and
demobilization each day. Once the Contractor's plan has been reviewed by the Architect, any deviations
must be incorporated into an updated schedule and submitted for review by the Architect.
The Contractor shall review the project schedule with the Architect and/or Resident Project
Representative prior to submittal of the monthly Contractor Pay Request. Any update deemed necessary
by the Architect or the Contractor shall be incorporated and the revised schedule submitted with the pay
request. The Pay Request will not be processed unless an accurate up-to-date schedule is on file with the
Architect.
SP-10 CONSTRUCTION FLAGS
The Contractor shall furnish aircraft warning flags, in aeronautical areas, colored orange and white, three
feet (3') by three feet (3') in a checkerboard pattern for equipment and flagmen use. Flags on equipment
shall be mounted on a staff not less than eight feet (8') in length. Each truck or other piece of equipment
of the Contractors shall have a warning flag attached to it, in a vertical and clearly visible position.
SP-11 ALTERNATES & ADDITIVES
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SPECIAL PROVISIONS
Page 3 of 5
The alternates developed under this project have been designed for budget flexibility. Each lower
numbered alternate includes the work of higher numbered alternates. The bid proposal quantities for each
alternate are independent, i.e., only one alternate will be awarded if the Owner elects to make an award.
The Owner reserves the right to award the alternate which is in the best interest of the Owner.
SP-12 EMPLOYMENT HISTORY
The CONTRACTOR shall provide background information concerning the ten (10) year employment
history on all its employees or affiliated personnel who will be involved with work inside the security
fence. Based upon background information on an employee, the OWNER reserves the right to restrict
the access of an employee of the CONTRACTOR from working inside the security fence for reasons of
airport security. Identification badges will be required for all personnel entering the aircraft operational
areas (AOA) and can be obtained from the Airport Manager. A nominal fee may be charged to cover the
cost of the materials for these identification badges.
SP-13 UTILITY CONFLICTS
The Contractor should anticipate conflicts with existing utilities. Where conflicts are encountered, the
Contractor shall reroute electrical conduits, ducts, water pressure lines and/or force mains around gravity
lines which will take precedence over pressure lines for maintaining vertical alignment as shown on plans.
Conflicts between pressure lines shall be resolved as ordered by the Architect. No additional payment
will be made for rerouting utilities due to conflicts.
The Contractor shall be responsible for repair to utilities in service which are damaged by the Contractor's
men and equipment. The Contractor shall assume all risk and liability for any inconvenience, delay, or
expense that may be occasioned by public utilities. No additional compensation will be allowed for
delays, inconvenience, or damage sustained by the Contractor due to interference from the said utility
appurtenances or the operations of moving them. The time for completion may be extended if it is
determined by the owner that a project delay to critical pathwork items has occurred.
SP-14 TESTING GENERAL
The Contractor shall inform the Architect when work in progress or an area will be subject to or has been
prepared for testing. Timely communication between the Contractor and the Architect will be required
to schedule needed testing. All quality assurance testing will be performed by the Owner’s testing
laboratory under the direction of the Architect. The Contractor is advised that the cost of failing tests
requiring additional tests to confirm compliance will be deducted from the monies due to Contractor
through the Progress Payment Process.
SP-15 MATERIALS TESTING
The Contractor shall provide actual test results and/or certifications for all materials incorporated into the
work to assure his/her compliance with the contract specifications. Current ASTM, AASHTO, and/or
federal specifications on the date of advertisement for bids shall be used. The latest edition of other
referenced specifications, handbooks or documents shall be used. Prior to installing, placing, or
incorporating any materials into the work, the Contractor shall provide four (4) copies of the materials
tests and/or certifications required by the specifications to the Architect.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SPECIAL PROVISIONS
Page 4 of 5
© 2010 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
The Testing/Certification submittals required by the specifications shall be provided by the Contractor to
the Architect at the Contractor's expense. The required submittals shall be all tests and certifications
required by the specifications.
SP-16 DUST CONTROL
The Contractor is advised that aircraft maintenance operations are conducted adjacent to the project.
Special attention to dust control will be required during the course of the project. The use of water and
calcium chloride shall be anticipated. The Architect reserves the right to halt work or hauling in non-
conforming areas, if corrective actions are not promptly taken by the Contractor to control dust.
SP-17 ON-SITE CONTRACTOR SUPERVISION
The Contractor shall keep on the project at all times during its progress, a competent resident
superintendent whose name and qualifications shall be furnished to the Architect at the Pre-Construction
Meeting and who shall not be replaced without prior written notice to the Architect, except under
extraordinary circumstances, in which event immediate written notice shall be given to the Architect. The
superintendent will be the Contractor’s representative at the site and shall have the authority to act on
behalf of the Contractor and to receive any and all notices or instructions given pursuant to the Contract
Documents. The superintendent shall be an employee of the Contractor. The Contractor shall provide
competent and suitable personnel, equipment and supplies to perform the work required by the Contract
Documents. He/she shall at all times maintain good discipline and order at the site.
SP-18 SAFETY PLAN COMPLIANCE DOCUMENT (SPCD)
Introduction
The Contractor is responsible for compliance with FAA Advisory Circular (AC) 150/5370-2F,
“Operational Safety on Airports During Construction” and the project Construction Safety and Phasing
Plan (CSPP), and is responsible for preparing a project specific Safety Plan Compliance Document
(SPCD) describing their plan for said compliance.
Definitions and references
FAA AC150/5370-2F – Operational Safety on Airports During Construction
This FAA Advisory Circular document outlines the responsibilities and requirements for CSPPs and
SPCDs, as well as operational safety requirements. A copy is attached as an appendix to these
specifications.
CSPP - Construction Safety and Phasing Plan
This Owner document is prepared in accordance with AC 150/5370-2F, and outlines the project specific
requirements for airfield operational safety, work area milestones, and sequencing during construction of
the project. It is a project specific document that is prepared by the Owner, and submitted and approved
by the FAA. A copy is attached as an appendix to these specifications.
SPCD - Safety Plan Compliance Document
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SPECIAL PROVISIONS
Page 5 of 5
This Contractor document is prepared in accordance with AC 150/5370-2F, and outlines the specific
methods and actions to be taken by the Contractor to ensure compliance with the CSPP. The Contractor
is responsible for developing a project specific SPCD, and submitting it to the Owner for review prior to
the start of construction. The document shall include the items listed in AC 150/5370-2F, Chapter 1,
Section 104.c.
Summary
The Contractor is responsible for complying with AC 150/5370-2F, the Owner prepared CSPP, and the
Contractor prepared SPCD.
In accordance with the contract documents, jobsite safety is the sole responsibility of the Contractor. The
Architect is not responsible for the Contractor’s means, methods, techniques, sequences, or procedures of
construction or the safety precautions incident thereto. In reviewing any documents prepared by the
Contractor, neither the Owner nor Architect are assuming any responsibility for jobsite safety.
No separate measurement or payment shall be made for completion of the SPCD, or compliance with the
noted three documents.
END OF DOCUMENT
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
September 29, 2011 AC 150/5370-2F
43 Appendix 3 Safety and Phasing Plan Checklist
Appendix 3. Safety and Phasing Plan Checklist
This appendix is keyed to Section 2. Plan Requirements. In the electronic version of this AC, clicking on
the paragraph designation in the Reference column will access the applicable paragraph. There may be
instances where the CSPP requires provisions that are not covered by the list in this appendix.
This checklist is intended as an aid, not as a required submittal.
Coordination Reference Addressed Remarks
General Considerations
Requirements for predesign, prebid, and
preconstruction conferences to introduce the
subject of airport operational safety during
construction are specified.
205 □
Yes
□
No
□
NA
Operational safety is a standing agenda item for
construction progress meetings. 205 □
Yes
□
No
□
NA
Scheduling of the construction phases is properly
addressed. 206 □
Yes
□
No
□
NA
Areas and Operations Affected by Construction Activity
Drawings showing affected areas are included. 207.a □
Yes
□
No
□
NA
Closed or partially closed runways, taxiways,
and aprons are depicted on drawings. 207.a(1) □
Yes
□
No
□
NA
Access routes used by ARFF vehicles affected
by the project are addressed. 207.a(2) □
Yes
□
No
□
NA
Access routes used by airport and airline support
vehicles affected by the project are addressed. 207.a(3) □
Yes
□
No
□
NA
Underground utilities, including water supplies
for fire fighting and drainage. 207.a(4) □
Yes
□
No
□
NA
Approach/departure surfaces affected by heights
of temporary objects are addressed. 207.a(5) □
Yes
□
No
□
NA
Construction areas, storage areas, and access
routes near runways, taxiways, aprons, or
helipads are properly depicted on drawings.
207.a □
Yes
□
No
□
NA
Temporary changes to taxi operations are
addressed. 207.b(1) □
Yes
□
No
□
NA
AC 150/5370-2F September 29, 2011
Appendix 3 Safety and Phasing Plan Checklist 44
Coordination Reference Addressed Remarks
Detours for ARFF and other airport vehicles are
identified. 207.b(2) □
Yes
□
No
□
NA
Maintenance of essential utilities and
underground infrastructure is addressed. 207.b(3) □
Yes
□
No
□
NA
Temporary changes to air traffic control
procedures are addressed. 207.b(4) □
Yes
□
No
□
NA
NAVAIDS
Critical areas for NAVAIDs are depicted on
drawings. 208 □
Yes
□
No
□
NA
Effects of construction activity on the
performance of NAVAIDS, including
unanticipated power outages, are addressed.
208 □
Yes
□
No
□
NA
Protection of NAVAID facilities is addressed. 208 □
Yes
□
No
□
NA
The required distance and direction from each
NAVAID to any construction activity is depicted
on drawings.
208 □
Yes
□
No
□
NA
Procedures for coordination with FAA
ATO/Technical Operations, including
identification of points of contact, are included.
208, 213.a,
213.e(3)(a),
218.a
□
Yes
□
No
□
NA
Contractor Access
The CSPP addresses areas to which contractor
will have access and how the areas will be
accessed.
209 □
Yes
□
No
□
NA
The application of 49 CFR Part 1542 Airport
Security, where appropriate, is addressed. 209 □
Yes
□
No
□
NA
The location of stockpiled construction materials
is depicted on drawings. 209.a □
Yes
□
No
□
NA
The requirement for stockpiles in the ROFA to
be approved by FAA is included. 209.a □
Yes
□
No
□
NA
Requirements for proper stockpiling of materials
are included. 209.a □
Yes
□
No
□
NA
September 29, 2011 AC 150/5370-2F
45 Appendix 3 Safety and Phasing Plan Checklist
Coordination Reference Addressed Remarks
Construction site parking is addressed. 209.b(1) □
Yes
□
No
□
NA
Construction equipment parking is addressed. 209.b(2) □
Yes
□
No
□
NA
Access and haul roads are addressed. 209.b(3) □
Yes
□
No
□
NA
A requirement for marking and lighting of
vehicles to comply with AC 150/5210-5,
Painting, Marking and Lighting of Vehicles
Used on an Airport, is included.
209.b(4) □
Yes
□
No
□
NA
Proper vehicle operations, including
requirements for escorts, are described.
209.b(5),
209.b(6) □
Yes
□
No
□
NA
Training requirements for vehicle drivers are
addressed. 209.b(7) □
Yes
□
No
□
NA
Two-way radio communications procedures are
described. 209.b(9) □
Yes
□
No
□
NA
Maintenance of the secured area of the airport is
addressed. 209.b(10) □
Yes
□
No
□
NA
Wildlife Management
The airport operator’s wildlife management
procedures are addressed. 210 □
Yes
□
No
□
NA
Foreign Object Debris Management
The airport operator’s FOD management
procedures are addressed. 211 □
Yes
□
No
□
NA
Hazardous Materials Management
The airport operator’s hazardous materials
management procedures are addressed. 212 □
Yes
□
No
□
NA
Notification of Construction Activities
Procedures for the immediate notification of
airport user and local FAA of any conditions
adversely affecting the operational safety of the
airport are detailed.
213 □
Yes
□
No
□
NA
AC 150/5370-2F September 29, 2011
Appendix 3 Safety and Phasing Plan Checklist 46
Coordination Reference Addressed Remarks
Maintenance of a list by the airport operator of
the responsible representatives/points of contact
for all involved parties and procedures for
contacting them 24 hours a day, seven days a
week is specified.
213.a □
Yes
□
No
□
NA
A list of local ATO/Technical Operations
personnel is included. 213.a □
Yes
□
No
□
NA
A list of ATCT managers on duty is included. 213.a □
Yes
□
No
□
NA
A list of authorized representatives to the OCC is
included. 213.b □
Yes
□
No
□
NA
Procedures for coordinating, issuing, maintaining
and cancelling by the airport operator of
NOTAMS about airport conditions resulting
from construction are included.
208, 213.b,
218.b(4)(i) □
Yes
□
No
□
NA
Provision of information on closed or hazardous
conditions on airport movement areas by the
airport operator to the OCC is specified.
213.b □
Yes
□
No
□
NA
Emergency notification procedures for medical,
fire fighting, and police response are addressed. 213.c □
Yes
□
No
□
NA
Coordination with ARFF personnel for non-
emergency issues is addressed. 213.d □
Yes
□
No
□
NA
Notification to the FAA under 14 CFR parts 77
and 157 is addressed. 213.e □
Yes
□
No
□
NA
Reimbursable agreements for flight checks
and/or design and construction for FAA owned
NAVAIDs are addressed.
213.e(3)(b) □
Yes
□
No
□
NA
Inspection Requirements
Daily inspections by both the airport operator
and contractor are specified. 214.a □
Yes
□
No
□
NA
Final inspections at certificated airports are
specified when required. 214.b □
Yes
□
No
□
NA
Underground Utilities
Procedures for protecting existing underground
facilities in excavation areas are described. 215 □
Yes
□
No
□
NA
September 29, 2011 AC 150/5370-2F
47 Appendix 3 Safety and Phasing Plan Checklist
Coordination Reference Addressed Remarks
Penalties
Penalty provisions for noncompliance with
airport rules and regulations and the safety plans
are detailed.
216 □
Yes
□
No
□
NA
Special Conditions
Any special conditions that affect the operation
of the airport or require the activation of any
special procedures are addressed.
217 □
Yes
□
No
□
NA
Runway and Taxiway Visual Aids - Marking, Lighting, Signs, and Visual NAVAIDs
The proper securing of temporary airport
markings, lighting, signs, and visual NAVAIDs
is addressed.
218.a □
Yes
□
No
□
NA
Frangibility of airport markings, lighting, signs,
and visual NAVAIDs is specified.
218.a, 218.c,
219, 220.b(4) □
Yes
□
No
□
NA
The requirement for markings to be in
compliance with AC 150/5340-1, Standards for
Airport Markings is specified.
218.b □
Yes
□
No
□
NA
The requirement for lighting to conform to AC
150/5340-30, Design and Installation Details for
Airport Visual Aids, AC 150/5345-50,
Specification for Portable Runway and Taxiway
Lights , and AC 150/5345-53 Airport Lighting
Certification Program, is specified.
218.b(1)(f) □
Yes
□
No
□
NA
The use of a lighted X is specified where
appropriate.
218.b(1)(b),
218.b(3) □
Yes
□
No
□
NA
The requirement for signs to conform to AC
150/5345-44, Specification for Runway and
Taxiway Signs, AC 50/5340-18, Standards for
Airport Sign Systems, and AC 150/5345-53,
Airport Lighting Certification Program, is
specified.
218.c □
Yes
□
No
□
NA
Marking and Signs For Access Routes
The CSPP specifies that pavement markings and
signs intended for construction personnel should
conform to AC 150/5340-18 and, to the extent
practicable, with the MUTCD and/or State
highway specifications.
219 □
Yes
□
No
□
NA
Hazard Marking and Lighting
Prominent, comprehensible warning indicators
for any area affected by construction that is
normally accessible to aircraft, personnel, or
vehicles are specified.
220.a □
Yes
□
No
□
NA
AC 150/5370-2F September 29, 2011
Appendix 3 Safety and Phasing Plan Checklist 48
Coordination Reference Addressed Remarks
Hazard marking and lighting are specified to
identify open manholes, small areas under repair,
stockpiled material, and waste areas.
220.a □
Yes
□
No
□
NA
The CSPP considers less obvious construction-
related hazards. 220.a □
Yes
□
No
□
NA
Equipment that poses the least danger to aircraft
but is sturdy enough to remain in place when
subjected to typical winds, prop wash and jet
blast is specified.
220.b(1) □
Yes
□
No
□
NA
The spacing of barricades is specified such that a
breach is physically prevented barring a
deliberate act.
220.b(1) □
Yes
□
No
□
NA
Red lights meeting the luminance requirements
of the State Highway Department are specified. 220.b(2) □
Yes
□
No
□
NA
Barricades, temporary markers, and other objects
placed and left in areas adjacent to any open
runway, taxiway, taxi lane, or apron are specified
to be as low as possible to the ground, and no
more than 18 in high.
220.b(4) □
Yes
□
No
□
NA
Barricades marked with diagonal, alternating
orange and white stripes are specified to indicate
construction locations in which no part of an
aircraft may enter.
220.b(4) □
Yes
□
No
□
NA
Highly reflective barriers with lights are
specified to barricade taxiways leading to closed
runways.
220.b(5) □
Yes
□
No
□
NA
Markings for temporary closures are specified. 220.b(5) □
Yes
□
No
□
NA
The provision of a contractor’s representative on
call 24 hours a day for emergency maintenance
of airport hazard lighting and barricades is
specified.
220.b(7) □
Yes
□
No
□
NA
Protection of Runway and Taxiway Safety Areas
The CSPP clearly states that no construction may
occur within a safety area while the associated
runway or taxiway is open for aircraft
operations.
221.a(1),
221.c(1) □
Yes
□
No
□
NA
The CSPP specifies that the airport operator
coordinates the adjustment of RSA or TSA
dimensions with the ATCT and the appropriate
FAA Airports Regional or District Office and
issues a local NOTAM.
221.a(2),
221.c(2) □
Yes
□
No
□
NA
September 29, 2011 AC 150/5370-2F
49 Appendix 3 Safety and Phasing Plan Checklist
Coordination Reference Addressed Remarks
Procedures for ensuring adequate distance for
protection from blasting operations, if required
by operational considerations, are detailed.
221.c(3) □
Yes
□
No
□
NA
The CSPP specifies that open trenches or
excavations are not permitted within a safety
area while the associated runway or taxiway is
open.
221.a(4) □
Yes
□
No
□
NA
Appropriate covering of excavations in the RSA
or TSA that cannot be backfilled before the
associated runway or taxiway is open is detailed.
221.a(4) □
Yes
□
No
□
NA
The CSPP includes provisions for prominent
marking of open trenches and excavations at the
construction site.
221.a(4) □
Yes
□
No
□
NA
Grading and soil erosion control to maintain
RSA/TSA standards are addressed. 221.c(5) □
Yes
□
No
□
NA
The CSPP specifies that equipment is to be
removed from the ROFA when not in use. 221.b □
Yes
□
No
□
NA
The CSPP clearly states that no construction may
occur within a taxiway safety area while the
taxiway is open for aircraft operations.
221.c □
Yes
□
No
□
NA
Appropriate details are specified for any
construction work to be accomplished in a
taxiway object free area.
221.d □
Yes
□
No
□
NA
Measures to ensure that personnel, material,
and/or equipment do not penetrate the OFZ or
threshold siting surfaces while the runway is
open for aircraft operations are included.
221.e □
Yes
□
No
□
NA
Provisions for protection of runway
approach/departure areas and clearways are
included.
221.f □
Yes
□
No
□
NA
Other Limitations on Construction
The CSPP prohibits the use of open flame
welding or torches unless adequate fire safety
precautions are provided and the airport operator
has approved their use.
222.a(2) □
Yes
□
No
□
NA
The CSPP prohibits the use of flare pots within
the AOA at any time. 222.a(4) □
Yes
□
No
□
NA
The CSPP prohibits the use of electrical blasting
caps on or within 1,000 ft (300 m) of the airport
property.
222.a(3) □
Yes
□
No
□
NA
September 29, 2011 AC 150/5370-2F
51 Appendix 4 Construction Project Daily Safety Inspection Checklist
Appendix 4. Construction Project Daily Safety Inspection Checklist
The situations identified below are potentially hazardous conditions that may occur during airport
construction projects. Safety area encroachments, unauthorized and improper ground vehicle operations,
and unmarked or uncovered holes and trenches near aircraft operating surfaces pose the most prevalent
threats to airport operational safety during airport construction projects. The list below is one tool that the
airport operator or contractor may use to aid in identifying and correcting potentially hazardous
conditions. It should be customized as appropriate for each project.
Potentially Hazardous Conditions
Item Action Required or None
Excavation adjacent to runways, taxiways, and aprons
improperly backfilled. □
Mounds of earth, construction materials, temporary
structures, and other obstacles near any open runway,
taxiway, or taxi lane; in the related Object Free area
and aircraft approach or departure areas/zones; or
obstructing any sign or marking.
□
Runway resurfacing projects resulting in lips exceeding
3 in (7.6 cm) from pavement edges and ends. □
Heavy equipment (stationary or mobile) operating or
idle near AOA, in runway approaches and departures
areas, or in OFZ.
□
Equipment or material near NAVAIDs that may
degrade or impair radiated signals and/or the
monitoring of navigation and visual aids. Unauthorized
or improper vehicle operations in localizer or glide
slope critical areas, resulting in electronic interference
and/or facility shutdown.
□
Tall and especially relatively low visibility units (that
is, equipment with slim profiles) — cranes, drills, and
similar objects — located in critical areas, such as OFZ
and approach zones.
□
Improperly positioned or malfunctioning lights or
unlighted airport hazards, such as holes or excavations,
on any apron, open taxiway, or open taxi lane or in a
related safety, approach, or departure area.
□
Obstacles, loose pavement, trash, and other debris on or
near AOA. Construction debris (gravel, sand, mud,
paving materials) on airport pavements may result in
aircraft propeller, turbine engine, or tire damage. Also,
loose materials may blow about, potentially causing
personal injury or equipment damage.
□
AC 150/5370-2F September 29, 2011
Appendix 4 Construction Project Daily Safety Inspection Checklist 52
Item Action Required or None
Inappropriate or poorly maintained fencing during
construction intended to deter human and animal
intrusions into the AOA. Fencing and other markings
that are inadequate to separate construction areas from
open AOA create aviation hazards.
□
Improper or inadequate marking or lighting of runways
(especially thresholds that have been displaced or
runways that have been closed) and taxiways that could
cause pilot confusion and provide a potential for a
runway incursion. Inadequate or improper methods of
marking, barricading, and lighting of temporarily
closed portions of AOA create aviation hazards.
□
Wildlife attractants — such as trash (food scraps not
collected from construction personnel activity), grass
seeds, tall grass, or standing water — on or near
airports.
□
Obliterated or faded temporary markings on active
operational areas. □
Misleading or malfunctioning obstruction lights.
Unlighted or unmarked obstructions in the approach to
any open runway pose aviation hazards.
□
Failure to issue, update, or cancel NOTAMs about
airport or runway closures or other construction related
airport conditions.
□
Failure to mark and identify utilities or power cables.
Damage to utilities and power cables during
construction activity can result in the loss of runway /
taxiway lighting; loss of navigation, visual, or approach
aids; disruption of weather reporting services; and/or
loss of communications.
□
Restrictions on ARFF access from fire stations to the
runway / taxiway system or airport buildings. □
Lack of radio communications with construction
vehicles in airport movement areas. □
Objects, regardless of whether they are marked or
flagged, or activities anywhere on or near an airport
that could be distracting, confusing, or alarming to
pilots during aircraft operations.
□
Water, snow, dirt, debris, or other contaminants that
temporarily obscure or derogate the visibility of
runway/taxiway marking, lighting, and pavement
edges. Any condition or factor that obscures or
diminishes the visibility of areas under construction.
□
Spillage from vehicles (gasoline, diesel fuel, oil) on
active pavement areas, such as runways, taxiways,
aprons, and airport roadways.
□
September 29, 2011 AC 150/5370-2F
53 Appendix 4 Construction Project Daily Safety Inspection Checklist
Item Action Required or None
Failure to maintain drainage system integrity during
construction (for example, no temporary drainage
provided when working on a drainage system).
□
Failure to provide for proper electrical lockout and
tagging procedures. At larger airports with multiple
maintenance shifts/workers, construction contractors
should make provisions for coordinating work on
circuits.
□
Failure to control dust. Consider limiting the amount of
area from which the contractor is allowed to strip turf. □
Exposed wiring that creates an electrocution or fire
ignition hazard. Identify and secure wiring, and place it
in conduit or bury it.
□
Site burning, which can cause possible obscuration. □
Construction work taking place outside of designated
work areas and out of phase. □
Advisory
Circular U.S. Department
of Transportation
Federal Aviation
Administration
Subject: Operational Safety on
Airports During Construction
Date: 9/29/11
Initiated by: AAS-100
AC No: 150/5370-2F
1. Purpose. This AC sets forth guidelines for operational safety on airports during construction.
2. What this AC Cancels. This AC cancels AC 150/5370-2E, Operational Safety on Airports During
Construction, dated January 17, 2003.
3. Whom This AC Affects. This AC assists airport operators in complying with Title 14 Code of
Federal Regulations (CFR) Part 139, Certification of Airports (Part 139). For those certificated airports,
this AC provides one way, but not the only way, of meeting those requirements. The use of this AC is
mandatory for those airport construction projects receiving funds under the Airport Improvement Program
(AIP) or the Passenger Facility Charge (PFC) Program. See Grant Assurance No. 34, “Policies,
Standards, and Specifications,” and PFC Assurance No. 9, “Standard and Specifications.” While we do
not require non-certificated airports without grant agreements to adhere to these guidelines, we
recommend that they do so to help these airports maintain operational safety during construction.
4. Principal Changes.
a. Construction activities are prohibited in safety areas while the associated runway or taxiway is
open to aircraft.
b. Guidance is provided in incorporating Safety Risk Management.
c. Recommended checklists are provided for writing Construction Safety and Phasing Plans and for
daily inspections.
5. Reading Material Related to this AC. Numerous ACs are referenced in the text of this AC. These
references do not include a revision letter, as they are to be read as referring to the latest version.
Appendix 1 contains a list of reading material on airport construction, design, and potential safety hazards
during construction, as well as instructions for obtaining these documents.
Michael J. O’Donnell Director of Airport Safety and Standards
AC 150/5370-2F September 29, 2011
ii
Intentionally Left Blank
September 29, 2011 AC 150/5370-2F
iii
Table of Contents
Chapter 1. Planning an Airfield Construction Project 1 101. Overview. 1 102. Plan for Safety. 1 103. Develop a Construction Safety and Phasing Plan (CSPP). 2 104. Who Is Responsible for Safety During Construction? 3
Chapter 2. Construction Safety and Phasing Plans 7 201. Overview. 7 202. Assume Responsibility. 7 203. Submit the CSPP. 7 204. Meet CSPP Requirements. 7 205. Coordination. 11 206. Phasing. 11 207. Areas and Operations Affected by Construction Activity. 12 208. Navigation Aid (NAVAID) Protection. 13 209. Contractor Access. 13 210. Wildlife Management. 15 211. Foreign Object Debris (FOD) Management. 16 212. Hazardous Materials (HAZMAT) Management. 16 213. Notification of Construction Activities. 16 214. Inspection Requirements. 17 215. Underground Utilities. 17 216. Penalties. 17 217. Special Conditions. 17 218. Runway and Taxiway Visual Aids. 18 219. Marking and Signs for Access Routes. 24 220. Hazard Marking, Lighting and Signing. 24 221. Protection of Runway and Taxiway Safety Areas. 26 222. Other Limitations on Construction. 28
Chapter 3. Guidelines for Writing a CSPP 31 301. General Requirements. 31 302. Applicability of Subjects. 31 303. Graphical Representations. 31 304. Reference Documents. 31 305. Restrictions. 31 306. Coordination. 31 307. Phasing. 32 308. Areas and Operations Affected By Construction. 32 309. Navigation Aid (NAVAID) Protection. 33 310. Contractor Access. 33 311. Wildlife Management. 34 312. Foreign Object Debris (FOD) Management. 34 313. Hazardous Materials (HAZMAT) Management. 34 314. Notification of Construction Activities. 35 315. Inspection Requirements. 35 316. Underground Utilities. 35 317. Penalties. 35 318. Special Conditions. 35 319. Runway and Taxiway Visual Aids. 35 320. Marking and Signs for Access Routes. 36 321. Hazard Marking and Lighting. 36 322. Protection of Runway and Taxiway Safety Areas. 36 323. Other Limitations on Construction. 36
Appendix 1. Related Reading Material 37
AC 150/5370-2F September 29, 2011
iv
Appendix 2. Definition of Terms 39 Appendix 3. Safety and Phasing Plan Checklist 43 Appendix 4. Construction Project Daily Safety Inspection Checklist 51
List of Tables
Table 3-1 Sample Operations Effects ......................................................................................................... 32
List of Figures
Figure 2-1 Markings for a Temporarily Closed Runway ............................................................................ 19
Figure 2-2 Taxiway Closure ....................................................................................................................... 20
Figure 2-3 Lighted X in Daytime ................................................................................................................ 22
Figure 2-4 Lighted X at Night..................................................................................................................... 22
Figure 2-5 Interlocking Barricades ............................................................................................................. 25
Figure 2-6 Low Profile Barricades.............................................................................................................. 25
September 29, 2011 AC 150/5370-2F
1 Chapter 1 Planning an Airfield Construction Project
Chapter 1. Planning an Airfield Construction Project
101. Overview. Airports are complex environments, and procedures and conditions associated with
construction activities often affect aircraft operations and can jeopardize operational safety. Safety
considerations are paramount and may make operational impacts unavoidable. However, careful planning,
scheduling, and coordination of construction activities can minimize disruption of normal aircraft
operations and avoid situations that compromise the airport’s operational safety. The airport operator
must understand how construction activities and aircraft operations affect one another to be able to
develop an effective plan to complete the project. While the guidance in this AC is primarily used for
construction operations, some of the concepts, methods and procedures described may also enhance the
day-to-day airport maintenance operations, such as lighting maintenance and snow removal operations.
102. Plan for Safety. Safety, maintaining aircraft operations, and construction costs are all
interrelated. Since safety must not be compromised, the airport operator must strike a balance between
maintaining aircraft operations and construction costs. This balance will vary widely depending on the
operational needs and resources of the airport and will require early coordination with airport users and
the FAA. As the project design progresses, the necessary construction locations, activities, and associated
costs will be identified. As they are identified, their impact to airport operations must be assessed.
Adjustments are made to the proposed construction activities, often by phasing the project, and/or to
airport operations in order to maintain operational safety. This planning effort will ultimately result in a
project Construction Safety and Phasing Plan (CSPP). The development of the CSPP takes place through
the following five steps:
a. Identify Affected Areas. The airport operator must determine the geographic areas on the airport
affected by the construction project. Some, such as a runway extension, will be defined by the project.
Others may be variable, such as the location of haul routes and material stockpiles.
b. Describe Current Operations. Identify the normal airport operations in each affected area for
each phase of the project. This becomes the baseline from which the impact on operations by construction
activities can be measured. This should include a narrative of the typical users and aircraft operating
within the affected areas. It should also include information related to airport operations: the Aircraft
Reference Code (ACRC) for each runway; Airplane Design Group (ADG) and Taxiway Design Group
(TDG)1 for each affected taxiway; designated approach visibility minimums; available approach and
departure procedures; most demanding aircraft; declared distances; available air traffic control services;
airport Surface Movement Guidance and Control System plan; and others. The applicable seasons, days
and times for certain operations should also be identified as applicable.
c. Allow for Temporary Changes to Operations. To the extent practical, current airport
operations should be maintained during the construction. In consultation with airport users, Aircraft
Rescue and Fire Fighting (ARFF) personnel, and FAA Air Traffic Organization (ATO) personnel, the
airport operator should identify and prioritize the airport’s most important operations. The construction
activities should be planned, through project phasing if necessary, to safely accommodate these
operations. When the construction activities cannot be adjusted to safely maintain current operations,
regardless of their importance, then the operations must be revised accordingly. Allowable changes
include temporary revisions to approach procedures, restricting certain aircraft to specific runways and
taxiways, suspension of certain operations, decreased weights for some aircraft due to shortened runways,
1 Taxiway Design Group will be introduced in AC 150/5300-13A.
AC 150/5370-2F September 29, 2011
Chapter 1 Planning an Airfield Construction Project 2
and other changes. An example of a table showing temporary operations versus current operations is
shown in Table 3-1 Sample Operations Effects.
d. Take Required Measures to Revised Operations. Once the level and type of aircraft operations
to be maintained are identified, the airport operator must determine the measures required to safely
conduct the planned operations during the construction. These measures will result in associated costs,
which can be broadly interpreted to include not only direct construction costs, but also loss of revenue
from impacted operations. Analysis of costs may indicate a need to reevaluate allowable changes to
operations. As aircraft operations and allowable changes will vary so widely among airports, this AC
presents general guidance on those subjects.
e. Manage Safety Risk. Certain airport projects may require the airport operator to provide a
Project Proposal Summary to help the FAA to determine the appropriate level of Safety Risk
Management (SRM) documentation. The airport operator must coordinate with the appropriate FAA
Airports Regional or District Office early in the development of the CSPP to determine the need for SRM
documentation. See FAA Order 5200.11, FAA Airports (ARP) Safety Management System (SMS), for
more information. If the FAA requires SRM documentation, the airport operator must at a minimum:
(1) Notify the appropriate FAA Airports Regional or District Office during the project
“scope development” phase of any project requiring a CSPP.
(2) Provide documents identified by the FAA as necessary to conduct SRM.
(3) Participate in the SRM process for airport projects.
(4) Provide a representative to participate on the SRM panel.
(5) Ensure that all applicable SRM identified risks elements are recorded and mitigated
within the CSPP.
103. Develop a Construction Safety and Phasing Plan (CSPP). Development of an effective CSPP
will require familiarity with many other documents referenced throughout this AC. See Appendix 1,
Related Reading Material for a list of related reading material.
a. List Requirements. A CSPP must be developed for each on-airfield construction project funded
by the Airport Improvement Program (AIP) or the Passenger Facility Charge (PFC) program or located
on an airport certificated under Part 139. As per Order 5200.11, such projects do not include construction,
rehabilitation, or change of any facility that is entirely outside the air operations area, does not involve
any expansion of the facility envelope and does not involve construction equipment, haul routes or
placement of material in locations that require access to the air operations area, increase the facility
envelope, or impact line-of-sight. Such facilities may include passenger terminals and parking or other
structures. However, extraordinary circumstances may trigger the need for a Safety Assessment and a
CSPP. The CSPP is subject to subsequent review and approval under the FAA’s Safety Risk Management
procedures (see paragraph 102.e above). Additional information may be found in Order 5200.11.
b. Prepare a Safety Plan Compliance Document. The Safety Plan Compliance Document (SPCD)
details how the contractor will comply with the CSPP. Also, it will not be possible to determine all safety
plan details (for example specific hazard equipment and lighting, contractor’s points of contact,
construction equipment heights) during the development of the CSPP. The successful contractor must
define such details by preparing an SPCD that the airport operator reviews for approval prior to issuance
of a notice-to-proceed. The SPCD is a subset of the CSPP, similar to how a shop drawing review is a
subset to the technical specifications.
September 29, 2011 AC 150/5370-2F
3 Chapter 1 Planning an Airfield Construction Project
c. Assume Responsibility for the CSPP. The airport operator is responsible for establishing and
enforcing the CSPP. The airport operator may use the services of an engineering consultant to help
develop the CSPP. However, writing the CSPP cannot be delegated to the construction contractor. Only
those details the airport operator determines cannot be addressed before contract award are developed by
the contractor and submitted for approval as the SPCD. The SPCD does not restate nor propose
differences to provisions already addressed in the CSPP.
104. Who Is Responsible for Safety During Construction?
a. Establish a Safety Culture. Everyone has a role in operational safety on airports during
construction: the airport operator, the airport’s consultants, the construction contractor and subcontractors,
airport users, airport tenants, ARFF personnel, Air Traffic personnel, including Technical Operations
personnel, FAA Airports Division personnel, and others. Close communication and coordination between
all affected parties is the key to maintaining safe operations. Such communication and coordination
should start at the project scoping meeting and continue through the completion of the project. The airport
operator and contractor should conduct onsite safety inspections throughout the project and immediately
remedy any deficiencies, whether caused by negligence, oversight, or project scope change.
b. Assess Airport Operator’s Responsibilities. An airport operator has overall responsibility for
all activities on an airport, including construction. This includes the predesign, design, preconstruction,
construction, and inspection phases. Additional information on the responsibilities listed below can be
found throughout this AC. The airport operator must:
(1) Develop a CSPP that complies with the safety guidelines of Chapter 2, Construction
Safety and Phasing Plans, and Chapter 3, Guidelines for Writing a CSPP. The airport operator may
develop the CSPP internally or have a consultant develop the CSPP for approval by the airport operator.
For tenant sponsored projects, approve a CSPP developed by the tenant or its consultant.
(2) Require, review and approve the SPCD by the contractor that indicates how it will
comply with the CSPP and provides details that cannot be determined before contract award.
(3) Convene a preconstruction meeting with the construction contractor, consultant, airport
employees and, if appropriate, tenant sponsor and other tenants to review and discuss project safety
before beginning construction activity. The appropriate FAA representatives should be invited to attend
the meeting. See AC 150/5300-9, Predesign, Prebid, and Preconstruction Conferences for Airport Grant
Projects. (Note “FAA” refers to the Airports Regional or District Office, the Air Traffic Organization,
Flight Standards Service, and other offices that support airport operations, flight regulations, and
construction/environmental policies.)
(4) Ensure contact information is accurate for each representative/point of contact
identified in the CSPP and SPCD.
(5) Hold weekly or, if necessary, daily safety meetings with all affected parties to
coordinate activities.
(6) Notify users, ARFF personnel, and FAA ATO personnel of construction and
conditions that may adversely affect the operational safety of the airport via Notices to Airmen (NOTAM)
and other methods, as appropriate. Convene a meeting for review and discussion if necessary.
(7) Ensure construction personnel know of any applicable airport procedures and of
changes to those procedures that may affect their work.
(8) Ensure construction contractors and subcontractors undergo training required by
the CSPP and SPCD.
AC 150/5370-2F September 29, 2011
Chapter 1 Planning an Airfield Construction Project 4
(9) Ensure vehicle and pedestrian operations addressed in the CSPP and SPCD are
coordinated with airport tenants, the airport traffic control tower (ATCT), and construction contractors.
(10) At certificated airports, ensure each CSPP and SPCD is consistent with Part 139.
(11) Conduct inspections sufficiently frequently to ensure construction contractors and
tenants comply with the CSPP and SPCD and that there are no altered construction activities that could
create potential safety hazards.
(12) Resolve safety deficiencies immediately. At airports subject to 49 CFR Part 1542,
Airport Security, ensure construction access complies with the security requirements of that regulation.
(13) Notify appropriate parties when conditions exist that invoke provisions of the CSPP
and SPCD (for example, implementation of low-visibility operations).
(14) Ensure prompt submittal of a Notice of Proposed Construction or Alteration (Form
7460-1) for conducting an aeronautical study of potential obstructions such as tall equipment (cranes,
concrete pumps, other.), stock piles, and haul routes. A separate form may be filed for each potential
obstruction, or one form may be filed describing the entire construction area and maximum equipment
height. In the latter case, a separate form must be filed for any object beyond or higher than the originally
evaluated area/height. The FAA encourages online submittal of forms for expediency. The appropriate
FAA Airports Regional or District Office can provide assistance in determining which objects require an
aeronautical study.
(15) Promptly notify the FAA Airports Regional or District Office of any proposed
changes to the CSPP prior to implementation of the change. Changes to the CSPP require review and
approval by the airport operator and the FAA. Coordinate with appropriate local and other federal
government agencies, such as EPA, OSHA, TSA, and the state environmental agency.
c. Define Construction Contractor’s Responsibilities. The contractor is responsible for
complying with the CSPP and SPCD. The contractor must:
(1) Submit a Safety Plan Compliance Document (SPCD) to the airport operator describing
how it will comply with the requirements of the CSPP and supplying any details that could not be
determined before contract award. The SPCD must include a certification statement by the contractor that
indicates it understands the operational safety requirements of the CSPP and it asserts it will not deviate
from the approved CSPP and SPCD unless written approval is granted by the airport operator. Any
construction practice proposed by the contractor that does not conform to the CSPP and SPCD may
impact the airport’s operational safety and will require a revision to the CSPP and SPCD and re-
coordination with the airport operator and the FAA in advance.
(2) Have available at all times copies of the CSPP and SPCD for reference by the airport
operator and its representatives, and by subcontractors and contractor employees.
(3) Ensure that construction personnel are familiar with safety procedures and regulations
on the airport. Provide a point of contact who will coordinate an immediate response to correct any
construction-related activity that may adversely affect the operational safety of the airport. Many projects
will require 24-hour coverage.
(4) Identify in the SPCD the contractor’s on-site employees responsible for monitoring
compliance with the CSPP and SPCD during construction. At least one of these employees must be on-
site whenever active construction is taking place.
(5) Conduct inspections sufficiently frequently to ensure construction personnel comply
with the CSPP and SPCD and that there are no altered construction activities that could create potential
safety hazards.
September 29, 2011 AC 150/5370-2F
5 Chapter 1 Planning an Airfield Construction Project
(6) Restrict movement of construction vehicles and personnel to permitted construction
areas by flagging, barricading, erecting temporary fencing, or providing escorts, as appropriate and as
specified in the CSPP and SPCD.
(7) Ensure that no contractor employees, employees of subcontractors or suppliers, or
other persons enter any part of the air operations area (AOA) from the construction site unless authorized.
