PROJECT MANUAL - Mathers-Team.com · 2016. 2. 12. · JANUARY 28, 2016 VOLUME 1 LANDSCAPE...

PROJECT MANUALHARRISONBURG CITY PUBLIC SCHOOLS

EARLY EDUCATION CENTER & NEW ELEMENTARY SCHOOL

Architect’s Project Nos. 15 1168 & 15 1169

OWNER:

HARRISONBURG CITY PUBLIC SCHOOLS

One Court Square

Harrisonburg, VA 22801

(542) 434-9926

ARCHITECT:

VMDO ARCHITECTS, P.C.

200 East Market Street

Charlottesville, VA 22902

(434) 296-5684 fax (434) 296-4496

FOODSERVICE CONSULTANT:

FOODSERVICE CONSULTANTS STUDIO

16325 Hennessy Way

Montpelier, Virginia 23192

(804) 550-2090

STRUCTURAL ENGINEERING:

FOX + ASSOCIATES

12085 Gayton Road

Richmond, VA 23238

(804) 750-2085

MECHANICAL, ELECTRICAL, & PLUMBING:

CMTA

10411 Meeting Street

Prospect, KY 40059

(502) 326-3085

CIVIL ENGINEERING:

GAY & NEEL

1260 Radford St

Christiansburg, VA 24073

(540) 381-6011

BID

DOCUMENTS

JANUARY 28, 2016

VOLUME 1

LANDSCAPE ARCHITECT:

JJM DESIGN

P.O. Box 2137

Charlottesville, VA 22902

(434) 806-6694

COST ESTIMATOR:

DOWNEY & SCOTT, LLC

6799 Kennedy Road, Unit F

Warrenton, VA 20187

(540) 347-5001

GEOTECHNICAL:

FROEHLING & ROBERTSON, INC

6181 Rockfi sh Gap Turnpike

Crozet, VA 22932

(434) 823-5154

Architect’s Project Nos. 15 1168 & 15 1169

VA DOE Project Nos. 113-11-00-100 & 113-12-00-100

HARRISONBURG CITY PUBLIC SCHOOLS

EARLY EDUCATION CENTER & NEW ELEMENTARY SCHOOL

Project Manual Table of Contents

Bid Documents - January 28, 2016

VOLUME 1

DIVISION 00 - PROJECT INFORMATION

00 0101 Project Title Page

00 0102 Table of Contents

DIVISION 00 - BIDDING REQUIREMENTS

00 1113 Advertisement for Bids

00 2200 Instructions to Bidders - AIA A701-1997

00 2213 Supplementary Instructions to Bidders

00 2226 Bidder's Request for Information Form

00 2513 Prebid Meetings

00 2600 Bidding Substitution Procedures

00 2601 Bidders' Request For Substitution/prior Approval Form

00 3132 Geotechnical Data

00 4113 Bid Form - Stipulated Sum (Single-Prime Contract)

00 4313 Bid Form Supplement - Bid Security Form

00 4321 Bid Form Supplement - Allowance Form

00 4322 Bid Form Supplement - Unit Prices Form

00 4323 Bid Form Supplement - Alternates Form

00 4393 Bid Form Supplement - Submittal Checklist

DIVISION 00 - CONTRACTING REQUIREMENTS

00 5200 Agreement Form - AIA A101-2007

General Note: Sections noted (EEC) apply only to the Early Education Center, those noted (ES) apply only to the Elementary School.

All other sections apply to both projects.

Requirements within sections that are noted (EEC) apply only to the Early Education Center; those noted (ES) apply only to the

Elementary School. All other requirements within each Section apply to both projects.

00 5200 Agreement Form - AIA A101-2007

00 6000 Project Forms

00 7200 General Conditions - AIA A201-2007

00 7300 Supplementary Conditions

DIVISION 01 - GENERAL REQUIREMENTS

01 1000 Summary (EEC)

01 1001 Summary (ES)

01 2100 Allowances

01 2200 Unit Prices

01 2300 Alternates

01 2500 Substitution Procedures

01 2501 Request for Substitution Form

01 3300 Submittal Procedures

01 3513 Special Project Procedures for Building Enclosure

01 4000 Quality Requirements

01 4200 References

01 1500 Temporary Facilities and Controls for Occupied Campus (EEC)

01 1501 Temporary Facilities and Controls (ES)

01 5526 Traffic Control

01 5639 Temporary Tree and Plant Protection

01 6000 Product Requirements

01 7300 Execution

01 7413 Progress and Final Cleaning

01 7419 Construction Waste Management and Disposal

01 7700 Closeout Procedures

01 7823 Operation and Maintenance Data

01 7839 Project Record Documents

01 7900 Demonstration and Training

01 8113 Sustainable Design Requirements - LEED 2009

01 8316 Exterior Enclosure Performance Requirements

01 9113 General Commissioning Requirements

01 9115 Facility Exterior Enclosure Commissioning

Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169

TABLE OF CONTENTS

January 28, 2016

Page 1

DIVISION 02 - EXISTING CONDITIONS

02 4100 Site Demolition

DIVISION 03 - CONCRETE

03 3000 Cast-in-place Concrete

03 3001 Cast-in-Place Concrete for Sitework

03 3300 Architectural Concrete (ES)

DIVISION 04 - MASONRY

04 2000 Unit Masonry

04 4310 Stone Masonry

04 4313 Anchored Stone Masonry Veneer (ES)

DIVISION 05 - METALS

05 1200 Structural Steel Framing

05 2100 Steel Joists Framing

05 3100 Steel Decking

05 4000 Cold-Formed Metal Framing

05 5000 Metal Fabrications

05 5113 Metal Pan Stairs

05 5213 Pipe and Tube Railings

05 5313 Bar Gratings

05 7300 Decorative Metal Railings

05 7313 Glazed Decorative Metal Railings (ES)

DIVISION 06 - WOOD, PLASTICS AND COMPOSITES

06 1053 Miscellaneous Rough Carpentry

06 1053 Wood Patio Decking

06 1516 Wood Roof Decking

06 1600 Sheathing

06 2013 Exterior Finish Carpentry

06 2023 Interior Finish Carpentry

06 4113 Wood-Veneer-Faced Architectural Cabinets (ES)