(8) Ensure prompt submittal through the airport operator of Form 7460-1 for the
purpose of conducting an aeronautical study of contractor equipment such as tall equipment (cranes,
concrete pumps, other equipment), stock piles, and haul routes when different from cases previously filed
by the airport operator. The FAA encourages online submittal of forms for expediency.
d. Define Tenant’s Responsibilities if planning construction activities on leased property. Airport
tenants, such as airline operators, fixed base operators, and FAA ATO/Technical Operations sponsoring
construction must:
(1) Develop, or have a consultant develop, a project specific CSPP and submit it to the
airport operator for certification and subsequent approval by the FAA. The approved CSPP must be made
part of any contract awarded by the tenant for construction work.
(2) In coordination with its contractor, develop an SPCD and submit it to the airport
operator for approval to be issued prior to issuance of a Notice to Proceed.
(3) Ensure that construction personnel are familiar with safety procedures and
regulations on the airport.
(4) Provide a point of contact of who will coordinate an immediate response to correct any
construction-related activity that may adversely affect the operational safety of the airport.
(5) Identify in the SPCD the contractor’s on-site employees responsible for monitoring
compliance with the CSPP and SPCD during construction. At least one of these employees must be on-
site whenever active construction is taking place.
(6) Ensure that no tenant or contractor employees, employees of subcontractors or
suppliers, or any other persons enter any part of the AOA from the construction site unless authorized.
(7) Restrict movement of construction vehicles to construction areas by flagging and
barricading, erecting temporary fencing, or providing escorts, as appropriate, and as specified in the CSPP
and SPCD.
(8) Ensure prompt submittal through the airport operator of Form 7460-1 for the
purpose of conducting an aeronautical study of contractor equipment such as tall equipment (cranes,
concrete pumps, other.), stock piles, and haul routes. The FAA encourages online submittal of forms for
expediency.
AC 150/5370-2F September 29, 2011
Chapter 1 Planning an Airfield Construction Project 6
Intentionally Left Blank
September 29, 2011 AC 150/5370-2F
7 Chapter 2 Construction Safety and Phasing Plans
Chapter 2. Construction Safety and Phasing Plans
Section 1. Basic Considerations
201. Overview. Aviation safety is the primary consideration at airports, especially during construction.
The airport operator’s Construction Safety and Phasing Plan (CSPP) and the contractor’s Safety Plan
Compliance Document (SPCD) are the primary tools to ensure safety compliance when coordinating
construction activities with airport operations. These documents identify all aspects of the construction
project that pose a potential safety hazard to airport operations and outline respective mitigation
procedures for each hazard. They must provide all information necessary for the Airport Operations
department to conduct airfield inspections and expeditiously identify and correct unsafe conditions during
construction. All aviation safety provisions included within the project drawings, contract specifications,
and other related documents must also be reflected in the CSPP and SPCD.
202. Assume Responsibility. Operational safety on the airport remains the airport operator’s
responsibility at all times. The airport operator must develop, certify, and submit for FAA approval each
CSPP. It is the airport operator’s responsibility to apply the requirements of the FAA approved CSPP.
The airport operator must revise the CSPP when conditions warrant changes and must submit the revised
CSPP to the FAA for approval. The airport operator must also require and approve a SPCD from the
project contractor.
203. Submit the CSPP. Construction Safety and Phasing Plans should be developed concurrently with
the project design. Milestone versions of the CSPP should be submitted for review and approval as
follows. While these milestones are not mandatory, early submission will help to avoid delays. Submittals
are preferred in 8.5 x 11 in or 11 x 17 in format for compatibility with the FAA’s Obstruction Evaluation /
Airport Airspace Analysis (OE / AAA) process.
a. Submit an Outline/Draft. By the time approximately 25% to 30% of the project design is
completed, the principal elements of the CSPP should be established. Airport operators are encouraged to
submit an outline or draft, detailing all CSPP provisions developed to date, to the FAA for review at this
stage of the project design.
b. Submit a Construction Safety and Phasing Plan (CSPP). The CSPP should be formally
submitted for FAA approval when the project design is 80% to 90% complete. Since provisions in the
CSPP will influence contract costs, it is important to obtain FAA approval in time to include all such
provisions in the procurement contract.
c. Submit a Safety Plan Compliance Document (SPCD). The contractor should submit the SPCD
to the airport operator for approval to be issued prior to the Notice to Proceed.
d. Submit CSPP Revisions. All revisions to the CSPP or SPCD should be submitted to the FAA for
approval as soon as required changes are identified.
204. Meet CSPP Requirements.
a. To the extent possible, the CSPP should address the following as outlined in Section 2, Plan
Requirements and Chapter 3, Guidelines for Writing a CSPP, as appropriate. Details that cannot be
determined at this stage are to be included in the SPCD.
(1) Coordination.
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 8
(a) Contractor progress meetings.
(b) Scope or schedule changes.
(c) FAA ATO coordination.
(2) Phasing.
(a) Phase elements.
(b) Construction safety drawings
(3) Areas and operations affected by the construction activity.
(a) Identification of affected areas.
(b) Mitigation of effects.
(4) Protection of navigation aids (NAVAIDs).
(5) Contractor access.
(a) Location of stockpiled construction materials.
(b) Vehicle and pedestrian operations.
(6) Wildlife management.
(a) Trash.
(b) Standing water.
(c) Tall grass and seeds.
(d) Poorly maintained fencing and gates.
(e) Disruption of existing wildlife habitat.
(7) Foreign Object Debris (FOD) management.
(8) Hazardous materials (HAZMAT) management
(9) Notification of construction activities.
(a) Maintenance of a list of responsible representatives/ points of contact.
(b) Notices to Airmen (NOTAM).
(c) Emergency notification procedures.
(d) Coordination with ARFF Personnel.
(e) Notification to the FAA.
(10) Inspection requirements.
(a) Daily (or more frequent) inspections.
(b) Final inspections.
(11) Underground utilities.
(12) Penalties.
(13) Special conditions.
(14) Runway and taxiway visual aids. Marking, lighting, signs, and visual NAVAIDs.
September 29, 2011 AC 150/5370-2F
9 Chapter 2 Construction Safety and Phasing Plans
(a) General.
(b) Markings.
(c) Lighting and visual NAVAIDs.
(d) Signs.
(15) Marking and signs for access routes.
(16) Hazard marking and lighting.
(a) Purpose.
(b) Equipment.
(17) Protection. Of runway and taxiway safety areas, object free areas, obstacle free zones,
and approach/departure surfaces
(a) Runway Safety Area (RSA).
(b) Runway Object Free Area (ROFA).
(c) Taxiway Safety Area (TSA).
(d) Taxiway Object Free Area (TOFA).
(e) Obstacle Free Zone (OFZ).
(f) Runway approach/departure surfaces.
(18) Other limitations on construction.
(a) Prohibitions.
(b) Restrictions.
b. The Safety Plan Compliance Document (SPCD) should include a general statement by the
construction contractor that he/she has read and will abide by the CSPP. In addition, the SPCD must
include all supplemental information that could not be included in the CSPP prior to the contract award.
The contractor statement should include the name of the contractor, the title of the project CSPP, the
approval date of the CSPP, and a reference to any supplemental information (that is, “I , Name of
Contractor , have read the Title of Project CSPP, approved on Date , and will abide by it as written and
with the following additions as noted:”). The supplemental information in the SPCD should be written to
match the format of the CSPP indicating each subject by corresponding CSPP subject number and title. If
no supplemental information is necessary for any specific subject, the statement, “No supplemental
information,” should be written after the corresponding subject title. The SPCD should not duplicate
information in the CSPP:
(1) Coordination. Discuss details of proposed safety meetings with the airport operator and
with contractor employees and subcontractors.
(2) Phasing. Discuss proposed construction schedule elements, including:
(a) Duration of each phase.
(b) Daily start and finish of construction, including “night only” construction.
(c) Duration of construction activities during:
(i) Normal runway operations.
(ii) Closed runway operations.
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 10
(iii) Modified runway “Aircraft Reference Code” usage.
(3) Areas and operations affected by the construction activity. These areas and operations
should be identified in the CSPP and should not require an entry in the SPCD.
(4) Protection of NAVAIDs. Discuss specific methods proposed to protect operating
NAVAIDs.
(5) Contractor access. Provide the following:
(a) Details on how the contractor will maintain the integrity of the airport security
fence (gate guards, daily log of construction personnel, and other).
(b) Listing of individuals requiring driver training (for certificated airports and as
requested).
(c) Radio communications.
(i) Types of radios and backup capabilities.
(ii) Who will be monitoring radios.
(iii) Whom to contact if the ATCT cannot reach the contractor’s designated person by
radio.
(d) Details on how the contractor will escort material delivery vehicles.
(6) Wildlife management. Discuss the following:
(a) Methods and procedures to prevent wildlife attraction.
(b) Wildlife reporting procedures.
(7) Foreign Object Debris (FOD) management. Discuss equipment and methods for
control of FOD, including construction debris and dust.
(8) Hazardous material (HAZMAT) management. Discuss equipment and methods for
responding to hazardous spills.
(9) Notification of construction activities. Provide the following:
(a) Contractor points of contact.
(b) Contractor emergency contact.
(c) Listing of tall or other requested equipment proposed for use on the airport and
the timeframe for submitting 7460-1 forms not previously submitted by the airport operator.
(d) Batch plant details, including 7460-1 submittal.
(10) Inspection requirements. Discuss daily (or more frequent) inspections and special
inspection procedures.
(11) Underground utilities. Discuss proposed methods of identifying and protecting
underground utilities.
(12) Penalties. Penalties should be identified in the CSPP and should not require an entry in
the SPCD.
(13) Special conditions. Discuss proposed actions for each special condition identified in the
CSPP.
(14) Runway and taxiway visual aids. Including marking, lighting, signs, and visual
NAVAIDs. Discuss proposed visual aids including the following:
September 29, 2011 AC 150/5370-2F
11 Chapter 2 Construction Safety and Phasing Plans
(a) Equipment and methods for covering signage and airfield lights.
(b) Equipment and methods for temporary closure markings (paint, fabric, other).
(c) Types of temporary Visual Guidance Slope Indicators (VGSI).
(15) Marking and signs for access routes. Discuss proposed methods of demarcating access
routes for vehicle drivers.
(16) Hazard marking and lighting. Discuss proposed equipment and methods for identifying
excavation areas.
(17) Protection of runway and taxiway safety areas. including object free areas, obstacle
free zones, and approach/departure surfaces. Discuss proposed methods of identifying, demarcating, and
protecting airport surfaces including:
(a) Equipment and methods for maintaining Taxiway Safety Area standards.
(b) Equipment and methods for separation of construction operations from aircraft
operations, including details of barricades.
(18) Other limitations on construction should be identified in the CSPP and should not
require an entry in the SPCD.
Section 2. Plan Requirements
205. Coordination. Airport operators, or tenants conducting construction on their leased properties,
should use predesign, prebid, and preconstruction conferences to introduce the subject of airport
operational safety during construction (see AC 150/5300-9). In addition, the following should be
coordinated as required:
a. Contractor Progress Meetings. Operational safety should be a standing agenda item for
discussion during progress meetings throughout the project.
b. Scope or Schedule Changes. Changes in the scope or duration of the project may necessitate
revisions to the CSPP and review and approval by the airport operator and the FAA.
c. FAA ATO Coordination. Early coordination with FAA ATO is required to schedule airway
facility shutdowns and restarts. Relocation or adjustments to NAVAIDs, or changes to final grades in
critical areas, may require an FAA flight inspection prior to restarting the facility. Flight inspections must
be coordinated and scheduled well in advance of the intended facility restart. Flight inspections may
require a reimbursable agreement between the airport operator and FAA ATO. Reimbursable agreements
should be coordinated a minimum of 12 months prior to the start of construction. (See 213.e(3)(b) for
required FAA notification regarding FAA owned NAVAIDs.)
206. Phasing. Once it has been determined what types and levels of airport operations will be
maintained, the most efficient sequence of construction may not be feasible. In such a case, the sequence
of construction may be phased to gain maximum efficiency while allowing for the required operations.
The development of the resulting construction phases should be coordinated with local Air Traffic
personnel and airport users. The sequenced construction phases established in the CSPP must be
incorporated into the project design and must be reflected in the contract drawings and specifications.
a. Phase Elements. For each phase the CSPP should detail:
Areas closed to aircraft operations
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 12
Duration of closures
Taxi routes
ARFF access routes
Construction staging areas
Construction access and haul routes
Impacts to NAVAIDs
Lighting and marking changes
Available runway length
Declared distances (if applicable)
Required hazard marking and lighting
Lead times for required notifications
b. Construction Safety Drawings. Drawings specifically indicating operational safety procedures
and methods in affected areas (that is, construction safety drawings) should be developed for each
construction phase. Such drawings should be included in the CSPP as referenced attachments and should
likewise be included in the contract drawing package.
207. Areas and Operations Affected by Construction Activity. Runways and taxiways should
remain in use by aircraft to the maximum extent possible without compromising safety. Pre-meetings
with the FAA Air Traffic Organization (ATO) will support operational simulations. See Chapter 3 for an
example of a table showing temporary operations versus current operations.
a. Identification of Affected Areas. Identifying areas and operations affected by the construction
will help to determine possible safety problems. The affected areas should be indentified in the
construction safety drawings for each construction phase. (See 206.b above.) Of particular concern are:
(1) Closing, or partial closing, of runways, taxiways and aprons. When a runway is
partially closed, a portion of the pavement is unavailable for any aircraft operation, meaning taxiing,
landing, or taking off in either direction on that pavement is prohibited. A displaced threshold, by
contrast, is established to ensure obstacle clearance and adequate safety area for landing aircraft. The
pavement prior to the displaced threshold is available for take-off in the direction of the displacement and
for landing and taking off in the opposite direction. Misunderstanding this difference, and issuance of a
subsequently inaccurate NOTAM, can lead to a hazardous condition.
(2) Closing of Aircraft Rescue and Fire Fighting access routes.
(3) Closing of access routes used by airport and airline support vehicles.
(4) Interruption of utilities, including water supplies for fire fighting.
(5) Approach/departure surfaces affected by heights of objects.
(6) Construction areas, storage areas, and access routes near runways, taxiways, aprons, or
helipads.
b. Mitigation of Effects. Establishment of specific procedures is necessary to maintain the safety
and efficiency of airport operations. The CSPP must address:
(1) Temporary changes to runway and/or taxi operations.
(2) Detours for ARFF and other airport vehicles.
September 29, 2011 AC 150/5370-2F
13 Chapter 2 Construction Safety and Phasing Plans
(3) Maintenance of essential utilities.
(4) Temporary changes to air traffic control procedures. Such changes must be
coordinated with the ATO.
208. Navigation Aid (NAVAID) Protection. Before commencing construction activity, parking
vehicles, or storing construction equipment and materials near a NAVAID, coordinate with the
appropriate FAA ATO/Technical Operations office to evaluate the effect of construction activity and the
required distance and direction from the NAVAID. (See paragraph 213.e(3) below.) Construction
activities, materials/equipment storage, and vehicle parking near electronic NAVAIDs require special
consideration since they may interfere with signals essential to air navigation. If any NAVAID may be
affected, the CSPP and SPCD must show an understanding of the “critical area” associated with each
NAVAID and describe how it will be protected. Where applicable, the operational critical areas of
NAVAIDs should be graphically delineated on the project drawings. Pay particular attention to
stockpiling material, as well as to movement and parking of equipment that may interfere with line of
sight from the ATCT or with electronic emissions. Interference from construction equipment and
activities may require NAVAID shutdown or adjustment of instrument approach minimums for low
visibility operations. This condition requires that a NOTAM be filed (see paragraph 213.b below).
Construction activities and materials/equipment storage near a NAVAID must not obstruct access to the
equipment and instruments for maintenance. Submittal of a 7460-1 form is required for construction
vehicles operating near FAA NAVAIDs. (See paragraph 213.e(1) below.)
209. Contractor Access. The CSPP must detail the areas to which the contractor must have access,
and explain how contractor personnel will access those areas. Specifically address:
a. Location of Stockpiled Construction Materials. Stockpiled materials and equipment storage
are not permitted within the RSA and OFZ, and if possible should not be permitted within the Object Free
Area (OFA) of an operational runway. Stockpiling material in the OFA requires submittal of a 7460-1
form and justification provided to the appropriate FAA Airports Regional or District Office for approval.
The airport operator must ensure that stockpiled materials and equipment adjacent to these areas are
prominently marked and lighted during hours of restricted visibility or darkness. (See paragraph 218.b
below.) This includes determining and verifying that materials are stabilized and stored at an approved
location so as not to be a hazard to aircraft operations and to prevent attraction of wildlife and foreign
object damage. See paragraphs 210 and 211 below.
b. Vehicle and Pedestrian Operations. The CSPP should include specific vehicle and pedestrian
requirements. Vehicle and pedestrian access routes for airport construction projects must be controlled to
prevent inadvertent or unauthorized entry of persons, vehicles, or animals onto the AOA. The airport
operator should coordinate requirements for vehicle operations with airport tenants, contractors, and the
FAA air traffic manager. In regard to vehicle and pedestrian operations, the CSPP should include the
following, and detail associated training requirements:
(1) Construction site parking. Designate in advance vehicle parking areas for contractor
employees to prevent any unauthorized entry of persons or vehicles onto the AOA. These areas should
provide reasonable contractor employee access to the job site.
(2) Construction equipment parking. Contractor employees must park and service all
construction vehicles in an area designated by the airport operator outside the OFZ and never in the safety
area of an active runway or taxiway. Unless a complex setup procedure makes movement of specialized
equipment infeasible, inactive equipment must not be parked on a closed taxiway or runway. If it is
necessary to leave specialized equipment on a closed taxiway or runway at night, the equipment must be
well lighted. Employees should also park construction vehicles outside the OFA when not in use by
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 14
construction personnel (for example, overnight, on weekends, or during other periods when construction
is not active). Parking areas must not obstruct the clear line of sight by the ATCT to any taxiways or
runways under air traffic control nor obstruct any runway visual aids, signs, or navigation aids. The FAA
must also study those areas to determine effects on airport design criteria, surfaces established by 14 CFR
Part 77, Safe, Efficient Use, and Preservation of the Navigable Airspace (Part 77), and on NAVAIDs and
Instrument Approach Procedures (IAP). See paragraph 213.e(1) below for further information.
(3) Access and haul roads. Determine the construction contractor’s access to the
construction sites and haul roads. Do not permit the construction contractor to use any access or haul
roads other than those approved. Access routes used by contractor vehicles must be clearly marked to
prevent inadvertent entry to areas open to airport operations. Pay special attention to ensure that if
construction traffic is to share or cross any ARFF routes that ARFF right of way is not impeded at any
time, and that construction traffic on haul roads does not interfere with NAVAIDs or approach surfaces of
operational runways.
(4) Marking and lighting of vehicles in accordance with AC 150/5210-5, Painting,
Marking, and Lighting of Vehicles Used on an Airport.
(5) Description of proper vehicle operations on various areas under normal, lost
communications, and emergency conditions.
(6) Required escorts.
(7) Training requirements for vehicle drivers to ensure compliance with the airport
operator’s vehicle rules and regulations. Specific training should be provided to those vehicle operators
providing escorts. See AC 150/5210-20, Ground Vehicle Operations on Airports, for information on
training and records maintenance requirements.
(8) Situational awareness. Vehicle drivers must confirm by personal observation that no
aircraft is approaching their position (either in the air or on the ground) when given clearance to cross a
runway, taxiway, or any other area open to airport operations. In addition, it is the responsibility of the
escort vehicle driver to verify the movement/position of all escorted vehicles at any given time.
(9) Two-way radio communication procedures.
(a) General. The airport operator must ensure that tenant and construction contractor
personnel engaged in activities involving unescorted operation on aircraft movement areas observe the
proper procedures for communications, including using appropriate radio frequencies at airports with and
without ATCT. When operating vehicles on or near open runways or taxiways, construction personnel
must understand the critical importance of maintaining radio contact, as directed by the airport operator,
with:
(i) Airport operations
(ii) ATCT
(iii) Common Traffic Advisory Frequency (CTAF), which may include UNICOM,
MULTICOM.
(iv) Automatic Terminal Information Service (ATIS). This frequency is useful for
monitoring conditions on the airport. Local air traffic will broadcast information regarding construction
related runway closures and “shortened” runways on the ATIS frequency.
(b) Areas requiring two-way radio communication with the ATCT. Vehicular traffic
crossing active movement areas must be controlled either by two-way radio with the ATCT, escort,
flagman, signal light, or other means appropriate for the particular airport.
September 29, 2011 AC 150/5370-2F
15 Chapter 2 Construction Safety and Phasing Plans
(c) Frequencies to be used. The airport operator will specify the frequencies to be
used by the contractor, which may include the CTAF for monitoring of aircraft operations. Frequencies
may also be assigned by the airport operator for other communications, including any radio frequency in
compliance with Federal Communications Commission requirements. At airports with an ATCT, the
airport operator will specify the frequency assigned by the ATCT to be used between contractor vehicles
and the ATCT.
(d) Proper radio usage, including read back requirements.
(e) Proper phraseology, including the International Phonetic Alphabet.
(f) Light gun signals. Even though radio communication is maintained, escort
vehicle drivers must also familiarize themselves with ATCT light gun signals in the event of radio failure.
See the FAA safety placard “Ground Vehicle Guide to Airport Signs and Markings.” This safety placard
may be downloaded through the Runway Safety Program Web site at http://www.faa.gov/airports/
runway_safety/publications/ (See “Signs & Markings Vehicle Dashboard Sticker”.) or obtained from the
FAA Airports Regional Office.
(10) Maintenance of the secured area of the airport, including:
(a) Fencing and gates. Airport operators and contractors must take care to maintain
security during construction when access points are created in the security fencing to permit the passage
of construction vehicles or personnel. Temporary gates should be equipped so they can be securely closed
and locked to prevent access by animals and unauthorized people. Procedures should be in place to ensure
that only authorized persons and vehicles have access to the AOA and to prohibit “piggybacking” behind
another person or vehicle. The Department of Transportation (DOT) document DOT/FAA/AR-00/52,
Recommended Security Guidelines for Airport Planning and Construction, provides more specific
information on fencing. A copy of this document can be obtained from the Airport Consultants Council,
Airports Council International, or American Association of Airport Executives.
(b) Badging requirements.
(c) Airports subject to 49 CFR Part 1542, Airport Security, must meet standards for
access control, movement of ground vehicles, and identification of construction contractor and tenant
personnel.
210. Wildlife Management. The CSPP and SPCD must be in accordance with the airport operator’s
wildlife hazard management plan, if applicable. See also AC 150/5200-33, Hazardous Wildlife
Attractants On or Near Airports, and Certalert 98-05, Grasses Attractive to Hazardous Wildlife.
Construction contractors must carefully control and continuously remove waste or loose materials that
might attract wildlife. Contractor personnel must be aware of and avoid construction activities that can
create wildlife hazards on airports, such as:
a. Trash. Food scraps must be collected from construction personnel activity.
b. Standing Water.
c. Tall Grass and Seeds. Requirements for turf establishment can be at odds with requirements for
wildlife control. Grass seed is attractive to birds. Lower quality seed mixtures can contain seeds of plants
(such as clover) that attract larger wildlife. Seeding should comply with the guidance in AC 150/5370-10,
Standards for Specifying Construction of Airports, Item T-901, Seeding. Contact the local office of the
United Sates Department of Agriculture Soil Conservation Service or the State University Agricultural
Extension Service (County Agent or equivalent) for assistance and recommendations. These agencies can
also provide liming and fertilizer recommendations.
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 16
d. Poorly Maintained Fencing and Gates. See 209.b(10)(a) above.
e. Disruption of Existing Wildlife Habitat. While this will frequently be unavoidable due to the
nature of the project, the CSPP should specify under what circumstances (location, wildlife type)
contractor personnel should immediately notify the airport operator of wildlife sightings.
211. Foreign Object Debris (FOD) Management. Waste and loose materials, commonly referred to
as FOD, are capable of causing damage to aircraft landing gears, propellers, and jet engines. Construction
contractors must not leave or place FOD on or near active aircraft movement areas. Materials capable of
creating FOD must be continuously removed during the construction project. Fencing (other than security
fencing) may be necessary to contain material that can be carried by wind into areas where aircraft
operate. See AC 150/5210-24, Foreign Object Debris (FOD) Management.
212. Hazardous Materials (HAZMAT) Management. Contractors operating construction vehicles
and equipment on the airport must be prepared to expeditiously contain and clean-up spills resulting from
fuel or hydraulic fluid leaks. Transport and handling of other hazardous materials on an airport also
requires special procedures. See AC 150/5320-15, Management of Airport Industrial Waste.
213. Notification of Construction Activities. The CSPP and SPCD must detail procedures for the
immediate notification of airport users and the FAA of any conditions adversely affecting the operational
safety of the airport. It must address the notification actions described below, as applicable.
a. List of Responsible Representatives/ points of contact for all involved parties, and procedures
for contacting each of them, including after hours.
b. NOTAMs. Only the airport operator may initiate or cancel NOTAMs on airport conditions, and
is the only entity that can close or open a runway. The airport operator must coordinate the issuance,
maintenance, and cancellation of NOTAMs about airport conditions resulting from construction activities
with tenants and the local air traffic facility (control tower, approach control, or air traffic control center),
and must provide information on closed or hazardous conditions on airport movement areas to the FAA
Flight Service Station (FSS) so it can issue a NOTAM. The airport operator must file and maintain a list
of authorized representatives with the FSS. Refer to AC 150/5200-28, Notices to Airmen (NOTAMs) for
Airport Operators, for a sample NOTAM form. Only the FAA may issue or cancel NOTAMs on
shutdown or irregular operation of FAA owned facilities. Any person having reason to believe that a
NOTAM is missing, incomplete, or inaccurate must notify the airport operator. See paragraph 207.a(1)
above regarding issuing NOTAMs for partially closed runways versus runways with displaced thresholds.
c. Emergency notification procedures for medical, fire fighting, and police response.
d. Coordination with ARFF. The CSPP must detail procedures for coordinating through the airport
sponsor with ARFF personnel, mutual aid providers, and other emergency services if construction
requires:
The deactivation and subsequent reactivation of water lines or fire hydrants, or
The rerouting, blocking and restoration of emergency access routes, or
The use of hazardous materials on the airfield.
e. Notification to the FAA.
(1) Part 77. Any person proposing construction or alteration of objects that affect navigable
airspace, as defined in Part 77, must notify the FAA. This includes construction equipment and proposed
September 29, 2011 AC 150/5370-2F
17 Chapter 2 Construction Safety and Phasing Plans
parking areas for this equipment (i.e. cranes, graders, other equipment) on airports. FAA Form 7460-1,
Notice of Proposed Construction or Alteration, can be used for this purpose and submitted to the
appropriate FAA Airports Regional or District Office. See Appendix 1, Related Reading Material, to
download the form. Further guidance is available on the FAA web site at oeaaa.faa.gov.
(2) Part 157. With some exceptions, Title 14 CFR Part 157, Notice of Construction,
Alteration, Activation, and Deactivation of Airports, requires that the airport operator notify the FAA in
writing whenever a non-Federally funded project involves the construction of a new airport; the
construction, realigning, altering, activating, or abandoning of a runway, landing strip, or associated
taxiway; or the deactivation or abandoning of an entire airport. Notification involves submitting FAA
Form 7480-1, Notice of Landing Area Proposal, to the nearest FAA Airports Regional or District Office.
See Appendix 1, Related Reading Material to download the form.
(3) NAVAIDS. For emergency (short-notice) notification about impacts to both airport
owned and FAA owned NAVAIDs, contact: 866-432-2622.
(a) Airport owned/FAA maintained. If construction operations require a shutdown of
more than 24 hours, or more than 4 hours daily on consecutive days, of a NAVAID owned by the airport
but maintained by the FAA, provide a 45-day minimum notice to FAA ATO/Technical Operations prior
to facility shutdown.
(b) FAA owned.
(i) General. The airport operator must notify the appropriate FAA ATO Service
Area Planning and Requirements (P&R) Group a minimum of 45 days prior to implementing an event
that causes impacts to NAVAIDs. (Impacts to FAA equipment covered by a Reimbursable Agreement
(RA) do not have to be reported by the airport operator.)
(ii) Coordinate work for an FAA owned NAVAID shutdown with the local FAA
ATO/Technical Operations office, including any necessary reimbursable agreements and flight checks.
Detail procedures that address unanticipated utility outages and cable cuts that could impact FAA
NAVAIDs. In addition, provide seven days notice to schedule the actual shutdown.
214. Inspection Requirements.
a. Daily Inspections. Inspections should be conducted at least daily, but more frequently if
necessary to ensure conformance with the CSPP. A sample checklist is provided in Appendix 3, Safety
and Phasing Plan Checklist. See also AC 150/5200-18, Airport Safety Self-Inspection.
b. Final Inspections. New runways and extended runway closures may require safety inspections at
certificated airports prior to allowing air carrier service. Coordinate with the FAA Airport Certification
Safety Inspector (ACSI) to determine if a final inspection will be necessary.
215. Underground Utilities. The CSPP and/or SPCD must include procedures for locating and
protecting existing underground utilities, cables, wires, pipelines, and other underground facilities in
excavation areas. This may involve coordinating with public utilities and FAA ATO/Technical
Operations. Note that “One Call” or “Miss Utility” services do not include FAA ATO/Technical
Operations
216. Penalties. The CSPP should detail penalty provisions for noncompliance with airport rules and
regulations and the safety plans (for example, if a vehicle is involved in a runway incursion). Such
penalties typically include rescission of driving privileges or access to the AOA.
217. Special Conditions. The CSPP must detail any special conditions that affect the operation of the
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 18
airport and will require the activation of any special procedures (for example, low-visibility operations,
snow removal, aircraft in distress, aircraft accident, security breach, Vehicle / Pedestrian Deviation (VPD)
and other activities requiring construction suspension/resumption).
218. Runway and Taxiway Visual Aids. Includes marking, lighting, signs, and visual NAVAIDS.
The CSPP must ensure that areas where aircraft will be operating are clearly and visibly separated from
construction areas, including closed runways. Throughout the duration of the construction project, verify
that these areas remain clearly marked and visible at all times and that marking, lighting, signs, and visual
NAVAIDs remain in place and operational. The CSPP must address the following, as appropriate:
a. General. Airport markings, lighting, signs, and visual NAVAIDs must be clearly visible to pilots,
not misleading, confusing, or deceptive. All must be secured in place to prevent movement by prop wash,
jet blast, wing vortices, or other wind currents and constructed of materials that would minimize damage
to an aircraft in the event of inadvertent contact.
b. Markings. Markings must be in compliance with the standards of AC 150/5340-1, Standards for
Airport Markings. Runways and runway exit taxiways closed to aircraft operations are marked with a
yellow X. The preferred visual aid to depict temporary runway closure is the lighted X signal placed on or
near the runway designation numbers. (See paragraph 218.b(1)(b) below.)
(1) Closed Runways and Taxiways.
(a) Permanently Closed Runways. For runways, obliterate the threshold marking,
runway designation marking, and touchdown zone markings, and place Xs at each end and at 1,000-foot
(300 m) intervals.
September 29, 2011 AC 150/5370-2F
19 Chapter 2 Construction Safety and Phasing Plans
(b) Temporarily Closed Runways. For runways that have been temporarily closed,
place an X at the each end of the runway directly on or as near as practicable to the runway designation
numbers. Figure 2-1 illustrates.
Figure 2-1 Markings for a Temporarily Closed Runway
(c) Partially Closed Runways and Displaced Thresholds. When threshold markings
are needed to identify the temporary beginning of the runway that is available for landing, the markings
must comply with AC 150/5340-1. An X is not used on a partially closed runway or a runway with a
displaced threshold. See paragraph 207.a(1) above for the difference between partially closed runways
and runways with displaced thresholds.
(i) Partially Closed Runways. Pavement markings for temporary closed portions of
the runway consist of a runway threshold bar and yellow chevrons to identify pavement areas that are
unsuitable for takeoff or landing (see AC 150/5340-1).
(ii) Displaced Thresholds. Pavement markings for a displaced threshold consist of a
runway threshold bar and white arrowheads with and without arrow shafts. These markings are required
to identify the portion of the runway before the displaced threshold to provide centerline guidance for
pilots during approaches, takeoffs, and landing rollouts from the opposite direction. See AC 150/5340-1.
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 20
(d) Taxiways.
(i) Permanently Closed Taxiways. AC 150/5300-13 notes that it is preferable to
remove the pavement, but for pavement that is to remain, place an X at the entrance to both ends of the
closed section. Obliterate taxiway centerline markings, including runway leadoff lines, leading to the
closed taxiway. Figure 2-2 illustrates.
Figure 2-2 Taxiway Closure
(ii) Temporarily Closed Taxiways. Place barricades outside the safety area of
intersecting taxiways. For runway/taxiway intersections, place an X at the entrance to the closed taxiway
from the runway. If the taxiway will be closed for an extended period, obliterate taxiway centerline
markings, including runway leadoff lines, leading to the closed section. If the centerline markings will be
reused upon reopening the taxiway, it is preferable to paint over the marking. This will result in less
damage to the pavement when the upper layer of paint is ultimately removed.
(e) Temporarily Closed Airport. When the airport is closed temporarily, mark all the
runways as closed.
C L O S E D
T A X IW A Y
T A X IW A Y C L O S U R E
M A R K E R
R E M O V E L E A D -O N
C E N T E R L IN E IF "X "
IS N O T IN S T A L L E D
L O W P R O F IL E
B A R R IC A D E W IT H
F L A S H E R S
T S A B O U N D A R Y
R S A B O U N D A R Y
September 29, 2011 AC 150/5370-2F
21 Chapter 2 Construction Safety and Phasing Plans
(2) If unable to paint temporary markings on the pavement, construct them from any of the
following materials: fabric, colored plastic, painted sheets of plywood, or similar materials. They must be
properly configured and appropriately secured to prevent movement by prop wash, jet blast, or other wind
currents.
(3) It may be necessary to remove or cover runway markings, including but not limited to,
runway designation markings, threshold markings, centerline markings, edge stripes, touchdown zone
markings and aiming point markings, depending on the length of construction and type of activity at the
airport. When removing runway markings, apply the same treatment to areas between stripes or numbers,
as the cleaned area will appear to pilots as a marking in the shape of the treated area.
(4) If it is not possible to install threshold bars, chevrons, and arrows on the pavement,
temporary outboard markings may be used. Locate them outside of the runway pavement surface on both
sides of the runway. The dimension along the runway direction must be the same as if installed on the
pavement. The lateral dimension must be at least one-half that of on-pavement markings. If the markings
are not discernible on grass or snow, apply a black background with appropriate material over the ground
to ensure they are clearly visible.
(5) The application rate of paint to mark a short-term temporary runway and taxiway
markings may deviate from the standard (see Item P-620, “Runway and Taxiway Painting,” in AC
150/5370-10), but the dimensions must meet the existing standards.
c. Lighting and Visual NAVAIDs. This paragraph refers to standard runway and taxiway lighting
systems. See below for hazard lighting. Lighting must be in conformance with AC 150/5340-30, Design
and Installation Details for Airport Visual Aids, and AC 150/5345-50, Specification for Portable Runway
and Taxiway Lights. When disconnecting runway and taxiway lighting fixtures, disconnect the associated
isolation transformers. Alternately, cover the light fixture in such a way as to prevent light leakage. Avoid
removing the lamp from energized fixtures because an excessive number of isolation transformers with
open secondaries may damage the regulators and/or increase the current above its normal value. Secure,
identify, and place any above ground temporary wiring in conduit to prevent electrocution and fire
ignition sources.
(1) Permanently Closed Runways and Taxiways. For runways and taxiways that have
been permanently closed, disconnect the lighting circuits.
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 22
(2) Temporarily Closed Runways. If available, use a lighted X, both at night and during the
day, placed at each end of the runway facing the approach. The use of a lighted X is required if night
work requires runway lighting to be on. See AC 150/5345-55, Specification for L-893, Lighted Visual
Aid to Indicate Temporary Runway Closure. For runways that have been temporarily closed, but for an
extended period, and for those with pilot controlled lighting, disconnect the lighting circuits or secure
switches to prevent inadvertent activation. For runways that will be opened periodically, coordinate
procedures with the FAA air traffic manager or, at airports without an ATCT, the airport operator.
Activate stop bars if available. Figure 2-3 shows a lighted X by day. Figure 2-4 shows a lighted X at
night.
Figure 2-3 Lighted X in Daytime
Figure 2-4 Lighted X at Night
(3) Partially Closed Runways and Displaced Thresholds. When a runway is partially
closed, a portion of the pavement is unavailable for any aircraft operation, meaning taxiing and landing or
September 29, 2011 AC 150/5370-2F
23 Chapter 2 Construction Safety and Phasing Plans
taking off in either direction. A displaced threshold, by contrast, is put in place to ensure obstacle
clearance by landing aircraft. The pavement prior to the displaced threshold is available for takeoff in the
direction of the displacement, and for landing and takeoff in the opposite direction. Misunderstanding this
difference and issuance of a subsequently inaccurate NOTAM can result in a hazardous situation. For
both partially closed runways and displaced thresholds, approach lighting systems at the affected end
must be placed out of service
(a) Partially Closed Runways. Disconnect edge and threshold lights on that part of
the runway at and behind the threshold (that is, the portion of the runway that is closed). Alternately,
cover the light fixture in such a way as to prevent light leakage.
(b) Displaced Thresholds. Edge lighting in the area of the displacement emits red
light in the direction of approach and yellow light in the opposite direction. Centerline lights are blanked
out in the direction of approach if the displacement is 700 ft or less. If the displacement is over 700 ft,
place the centerline lights out of service. See AC 150/5340-30 for details on lighting displaced thresholds.
(c) Temporary runway thresholds and runway ends must be lighted if the runway is
lighted and it is the intended threshold for night landings or instrument meteorological conditions.
(d) A temporary threshold on an unlighted runway may be marked by retroreflective,
elevated markers in addition to markings noted in paragraph 218.b(1)(c) above. Markers seen by aircraft
on approach are green. Markers at the rollout end of the runway are red. At certificated airports,
temporary elevated threshold markers must be mounted with a frangible fitting (see 14 CFR Part
139.309). At non-certificated airports, the temporary elevated threshold markings may either be mounted
with a frangible fitting or be flexible. See AC 150/5345-39, Specification for L-853, Runway and
Taxiway Retroreflective Markers.
(e) Temporary threshold lights and end lights and related visual NAVAIDs are
installed outboard of the edges of the full-strength pavement only when they cannot be installed on the
pavement. They are installed with bases at grade level or as low as possible, but not more than 3 in (7.6
cm) above ground. When any portion of a base is above grade, place properly compacted fill around the
base to minimize the rate of gradient change so aircraft can, in an emergency, cross at normal landing or
takeoff speeds without incurring significant damage. See AC 150/5370-10.
(f) Maintain threshold and edge lighting color and spacing standards as described in
AC 150/5340-30. Battery powered, solar, or portable lights that meet the criteria in AC 150/5345-50 may
be used. These systems are intended primarily for visual flight rules (VFR) aircraft operations but may be
used for instrument flight rules (IFR) aircraft operations, upon individual approval from the Flight
Standards Division of the applicable FAA Regional Office.
(g) Reconfigure yellow lenses (caution zone), as necessary. If the runway has
centerline lights, reconfigure the red lenses, as necessary, or place the centerline lights out of service.
(h) Relocate the visual glide slope indicator (VGSI), such as VASI and PAPI; other
airport lights, such as Runway End Identifier Lights (REIL); and approach lights to identify the temporary
threshold. Another option is to disable the VGSI or any equipment that would give misleading indications
to pilots as to the new threshold location. Installation of temporary visual aids may be necessary to
provide adequate guidance to pilots on approach to the affected runway. If the FAA owns and operates
the VGSI, coordinate its installation or disabling with the local ATO/Technical Operations Office.
Relocation of such visual aids will depend on the duration of the project and the benefits gained from the
relocation, as this can result in great expense.
(i) Issue a NOTAM to inform pilots of temporary lighting conditions.
(4) Temporarily Closed Taxiways. If possible, deactivate the taxiway lighting circuits.
When deactivation is not possible (for example other taxiways on the same circuit are to remain open),
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 24
cover the light fixture in such a way as to prevent light leakage.
d. Signs. To the extent possible, signs must be in conformance with AC 150/5345-44, Specification
for Runway and Taxiway Signs and AC 150/5340-18, Standard for Airport Sign Systems. Any time a
sign does not serve its normal function; it must be covered or removed to prevent misdirecting pilots.
Note that information signs identifying a crossing taxiway continue to perform their normal function even
if the crossing taxiway is closed. For long term construction projects, consider relocating signs, especially
runway distance remaining signs.
219. Marking and Signs for Access Routes. The CSPP should indicate that pavement markings and
signs for construction personnel will conform to AC 150/5340-18 and, to the extent practicable, with the
Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD) and/or State
highway specifications. Signs adjacent to areas used by aircraft must comply with the frangibility
requirements of AC 150/5220-23, Frangible Connections, which may require modification to size and
height guidance in the MUTCD.
220. Hazard Marking, Lighting and Signing.
a. Hazard Marking and Lighting Prevents Pilots from entering areas closed to aircraft, and
prevents construction personnel from entering areas open to aircraft. The CSPP must specify prominent,
comprehensible warning indicators for any area affected by construction that is normally accessible to
aircraft, personnel, or vehicles. Hazard marking and lighting must also be specified to identify open
manholes, small areas under repair, stockpiled material, waste areas, and areas subject to jet blast. Also
consider less obvious construction-related hazards and include markings to identify FAA, airport, and
National Weather Service facilities cables and power lines; instrument landing system (ILS) critical areas;
airport surfaces, such as RSA, OFA, and OFZ; and other sensitive areas to make it easier for contractor
personnel to avoid these areas.
b. Equipment.
(1) Barricades, including traffic cones, (weighted or sturdily attached to the surface) are
acceptable methods used to identify and define the limits of construction and hazardous areas on airports.
Careful consideration must be given to selecting equipment that poses the least danger to aircraft but is
sturdy enough to remain in place when subjected to typical winds, prop wash and jet blast. The spacing of
barricades must be such that a breach is physically prevented barring a deliberate act. For example, if
barricades are intended to exclude vehicles, gaps between barricades must be smaller than the width of
the excluded vehicles, generally 4 ft. Provision must be made for ARFF access if necessary. If barricades
are intended to exclude pedestrians, they must be continuously linked. Continuous linking may be
accomplished through the use of ropes, securely attached to prevent FOD.
(2) Lights must be red, either steady burning or flashing, and must meet the luminance
requirements of the State Highway Department. Batteries powering lights will last longer if lights flash.
Lights must be mounted on barricades and spaced at no more than 10 ft. Lights must be operated between
sunset and sunrise and during periods of low visibility whenever the airport is open for operations. They
may be operated by photocell, but this may require that the contractor turn them on manually during
periods of low visibility during daytime hours.
(3) Supplement barricades with signs (for example “No Entry,” “No Vehicles”) as
necessary.
(4) Air Operations Area – General. Barricades are not permitted in any active safety area.
Within a runway or taxiway object free area, and on aprons, use orange traffic cones, flashing or steady
burning red lights as noted above, collapsible barricades marked with diagonal, alternating orange and
September 29, 2011 AC 150/5370-2F
25 Chapter 2 Construction Safety and Phasing Plans
white stripes; and/or signs to separate all construction/maintenance areas from the movement area.
Barricades may be supplemented with alternating orange and white flags at least 20 by 20 in (50 by 50
cm) square and securely fastened to eliminate FOD. All barricades adjacent to any open runway or
taxiway / taxilane safety area, or apron must be as low as possible to the ground, and no more than 18 in
high, exclusive of supplementary lights and flags. Barricades must be of low mass; easily collapsible
upon contact with an aircraft or any of its components; and weighted or sturdily attached to the surface to
prevent displacement from prop wash, jet blast, wing vortex, or other surface wind currents. If affixed to
the surface, they must be frangible at grade level or as low as possible, but not to exceed 3 in (7.6 cm)
above the ground. Figure 2-5 and Figure 2-6 show sample barricades with proper coloring and flags.
Figure 2-5 Interlocking Barricades
Figure 2-6 Low Profile Barricades
(5) Air Operations Area – Runway/Taxiway Intersections. Use highly reflective
barricades with lights to close taxiways leading to closed runways. Evaluate all operating factors when
determining how to mark temporary closures that can last from 10 to 15 minutes to a much longer period
of time. However, even for closures of relatively short duration, close all taxiway/runway intersections
with barricades. The use of traffic cones is appropriate for short duration closures.
(6) Air Operations Area – Other. Beyond runway and taxiway object free areas and
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 26
aprons, barricades intended for construction vehicles and personnel may be many different shapes and
made from various materials, including railroad ties, sawhorses, jersey barriers, or barrels.
(7) Maintenance. The construction specifications must include a provision requiring the
contractor to have a person on call 24 hours a day for emergency maintenance of airport hazard lighting
and barricades. The contractor must file the contact person’s information with the airport operator.
Lighting should be checked for proper operation at least once per day, preferably at dusk.
221. Protection of Runway and Taxiway Safety Areas. Runway and taxiway safety areas, Obstacle
Free zones (OFZ), object free areas (OFA), and approach surfaces are described in AC 150/5300-13.
Protection of these areas includes limitations on the location and height of equipment and stockpiled
material. An FAA airspace study may be required. Coordinate with the appropriate FAA Airports
Regional or District Office if there is any doubt as to requirements or dimensions (See paragraph 213.e
above.) as soon as the location and height of materials or equipment are known. The CSPP should include
drawings showing all safety areas, object free areas, obstacle free zones and approach departure surfaces
affected by construction.
a. Runway Safety Area (RSA). A runway safety area is the defined surface surrounding the
runway prepared or suitable for reducing the risk of damage to airplanes in the event of an undershoot,
overshoot, or excursion from the runway (see AC 150/5300-13). Construction activities within the
existing RSA are subject to the following conditions:
(1) No construction may occur within the existing RSA while the runway is open for
aircraft operations. The RSA dimensions may be temporarily adjusted if the runway is restricted to
aircraft operations requiring an RSA that is equal to the RSA width and length beyond the runway ends
available during construction. (see AC 150/5300-13). The temporary use of declared distances and/or
partial runway closures may provide the necessary RSA under certain circumstances. Coordinate with the
appropriate FAA Airports Regional or District Office to have declared distances information published.
See AC 150/5300-13 for guidance on the use of declared distances.
(2) The airport operator must coordinate the adjustment of RSA dimensions as permitted
above with the appropriate FAA Airports Regional or District Office and the local FAA air traffic
manager and issue a NOTAM.
(3) The CSPP and SPCD must provide procedures for ensuring adequate distance for
protection from blasting operations, if required by operational considerations.
(4) Excavations.
(a) Open trenches or excavations are not permitted within the RSA while the runway
is open. If possible, backfill trenches before the runway is opened. If the runway must be opened before
excavations are backfilled, cover the excavations appropriately. Covering for open trenches must be
designed to allow the safe operation of the heaviest aircraft operating on the runway across the trench
without damage to the aircraft.
(b) Construction contractors must prominently mark open trenches and excavations
at the construction site with red or orange flags, as approved by the airport operator, and light them with
red lights during hours of restricted visibility or darkness.
(5) Erosion Control. Soil erosion must be controlled to maintain RSA standards, that is, the
RSA must be cleared and graded and have no potentially hazardous ruts, humps, depressions, or other
surface variations, and capable, under dry conditions, of supporting snow removal equipment, aircraft
rescue and fire fighting equipment, and the occasional passage of aircraft without causing structural
damage to the aircraft.
September 29, 2011 AC 150/5370-2F
27 Chapter 2 Construction Safety and Phasing Plans
b. Runway Object Free Area (ROFA). Construction, including excavations, may be permitted in
the ROFA. However, equipment must be removed from the ROFA when not in use, and material should
not be stockpiled in the ROFA if not necessary. Stockpiling material in the OFA requires submittal of a
7460-1 form and justification provided to the appropriate FAA Airports Regional or District Office for
approval.
c. Taxiway Safety Area (TSA). A taxiway safety area is a defined surface alongside the taxiway
prepared or suitable for reducing the risk of damage to an airplane unintentionally departing the taxiway.
(See AC 150/5300-13.) Construction activities within the TSA are subject to the following conditions:
(1) No construction may occur within the TSA while the taxiway is open for aircraft
operations. The TSA dimensions may be temporarily adjusted if the taxiway is restricted to aircraft
operations requiring a TSA that is equal to the TSA width available during construction (see AC
150/5300-13, Table 4-1).
(2) The airport operator must coordinate the adjustment of the TSA width as permitted
above with the appropriate FAA Airports Regional or District Office and the FAA air traffic manager and
issue a NOTAM.
(3) The CSPP and SPCD must provide procedures for ensuring adequate distance for
protection from blasting operations.
(4) Excavations.
(a) Open trenches or excavations are not permitted within the TSA while the taxiway
is open. If possible, backfill trenches before the taxiway is opened. If the taxiway must be opened before
excavations are backfilled, cover the excavations appropriately. Covering for open trenches must be
designed to allow the safe operation of the heaviest aircraft operating on the taxiway across the trench
without damage to the aircraft.
(b) Construction contractors must prominently mark open trenches and excavations
at the construction site with red or orange flags, as approved by the airport operator, and light them with
red lights during hours of restricted visibility or darkness.
(5) Erosion Control. Soil erosion must be controlled to maintain TSA standards, that is, the
TSA must be cleared and graded and have no potentially hazardous ruts, humps, depressions, or other
surface variations, and capable, under dry conditions, of supporting snow removal equipment, aircraft
rescue and fire fighting equipment, and the occasional passage of aircraft without causing structural
damage to the aircraft.
d. Taxiway Object Free Area (TOFA). Unlike the Runway Object Free Area, aircraft wings
regularly penetrate the taxiway object free area during normal operations. Thus the restrictions are more
stringent. Except as provided below, no construction may occur within the taxiway object free area while
the taxiway is open for aircraft operations.
(1) The taxiway object free area dimensions may be temporarily adjusted if the taxiway is
restricted to aircraft operations requiring a taxiway object free area that is equal to the taxiway object free
area width available.
(2) Offset taxiway pavement markings may be used as a temporary measure to provide the
required taxiway object free area. Where offset taxiway pavement markings are provided, centerline
lighting or reflectors are required.
(3) Construction activity may be accomplished without adjusting the width of the taxiway
object free area, subject to the following restrictions:
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 28
(a) Appropriate NOTAMs are issued.
(b) Marking and lighting meeting the provisions of paragraphs 218 and 220 above
are implemented.
(c) Five-foot clearance is maintained between equipment and materials and any part
of an aircraft (includes wingtip overhang). In these situations, flaggers must be used to direct construction
equipment, and wing walkers will be necessary to guide aircraft. Wing walkers should be airline/aviation
personnel rather than construction workers. If such clearance can only be maintained if an aircraft does
not have full use of the entire taxiway width (with its main landing gear at the edge of the pavement), then
it will be necessary to move personnel and equipment for the passage of that aircraft.
e. Obstacle Free Zone (OFZ). In general, personnel, material, and/or equipment may not penetrate
the OFZ while the runway is open for aircraft operations. If a penetration to the OFZ is necessary, it may
be possible to continue aircraft operations through operational restrictions. Coordinate with the FAA
through the appropriate FAA Airports Regional or District Office.
f. Runway Approach/Departure Areas and Clearways. All personnel, materials, and/or
equipment must remain clear of the applicable threshold siting surfaces, as defined in Appendix 2,
“Threshold Siting Requirements,” of AC 150/5300-13. Objects that do not penetrate these surfaces may
still be obstructions to air navigation and may affect standard instrument approach procedures. Coordinate
with the FAA through the appropriate FAA Airports Regional or District Office.
(1) Construction activity in a runway approach/departure area may result in the need to
partially close a runway or displace the existing runway threshold. Partial runway closure, displacement
of the runway threshold, as well as closure of the complete runway and other portions of the movement
area also require coordination through the airport operator with the appropriate FAA air traffic manager
(FSS if non-towered) and ATO/Technical Operations (for affected NAVAIDS) and airport users.
(2) Caution regarding partial runway closures. When filing a NOTAM for a partial
runway closure, clearly state to OCC personnel that the portion of pavement located prior to the threshold
is not available for landing and departing traffic. In this case, the threshold has been moved for both
landing and takeoff purposes (this is different than a displaced threshold). There may be situations where
the portion of closed runway is available for taxiing only. If so, the NOTAM must reflect this condition).
(3) Caution regarding displaced thresholds. : Implementation of a displaced threshold
affects runway length available for aircraft landing over the displacement. Depending on the reason for
the displacement (to provide obstruction clearance or RSA), such a displacement may also require an
adjustment in the landing distance available and accelerate-stop distance available in the opposite
direction. If project scope includes personnel, equipment, excavation, other work. within the existing RSA
of any usable runway end, do not implement a displaced threshold unless arrivals and departures toward
the construction activity are prohibited. Instead, implement a partial closure.
222. Other Limitations on Construction. The CSPP must specify any other limitations on
construction, including but not limited to:
a. Prohibitions.
(1) No use of tall equipment (cranes, concrete pumps, and so on) unless a 7460-1
determination letter is issued for such equipment.
(2) No use of open flame welding or torches unless fire safety precautions are provided and
the airport operator has approved their use.
(3) No use of electrical blasting caps on or within 1,000 ft (300 m) of the airport property.
September 29, 2011 AC 150/5370-2F
29 Chapter 2 Construction Safety and Phasing Plans
See AC 150/5370-10.
(4) No use of flare pots within the AOA.
b. Restrictions.
(1) Construction suspension required during specific airport operations.
(2) Areas that cannot be worked on simultaneously.
(3) Day or night construction restrictions.
(4) Seasonal construction restrictions.
AC 150/5370-2F September 29, 2011
Chapter 2 Construction Safety and Phasing Plans 30
Intentionally Left Blank
September 29, 2011 AC 150/5370-2F
31 Chapter 3 Guidelines for Writing a CSPP
Chapter 3. Guidelines for Writing a CSPP
301. General Requirements. The CSPP is a standalone document written to correspond with the
subjects outlined in Chapter 2, Section 1, paragraph 204. The CSPP is organized by numbered sections
corresponding to each subject listed in Chapter 2, Section 1, paragraph 204, and described in detail in
Chapter 2, Section 2. Each section number and title in the CSPP matches the corresponding subject
outlined in Chapter 2, paragraph 204 (for example, 1. Coordination, 2. Phasing, 3. Areas and Operations
Affected by the Construction Activity, and so on.). With the exception of the project scope of work
outlined in Section 2. Phasing, only subjects specific to operational safety during construction should be
addressed.
302. Applicability of Subjects. Each section should, to the extent practical, focus on the specific
subject. Where an overlapping requirement spans several sections, the requirement should be explained in
detail in the most applicable section. A reference to that section should be included in all other sections
where the requirement may apply. For example, the requirement to protect existing underground FAA
Instrument Landing System (ILS) cables during trenching operations could be considered FAA ATO
coordination (Section 1. Coordination, paragraph 205.c), an area and operation affected by the
construction activity (Section 3. Areas and Operations Affected by the Construction Activity, paragraph
207.a(4)), a protection of a NAVAID (Section 4. Protection of Navigational Aids (NAVAIDs),paragraph
208), or a notification to the FAA of construction activities (Section 9. Notification of Construction
Activities, paragraph 210.e(3)(b)). However, it is more specifically an underground utility requirement
(Section 11. Underground Utilities, paragraph 215). The procedure for protecting underground ILS cables
during trenching operations should therefore be described in Section 11: “The contractor must coordinate
with the local FAA System Support Center (SSC) to mark existing ILS cable routes along Runway 17-35.
The ILS cables will be located by hand digging whenever the trenching operation moves within 10 feet of
the cable markings.” All other applicable sections should include a reference to Section 11: “ILS cables
shall be identified and protected as described in Section 11” or “See Section 11 for ILS cable
identification and protection requirements.” Thus, the CSPP should be considered as a whole, with no
need to duplicate responses to related issues.
303. Graphical Representations. Construction safety drawings should be included in the CSPP as
attachments. When other graphical representations will aid in supporting written statements, the drawings,
diagrams, and/or photographs should also be attached to the CSPP. References should be made in the
CSPP to each graphical attachment and may be made in multiple sections.
304. Reference Documents. The CSPP must not incorporate a document by reference unless
reproduction of the material in that document is prohibited. In that case, either copies of or a source for
the referenced document must be provided to the contractor.
305. Restrictions. The CSPP should not be considered as a project design review document. The
CSPP should also avoid mention of permanent (“as-built”) features such as pavements, markings, signs,
and lighting, except when such features are intended to aid in maintaining operational safety during the
construction.
306. Coordination. Include in this section a detailed description of conferences and meetings both
before and during the project. Include appropriate information from AC 150/5300-9. Discuss coordination
procedures and schedules for each required FAA ATO airway facility shutdown and restart and all
required flight inspections.
AC 150/5370-2F September 29, 2011
Chapter 3 Guidelines for Writing a CSPP 32
307. Phasing. Include in this section a detailed scope of work description for the project as a whole
and each phase of work covered by the CSPP. This includes all locations and durations of the work
proposed. Attach drawings to graphically support the written scope of work. Detail in this section the
sequenced phases of the proposed construction. Include a reference to paragraph 308 below, as
appropriate.
308. Areas and Operations Affected By Construction. Focus in this section on identifying the areas
and operations affected by the construction. Describe corresponding mitigation that is not covered in
detail elsewhere in the CSPP. Include references to paragraphs below as appropriate. Attach drawings as
necessary to graphically describe affected areas and mechanisms proposed. Tables and charts such as the
following may be helpful in highlighting issues to be addressed.
Table 3-1 Sample Operations Effects
Project Runway 15-33 Reconstruction
Phase Phase II: Reconstruct Runway 15 End
Scope of Work Reconstruct 1,000 ft of north end of Runway 15-33 with Portland
Cement Concrete (PCC).
Operational Requirements Normal (Existing) Phase II (Anticipated)
Runway 15 Average Aircraft Operations Carrier: 52 /day
GA: 26 /day
Military: 11 /day
Carrier: 52 / day
GA: 20 / day
Military: 0 /day
Runway 33 Average Aircraft Operations Carrier: 40 /day
GA: 18 /day
Military: 10 /day
Carrier: 20 /day
GA: 5 /day
Military: 0 /day
Runway 15-33 ARC C-IV C-IV
Runway 15 Approach Visibility
Minimums ¾ mile 1 mile
Runway 33 Approach Visibility
Minimums ¾ mile 1 mile
Runway 15 Declared Distances
TORA: 7,820 TORA: 6,420
TODA: 7,820 TODA: 6,420
ASDA: 7,820 ASDA: 6,420
LDA: 7,820 LDA: 6,420
Runway 33 Declared Distances
TORA: 8,320 TORA: 6,920
TODA: 8,320 TODA: 6,920
ASDA: 8,320 ASDA: 6,920
LDA: 7,820 LDA: 6,420
Runway 15 Approach Procedures
ILS LOC only
RNAV N/A
VOR N/A
Runway 33 Approach Procedures
ILS Visual only
RNAV N/A
VOR N/A
Runway 15 NAVAIDs ILS/DME, MALSR, RVR LOC/DME, PAPI (temp), RVR
September 29, 2011 AC 150/5370-2F
33 Chapter 3 Guidelines for Writing a CSPP
Runway 33 NAVAIDs ILS/DME, MALSF, PAPI,
RVR MALSF, PAPI, RVR
Taxiway G ADG IV IV (N/A between T/W H and R/W
15 end)
Taxiway E ADG IV IV
ATCT (hours open) 06:00 – 24:00 local 06:00 – 24:00 local
ARFF Index D D
Special Conditions
Air National Guard (ANG)
military operations Military operations relocated to
alternate ANG Base
Airline XYZ requires VGSI Airline XYZ requires VGSI
Complete the following chart for each phase to determine the area that must be protected along the
runway edges:
Runway
Aircraft Approach
Category*
A, B, C, or D
Airplane Design Group*
I, II, III, or IV
RSA Width in Feet
Divided by 2*
_________ _________ _________ _________
_________ _________ _________ _________
_________ _________ _________ _________
_________ _________ _________ _________
*See AC 150/5300-13 to complete the chart for a specific runway.
Complete the following chart for each phase to determine the area that must be protected before the
runway threshold:
Runway End
Number
Airplane
Design Group*
I, II, III, or IV
Aircraft
Approach
Category*
A, B, C, or D
Minimum
Safety Area
Prior to the
Threshold*
Minimum Distance to Threshold
Based on Required Approach
Slope*
_______ _________ _________ ______ ft ______ ft _____: 1
_______ _________ _________ ______ ft ______ ft _____: 1
_______ _________ _________ ______ ft ______ ft _____: 1
_______ _________ _________ ______ ft ______ ft _____: 1
*See AC 150/5300-13 to complete the chart for a specific runway.
309. Navigation Aid (NAVAID) Protection. List in this section all NAVAID facilities that will be
affected by the construction. Identify NAVAID facilities that will be placed out of service at any time
prior to or during construction activities. Identify individuals responsible for coordinating each shutdown
and when each facility will be out of service. Include a reference to paragraph 306 above for FAA ATO
NAVAID shutdown, restart, and flight inspection coordination. Outline in detail procedures to protect
each NAVAID facility remaining in service from interference by construction activities. Include a
reference to paragraph 314 for the issuance of NOTAMs as required. Include a reference to paragraph 316
for the protection of underground cables and piping serving NAVAIDs. If temporary visual aids are
proposed to replace or supplement existing facilities, include a reference to paragraph 319. Attach
drawings to graphically indicate the affected NAVAIDS and the corresponding critical areas.
310. Contractor Access. This will necessarily be the most extensive section of the CSPP. Provide
AC 150/5370-2F September 29, 2011
Chapter 3 Guidelines for Writing a CSPP 34
sufficient detail so that a contractor not experienced in working on airports will understand the unique
restrictions such work will require. Due to this extent, it should be broken down into subsections as
described below:
a. Location of Stockpiled Construction Materials. Describe in this section specific locations for
stockpiling material. Note any height restrictions on stockpiles. Include a reference to paragraph 321 for
hazard marking and lighting devices used to identify stockpiles. Include a reference to paragraph 311 for
provisions to prevent stockpile material from becoming wildlife attractants. Include a reference to
paragraph 312 for provisions to prevent stockpile material from becoming FOD. Attach drawings to
graphically indicate the stockpile locations.
b. Vehicle and Pedestrian Operations. While there are many items to be addressed in this major
subsection of the CSPP, all are concerned with one main issue: keeping people and vehicles from areas of
the airport where they don’t belong. This includes preventing unauthorized entry to the AOA and
preventing the improper movement of pedestrians or vehicles on the airport. In this section, focus on
mechanisms to prevent construction vehicles and workers traveling to and from the worksite from
unauthorized entry into movement areas. Specify locations of parking for both employee vehicles and
construction equipment, and routes for access and haul roads. In most cases, this will best be
accomplished by attaching a drawing. Quote from AC 150/5210-5 specific requirements for contractor
vehicles rather than referring to the AC as a whole, and include special requirements for identifying
Hazardous Material (HAZMAT) vehicles. Quote from, rather than incorporate by reference, AC
150/5210-20 as appropriate to address the airport’s rules for ground vehicle operations, including its
training program. Discuss the airport’s recordkeeping system listing authorized vehicle operators.
c. Two-Way Radio Communications. Include a special section to identify all individuals who are
required to maintain communications with Air Traffic (AT) at airports with active towers, or monitor
Common Traffic Advisory Frequencies (CTAF) at airports without or with closed ATCT. Include training
requirements for all individuals required to communicate with AT. Individuals required to monitor AT
frequencies should also be identified. If construction employees are also required to communicate by
radio with Airport Operations, this procedure should be described in detail. Usage of vehicle mounted
radios and/or portable radios should be addressed. Communication procedures for the event of disabled
radio communication (that is, light signals, telephone numbers, others) must be included. All radio
frequencies should by identified (Tower, Ground Control, CTAF, UNICOM, ATIS, and so on).
d. Airport Security. Address security as it applies to vehicle and pedestrian operations. Discuss
TSA requirements, security badging requirements, perimeter fence integrity, gate security, and other
needs. Attach drawings to graphically indicate secured and/or Security Identification Display Areas
(SIDA), perimeter fencing, and available access points.
311. Wildlife Management. Discuss in this section wildlife management procedures. Describe the
maintenance of existing wildlife mitigation devices, such as perimeter fences, and procedures to limit
wildlife attractants. Include procedures to notify Airport Operations of wildlife encounters. Include a
reference to paragraph 310 for security (wildlife) fence integrity maintenance as required.
312. Foreign Object Debris (FOD) Management. In this section, discuss methods to control and
monitor FOD: worksite housekeeping, ground vehicle tire inspections, runway sweeps, and so on. Include
a reference to paragraph 315 for inspection requirements as required.
313. Hazardous Materials (HAZMAT) Management. Describe in this section HAZMAT
management procedures: fuel deliveries, spill recovery procedures, Material Safety Data Sheet (MSDS)
availability, and other considerations. Any specific airport HAZMAT restrictions should also be
September 29, 2011 AC 150/5370-2F
35 Chapter 3 Guidelines for Writing a CSPP
identified. Include a reference to paragraph 310 for HAZMAT vehicle identification requirements. Quote
from, rather than incorporate by reference, AC 150/5320-15.
314. Notification of Construction Activities. List in this section the names and telephone numbers of
points of contact for all parties affected by the construction project. We recommend a single list that
includes all telephone numbers required under this section. Include emergency notification procedures for
all representatives of all parties potentially impacted by the construction. Identify individual
representatives – and at least one alternate – for each party. List both on-duty and off-duty contact
information for each individual, including individuals responsible for emergency maintenance of airport
construction hazard lighting and barricades. Describe procedures to coordinate immediate response to
events that might adversely affect the operational safety of the airport (such as interrupted NAVAID
service). Explain requirements for and the procedures for the issuance of Notices to Airmen (NOTAMs),
notification to FAA required by 14 CFR Part 77 and Part 157 and in the event of affected NAVAIDs. For
NOTAMs, identify an individual, and at least one alternate, responsible for issuing and cancelling each
specific type of Notice to Airmen (NOTAM) required. Detail notification methods for police, fire
fighting, and medical emergencies. This may include 911, but should also include direct phone numbers
of local police departments and nearby hospitals. The local Poison Control number should be listed.
Procedures regarding notification of Airport Operations and/or the ARFF Department of such
emergencies should be identified, as applicable. If airport radio communications are identified as a means
of emergency notification, include a reference to paragraph 310. Differentiate between emergency and
nonemergency notification of ARFF personnel, the latter including activities that affect ARFF water
supplies and access roads. Identify the primary ARFF contact person and at least one alternate. If
notification is to be made through Airport Operations, then detail this procedure. Include a method of
confirmation from the ARFF department.
315. Inspection Requirements. Describe in this section inspection requirements to ensure airfield
safety compliance. Include a requirement for routine inspections by the resident engineer (RE) and the
construction contractors. If the engineering consultants and/or contractors have a Safety Officer who will
conduct such inspections, identify this individual. Describe procedures for special inspections, such as
those required to reopen areas for aircraft operations. Part 139 requires daily airfield inspections at
certificated airports, but these may need to be more frequent when construction is in progress. Discuss the
role of such inspections on areas under construction. Include a requirement to immediately remedy any
deficiencies, whether caused by negligence, oversight, or project scope change.
316. Underground Utilities. Explain how existing underground utilities will be located and protected.
Identify each utility owner and include contact information for each company/agency in the master list.
Address emergency response procedures for damaged or disrupted utilities. Include a reference to
paragraph 314 above for notification of utility owners of accidental utility disruption as required.
317. Penalties. Describe in this section specific penalties imposed for noncompliance with airport
rules and regulations, including the CSPP: SIDA violations, Vehicle/Pedestrian Deviations (VPD), and
others.
318. Special Conditions. Identify any special conditions that may trigger specific safety mitigation
actions outlined in this CSPP: low visibility operations, snow removal, aircraft in distress, aircraft
accident, security breach, VPD, and other activities requiring construction suspension/resumption. Include
a reference to paragraph 310 above for compliance with airport safety and security measures and for radio
communications as required. Include a reference to paragraph 319 below for emergency notification of all
involved parties, including police/security, ARFF, and medical services.
319. Runway and Taxiway Visual Aids. Include marking, lighting, signs, and visual NAVAIDS.
AC 150/5370-2F September 29, 2011
Chapter 3 Guidelines for Writing a CSPP 36
Detail temporary runway and taxiway marking, lighting, signs, and visual NAVAIDs required for the
construction. Discuss existing marking, lighting, signs, and visual NAVAIDs that are temporarily, altered,
obliterated, or shut down. Consider non-federal facilities and address requirements for reimbursable
agreements necessary for alteration of FAA facilities and for necessary flight checks. Identify temporary
TORA signs or runway distance remaining signs if appropriate. Identify required temporary visual
NAVAIDs such as REIL or PAPI. Quote from, rather than incorporate by reference, AC 150/5340-1,
Standards for Airport Markings, AC 150/5340-18, Standards for Airport Sign Systems, and AC
150/5340-30, as required. Attach drawings to graphically indicate proposed marking, lighting, signs, and
visual NAVAIDs.
320. Marking and Signs for Access Routes. Detail plans for marking and signs for vehicle access
routes. To the extent possible, signs should be in conformance with the Federal Highway Administration
Manual on Uniform Traffic Control Devices (MUTCD) and/or State highway specifications, not hand
lettered. Detail any modifications to the guidance in the MUTCD necessary to meet frangibility/height
requirements.
321. Hazard Marking and Lighting. Specify all marking and lighting equipment, including when
and where each type of device is to be used. Specify maximum gaps between barricades and the
maximum spacing of hazard lighting. Identify one individual and at least one alternate responsible for
maintenance of hazard marking and lighting equipment in the master telephone list. Include a reference to
paragraph 314 above. Attach drawings to graphically indicate the placement of hazard marking and
lighting equipment.
322. Protection of Runway and Taxiway Safety Areas. This section should focus exclusively on
procedures for protecting all safety areas, including those altered by the construction: methods of
demarcation, limit of access, movement within safety areas, stockpiling and trenching restrictions, and so
on. Reference AC 150/5300-13: Airport Design as required. Include a reference to paragraph 310 above
for procedures regarding vehicle and personnel movement within safety areas. Include a reference to
paragraph 310 above for material stockpile restrictions as required. Detail requirements for trenching,
excavations, and backfill. Include a reference to paragraph 321 for hazard marking and lighting devices
used to identify open excavations as required. If runway and taxiway closures are proposed to protect
safety areas, or if temporary displaced thresholds and/or revised declared distances are used to provide
adequate Runway Safety Area, include a reference to paragraphs 314 and 319 above. Detail procedures
for protecting the runway OFZ, runway OFA, taxiway OFA and runway approach surfaces including
those altered by the construction: methods of demarcation, limit of cranes, storage of equipment, and so
on. Quote from, rather than incorporate by reference, AC 150/5300-13: Airport Design as required.
Include a reference to paragraph 323 for height (i.e. crane) restrictions as required. One way to address
the height of equipment that will move during the project is to establish a three-dimensional “box” within
which equipment will be confined that can be studied as a single object. Attach drawings to graphically
indicate the safety area, OFZ, and OFA boundaries.
323. Other Limitations on Construction. This section should describe what limitations must be
applied to each area of work and when each limitation will be applied: limitations due to airport
operations, height (i.e. crane) restrictions, areas which cannot be worked at simultaneously, day/night
work restrictions, winter construction, and other limitations. Include a reference to paragraph 307 above
for project phasing requirements based on construction limitations as required.
September 29, 2011 AC 150/5370-2F
37 Appendix 1 Related Reading Material
Appendix 1. Related Reading Material
Obtain the latest version of the following free publications from the FAA on its Web site at
http://www.faa.gov/airports/.
AC Title and Description
AC 150/5200-28 Notices to Airmen (NOTAMs) for Airport Operators
Guidance for using the NOTAM System in airport reporting.
AC 150/5200-30
Airport Winter Safety and Operations
Guidance for airport owners/operators on the development of an acceptable airport snow
and ice control program and on appropriate field condition reporting procedures.
AC 150/5200-33
Hazardous Wildlife Attractants On or Near Airports
Guidance on locating certain land uses that might attract hazardous wildlife to public-
use airports.
AC 150/5210-5
Painting, Marking, and Lighting of Vehicles Used on an Airport.
Guidance, specifications, and standards for painting, marking, and lighting vehicles
operating in the airport air operations areas.
AC 150/5210-20
Ground Vehicle Operations on Airports
Guidance to airport operators on developing ground vehicle operation training
programs.
AC 150/5300-13
Airport Design
FAA standards and recommendations for airport design, establishes approach visibility
minimums as an airport design parameter, and contains the Object Free area and the
obstacle free-zone criteria.
AC 150/5310-24 Airport Foreign Object Debris Management
Guidance for developing and managing an airport foreign object debris (FOD) program
AC 150/5220-4
Water Supply Systems for Aircraft Fire and Rescue Protection.
Guidance on selecting a water source and meeting standards for a distribution system to
support aircraft rescue and fire fighting service operations on airports.
AC 150/5320-15
Management of Airport Industrial Waste
Basic information on the characteristics, management, and regulations of industrial
wastes generated at airports. Guidance for developing a Storm Water Pollution
Prevention Plan (SWPPP) that applies best management practices to eliminate, prevent,
or reduce pollutants in storm water runoff with particular airport industrial activities.
AC 150/5340-1 Standards for Airport Markings
FAA standards for markings used on airport runways, taxiways, and aprons.
AC 150/5340-18 Standards for Airport Sign Systems
FAA standards for the siting and installation of signs on airport runways and taxiways.
AC 150/5345-28
Precision Approach Path Indicator (PAPI) Systems
FAA standards for PAPI systems, which provide pilots with visual glide slope guidance
during approach for landing.
AC 150/5370-2F September 29, 2011
Appendix 1 Related Reading Material 38
AC Title and Description
AC 150/5340-30 Design and Installation Details for Airport Visual Aids
Guidance and recommendations on the installation of airport visual aids.
AC 150/5345-39 Specification for L-853, Runway and Taxiway Retroreflective Markers
AC 150/5345-44 Specification for Runway and Taxiway Signs
FAA specifications for unlighted and lighted signs for taxiways and runways.
AC 150/5345-53 Airport Lighting Certification Program
Details on the Airport Lighting Equipment Certification Program (ALECP).
AC 150/5345-50
Specification for Portable Runway and Taxiway Lights
FAA standards for portable runway and taxiway lights and runway end identifier lights
for temporary use to permit continued aircraft operations while all or part of a runway
lighting system is inoperative.
AC 150/5345-55 Specification for L-893, Lighted Visual Aid to Indicate Temporary Runway Closure
AC 150/5370-10
Standards for Specifying Construction of Airports
Standards for construction of airports, including earthwork, drainage, paving, turfing,
lighting, and incidental construction.
FAA Order 5200.11
FAA Airports (ARP) Safety Management System (SMS)
Basics for implementing SMS within ARP. Includes roles and responsibilities of ARP
management and staff as well as other FAA lines of business that contribute to the ARP
SMS.
FAA Certalert 98-05 Grasses Attractive to Hazardous Wildlife
Guidance on grass management and seed selection.
FAA Form 7460-1 Notice of Proposed Construction or Alteration
FAA Form 7480-1 Notice of Landing Area Proposal
Obtain the latest version of the following free publications from the Electronic Code of Federal
Regulations at http://ecfr.gpoaccess.gov/.
Title 14 CFR Part 139 Certification of Airports
Title 49 CFR Part 1542 Airport Security
Obtain the latest version of the Manual on Uniform Traffic Control Devices from the Federal Highway
Administration at http://mutcd.fhwa.dot.gov/.
September 29, 2011 AC 150/5370-2F
39 Appendix 2 Definition of Terms
Appendix 2. Definition of Terms
Term Definition
7460-1
Notice Of Proposed Construction Or Alteration. For on-airport projects, the form
submitted to the FAA regional or airports division office as formal written
notification of any kind of construction or alteration of objects that affect navigable
airspace, as defined in 14 CFR Part 77, safe, efficient use, and preservation of the
navigable airspace. (See guidance available on the FAA web site at oeaaa.faa.gov.)
The form may be downloaded at http://www.faa.gov/airports/resources/forms/, or
filed electronically at: https://oeaaa.faa.gov.
7480-1
Notice Of Landing Area Proposal. Form submitted to the FAA Airports Regional
Division Office or Airports District Office as formal written notification whenever a
project without an airport layout plan on file with the FAA involves the construction
of a new airport; the construction, realigning, altering, activating, or abandoning of a
runway, landing strip, or associated taxiway; or the deactivation or abandoning of an
entire airport The form may be downloaded at
http://www.faa.gov/airports/resources/forms/.
AC Advisory Circular
ACRC Aircraft Reference Code
ACSI Airport Certification Safety Inspector
ADG Airplane Design Group
AIP Airport Improvement Program
ALECP Airport Lighting Equipment Certification Program
ANG Air National Guard
AOA
Air Operations Area. Any area of the airport used or intended to be used for the
landing, takeoff, or surface maneuvering of aircraft. An air operations area includes
such paved or unpaved areas that are used or intended to be used for the unobstructed
movement of aircraft in addition to its associated runways, taxiways, or aprons.
ARFF Aircraft Rescue and Fire Fighting
ARP FAA Office of Airports
ASDA Accelerate-Stop Distance Available
ATCT Airport Traffic Control Tower
ATIS Automatic Terminal Information Service
ATO Air Traffic Organization
Certificated Airport An airport that has been issued an Airport Operating Certificate by the FAA under the
authority of 14 CFR Part 139, Certification of Airports.
CFR Code of Federal Regulations
Construction The presence and movement of construction-related personnel, equipment, and
materials in any location that could infringe upon the movement of aircraft.
CSPP
Construction Safety And Phasing Plan. The overall plan for safety and phasing of a
construction project developed by the airport operator, or developed by the airport
operator’s consultant and approved by the airport operator. It is included in the
invitation for bids and becomes part of the project specifications.
AC 150/5370-2F September 29, 2011
Appendix 2 Definition of Terms 40
Term Definition
CTAF Common Traffic Advisory Frequency
Displaced Threshold
A threshold that is located at a point on the runway other than the designated
beginning of the runway. The portion of pavement behind a displaced threshold is
available for takeoffs in either direction or landing from the opposite direction.
DOT Department of Transportation
EPA Environmental Protection Agency
FOD Foreign Object Debris
HAZMAT Hazardous Materials
IFR Instrument Flight Rules
ILS Instrument Landing System
LDA Landing Distance Available
LOC Localizer antenna array
Movement Area
The runways, taxiways, and other areas of an airport that are used for taxiing or hover
taxiing, air taxiing, takeoff, and landing of aircraft, exclusive of loading aprons and
aircraft parking areas (reference 14 CFR Part 139).
MSDS Material Safety Data Sheet
MUTCD Manual on Uniform Traffic Control Devices
NAVAID Navigation Aid
NAVAID Critical Area An area of defined shape and size associated with a NAVAID that must remain clear
and graded to avoid interference with the electronic signal.
Non-Movement Area
The area inside the airport security fence exclusive of the Movement Area. It is
important to note that the non-movement area includes pavement traversed by
aircraft.
NOTAM Notices to Airmen
Obstruction Any object/obstacle exceeding the obstruction standards specified by 14 CFR Part 77,
subpart C.
OE / AAA Obstruction Evaluation / Airport Airspace Analysis
OFA
Object Free Area. An area on the ground centered on the runway, taxiway, or taxi
lane centerline provided to enhance safety of aircraft operations by having the area
free of objects except for those objects that need to be located in the OFA for air
navigation or aircraft ground maneuvering purposes. (See AC 150/5300-13, for
additional guidance on OFA standards and wingtip clearance criteria.)
OFZ
Obstacle Free Zone. The airspace below 150 ft (45 m) above the established airport
elevation and along the runway and extended runway centerline that is required to be
clear of all objects, except for frangible visual NAVAIDs that need to be located in
the OFZ because of their function, in order to provide clearance protection for aircraft
landing or taking off from the runway and for missed approaches. The OFZ is
subdivided as follows: Runway OFZ, Inner Approach OFZ, Inner Transitional OFZ,
and Precision OFZ. Refer to AC 150/5300-13 for guidance on OFZ.
OSHA Occupational Safety and Health Administration
P&R Planning and Requirements Group
September 29, 2011 AC 150/5370-2F
41 Appendix 2 Definition of Terms
Term Definition
PAPI Precision Approach Path Indicators
PFC Passenger Facility Charge
PLASI Pulse Light Approach Slope Indicators
Project Proposal Summary A clear and concise description of the proposed project or change that is the object of
Safety Risk Management.
RE Resident Engineer
REIL Runway End Identifier Lights
RNAV Area Navigation
ROFA Runway Object Free Area
RSA
Runway Safety Area. A defined surface surrounding the runway prepared or suitable
for reducing the risk of damage to airplanes in the event of an undershoot, overshoot,
or excursion from the runway, in accordance with AC 150/5300-13.
SIDA Security Identification Display Area
SMS Safety Management System
SPCD
Safety Plan Compliance Document. Details developed and submitted by a contractor
to the airport operator for approval providing details on how the performance of a
construction project will comply with the CSPP.
SRM Safety Risk Management
Taxiway Safety Area
A defined surface alongside the taxiway prepared or suitable for reducing the risk of
damage to an airplane unintentionally departing the taxiway, in accordance with AC
150/5300-13.
TDG Taxiway Design Group
Temporary Any condition that is not intended to be permanent.
Temporary Runway End
The beginning of that portion of the runway available for landing and taking off in
one direction, and for landing in the other direction. Note the difference from a
displaced threshold.
Threshold The beginning of that portion of the runway available for landing. In some instances,
the landing threshold may be displaced.
TODA Takeoff Distance Available
TOFA Taxiway Object Free Area
TORA
Takeoff Run Available. The length of the runway less any length of runway
unavailable and/or unsuitable for takeoff run computations. See AC 150/5300-13 for
guidance on declared distances.
TSA Taxiway Safety Area
Transportation Security Administration
UNICOM A radio communications system of a type used at small airports.
VASI Visual Approach Slope Indicators
AC 150/5370-2F September 29, 2011
Appendix 2 Definition of Terms 42
Term Definition
VGSI
Visual Glide Slope Indicator. A device that provides a visual glide slope indicator to
landing pilots. These systems include precision approach path indicators (PAPI),
visual approach slope indicators (VASI), and pulse light approach slope indicators
(PLASI).
VFR Visual Flight Rules
VOR VHF Omnidirectional Radio Range
VPD Vehicle / Pedestrian Deviation
September 29, 2011 AC 150/5370-2F
43 Appendix 3 Safety and Phasing Plan Checklist
Appendix 3. Safety and Phasing Plan Checklist
This appendix is keyed to Section 2. Plan Requirements. In the electronic version of this AC, clicking on
the paragraph designation in the Reference column will access the applicable paragraph. There may be
instances where the CSPP requires provisions that are not covered by the list in this appendix.
This checklist is intended as an aid, not as a required submittal.