06 4116 Plastic Laminate-Faced Architectural Cabinets

06 4216 Flush Wood Paneling

06 4600 Wood Trim

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 1113 Bituminous Dampproofing07 1113 Bituminous Dampproofing

07 1326 Self-adhering Sheet Waterproofing

07 1616 Crystalline Waterproofing

07 2100 Thermal Insulation

07 2616 Below-grade Vapor Retarders

07 2727 Spray-applied Insulating Air Barriers

07 4253 Wood-faced Composite Wall Panels

07 4646 Fiber Cement Siding

07 5423 Thermoplastic Polyolefin (TPO) Roofing

07 6200 Sheet Metal Flashing and Trim

07 7100 Roof Specialties

07 7200 Roof Accessories

07 7623 Pedestal-mounted Roof Paver Systems

07 8413 Penetration Firestopping

07 8443 Joint Firestopping

07 9200 Joint Sealants

07 9219 Acoustical Joint Sealants


TABLE OF CONTENTS

January 28, 2016

Page 2

DIVISION 08 - OPENINGS

08 1113 Hollow Metal Doors and Frames

08 1416 Flush Wood Doors

08 3113 Access Doors and Frames

08 3313 Overhead Coiling Counter Doors (ES)

08 3326 Overhead Coiling Grilles (ES)

08 3513 Folding Doors (ES)

08 4113 Aluminum-framed Entrances and Storefronts

08 4413 Glazed Aluminum Curtain Walls

08 6270 Tubular Unit Skylights

08 7100.00 Door Hardware (EEC)

08 7100.01 Door Hardware Schedule (EEC)

08 7001.00 Door Hardware (ES)

08 7001.01 Door Hardware Schedule (ES)

08 8000 Glazing

08 8113 Decorative Glass Glazing

08 8300 Mirrors

08 9119 Fixed Louvers

DIVISION 09 - FINISHES

09 0561 Moisture Control Preparation for Flooring

09 2116 Gypsum Board Shaft Wall Assemblies

09 2216 Non-structural Metal Framing

09 2900 Gypsum Board

09 3013 Ceramic Tiling

09 5113 Acoustical Panel Ceilings

09 5436 Decorative Wood Grids

09 6513 Resilient Base and Accessories

09 6543 Linoleum Flooring

09 6566 Resilient Athletic Flooring (ES)

09 6623 Resinous Matrix Terrazzo Flooring (ES)

09 6813 Tile Carpeting

09 6816 Sheet Carpeting

09 8433 Sound-absorbing Wall Units

09 8436 Sound-absorbing Ceiling Units (ES)

09 9123 Interior Painting

09 9300 Staining and Transparent Finishing

09 9600 High-performance Coatings

DIVISION 10 - SPECIALTIES

10 1100 Visual Display Units

10 2113 Phenolic-core Toilet Compartments

10 2123 Cubicle Curtains and Track (ES)10 2123 Cubicle Curtains and Track (ES)

10 2239 Folding Panel Partitions (ES)

10 2600 Wall and Door Protection

10 2800 Toilet Accessories

10 4413 Fire Protection Cabinets

10 5113 Metal Lockers

10 7500 Flagpoles

DIVISION 11 - EQUIPMENT

11 3100 Residential Appliances

11 4000 Foodservice Equipment (EEC)

11 4001 Foodservice Equipment (ES)

11 5213 Projection Screens (ES)

11 5523 Audio-visual Equipment Supports

11 6623 Gymnasium Equipment (ES)

11 6653 Gymnasium Dividers (ES)

11 6813 Playground Equipment

11 6823 Exterior Court Athletic Equipment

DIVISION 12 - FURNISHINGS

12 2413 Roller Window Shades

12 3661 Solid Surfacing Countertops (ES)

12 4813 Entrance Floor Grids and Frames (Interior)

12 9300 Site Furnishings


TABLE OF CONTENTS

January 28, 2016

Page 3

DIVISION 13 - SPECIAL CONSTRUCTION - Not Applicable

DIVISION 14 - CONVEYING EQUIPMENT

14 2400 Hydraulic Elevators

VOLUME 2

DIVISION 21 - FIRE SUPPRESSION

21 0500 Common Work Results for Fire Suppression

21 0501 Scope of the Fire Suppression Work

21 0502 Shop Drawings, Maintenance Manuals,and Parts List

21 0515 Sleeving, Cutting, Patching, Repairing and Firestopping

21 0553 Identification, Tags, Charts, Etc.

21 1000 Fire Protection System

DIVISION 22 - PLUMBING

22 0100 Common Work Results for Plumbing

22 0300 Shop Drawings, Maintenance Manuals, and Parts List

22 0513 Common Motor Electrical Requirements for Plumbing Equipment

22 0517 Sleeves and Sleeve Seals for Plumbing Piping

22 0519 Meters and Gages for Plumbing Piping

22 0523 General Duty Valves for Plumbing Piping

22 0529 Hangers and Supports for Plumbing Piping and Equipment

22 0553 Identification for Plumbing Piping and Equipment

22 0700 Plumbing Insulation, Equipment, and Piping

22 0800 Commissioning Requirements

22 1123 Pumps

22 2100 Excavation, Trenching, Backfilling and Grading

22 2200 Plumbing Piping

22 3000 Plumbing Equipment

22 4000 Plumbing Fixtures, Fittings and Trim

22 4005 Plumbing Specialties

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 0100 Common Work Results for HVAC

23 0300 Shop Drawings, Maintenance Manuals, and Parts List

23 0513 Common Motor Electrical Requirements for HVAC Equipment

23 0517 Sleeves and Sleeve Seals for HVAC Piping

23 0519 Meters and Gages for HVAC Piping

23 0523 General Duty Valves for HVAC Piping

23 0529 Hangers and Supports for HVAC Piping and Equipment23 0529 Hangers and Supports for HVAC Piping and Equipment