Coordination Reference Addressed Remarks
General Considerations
Requirements for predesign, prebid, and
preconstruction conferences to introduce the
subject of airport operational safety during
construction are specified.
205 □
Yes
□
No
□
NA
Operational safety is a standing agenda item for
construction progress meetings. 205 □
Yes
□
No
□
NA
Scheduling of the construction phases is properly
addressed. 206 □
Yes
□
No
□
NA
Areas and Operations Affected by Construction Activity
Drawings showing affected areas are included. 207.a □
Yes
□
No
□
NA
Closed or partially closed runways, taxiways,
and aprons are depicted on drawings. 207.a(1) □
Yes
□
No
□
NA
Access routes used by ARFF vehicles affected
by the project are addressed. 207.a(2) □
Yes
□
No
□
NA
Access routes used by airport and airline support
vehicles affected by the project are addressed. 207.a(3) □
Yes
□
No
□
NA
Underground utilities, including water supplies
for fire fighting and drainage. 207.a(4) □
Yes
□
No
□
NA
Approach/departure surfaces affected by heights
of temporary objects are addressed. 207.a(5) □
Yes
□
No
□
NA
Construction areas, storage areas, and access
routes near runways, taxiways, aprons, or
helipads are properly depicted on drawings.
207.a □
Yes
□
No
□
NA
Temporary changes to taxi operations are
addressed. 207.b(1) □
Yes
□
No
□
NA
AC 150/5370-2F September 29, 2011
Appendix 3 Safety and Phasing Plan Checklist 44
Coordination Reference Addressed Remarks
Detours for ARFF and other airport vehicles are
identified. 207.b(2) □
Yes
□
No
□
NA
Maintenance of essential utilities and
underground infrastructure is addressed. 207.b(3) □
Yes
□
No
□
NA
Temporary changes to air traffic control
procedures are addressed. 207.b(4) □
Yes
□
No
□
NA
NAVAIDS
Critical areas for NAVAIDs are depicted on
drawings. 208 □
Yes
□
No
□
NA
Effects of construction activity on the
performance of NAVAIDS, including
unanticipated power outages, are addressed.
208 □
Yes
□
No
□
NA
Protection of NAVAID facilities is addressed. 208 □
Yes
□
No
□
NA
The required distance and direction from each
NAVAID to any construction activity is depicted
on drawings.
208 □
Yes
□
No
□
NA
Procedures for coordination with FAA
ATO/Technical Operations, including
identification of points of contact, are included.
208, 213.a,
213.e(3)(a),
218.a
□
Yes
□
No
□
NA
Contractor Access
The CSPP addresses areas to which contractor
will have access and how the areas will be
accessed.
209 □
Yes
□
No
□
NA
The application of 49 CFR Part 1542 Airport
Security, where appropriate, is addressed. 209 □
Yes
□
No
□
NA
The location of stockpiled construction materials
is depicted on drawings. 209.a □
Yes
□
No
□
NA
The requirement for stockpiles in the ROFA to
be approved by FAA is included. 209.a □
Yes
□
No
□
NA
Requirements for proper stockpiling of materials
are included. 209.a □
Yes
□
No
□
NA
September 29, 2011 AC 150/5370-2F
45 Appendix 3 Safety and Phasing Plan Checklist
Coordination Reference Addressed Remarks
Construction site parking is addressed. 209.b(1) □
Yes
□
No
□
NA
Construction equipment parking is addressed. 209.b(2) □
Yes
□
No
□
NA
Access and haul roads are addressed. 209.b(3) □
Yes
□
No
□
NA
A requirement for marking and lighting of
vehicles to comply with AC 150/5210-5,
Painting, Marking and Lighting of Vehicles
Used on an Airport, is included.
209.b(4) □
Yes
□
No
□
NA
Proper vehicle operations, including
requirements for escorts, are described.
209.b(5),
209.b(6) □
Yes
□
No
□
NA
Training requirements for vehicle drivers are
addressed. 209.b(7) □
Yes
□
No
□
NA
Two-way radio communications procedures are
described. 209.b(9) □
Yes
□
No
□
NA
Maintenance of the secured area of the airport is
addressed. 209.b(10) □
Yes
□
No
□
NA
Wildlife Management
The airport operator’s wildlife management
procedures are addressed. 210 □
Yes
□
No
□
NA
Foreign Object Debris Management
The airport operator’s FOD management
procedures are addressed. 211 □
Yes
□
No
□
NA
Hazardous Materials Management
The airport operator’s hazardous materials
management procedures are addressed. 212 □
Yes
□
No
□
NA
Notification of Construction Activities
Procedures for the immediate notification of
airport user and local FAA of any conditions
adversely affecting the operational safety of the
airport are detailed.
213 □
Yes
□
No
□
NA
AC 150/5370-2F September 29, 2011
Appendix 3 Safety and Phasing Plan Checklist 46
Coordination Reference Addressed Remarks
Maintenance of a list by the airport operator of
the responsible representatives/points of contact
for all involved parties and procedures for
contacting them 24 hours a day, seven days a
week is specified.
213.a □
Yes
□
No
□
NA
A list of local ATO/Technical Operations
personnel is included. 213.a □
Yes
□
No
□
NA
A list of ATCT managers on duty is included. 213.a □
Yes
□
No
□
NA
A list of authorized representatives to the OCC is
included. 213.b □
Yes
□
No
□
NA
Procedures for coordinating, issuing, maintaining
and cancelling by the airport operator of
NOTAMS about airport conditions resulting
from construction are included.
208, 213.b,
218.b(4)(i) □
Yes
□
No
□
NA
Provision of information on closed or hazardous
conditions on airport movement areas by the
airport operator to the OCC is specified.
213.b □
Yes
□
No
□
NA
Emergency notification procedures for medical,
fire fighting, and police response are addressed. 213.c □
Yes
□
No
□
NA
Coordination with ARFF personnel for non-
emergency issues is addressed. 213.d □
Yes
□
No
□
NA
Notification to the FAA under 14 CFR parts 77
and 157 is addressed. 213.e □
Yes
□
No
□
NA
Reimbursable agreements for flight checks
and/or design and construction for FAA owned
NAVAIDs are addressed.
213.e(3)(b) □
Yes
□
No
□
NA
Inspection Requirements
Daily inspections by both the airport operator
and contractor are specified. 214.a □
Yes
□
No
□
NA
Final inspections at certificated airports are
specified when required. 214.b □
Yes
□
No
□
NA
Underground Utilities
Procedures for protecting existing underground
facilities in excavation areas are described. 215 □
Yes
□
No
□
NA
September 29, 2011 AC 150/5370-2F
47 Appendix 3 Safety and Phasing Plan Checklist
Coordination Reference Addressed Remarks
Penalties
Penalty provisions for noncompliance with
airport rules and regulations and the safety plans
are detailed.
216 □
Yes
□
No
□
NA
Special Conditions
Any special conditions that affect the operation
of the airport or require the activation of any
special procedures are addressed.
217 □
Yes
□
No
□
NA
Runway and Taxiway Visual Aids - Marking, Lighting, Signs, and Visual NAVAIDs
The proper securing of temporary airport
markings, lighting, signs, and visual NAVAIDs
is addressed.
218.a □
Yes
□
No
□
NA
Frangibility of airport markings, lighting, signs,
and visual NAVAIDs is specified.
218.a, 218.c,
219, 220.b(4) □
Yes
□
No
□
NA
The requirement for markings to be in
compliance with AC 150/5340-1, Standards for
Airport Markings is specified.
218.b □
Yes
□
No
□
NA
The requirement for lighting to conform to AC
150/5340-30, Design and Installation Details for
Airport Visual Aids, AC 150/5345-50,
Specification for Portable Runway and Taxiway
Lights , and AC 150/5345-53 Airport Lighting
Certification Program, is specified.
218.b(1)(f) □
Yes
□
No
□
NA
The use of a lighted X is specified where
appropriate.
218.b(1)(b),
218.b(3) □
Yes
□
No
□
NA
The requirement for signs to conform to AC
150/5345-44, Specification for Runway and
Taxiway Signs, AC 50/5340-18, Standards for
Airport Sign Systems, and AC 150/5345-53,
Airport Lighting Certification Program, is
specified.
218.c □
Yes
□
No
□
NA
Marking and Signs For Access Routes
The CSPP specifies that pavement markings and
signs intended for construction personnel should
conform to AC 150/5340-18 and, to the extent
practicable, with the MUTCD and/or State
highway specifications.
219 □
Yes
□
No
□
NA
Hazard Marking and Lighting
Prominent, comprehensible warning indicators
for any area affected by construction that is
normally accessible to aircraft, personnel, or
vehicles are specified.
220.a □
Yes
□
No
□
NA
AC 150/5370-2F September 29, 2011
Appendix 3 Safety and Phasing Plan Checklist 48
Coordination Reference Addressed Remarks
Hazard marking and lighting are specified to
identify open manholes, small areas under repair,
stockpiled material, and waste areas.
220.a □
Yes
□
No
□
NA
The CSPP considers less obvious construction-
related hazards. 220.a □
Yes
□
No
□
NA
Equipment that poses the least danger to aircraft
but is sturdy enough to remain in place when
subjected to typical winds, prop wash and jet
blast is specified.
220.b(1) □
Yes
□
No
□
NA
The spacing of barricades is specified such that a
breach is physically prevented barring a
deliberate act.
220.b(1) □
Yes
□
No
□
NA
Red lights meeting the luminance requirements
of the State Highway Department are specified. 220.b(2) □
Yes
□
No
□
NA
Barricades, temporary markers, and other objects
placed and left in areas adjacent to any open
runway, taxiway, taxi lane, or apron are specified
to be as low as possible to the ground, and no
more than 18 in high.
220.b(4) □
Yes
□
No
□
NA
Barricades marked with diagonal, alternating
orange and white stripes are specified to indicate
construction locations in which no part of an
aircraft may enter.
220.b(4) □
Yes
□
No
□
NA
Highly reflective barriers with lights are
specified to barricade taxiways leading to closed
runways.
220.b(5) □
Yes
□
No
□
NA
Markings for temporary closures are specified. 220.b(5) □
Yes
□
No
□
NA
The provision of a contractor’s representative on
call 24 hours a day for emergency maintenance
of airport hazard lighting and barricades is
specified.
220.b(7) □
Yes
□
No
□
NA
Protection of Runway and Taxiway Safety Areas
The CSPP clearly states that no construction may
occur within a safety area while the associated
runway or taxiway is open for aircraft
operations.
221.a(1),
221.c(1) □
Yes
□
No
□
NA
The CSPP specifies that the airport operator
coordinates the adjustment of RSA or TSA
dimensions with the ATCT and the appropriate
FAA Airports Regional or District Office and
issues a local NOTAM.
221.a(2),
221.c(2) □
Yes
□
No
□
NA
September 29, 2011 AC 150/5370-2F
49 Appendix 3 Safety and Phasing Plan Checklist
Coordination Reference Addressed Remarks
Procedures for ensuring adequate distance for
protection from blasting operations, if required
by operational considerations, are detailed.
221.c(3) □
Yes
□
No
□
NA
The CSPP specifies that open trenches or
excavations are not permitted within a safety
area while the associated runway or taxiway is
open.
221.a(4) □
Yes
□
No
□
NA
Appropriate covering of excavations in the RSA
or TSA that cannot be backfilled before the
associated runway or taxiway is open is detailed.
221.a(4) □
Yes
□
No
□
NA
The CSPP includes provisions for prominent
marking of open trenches and excavations at the
construction site.
221.a(4) □
Yes
□
No
□
NA
Grading and soil erosion control to maintain
RSA/TSA standards are addressed. 221.c(5) □
Yes
□
No
□
NA
The CSPP specifies that equipment is to be
removed from the ROFA when not in use. 221.b □
Yes
□
No
□
NA
The CSPP clearly states that no construction may
occur within a taxiway safety area while the
taxiway is open for aircraft operations.
221.c □
Yes
□
No
□
NA
Appropriate details are specified for any
construction work to be accomplished in a
taxiway object free area.
221.d □
Yes
□
No
□
NA
Measures to ensure that personnel, material,
and/or equipment do not penetrate the OFZ or
threshold siting surfaces while the runway is
open for aircraft operations are included.
221.e □
Yes
□
No
□
NA
Provisions for protection of runway
approach/departure areas and clearways are
included.
221.f □
Yes
□
No
□
NA
Other Limitations on Construction
The CSPP prohibits the use of open flame
welding or torches unless adequate fire safety
precautions are provided and the airport operator
has approved their use.
222.a(2) □
Yes
□
No
□
NA
The CSPP prohibits the use of flare pots within
the AOA at any time. 222.a(4) □
Yes
□
No
□
NA
The CSPP prohibits the use of electrical blasting
caps on or within 1,000 ft (300 m) of the airport
property.
222.a(3) □
Yes
□
No
□
NA
September 29, 2011 AC 150/5370-2F
51 Appendix 4 Construction Project Daily Safety Inspection Checklist
Appendix 4. Construction Project Daily Safety Inspection Checklist
The situations identified below are potentially hazardous conditions that may occur during airport
construction projects. Safety area encroachments, unauthorized and improper ground vehicle operations,
and unmarked or uncovered holes and trenches near aircraft operating surfaces pose the most prevalent
threats to airport operational safety during airport construction projects. The list below is one tool that the
airport operator or contractor may use to aid in identifying and correcting potentially hazardous
conditions. It should be customized as appropriate for each project.
Potentially Hazardous Conditions
Item Action Required or None
Excavation adjacent to runways, taxiways, and aprons
improperly backfilled. □
Mounds of earth, construction materials, temporary
structures, and other obstacles near any open runway,
taxiway, or taxi lane; in the related Object Free area
and aircraft approach or departure areas/zones; or
obstructing any sign or marking.
□
Runway resurfacing projects resulting in lips exceeding
3 in (7.6 cm) from pavement edges and ends. □
Heavy equipment (stationary or mobile) operating or
idle near AOA, in runway approaches and departures
areas, or in OFZ.
□
Equipment or material near NAVAIDs that may
degrade or impair radiated signals and/or the
monitoring of navigation and visual aids. Unauthorized
or improper vehicle operations in localizer or glide
slope critical areas, resulting in electronic interference
and/or facility shutdown.
□
Tall and especially relatively low visibility units (that
is, equipment with slim profiles) — cranes, drills, and
similar objects — located in critical areas, such as OFZ
and approach zones.
□
Improperly positioned or malfunctioning lights or
unlighted airport hazards, such as holes or excavations,
on any apron, open taxiway, or open taxi lane or in a
related safety, approach, or departure area.
□
Obstacles, loose pavement, trash, and other debris on or
near AOA. Construction debris (gravel, sand, mud,
paving materials) on airport pavements may result in
aircraft propeller, turbine engine, or tire damage. Also,
loose materials may blow about, potentially causing
personal injury or equipment damage.
□
AC 150/5370-2F September 29, 2011
Appendix 4 Construction Project Daily Safety Inspection Checklist 52
Item Action Required or None
Inappropriate or poorly maintained fencing during
construction intended to deter human and animal
intrusions into the AOA. Fencing and other markings
that are inadequate to separate construction areas from
open AOA create aviation hazards.
□
Improper or inadequate marking or lighting of runways
(especially thresholds that have been displaced or
runways that have been closed) and taxiways that could
cause pilot confusion and provide a potential for a
runway incursion. Inadequate or improper methods of
marking, barricading, and lighting of temporarily
closed portions of AOA create aviation hazards.
□
Wildlife attractants — such as trash (food scraps not
collected from construction personnel activity), grass
seeds, tall grass, or standing water — on or near
airports.
□
Obliterated or faded temporary markings on active
operational areas. □
Misleading or malfunctioning obstruction lights.
Unlighted or unmarked obstructions in the approach to
any open runway pose aviation hazards.
□
Failure to issue, update, or cancel NOTAMs about
airport or runway closures or other construction related
airport conditions.
□
Failure to mark and identify utilities or power cables.
Damage to utilities and power cables during
construction activity can result in the loss of runway /
taxiway lighting; loss of navigation, visual, or approach
aids; disruption of weather reporting services; and/or
loss of communications.
□
Restrictions on ARFF access from fire stations to the
runway / taxiway system or airport buildings. □
Lack of radio communications with construction
vehicles in airport movement areas. □
Objects, regardless of whether they are marked or
flagged, or activities anywhere on or near an airport
that could be distracting, confusing, or alarming to
pilots during aircraft operations.
□
Water, snow, dirt, debris, or other contaminants that
temporarily obscure or derogate the visibility of
runway/taxiway marking, lighting, and pavement
edges. Any condition or factor that obscures or
diminishes the visibility of areas under construction.
□
Spillage from vehicles (gasoline, diesel fuel, oil) on
active pavement areas, such as runways, taxiways,
aprons, and airport roadways.
□
September 29, 2011 AC 150/5370-2F
53 Appendix 4 Construction Project Daily Safety Inspection Checklist
Item Action Required or None
Failure to maintain drainage system integrity during
construction (for example, no temporary drainage
provided when working on a drainage system).
□
Failure to provide for proper electrical lockout and
tagging procedures. At larger airports with multiple
maintenance shifts/workers, construction contractors
should make provisions for coordinating work on
circuits.
□
Failure to control dust. Consider limiting the amount of
area from which the contractor is allowed to strip turf. □
Exposed wiring that creates an electrocution or fire
ignition hazard. Identify and secure wiring, and place it
in conduit or bury it.
□
Site burning, which can cause possible obscuration. □
Construction work taking place outside of designated
work areas and out of phase. □
AC 150/5370-2F September 29, 2011
Appendix 4 Construction Project Daily Safety Inspection Checklist 54
Intentionally Left Blank
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUMMARY
Section 01 1000 – Page 1 of 7
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Owner consultants.
2. Project information exchange.
3. Phased construction.
4. Contract Documents issued in work packages.
5. Work by Owner.
6. Work under separate contracts.
7. Work packages.
8. Future work.
9. Purchase contracts.
10. Owner-supplied products.
11. Contractor use of premises.
12. Coordination with occupants.
13. Work restrictions.
14. Construction personnel.
15. Specification and drawing conventions.
B. Related Requirements:
1. Section 01 5000 "Temporary Facilities and Controls" for limitations and procedures
governing temporary use of Owner's facilities.
1.2 PROJECT INFORMATION EXCHANGE
A. Project Information Exchange: The Architect will provide access to relevant Project files
through its project information management software Newforma without charge to Contractor
and provide instruction on its use. This software includes the ability to exchange large files and
large numbers of files.
1. Contract Documents will be issued using this software.
2. Contractor shall use this software for transmitting all files for contract administration
documents; no other method is acceptable. The Architect will not download documents
from Contractor’s FTP site.
3. Additional requirements for specific types of contract administration documents are
specified in other Division-01 Specifications sections.
1.3 WORK COVERED BY CONTRACT DOCUMENTS
A. Type of Contract: Project will be constructed under a single prime contract.
B. Coordinate the Work of this Contract with work performed by Owner. Cooperate fully with
Owner so work may be performed without interfering with or delaying work under this Contract
or work by Owner.
C. Drawings and Specifications for site construction outside the perimeter of the building are being
prepared by a Civil Engineer under separate contract to the Owner and are not under the
responsible charge or control of the Architect, Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUMMARY
Section 01 1000 – Page 2 of 7
D. Clarifications and Disclaimers:
1. The Architect has no contractual obligation or authority to observe or evaluate
construction work or to perform other contract administration duties for any work
performed under drawings and specifications provided by other entities, including
drawings and specifications provided by the Owner’s civil engineering consultant for site
improvements construction.
2. The phrase “Contract Documents” as used in Drawings and Specifications provided by
the Architect and its consultants refers only to Drawings and Specifications issued by the
Architect for construction of those portions of the Project under the Architect’s
responsible charge and specifically excludes drawings and specifications provided by
other entities.
1.4 WORK BY OWNER
A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering
with or delaying work under this Contract or work by Owner. Coordinate the Work of this
Contract with work performed by Owner.
1.5 FUTURE WORK
A. The Contract Documents include requirements that will allow Owner to carry out future work
following completion of this Project; provide for the following future work:
Tenant improvements by concessions vendors.
1.6 CONTRACTOR USE OF PREMISES
A. Construction areas will be vacated for use of Contractor. Owner will occupy other portions of
the facility for its normal use, including access by the public.
B. Limit use and operation within existing facilities to areas indicated for construction work and as
required to perform Work. Other areas within facility shall not be disturbed or disrupted.
C. Perform Work so as not to interfere or inconvenience Owner’s operations and other building
tenants , including access by the public.
D. Notify Owner at least 2 working days in advance of operations that are very loud, produce
strong odors, or produce vibration in the structure during Owner’s normal business hours.
Owner reserves right to have such operations conducted outside normal business hours.
1. Cutting steel studs shall be performed outdoors, outside business hours, or off site.
2. Coring existing concrete shall be performed outside business hours.
E. Cutting, capping, and reconnecting utility systems outside limits of construction as needed for
the Work shall be performed by Contractor, unless otherwise noted.
F. Building Exits: Keep exit doors and other means of egress clear and in lawful condition at all
times during construction period.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUMMARY
Section 01 1000 – Page 3 of 7
G. Driveways, Parking Areas, Loading areas: Do not block vehicle access to the premises for
Owner’s normal operations.
1. Limit access to site from as directed by Owner.
2. Schedule deliveries to minimize use of driveways and entrances by construction
operations.
H. Coordinate use of premises under direction of Owner.
I. The Owner will designate portions of the site available for storage of materials and parking of
properly identified construction and personal vehicles.
1. Schedule deliveries to minimize space and time requirements for storage of materials and
equipment on-site.
2. Parking is limited and parked vehicles are subject to the Owner’s restrictions and limits
of liability.
J. Utility Interruptions: Make requests minimum 7 days in advance to Owner.
1. Interruptions that affect Owner’s normal use of the building shall be performed outside
business hours.
K. Maintain portions of existing building affected by construction operations in weathertight
condition throughout construction period. Repair damage caused by construction operations or
personnel.
L. Do not load existing construction with heavy storage or equipment that will endanger the
structure.
M. Provide temporary partitions as needed to prevent spread of dust and fumes to portions of the
building occupied by Owner per requirements of Section 01 5000.
N. Tobacco Use: Smoking and use of smokeless tobacco products are prohibited inside buildings,
including new construction after the buildings are enclosed. Comply with Owner’s restrictions
on smoking and use of smokeless tobacco products outside buildings. Contractor is responsible
for cleaning or replacement, as directed by Owner, of new and existing construction elements
stained by tobacco used by construction personnel.
1.7 CONTRACTOR USE OF PREMISES
A. Contractor shall have full use of Project site for construction operations during construction
period. Contractor's use of Project site is limited only by Owner's right to perform work or to
retain other contractors on portions of Project.
B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not
disturb portions of Project site beyond areas in which the Work is indicated.
C. Condition of Existing Building: Maintain portions of existing building affected by construction
operations in a weathertight condition throughout construction period. Repair damage caused
by construction operations.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUMMARY
Section 01 1000 – Page 4 of 7
1. Limit use and operation within existing facilities to areas indicated for construction work
and as required to perform Work. Other areas within facility shall not be disturbed or
disrupted.
2. Perform Work so as not to interfere or inconvenience public, staff and Owner’s
operation.
3. Maintain and keep clear all required means of egress. Coordinate alternate temporary
egress routes with Owner and local fire marshal.
4. Do not load structure with weights that will endanger structure.
1.8 COORDINATION WITH OCCUPANTS
A. Partial Owner Occupancy: Owner will occupy the premises during entire construction period,
with the exception of areas under construction. Cooperate with Owner during construction
operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to
interfere with Owner's operations. Maintain existing exits, unless otherwise indicated.
1. Maintain access to existing walkways, corridors, and other adjacent occupied or used
facilities. Do not close or obstruct walkways, corridors, or other occupied or used
facilities without written permission from Owner and authorities having jurisdiction.
2. Provide not less than 72 hours' notice to Owner of activities that will affect Owner's
normal operations and use.
1.9 WORK RESTRICTIONS
A. Work Restrictions, General: Comply with restrictions on construction operations.
1. Comply with limitations on use of public areas and with other requirements of authorities
having jurisdiction.
B. On-Site Work Hours: Coordinate with Owner. Portions of the work will take place during
night shifts to coordinate with owner’s operations.
C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or
others unless permitted under the following conditions and then only after providing temporary
utility services according to requirements indicated:
1. Notify Architect and Owner not less than seven days in advance of proposed utility
interruptions.
2. Obtain Owner's written permission before proceeding with utility interruptions.
D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and
vibration, odors, or other disruption to Owner occupancy with Owner.
1. Notify Architect and Owner not less than two days in advance of proposed disruptive
operations.
2. Obtain Owner's written permission before proceeding with disruptive operations.
E. Nonsmoking Facility: Smoking is not permitted within the building and is permitted only in
exterior areas designated by Owner. Contractor is responsible for cleaning or replacement, as
directed by Owner, of new and existing construction elements stained by tobacco use by
construction personnel.
F. Alcoholic Beverages: Consumption of alcoholic beverages on Owner’s property is prohibited.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUMMARY
Section 01 1000 – Page 5 of 7
1.10 CONSTRUCTION PERSONNEL
A. Employee Identification: Apply for and obtain identification tags from the Airport, in
accordance with the Airport’s policy for access to Security Identification Display Areas (SIDA)
for Contractor personnel working on Project site and for vehicles. Require personnel to use
identification tags at all times.
B. Contractor is responsible for enforcing good behavior of its employees, subcontractors, and
other persons participating in the Work. Contractor shall immediately remove disorderly
persons from the premises. Owner shall have the right to require the removal of objectionable
persons from the premises at its sole discretion.
1.11 DISPOSITION OF EXCESS AND DEMOLISHED MATERIALS
A. Project surplus or demolition materials may not be provided to Vanderbilt faculty or staff.
Material shall be removed from the project site or turned over to VUMC Storage and Services at
the contractor’s expense.
1.1 CORRELATION AND INTENT OF THE CONTRACT DOCUMENTS
A. The intent of the Contract Documents is to include all items necessary for the proper execution
and completion of the Work by the Contractor. The Contract Documents are complementary,
and what is required by one shall be as binding as if required by all; performance by the
Contractor shall be required only to the extent consistent with the Contract Documents and
reasonably inferable from them as being necessary to produce the indicated results.
B. Notwithstanding statements to the contrary in Divisions 21 through 28 of the specifications,
organization of the Specifications into divisions, sections and articles, and arrangement of
Drawings shall not control the Contractor in dividing the Work among Subcontractors or in
establishing the extent of Work to be performed by any trade.
1.2 SPECIFICATION AND DRAWING CONVENTIONS
A. Project Manual: The Project Manual comprises written documents for the Work in one or more
volumes that include Specifications issued under the professional seals of the Architect and its
consultants, and documents prepared by the Owner or other entities for which the Architect has
no responsibility. The Project Manual may contain documents such as bidding requirements and
information available to bidders that are not Contract Documents.
B. Specification Content: The Specifications use certain conventions for the style of language and
the intended meaning of certain terms, words, and phrases when used in particular situations.
These conventions are as follows:
1. Imperative mood and streamlined language are generally used in the Specifications. The
words "shall," "shall be," or "shall comply with," depending on the context, are implied
where a colon (:) is used within a sentence or phrase.
2. Specification requirements are to be performed by Contractor unless specifically stated
otherwise.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUMMARY
Section 01 1000 – Page 6 of 7
C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work
of all Sections in the Specifications.
D. Drawing Coordination: Requirements for materials and products identified on Drawings are
described in detail in the Specifications. One or more of the following are used on Drawings to
identify materials and products:
1. Terminology: Materials and products are identified by the typical generic terms used in
the individual Specifications Sections.
2. Abbreviations: Materials and products are identified by industry standard abbreviations
and as scheduled on Drawings.
A. "Section Includes," "Summary," and similar introductory information are included in
Specification sections only for convenience of reference by readers, and no limitation of section
content or scope of subcontracts is intended.
B. Cross References: Cross references to Division 01 and other portions of the Specifications are
neither exhaustive nor complete, and are intended only for the convenience of readers. No
limitation of requirements shall be inferred from the absence of specific cross references.
C. Abbreviations: Abbreviations of technical terms and other lengthy terminology are used on the
Drawings, in schedules, and in the Specifications. Some terms are defined in the Specifications
at first instance of use. Request explanations of abbreviations from the Architect that are not
understood.
D. Graphic Symbols: Request explanations from the Architect for unexplained graphic symbols,
cross-hatching, and similar Drawing conventions.
E. Diagrammatic Drawings: Where information is shown diagrammatically, it is the Contractor's
responsibility to determine actual sizes of the products to be installed and to coordinate
locations with other construction to provide adequate clearances for maintenance access and
optimum performance.
1.3 MISCELLANEOUS PROVISIONS
A. No building element or system shall be installed within elevated composite slab assemblies. The
assembly shall be constructed in accordance with the referenced fire-rated design test.
B. By execution of this Contract, Contractor acknowledges review of proposed details and
specifications and agrees to provide warranties and bonds for products and systems specified
herein, detailed on drawings and as approved as a substituted or comparable product or system
in accordance with Division 01 Section "Product Requirements".
C. At the project site (in hard copy or electronic access) provide and maintain quality standards for
construction and equipment for the project including, but not limited to the following:
1. U.S. Department of Justice publication 2010 ADA Standards for Accessible Design.
2. Applicable accessibility code.
3. Gypsum Construction Handbook.
4. NFPA 101 Life Safety Code
5. UL Fire Resistance Directories.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUMMARY
Section 01 1000 – Page 7 of 7
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
ALTERNATES
Section 01 2300 – Page 1 of 3
PART 1 - GENERAL
1.1 SUMMARY
1. Section Includes: Administrative and procedural requirements for Alternates.
1.2 DEFINITIONS
2. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work
defined in the bidding requirements that may be added to or deducted from the base bid
amount if Owner decides to accept a corresponding change either in the amount of
construction to be completed or in the products, materials, equipment, systems, or installation
methods described in the Contract Documents.
1. Alternates described in this Section are part of the Work only if enumerated in the
Agreement.
2. The cost or credit for each alternate is the net addition to or deduction from the Contract
Sum to incorporate alternate into the Work. No other adjustments are made to the Contract
Sum.
1.3 PROCEDURES
3. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate
work of the alternate into Project.
1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar
items incidental to or required for a complete installation whether or not indicated as part
of alternate.
4. Notification: Immediately following award of the Contract, notify each party involved, in
writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or
deferred for later consideration. Include a complete description of negotiated revisions to
alternates.
5. Execute accepted alternates under the same conditions as other work of the Contract.
6. Schedule: A schedule of alternates is included at the end of this Section. Specification
Sections referenced in schedule contain requirements for materials necessary to achieve the
work described under each alternate.
2. Descriptions of Alternates in this Section are only summaries of Work fully described
elsewhere in the Contract Documents.
PART 2 - PRODUCTS (Not Used)
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
ALTERNATES
Section 01 2300 – Page 2 of 3
PART 3 - EXECUTION
3.1 SCHEDULE OF ALTERNATES
A. Bid Alternate No. 1: Lavatory Faucet. Indicate amount for this alternate in Section 00 4100 “Bid
Form” under item F.
1. Base Bid: All work to provide and install restroom lavatory faucets as indicated in the
contract documents, based on the water faucet and hand dryer combination unit Dyson
Airblade Tap AB11 as listed in Plumbing Fixture Schedule.
2. Alternate:
a. Replace Dyson Airblade Tap water faucet and hand dryer combination unit with
Kohler K-7514 as listed in Plumbing Fixture Schedule at all locations within
project scope.
b. Add twelve (12) paper towel dispenser units designated as B4 in specification
section 10 2800 “Toilet and Bath Accessories” at trash drop cabinets in restrooms.
Include additional materials and labor for additional power to these paper towel
dispensers.
c. Add addition of automatic hand dryers in the following quantities: One (1) hand
dryer per family restroom, One (1) hand dryer per mother’s lounge, One (1) hand
dryer in room 106, One (1) in room 107, Two (2) dryers at each of the following
locations: 138, 139, 234 and 238. Exact locations to be determined pending
acceptance of alternate. Include additional materials and labor for additional power
to these paper towel dispensers.
B. Bid Alternate No. 2: Roofing warranty. Indicate amount for this alternate in Section 00 4100
“Bid Form” under item G.
1. Base Bid: Provide roofing membrane warranty as required per specification section 07
5423 Thermoplastic Polyolefin (TPO) Roofing.
2. Alternate: Provide products specified in specification section 07 5423 Thermoplastic
Polyolefin (TPO) Roofing with a 20 year special warranty.
C. Bid Alternate No. 3: Terrazzo stripping and sealing. Indicate amount for this alternate in Section
00 4100 “Bid Form” under item H.
1. Base Bid: No work to existing terrazzo other than work required to install adjacent work
or demolition of existing terrazzo required to install new work in its place.
2. Alternate: Includes all work associated with the re-sealing of all existing terrazzo.
Contractor shall clean all existing terrazzo, remove all layers of sealer from all existing
terrazzo, repair damaged areas of existing terrazzo, and re-seal all existing terrazzo. Repairs
to existing terrazzo shall include, but are not limited to, deep gauges and scratches, spalling,
and chipping. Contractor shall allow multiple areas totaling 100 square feet. New sealer
shall be of same manufacturer and type as currently being used by airport facility.
D. Bid Alternate No. 4: Terrazzo polishing. Indicate amount for this alternate in Section 00 4100 “Bid
Form” under item J.
1. Base Bid: No work to existing terrazzo other than work required to install adjacent work
or demolition of existing terrazzo required to install new work in its place.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
ALTERNATES
Section 01 2300 – Page 3 of 3
2. Alternate: Includes all work associated with the grinding and polishing of existing terrazzo.
All areas shall be cleaned, stripped of sealer, and receive additional grinding and polishing
according to the procedures outlined in Division 09, “Terrazzo Grinding and Polishing”.
Damaged areas of existing terrazzo shall also be repaired prior to grinding and polishing.
Repairs to existing terrazzo shall include, but are not limited to, deep gauges and scratches,
spalling, and chipping.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBSTITUTION PROCEDURES
Section 01 2500 – Page 1 of 6
PART 1 - GENERAL
1.1 SUMMARY
A. Section includes administrative and procedural requirements for substitutions.
B. Related Requirements:
1. Division 01 Section "Allowances" for products selected under an allowance.
2. Division 01 Section "Alternates" for products selected under an alternate.
3. Division 01 Section "Product Requirements" for requirements for submitting
comparable product submittals for products by listed manufacturers.
1.2 DEFINITIONS
A. Substitutions: Changes in products, materials, equipment, and methods of construction from
those required by the Contract Documents and proposed by Contractor.
1. Substitutions for Cause: Changes proposed by Contractor that are required due to
changed Project conditions, such as unavailability of product, regulatory changes, or
unavailability of required warranty terms.
2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not
required in order to meet other Project requirements but may offer advantage to
Contractor or Owner.
1.3 ACTION SUBMITTALS
A. Substitution Requests: Identify product or fabrication or installation method to be replaced.
Include Specification Section number and title and Drawing numbers and titles.
1. Substitution Request Form: Use form provided at the end of this Section. Other forms
are not acceptable.
2. Substitutions will not be considered when indicated on shop drawings or product data
submittals.
3. Substitutions will not be considered unless submitted through the General Contractor.
4. Additional studies, investigations, submittals, redesign and/or analysis by the
Architect/Engineer caused by requested substitution shall be paid for by the Contractor
at no expense to the Owner.
5. Only one request for substitution for each product will be considered. When
substitution is not acceptable to Architect/Engineer, provide specified product.
6. Architect/Engineer will determine the acceptability of all substitutions.
7. Documentation: Show compliance with requirements for substitutions and the
following, as applicable:
a. Statement indicating why specified product or fabrication or installation cannot
be provided, if applicable.
b. Coordination information, including a list of changes or revisions needed to other
parts of the Work and to construction performed by Owner and separate
contractors that will be necessary to accommodate proposed substitution.
c. Detailed comparison of significant qualities of proposed substitution with those
of the Work specified. Include annotated copy of applicable Specification
Section. Significant qualities may include attributes such as performance,
weight, size, durability, visual effect, sustainable design characteristics,
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBSTITUTION PROCEDURES
Section 01 2500 – Page 2 of 6
warranties, and specific features and requirements indicated. Indicate deviations,
if any, from the Work specified.
d. Product Data, including drawings and descriptions of products and fabrication
and installation procedures.
e. Samples, where applicable or requested.
f. Certificates and qualification data, where applicable or requested.
g. List of similar installations for completed projects with project names and
addresses and names and addresses of architects and owners.
h. Material test reports from a qualified testing agency indicating and interpreting
test results for compliance with requirements indicated.
i. Research reports evidencing compliance with building code in effect for Project,
from ICC-ES.
j. Detailed comparison of Contractor's construction schedule using proposed
substitution with products specified for the Work, including effect on the overall
Contract Time. If specified product or method of construction cannot be
provided within the Contract Time, include letter from manufacturer, on
manufacturer's letterhead, stating date of receipt of purchase order, lack of
availability, or delays in delivery.
k. Cost information, including a proposal of change, if any, in the Contract Sum.
l. Contractor's certification that proposed substitution complies with requirements
in the Contract Documents except as indicated in substitution request, is
compatible with related materials, and is appropriate for applications indicated.
m. Contractor's waiver of rights to additional payment or time that may subsequently
become necessary because of failure of proposed substitution to produce
indicated results.
8. Architect's Action: If necessary, Architect will request additional information or
documentation for evaluation within seven working days of receipt of a request for
substitution. Architect will notify Contractor of acceptance or rejection of proposed
substitution within seven working days of receipt of request.
a. Forms of Acceptance: Change Order, Construction Change Directive, or
Architect's Supplemental Instructions for minor changes in the Work.
b. Use product specified if Architect does not issue a decision on use of a proposed
substitution within time allocated.
1.4 QUALITY ASSURANCE
A. Compatibility of Substitutions: Investigate and document compatibility of proposed
substitution with related products and materials. Engage a qualified testing agency to perform
compatibility tests recommended by manufacturers.
1.5 PROCEDURES
A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved
substitutions.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBSTITUTION PROCEDURES
Section 01 2500 – Page 3 of 6
PART 2 - PRODUCTS
2.1 SUBSTITUTIONS
A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need
for change, but not later than 15 working days prior to time required for preparation and
review of related submittals.
1. Conditions: Architect will consider Contractor's request for substitution when the
following conditions are satisfied. If the following conditions are not satisfied,
Architect will return requests without action, except to record noncompliance with these
requirements:
a. Requested substitution is consistent with the Contract Documents and will
produce indicated results.
b. Substitution request is fully documented and properly submitted.
c. Requested substitution will not adversely affect Contractor's construction
schedule.
d. Requested substitution has received necessary approvals of authorities having
jurisdiction.
e. Requested substitution is compatible with other portions of the Work.
f. Requested substitution has been coordinated with other portions of the Work.
g. Requested substitution provides specified warranty.
h. If requested substitution involves more than one contractor, requested
substitution has been coordinated with other portions of the Work, is uniform and
consistent, is compatible with other products, and is acceptable to all contractors
involved.
B. Substitutions for Convenience: Not allowed, unless otherwise indicated.
PART 3 - EXECUTION (Not Used)
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBSTITUTION PROCEDURES
Section 01 2500 – Page 4 of 6
This form must be completely filled in with all relevant data and submitted via General Contractor to Architect/Engineer.
Modifications to this form are not permitted. Modified forms will be returned without review.
REFERENCE DATA
Architect's / Engineer's Project No.: <Insert project no.> Date of Request:
Project Title: <Insert title and location of project>
SUBMITTED BY
Firm:
Address:
Name and Title of Person Signing:
Signature: Date:
Telephone Number:
SUBSTITUTION REQUEST DATA SUBSTITUTION REQUESTED IS FOR: Reason for request: □ Named product (manufacturer/model)
□ Product type, material, finish or formulation.
□ Fabrication or installation methods.
SPECIFIED ITEM IS INDICATED IN THE FOLLOWING DOCUMENTS: Specification Section No. Page and Paragraph:
Drawing (List all Drawings affected) No.
COST/BENEFIT ANALYSIS
Describe in detail alteration to other parts of the Project required by use of requested substitution:
Total net cost of any other required alterations, including overhead and profit: $
Cost of Contractor's administration: $
Total cost savings: $
Total cost/benefit to Owner: $
Benefits to Owner other than financial:
ADDITIONAL INFORMATION REQUIRED
COMPLETE THE REVERSE SIDE AND ATTACH THE FOLLOWING INFORMATION:
1. Manufacturer’s technical data sheets on proposed products.
2. Manufacturer’s standard form of warranty.
3. Letter on manufacturer’s letterhead stating that manufacturer will warrant products as specified.
Request for Substitution
Reviewed August 1, 2007
COMPARISON OF PRODUCTS
Fill in the following blanks as applicable to the product, material or method. As a guide, if an item is indicated in the Specification as
a performance or materials requirement, corresponding information about the proposed substitution is required to facilitate evaluation
of the proposed substitution. Requests lacking relevant information will be rejected. The burden of proof of the merit of the proposed
substitution is upon the submitter:
SPECIFIED PRODUCT, MATERIAL OR METHOD PROPOSED SUBSTITUTION Description: Description:
Product Name: Product Name:
Type: Type:
Model No: Model No:
Fire rating (hours): Fire rating (hours):
Thickness: Thickness:
Composition: Composition:
Availability (time): Availability (time):
Country of manufacture: Country of manufacture:
Substrate preparation required: Substrate preparation required:
Length of warranty (years): Length of warranty (years):
Length of finish warranty (years): Length of finish warranty (years):
Extended warranty available? Extended warranty available?
□ No □ Yes Number of Years □ No □ Yes Number of Years
Sound transfer coefficient (STC): Sound transfer coefficient (STC):
Resistance to chemicals, if specified (list): Resistance to chemicals, if specified (list):
Other specified performance criteria (list): Other specified performance criteria (list):
GENERAL CONTRACTOR'S REVIEW
I certify that I have checked the above documentation for the proposed Request for Substitution and warrant it to be substantially
complete and accurate. I further certify that all other trades affected by the proposed substitution have been consulted and related
material and labor costs have been addressed.
Name and Title of Person Signing:
Signature: Date:
ARCHITECT / ENGINEER'S ACTION
□ Accepted – Make submittals in accordance with product specification and Division 01 Section "Submittal Procedures".
□ Accepted as Noted – Make submittals in accordance with product specification and Division 01 Section "Submittal Procedures".
□ Rejected – Use specified product/materials.
□ Received too late – use specified product/materials.
Signature Date:
Remarks:
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CONTRACT MODIFICATION PROCEDURES
Section 01 2600 – Page 1 of 2
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Minor changes in the Work.
2. Change Orders.
3. Construction Change Directives.
B. Related Requirements:
1. Section 01 2500: Substitution requests made after Contract award.
C. The Architect shall not be responsible for changes from requirements in the Contract
Documents directed by the Owner or made by the Contractor without the Architect’s approval,
including product substitutions.
1.2 MINOR CHANGES IN THE WORK
A. Architect will issue supplemental instructions authorizing minor changes in the Work that do
not involve adjustment to Contract Sum or Contract Time, on AIA Document G710,
"Architect's Supplemental Instructions".
1.3 PROPOSAL REQUESTS
A. Owner-Initiated Proposal Requests: Architect will issue detailed description of proposed
changes in the Work that may require adjustment to Contract Sum or Contract Time.
1. Work Change Proposal Requests issued by Architect are not instructions either to stop
work in progress or to execute the proposed change.
2. Within time specified in Proposal Request after receipt of Proposal Request, submit
quotation estimating cost adjustments to Contract Sum and Contract Time necessary to
execute the change.
a. Include list of quantities of products required or eliminated and unit costs, with
total amount of purchases and credits to be made. If requested, furnish survey data
to substantiate quantities.
b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade
discounts.
c. Include costs of labor and supervision directly attributable to the change.
d. Include an updated Contractor's construction schedule that indicates the effect of
the change, including, but not limited to, changes in activity duration, start and
finish times, and activity relationship. Use available total float before requesting
an extension of the Contract Time.
B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the
Contract, Contractor may initiate a claim by submitting a request for a change to Architect.
1. Submit proposed change request within 15 days after becoming aware of unforeseen
conditions.
2. Include statement outlining reasons for the change and effect of the change on the Work.
Provide complete description of the proposed change. Indicate effect of proposed change
on the Contract Sum and the Contract Time.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CONTRACT MODIFICATION PROCEDURES
Section 01 2600 – Page 2 of 2
3. Include list of quantities of products required or eliminated and unit costs, with total
amount of purchases and credits to be made. If requested, furnish survey data to
substantiate quantities.
4. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade
discounts.
5. Include costs of labor and supervision directly attributable to the change.
6. Comply with requirements in Section 01 2500 if proposed change requires Substitutions
of products or systems from those specified.
7. Proposal Request Form: AIA Document G709 for Proposal Requests.
1.4 ADMINISTRATIVE CHANGE ORDERS
A. Allowance Adjustment: See Section 01 2100 for administrative procedures for preparation of
Change Order Proposal for adjusting Contract Sum to reflect actual costs of Allowances.
B. Unit Price Adjustment: See Section 01 2200 for administrative procedures for preparation of
Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price
work.
1.5 CHANGE ORDER PROCEDURES
A. On Owner's approval of a Work Changes Proposal Request, Architect will issue a Change Order
for signatures of Owner and Contractor on AIA Document G701.
1.6 CONSTRUCTION CHANGE DIRECTIVE
A. Construction Change Directive: Architect may issue a Construction Change Directive on
AIA Document G714 Construction Change Directive instructs Contractor to proceed with a
change in the Work, for subsequent inclusion in a Change Order.
1. Construction Change Directive contains a complete description of change in the Work. It
also designates method to be followed to determine change in the Contract Sum or the
Contract Time.
B. Documentation: Maintain detailed records on a time and material basis of work required by the
Construction Change Directive.
1. After completion of change, submit an itemized account and supporting data necessary to
substantiate cost and time adjustments to the Contract.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PAYMENT PROCEDURES
Section 01 2900 – Page 1 of 4
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes: Administrative and procedural requirements for preparing and processing
Applications for Payment.
B. Related Requirements:
1. Section 01 2100: Procedural requirements governing handling and processing of
Allowances.
2. Section 01 2200: Administrative requirements governing use of Unit Prices.
3. Section 01 2600: Administrative procedures for handling changes to the Contract.
1.2 DEFINITIONS
A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract
Sum to various portions of the Work and used as the basis for reviewing Contractor's
Applications for Payment.
1.3 SCHEDULE OF VALUES
A. Coordination: Coordinate preparation of the Schedule of Values with preparation of
Contractor's construction schedule.
1. Coordinate line items in the Schedule of Values with other required administrative forms
and schedules, including the following:
a. Application for Payment forms with continuation sheets.
b. Submittal schedule.
c. Items required to be indicated as separate activities in Contractor's construction
schedule.
2. Submit the Schedule of Values to Architect at earliest possible date, but no later than 10
days before the date scheduled for submittal of initial Applications for Payment.
3. Subschedules for Phased Work: Where the Work is separated into phases requiring
separately phased payments, provide subschedules showing values coordinated with each
phase of payment.
4. Subschedules for Work Packages: Where Contract Documents are issued in more than
one Work Package, provide subschedules showing values coordinated with each Work
Package.
B. Format and Content: Use Project Manual table of contents as a guide to establish line items for
the Schedule of Values. Provide at least one line item for each Specification Section.
1. Identification: Include the following Project identification on the Schedule of Values:
a. Project name and location.
b. Name of Architect.
c. Architect's project number.
d. Contractor's name and address.
e. Date of submittal.
2. Arrange Schedule of Values consistent with format of AIA Document G703
a. Related Specification Section or Division.
b. Description of the Work.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SECTION NAME
Section 00 0000 – Page 2 of 4
c. Name of subcontractor.
d. Name of manufacturer or fabricator.
e. Name of supplier.
f. Change Orders (numbers) that affect value.
g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-
hundredth percent, adjusted to total 100 percent.
1) Labor.
2) Materials.
3) Equipment.
3. Allowances: Provide separate line item in Schedule of Values for each allowance. Show
line-item value of unit-cost allowances, as product of the unit cost, multiplied by
measured quantity. Use information indicated in Contract Documents to determine
quantities.
4. Purchase Contracts: Provide separate line item in Schedule of Values for each purchase
contract. Show line-item value of purchase contract. Indicate owner payments or
deposits, if any, and balance to be paid by Contractor.
5. Each item in the Schedule of Values and Applications for Payment shall be complete.
Include total cost and proportionate share of general overhead and profit for each item.
a. Temporary facilities and other major cost items that are not direct cost of actual
work-in-place may be shown either as separate line items in the Schedule of
Values or distributed as general overhead expense, at Contractor's option.
1.4 APPLICATIONS FOR PAYMENT
A. Each Application for Payment following the initial Application for Payment shall be consistent
with previous applications and payments as certified by Architect and paid for by Owner.
1. Initial Application for Payment, Application for Payment at time of Substantial
Completion, and final Application for Payment involve additional requirements.
B. Payment Application Times: The date for each progress payment is indicated in the Agreement
between Owner and Contractor. The period of construction work covered by each Application
for Payment is the period indicated in the Agreement.
1. Submit PDF copy of draft Application for Payment seven days before due date for review
by Architect.
C. Application for Payment Forms: Use forms provided by Owner for Applications for Payment.
Sample copies are included in Project Manual.
D. Application Preparation: Complete every entry on form. Notarize and execute by a person
authorized to sign legal documents on behalf of Contractor. Architect will return incomplete
applications without action.
1. Entries shall match data on the Schedule of Values and Contractor's construction
schedule. Use updated schedules if revisions were made.
2. Include amounts for work completed following previous Application for Payment,
whether or not payment has been received. Include only amounts for work completed at
time of Application for Payment.
3. Include amounts of Change Orders and Construction Change Directives issued before last
day of construction period covered by application.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PAYMENT PROCEDURES
Section 01 2900 – Page 3 of 4
4. Indicate separate amounts for work being carried out under Owner-requested project
acceleration.
E. Stored Materials: Include in Application for Payment amounts applied for materials or
equipment purchased or fabricated and stored, but not yet installed. Differentiate between items
stored on-site and items stored off-site.
1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of
surety to payment, for stored materials.
2. Provide supporting documentation that verifies amount requested, such as paid invoices.
Match amount requested with amounts indicated on documentation; do not include
overhead and profit on stored materials.
3. Provide summary documentation for stored materials indicating the following:
a. Value of materials previously stored and remaining stored as of date of previous
Applications for Payment.
b. Value of previously stored materials put in place after date of previous Application
for Payment and on or before date of current Application for Payment.
c. Value of materials stored since date of previous Application for Payment and
remaining stored as of date of current Application for Payment.
F. Transmittal: Submit three signed and notarized original copies of each Application for Payment
to Architect by method ensuring receipt 24. One copy shall include waivers of lien and similar
attachments if required.
1. Transmit each copy with a transmittal form listing attachments and recording appropriate
information about application.
G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's
lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and
related to the Work covered by the payment.
1. Submit partial waivers on each item for amount requested in previous application, after
deduction for retainage, on each item.
2. When an application shows completion of an item, submit conditional final or full
waivers.
3. Owner reserves the right to designate which entities involved in the Work must submit
waivers.
4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.
5. When an application shows completion of an item, submit conditional final or full
waivers.
6. Owner reserves the right to designate which entities involved in the Work must submit
waivers.
7. Submit final Application for Payment with or preceded by conditional final waivers from
every entity involved with performance of the Work covered by the application who is
lawfully entitled to a lien.
8. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Owner.
H. Initial Application for Payment: Administrative actions and submittals that must precede or
coincide with submittal of first Application for Payment include the following:
1. List of subcontractors.
2. Schedule of values.
3. Contractor's construction schedule (preliminary if not final).
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SECTION NAME
Section 00 0000 – Page 4 of 4
4. Combined Contractor's construction schedule (preliminary if not final) incorporating
Work of multiple contracts, with indication of acceptance of schedule by each Contractor.
5. Products list (preliminary if not final).
6. Schedule of unit prices.
7. Submittal schedule (preliminary if not final).
8. List of Contractor's principal consultants.
9. Copies of building permits.
10. Copies of authorizations and licenses from authorities having jurisdiction for
performance of the Work.
11. Initial progress report.
12. Report of preconstruction conference.
1. Cashflow projection.
I. Application for Payment at Substantial Completion: After Architect issues Certificate of
Substantial Completion, submit Application for Payment showing 100 percent completion for
portion of the Work claimed as substantially complete.
1. Include documentation supporting claim that the Work is substantially complete and a
statement showing an accounting of changes to the Contract Sum.
2. This application shall reflect Certificates of Substantial Completion issued previously for
Owner occupancy of designated portions of the Work.
J. Final Payment Application: After completing Project closeout requirements, submit final
Application for Payment with releases and supporting documentation not previously submitted
and accepted, including the following items.
1. Evidence of completion of Project closeout requirements.
2. Insurance certificates for products and completed operations where required and proof
that taxes, fees, and similar obligations were paid.
3. Updated final statement, accounting for final changes to the Contract Sum.
4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."
5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."
6. AIA Document G707, "Consent of Surety to Final Payment."
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PROJECT MANAGEMENT AND COORDINATION
Section 01 3100 – Page 1 of 8
PART 1 - GENERAL
1.1 SUMMARY
A. Section includes administrative provisions for coordinating construction operations on Project
including, but not limited to, the following:
1. General coordination procedures.
2. Coordination drawings.
3. Requests for Information/Interpretation (RFIs).
4. Project Web site.
5. Project meetings.
B. Related Requirements:
1. Section 01 7300: Procedures for coordinating general installation and field-engineering
services, including establishment of benchmarks and control points.
2. Section 01 7700: Procedures for coordinating closeout of the Contract.
3. Section 01 9113: Procedures for coordinating the Work with Owner's Commissioning
Authority.
1.2 INFORMATIONAL SUBMITTALS
A. Subcontract List: Prepare written summary identifying individuals or firms proposed for each
portion of the Work, including those who are to furnish products or equipment fabricated to a
special design. Include the following information in tabular form:
1. Name, address, and telephone number of entity performing subcontract or supplying
products.
2. Number and title of related Specification Sections covered by subcontract.
3. Drawing number and detail references, as appropriate, covered by subcontract.
B. Key Personnel Names: Within 10 working days of starting construction operations, submit a list
of key personnel assignments, including superintendent and other personnel in attendance at
Project site. Identify individuals and their duties and responsibilities; list addresses and
telephone numbers, including home, office, and cellular telephone numbers and e-mail
addresses. Provide names, addresses, and telephone numbers of individuals assigned as
alternates in the absence of individuals assigned to Project.
1.3 GENERAL COORDINATION PROCEDURES
A. Prepare memoranda for distribution to each party involved, outlining special procedures
required for coordination. Include such items as required notices, reports, and list of attendees at
meetings.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PROJECT MANAGEMENT AND COORDINATION
Section 01 3100 – Page 2 of 8
B. Administrative Procedures: Coordinate scheduling and timing of required administrative
procedures with other construction activities to avoid conflicts and to ensure orderly progress of
the Work. Such administrative activities include, but are not limited to, the following:
1. Preparation of Contractor's construction schedule.
2. Preparation of the schedule of values.
3. Installation and removal of temporary facilities and controls.
4. Delivery and processing of submittals.
5. Progress meetings.
6. Preinstallation conferences.
7. Project closeout activities.
8. Startup and adjustment of systems.
9. Salvage materials and equipment involved in performance of, but not actually
incorporated into, the Work. See other Sections for disposition of salvaged materials that
are designated as Owner's property.
1.4 COORDINATION
A. Coordinate scheduling, submittals, and Work of various Specification sections and Drawing
notes to ensure efficient and orderly sequence of installation of interdependent construction
elements.
B. Coordinate selection of products specified in different Specification sections for compatibility.
Compatibility among Contractor's options is not assured by listed manufacturers or products in
the Specifications or Drawings, but must be provided by the Contractor.
C. Verify that utility requirements and characteristics of operating equipment are compatible with
building utilities.
D. Coordinate construction operations for efficient and orderly installation of each part of the
Work. Coordinate construction operations for Work specified in different Sections that depend
on each other for proper installation, connection, and operation. Lay out Work to provide
required headroom and width in egress paths.
E. Coordination of installation location and sequence between elements of the Work is a basic
Contract requirement. Locations of concealed elements shown on Drawings that connect to
exposed elements are intended only as diagrams; final locations are the responsibility of the
Contractor within Contract requirements.
F. Locations of access panels shown on Drawings are intended only diagrammatically. Locate
access panels to provide convenient and direct location to concealed controls and equipment.
G. Coordinate horizontal and vertical space requirements, support sizes and locations, and
installation of Work indicated diagrammatically on Drawings, including concealed spaces.
Route concealed pipes, ducts, conduit, and similar items in orderly manner with long
dimensions parallel to column grid lines where possible.
H. Coordinate locations of concealed framing, blocking, and other supports with manufacturer
requirements for support and anchorage.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PROJECT MANAGEMENT AND COORDINATION
Section 01 3100 – Page 3 of 8
I. Utilize spaces efficiently to maximize accessibility for subsequent Work, for maintenance, for
repairs, and to permit removal and replacement.
J. Coordinate equipment locations and utility supplies to such locations with manufacturer product
information for operational clearances and for maintenance access.
K. In finished areas, except as otherwise indicated, conceal pipes, ducts, and wiring within
construction. Coordinate locations of fixtures and outlets with finish elements.
L. Coordinate enclosure of Work with required inspections and tests to minimize need for
uncovering Work for those purposes.
M. Coordinate completion and clean-up of Work of separate sections in preparation for Substantial
Completion and for portions of Work designated for Owner's partial occupancy.
N. Preparation of coordination drawings for work of different trades is Contractor’s option. Such
drawings will not be reviewed by the Architect.
1.5 COORDINATION DRAWINGS
1.6 REQUESTS FOR INFORMATION OR INTERPRETATION (RFIs)
A. RFIs will be accepted and processed by the Architect only on Contract Documents prepared by
the Architect or its consultants that are sealed and have been issued for construction.
1. Requests for information or interpretation of preliminary drawings or specifications shall
be made by normal correspondences, not by RFI. Architect’s responses to such requests
do not constitute Contract requirements for the Work.
B. Owner Documents: Requests for information or interpretation of Owner-prepared Contract
Documents shall be made by normal correspondence, not by RFI. Owner is responsible for
responding to such requests. Provide contemporaneous copies to Architect.
C. Immediately on discovery of the need for additional information or interpretation of the
Contract Documents, Contractor shall prepare and submit an RFI in the form specified.
1. Architect will return RFIs submitted to Architect by other entities controlled by
Contractor with no response.
2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's
work or work of subcontractors.
D. Submission of an RFI constitutes representation that the Contractor requires additional
information about the Contract Documents after having made careful study and comparison of
the Contract Documents, field conditions, other Owner-provided information,
Contractor-prepared coordination drawings, and prior project correspondence or documentation.
E. If upon evaluation of the RFI the Architect finds that the requested information is contained in
the Contract Documents or by other documents and/or methods as outlined in paragraph above,
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PROJECT MANAGEMENT AND COORDINATION
Section 01 3100 – Page 4 of 8
the Owner has the option to obtain reimbursement from the Contractor for costs incurred by the
Owner for the Architect's services and expenses made necessary in answering such requests.
F. Content of the RFI: Include detailed, legible description of item needing information or
interpretation and the following:
1. Project name.
2. Project number.
3. Date.
4. Name of Contractor.
5. Name of Architect.
6. RFI number, numbered sequentially.
7. RFI subject.
8. Specification Section number and title and related paragraphs, as appropriate.
9. Drawing number and detail references, as appropriate.
10. Field dimensions and conditions, as appropriate.
11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the
Contract Time or the Contract Sum, Contractor shall state impact in the RFI.
12. Contractor's signature.
13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop
Drawings, coordination drawings, and other information necessary to fully describe items
needing interpretation.
a. Include dimensions, thicknesses, structural grid references, and details of affected
materials, assemblies, and attachments on attached sketches.
G. RFI Submission: RFIs shall be submitted in electronic form using the Architect’s InfoExchange
internet site. Paper RFIs, e-mail, faxes, and other media are not acceptable and will be returned
without action.
1. At the beginning of the Project, the Architect will set up accounts for Contractor’s
authorized personnel, including log-in information and passwords. Users will be able to
change passwords after logging in for the first time.
2. Complete the form provided by the InfoExchange software in full. Forms with boxes that
are blank will not be processed.
3. In the box marked “Question”, insert the text of the request together with Contractor’s
suggested resolution and other pertinent information.
4. Sketches, diagrams, product data sheets, and other supplementary information may be
attached to the form as PDF electronic files, but the actual text of the request must be
entered into the form. Forms that have “See attached document” or language of similar
import in the Question box will be not be processed.
5. Web Address: http://infox.gspnet.com/userweb/login/login.aspx.
H. Architect's Action: Architect will review each RFI, determine action required, and respond.
Allow at least five working days for Architect's response for each RFI. RFIs received by
Architect after 1:00 p.m. will be considered as received the following working day.
1. The following Contractor-generated RFIs will be returned without action:
a. Requests for approval of submittals.
b. Requests for approval of substitutions.
c. Requests for approval of Contractor's means and methods.
d. Requests for coordination information already indicated in the Contract
Documents.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PROJECT MANAGEMENT AND COORDINATION
Section 01 3100 – Page 5 of 8
e. Requests for adjustments in the Contract Time or the Contract Sum.
f. Requests for interpretation of Architect's actions on submittals.
g. Incomplete RFIs or inaccurately prepared RFIs.
2. Architect's action may include request for additional information or clarification, in
which case Architect's time for response will date from time of receipt of additional
information or clarification from Contractor.
3. Architect's action on RFIs that may result in a change to the Contract Time or the
Contract Sum may be eligible for Contractor to submit Change Proposal according to
Section 01 2600.
a. If Contractor believes the RFI response warrants change in the Contract Time or
the Contract Sum, notify Architect in writing within three working days of receipt
of the RFI response.
I. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response
to affected parties. Review response and notify Architect within three working days if
Contractor disagrees with response.
J. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by RFI number.
Submit copies of log at Owner-Architect-Contractor meetings.
1. Project name.
2. Name and address of Contractor.
3. Name and address of Architect.
4. RFI number including RFIs that were returned without action or withdrawn.
5. RFI description.
6. Date the RFI was submitted.
7. Date Architect's response was received.
1.7 PROJECT WEB SITE
A. Use Architect's Project Web site for purposes of hosting and managing project communication
and documentation until Final Completion. Project Web site shall include the following
functions:
1. Project directory.
2. Project correspondence.
3. Meeting minutes.
4. Contract modifications forms and logs.
5. RFI forms and logs.
6. Task and issue management.
7. Photo documentation.
8. Schedule and calendar management.
9. Submittals forms and logs.
10. Payment application forms.
11. Drawing and specification document hosting, viewing, and updating.
12. Online document collaboration.
13. Reminder and tracking functions.
14. Archiving functions.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PROJECT MANAGEMENT AND COORDINATION
Section 01 3100 – Page 6 of 8
1.8 PROJECT MEETINGS
A. General: Schedule and conduct meetings and conferences at Project site unless otherwise
indicated.
1. Attendees: Inform participants and others involved, and individuals whose presence is
required, of date and time of each meeting. Notify Owner and Architect of scheduled
meeting dates and times.
2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.
3. Minutes: Entity responsible for conducting meeting will record significant discussions
and agreements achieved. Distribute the meeting minutes to everyone concerned,
including Owner and Architect, within three working days of the meeting.
B. Preconstruction Conference: Schedule and conduct preconstruction conference before starting
construction, at a time convenient to Owner and Architect, but not later than 15 working days
after execution of the Agreement.
1. Conduct the conference to review responsibilities and personnel assignments.
2. Attendees: Authorized representatives of Owner, Architect, and their consultants;
Contractor and its superintendent; major subcontractors; suppliers; and other concerned
parties shall attend the conference. Participants at the conference shall be familiar with
Project and authorized to conclude matters relating to the Work.
3. Record and distribute meeting minutes.
4. Agenda: Discuss items of significance that could affect progress.
a. Tentative construction schedule.
b. Phasing.
c. Critical work sequencing and long-lead items.
d. Designation of key personnel and their duties.
e. Lines of communications.
f. Procedures for processing field decisions and Change Orders.
g. Procedures for RFIs.
h. Procedures for testing and inspecting.
i. Procedures for processing Applications for Payment.
j. Distribution of the Contract Documents.
k. Submittal procedures.
l. Preparation of record documents.
m. Use of the premises and existing building.
n. Work restrictions.
o. Working hours.
p. Owner's occupancy requirements.
q. Responsibility for temporary facilities and controls.
r. Procedures for moisture and mold control.
s. Procedures for disruptions and shutdowns.
t. Construction waste management and recycling.
u. Parking availability.
v. Office, work, and storage areas.
w. Equipment deliveries and priorities.
x. First aid.
y. Security.
z. Progress cleaning.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PROJECT MANAGEMENT AND COORDINATION
Section 01 3100 – Page 7 of 8
C. Progress Meetings: Conduct progress meetings at biweekly intervals.
1. Coordinate dates of meetings with preparation of payment requests.
2. Attendees: In addition to representatives of Owner, and Architect, each contractor,
subcontractor, supplier, and other entity concerned with current progress or involved in
planning, coordination, or performance of future activities shall be represented at these
meetings. All participants at the meeting shall be familiar with Project and authorized to
conclude matters relating to the Work.
3. Agenda: Review and correct or approve minutes of previous progress meeting. Review
other items of significance that could affect progress. Include topics for discussion as
appropriate to status of Project.
a. Contractor's Construction Schedule: Review progress since the last meeting.
Determine whether each activity is on time, ahead of schedule, or behind schedule,
in relation to Contractor's construction schedule. Determine how construction
behind schedule will be expedited; secure commitments from parties involved to
do so. Discuss whether schedule revisions are required to ensure that current and
subsequent activities will be completed within the Contract Time.
1) Review schedule for next period.
b. Review present and future needs of each entity present, including the following:
1) Interface requirements.
2) Sequence of operations.
3) Status of submittals.
4) Deliveries.
5) Off-site fabrication.
6) Access.
7) Site utilization.
8) Temporary facilities and controls.
9) Progress cleaning.
10) Quality and work standards.
11) Status of correction of deficient items.
12) Field observations.
13) Status of RFIs.
14) Status of proposal requests.
15) Pending changes.
16) Status of Change Orders.
17) Pending claims and disputes.
18) Documentation of information for payment requests.
4. Minutes: Record and distribute the meeting minutes to each party present and to parties
requiring information.
a. Schedule Updating: Revise Contractor's construction schedule after each progress
meeting where revisions to the schedule have been made or recognized. Issue
revised schedule concurrently with the report of each meeting.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PROJECT MANAGEMENT AND COORDINATION
Section 01 3100 – Page 8 of 8
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CONSTRUCTION PROGRESS DOCUMENTATION
Section 01 3200 – Page 1 of 4
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes Administrative and procedural requirements for documenting the progress of
construction during performance of the Work.
1. Startup construction schedule.
2. Contractor's construction schedule.
3. Construction schedule updating reports.
4. Daily construction reports.
5. Material location reports.
6. Site condition reports.
7. Special reports.
B. Related Requirements:
1. Section 01 4000: Quality Requirements.
1.2 INFORMATIONAL SUBMITTALS
A. Format for Submittals: PDF electronic file.
B. Startup construction schedule.
1. Approval of cost-loaded, startup construction schedule will not constitute approval of
schedule of values for cost-loaded activities.
C. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule
for entire construction period.
D. Construction Schedule Updating Reports: Submit with Applications for Payment.
E. Daily Construction Reports: Submit at weekly intervals.
1.3 COORDINATION
A. Coordinate Contractor's construction schedule with the schedule of values, submittal schedule,
progress reports, payment requests, and other required schedules and reports.
1. Secure time commitments for performing critical elements of the Work from entities
involved.
2. Coordinate each construction activity in the network with other activities and schedule
them in proper sequence.
PART 2 - PRODUCTS
2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL
A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of final
completion.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CONSTRUCTION PROGRESS DOCUMENTATION
Section 01 3200 – Page 2 of 4
1. Contract completion date shall not be changed by submission of a schedule that shows an
early completion date, unless specifically authorized by Change Order.
B. Activities: Treat each story or separate area as a separate numbered activity for each main
element of the Work.
C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and
as follows in schedule, and show how sequence of the Work is affected.
1. Phasing: Arrange list of activities on schedule by phase.
2. Work Restrictions: Show the effect of the following items on the schedule.
a. Coordination with existing construction.
b. Limitations of continued occupancies.
c. Uninterruptible services.
d. Partial occupancy before Substantial Completion.
e. Use of premises restrictions.
f. Provisions for future construction.
g. Seasonal variations.
h. Environmental control.
3. Work Stages: Indicate important stages of construction for each major portion of the
Work.
a. Subcontract awards.
b. Submittals.
c. Purchases.
d. Mockups.
e. Fabrication.
f. Sample testing.
g. Deliveries.
h. Installation.
i. Tests and inspections.
j. Adjusting.
k. Curing.
l. .
4. Construction Areas: Identify each major area of construction for each major portion of
the Work. Indicate where each construction activity within a major area must be
sequenced or integrated with other construction activities to provide for the following
items.
a. Structural completion.
b. Temporary enclosure and space conditioning.
c. Permanent space enclosure.
d. Completion of mechanical installation.
e. Completion of electrical installation.
f. Substantial Completion.
D. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or
commence before submittal of next schedule update. Summarize the following issues:
1. Unresolved issues.
2. Unanswered Requests for Information.
3. Rejected or unreturned submittals.
4. Notations on returned submittals.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CONSTRUCTION PROGRESS DOCUMENTATION
Section 01 3200 – Page 3 of 4
5. Pending modifications affecting the Work and Contract Time.
E. Recovery Schedule: When periodic update indicates the Work is 14 or more calendar days
behind the current approved schedule, submit separate recovery schedule indicating means by
which Contractor intends to regain compliance with the schedule. Indicate changes to working
hours, working days, crew sizes, and equipment required to achieve compliance, and date by
which recovery will be accomplished.
2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART)
A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal, Gantt-chart-type,
Contractor's construction schedule within 10 working days of date established for the Notice to
Proceed. Base schedule on the startup construction schedule and additional information received
since the start of Project.
B. Preparation: Indicate each significant construction activity separately. Identify first workday of
each week with a continuous vertical line.
1. For construction activities that require three months or longer to complete, indicate an
estimated completion percentage in 10 percent increments within time bar.
2.3 REPORTS
A. Daily Construction Reports: Prepare a daily construction report recording the following
information concerning events at Project site:
1. List of subcontractors at Project site.
2. List of separate contractors at Project site.
3. Approximate count of personnel at Project site.
4. Equipment at Project site.
5. Material deliveries.
6. High and low temperatures and general weather conditions, including presence of rain or
snow.
7. Accidents.
8. Meetings and significant decisions.
9. Unusual events (see special reports).
10. Stoppages, delays, shortages, and losses.
11. Meter readings and similar recordings.
12. Emergency procedures.
13. Orders and requests of authorities having jurisdiction.
14. Change Orders received and implemented.
15. Construction Change Directives received and implemented.
16. Services connected and disconnected.
17. Equipment or system tests and startups.
18. Partial completions and occupancies.
19. Substantial Completions authorized.
B. Site Condition Reports: Immediately on discovery of a difference between site conditions and
the Contract Documents, prepare and submit a detailed report. Submit with a Request for
Information. Include a detailed description of the differing conditions, together with
recommendations for changing the Contract Documents.
Charlottesville – Albemarle Airport Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CONSTRUCTION PROGRESS DOCUMENTATION
Section 01 3200 – Page 4 of 4
2.4 SPECIAL REPORTS
A. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project
site, whether or not related directly to the Work, prepare and submit a special report. List chain
of events, persons participating, response by Contractor's personnel, evaluation of results or
effects, and similar pertinent information. Advise Owner in advance when these events are
known or predictable.
PART 3 - EXECUTION
3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE
A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect
actual construction progress and activities. Issue schedule one week before each regularly
scheduled progress meeting.
1. Revise schedule immediately after each meeting or other activity where revisions have
been recognized or made. Issue updated schedule concurrently with the report of each
such meeting.
2. Include a report with updated schedule that indicates every change, including, but not
limited to, changes in logic, durations, actual starts and finishes, and activity durations.
3. As the Work progresses, indicate final completion percentage for each activity.
B. Distribution: Distribute copies of approved schedule to Architect Owner, separate contractors,
testing and inspecting agencies, and other parties identified by Contractor with a need-to-know
schedule responsibility.
1. Post copies in Project meeting rooms and temporary field offices.
2. When revisions are made, distribute updated schedules to the same parties and post in the
same locations. Delete parties from distribution when they have completed their assigned
portion of the Work and are no longer involved in performance of construction activities.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBMITTAL PROCEDURES
Section 01 3300 – Page 1 of 8
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Submittals schedule.
2. Administrative and procedural requirements for submitting Shop Drawings, Product
Data, Samples, and other submittals.
B. Related Sections:
1. Section 01 7823: Submission of operation and maintenance manuals.
2. Section 01 7839: Submission of record Drawings, record Specifications, and record
Product Data.
1.2 DEFINITIONS
A. Action Submittals: Written and graphic information and physical samples that require
Architect's responsive action. Action submittals are those submittals indicated in individual
Specification Sections as action submittals.
B. Informational Submittals: Written and graphic information and physical samples that do not
require Architect's responsive action. Submittals may be rejected for not complying with
requirements. Informational submittals are those submittals indicated in individual
Specification Sections as informational submittals. The Architect may designate portions of
Action Submittals as Informational Submittals at its discretion.
C. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems
used for representing documents in a device-independent and display resolution-independent
fixed-layout document format.
1.3 ACTION SUBMITTALS
A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates
required by construction schedule. Include time required for review, ordering, manufacturing,
fabrication, and delivery when establishing dates. Include additional time required for making
corrections or modifications to submittals noted by the Architect and additional time for
handling and reviewing submittals required by those corrections.
1. Coordinate submittal schedule with list of subcontracts, the schedule of values, and
Contractor's construction schedule.
2. Initial Submittal: Submit concurrently with start-up construction schedule. Include
submittals required during the first 60 days of construction. List those submittals
required to maintain orderly progress of the Work and those required early because of
long lead time for manufacture or fabrication.
3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's
construction schedule.
a. Submit revised submittal schedule to reflect changes in current status and timing
for submittals.
4. Format: Arrange the following information in tabular format.
a. Scheduled date for first submittal.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBMITTAL PROCEDURES
Section 01 3300 – Page 2 of 8
b. Specification Section number and title.
c. Submittal category: Action, informational.
d. Name of subcontractor.
e. Description of the Work covered.
f. Scheduled date for Architect's final release or approval.
1.4 SUBMITTAL ADMINISTRATIVE REQUIREMENTS
A. Architect's Digital Data Files: Electronic copies of individual drawing files (not Construction
Documents) of the Contract Drawings will be provided by Architect for Contractor's use in
preparing submittals.
1. Architect will furnish Contractor one set of digital data drawing files requested in writing
by Contractor for use in preparing Shop Drawings and Project record drawings.
a. Architect makes no representations as to the accuracy or completeness of digital
data drawing files as they relate to the Contract Drawings.
b. Digital Drawing Software Program: The Contract Drawings are available in
AutoCAD (.dwg); Architect's standard software application and CAD or BIM file
conventions for the project.
c. Contractor shall execute a data licensing agreement in the form of AIA Document
C106, Digital Data Licensing Agreement.
B. Coordination: Coordinate preparation and processing of submittals with performance of
construction activities.
1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other
submittals, and related activities that require sequential activity.
2. Submit all submittal items required for each Specification Section concurrently unless
partial submittals for portions of the Work are indicated on approved submittal schedule.
3. Submit action submittals and informational submittals required by the same Specification
Section as separate packages under separate transmittals.
4. Coordinate transmittal of different types of submittals for related parts of the Work so
processing will not be delayed because of need to review submittals concurrently for
coordination.
C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.
Time for review shall commence on Architect's receipt of submittal. Submittals received after 2
pm local time shall be deemed to be received on the following working day. No extension of
the Contract Time will be authorized because of failure to transmit submittals enough in
advance of the Work to permit processing, including resubmittals.
1. Initial Review: Allow at least 10 working days for initial review of each submittal.
Allow additional time if coordination with subsequent submittals is required. Architect
will advise Contractor when a submittal being processed must be delayed for
coordination or the size and complexity of the submittal.
2. Resubmittal Review: Allow at least 10 working days for review of each resubmittal.
D. Identification and Information: Place a permanent label or title block on each paper copy
submittal item for identification.
E. Options: Identify options requiring selection by the Architect.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBMITTAL PROCEDURES
Section 01 3300 – Page 3 of 8
F. Deviations: Identify deviations from the Contract Documents on submittals.
G. Additional Paper Copies: Unless additional copies are required for final submittal, and unless
Architect observes noncompliance with provisions in the Contract Documents, initial submittal
may serve as final submittal.
H. Transmittals: Assemble each submittal individually and appropriately for transmittal and
handling. Transmit submittals for each specification section with a separate transmittal form.
Architect will discard submittals received from sources other than Contractor.
1. Transmittal Form for Electronic Submittals: Use software-generated form from electronic
project management software acceptable to Architect, containing the following
information:
a. Project name.
b. Date.
c. Name and address of Architect.
d. Name of Construction Manager.
e. Name of Contractor.
f. Name of firm or entity that prepared submittal.
g. Names of subcontractor, manufacturer, and supplier.
h. Specification Section number and title.
i. Related physical samples submitted directly.
j. Indication of full or partial submittal.
k. Transmittal number, numbered consecutively.
l. Submittal and transmittal distribution record.
I. Options: Identify options requiring selection by Architect.
J. Deviations and Additional Information: On an attached separate sheet, prepared on Contractor's
letterhead, record relevant information, requests for data, revisions other than those requested
by Architect on previous submittals, and deviations from requirements in the Contract
Documents, including minor variations and limitations. Include same identification information
as related submittal.
K. Resubmittals:
1. Note date and content of previous submittal.
2. Note date and content of revision in label or title block and clearly indicate extent of
revision.
3. Resubmit submittals until they are marked "Approved" or "Approved as Noted" by
Architect.
L. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers,
fabricators, installers, authorities having jurisdiction, and others as necessary for performance of
construction activities. Show distribution on transmittal forms.
M. Use for Construction: Retain complete copies of submittals on Project site. Use only final action
submittals that are marked with approval notation from Architect's action stamp.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBMITTAL PROCEDURES
Section 01 3300 – Page 4 of 8
PART 2 - PRODUCTS
2.1 SUBMITTAL PROCEDURES
A. Transmit submittals for each specification section separately and as one group, regardless of the
number of installers or suppliers, unless otherwise permitted in writing by Architect.
B. General Submittal Procedure Requirements: Submit electronic files for action and informational
documents per the following requirements. The Architect will mark comments and apply its
review stamp electronically before returning the files to the Contractor. Contractor is
responsible for printing or otherwise distributing reviewed copies of submittals.
1. File Format: Portable document format [PDF] vector or scanned files; no other format is
acceptable. Files must include legible stamps and notations from Contractor’s review
indicating Contractor’s approval as required by the General Conditions. Submit all
documents of a given type of action submittal (Product Data or Shop Drawings) as single
files; individual files for separate brochures or drawing sheets are not acceptable.
2. Certifications: Where project-specific informational certifications are required by
individual Specification sections, Contractor shall scan the certification for submission
and place the certification with original signature in the project Record Documents.
3. Submittal Method: The Architect will provide access to Newforma document
management software without cost to Contractor. Contractor shall use the standard
transmittal forms provided by the Architect. Using e-mail or other proprietary software is
not acceptable.
C. Paper Copies of Shop Drawings: When requested by Architect or when requested by Contractor
and acceptable to Architect, Shop Drawings may be submitted for review. At the Architect’s
option, it may mark and return paper copies or scan copies to PDF files and return them
electronically.
1. The Architect’s review periods stated elsewhere in this Section do not include the time
required for returning reviewed paper Shop Drawings by post or courier service.
2. Submit three paper copies of each submittal, unless otherwise directed by Architect.
Architect will return one electronic PDF file or two paper copies.
D. Product Data: Collect information into a single submittal for each element of construction and
type of product or equipment.
1. If information must be specially prepared for submittal because standard published data
are not suitable for use, submit as Shop Drawings, not as Product Data.
2. Mark each copy of each submittal to show which products and options are applicable.
3. Include the following information, as applicable:
a. Manufacturer's catalog cuts.
b. Manufacturer's product specifications.
c. Standard color charts.
d. Statement of compliance with specified referenced standards.
e. Testing by recognized testing agency.
f. Application of testing agency labels and seals.
g. Notation of coordination requirements.
4. Submit Product Data before or concurrent with Samples.
5. Submit Product Data in the following format:
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBMITTAL PROCEDURES
Section 01 3300 – Page 5 of 8
a. Three paper copies of Product Data, unless otherwise indicated. Architect will
return one copy.
E. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base
Shop Drawings on reproductions of the Contract Documents or standard printed data.
F. Preparation: Fully illustrate requirements in the Contract Documents. Samples: Submit
Samples for review of kind, color, pattern, and texture for a check of these characteristics with
other elements and for a comparison of these characteristics between submittal and actual
component as delivered and installed.
1. Transmit Samples that contain multiple, related components such as accessories together
in one submittal package.
2. Identification: Attach label on unexposed side of Samples that includes the following:
3. Electronic Submittals: For projects where electronic submittals are required, provide
corresponding electronic submittal of Sample transmittal, digital image file illustrating
Sample characteristics, and identification information for record.
4. Disposition: Maintain sets of approved Samples at Project site, available for quality-
control comparisons throughout the course of construction activity. Sample sets may be
used to determine final acceptance of construction associated with each set.
a. Samples not incorporated into the Work, or otherwise designated as Owner's
property, are the property of Contractor.
5. Samples for Verification: Submit full-size units or Samples of size indicated, prepared
from same material to be used for the Work, cured and finished in manner specified, and
physically identical with material or product proposed for use, and that show full range of
color and texture variations expected. Samples include, but are not limited to, the
following: partial sections of manufactured or fabricated components; small cuts or
containers of materials; complete units of repetitively used materials; swatches showing
color, texture, and pattern; color range sets; and components used for independent testing
and inspection.
a. Number of Samples: Submit three sets of Samples. Architect will retain one
Sample set; remainder will be returned.
1) Submit a single Sample where assembly details, workmanship, fabrication
techniques, connections, operation, and other similar characteristics are to
be demonstrated.
2) If variation in color, pattern, texture, or other characteristic is inherent in
material or product represented by a Sample, submit at least three sets of
paired units that show approximate limits of variations.
G. Coordination Drawings: Comply with requirements specified in Section 01 3100.
H. Contractor's Construction Schedule: Comply with requirements specified in Section 01 3200.
I. Applications for Payment and Schedule of Values: Comply with requirements specified in
Section 01 2900.
J. Test and Inspection Reports and Schedule of Tests and Inspections Submittals: Comply with
requirements specified in Section 01 4000.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBMITTAL PROCEDURES
Section 01 3300 – Page 6 of 8
K. Closeout Submittals and Maintenance Material Submittals: Comply with requirements specified
in Section 01 7700.