23 0553 Identification for HVAC Piping and Equipment

23 0700 HVAC Insulation, Equipment, Ductwork, and Piping

23 0800 HVAC Commissioning

23 0900 Temperature Controls and Sequence of Operations for HVAC

23 0995 Testing, Adjusting, and Balancing for HVAC

23 1123 Pumps

23 2100 Excavation, Trenching, Backfilling and Grading

23 2200 HVAC Piping

23 2300 Ground-Loop Heat-Pump Piping

23 2500 HVAC Water Treatment, Cleaning, Filling and Purging

23 3200 Sheet Metal

23 3700 HVAC Equipment

23 3725 Diffusers, Registers, Grilles and Louvers


TABLE OF CONTENTS

January 28, 2016

Page 4

DIVISION 26 - ELECTRICAL

26 0000 General Provisions - Electrical

26 0010 Scope of the Electrical Work

26 0015 Coordination Among Trades, Systems Interfacing and Connection of Equipment Furnished by Others

26 0020 Shop Drawings, Literature, Manuals, Part Lists, and Special Tools

26 0030 Cutting, Patching and Repairing

26 0040 Excavation, Trenching, Backfilling & Grading

26 0060 Grounding

26 0075 Identifications

26 0120 Conductors, Identifications, Splicing Devices & Connectors

26 0130 Raceways & Fittings

26 0135 Cabinets, Outlet Boxes & Pull Boxes

26 0140 Wiring Devices and Plates

26 0400 Electrical Distribution Equipment

26 0800 Electrical Commissioning

26 2300 Emergency Power Systems (ES)

26 4113 Lightning Protection for Structures

26 4313 Surge Suppression Systems

26 5113 Interior Lighting Systems

26 5114 Exterior Lighting Systems

26 5120 Dynamic Interior Lighting Systems (EEC)

26 6100 Photovoltaic System (EEC)

DIVISION 27 - COMMUNICATIONS

27 0100 Voice and Data Systems

27 0510 CATV/Video System

27 0720 Telephone System

27 0800 Sound Systems

27 5313 Intercom & Public Address System

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

28 1643 Perimeter Security Safety

28 2300 Video Surveillance

28 3100 Fire Alarm System

DIVISION 31 - EARTHWORK

31 0000 Earthwork

31 1000 Site Clearing31 1000 Site Clearing

31 2333 Trenching and Backfilling

31 2513 Erosion and Sediment Control

31 3116 Termite Control

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 1000 Bases, Ballasts, and Pavements

32 1443 Porous Flexible Paving

32 1540 Stone Dust Paving

32 1713 Pipe Bollard Sleeves

32 1723 Pavement Markings

32 1723.13 Playground Pavement Markings

32 1816.13 Playground Protective Surfaces

32 1816.14 Playground Surfaces

32 2000 Site Restoration

32 3119 Chain Link Fence

32 9113 Topsoil

32 9200 Sod & Seeded Turf

32 9219 Native Plant Seeding

32 9300 Plants

DIVISION 33 - UTILITIES

33 0300 Utility Pipe and Materials

33 0400 Valves and Cocks

33 0500 Common Work Results for Utilities

33 0513 Manholes and Structures

33 1000 Water Utilities

33 1219 Water Utility Distribution Fire Hydrants

33 3000 Sanitary Sewerage Utilities

33 4100 Storm Utility Drainage Piping

33 4600 Subdrainage

33 4626 Geotextile Subsurface Drainage Filtration

END OF TABLE OF CONTENTS


TABLE OF CONTENTS

January 28, 2016

Page 5

VMDO Architects Bidding Documents - 01.28.2016

Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 ADVERTISEMENT FOR BIDS 001113 - Page 1 of 2

DOCUMENT 001113 - ADVERTISEMENT FOR BIDS

1.1 PROJECT INFORMATION

A. Notice to Bidders: Qualified bidders may submit bids for two Projects as described in this Document. Submit bids according to the Instructions to Bidders.

1. Regulatory Requirements: Title 54.1, Chapter 11, as amended, and Title 43 Section 2.2-4330.A.(i) of the Code of Virginia (1950) shall govern submittal, opening, and award of bids.

B. Owner: Harrisonburg City Public Schools

C. Project Identification (2 projects):

1. Early Education Center, 474 Linda Lane, Harrisonburg, VA., #1168.

a. New two-level pre-school, along with associated outdoor play areas. The building is approximately 24,300 gsf.

2. New Elementary School, 700 Garbers Church Road, Harrisonburg, VA., #1169.

a. New three-level elementary school facility for grades Pre-K through 5, along with associated playgrounds and sport fields. The building is approximately 100,000 gsf.

3. The above two projects have been designed simultaneously. The Owner's intent is to allow bidding on projects as individual project bids and will consider awarding either individual contracts to separate contractors or both projects to a single contractor.

D. Architect: VMDO Architects, 200 E Market Street; Charlottesville, VA 22902; (434) 296-5684; www.vmdo.com.

E. Construction Contract: Bids will be received for the following Work:

1. General Contract (all trades) for each Project.

1.2 BID SUBMITTAL AND OPENING

A. Owner will receive sealed lump sum bids until the bid time and date at the location given below. Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Bid Date: Thursday, February 25, 2016. 2. Bid Time: 2:00 p.m., local time. 3. Location: City of Harrisonburg School Board Offices, Basement Conference Room, One

Court Square, Harrisonburg VA, 22801.

B. Bids will be thereafter publicly opened and read aloud.

http://www.vmdo.com/


Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 ADVERTISEMENT FOR BIDS 001113 - Page 2 of 2

1.3 BID SECURITY

A. Bid security shall be submitted with each bid in the amount of 5 percent of the bid amount. No bids may be withdrawn for a period of 60 days after opening of bids. Owner reserves the right to reject any and all bids and to waive informalities and irregularities.

1.4 PREBID MEETING

A. Prebid Meeting: See Document 002513 "Prebid Meetings."

1.5 DOCUMENTS

A. Online Bidding and Contracting Documents: Online access will be provided to all registered bidders and suppliers. Obtain access after 2:00 p.m. on January 28, 2016, by contacting John Nagao, [email protected]. Include the following information with your request:

1. Name 2. Company 3. Discipline or trade 4. Address; Phone; Email address

B. Viewing Procurement and Contracting Documents: Examine at the locations below:

1. Builder's Exchange, 3207 Hermitage Rd., Richmond, VA 23227; (804) 353 2788. 2. Dodge Data, 3315 Central Avenue, Hot Springs AK 71913; (804) 594 2682. 3. CMD Group, 30 Technology Pkwy South, Suite 500, Norcross, GA 30092-2912;

(770)-417 4411. 4. Valley Construction News (Roanoke), 426 West Campbell Ave, Roanoke, VA 24016;

(540) 344 8127. 5. Greater Virginia Contractors Association, 2406 Chamberlayne Ave., Richmond, VA

23222, (804) 329 5818.

1.6 TIME OF COMPLETION AND LIQUIDATED DAMAGES

A. Successful bidder shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within the Contract Time. Work is subject to liquidated damages.

1.7 BIDDER'S QUALIFICATIONS

A. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. A Performance Bond, separate Labor and Material Payment Bond, and Insurance in a form acceptable to Owner will be required of the successful Bidder.

END OF DOCUMENT 00 1113

mailto:[email protected]

Document A701TM – 1997 Instructions to Bidders

AIA Document A701™ – 1997. Copyright © 1970, 1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING: This AIA®

Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:00:04 on 01/27/2016 under Order No.9958964281_1 which expires on 08/01/2016, and is not for resale. User Notes: (1110145106)

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ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

for the following PROJECT: (Name and location or address) Harrisonburg City Public Schools Early Education Center, VMDO project number 1168 New Elementary School, VMDO project number 1169 THE OWNER: (Name, legal status and address) School Board of City of Harrisonburg, Virginia One Court Square Harrisonburg, VA 22801 THE ARCHITECT: (Name, legal status and address) VMDO Architects, P.C. 200 East Market Street Charlottesville, VA 22902 TABLE OF ARTICLES 1 DEFINITIONS 2 BIDDER’S REPRESENTATIONS 3 BIDDING DOCUMENTS 4 BIDDING PROCEDURES 5 CONSIDERATION OF BIDS 6 POST-BID INFORMATION 7 PERFORMANCE BOND AND PAYMENT BOND 8 FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR



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ARTICLE 1 DEFINITIONS § 1.1 Bidding Documents include the Bidding Requirements and the proposed Contract Documents. The Bidding Requirements consist of the Advertisement or Invitation to Bid, Instructions to Bidders, Supplementary Instructions to Bidders, the bid form, and other sample bidding and contract forms. The proposed Contract Documents consist of the form of Agreement between the Owner and Contractor, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications and all Addenda issued prior to execution of the Contract. § 1.2 Definitions set forth in the General Conditions of the Contract for Construction, AIA Document A201, or in other Contract Documents are applicable to the Bidding Documents. § 1.3 Addenda are written or graphic instruments issued by the Architect prior to the execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections. § 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents. § 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated in Alternate Bids. § 1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted. § 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment or services or a portion of the Work as described in the Bidding Documents. § 1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents. § 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a portion of the Work. ARTICLE 2 BIDDER’S REPRESENTATIONS § 2.1 The Bidder by making a Bid represents that: § 2.1.1 The Bidder has read and understands the Bidding Documents or Contract Documents, to the extent that such documentation relates to the Work for which the Bid is submitted, and for other portions of the Project, if any, being bid concurrently or presently under construction. § 2.1.2 The Bid is made in compliance with the Bidding Documents. § 2.1.3 The Bidder has visited the site, become familiar with local conditions under which the Work is to be performed and has correlated the Bidder’s personal observations with the requirements of the proposed Contract Documents. § 2.1.4 The Bid is based upon the materials, equipment and systems required by the Bidding Documents without exception. ARTICLE 3 BIDDING DOCUMENTS § 3.1 COPIES § 3.1.1 Bidders may obtain complete sets of the Bidding Documents from the issuing office designated in the Advertisement or Invitation to Bid in the number and for the deposit sum, if any, stated therein. The deposit will be refunded to Bidders who submit a bona fide Bid and return the Bidding Documents in good condition within ten days after receipt of Bids. The cost of replacement of missing or damaged documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the Bidding Documents and the Bidder’s deposit will be refunded. § 3.1.2 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the Advertisement or Invitation to Bid, or in supplementary instructions to bidders.



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§ 3.1.3 Bidders shall use complete sets of Bidding Documents in preparing Bids; neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. § 3.1.4 The Owner and Architect may make copies of the Bidding Documents available on the above terms for the purpose of obtaining Bids on the Work. No license or grant of use is conferred by issuance of copies of the Bidding Documents. § 3.2 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS § 3.2.1 The Bidder shall carefully study and compare the Bidding Documents with each other, and with other work being bid concurrently or presently under construction to the extent that it relates to the Work for which the Bid is submitted, shall examine the site and local conditions, and shall at once report to the Architect errors, inconsistencies or ambiguities discovered. § 3.2.2 Bidders and Sub-bidders requiring clarification or interpretation of the Bidding Documents shall make a written request which shall reach the Architect at least seven days prior to the date for receipt of Bids. § 3.2.3 Interpretations, corrections and changes of the Bidding Documents will be made by Addendum. Interpretations, corrections and changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon them. § 3.3 SUBSTITUTIONS § 3.3.1 The materials, products and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution. § 3.3.2 No substitution will be considered prior to receipt of Bids unless written request for approval has been received by the Architect at least ten days prior to the date for receipt of Bids. Such requests shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitution including drawings, performance and test data, and other information necessary for an evaluation. A statement setting forth changes in other materials, equipment or other portions of the Work, including changes in the work of other contracts that incorporation of the proposed substitution would require, shall be included. The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect’s decision of approval or disapproval of a proposed substitution shall be final. § 3.3.3 If the Architect approves a proposed substitution prior to receipt of Bids, such approval will be set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner. § 3.3.4 No substitutions will be considered after the Contract award unless specifically provided for in the Contract Documents. § 3.4 ADDENDA § 3.4.1 Addenda will be transmitted to all who are known by the issuing office to have received a complete set of Bidding Documents. § 3.4.2 Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose. § 3.4.3 Addenda will be issued no later than four days prior to the date for receipt of Bids except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids. § 3.4.4 Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid. ARTICLE 4 BIDDING PROCEDURES § 4.1 PREPARATION OF BIDS § 4.1.1 Bids shall be submitted on the forms included with the Bidding Documents.