L. Maintenance Data: Comply with requirements specified in Section 01 7823.
M. Subcontract List: Prepare written summary identifying individuals or firms proposed for each
portion of the Work, including those who are to furnish products or equipment fabricated to a
special design. Include the following information in tabular form:
1. Name, address, and telephone number of entity performing subcontract or supplying
products.
2. Number and title of related Specification Sections covered by subcontract.
3. Drawing number and detail references, as appropriate, covered by subcontract.
4. Submit subcontract list in PDF electronic file.
N. Qualification Data: Prepare written information that demonstrates capabilities and experience
of firm or person. Include lists of completed projects with project names and addresses, contact
information of architects and owners, and other information specified.
O. Welding Certificates: Prepare written certification that welding procedures and personnel
comply with requirements in the Contract Documents. Submit record of Welding Procedure
Specification and Procedure Qualification Record on American Welding Society (AWS) forms.
Include names of firms and personnel certified.
P. Installer Certificates: Submit written statements on manufacturer's letterhead certifying that
Installer complies with requirements in the Contract Documents and, where required, is
authorized by manufacturer for this specific Project.
Q. Manufacturer Certificates: Submit written statements on manufacturer's letterhead certifying
that manufacturer complies with requirements in the Contract Documents. Include evidence of
manufacturing experience where required.
R. Product Certificates: Submit written statements on manufacturer's letterhead certifying that
product complies with requirements in the Contract Documents.
S. Material Certificates: Submit written statements on manufacturer's letterhead certifying that
material complies with requirements in the Contract Documents.
T. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's
standard form, indicating and interpreting test results of material for compliance with
requirements in the Contract Documents.
U. Product Test Reports: Submit written reports indicating current product produced by
manufacturer complies with requirements in the Contract Documents. Base reports on
evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or
on comprehensive tests performed by a qualified testing agency.
V. Research Reports: Submit written evidence from ICC Evaluation Service that product complies
with building code in effect for Project.
1. Name of evaluation organization.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBMITTAL PROCEDURES
Section 01 3300 – Page 7 of 8
2. Date of evaluation.
3. Time period when report is in effect.
4. Product and manufacturers' names.
5. Description of product.
6. Test procedures and results.
7. Limitations of use.
W. Schedule of Tests and Inspections: Comply with requirements specified in Division 01 Section
"Quality Requirements."
X. Preconstruction Test Reports: Submit reports written by a qualified testing agency, on testing
agency's standard form, indicating and interpreting results of tests performed before installation
of product, for compliance with performance requirements in the Contract Documents.
Y. Compatibility Test Reports: Submit reports written by a qualified testing agency, on testing
agency's standard form, indicating and interpreting results of compatibility tests performed
before installation of product. Include written recommendations for primers and substrate
preparation needed for adhesion.
Z. Field Test Reports: Submit reports indicating and interpreting results of field tests performed
either during installation of product or after product is installed in its final location, for
compliance with requirements in the Contract Documents.
PART 3 - EXECUTION
3.1 CONTRACTOR'S REVIEW
A. Action and Informational Submittals: Review each submittal and check for coordination with
other Work of the Contract and for compliance with the Contract Documents. Note corrections
and field dimensions. Mark with approval stamp before submitting to Architect.
B. Project Closeout and Maintenance/Material Submittals: Refer to requirements in Division 01
Section "Closeout Procedures."
C. Contractor’s Approval Stamp: Wording shall clearly indicate the following information.
Submittals with review stamps that do not meet these requirements will be rejected without
review.
1. The submittal was reviewed for compliance with Contract requirements.
2. The submittal is marked as “Approved” or “Approved As Noted” per requirements of the
Conditions of the Contract.
3. Reviewer identification.
4. Review date.
3.2 ARCHITECT'S ACTION
A. General: Architect will not review submittals that do not bear acceptable Contractor's approval
stamp and will return them without action.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
SUBMITTAL PROCEDURES
Section 01 3300 – Page 8 of 8
B. Action Submittals: Architect will review each submittal, make marks to indicate corrections or
modifications required, and return it. Architect will stamp each submittal with an action stamp
and will mark stamp appropriately to indicate action, as follows:
1. Approved: Where submittal is marked "Approved", the Work covered by the submittal
may proceed provided it complies with the Contract Documents.
2. Approved as Noted: Where submittal is marked "Approved As Noted", the Work
covered by the submittal may proceed provided it complies with both Architect's
notations and corrections on the submittal and the Contract Documents.
3. Revise and Resubmit: Where the submittal is marked "Revise and Resubmit", do not
proceed with the Work covered by the submittal, including purchasing, fabrication,
delivery, or other activity for the product submitted. Revise or prepare a new submittal
according to Architect's notations and corrections.
4. Rejected: Where submittal is marked "Rejected", do not proceed with the Work covered
by the submittal. Prepare new submittal that complies with the Contract Documents.
C. Informational Submittals: Architect will review each submittal and will not return it, or will
return it if it is non-responsive to requirements. Architect has authority to designation portions
of action submittals as informational.
D. Partial submittals prepared for portion of the Work will be reviewed only when use of partial
submittals has received prior approval from Architect.
E. Incomplete submittals are not acceptable, will be considered nonresponsive, and will be
returned without review.
F. Submittals not required by the Contract Documents may not be reviewed and may be discarded.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
QUALITY REQUIREMENTS
Section 01 4000 – Page 1 of 8
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes: Administrative and procedural requirements for quality assurance and quality
control.
B. Testing and inspecting services are required to verify compliance with requirements specified or
indicated. These services do not relieve Contractor of responsibility for compliance with the
Contract Document requirements.
1. Specific quality-assurance and -control requirements for individual construction activities
are specified in the Sections that specify those activities. Requirements in those Sections
may also cover production of standard products.
2. Specified tests, inspections, and related actions do not limit Contractor's other quality-
assurance and -control procedures that facilitate compliance with the Contract Document
requirements.
3. Requirements for Contractor to provide quality-assurance and -control services required
by Architect, Owner, or authorities having jurisdiction are not limited by provisions of
this Section.
4. Specific test and inspection requirements are not specified in this Section.
C. Related Requirements:
1. Section 01 2100: Testing and inspecting allowances.
2. Section 01 4533: Structural tests and inspections.
1.2 DEFINITIONS
A. Quality-Assurance Services: Activities, actions, and procedures performed before and during
execution of the Work to guard against defects and deficiencies and substantiate that proposed
construction will comply with requirements.
B. Quality-Control Services: Tests, inspections, procedures, and related actions during and after
execution of the Work to evaluate that actual products incorporated into the Work and
completed construction comply with requirements. Services do not include contract
enforcement activities performed by Architect.
C. Preconstruction Testing: Tests and inspections performed specifically for Project before
products and materials are incorporated into the Work, to verify performance or compliance
with specified criteria.
D. Product Testing: Tests and inspections that are performed a testing agency qualified to conduct
product testing and acceptable to authorities having jurisdiction, to establish product
performance and compliance with specified requirements.
E. Source Quality-Control Testing: Tests and inspections that are performed at the source, e.g.,
plant, mill, factory, or shop.
F. Field Quality-Control Testing: Tests and inspections that are performed on-site for installation
of the Work and for completed Work.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
QUALITY REQUIREMENTS
Section 01 4000 – Page 2 of 8
G. Testing Agency: An entity engaged to perform specific tests, inspections, or both. Testing
laboratory shall mean the same as testing agency.
H. Installer/Applicator/Erector: Contractor or another entity engaged by Contractor as an
employee, Subcontractor, or Sub-subcontractor, to perform a particular construction operation,
including installation, erection, application, and similar operations.
1. Use of trade-specific terminology in referring to a trade or entity does not require that
certain construction activities be performed by accredited or unionized individuals, or
that requirements specified apply exclusively to specific trades.
1.3 CONFLICTING REQUIREMENTS
A. Referenced Standards: If compliance with two or more standards is specified and the standards
establish different or conflicting requirements for minimum quantities or quality levels, comply
with the most stringent requirement. Refer conflicting requirements that are different, but
apparently equal, to Architect for a decision before proceeding.
B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be
the minimum provided or performed. The actual installation may comply exactly with the
minimum quantity or quality specified, or it may exceed the minimum within reasonable limits.
To comply with these requirements, indicated numeric values are minimum or maximum, as
appropriate, for the context of requirements. Refer uncertainties to Architect for a decision
before proceeding.
1.4 INFORMATIONAL SUBMITTALS
A. Contractor's Quality-Control Plan: For quality-assurance and quality-control activities and
responsibilities.
B. Testing Agency Qualifications: For testing agencies specified in "Quality Assurance" Article to
demonstrate their capabilities and experience. Include proof of qualifications in the form of
recent report on inspection of the testing agency by a recognized authority.
C. Schedule of Tests and Inspections: Prepare in tabular form.
1. Specification Section number and title.
2. Entity responsible for performing tests and inspections.
3. Description of test and inspection.
4. Identification of applicable standards.
5. Identification of test and inspection methods.
6. Number of tests and inspections required.
7. Time schedule or time span for tests and inspections.
8. Requirements for obtaining samples.
9. Unique characteristics of each quality-control service.
1.5 CONTRACTOR'S QUALITY-CONTROL PLAN
A. Quality-Control Plan, General: Submit quality-control plan within 5 working days of Notice to
Proceed, and not less than 5 working days before preconstruction conference. Submit in format
acceptable to Architect. Identify personnel, procedures, controls, instructions, tests, records, and
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
QUALITY REQUIREMENTS
Section 01 4000 – Page 3 of 8
forms to be used to carry out Contractor's quality-assurance and quality-control responsibilities.
Coordinate with Contractor's construction schedule. The Quality Control Program shall be
organized to address, as a minimum, the following items:
1. Quality control organization;
2. Project progress schedule;
3. Submittals schedule;
4. Inspection requirements;
5. Quality control testing plan;
6. Documentation of quality control activities; and
7. Requirements for corrective action when criteria are not met.
B. Quality-Control Personnel Qualifications: Engage qualified full-time personnel trained and
experienced in managing and executing quality-assurance and quality-control procedures
similar in nature and extent to those required for Project.
C. Contractor Submittals Procedure: Describe procedures for ensuring compliance with
requirements through review and management of submittal process. Indicate qualifications of
personnel responsible for submittal review.
D. Testing and Inspection: In quality-control plan, include comprehensive schedule of Work
requiring testing or inspection, including the following.
1. Contractor-performed tests and inspections including subcontractor-performed tests and
inspections. Include required tests and inspections and Contractor-elected tests and
inspections.
2. Special inspections required by authorities having jurisdiction and indicated on the
"Statement of Special Inspections."
3. Owner-performed tests and inspections indicated in the Contract Documents [, including
tests and inspections indicated to be performed by the Commissioning Authority].
E. Continuous Inspection of Workmanship: Describe process for continuous inspection during
construction to identify and correct deficiencies in workmanship in addition to testing and
inspection specified. Indicate types of corrective actions to be required to bring work into
compliance with standards of workmanship established by Contract requirements.
F. Monitoring and Documentation: Maintain testing and inspection reports including log of
approved and rejected results. Include work Architect has indicated as nonconforming or
defective. Indicate corrective actions taken to bring nonconforming work into compliance with
requirements. Comply with requirements of authorities having jurisdiction.
1.6 REPORTS AND DOCUMENTS
A. Test and Inspection Reports: Prepare and submit certified written reports specified in other
Sections. Include the following:
1. Date of issue.
2. Project title and number.
3. Name, address, and telephone number of testing agency.
4. Dates and locations of samples and tests or inspections.
5. Names of individuals making tests and inspections.
6. Description of the Work and test and inspection method.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
QUALITY REQUIREMENTS
Section 01 4000 – Page 4 of 8
7. Identification of product and Specification Section.
8. Complete test or inspection data.
9. Test and inspection results and an interpretation of test results.
10. Record of temperature and weather conditions at time of sample taking and testing and
inspecting.
11. Comments or professional opinion on whether tested or inspected Work complies with
the Contract Document requirements.
12. Name and signature of laboratory inspector.
13. Recommendations on retesting and reinspecting.
B. Manufacturer's Technical Representative's Field Reports: Prepare written information
documenting manufacturer's technical representative's tests and inspections specified in other
Sections. Include the following:
1. Name, address, and telephone number of technical representative making report.
2. Statement on condition of substrates and their acceptability for installation of product.
3. Statement that products at Project site comply with requirements.
4. Summary of installation procedures being followed, whether they comply with
requirements and, if not, what corrective action was taken.
5. Results of operational and other tests and a statement of whether observed performance
complies with requirements.
6. Statement whether conditions, products, and installation will affect warranty.
7. Other required items indicated in individual Specification Sections.
C. Factory-Authorized Service Representative's Reports: Prepare written information documenting
manufacturer's factory-authorized service representative's tests and inspections specified in
other Sections. Include the following:
1. Name, address, and telephone number of factory-authorized service representative
making report.
2. Statement that equipment complies with requirements.
3. Results of operational and other tests and a statement of whether observed performance
complies with requirements.
4. Statement whether conditions, products, and installation will affect warranty.
5. Other required items indicated in individual Specification Sections.
D. Permits, Licenses, and Certificates: For Owner's records, submit copies of permits, licenses,
certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee
payments, judgments, correspondence, records, and similar documents, established for
compliance with standards and regulations bearing on performance of the Work.
1.7 QUALITY ASSURANCE
A. General: Qualifications paragraphs in this article establish the minimum qualification levels
required; individual Specification Sections specify additional requirements.
B. Specialists: Certain Specification Sections require that specific construction activities shall be
performed by entities who are recognized experts in those operations. Specialists shall satisfy
qualification requirements indicated and shall be engaged for the activities indicated.
1. Requirements of authorities having jurisdiction shall supersede requirements for
specialists.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
QUALITY REQUIREMENTS
Section 01 4000 – Page 5 of 8
C. Testing Agency Qualifications: An NRTL, an NVLAP, or an independent agency with the
experience and capability to conduct testing and inspecting indicated, as documented according
to ASTM E 329; and with additional qualifications specified in individual Sections; and, where
required by authorities having jurisdiction, that is acceptable to authorities.
1. NRTL: A nationally recognized testing laboratory according to 29 CFR 1910.7.
2. NVLAP: A testing agency accredited according to NIST National Voluntary Laboratory
Accreditation Program.
D. Manufacturer's Technical Representative Qualifications: Authorized representative of
manufacturer who is trained and approved by manufacturer to observe and inspect installation
of manufacturer's products that are similar in material, design, and extent to those indicated for
this Project.
E. Factory-Authorized Service Representative Qualifications: An authorized representative of
manufacturer who is trained and approved by manufacturer to inspect installation of
manufacturer's products that are similar in material, design, and extent to those indicated for this
Project.
F. Preconstruction Testing: Where testing agency is indicated to perform preconstruction testing
for compliance with specified requirements for performance and test methods, comply with the
following:
1. Contractor responsibilities include the following:
a. Provide test specimens representative of proposed products and construction.
b. Submit specimens in a timely manner with sufficient time for testing and analyzing
results to prevent delaying the Work.
2. Testing Agency Responsibilities: Submit a certified written report of each test,
inspection, and similar quality-assurance service to Architect, with copy to Contractor.
Interpret tests and inspections and state in each report whether tested and inspected work
complies with or deviates from the Contract Documents.
1.8 QUALITY CONTROL
A. Owner Responsibilities: Where quality-control services are indicated as Owner's responsibility,
Owner will engage a qualified testing agency to perform these services.
1. Owner will furnish Contractor with names, addresses, and telephone numbers of testing
agencies engaged and a description of types of testing and inspecting they are engaged to
perform.
2. Payment for these services will be made from testing and inspecting allowances, as
authorized by Change Orders.
3. Costs for retesting and reinspecting construction that replaces or is necessitated by work
that failed to comply with the Contract Documents will be charged to Contractor, and the
Contract Sum will be adjusted by Change Order.
B. Contractor Responsibilities: Tests and inspections not explicitly assigned to Owner are
Contractor's responsibility. Perform additional quality-control activities required to verify that
the Work complies with requirements, whether specified or not.
1. Unless otherwise indicated, provide quality-control services specified and those required
by authorities having jurisdiction. Perform quality-control services required of Contractor
by authorities having jurisdiction, whether specified or not.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
QUALITY REQUIREMENTS
Section 01 4000 – Page 6 of 8
2. Where services are indicated as Contractor's responsibility, engage a qualified testing
agency to perform these quality-control services.
a. Contractor shall not employ same entity engaged by Owner, unless agreed to in
writing by Owner.
3. Notify testing agencies at least 24 hours in advance of time when Work that requires
testing or inspecting will be performed.
4. Where quality-control services are indicated as Contractor's responsibility, submit a
certified written report, in duplicate, of each quality-control service.
5. Testing and inspecting requested by Contractor and not required by the Contract
Documents are Contractor's responsibility.
6. Submit additional copies of each written report directly to authorities having jurisdiction,
when they so direct.
C. Manufacturer's Field Services: Where indicated, engage a factory-authorized service
representative to inspect field-assembled components and equipment installation, including
service connections. Report results in writing as specified in Section 013300 "Submittal
Procedures."
D. Manufacturer's Technical Services: Where indicated, engage a manufacturer's technical
representative to observe and inspect the Work. Manufacturer's technical representative's
services include participation in preinstallation conferences, examination of substrates and
conditions, verification of materials, observation of Installer activities, inspection of completed
portions of the Work, and submittal of written reports.
E. Retesting/Reinspecting: Regardless of whether original tests or inspections were Contractor's
responsibility, provide quality-control services, including retesting and reinspecting, for
construction that replaced Work that failed to comply with the Contract Documents.
F. Testing Agency Responsibilities: Cooperate with Architect and Contractor in performance of
duties. Provide qualified personnel to perform required tests and inspections.
1. Notify Architect and Contractor promptly of irregularities or deficiencies observed in the
Work during performance of its services.
2. Determine the location from which test samples will be taken and in which in-situ tests
are conducted.
3. Conduct and interpret tests and inspections and state in each report whether tested and
inspected work complies with or deviates from requirements.
4. Submit a certified written report, in duplicate, of each test, inspection, and similar
quality-control service through Contractor.
5. Do not release, revoke, alter, or increase the Contract Document requirements or approve
or accept any portion of the Work.
6. Do not perform any duties of Contractor.
G. Associated Services: Cooperate with agencies performing required tests, inspections, and
similar quality-control services, and provide reasonable auxiliary services as requested. Notify
agency sufficiently in advance of operations to permit assignment of personnel. Provide the
following:
1. Access to the Work.
2. Incidental labor and facilities necessary to facilitate tests and inspections.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
QUALITY REQUIREMENTS
Section 01 4000 – Page 7 of 8
3. Adequate quantities of representative samples of materials that require testing and
inspecting. Assist agency in obtaining samples.
4. Facilities for storage and field curing of test samples.
5. Delivery of samples to testing agencies.
6. Preliminary design mix proposed for use for material mixes that require control by testing
agency.
7. Security and protection for samples and for testing and inspecting equipment at Project
site.
H. Coordination: Coordinate sequence of activities to accommodate required quality-assurance and
-control services with minimum delay and to avoid necessity of removing and replacing
construction to accommodate testing and inspecting.
1. Schedule times for tests, inspections, obtaining samples, and similar activities.
I. Schedule of Tests and Inspections: Prepare a schedule of tests, inspections, and similar quality-
control services required by the Contract Documents as a component of Contractor's quality-
control plan. Coordinate and submit concurrently with Contractor's construction schedule.
Update as the Work progresses.
1. Distribution: Distribute schedule to Owner, Architect, testing agencies, and each party
involved in performance of portions of the Work where tests and inspections are required.
1.9 SPECIAL TESTS AND INSPECTIONS
A. Special Tests and Inspections: Owner will engage qualified testing agency to conduct special
tests and inspections required by authorities having jurisdiction as the responsibility of Owner
as follows:
B. Special Tests and Inspections: Conducted by a qualified testing agency as required by
authorities having jurisdiction, as indicated in individual Specification Sections, and as follows.
1. Verifying that manufacturer maintains detailed fabrication and quality-control procedures
and reviews the completeness and adequacy of those procedures to perform the Work.
2. Notifying Architect and Contractor promptly of irregularities and deficiencies observed
in the Work during performance of its services.
3. Submitting a certified written report of each test, inspection, and similar quality-control
service to Architect with copy to Contractor and to authorities having jurisdiction.
4. Submitting a final report of special tests and inspections at Substantial Completion,
which includes a list of unresolved deficiencies.
5. Interpreting tests and inspections and stating in each report whether tested and inspected
work complies with or deviates from the Contract Documents.
6. Retesting and reinspecting corrected work.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
QUALITY REQUIREMENTS
Section 01 4000 – Page 8 of 8
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION
3.1 ACCEPTABLE TESTING AGENCIES
A. <Insert list of firms acceptable to perform designated tests and inspections>.
3.2 TEST AND INSPECTION LOG
A. Test and Inspection Log: Prepare a record of tests and inspections. Include the following:
1. Date test or inspection was conducted.
2. Description of the Work tested or inspected.
3. Date test or inspection results were transmitted to Architect.
4. Identification of testing agency or special inspector conducting test or inspection.
B. Maintain log at Project site. Post changes and revisions as they occur. Provide access to test and
inspection log for Architect's reference during normal working hours.
3.3 REPAIR AND PROTECTION
A. General: On completion of testing, inspecting, sample taking, and similar services, repair
damaged construction and restore substrates and finishes.
1. Provide materials and comply with installation requirements specified in other
Specification Sections or matching existing substrates and finishes. Restore patched areas
and extend restoration into adjoining areas with durable seams that are as invisible as
possible. Comply with the Contract Document requirements for cutting and patching in
Section 01 7300 "Execution."
B. Protect construction exposed by or for quality-control service activities.
C. Repair and protection are Contractor's responsibility, regardless of the assignment of
responsibility for quality-control services.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
REFERENCES
Section 01 4200 – Page 1 of 3
PART 1 - GENERAL
1.1 DEFINITIONS
A. General: Basic Contract definitions are included in the Conditions of the Contract.
B. Approved: When used to convey Architect's action on Contractor's submittals, applications,
and requests, "approved" is limited to Architect's duties and responsibilities as stated in the
Conditions of the Contract.
C. Directed: A directive or instruction by Architect. Other terms including "requested,"
"authorized," "selected," "required," and "permitted" have the same meaning as "directed."
D. Equal, Equivalent: With respect to products, these words are used synonymously in the
Contract Documents to mean like degree of features, attributes, performances, or qualities
deemed important by the Architect for the Work. Use of these words or language of similar
import is not intended to imply equality or identity in all respects or qualities. Use of the
phrase “or equal” or language of similar import is intended to mean that the Architect will
consider Substitution proposals for the specified product.
E. Furnish: Synonymous with “supply.”
F. Include: Use of the term “included” and its forms is not intended to limit requirements to a list
nor to exclude other, unnamed items from a list that it precedes. The phrases “without
limitation” or “but not limited to” should be assumed to follow the words “include” or
“including.”
G. Indicated: Requirements expressed by graphic representations or in written form on Drawings,
in Specifications, and in other Contract Documents. Other terms including "shown," "noted,"
"scheduled," and "specified" have the same meaning as "indicated."
H. Install: Operations at Project site including unloading, temporarily storing, unpacking,
assembling, erecting, placing, anchoring, applying, working to dimension, finishing, curing,
protecting, cleaning, and similar operations.
I. Installer: The Contractor or entity engaged by the Contractor as employee, subcontractor, or
contractor of lower tier, to perform a portion of the Work of Contract, including installation,
erection, application, and similar operations. Installers are required to be experienced in the
operations they are engaged to perform.
1. The adjective “experienced” when used with the term “installer” or in requirements for
installer qualifications means having sufficient number of successfully completed and
satisfactory installations of similar type, size, and complexity to be able to complete
Contract requirements for this Project in proper and timely manner. Evaluation of
installer experience is solely the responsibility of the Contractor unless explicitly stated
otherwise in the Contract Documents.
2. Use of terms such as “approved by,” “licensed by,” or “acceptable to” the manufacturer
of the product being installed means that the installer has been qualified by the
manufacturer for installing its products as required for Project applications.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
REFERENCES
Section 01 4200 – Page 2 of 3
Manufacturer’s sale of products to Contractor or installer does not in itself constitute
such qualifications.
J. Manufacturer: This term includes producers that process natural materials and fabricators who
produce assembled items from manufactured components; in short, all producers of products.
K. Materials: Products substantially shaped, cut, worked, finished, refined, or otherwise
fabricated, processed, and installed to form part of the Work.
L. Or: Used in inclusive sense to indicate alternatives of any item or any combination of items in
a list, unless otherwise stated.
M. Products: Materials or manufactured items incorporated into the Project that increase the real
value of the property. The term “product” includes the terms “material,” “equipment,”
“fixture,” “system,” and other terms of similar intent.
N. Project Site: Space available for performing construction activities. The extent of Project site
is shown on Drawings and may or may not be identical with the description of the land on
which the Project is to be built. The term “job site” is synonymous.
O. Provide: Supply and install, complete and ready for the intended use.
P. Punch List: A list of items to be completed or corrected by the Contractor, whether prepared
by the Contractor pursuant to the General Conditions or prepared by the Architect at time of
inspections for Substantial Completion, final completion, or other occasion.
Q. Regulations: Laws, ordinances, statutes, and lawful orders issued by authorities having
jurisdiction, and rules, conventions, and agreements within the construction industry that
control performance of the Work.
R. Supply: Supply and deliver to Project site, ready for unloading, unpacking, assembly,
installation, and similar operations. The terms “supply” and “furnish” are synonymous.
1.2 INDUSTRY STANDARDS
A. Applicability of Standards: Unless the Contract Documents include more stringent
requirements, applicable construction industry standards have the same force and effect as if
bound or copied directly into the Contract Documents to the extent referenced. Such standards
are made part of the Contract Documents by reference.
1. Unless otherwise required by applicable regulatory requirements or law, publications
cited in reference standards are not intended to be part of the Contract Documents.
B. Publication Dates: Comply with standards in effect as of date of the Contract Documents
unless otherwise required by applicable codes or law.
C. Conflicting Requirements:
1. Unless otherwise required by law, provisions of Contract Documents take precedence
over reference standards.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
REFERENCES
Section 01 4200 – Page 3 of 3
2. Where compliance with two or more standards is specified and those standards establish
different or conflicting requirements for minimum quantity or quality levels, the most
stringent requirement shall govern unless Contract Documents specifically indicate a
less stringent requirement.
3. Refer requirements that are different but apparently equal, and uncertainties as to which
level of quality is more stringent to Architect for decision.
D. No provision of any referenced standard, including those specifically incorporated by
reference in the Contract Documents, shall be effective to change the duties or responsibilities
of the Owner, Architect, Contractor, or their consultants, agents, or employees from those set
forth the Contract Documents.
E. Copies of Standards: Each entity engaged in construction on Project should be familiar with
industry standards applicable to its construction activity. Copies of applicable standards are
not bound with the Contract Documents.
1. Where copies of standards are needed to perform a required construction activity,
obtain copies directly from publication source.
2. Where needed for proper performance of Work or requested by Architect, provide
copies for use on site.
1.3 ABBREVIATIONS AND ACRONYMS
A. Names of trade associations, standards generating organizations, governing authorities, and
other entities are frequently referred to in Contract Documents by acronyms and abbreviations.
Request explanation of unknown terms from Architect.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
UNCOVERING AND CORRECTION OF WORK
Section 01 4516 – Page 1 of 2
PART 1 - GENERAL
1.1 SUMMARY
A. This section specifies the requirements for uncovering and correction of work.
1.2 UNCOVERING OF WORK
A. If the Contract Documents, laws, ordinances, rules, regulations or orders of any Public
Authority having jurisdiction require any portion of the Work to be inspected, provide the
Architect timely notice of its readiness so that the Architect may observe such inspections.
B. If a portion of the Work is covered contrary to the Architect's request or to requirements
specifically expressed in the Contract Documents, it must, if required in writing by the
Architect, be uncovered for the Architect's observation and be replaced at the Contractor's
expense without change in the Contract Time.
C. If a portion of the Work has been covered which the Architect has not specifically requested to
observe prior to its being covered, the Architect may request to see such Work and it shall be
uncovered by the Contractor.
1. If uncovered Work is in accordance with Contract Documents, costs of uncovering and
replacement shall, by appropriate Change Order, be charged to the Owner.
2. If uncovered Work is not in accordance with Contract Documents, the Contractor shall
pay such costs unless the condition was caused by the Owner or a separate contractor in
which event the Owner shall be responsible for payment of such costs.
1.3 CORRECTION OF WORK
A. Promptly correct the Work rejected by the Architect or failing to conform to the requirements
of the Contract Documents, whether observed before or after Substantial Completion and
whether or not fabricated, installed or completed.
1. Costs of correcting such rejected Work, including additional testing, inspections, and
compensation for the Architect's services and expenses made necessary thereby, shall
be at the Contractor's expense.
B. The quality of materials and workmanship used in restoring this work shall be in full
compliance with the requirements of the Contract Documents.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
UNCOVERING AND CORRECTION OF WORK
Section 01 4516 – Page 2 of 2
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 1 of 12
PART 1 - GENERAL
1.1 SECTION INCLUDES
A. This section addresses the Structural Testing and Inspection requirements.
1. Testing and inspection for non-structural items, such as smoke control, fire-resistant
materials and coatings, and bracing and anchorage of non-structural components and
systems, are specified in other sections.
B. The basic Special Inspections during construction on the types of work listed in this section per
the International Building Code.
C. Quality Assurance Plan for Seismic Resistance for the types of work listed in this the
International Building Code.
D. Quality Assurance Plan for wind for the types of work listed in this section, per the International
Building Code.
1.2 DEFINITIONS
A. Certificate of Compliance: A certificate prepared and submitted by the manufacturer, stating
that materials and products meet specified standards or that work was done in compliance with
approved construction documents.
B. Special Inspection: Inspection as herein required of the materials, installation, fabrication,
erection or placement of components and connections requiring special expertise to ensure
compliance with approved construction documents and referenced standards per Section 1704
of the International Building Code.
C. Special Inspection, Continuous: The full-time observation of work requiring special inspection
by an approved special inspector who is present in the area where the work is being performed.
D. Special Inspection, Periodic: The part-time or intermittent observation of work requiring special
inspection by an approved special inspector who is present in the area where the work is being
performed and at the completion of the work.
1.3 REFERENCE DOCUMENTS
A. Structural Contract Drawings including amendments and specifications.
B. Field use structural shop drawings.
C. Material Test Reports.
D. General provisions of the Contract, including General and Supplementary Conditions and other
Division-01 sections, apply to this section.
E. Geotechnical investigation and report entitled Subsurface Exploration and Geotechnical
Evaluation, as prepared by Draper Aden Associates, dated May 28, 2014.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 2 of 12
1.4 QUALITY CONTROL AND QUALIFICATIONS FOR SPECIAL INSPECTIONS
A. Testing Agency Qualifications: Testing agency used special inspection and testing shall be an
independent testing agency, acceptable to authorities having jurisdiction, qualified according to
ASTM C 1077 and ASTM E 329 to conduct the testing indicated, as documented according to
ASTM E 548.
1. Personnel conducting field tests shall be qualified as ACI Concrete Field Testing
Technician, Grade 1, according to ACI CP-1 or an equivalent certification program.
2. Personnel performing laboratory tests shall be ACI-certified Concrete Strength Testing
Technician and Concrete Laboratory Testing Technician – Grade I. Testing agency
laboratory supervisor shall be an ACI-certified Concrete Laboratory Testing Technician –
Grade II.
3. Personnel performing field inspections and measuring elongations shall have successfully
completed PTI's Level 1 - Field Fundamentals course or shall have equivalent verifiable
experience and knowledge acceptable to Engineer and authorities having jurisdiction.
4. Personnel performing structural steel inspection and testing shall comply with the
requirements of the “Quality Control and Quality Assurance” chapter of AISC 360-10
and AISC 341-10.
B. The Special Inspector shall be experienced and knowledgeable in the structural systems being
used and the appropriate portion of the governing codes and standards, and shall be able to
demonstrate competence, to the satisfaction of the building official and Architect/Engineer, for
inspection of the particular type of construction or operation requiring special inspection.
C. The Special Inspector shall provide to the Owner insurance certificates for all applicable
coverages, including professional liability, specifically covering such special inspection
assignments; general liability; automobile coverage; workmen's compensation and any other
appropriate coverage.
1.5 OBLIGATIONS
A. Owner:
1. Owner shall employ and pay costs for services of the Special Inspector.
2. The Owner shall arrange for all necessary Contract Documents, including two complete
sets of documents for the project, including all drawings and specifications, the
geotechnical report and materials test reports, to be furnished to the Special Inspector
during the progress of the work in a timely manner. Provide the Special Inspector with
two copies of all changes, revisions, addenda, etc.
3. The Owner shall ensure that a qualified testing agency is retained.
B. Preconstruction Conference:
1. Scheduled by Contractor before beginning of construction by Contractor.
2. Location: To be determined by the Owner.
3. Attendees:
a. Architect
b. Engineer
c. Owner's Representative
d. Contractor
e. Special Inspector
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 3 of 12
f. Testing Agency
g. Geotechnical Engineer
4. Purpose:
a. General discussion of project testing and inspection scope.
b. Define communication procedures between Architect, Contractor, Special
Inspector, and Owner.
C. Contractor:
1. The Contractor shall cooperate with, provide casual labor for, and assist the Special
Inspector in performance of his inspection duties as specified herein. The Special
Inspector shall have free access to the project at all times. The Contractor shall provide
access to and means to perform inspection and testing.
2. The Contractor shall advise the Special Inspector, in advance, of construction scheduled
and planned operations in order to assure timely and appropriate observation and
inspection of items specified herein. The minimum notice given the Special Inspector
shall be 24 hours before the time of the inspection. Further, the scheduled inspection
time for reinforcing steel shall be not less than 24 hours before the scheduled concrete
placement. The Contractor is to notify the Special Inspector minimum 24 hours before
the placement of any structural concrete.
3. Failure to notify the Special Inspector of construction and/or operations may result in the
Contractor having to remove work for the purpose of inspection at the Contractor's
expense.
4. Premature notification for inspection may result in an additional inspection at the
Contractor’s expense.
5. The Contractor shall furnish in a timely manner to the Special Inspector; copies of all
reviewed and accepted submittals (excluding calculations) for the structural elements of
the project.
6. The Contractor shall provide the Special Inspector with office facilities at the
construction site to accommodate his needs. As minimum, this office, is to be equipped
with the following items: desk, chair, plan table, plan rack, filing cabinet, telephone,
internet access, utilities, air conditioning and janitorial services, as required by the
Special Inspector.
7. Contractor shall provide an appropriate field-cure box for concrete cylinders and a
storage area for the box so cylinders are not disturbed.
8. Special Inspections do not relieve the Contractor of his responsibility to comply with the
Contract Documents, any statutory or contractual obligations, nor his responsibilities to
carry out his quality control inspections and testing. The Contractor has the sole
responsibility for any deviations from the Contract Documents and the costs of rectifying
those deviations.
9. The Contractor may correct work that is in non-compliance with the official Contract
Documents or the Contractor may submit to the Architect a request for acceptance of the
deviation.
10. Construction performed without an inspection and that is unable to be inspected may
require testing or removal as determined by the Architect/Engineer and at the
Contractor’s expense.
11. Additional testing and inspection required by work that is in non-compliance with
Contract Documents shall be at Contractor’s expense.
12. Additional testing and inspecting performed to determine compliance of replaced or
additional work with specified requirements shall be at Contractor’s expense.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 4 of 12
13. The Special Inspector shall not make the required completion statement if work is not in
accordance with the official Contract Documents or if construction is performed without
inspection and is unable to be inspected.
D. Structural Observations:
1. Contractor shall notify the Engineer five working days before the following construction
milestones:
a. Spread Footing Foundations: After foundation reinforcing is placed and before
pouring concrete at the first group foundations.
b. First Slab-on-Grade Pour: After slab reinforcing is placed and before pouring
concrete on grade.
c. Floor Structure: After structure is erected, reinforcing placed, headed studs
installed and before concrete is poured.
d. Floor Structure: After formwork has been constructed, reinforcing placed and
before the pouring of the slab of the first elevated floor.
e. Roof Structure: After structure is erected and before insulation and roofing is
installed.
f. Punch List: After all structural items are complete.
2. Failure to notify Engineer of any construction milestone may result in Contractor having
to remove work for the purpose of review at the Contractor’s expense.
3. Premature notification for site visit will result in an additional site visit with all expenses
and fees paid by the Contractor.
E. Architect:
1. Interpretations of Contract Documents.
2. Provide consultation to resolve differences in disputed circumstances between Special
Inspector and Contractor. Notify "enforcing agency" if agreement cannot be obtained.
F. Geotechnical Engineer
1. Verify bearing strata of foundations meets requirements and assumptions of geotechnical
report.
G. Special Inspector:
1. The Special Inspector shall be responsible to the enforcing agency having jurisdiction for
this project. The presence of the Special Inspector does not relieve the Contractor,
enforcing agency, and the Architect of their responsibilities.
2. Before starting with the work, the Special Inspector and his authorized representative
shall become familiar with the specific components and systems that the Special
Inspector shall be responsible for inspecting. The Special Inspector is responsible for a
thorough knowledge of the intent and content of the Contract Documents and accepted
submittals relating to inspection responsibilities, appropriate portions of the governing
codes and the exercise of good judgment.
3. The Special Inspector shall not make design decisions or interpretations of the Contract
Documents. The Special Inspector shall cooperate with the Contractor but shall not
direct the Contractor's work nor be responsible for construction means and methods.
4. The Special Inspector shall write and sign a report each day an inspection is made. The
report shall consist of the following:
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 5 of 12
a. Identify name and location of project, name of Special Inspector; permit number,
date, working conditions including weather and temperature, and type and location
of work being performed.
b. A detailed report of each inspection, including the presence and activities of the
testing agency. Note changes in work sequence or materials and any unusual
circumstances affecting the performance of the work. Place emphasis on those
areas where deficiencies occur.
c. Review and comment on the materials testing reports before that day's inspection.
d. Construction performed without inspection and not capable of being inspected or
tested in place.
5. The report will be supplemented with the following, when applicable:
a. Special records (weld tests, welders certificates, concrete tests, etc.).
b. Documentation of changes made in the field.
c. Photographs.
6. It is the duty of the Special Inspector to immediately notify the Contractor in person, and
the Architect/Engineer by telephone of any non-conformance items. Bring any
deficiencies (non-conformance item) observed to the attention of the Contractor for
immediate correction. If the discrepancies are not corrected in a timely manner, the
discrepancies shall be brought to the attention of the code official, and to the registered
design professional of record.
7. Daily field reports shall be submitted on a weekly basis to the enforcing agency, Owner's
Representative, Architect, under a cover letter signed and sealed by the Special Inspector.
8. Shop Drawings:
a. Review in order to allow inspection of details and other information that is
extension and clarification of Contract Documents.
9. Maintain an up-to-date list on non-conformance items, with the date of the occurrence of
the item and date of resolution of the non-conformance item.
10. Special Inspector or his representatives are not authorized to revoke, alter, relax, enlarge,
or release any requirement of Contract Documents, or to direct the Contractor.
11. Distribute reports and non-conformance list weekly to the Architect, Contractor and
enforcing agency.
1.6 DESCRIPTION OF THE STRUCTURAL SYSTEM
A. Refer to drawings for description of structural system.
PART 2 - PRODUCTS [not used]
PART 3 - EXECUTION
3.1 SPECIAL INSPECTION AND TESTING REQUIREMENTS
A. Special Inspections are required where fabrication of structural load-bearing members and
assemblies is being performed on the premises of the fabricator’s shop.
1. Verify the fabricator maintains detailed fabrication and quality control procedures that
provide a basis for inspection control of the workmanship and the fabricator’s ability to
conform to approved construction documents and referenced standards. The Special
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 6 of 12
Inspector shall review the procedures for completeness and adequacy relative to the code
requirements for the fabricator’s scope of work.
2. Special Inspections are not required where the work is done on the premises of a
fabricator registered and approved to perform such work without special inspection per
Section 1704.2.2 of the International Building Code.
B. Steel Construction: Provide the following inspections and testing:
1. See “Inspection and Testing Tables” article
2. All full penetration field welds shall be 100 percent tested by ultrasonic inspection
3. Provide inspection and testing in accordance with the quality assurance plan requirements
of AISC 341.
4. Shear Connectors: In addition to visual inspection, field welded shear connectors shall be
tested and inspected according to:
a. Ping every shear connector.
b. Bend 2 percent of shear connectors per AWS D1.1.
c. Tests will be conducted on additional shear connectors if weld fracture occurs on
shear connectors already tested, according to requirements in AWS D1.1, and
acceptable to the Engineer.
5. Steel Joists
a. Field welds shall be visually inspected per AWS D1.1.
b. Bolted connections shall be visually inspected per RCSC’s “Specification for
Structural Joints Using High-Strength Bolts”.
6. Cold Weather: At least three specimens shall be taken for each two hours of entire
placing or for each 100 yards3, whichever is greater, during cold weather and cured on
site under same conditions as concrete placed that day. The number of specimens shall
not be less than specified elsewhere. Make cylinders at the middle of the concrete load.
7. Slump: ASTM C 143; one test for each concrete load at point of delivery if not pumped,
point of placement if pumped and one for each compressive strength test specimen taken
at the middle of the load at the point of discharge. Perform additional tests when
concrete consistency appears to change.
8. Air Content: ASTM C 231, pressure method, for normal-weight concrete; ASTM C 173,
volumetric method, for structural lightweight concrete; one test for each composite
sample, but not less than one test for each day's pour of each concrete mix. Take samples
at point of discharge at the same time the cylinders are made.