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§ 4.1.2 All blanks on the bid form shall be legibly executed in a non-erasable medium. § 4.1.3 Sums shall be expressed in both words and figures. In case of discrepancy, the amount written in words shall govern. § 4.1.4 Interlineations, alterations and erasures must be initialed by the signer of the Bid. § 4.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No Change." § 4.1.6 Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture of the bid security, state the Bidder’s refusal to accept award of less than the combination of Bids stipulated by the Bidder. The Bidder shall make no additional stipulations on the bid form nor qualify the Bid in any other manner. § 4.1.7 Each copy of the Bid shall state the legal name of the Bidder and the nature of legal form of the Bidder. The Bidder shall provide evidence of legal authority to perform within the jurisdiction of the Work. Each copy shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further give the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached certifying the agent’s authority to bind the Bidder. § 4.2 BID SECURITY § 4.2.1 Each Bid shall be accompanied by a bid security in the form and amount required if so stipulated in the Instructions to Bidders. The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and will, if required, furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the Bidder refuse to enter into such Contract or fail to furnish such bonds if required, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty. The amount of the bid security shall not be forfeited to the Owner in the event the Owner fails to comply with Section 6.2. § 4.2.2 If a surety bond is required, it shall be written on AIA Document A310, Bid Bond, unless otherwise provided in the Bidding Documents, and the attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the power of attorney. § 4.2.3 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until either (a) the Contract has been executed and bonds, if required, have been furnished, or (b) the specified time has elapsed so that Bids may be withdrawn or (c) all Bids have been rejected. § 4.3 SUBMISSION OF BIDS § 4.3.1 All copies of the Bid, the bid security, if any, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project name, the Bidder’s name and address and, if applicable, the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face thereof. § 4.3.2 Bids shall be deposited at the designated location prior to the time and date for receipt of Bids. Bids received after the time and date for receipt of Bids will be returned unopened. § 4.3.3 The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids. § 4.3.4 Oral, telephonic, telegraphic, facsimile or other electronically transmitted bids will not be considered. § 4.4 MODIFICATION OR WITHDRAWAL OF BID § 4.4.1 A Bid may not be modified, withdrawn or canceled by the Bidder during the stipulated time period following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting a Bid. § 4.4.2 Prior to the time and date designated for receipt of Bids, a Bid submitted may be modified or withdrawn by notice to the party receiving Bids at the place designated for receipt of Bids. Such notice shall be in writing over the



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signature of the Bidder. Written confirmation over the signature of the Bidder shall be received, and date- and time-stamped by the receiving party on or before the date and time set for receipt of Bids. A change shall be so worded as not to reveal the amount of the original Bid. § 4.4.3 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids provided that they are then fully in conformance with these Instructions to Bidders. § 4.4.4 Bid security, if required, shall be in an amount sufficient for the Bid as resubmitted. ARTICLE 5 CONSIDERATION OF BIDS § 5.1 OPENING OF BIDS At the discretion of the Owner, if stipulated in the Advertisement or Invitation to Bid, the properly identified Bids received on time will be publicly opened and will be read aloud. An abstract of the Bids may be made available to Bidders. § 5.2 REJECTION OF BIDS The Owner shall have the right to reject any or all Bids. A Bid not accompanied by a required bid security or by other data required by the Bidding Documents, or a Bid which is in any way incomplete or irregular is subject to rejection. § 5.3 ACCEPTANCE OF BID (AWARD) § 5.3.1 It is the intent of the Owner to award a Contract to the lowest qualified Bidder provided the Bid has been submitted in accordance with the requirements of the Bidding Documents and does not exceed the funds available. The Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner’s judgment, is in the Owner’s own best interests. § 5.3.2 The Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the low Bidder on the basis of the sum of the Base Bid and Alternates accepted. ARTICLE 6 POST-BID INFORMATION § 6.1 CONTRACTOR’S QUALIFICATION STATEMENT Bidders to whom award of a Contract is under consideration shall submit to the Architect, upon request, a properly executed AIA Document A305, Contractor’s Qualification Statement, unless such a Statement has been previously required and submitted as a prerequisite to the issuance of Bidding Documents. § 6.2 OWNER’S FINANCIAL CAPABILITY The Owner shall, at the request of the Bidder to whom award of a Contract is under consideration and no later than seven days prior to the expiration of the time for withdrawal of Bids, furnish to the Bidder reasonable evidence that financial arrangements have been made to fulfill the Owner’s obligations under the Contract. Unless such reasonable evidence is furnished, the Bidder will not be required to execute the Agreement between the Owner and Contractor. § 6.3 SUBMITTALS § 6.3.1 The Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, after notification of selection for the award of a Contract, furnish to the Owner through the Architect in writing:

.1 a designation of the Work to be performed with the Bidder’s own forces;

.2 names of the manufacturers, products, and the suppliers of principal items or systems of materials and equipment proposed for the Work; and

.3 names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

§ 6.3.2 The Bidder will be required to establish to the satisfaction of the Architect and Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents. § 6.3.3 Prior to the execution of the Contract, the Architect will notify the Bidder in writing if either the Owner or Architect, after due investigation, has reasonable objection to a person or entity proposed by the Bidder. If the Owner or Architect has reasonable objection to a proposed person or entity, the Bidder may, at the Bidder’s option, (1)



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withdraw the Bid or (2) submit an acceptable substitute person or entity with an adjustment in the Base Bid or Alternate Bid to cover the difference in cost occasioned by such substitution. The Owner may accept the adjusted bid price or disqualify the Bidder. In the event of either withdrawal or disqualification, bid security will not be forfeited. § 6.3.4 Persons and entities proposed by the Bidder and to whom the Owner and Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Architect. ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND § 7.1 BOND REQUIREMENTS § 7.1.1 If stipulated in the Bidding Documents, the Bidder shall furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Bonds may be secured through the Bidder’s usual sources. § 7.1.2 If the furnishing of such bonds is stipulated in the Bidding Documents, the cost shall be included in the Bid. If the furnishing of such bonds is required after receipt of bids and before execution of the Contract, the cost of such bonds shall be added to the Bid in determining the Contract Sum. § 7.1.3 If the Owner requires that bonds be secured from other than the Bidder’s usual sources, changes in cost will be adjusted as provided in the Contract Documents. § 7.2 TIME OF DELIVERY AND FORM OF BONDS § 7.2.1 The Bidder shall deliver the required bonds to the Owner not later than three days following the date of execution of the Contract. If the Work is to be commenced prior thereto in response to a letter of intent, the Bidder shall, prior to commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished and delivered in accordance with this Section 7.2.1. § 7.2.2 Unless otherwise provided, the bonds shall be written on AIA Document A312, Performance Bond and Payment Bond. Both bonds shall be written in the amount of the Contract Sum. § 7.2.3 The bonds shall be dated on or after the date of the Contract. § 7.2.4 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of the power of attorney. ARTICLE 8 FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR Unless otherwise required in the Bidding Documents, the Agreement for the Work will be written on AIA Document A101, Standard Form of Agreement Between Owner and Contractor Where the Basis of Payment Is a Stipulated Sum.

Additions and Deletions Report for AIA

®

Document A701TM – 1997 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text.

Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 17:00:04 on 01/27/2016.

Additions and Deletions Report for AIA Document A701™ – 1997. Copyright © 1970, 1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:00:04 on 01/27/2016 under Order No.9958964281_1 which expires on 08/01/2016, and is not for resale. User Notes: (1110145106)

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PAGE 1 Harrisonburg City Public Schools Early Education Center, VMDO project number 1168 New Elementary School, VMDO project number 1169 … (Name, legal status and address) School Board of City of Harrisonburg, Virginia One Court Square Harrisonburg, VA 22801 … VMDO Architects, P.C. 200 East Market Street Charlottesville, VA 22902

AIA Document D401™ – 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:00:04 on 01/27/2016 under Order No.9958964281_1 which expires on 08/01/2016, and is not for resale. User Notes: (1110145106)

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Certification of Document’s Authenticity AIA® Document D401™ – 2003 I, David M. Oakland, AIA, hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 17:00:04 on 01/27/2016 under Order No. 9958964281_1 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA® Document A701™ – 1997, Instructions to Bidders, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report. _____________________________________________________________ (Signed) _____________________________________________________________ (Title) _____________________________________________________________ (Dated)


Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 002213 - Page 1 of 5

DOCUMENT 002213 - SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

1.1 INSTRUCTIONS TO BIDDERS

A. Instructions to Bidders for Project consist of the following:

1. AIA Document A701, "Instructions to Bidders," a copy of which is bound in this Project Manual.

2. The following Supplementary Instructions to Bidders that modify and add to the requirements of the Instructions to Bidders.

1.2 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS, GENERAL

A. The following supplements modify AIA Document A701, "Instructions to Bidders." Where a portion of the Instructions to Bidders is modified or deleted by these Supplementary Instructions to Bidders, unaltered portions of the Instructions to Bidders shall remain in effect.

1.3 ARTICLE 2 - BIDDER'S REPRESENTATIONS

A. Add Section 2.1.3.1:

1. 2.1.3.1 - The Bidder has investigated all required fees, permits, and regulatory requirements of authorities having jurisdiction and has properly included in the submitted bid the cost of such fees, permits, and requirements not otherwise indicated as provided by Owner.

B. Add Section 2.1.5:

1. 2.1.5 - The Bidder is a properly licensed Contractor according to the laws and regulations of Commonwealth of Virginia and City of Harrisonburg, VA, and meets qualifications indicated in the Bidding and Contracting Documents.

C. Add Section 2.1.6:

1. 2.1.6 - The Bidder has incorporated into the Bid adequate sums for work performed by installers whose qualifications meet those indicated in the Bidding and Contracting Documents.

1.4 ARTICLE 3 - BIDDING DOCUMENTS

A. 3.2 - Interpretation or Correction of Bidding and Contracting Documents:

1. Add Section 3.2.2.1:

a. 3.2.2.1 - Submit Bidder's Requests for Interpretation using form bound in the Project Manual.

B. 3.4 - Addenda:

1. Delete Section 3.4.3 and replace with the following:

a. 3.4.3 - Addenda may be issued at any time prior to the receipt of bids.




a. 3.4.4.1 - Owner may elect to waive the requirement for acknowledging receipt of 3.4.4 Addenda as follows:

1) 3.4.4.1.1 - Information received as part of the Bid indicates that the Bid, as submitted, reflects modifications to the Bidding and Contracting Documents included in an unacknowledged Addendum.

2) 3.4.4.1.2 - Modifications to the Bidding and Contracting Documents in an unacknowledged Addendum do not, in the opinion of Owner, affect the Contract Sum or Contract Time.

1.5 ARTICLE 4 - BIDDING PROCEDURES

A. 4.1 - Preparation of Bids:


a. 4.1.1.1 - Printable electronic Bid Forms and related documents are available from Architect.

2. Add Section 4.1.8:

a. 4.1.8 - The Bid shall include unit prices when called for by the Bidding and Contracting Documents. Owner may elect to consider unit prices in the determination of award. Unit prices will be incorporated into the Contract.


a. 4.1.9 - Owner may elect to disqualify a bid due to failure to submit a bid in the form requested, failure to bid requested alternates or unit prices, failure to complete entries in all blanks in the Bid Form, or inclusion by the Bidder of any alternates, conditions, limitations or provisions not called for.


a. 4.1.10 - Bids shall include sales and use taxes.

B. 4.3 - Submission of Bids:


a. 4.3.1.2 - Include Bidder's Contractor License Number applicable in Project jurisdiction on the face of the sealed bid envelope.