9. Concrete Temperature: ASTM C 1064; one test hourly when air temperature is 40
deg F(4.4 deg C) and below and when 80 deg F(27 deg C) and above, and one test for
each composite sample.
10. Unit Weight: Fresh unit weight of normal weight structural concrete, one test for each
composite sample, but not less than one test for each day's pour of each concrete mix.
11. Compression Test Specimens: Comply with ACI 318, Chapter 5 and
ASTM C 31/C 31M; cast and cure one set of six standard cylinder specimens for each
composite sample.
a. Laboratory cure one set of six cylinders.
12. Compressive-Strength Tests: ASTM C 39.
a. [Test two field-cured specimens before form stripping and post-tensioning.]
b. Test two cured specimens at 7 days, two at 28 days, and the remainder at
Contractor's and/or Engineer's discretion.
c. A compressive-strength test shall be the average compressive strength from two
specimens obtained from same composite sample and tested at age indicated.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 7 of 12
13. Strength of each concrete mixture will be satisfactory if every average of any three
consecutive compressive-strength tests equals or exceeds specified compressive strength
and no compressive-strength test value falls below specified compressive strength by
more than 500 psi (3.4 MPa).
14. Test results shall be reported in writing, electronically, to Architect/Engineer, concrete
manufacturer, and Contractor within 48 hours of testing. Reports of compressive-
strength tests shall contain Project identification name and number, date of concrete
placement, name of concrete testing and inspecting agency, location of concrete batch in
Work, design compressive strength at 28 days, concrete mixture proportions and
materials, compressive breaking strength, and type of break for both 7- and 28-day tests.
15. Nondestructive Testing: Impact hammer, sonoscope, or other nondestructive device may
be permitted by Engineer but will not be used as sole basis for approval or rejection of
concrete.
16. Additional Tests: Testing and inspecting agency shall make additional tests of concrete
when test results indicate that slump, air entrainment, compressive strengths, or other
requirements have not been met, as directed by Engineer. Testing and inspecting agency
will conduct tests to determine adequacy of concrete by cored cylinders according to ACI
301 and complying with ASTM C 42/C 42M or by other methods as directed by
Engineer, at no less than 29 days if the specified compressive strengths are not met at 28
days. The tests will not be used as the sole basis for acceptance.
17. Correct deficiencies in the Work that test reports and inspections indicate do not comply
with the Contract Documents.
C. Measure floor and slab flatness and levelness according to ASTM E 1155 (ASTM E 1155M)
within 72 hours of finishing and before removing forms and/or shores.
D. Mechanical Reinforcing Bar Splices:
1. Minimum one coupler and reinforcing bar assembly shall be tested for each size and
coupler to be used on the Project.
2. Testing shall be conducted on the basis of tensile loading of the coupled reinforcing
through the yield point and to complete failure.
3. Written test results shall include the value of 125 percent of the theoretical yield point of
the reinforcing being tested, indication of no failure of the coupler at this point, and the
tensile strength at which the reinforcing and coupler assembly failed.
E. Masonry: Provide the following inspections and testing.
1. See “Testing and Inspections Tables” article - Masonry Verification and Testing – Level
1
F. Soils: Provide inspection and testing per “Testing and Inspections Tables” article and the
following:
1. Soil Compaction in accordance with to ASTM D 1556, ASTM D 2167, ASTM D 2922,
and ASTM D 2937, as applicable for:
a. Building Slab Areas: At subgrade and at each compacted fill type and backfill
layer, at least one test for every 2000 sq. ft.(186 sq. m) or less building slab, but in
no case fewer than three tests.
b. Foundation Wall Backfill: At each compacted backfill layer, at least one test for
each 100 feet(30 m) or less of wall length, but no fewer than two tests.
2. Obtain samples of each type of fill from the borrow site.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 8 of 12
3. Determine particle size, liquid limit, plastic limit, plasticity index and maximum density
of each type of soil.
4. Observe proof rolling.
5. Verify foundation bearing capacity.
6. Verify quantities of material removed and quantities of material placed where Unit Prices
are involved.
7. Verify densification of subgrade after compaction.
3.2 INSPECTION AND TESTING TABLES
Structural Steel Verification and Inspection
Applicable
to Project
Continuous Periodic
1. Material verification of high – strength bolts, nuts and
washers: Y
a. Identification markings to conform to ASTM standards
specified in the approved construction documents Y - X
b. Manufacturer’s certification of compliance required. Y - X
2. Inspection of high – strength bolting Y - X
a.Snug tight joints Y - X
b. Pretensioned and slip-critical joints using turn-of-nut
with matchmarking, twist off bolt or direct tensions
indicator methods of installation. Y - X
c. Pretensioned and slip-critical joints using turn-of nut
without matchmaking or calibrated wrench methods of
installation. Y X -
3. Material verification of structural steel and cold – formed
steel deck Y
a. For structural steel identification markings to conform to
AISC 360 Y _ X
b. For other steel, identification markings to confirm to
ASTM standards specified in the approved construction
documents. Y - X
c. Manufacturer’s certified test reports. Y - X
4. Material verification of weld filler materials Y
a. Identification markings to conform to AWS
specifications in the approved construction documents Y - X
b.Manufacturer’s certification of compliance required Y - X
5. Inspection of welding: Y
a. Structural steel and cold – formed steel decks Y
1) Complete and partial joint penetration groove welds Y X
2) Multipass filet welds Y X -
3) Single pass filet welds > 5/16” Y X -
4) Plug and slot welds Y X -
5) Single –pass fillet welds ≤ 5/16” Y X
6) Floor and roof deck welds Y X
b. Reinforcing steel: Y
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 9 of 12
Structural Steel Verification and Inspection
Applicable
to Project
Continuous Periodic
1)Verification of weld ability of reinforcing steel other than
ASTM A706 Y X
2)Reinforcing steel resisting flexural and axial forces in
intermediate and special moment frames and boundary
elements of special structural walls of concrete and shear
reinforcement.
N X
3)Shear reinforcement Y X -
4)Other reinforcing steel Y X
6.Inspection of steel frame joint details for compliance: Y
a)Details such as bracing and stiffening Y X
b)Member locations Y X
c)Application of joint details at each connection Y X
Concrete Verification and Testing Applicable
to Project
Continuous Periodic
1. Inspection of reinforcing steel including prestressing
tendons and placement Y X
2. Inspection of reinforcing steel welding in accordance
with Table 1704.3 Item 5b Y -
3. Inspection of bolts to be installed in concrete before and
during placement of concrete where allowable loads have
been increased or where strength design is used. Y X -
4. Inspection of anchors installed in hardened concrete, as
required per ICC ES report Y X X
5. Verifying use of required design mix Y X
6. At the time fresh concrete is sampled to fabricate
specimens for strength tests, perform slump and air content
tests, and determine the temperatures of the concrete. Y X
-
7. Inspection of the concrete and shotcrete placement for
proper application techniques. Y X -
8. Inspection for maintenance of specified curing
temperature and techniques Y - X
9. Inspection of prestressed concrete:
a) Application of prestressing forces
b) Grouting of bonded prestressing tendons in the seismic
force resisting system.
N
X
X
-
10. Erection of precast concrete members N X
11. Verification of in-situ concrete strength before stressing
of tendons in posttensioned concrete and before removal of
shores and forms from beams and structural slabs N - X
12. Inspect formwork for shape, location and dimensions of
the concrete member being formed. N - X
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 10 of 12
Masonry Verification and Testing – Level 1 Applicable
to Project
Continuous Periodic
1.Compliance with required inspection provisions of the
construction documents and the approved submittals shall
be verified. Y - X
2.Verification of f’m and F AAC before construction except
where specifically exempted by this code. Y - X
3.Verification of slump flow and VSI as delivered to the
site for self – consolidating grout. Y X
4.As masonry construction begins, the following shall be
verified to ensure compliance: Y
a)Proportion of site-prepared mortar Y - X
b)Construction of mortar joints Y - X
c)Location of reinforcement, connections, prestressing
tendons and anchorages Y - X
d)Prestressing technique N - X
e) Grade and size of prestressing tendons and anchorages N - X
5.During construction the inspection program shall verify:
a) Size and location of structural elements Y - X
b) Type, size and location of anchors, including other
details, of anchorage of masonry structural members,
frames or other construction. Y - X
c)Specified size, grade and type of reinforcement, anchor
bolts, prestressing tendons and anchorages. Y - X
d)Welding of reinforcing bars. N X -
e)Preparation, construction and protection of masonry
during cold weather (temperature below 40 F) or hot
weather (temperature above 90 F) Y - X
f)Application and measurement of prestressing force. N X -
6. Before grouting, the following shall be verified to ensure
compliance: Y
a)Grout space is clean Y - X
b) Placement of reinforcing and connection and
prestressing tendons and anchorages Y - X
c) Proporations of site-prepared grout and prestressing
grout for bonded tendons Y - X
d) Construction of mortar joints Y - X
7. Grout placement shall be verified to ensure compliance Y X -
a)Grouting of prestressing bonded tendons N X -
8.Preparation of any required grout specimens, mortar
specimens and/or prisms shall be observed Y X
Masonry Verification and Testing – Level 2 Applicable
to Project
Continuous Periodic
1.Compliance with required inspection provisions of the
construction documents and the approved submittals N X
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 11 of 12
Masonry Verification and Testing – Level 2 Applicable
to Project
Continuous Periodic
2. Verification of f’m and f AAC before construction and for
every 5,000 square feet during construction. N - X
3. Verification of proportions N X
4. Verification of slump flow and VSI as delivered to the
site for self – consolidating grout. N
5. The following shall be verified to ensure compliance: N
a.Proportions of site – prepared mortar, grout and
prestessing grout for bonded tendons. N - X
b. Placement of masonry units and construction of mortar
joints. N - X
c. Placement of reinforcement, connectors and prestressing
tendons and anchorages. N - X
d. Grout space before grout N X -
e. Placement of grout N X -
f. Placement of prestressing grout N X -
g. Size and location of structural elements N - X
h. Type, size, and location of anchors, including other
details of anchorage of masonry to structural members,
frames or other construction. N X -
i.Specified size, grade and type of reinforcement, anchor
bolts, prestressing tendons and anchorages. N _ X
j. Welding of reinforcing bars N X -
k. Preparation, construction and protection of masonry
during cold weather (temperature below 40˚F) or hot
weather (temperature above 90˚F) N - X
l. application and measurements of prestressing force N X -
6. Preparation of any required grout specimens and/or
prisms shall be observed. N X -
Soils Verification and Testing Applicable
to Project
Continuous Periodic
1.Verify materials below shallow foundations are adequate
to achieve the design bearing capacity. Y - X
2. Verify excavation are extended to proper depth and have
reached proper material. Y - X
3. Performs classification and testing of compacted fill
materials. Y - X
4. Verify use of proper materials, densities and lift
thickness during placement and compaction of compacted
fill. Y
X
-
5. Before placement of compacted fill, observed subgrade
and verify that has been prepared property. Y - X
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
STRUCTURAL TESTS AND INSPECTIONS
Section 01 4533 – Page 12 of 12
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TEMPORARY FACILITIES AND CONTROLS
Section 01 5000 – Page 1 of 6
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Temporary utilities.
2. Support facilities.
3. Security and protection facilities.
B. Related Requirements:
1. Section 01 1000: Work restrictions and limitations on utility interruptions.
1.2 USE CHARGES.
A. General: Installation and removal of and use charges for temporary facilities shall be included in
the Contract Sum unless otherwise indicated. Allow other entities to use temporary services and
facilities without cost, including, but not limited to, Architect, testing agencies, and authorities
having jurisdiction.
B. Sewer Service: Pay sewer-service use charges for sewer usage by all entities for construction
operations.
C. Water Service: Pay water-service use charges for water used by all entities for construction
operations.
D. Electric Power Service: Pay electric-power-service use charges for electricity used by all
entities for construction operations.
1.3 INFORMATIONAL SUBMITTALS
A. Prepare submittals per requirements of Section 01 3300 – Submittal Procedures.
B. Site Plan: Show temporary facilities, utility hookups, staging areas, and parking areas for
construction personnel.
C. Fire-Safety Program: Show compliance with requirements of NFPA 241 and authorities having
jurisdiction. Indicate Contractor personnel responsible for management of fire-prevention
program.
D. Moisture-Protection Plan: Describe procedures and controls for protecting materials and
construction from water absorption and damage.
1. Describe delivery, handling, and storage provisions for materials subject to water
absorption or water damage.
2. Indicate procedures for discarding water-damaged materials, protocols for mitigating
water intrusion into completed Work, and replacing water-damaged Work.
3. Indicate sequencing of work that requires water, such as sprayed fire-resistive materials,
plastering, and terrazzo grinding, and describe plans for dealing with water from these
operations. Show procedures for verifying that wet construction has dried sufficiently to
permit installation of finish materials.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TEMPORARY FACILITIES AND CONTROLS
Section 01 5000 – Page 2 of 6
E. Dust- and HVAC-Control Plan: Submit coordination drawing and narrative that indicates the
dust- and HVAC-control measures proposed for use, proposed locations, and proposed time
frame for their operation. Identify further options if proposed measures are later determined to
be inadequate. Include the following:
1. Locations of dust-control partitions at each phase of work.
2. HVAC system isolation schematic drawing.
3. Location of proposed air-filtration system discharge.
4. Waste handling procedures.
5. Other dust-control measures.
1.4 QUALITY ASSURANCE
A. Electric Service: Comply with NECA, NEMA, and UL standards and regulations for temporary
electric service. Install service to comply with NFPA 70.
B. Tests and Inspections: Arrange for authorities having jurisdiction to test and inspect each
temporary utility before use. Obtain required certifications and permits.
1.5 PROJECT CONDITIONS
A. Temporary Use of Permanent Facilities: Engage Installer of each permanent service to assume
responsibility for operation, maintenance, and protection of each permanent service during its
use as a construction facility before Owner's acceptance, regardless of previously assigned
responsibilities.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Portable Chain-Link Fencing: Minimum 2-inch, 0.148-inch- thick, galvanized-steel, chain-link
fabric fencing; minimum 6 feet high with galvanized-steel pipe posts; minimum 2-3/8-inch- OD
line posts and 2-7/8-inch- OD corner and pull posts, with 1-5/8-inch- OD top and bottom rails.
Provide concrete bases for supporting posts.
B. Polyethylene Sheet: Reinforced, fire-resistive sheet, 10-mil minimum thickness, with flame-
spread rating of 15 or less per ASTM E 84 and passing NFPA 701 Test Method 2.
C. Dust-Control Adhesive-Surface Walk-off Mats: Provide mats minimum 36 by 60 inches.
2.2 TEMPORARY FACILITIES
A. Common-Use Field Office: Of sufficient size to accommodate needs of Owner, Architect, and
construction personnel office activities and to accommodate Project meetings specified in other
Division 01 Sections. Keep office clean and orderly. Furnish and equip offices as follows:
1. Furniture required for Project-site documents including file cabinets, plan tables, plan
racks, and bookcases.
2. Drinking water and private toilet.
3. Coffee machine and supplies.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TEMPORARY FACILITIES AND CONTROLS
Section 01 5000 – Page 3 of 6
4. Heating and air conditioning that will maintain indoor temperature of 68 to 72 deg F.
5. Lighting fixtures capable of maintaining average illumination of 20 fc at desk height.
6. Conference room of sufficient size to accommodate meetings of at least 12 persons.
Furnish room with conference table, chairs, tack board, and marker board.
2.3 EQUIPMENT
A. Fire Extinguishers: Portable, UL rated; with class and extinguishing agent as required by
locations and classes of fire exposures.
PART 3 - EXECUTION
3.1 INSTALLATION, GENERAL
A. Locate facilities where they will serve Project adequately and result in minimum interference
with performance of the Work. Relocate and modify facilities as required by progress of the
Work.
1. Locate facilities to limit site disturbance as specified in Section 01 1000.
B. Provide each facility ready for use when needed to avoid delay. Do not remove until facilities
are no longer needed or are replaced by authorized use of completed permanent facilities.
3.2 TEMPORARY UTILITY INSTALLATION
A. General: Install temporary service or connect to existing service.
1. Arrange with utility company, Owner, and existing users for time when service can be
interrupted, if necessary, to make connections for temporary services.
B. Sewers and Drainage: Provide temporary utilities to remove effluent lawfully.
1. Connect temporary sewers to municipal system as directed by authorities having
jurisdiction.
C. Water Service: Connect to Owner's existing water service facilities. Clean and maintain water
service facilities in a condition acceptable to Owner. At Substantial Completion, restore these
facilities to condition existing before initial use.
D. Sanitary Facilities: Provide temporary toilets, wash facilities, and drinking water for use of
construction personnel. Comply with requirements of authorities having jurisdiction for type,
number, location, operation, and maintenance of fixtures and facilities.
1. Toilets: Use of Owner's existing toilet facilities will not be permitted.
E. Heating, Ventilating, and Cooling: Provide temporary heating, ventilating, and cooling needed
for curing or drying of completed installations or for protecting installed construction from
adverse effects of low temperatures or high humidity. Use equipment that will not have harmful
effect on completed installations or elements being installed.
F. Isolation of Work Areas in Occupied Facilities: Prevent dust, fumes, and odors from entering
occupied areas.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TEMPORARY FACILITIES AND CONTROLS
Section 01 5000 – Page 4 of 6
1. Before commencing work, isolate the HVAC system in area where work is to be
performed according to coordination drawings.
a. Disconnect supply and return ductwork in work area from HVAC systems
servicing occupied areas.
b. Maintain negative air pressure within work area using HEPA-equipped air-
filtration units, starting with commencement of temporary partition construction,
and continuing until removal of temporary partitions is complete.
2. Maintain dust partitions during the Work. Use vacuum collection attachments on dust-
producing equipment. Isolate limited work within occupied areas using portable dust-
containment devices.
3. Perform daily construction cleanup and final cleanup using approved, HEPA-filter-
equipped vacuum equipment.
G. Ventilation and Humidity Control: Provide temporary ventilation required by construction
activities for curing or drying of completed installations or for protecting installed construction
from adverse effects of high humidity. Select equipment that will not have a harmful effect on
completed installations or elements being installed. Coordinate ventilation requirements to
produce ambient condition required and minimize energy consumption.
H. Electric Power Service: Provide electric power service and distribution system of sufficient size,
capacity, and power characteristics required for construction operations.
1. Connect temporary service to Owner's existing power source, as directed by Owner.
I. Lighting: Provide temporary lighting with local switching that provides adequate illumination
for construction operations, observations, inspections, and traffic conditions.
1. Install and operate temporary lighting that fulfills security and protection requirements
without operating entire system.
3.3 SUPPORT FACILITIES INSTALLATION
A. Maintain support facilities until Architect schedules Substantial Completion inspection. Remove
before Substantial Completion. Personnel remaining after Substantial Completion will be
permitted to use permanent facilities, under conditions acceptable to Owner.
B. Temporary Use of Permanent Roads and Paved Areas: Locate temporary roads and paved areas
in same location as permanent roads and paved areas. Construct and maintain temporary roads
and paved areas adequate for construction operations. Extend temporary roads and paved areas,
within construction limits indicated, as necessary for construction operations.
C. Parking: Use designated areas of Owner's existing parking areas for construction personnel.
D. Waste Disposal Facilities: Provide waste-collection containers in sizes adequate to handle waste
from construction operations. Comply with requirements of authorities having jurisdiction.
Comply with progress cleaning requirements in Section 01 7300.
E. Lifts and Hoists: Provide facilities necessary for hoisting materials and personnel.
1. Truck cranes and similar devices used for hoisting materials are considered "tools and
equipment" and not temporary facilities.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TEMPORARY FACILITIES AND CONTROLS
Section 01 5000 – Page 5 of 6
F. Existing Elevator Use: Use of Owner's existing elevators will be permitted, provided elevators
are cleaned and maintained in a condition acceptable to Owner. At Substantial Completion,
restore elevators to condition existing before initial use, including replacing worn cables, guide
shoes, and similar items of limited life.
1. Do not load elevators beyond their rated weight capacity.
2. Provide protective coverings, barriers, devices, signs, or other procedures to protect
elevator car and entrance doors and frame. If, despite such protection, elevators become
damaged, engage elevator Installer to restore damaged work so no evidence remains of
correction work. Return items that cannot be refinished in field to the shop, make
required repairs and refinish entire unit, or provide new units as required.
G. Existing Stair Usage: Use of Owner's existing stairs will be permitted, provided stairs are
cleaned and maintained in condition acceptable to Owner. At Substantial Completion, restore
stairs to condition existing before initial use.
1. Provide protective coverings, barriers, devices, signs, or other procedures to protect stairs
and to maintain means of egress. If stairs become damaged, restore damaged areas so no
evidence remains of correction work.
3.4 SECURITY AND PROTECTION FACILITIES INSTALLATION
A. Protection of Existing Facilities: Protect existing vegetation, equipment, structures, utilities, and
other improvements at Project site and on adjacent properties, except those indicated to be
removed or altered. Repair damage to existing facilities.
B. Security Enclosure and Lockup: Install temporary enclosure around partially completed areas of
construction. Provide lockable entrances to prevent unauthorized entrance, vandalism, theft, and
similar violations of security. Lock entrances at end of each work day.
C. Barricades, Warning Signs, and Lights: Comply with requirements of authorities having
jurisdiction for erecting structurally adequate barricades, including warning signs and lighting.
D. Temporary Egress: Maintain temporary egress from existing occupied facilities as indicated and
as required by authorities having jurisdiction.
E. Temporary Partitions: Provide floor-to-ceiling dustproof partitions to limit dust and dirt
migration and to separate areas occupied by Owner and tenants from fumes and noise.
1. Construct dustproof partitions with gypsum wallboard with joints taped on occupied side,
and fire-retardant-treated plywood on construction operations side.
F. Temporary Fire Protection: Install and maintain temporary fire-protection facilities of types
needed to protect against reasonably predictable and controllable fire losses. Comply with
NFPA 241; manage fire-prevention program.
1. Prohibit smoking in construction areas.
2. Supervise welding operations, combustion-type temporary heating units, and similar
sources of fire ignition according to requirements of authorities having jurisdiction.
3. Develop and supervise an overall fire-prevention and -protection program for personnel
at Project site. Review needs with local fire department and establish procedures to be
followed. Instruct personnel in methods and procedures. Post warnings and information.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
TEMPORARY FACILITIES AND CONTROLS
Section 01 5000 – Page 6 of 6
4. Provide temporary standpipes and hoses for fire protection. Hang hoses with a warning
sign stating that hoses are for fire-protection purposes only and are not to be removed.
Match hose size with outlet size and equip with suitable nozzles.
3.5 MOISTURE AND MOLD CONTROL
A. Contractor's Moisture-Protection Plan: Avoid trapping water in finished work. Document
visible signs of mold that may appear during construction.
B. Exposed Construction Phase: Before installation of weather barriers, when materials are subject
to wetting and exposure and to airborne mold spores, protect as follows:
1. Protect porous materials from water damage.
2. Protect stored and installed material from flowing or standing water.
3. Keep porous and organic materials from coming into prolonged contact with concrete.
4. Remove standing water from decks.
5. Keep deck openings covered or dammed.
C. Partially Enclosed Construction Phase: After installation of weather barriers but before full
enclosure and conditioning of building, when installed materials are still subject to infiltration
of moisture and ambient mold spores, protect as follows:
1. Do not load or install drywall or other porous materials or components, or items with
high organic content, into partially enclosed building.
2. Keep interior spaces reasonably clean and protected from water damage.
3. Periodically collect and remove waste containing cellulose or other organic matter.
4. Discard or replace water-damaged material.
5. Do not install material that is wet.
6. Discard, replace, or clean stored or installed material that begins to grow mold.
7. Perform work in a sequence that allows any wet materials adequate time to dry before
enclosing the material in drywall or other interior finishes.
3.6 OPERATION, TERMINATION, AND REMOVAL
A. Termination and Removal: Remove each temporary facility when need for its service has ended,
when it has been replaced by authorized use of a permanent facility, or no later than Substantial
Completion. Complete or, if necessary, restore permanent construction that may have been
delayed because of interference with temporary facility. Repair damaged Work, clean exposed
surfaces, and replace construction that cannot be satisfactorily repaired.
1. Materials and facilities that constitute temporary facilities are property of Contractor.
2. At Substantial Completion, repair, renovate, and clean permanent facilities used during
construction period. Comply with final cleaning requirements specified in
Section 017700 "Closeout Procedures."
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PRODUCT REQUIREMENTS
Section 01 6000 – Page 1 of 5
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Administrative and procedural requirements for selection of products for use in Project.
2. Product delivery, storage, and handling.
3. Manufacturer standard warranties on products and special warranties
4. Comparable products.
B. Related Requirements:
1. Section 01 2500: Requests for Substitutions.
2. Section 01 3300: Requirements for product submittals.
1.2 DEFINITIONS
A. Products: Items obtained for incorporating into the Work, whether purchased for Project or
taken from previously purchased stock. The term "product" includes the terms "material,"
"equipment," "system," and terms of similar intent.
1. Named Products: Items identified by manufacturer's product name, including make or
model number or other designation, shown or listed in manufacturer's published product
literature that is current as of date of the Contract Documents.
2. New Products: Items that have not previously been incorporated into another project or
facility. Products salvaged or recycled from other projects are not considered new
products.
3. Comparable Product: Product that is demonstrated and approved through Submittal
process to have qualities related to type, function, dimension, in-service performance,
physical properties, appearance, and other characteristics that equal or exceed those of
specified product.
B. Basis-of-Design Product Specification: A specification in which a specific manufacturer's
product is named and accompanied by the words "basis-of-design product," including make or
model number or other designation, to establish the significant qualities related to type,
function, dimension, in-service performance, physical properties, appearance, and other
characteristics for purposes of evaluating comparable products of additional manufacturers
named in the specification.
1.3 ACTION SUBMITTALS
A. Comparable Product Requests: Submit request for consideration of each comparable product.
Identify product or fabrication or installation method to be replaced. Include Specification
Section number and title and Drawing numbers and titles.
1. Include data to indicate compliance with the requirements specified in "Comparable
Products" Article.
2. Architect's Action: If necessary, Architect will request additional information or
documentation for evaluation within one week of receipt of a comparable product
request. Architect will notify Contractor of approval or rejection of proposed comparable
product request.
a. Form of Approval: As specified in Section 01 3300.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PRODUCT REQUIREMENTS
Section 01 6000 – Page 2 of 5
b. Use product specified if Architect does not issue a decision on use of comparable
product request within time allocated.
B. Basis-of-Design Product Specification Submittal: Comply with requirements in Section
01 3300. Provide information sufficient to show compliance with specified requirements.
1.4 QUALITY ASSURANCE
A. Except as otherwise specifically noted, products shall be new and first (merchantable) quality.
B. Do not use materials or equipment removed from existing structure in final Work unless
specifically required or permitted.
C. Source Limitations: Supply all products of a given type from a single manufacturer unless
otherwise acceptable to the Architect.
1. Do not change source or proprietary brands for Products during progress of Work without
prior permission of Architect.
D. Products of a single type shall be of identical manufacture from a single manufacturer.
Duplicate items shall be interchangeable. Where appearance or performance characteristics may
vary between manufacturing lots, supply all items of type from a single lot.
E. Do not use damaged products in the Work.
F. Use products with limited shelf life within period indicated by manufacturer. Remove from
Project site products whose expiration date has passed.
G. Nameplates: Except for required labels and operating data, do not permanently attach or imprint
manufacturer or producer nameplates or trademarks on surfaces of products exposed to view in
occupied spaces or on the exterior.
1. Labels: Locate required product labels and stamps on concealed surfaces or, where
required for observation after installation, on accessible surfaces that are not conspicuous.
2. Equipment Nameplates: Provide permanent nameplates on each item of service
connected or power operated equipment. Indicate manufacturer name, product name,
model number, serial number, capacity, speed, ratings, and similar essential operating
data. Locate nameplates on accessible surfaces which, in occupied spaces, are not
conspicuous.
1.5 PRODUCT DELIVERY, STORAGE, AND HANDLING
A. Deliver, store, and handle products using means and methods that will prevent damage,
deterioration, and loss, including theft and vandalism. Comply with manufacturer
recommendations.
B. Delivery and Handling:
1. Schedule deliveries to minimize long-term storage at Project site and to prevent
overcrowding of construction spaces.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PRODUCT REQUIREMENTS
Section 01 6000 – Page 3 of 5
2. Coordinate deliveries with installation time to ensure minimum holding time for items
that are flammable, hazardous, easily damaged, or sensitive to deterioration, theft, and
other losses.
3. Deliver products to Project site in undamaged condition in manufacturer's original sealed
container or other packaging system, complete with labels and instructions for handling,
storing, unpacking, protecting, and installing.
4. Inspect products on delivery to determine compliance with the Contract Documents and
to determine that products are undamaged and properly protected.
C. Storage:
1. Store products to allow for inspection and measurement of quantity or counting of units.
2. Store materials in a manner that will not endanger Project structure.
3. Store products that are subject to damage by the elements, under cover in a weathertight
enclosure above ground, with ventilation adequate to prevent condensation.
4. Protect foam plastic from exposure to sunlight, except to extent necessary for period of
installation and concealment.
5. Comply with product manufacturer's written instructions for temperature, humidity,
ventilation, and weather-protection requirements for storage.
6. Protect stored products from damage and liquids from freezing.
7. Provide secure location and enclosure at Project site for storage of materials and
equipment by Owner's construction forces. Coordinate location with Owner.
1.6 EXTRA MATERIALS
A. Supply extra materials from same manufacturing lots as installed products.
B. Store extra materials in original packaging with intact labels. Mark packages with locations of
installed products.
C. Store extra materials in building where directed by Owner.
1.7 PRODUCT WARRANTIES
A. Warranties specified in other Sections shall be in addition to, and run concurrent with, other
warranties required by the Contract Documents. Manufacturer's disclaimers and limitations on
product warranties do not relieve Contractor of obligations under requirements of the Contract
Documents.
1. Manufacturer Warranty: Written warranty furnished by individual manufacturer for a
particular product and specifically endorsed by manufacturer to Owner.
2. Special Warranty: Written warranty required by the Contract Documents to provide
specific rights for Owner.
B. Special Warranties: Prepare written document that contains appropriate terms and
identification, ready for execution.
1. Manufacturer's Standard Form: Modified to include Project-specific information and
properly executed.
C. Submittal Time: Comply with requirements in Section 01 7700.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PRODUCT REQUIREMENTS
Section 01 6000 – Page 4 of 5
PART 2 - PRODUCTS
2.1 PRODUCT SELECTION PROCEDURES
A. General Product Requirements: Provide products that comply with the Contract Documents,
are undamaged, and unless otherwise indicated, are new at time of installation.
1. Provide products complete with accessories, trim, finish, fasteners, and other items
needed for a complete installation and indicated use and effect.
2. Owner reserves the right to limit selection to products with warranties not in conflict with
requirements of the Contract Documents.
3. Or Equal: For products specified by name and accompanied by the term "or equal," or
"or approved equal," or "or approved," comply with requirements in "Comparable
Products" Article to obtain approval for use of an unnamed product.
B. Product Selection Procedures:
1. Product: Where Specifications name a single manufacturer and product, provide the
named product that complies with requirements. Comparable products or substitutions
for Contractor's convenience will not be considered.
2. Manufacturer/Source: Where Specifications name a single manufacturer or source,
provide a product by the named manufacturer or source that complies with requirements.
Comparable products or substitutions for Contractor's convenience will not be
considered.
3. Basis-of-Design Product: Where Specifications name a product, or refer to a product
indicated on Drawings, and include a list of manufacturers, provide the specified or
indicated product or a comparable product by one of the other named manufacturers.
Drawings and Specifications indicate sizes, profiles, dimensions, and other characteristics
that are based on the product named. Comply with requirements in "Comparable
Products" Article for consideration of an unnamed product by one of the other named
manufacturers.
C. Visual Matching Specification: Where Specifications require "match Architect's sample",
provide a product that complies with requirements and matches Architect's sample. Architect's
decision will be final on whether a proposed product matches.
1. If no product available within specified category matches and complies with other
specified requirements, comply with requirements in Division 01 Section "Substitution
Procedures" for proposal of product.
D. Visual Selection Specification: Where Specifications include the phrase "as selected by
Architect from manufacturer's full range" or similar phrase, select a product that complies with
requirements. Architect will select color, gloss, pattern, density, or texture from manufacturer's
product line that includes both standard and premium items.
E. Provide products complete with accessories, trim, finish, fasteners, and other items needed for a
complete installation for indicated use and effect.
F. Compatibility: Where more than one choice is available for Contractor's selection of products,
select products that are compatible with other choices, including previously selected or installed
products.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PRODUCT REQUIREMENTS
Section 01 6000 – Page 5 of 5
1. Total compatibility among Contractor's options is not assured by limitations within
Contract Documents, but must be provided by the Contractor.
2. Compatibility is a basic general requirement of all product selections, and the Owner and
Architect will rely on the Contractor's skill, judgment, and integrity for such selections.
G. WARRANTY DISCLAIMER: The Architect specifically disclaims any warranty as to
availability of proprietary products mentioned in the Contract Documents, accuracy of
proprietary designations, or safety of manufacture, fabrication, handling, installation, or any
other use of specified products.
1. Contractor shall use all precautions necessary to avoid deleterious exposure to harmful
substances, and to prevent contamination or pollution of the Project or the general
environment.
2. Contractor shall notify the Architect in writing as soon as possible regarding objections to
use of any product. Include statement of reasons for objections, and recommendations for
alternative products or procedures with equivalent quality and function. Transmittal of
submittals constitutes waiver of objections to specified products.
2.2 COMPARABLE PRODUCTS
A. Conditions for Consideration: Architect will consider Contractor's request for comparable
product when the following conditions are satisfied. If the following conditions are not
satisfied, Architect may return requests without action, except to record noncompliance with
these requirements:
1. Evidence that proposed product does not require revisions to Contract Documents, that it
is consistent with the Contract Documents and will produce the indicated results, and that
it is compatible with other portions of the Work.
2. Detailed comparison of significant qualities of proposed product with those named in the
Specifications. Significant qualities include attributes such as performance, weight, size,
durability, visual effect, and specific features and requirements indicated.
3. Evidence that proposed product provides specified warranty.
4. List of similar installations for completed projects with project names and addresses and
names and addresses of architects and owners, if requested.
5. Samples, if requested.
PART 3 - EXECUTION (Not Used)
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
EXECUTION
Section 01 7300 – Page 1 of 9
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Construction layout.
2. Installation of the Work.
3. Cutting and patching.
4. Coordination of Owner-installed products.
5. Progress cleaning.
6. Starting and adjusting.
7. Protection of installed construction.
B. Related Requirements:
1. Section 01 1000: Limitations on use of Project site.
2. Section 01 3300: Submittal Procedures.
3. Section 02 4119: Demolition and removal of selected portions of the building.
4. Section 07 8413: Patching penetrations in fire-rated construction.
1.2 DEFINITIONS
A. Cutting: Removal of in-place construction necessary to permit installation or performance of
other work.
B. Patching: Fitting and repair work required to restore construction to original conditions after
installation of other work.
1.3 INFORMATIONAL SUBMITTALS
A. Prepare submittals per requirements of Section 01 3300 – Submittal Procedures.
B. Cutting and Patching Plan: Submit plan describing procedures at least seven days before the
time cutting and patching will be performed. Include the following information:
1. Extent: Describe reason for and extent of each occurrence of cutting and patching.
2. Changes to In-Place Construction: Describe anticipated results. Include changes to
structural elements and operating components as well as changes in building appearance
and other significant visual elements.
3. Products: List products to be used for patching and firms or entities that will perform
patching work.
4. Dates: Indicate when cutting and patching will be performed.
5. Utilities and Mechanical and Electrical Systems: List services and systems that cutting
and patching procedures will disturb or affect. List services and systems that will be
relocated and those that will be temporarily out of service. Indicate length of time
permanent services and systems will be disrupted.
1.4 QUALITY ASSURANCE
A. Cutting and Patching:
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
EXECUTION
Section 01 7300 – Page 2 of 9
1. Structural Elements: When cutting and patching structural elements, notify Architect of
locations and details of cutting and await directions from Architect before proceeding.
Shore, brace, and support structural elements during cutting and patching. Do not cut and
patch structural elements in a manner that could change their load-carrying capacity or
increase deflection
2. Operational Elements: Do not cut and patch operating elements and related components
in a manner that results in reducing their capacity to perform as intended or that results in
increased maintenance or decreased operational life or safety
3. Other Construction Elements: Do not cut and patch other construction elements or
components in a manner that could change their load-carrying capacity, that results in
reducing their capacity to perform as intended, or that results in increased maintenance or
decreased operational life or safety.
4. Visual Elements: Do not cut and patch construction in a manner that results in visual
evidence of cutting and patching. Do not cut and patch exposed construction in a manner
that would, in Architect's opinion, reduce the building's aesthetic qualities. Remove and
replace construction that has been cut and patched in a visually unsatisfactory manner.
B. Cutting and Patching Conference: Before proceeding, meet at Project site with parties involved
in cutting and patching, including mechanical and electrical trades. Review areas of potential
interference and conflict. Coordinate procedures and resolve potential conflicts before
proceeding.
C. Manufacturer's Installation Instructions: Obtain and maintain on-site manufacturer's written
recommendations and instructions for installation of products and equipment.
PART 2 - PRODUCTS
2.1 MATERIALS
A. In-Place Materials: Use materials for patching identical to in-place materials. For exposed
surfaces, use materials that visually match in-place adjacent surfaces to the fullest extent
possible.
1. If identical materials are unavailable or cannot be used, use materials that, when installed,
will provide a match acceptable to Architect for the visual and functional performance of
in-place materials.
B. Hazardous Materials: Use products, cleaners, and installation materials that are not considered
hazardous.
PART 3 - EXECUTION
3.1 EXAMINATION
A. EXISTING CONDITIONS DISCLAIMER: The Owner and Architect specifically disclaim any
warranty as to existence and locations of underground and other concealed utilities and
construction indicated on Drawings as existing. The Architect prepared Drawings on the basis
of information provided by Owner and did not verify the accuracy of that information.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
EXECUTION
Section 01 7300 – Page 3 of 9
Contractor is therefore advised that actual conditions may differ from those depicted on
Drawings or in other Contract Documents.
1. Notify Architect of existing conditions that are outside Contractor's responsibility that
would hinder proper or timely execution, or adversely affect performance of finished
Work.
B. Before beginning sitework, investigate and verify the existence and location of underground
utilities, mechanical and electrical systems, and other construction affecting the Work.
1. Before construction, verify the location and invert elevation at points of connection of
sanitary sewer, storm sewer, and water-service piping; underground electrical services,
and other utilities.
2. Furnish location data for work related to Project that must be performed by public
utilities serving Project site.
C. Examination and Acceptance of Conditions: Before proceeding with each component of the
Work, examine substrates, areas, and conditions, with Installer or Applicator present where
appropriate, for compliance with requirements for installation tolerances and other conditions
affecting performance. Record observations.
1. Examine roughing-in for mechanical and electrical systems to verify actual locations of
connections before equipment and fixture installation.
2. Examine walls, floors, and roofs for suitable conditions where products and systems are
to be installed.
3. Verify compatibility with and suitability of substrates, including compatibility with
existing finishes or primers.
D. Proceed with installation only after unsatisfactory conditions have been corrected.
E. Inspect products immediately before installation. Do not install defective or damaged products.
3.2 PREPARATION
A. Existing Utility Information: Furnish information that is necessary to adjust, move, or relocate
existing utility structures, utility poles, lines, services, or other utility appurtenances located in
or affected by construction. Coordinate with authorities having jurisdiction.
B. Field Measurements: Measure in-place construction as needed for fabrication and execution of
the Work. No changes to Contract Sum or Contract Time will be allowed for differences
between Drawing dimensions and field measurements.
C. Space Requirements: Verify space requirements and dimensions of items shown
diagrammatically on Drawings, including requirements for operation, maintenance access, and
other required clearances.
3.3 CONSTRUCTION LAYOUT
A. Verification: Before proceeding to lay out the Work, verify layout information shown on
Drawings, in relation to the property survey and existing benchmarks. If discrepancies are
discovered, notify Architect promptly.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
EXECUTION
Section 01 7300 – Page 4 of 9
B. Identification: Owner will identify existing benchmarks, control points, and property corners.
C. Reference Points: Locate existing permanent benchmarks, control points, and similar reference
points before beginning the Work. Preserve and protect permanent benchmarks and control
points during construction operations.
1. Do not change or relocate existing benchmarks or control points without prior written
approval of Architect. Report lost or destroyed permanent benchmarks or control points
promptly. Report the need to relocate permanent benchmarks or control points to
Architect before proceeding.
2. Replace lost or destroyed permanent benchmarks and control points promptly. Base
replacements on the original survey control points.
3.4 INSTALLATION
A. Project structures have been designed for strength, stability, and safety in completed form. Until
completed, provide temporary bracing and supports needed for strength, stability, and safety of
construction in progress and for protection of persons and property.
B. General: Locate the Work and components of the Work accurately, in correct alignment and
elevation, as indicated.
1. Make vertical work plumb and make horizontal work level.
2. Where space is limited, install components to maximize space available for maintenance
and ease of removal for replacement.
3. Conceal pipes, ducts, and wiring in finished areas unless otherwise indicated.
4. Maintain minimum headroom clearance of 96 inches in occupied spaces and 90 inches in
unoccupied spaces.
C. Comply with manufacturer instructions and recommendations for installing products.
D. Install products at the time and under conditions that will ensure the best possible results.
Maintain conditions required for product performance until Substantial Completion.
E. Conduct construction operations so no part of the Work is subjected to damaging operations or
loading in excess of that expected during normal conditions of occupancy.