C. 4.4 - Modification or Withdrawal of Bids:

1. Add the following sections to 4.4.2:

a. 4.4.2.1 - Such modifications to or withdrawal of a bid may only be made by persons authorized to act on behalf of the Bidder. Authorized persons are those so identified in the Bidder's corporate bylaws, specifically empowered by the Bidder's charter or similar legally binding document acceptable to Owner, or by a power of attorney, signed and dated, describing the scope and limitations of the power of attorney. Make such documentation available to Owner at the time of seeking modifications or withdrawal of the Bid.



b. 4.4.2.2 - Owner will consider modifications to a bid written on the sealed bid envelope by authorized persons when such modifications comply with the following: the modification is indicated by a percent or stated amount to be added to or deducted from the Bid; the amount of the Bid itself is not made known by the modification; a signature of the authorized person, along with the time and date of the modification, accompanies the modification. Completion of an unsealed bid form, awaiting final figures from the Bidder, does not require power of attorney due to the evidenced authorization of the Bidder implied by the circumstance of the completion and delivery of the Bid.

D. 4.5 - Break-Out Pricing Bid Supplement:

1. Add Section 4.5:

a. 4.5 - Provide detailed cost breakdowns no later than two business days following Architect's request.

E. 4.6 - Subcontractors, Suppliers, and Manufacturers List Bid Supplement:

1. Add Section 4.6:

a. 4.6 - Provide list of major subcontractors, suppliers, and manufacturers furnishing or installing products no later than two business days following Architect's request. Include those subcontractors, suppliers, and manufacturers providing work totaling three percent or more of the Bid amount. Do not change subcontractors, suppliers, and manufacturers from those submitted without approval of Architect.

1.6 ARTICLE 5 - CONSIDERATION OF BIDS

A. 5.2 - Rejection of Bids:


a. 5.2.1 - Owner reserves the right to reject a bid based on Owner's and Architect's evaluation of qualification information submitted following opening of bids. Owner's evaluation of the Bidder's qualifications will include: status of licensure and record of compliance with licensing requirements, record of quality of completed work, record of Project completion and ability to complete, record of financial management including financial resources available to complete Project and record of timely payment of obligations, record of Project site management including compliance with requirements of authorities having jurisdiction, record of and number of current claims and disputes and the status of their resolution, and qualifications of the Bidder's proposed Project staff and proposed subcontractors.

B. 5.3 - Acceptance of Bid (Award):

1. Delete 5.3.2 and substitute the following:

a. It is the intent of the Owner to award a Contract or Contracts to the lowest qualified Bidder or Bidders based upon the amount of the bid or bids, with discounts if any included, irrespective of Alternates.



1.7 ARTICLE 6 - POSTBID INFORMATION

A. 6.1 - Contractor's Qualification Statement:


a. 6.1.1 - Submit Contractor's Qualification Statement no later than two business days following Architect's request.

B. 6.3 - Submittals:


a. 6.3.1.4 - Submit information requested in Sections 6.3.1.1, 6.3.1.2, and 6.3.1.3 no later than two business days following Architect's request.

1.8 ARTICLE 7 - PERFORMANCE BOND AND PAYMENT BOND

A. 7.1 - Bond Requirements:


a. 7.1.1.1 - Both a Performance Bond and a Payment Bond will be required, each in an amount equal to 100 percent of the Contract Sum.

B. 7.2 - Time of Delivery and Form of Bonds:

1. Delete the first sentence of Section 7.2.1 and insert the following:

a. The Bidder shall deliver the required bonds to Owner no later than 10 days after the date of Notice of Intent to Award and no later than the date of execution of the Contract, whichever occurs first. Owner may deem the failure of the Bidder to deliver required bonds within the period of time allowed a default.

2. Delete Section 7.2.3 and insert the following:

a. 7.2.3 - Bonds shall be executed and be in force on the date of the execution of the Contract.

1.9 ARTICLE 9 - EXECUTION OF THE CONTRACT

A. Add Article 9:

1. 9.1.1 - Subsequent to the Notice of Intent to Award, and within 10 days after the prescribed Form of Agreement is presented to the Awardee for signature, the Awardee shall execute and deliver the Agreement to Owner through Architect, in such number of counterparts as Owner may require.

2. 9.1.2 - Owner may deem as a default the failure of the Awardee to execute the Contract and to supply the required bonds when the Agreement is presented for signature within the period of time allowed.

3. 9.1.3 - Unless otherwise indicated in the Bidding and Contracting Documents or the executed Agreement, the date of commencement of the Work shall be the date of the executed Agreement or the date that the Bidder is obligated to deliver the executed Agreement and required bonds to Owner.



4. 9.1.4 - In the event of a default, Owner may declare the amount of the Bid security forfeited and elect to either award the Contract to the next responsible bidder or re-advertise for bids.


DOCUMENT 00 2226 - BIDDER'S REQUEST FOR INFORMATION FORM Use this form to request information required for completing bid when information is not contained in the Bidding Documents. Response to request is a clarification only and does not constitute a change to the requirements of the Bidding Documents unless incorporated in a written Addendum.

Project:

Harrisonburg CPS Early Education Center and New Elementary School Project No.:

#1168 EEC #1169 ES Both projects

To: VMDO Architects Specification Section #:

Contractor:

Attn.: Kelly Callahan, AIA Requested by:

Phone: 434.296.5684 x168 Phone:

Email: [email protected] Email:

Bidder’s Inquiry:

Signed: Date:

Architect's Response: [See Addendum No: ] [As follows:]

Signed: Date:



Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 PREBID MEETINGS 002513 - Page 1 of 2

DOCUMENT 002513 - PREBID MEETINGS

1.1 PREBID MEETING

A. Architect will conduct a Prebid meeting as indicated below:

1. Meeting Date: Friday, February 5, 2016. 2. Meeting Time: 11:00 .m., local time. 3. Location: City of Harrisonburg School Board Offices, Basement Conference Room, One

Court Square, Harrisonburg VA, 22801.

B. Attendance:

1. Prime Bidders: Attendance at Prebid meeting is recommended. 2. Subcontractors: Attendance at Prebid meeting is recommended.