F. Sequence the Work and allow adequate clearances to accommodate movement of construction
items on site and placement in permanent locations.
G. Templates: Obtain and distribute to the parties involved templates for work specified to be
factory prepared and field installed. Check Shop Drawings of other work to confirm that
adequate provisions are made for locating and installing products to comply with indicated
requirements.
H. Attachments: Provide blocking and attachment plates and anchors and fasteners of adequate size
and number to securely anchor each component in place, accurately located and aligned with
other portions of the Work. Where size and type of attachments are not indicated, verify size
and type required for load conditions.
1. Mounting Heights: Where mounting heights are not indicated, mount components at
heights directed by Architect.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
EXECUTION
Section 01 7300 – Page 5 of 9
2. Allow for thermal expansion and contraction, deflection, and normal building
movements.
3. Coordinate installation of anchorages. Furnish setting drawings, templates, and directions
for installing anchorages, including sleeves, concrete inserts, anchor bolts, and items with
integral anchors, that are to be embedded in concrete or masonry. Deliver such items to
Project site in time for installation.
I. Joints: Make joints of uniform width. Where joint locations in exposed work are not indicated,
arrange joints for the best visual effect. Fit exposed connections together to form hairline joints.
J. Isolate products from incompatible materials as needed to prevent deterioration.
K. Coordinate enclosure of the Work with required inspections and tests so as to minimize need for
uncovering Work for those purposes.
L. Install products at time and under conditions that will ensure best possible results. Maintain
conditions required for product performance until Substantial Completion.
1. Do not install products during weather conditions that adversely affect installation or
performance of completed Work.
2. Do not install products sensitive to exterior weather conditions such as extreme
temperatures or moisture without the facility being enclosed or the products being
sufficiently protected.
M. Tolerances: Where specific tolerances are not stipulated by Contract Documents or
manufacturer recommendations, comply with applicable industry standards.
1. Tolerances are noncumulative unless otherwise stated.
3.5 HANDICAPPED ACCESSIBILITY REQUIREMENTS
A. ADA Requirements: In addition to Code requirements governing handicapped accessibility,
install Work in conformance with US Department of Justice publication 2010 ADA Standards
for Accessible Design.
1. Where ADA compliance is indicated in Contract Documents, comply with this document.
2. Contractor is cautioned that normal construction industry tolerances may not be
acceptable with respect to maximum and minimum dimensions in this document.
3. Refer questions regarding interpretation of ADA requirements to Owner, with copies of
correspondence to Architect.
4. Where Code requirements and ADA requirements are at variance, comply with the more
restrictive requirements unless otherwise directed by Owner.
B. The Architect’s site observations for compliance with handicapped accessibility requirements
are limited in scope and frequency per its contract with the Owner. The Owner will therefore
rely on the Contractor’s skill, judgment, and expertise for compliance with handicapped
accessibility requirements and will look solely to the Contractor for such compliance.
3.6 CUTTING AND PATCHING
A. Cutting and Patching, General: Employ skilled workers to perform cutting and patching.
Proceed with cutting and patching at earliest feasible time, and complete without delay.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
EXECUTION
Section 01 7300 – Page 6 of 9
1. Cut in-place construction to provide for installation of other components or performance
of other construction, and subsequently patch to restore surfaces to original condition.
B. Existing Warranties: Remove, replace, patch, and repair materials and surfaces cut or damaged
during installation or cutting and patching operations, by methods and with materials so as not
to void existing warranties.
C. Specific cutting and patching requirements applicable to individual units of Work may be
specified in other Specification sections.
D. Requirements of this Section apply to all Work of Contract. Refer to Divisions 21 through 33
for additional requirements and limitations on cutting and patching.
E. Temporary Support: Provide temporary support of work to be cut.
F. Protection: Protect in-place construction during cutting and patching to prevent damage.
Provide protection from adverse weather conditions for portions of Project that might be
exposed during cutting and patching operations.
G. Adjacent Occupied Areas: Where interference with use of adjoining areas or interruption of free
passage to adjoining areas is unavoidable, coordinate cutting and patching according to
requirements in Section 01 1000.
H. Existing Utility Services and Mechanical/Electrical Systems: Where existing services or
systems are required to be removed, relocated, or abandoned, bypass such services or systems
before cutting to minimize interruption to occupied areas.
I. Cutting: Cut in-place construction by sawing, drilling, breaking, chipping, grinding, and similar
operations, including excavation, using methods least likely to damage elements retained or
adjoining construction. If possible, review proposed procedures with original Installer; comply
with original Installer's written recommendations.
1. In general, use hand or small power tools designed for sawing and grinding, not
hammering and chopping. Cut holes and slots neatly to minimum size required, and with
minimum disturbance of adjacent surfaces. Temporarily cover openings when not in use.
2. Finished Surfaces: Cut or drill from the exposed or finished side into concealed surfaces.
3. Concrete and Masonry: Cut using a cutting machine, such as an abrasive saw or a
diamond-core drill.
4. Excavating and Backfilling: Comply with requirements in applicable Sections where
required by cutting and patching operations.
5. Mechanical and Electrical Services: Cut off pipe or conduit in walls or partitions to be
removed. Cap, valve, or plug and seal remaining portion of pipe or conduit to prevent
entrance of moisture or other foreign matter after cutting.
6. Proceed with patching after construction operations requiring cutting are complete.
J. Patching: Patch construction by filling, repairing, refinishing, closing up, and similar operations
following performance of other work. Patch with durable seams that are as invisible as
practicable. Provide materials and comply with installation requirements specified in other
Sections, where applicable.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
EXECUTION
Section 01 7300 – Page 7 of 9
1. Inspection: Where feasible, test and inspect patched areas after completion to
demonstrate physical integrity of installation.
2. Exposed Finishes: Restore exposed finishes of patched areas and extend finish restoration
into retained adjoining construction in a manner that will minimize evidence of patching
and refinishing.
a. Clean piping, conduit, and similar features before applying paint or other finishing
materials.
b. Restore damaged pipe covering to its original condition.
3. Floors and Walls: Where walls or partitions that are removed extend one finished area
into another, patch and repair floor and wall surfaces in the new space. Provide an even
surface of uniform finish, color, texture, and appearance. Remove in-place floor and wall
coverings and replace with new materials, if necessary, to achieve uniform color and
appearance.
a. Where patching occurs in a painted surface, prepare substrate and apply primer and
intermediate paint coats appropriate for substrate over the patch, and apply final
paint coat over entire unbroken surface containing the patch. Provide additional
coats until patch blends with adjacent surfaces.
4. Ceilings: Patch, repair, or rehang in-place ceilings as necessary to provide an even, plane
surface of uniform appearance.
5. Exterior Building Enclosure: Patch components in a manner that restores enclosure to
weathertight condition and ensures thermal and moisture integrity of building enclosure.
K. Cleaning: Clean areas and spaces where cutting and patching are performed. Remove paint,
mortar, oils, and similar materials from adjacent finished surfaces.
3.7 OWNER-INSTALLED PRODUCTS
A. Site Access: Provide access to Project site for Owner's construction personnel.
B. Coordination: Coordinate construction and operations of the Work with work performed by
Owner's construction personnel.
1. Construction Schedule: Inform Owner of Contractor's preferred construction schedule for
Owner's portion of the Work. Adjust construction schedule based on a mutually agreeable
timetable. Notify Owner if changes to schedule are required due to differences in actual
construction progress.
2. Preinstallation Conferences: Include Owner's construction personnel at preinstallation
conferences covering portions of the Work that are to receive Owner's work. Attend
preinstallation conferences conducted by Owner's construction personnel if portions of
the Work depend on Owner's construction.
3.8 PROGRESS CLEANING
A. General: Clean Project site and work areas daily, including common areas.
1. Comply with requirements in NFPA 241 for removal of combustible waste materials and
debris.
2. Do not hold waste materials more than seven days during normal weather or three days if
the temperature is expected to rise above 80 deg F.
3. Containerize hazardous and unsanitary waste materials separately from other waste. Mark
containers appropriately and dispose of legally, according to regulations.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
EXECUTION
Section 01 7300 – Page 8 of 9
a. Use containers intended for holding waste materials of type to be stored.
4. Coordinate progress cleaning for joint-use areas where Contractor and other contractors
are working concurrently.
B. Site: Maintain Project site free of waste materials and debris.
C. Clean spills, misapplications, and other accidents immediately as they occur.
D. Do not remove or obscure UL labels, third-party certification labels, or other required labeling.
E. Work Areas: Clean areas where work is in progress to the level of cleanliness necessary for
proper execution of the Work.
1. Remove liquid spills promptly.
2. Where dust would impair proper execution of the Work, broom-clean or vacuum the
entire work area, as appropriate.
F. Installed Work: Keep installed work clean. Clean installed surfaces according to instructions of
manufacturer or fabricator of product installed, using only cleaning materials specifically
recommended. If specific cleaning materials are not recommended, use cleaning materials that
are not hazardous to health or property and that will not damage exposed surfaces.
G. Concealed Spaces: Remove debris from concealed spaces before enclosing the space.
H. Exposed Surfaces in Finished Areas: Clean exposed surfaces and protect as necessary to ensure
freedom from damage and deterioration at time of Substantial Completion.
I. Waste Disposal: Do not bury or burn waste materials on-site. Do not wash waste materials
down sewers or into waterways. Comply with waste disposal requirements in Section 01 5000.
J. During handling and installation, clean and protect construction in progress and adjoining
materials already in place. Apply protective covering where required to ensure protection from
damage or deterioration at Substantial Completion.
K. Clean and provide maintenance on completed construction as frequently as necessary through
the remainder of the construction period. Adjust and lubricate operable components to ensure
operability without damaging effects.
L. Limiting Exposures: Supervise construction operations to assure that no part of the construction,
completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious
exposure during the construction period.
3.9 STARTING AND ADJUSTING
A. Coordinate startup and adjusting of equipment and operating components with requirements in
Section 01 9113.
B. Start equipment and operating components to confirm proper operation. Remove
malfunctioning units, replace with new units, and retest.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
EXECUTION
Section 01 7300 – Page 9 of 9
C. Adjust equipment for proper operation. Adjust operating components for proper operation
without binding.
D. Test each piece of equipment to verify proper operation. Test and adjust controls and safeties.
Replace damaged and malfunctioning controls and equipment.
3.10 PROTECTION OF INSTALLED CONSTRUCTION
A. Provide final protection and maintain conditions that ensure installed Work is without damage
or deterioration at time of Substantial Completion.
B. Comply with manufacturer instructions for temperature and relative humidity.
3.11 DAMAGE CORRECTIONS
A. Provide new conforming Work to replace damaged work that cannot be repaired or refinished in
place. Damage includes soiling or staining that cannot be satisfactorily cleaned.
1. Remove interior gypsum products exposed to water during construction period. Remove
entire gypsum board panels; do not cut and patch gypsum board.
2. Remove insulation, acoustic ceiling components, and other moisture-sensitive products
exposed to water during construction period.
3. Remove metal stud framing components exposed to water during construction period that
have visible rust.
B. If there is evidence of water intrusion into partially completed areas, remove portions of
gypsum board and other construction at shafts, plenums, and other concealed areas to check for
moisture damage and for mold and mildew growth. Examine concealed areas in presence of
Architect.
1. Remove components in entirety that exhibit water damage, mold, or mildew.
2. Remove gypsum board in whole panels.
3. Do not install replacement Work until concealed areas are completely dried and causes of
water intrusion have been remedied.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CLOSEOUT PROCEDURES
Section 01 7700 – Page 1 of 5
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Substantial Completion procedures.
2. Final completion procedures.
3. Warranties.
4. Final cleaning.
5. Repair of the Work.
B. Related Requirements:
1. Section 01 7300: Progress cleaning of Project.
2. Section 01 7823: Requirements for operation and maintenance manuals.
3. Section 01 7839: Submission of record Drawings, record Specifications, and record
Product Data.
4. Section 01 7900: Demonstration and Training.
1.2 ACTION SUBMITTALS
A. Contractor's Punch List of Incomplete Items: Initial submittal at Substantial Completion.
B. Certified Punch List of Incomplete Items: Final submittal at Final Completion.
1.3 CLOSEOUT SUBMITTALS
A. Certificates of Release: From authorities having jurisdiction.
B. Certificate of Insurance: For continuing coverage.
1.4 MAINTENANCE MATERIAL SUBMITTALS
A. Schedule of Maintenance Material Items: For maintenance material submittal items specified in
other Sections.
1.5 SUBSTANTIAL COMPLETION PROCEDURES
A. Contractor's List of Incomplete Items: Prepare and submit a list of items to be completed and
corrected (Contractor's punch list), indicating the value of each item on the list and reasons why
the Work is incomplete.
B. Submittals Before Substantial Completion: Complete the following minimum 10 working days
before requesting inspection for determining date of Substantial Completion. List items below
that are incomplete at time of request.
1. Certificates of Release: Obtain and submit releases from authorities having jurisdiction
permitting Owner unrestricted use of the Work and access to services and utilities.
Include occupancy permits, operating certificates, and similar releases.
2. Submit closeout submittals specified in other Division 01 Sections, including project
record documents, operation and maintenance manuals, final completion construction
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CLOSEOUT PROCEDURES
Section 01 7700 – Page 2 of 5
photographic documentation, damage or settlement surveys, property surveys, and similar
final record information.
3. Submit closeout submittals specified in individual Sections, including specific warranties,
workmanship bonds, maintenance service agreements, final certifications, and similar
documents.
4. Submit maintenance material submittals specified in individual Sections, including tools,
spare parts, extra materials, and similar items, and deliver to location designated by
Architect. Label with manufacturer's name and model number where applicable.
a. Schedule of Maintenance Material Items: Prepare and submit schedule of
maintenance material submittal items, including name and quantity of each item
and name and number of related Specification Section. Obtain Architect's signature
for receipt of submittals.
5. Submit test/adjust/balance records.
6. Submit changeover information related to Owner's occupancy, use, operation, and
maintenance.
C. Procedures Before Substantial Completion: Complete the following minimum 10 working days
before requesting inspection for determining date of Substantial Completion. List items below
that are incomplete at time of request.
1. Advise Owner of pending insurance changeover requirements.
2. Make final changeover of permanent locks and deliver keys to Owner. Advise Owner's
personnel of changeover in security provisions.
3. Complete startup and testing of systems and equipment.
4. Perform preventive maintenance on equipment used before Substantial Completion.
5. Instruct Owner's personnel in operation, adjustment, and maintenance of products,
equipment, and systems. Submit demonstration and training video recordings specified in
Section 01 7900.
6. Advise Owner of changeover in heat and other utilities.
7. Participate with Owner in conducting inspection and walkthrough with local emergency
responders.
8. Terminate and remove temporary facilities from Project site, along with mockups,
construction tools, and similar elements.
9. Complete final cleaning requirements, including touchup painting.
10. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual
defects.
D. Inspection: Submit a written request for inspection to determine Substantial Completion
minimum 10 working days before date the work will be completed and ready for final
inspection and tests. On receipt of request, Architect will either proceed with inspection or
notify Contractor of unfulfilled requirements. Architect will prepare the Certificate of
Substantial Completion after inspection or will notify Contractor of items, either on Contractor's
list or additional items identified by Architect, that must be completed or corrected before
certificate will be issued.
1. Reinspection: Request reinspection when the Work identified in previous inspections as
incomplete is completed or corrected.
2. Results of completed inspection will form the basis of requirements for final completion.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CLOSEOUT PROCEDURES
Section 01 7700 – Page 3 of 5
1.6 FINAL COMPLETION PROCEDURES
A. Submittals Before Final Completion: Before requesting final inspection for determining final
completion, complete the following:
1. Submit final Application for Payment per Section 01 2900.
2. Certified List of Incomplete Items: Submit certified copy of Architect's Substantial
Completion inspection list of items to be completed or corrected (punch list), endorsed
and dated by Architect. Certified copy of the list shall state that each item has been
completed or otherwise resolved for acceptance.
3. Certificate of Insurance: Submit evidence of final, continuing insurance coverage
complying with insurance requirements.
4. Submit pest-control final inspection report.
B. Inspection: Submit a written request for final inspection to determine acceptance minimum 10
days before date the work will be completed and ready for final inspection and tests. On receipt
of request, Architect will either proceed with inspection or notify Contractor of unfulfilled
requirements. Architect will prepare a final Certificate for Payment after inspection or will
notify Contractor of construction that must be completed or corrected before certificate will be
issued.
1. Reinspection: Request reinspection when the Work identified in previous inspections as
incomplete is completed or corrected.
1.7 LIST OF INCOMPLETE ITEMS (PUNCH LIST)
A. Organization of List: Include name and identification of each space and area affected by
construction operations for incomplete items and items needing correction including, if
necessary, areas disturbed by Contractor that are outside the limits of construction. Use
CSI Form 14.1A.
1. Organize list of spaces in sequential order
2. Organize items applying to each space by major element, including categories for ceiling,
individual walls, floors, equipment, and building systems.
3. Include the following information at the top of each page:
a. Project name.
b. Date.
c. Name of Architect.
d. Name of Contractor.
e. Page number.
4. Submit list of incomplete items in the following format:
a. MS Excel electronic file. Architect will return annotated file.
b. PDF electronic file. Architect will return annotated file.
1.8 SUBMITTAL OF PROJECT WARRANTIES
A. Time of Submittal: Submit written warranties on request of Architect for designated portions of
the Work where commencement of warranties other than date of Substantial Completion is
indicated, or when delay in submittal of warranties might limit Owner's rights under warranty.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CLOSEOUT PROCEDURES
Section 01 7700 – Page 4 of 5
B. Partial Occupancy: Submit properly executed warranties within 10 working days of completion
of designated portions of the Work that are completed and occupied or used by Owner during
construction period by separate agreement with Contractor.
C. Organize warranty documents into an orderly sequence based on the table of contents of Project
Manual.
1. Bind warranties and bonds in heavy-duty, three-ring, vinyl-covered, loose-leaf binders,
thickness as necessary to accommodate contents, and sized to receive 8-1/2-by-11-inch
paper.
2. Provide heavy paper dividers with plastic-covered tabs for each separate warranty. Mark
tab to identify the product or installation. Provide a typed description of the product or
installation, including the name of the product and the name, address, and telephone
number of Installer.
3. Identify each binder on the front and spine with the typed or printed title
"WARRANTIES," Project name, and name of Contractor.
4. Warranty Electronic File: Scan warranties and bonds and assemble complete warranty
and bond submittal package into a single indexed electronic PDF file with links enabling
navigation to each item. Provide bookmarked table of contents at beginning of document.
D. Provide additional copies of each warranty to include in operation and maintenance manuals.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or
fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous
to health or property or that might damage finished surfaces.
PART 3 - EXECUTION
3.1 FINAL CLEANING
A. General: Perform final cleaning. Conduct cleaning and waste-removal operations to comply
with local laws and ordinances and Federal and local environmental and antipollution
regulations.
B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each
surface or unit to condition expected in an average commercial building cleaning and
maintenance program. Comply with manufacturer's written instructions.
3.2 REPAIR OF THE WORK
A. Complete repair and restoration operations before requesting inspection for determination of
Substantial Completion.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
CLOSEOUT PROCEDURES
Section 01 7700 – Page 5 of 5
B. Repair or remove and replace defective construction. Repairing includes replacing defective
parts, refinishing damaged surfaces, touching up with matching materials, and properly
adjusting operating equipment. Where damaged or worn items cannot be repaired or restored,
provide replacements. Remove and replace operating components that cannot be repaired.
Restore damaged construction and permanent facilities used during construction to specified
condition.
1. Remove and replace chipped, scratched, and broken glass, reflective surfaces, and other
damaged transparent materials.
2. Touch up and otherwise repair and restore marred or exposed finishes and surfaces.
Replace finishes and surfaces that that already show evidence of repair or restoration.
a. Do not paint over "UL" and other required labels and identification, including
mechanical and electrical nameplates. Remove paint applied to required labels and
identification.
3. Replace parts subject to operating conditions during construction that may impede
operation or reduce longevity.
4. Replace burned-out bulbs, bulbs noticeably dimmed by hours of use, and defective and
noisy starters in fluorescent and mercury vapor fixtures to comply with requirements for
new fixtures.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
OPERATION AND MAINTENANCE DATA
Section 01 7823 – Page 1 of 7
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Operation and maintenance documentation directory.
2. Operation manuals for systems, subsystems, and equipment.
3. Product maintenance manuals.
4. Systems and equipment maintenance manuals.
B. Related Requirements:
1. Section 01 9113: Verification and compilation of data into operation and maintenance
manuals.
1.2 CLOSEOUT SUBMITTALS
A. Manual Content: Operations and maintenance manual content is specified in individual
Specification Sections to be reviewed at the time of Section submittals. Submit reviewed
manual content formatted and organized as required by this Section.
1. Architect will comment on whether content of operations and maintenance submittals are
acceptable.
B. Format:
1. PDF electronic file. Assemble each manual into composite electronically indexed file.
Submit on digital media acceptable to Architect.
a. Name each indexed document file in composite electronic index with applicable
item name. Include a complete electronically linked operation and maintenance
directory.
b. Enable inserted reviewer comments on draft submittals.
2. Three paper copies. Include complete operation and maintenance directory. Enclose title
pages and directories in clear plastic sleeves. Architect will return two copies.
C. Manual Submittal: Submit each manual in final form before requesting inspection for
Substantial Completion and at least 15 working days before commencing demonstration and
training. Architect will return copy with comments.
1. Correct or revise each manual to comply with Architect's comments. Submit copies of
each corrected manual within 15 working days of receipt of Architect's comments and
before commencing demonstration and training.
PART 2 - PRODUCTS
2.1 OPERATION AND MAINTENANCE DOCUMENTATION DIRECTORY
A. Directory: Prepare a single, comprehensive directory of operation, and maintenance data and
materials, listing items and their location to facilitate ready access to desired information.
Include a section in the directory for each of the following:
1. List of documents.
2. List of systems.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
OPERATION AND MAINTENANCE DATA
Section 01 7823 – Page 2 of 7
3. List of equipment.
4. Table of contents.
B. List of Equipment: List equipment for each system, organized alphabetically by system. For
pieces of equipment not part of system, list alphabetically in separate list.
C. Tables of Contents: Include a table of contents for each operation, and maintenance manual.
D. Identification: In the documentation directory and in each operation and maintenance manual,
identify each system, subsystem, and piece of equipment with same designation used in the
Contract Documents. If no designation exists, assign a designation according to
ASHRAE Guideline 4, "Preparation of Operating and Maintenance Documentation for Building
Systems."
2.2 REQUIREMENTS FOR OPERATION, AND MAINTENANCE MANUALS
A. Organization: Unless otherwise indicated, organize each manual into a separate section for each
system and subsystem, and a separate section for each piece of equipment not part of a system.
Each manual shall contain the following materials, in the order listed:
1. Title page.
2. Table of contents.
3. Manual contents.
B. Title Page: Include the following information:
1. Subject matter included in manual.
2. Name and address of Project.
3. Name and address of Owner.
4. Date of submittal.
5. Name and contact information for Contractor.
6. Name and contact information for Architect.
7. Name and contact information for Commissioning Authority.
8. Names and contact information for major consultants to the Architect that designed the
systems contained in the manuals.
9. Cross-reference to related systems in other operation and maintenance manuals.
C. Table of Contents: List each product included in manual, identified by product name, indexed to
the content of the volume, and cross-referenced to Specification Section number in Project
Manual.
D. Manual Contents: Organize into sets of manageable size. Arrange contents alphabetically by
system, subsystem, and equipment. If possible, assemble instructions for subsystems,
equipment, and components of one system into a single binder.
E. Manuals, Electronic Files: Submit manuals in the form of a multiple file composite electronic
PDF file for each manual type required.
1. Electronic Files: Use electronic files prepared by manufacturer where available. Where
scanning of paper documents is required, configure scanned file for minimum readable
file size.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
OPERATION AND MAINTENANCE DATA
Section 01 7823 – Page 3 of 7
2. File Names and Bookmarks: Enable bookmarking of individual documents based on file
names. Name document files to correspond to system, subsystem, and equipment names
used in manual directory and table of contents. Group documents for each system and
subsystem into individual composite bookmarked files, then create composite manual, so
that resulting bookmarks reflect the system, subsystem, and equipment names in a readily
navigated file tree. Configure electronic manual to display bookmark panel on opening
file.
F. Manuals, Paper Copy: Submit manuals in the form of hard copy, bound and labeled volumes.
1. Binders: Heavy-duty, three-ring, vinyl-covered, binders, in thickness necessary to
accommodate contents, sized to hold 8-1/2-by-11-inch paper; with clear plastic sleeve on
spine to hold label describing contents and with pockets inside covers to hold folded
oversize sheets.
a. If two or more binders are necessary to accommodate data of a system, organize
data in each binder into groupings by subsystem and related components. Cross-
reference other binders if necessary to provide essential information for proper
operation or maintenance of equipment or system.
b. Identify each binder on front and spine, with printed title "OPERATION AND
MAINTENANCE MANUAL," Project title or name
2. Dividers: Heavy-paper dividers with plastic-covered tabs for each section of the manual.
Mark each tab to indicate contents. Include typed list of products and major components
of equipment included in the section on each divider, cross-referenced to Specification
Section number and title of Project Manual.
3. Protective Plastic Sleeves: Transparent plastic sleeves designed to enclose diagnostic
software storage media for computerized electronic equipment.
4. Supplementary Text: Prepared on 8-1/2-by-11-inch white bond paper.
5. Drawings: Attach reinforced, punched binder tabs on drawings and bind with text.
a. If oversize drawings are necessary, fold drawings to same size as text pages and
use as foldouts.
b. If drawings are too large to be used as foldouts, fold and place drawings in labeled
envelopes and bind envelopes in rear of manual. At appropriate locations in
manual, insert typewritten pages indicating drawing titles, descriptions of contents,
and drawing locations.
2.3 OPERATION MANUALS
A. Content: In addition to requirements in this Section, include operation data required in
individual Specification Sections and the following information:
1. System, subsystem, and equipment descriptions. Use designations for systems and
equipment indicated on Contract Documents.
2. Performance and design criteria if Contractor has delegated design responsibility.
3. Operating standards.
4. Operating procedures.
5. Operating logs.
6. Wiring diagrams.
7. Control diagrams.
8. Piped system diagrams.
9. Precautions against improper use.
10. License requirements including inspection and renewal dates.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
OPERATION AND MAINTENANCE DATA
Section 01 7823 – Page 4 of 7
B. Descriptions: Include the following:
1. Product name and model number. Use designations for products indicated on Contract
Documents.
2. Manufacturer's name.
3. Equipment identification with serial number of each component.
4. Equipment function.
5. Operating characteristics.
6. Limiting conditions.
7. Performance curves.
8. Engineering data and tests.
9. Complete nomenclature and number of replacement parts.
C. Operating Procedures: Include the following, as applicable:
1. Startup procedures.
2. Equipment or system break-in procedures.
3. Routine and normal operating instructions.
4. Regulation and control procedures.
5. Instructions on stopping.
6. Normal shutdown instructions.
7. Seasonal and weekend operating instructions.
8. Required sequences for electric or electronic systems.
9. Special operating instructions and procedures.
D. Systems and Equipment Controls: Describe the sequence of operation, and diagram controls as
installed.
E. Piped Systems: Diagram piping as installed, and identify color-coding where required for
identification.
2.4 PRODUCT MAINTENANCE MANUALS
A. Content: Organize manual into a separate section for each product, material, and finish. Include
source information, product information, maintenance procedures, repair materials and sources,
and warranties and bonds, as described below.
B. Source Information: List each product included in manual, identified by product name and
arranged to match manual's table of contents. For each product, list name, address, and
telephone number of Installer or supplier and maintenance service agent, and cross-reference
Specification Section number and title in Project Manual and drawing or schedule designation
or identifier where applicable.
C. Product Information: Include the following, as applicable:
1. Product name and model number.
2. Manufacturer's name.
3. Color, pattern, and texture.
4. Material and chemical composition.
5. Reordering information for specially manufactured products.
D. Maintenance Procedures: Include manufacturer's written recommendations and the following:
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
OPERATION AND MAINTENANCE DATA
Section 01 7823 – Page 5 of 7
1. Inspection procedures.
2. Types of cleaning agents to be used and methods of cleaning.
3. List of cleaning agents and methods of cleaning detrimental to product.
4. Schedule for routine cleaning and maintenance.
5. Repair instructions.
E. Repair Materials and Sources: Include lists of materials and local sources of materials and
related services.
F. Warranties and Bonds: Include copies of warranties and bonds and lists of circumstances and
conditions that would affect validity of warranties or bonds.
1. Include procedures to follow and required notifications for warranty claims.
2.5 SYSTEMS AND EQUIPMENT MAINTENANCE MANUALS
A. Content: For each system, subsystem, and piece of equipment not part of a system, include
source information, manufacturers' maintenance documentation, maintenance procedures,
maintenance and service schedules, spare parts list and source information, maintenance service
contracts, and warranty and bond information, as described below.
B. Source Information: List each system, subsystem, and piece of equipment included in manual,
identified by product name and arranged to match manual's table of contents. For each product,
list name, address, and telephone number of Installer or supplier and maintenance service agent,
and cross-reference Specification Section number and title in Project Manual and drawing or
schedule designation or identifier where applicable.
C. Manufacturers' Maintenance Documentation: Manufacturers' maintenance documentation
including the following information for each component part or piece of equipment:
1. Standard maintenance instructions and bulletins.
2. Drawings, diagrams, and instructions required for maintenance, including disassembly
and component removal, replacement, and assembly.
3. Identification and nomenclature of parts and components.
4. List of items recommended to be stocked as spare parts.
D. Maintenance Procedures: Include the following information and items that detail essential
maintenance procedures:
1. Test and inspection instructions.
2. Troubleshooting guide.
3. Precautions against improper maintenance.
4. Disassembly; component removal, repair, and replacement; and reassembly instructions.
5. Aligning, adjusting, and checking instructions.
6. Demonstration and training video recording, if available.
E. Maintenance and Service Schedules: Include service and lubrication requirements, list of
required lubricants for equipment, and separate schedules for preventive and routine
maintenance and service with standard time allotment.
1. Scheduled Maintenance and Service: Tabulate actions for daily, weekly, monthly,
quarterly, semiannual, and annual frequencies.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
OPERATION AND MAINTENANCE DATA
Section 01 7823 – Page 6 of 7
2. Maintenance and Service Record: Include manufacturers' forms for recording
maintenance.
F. Spare Parts List and Source Information: Include lists of replacement and repair parts, with
parts identified and cross-referenced to manufacturers' maintenance documentation and local
sources of maintenance materials and related services.
G. Maintenance Service Contracts: Include copies of maintenance agreements with name and
telephone number of service agent.
H. Warranties and Bonds: Include copies of warranties and bonds and lists of circumstances and
conditions that would affect validity of warranties or bonds.
1. Include procedures to follow and required notifications for warranty claims.
2.6 THROUGH-PENETRATION FIRESTOPPING SYSTEMS MANUAL
A. Content: Products, description, and copies of system details for each through-penetration
firestopping system installed.
PART 3 - EXECUTION
3.1 MANUAL PREPARATION
A. Operation and Maintenance Documentation Directory: Prepare separate manual that provides
organized reference to operation, and maintenance manuals.
B. Product Maintenance Manual: Assemble complete set of maintenance data indicating care and
maintenance of each product, material, and finish incorporated into the Work.
C. Operation and Maintenance Manuals: Assemble complete set of operation and maintenance data
indicating operation and maintenance of each system, subsystem, and piece of equipment not
part of a system.
1. Engage factory-authorized service representative to assemble and prepare information for
each system, subsystem, and piece of equipment not part of a system.
2. Prepare separate manual for each system and subsystem, in the form of an instructional
manual for use by Owner's operating personnel.
D. Manufacturer Data: Where manuals contain manufacturers' standard printed data, include only
sheets pertinent to product or component installed. Mark each sheet to identify each product or
component incorporated into the Work. If data include more than one item in a tabular format,
identify each item using appropriate references from the Contract Documents. Identify data
applicable to the Work and delete references to information not applicable.
1. Prepare supplementary text if manufacturers' standard printed data are not available and
where the information is necessary for proper operation and maintenance of equipment or
systems.
E. Drawings: Prepare drawings supplementing manufacturers' printed data to illustrate the
relationship of component parts of equipment and systems and to illustrate control sequence and
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
OPERATION AND MAINTENANCE DATA
Section 01 7823 – Page 7 of 7
flow diagrams. Coordinate these drawings with information contained in record Drawings to
ensure correct illustration of completed installation.
1. Do not use original project record documents as part of operation and maintenance
manuals.
2. Comply with requirements of newly prepared record Drawings in Section 01 7839.
F. Comply with Section 01 7700 for schedule for submitting operation and maintenance
documentation.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PROJECT RECORD DOCUMENTS
Section 01 7839 – Page 1 of 3
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Record Drawings.
2. Record Specifications.
3. Record Product Data.
4. Miscellaneous record submittals.
B. Related Requirements:
1. Section 01 7300 "Execution" for final property survey.
2. Section 01 7700 "Closeout Procedures" for general closeout procedures.
3. Section 01 7823 "Operation and Maintenance Data" for operation and maintenance
manual requirements.
1.2 CLOSEOUT SUBMITTALS
A. Record Drawings: Comply with the following:
1. Number of Copies: Submit one set of marked-up record prints.
a. Submittal:
1) Submit one paper-copy sets of marked-up record prints.
2) Submit PDF electronic files of scanned record prints.
B. Record Specifications: Submit annotated PDF electronic files of Project's Specifications,
including addenda and contract modifications.
PART 2 - PRODUCTS
2.1 RECORD DRAWINGS
A. Record Prints: Maintain one set of marked-up paper copies of the Contract Drawings and Shop
Drawings, incorporating new and revised drawings as modifications are issued. At Contractor’s
option, record information may be recorded electronically on PDF files of Contract Drawings.
1. Preparation: Mark record prints to show the actual installation where installation varies
from that shown originally. Require individual or entity who obtained record data,
whether individual or entity is Installer, subcontractor, or similar entity, to provide
information for preparation of corresponding marked-up record prints.
2. Mark the Contract Drawings and Shop Drawings completely and accurately. Use
personnel proficient at recording graphic information in production of marked-up record
prints.
3. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish
between changes for different categories of the Work at same location.
4. Mark important additional information that was either shown schematically or omitted
from original Drawings.
5. Note Construction Change Directive numbers, alternate numbers, Change Order
numbers, and similar identification, where applicable.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PROJECT RECORD DOCUMENTS
Section 01 7839 – Page 2 of 3
6. Format: Same digital data software program, version, and operating system as the
original Contract Drawings.
7. Format: DWG, Version Microsoft Windows operating system.
8. Format: Annotated PDF electronic file.
9. Incorporate changes and additional information previously marked on record prints.
Delete, redraw, and add details and notations where applicable.
10. Refer instances of uncertainty to Architect for resolution.
11. Architect will furnish Contractor one set of digital data files of the Contract Drawings for
use in recording information.
a. See Section 013300 "Submittal Procedures" for requirements related to use of
Architect's digital data files.
b. Architect will provide data file layer information. Record markups in separate
layers.
B. Format: Identify and date each record Drawing; include the designation "PROJECT RECORD
DRAWING" in a prominent location.
1. Record Prints: Organize record prints and newly prepared record Drawings into
manageable sets. Bind each set with durable paper cover sheets. Include identification on
cover sheets.
2. Format: Annotated PDF electronic file.
3. Record Digital Data Files: Organize digital data information into separate electronic files
that correspond to each sheet of the Contract Drawings. Name each file with the sheet
identification. Include identification in each digital data file.
4. Identification: As follows:
a. Project name.
b. Date.
c. Designation "PROJECT RECORD DRAWINGS."
d. Name of Architect.
e. Name of Contractor.
2.2 RECORD SPECIFICATIONS
A. Preparation: Mark Specifications to indicate the actual product installation where installation
varies from that indicated in Specifications, addenda, and contract modifications.
1. Give particular attention to information on concealed products and installations that
cannot be readily identified and recorded later.
2. Mark copy with the proprietary name and model number of products, materials, and
equipment provided, including substitutions and product options selected.
3. Record the name of manufacturer, supplier, Installer, and other information necessary to
provide a record of selections made.
2.3 RECORD PRODUCT DATA
A. Preparation: Mark Product Data to indicate the actual product installation where installation
varies substantially from that indicated in Product Data submittal.
1. Give particular attention to information on concealed products and installations that
cannot be readily identified and recorded later.
2. Include significant changes in the product delivered to Project site and changes in
manufacturer's written instructions for installation.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
PROJECT RECORD DOCUMENTS
Section 01 7839 – Page 3 of 3
3. Note related Change Orders and record Drawings where applicable.
B. Format: Submit record Product Data as scanned PDF electronic files of marked-up paper copy
of Product Data.
1. Include record Product Data directory organized by Specification Section number and
title, electronically linked to each item of record Product Data.
2.4 MISCELLANEOUS RECORD SUBMITTALS
A. Assemble miscellaneous records required by other Specification Sections for miscellaneous
record keeping and submittal in connection with actual performance of the Work. Bind or file
miscellaneous records and identify each, ready for continued use and reference.
PART 3 - EXECUTION
3.1 RECORDING AND MAINTENANCE
A. Recording: Maintain one copy of each submittal during the construction period for project
record document purposes. Post changes and revisions to project record documents as they
occur; do not wait until end of Project.
B. Maintenance of Record Documents and Samples: Store record documents and Samples in the
field office apart from the Contract Documents used for construction. Do not use project record
documents for construction purposes. Maintain record documents in good order and in a clean,
dry, legible condition, protected from deterioration and loss. Provide access to project record
documents for Architect's reference during normal working hours.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
DEMONSTRATION AND TRAINING
Section 01 7900 – Page 1 of 3
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes: Administrative and procedural requirements for instructing Owner's
personnel.
1. Demonstration of operation of systems, subsystems, and equipment.
2. Training in operation and maintenance of systems, subsystems, and equipment.
1.2 INFORMATIONAL SUBMITTALS
A. Instruction Program: Submit outline of instructional program for demonstration and training,
including a list of training modules and a schedule of proposed dates, times, length of
instruction time, and instructors' names for each training module. Include learning objective and
outline for each training module.
B. Attendance Record: For each training module, submit list of participants and length of
instruction time.
1.3 CLOSEOUT SUBMITTALS
A. At completion of training, submit complete training manuals for Owner's use prepared and
bound in format matching operation and maintenance manuals.
1.4 QUALITY ASSURANCE
A. Instructor Qualifications: Factory-authorized service representative experienced in operation
and maintenance procedures and training.
1. Inspect and discuss locations and other facilities required for instruction.
2. Review and finalize instruction schedule and verify availability of educational materials,
instructors' personnel, audiovisual equipment, and facilities needed to avoid delays.
3. Review required content of instruction.
4. For instruction that must occur outside, review weather and forecast weather conditions
and procedures to follow if conditions are unfavorable.
1.5 COORDINATION
A. Coordinate instruction schedule with Owner's operations. Adjust schedule to minimize
disrupting Owner's operations and to ensure availability of Owner's personnel.
B. Coordinate content of training modules with content of approved emergency, operation, and
maintenance manuals. Do not submit instruction program until operation and maintenance data
has been reviewed and approved by Architect.
1.6 INSTRUCTION PROGRAM
A. Program Structure: Individual training modules for each system and for equipment not part of a
system, as required by individual Specification Sections.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
DEMONSTRATION AND TRAINING
Section 01 7900 – Page 2 of 3
B. Training Modules: Develop a learning objective and teaching outline for each module. Include a
description of specific skills and knowledge that participant is expected to master. For each
module, include instruction for the following as applicable to the system, equipment, or
component:
1. Basis of System Design, Operational Requirements, and Criteria
2. Documentation
3. Emergencies
4. Operations
5. Adjustments
6. Troubleshooting:
a. Diagnostic instructions.
b. Test and inspection procedures.
7. Maintenance:
a. Inspection procedures.
b. Types of cleaning agents to be used and methods of cleaning.
c. List of cleaning agents and methods of cleaning detrimental to product.
d. Procedures for routine cleaning
e. Procedures for preventive maintenance.
f. Procedures for routine maintenance.
g. Instruction on use of special tools.
8. Repairs:
a. Diagnosis instructions.
b. Repair instructions.
c. Disassembly; component removal, repair, and replacement; and reassembly
instructions.
d. Instructions for identifying parts and components.
e. Review of spare parts needed for operation and maintenance.
1.7 PREPARATION
A. Assemble educational materials necessary for instruction, including documentation and training
module. Assemble training modules into a training manual organized in coordination with
requirements in Section 01 7823.
1.8 INSTRUCTION
A. Engage qualified instructors to instruct Owner's personnel to adjust, operate, and maintain
systems, subsystems, and equipment not part of a system.
1. Architect will furnish an instructor to describe basis of system design, operational
requirements, criteria, and regulatory requirements.
2. Owner will furnish an instructor to describe Owner's operational philosophy.
3. Owner will furnish Contractor with names and positions of participants.
B. Scheduling: Provide instruction at mutually agreed on times. For equipment that requires
seasonal operation, provide similar instruction at start of each season.
1. Schedule training with Owner with at least seven days' advance notice.
2. Provide copy of training schedule to Architect.
Charlottesville – Albemarle Airport
Terminal Renovations and Additions
Charlottesville, VA
GS&P Project No.: 29614.00
DEMONSTRATION AND TRAINING
Section 01 7900 – Page 3 of 3
C. Training Location and Reference Material: Conduct training on-site in the completed and fully
operational facility using the actual equipment in-place. onduct training using final operation
and maintenance data submittals.
END OF SECTION
©2014 Gresham, Smith and Partners. All rights reserved. Use subject to any written agreement with Gresham, Smith and Partners.