C. Agenda: Prebid meeting agenda will include review of topics that may affect proper preparation and submittal of bids, including the following:

1. Bidding and Contracting Requirements:

a. Advertisement for Bids. b. Instructions to Bidders. c. Bidder Qualifications. d. Bonding. e. Insurance. f. Bid Security. g. Bid Form and Attachments. h. Bid Submittal Requirements. i. Bid Submittal Checklist. j. Notice of Award.

2. Communication during Bidding Period:

a. Obtaining documents. b. Bidder's Requests for Information. c. Bidder's Substitution Request/Prior Approval Request. d. Addenda.

3. Contracting Requirements:

a. Agreement. b. The General Conditions. c. The Supplementary Conditions. d. Other Owner requirements.

4. Construction Documents:

a. Scopes of Work. b. Temporary Facilities. c. Use of Site. d. Work Restrictions. e. Alternates, Allowances, and Unit Prices. f. Substitutions following award.

a


Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 PREBID MEETINGS 002513 - Page 2 of 2

5. Separate Contracts: (None) 6. Schedule:

a. Project Schedule. b. Contract Time. c. Liquidated Damages. d. Other Bidder Questions.

7. Site/facility visit or walkthrough. 8. Post-Meeting Addendum.

D. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes to attendees and others known by the issuing office to have received a complete set of Bidding and Contracting Documents. Minutes of meeting are issued as Available Information and do not constitute a modification to the Bidding and Contracting Documents. Modifications to the Bidding and Contracting Documents are issued by written Addendum only.

1. Sign-in Sheet: Minutes will include list of meeting attendees. 2. List of Planholders: Minutes will include list of planholders.



Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 BIDDING SUBSTITUTION PROCEDURES 002600 - Page 1 of 2

DOCUMENT 002600 - BIDDING SUBSTITUTION PROCEDURES

1.1 DEFINITIONS

A. Bidding Substitution Requests: Requests for changes in products, materials, equipment, and methods of construction from those indicated in the Bidding and Contracting Documents, submitted prior to receipt of bids.

B. Substitution Requests: Requests for changes in products, materials, equipment, and methods of construction from those indicated in the Contract Documents, submitted following Contract award. See Section 01 2500 "Substitution Procedures" for conditions under which Substitution requests will be considered following Contract award.

1.2 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.3 BIDDING SUBSTITUTIONS

A. Bidding Substitutions, General: By submitting a bid, the Bidder represents that its bid is based on materials and equipment described in the Bidding and Contracting Documents, including Addenda. Bidders are encouraged to request approval of qualifying substitute materials and equipment when the Specifications Sections list materials and equipment by product or manufacturer name.

B. Bidding Substitution Requests will be received and considered by Owner when the following conditions are satisfied, as determined by Architect; otherwise requests will be returned without action:

1. Request is submitted by a registered Bidder who is bidding as a prime Contractor; all other requests will not be reviewed.

2. Extensive revisions to the Contract Documents are not required. 3. Proposed changes are in keeping with the general intent of the Contract Documents,

including the level of quality of the Work represented by the requirements therein. 4. The request is fully documented and properly submitted.

1.4 SUBMITTALS

A. Bidding Substitution Request: Bidding Substitution Request must be made in writing Architect through Design-Builder in compliance with the following requirements:

1. Requests for substitution of materials and equipment will be considered if received no later than 10 days prior to date of bid opening.

2. Submittal Format: Submit single electronic copy of each written Bidding Substitution Request, using form provided by Design-Builder.

a. Identify the product or the fabrication or installation method to be replaced in each request. Include related Specifications Sections and drawing numbers.

b. Provide complete documentation on both the product specified and the proposed substitute, including the following information as appropriate:


Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 BIDDING SUBSTITUTION PROCEDURES 002600 - Page 2 of 2

1) Point-by-point comparison of specified and proposed substitute product data, fabrication drawings, and installation procedures.

2) Copies of current, independent third-party test data of salient product or system characteristics.

3) Samples where applicable or when requested by Architect. 4) Detailed comparison of significant qualities of the proposed substitute with

those of the Work specified. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

5) Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

6) Research reports, where applicable, evidencing compliance with building code in effect for Project, from ICC-ES.

7) Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors, which will become necessary to accommodate the proposed substitute.

c. Provide certification by manufacturer that the substitute proposed is equal to or superior to that required by the Bidding and Contracting Documents, and that its in-place performance will be equal to or superior to the product or equipment specified in the application indicated.

d. Bidder, in submitting the Bidding Substitution Request, waives the right to additional payment or an extension of Contract Time because of the failure of the substitute to perform as represented in the Bidding Substitution Request.

B. Architect's Action:

1. Architect may request additional information or documentation necessary for evaluation of the Bidding Substitution Request. Architect will notify all bidders of acceptance of the proposed substitute by means of an Addendum to the Bidding and Contracting Documents.

C. Architect's approval of a substitute during bidding does not relieve Contractor of the responsibility to submit required shop drawings and to comply with all other requirements of the Contract Documents.

END OF DOCUMENT

DOCUMENT 00 2601 – BIDDERS' REQUEST FOR SUBSTITUTION/PRIOR APPROVAL FORM

For submittal by prime contract bidders only. Use this form to request consideration of an unnamed product when use of specific products is required by the specifications. This form is not required when named products are intro-duced by the phrase "Available products include …" Response will be in the form of a written Addendum.

Project: Harrisonburg CPS Early Education Center and New Elementary School Project No.:

#1168 EEC #1169 ES Both projects

To: VMDO Architects Specification Section #:

Prime Bidder:

Attn.: Kelly Callahan, AIA Requested by:

Phone: 434.296.5684 x168 Phone:

Email: [email protected] Email:

Specified Product/Fabrication Method (List name/description; model #; manufacturer):

Required Information for Specified Product: Attached:

Point by Point Comparative Product Data

Tests

Reports

Fabrication Drawings

Samples (Where Applicable)

Proposed Product/Fabrication Method (List trade name/description; model no.; manufacturer) :

Required Information for Proposed Product: Attached:

Point by Point Comparative Product Data (Required)

Tests

Reports

Fabrication Drawings

Samples (Where Applicable)

List of Related Changes/Modifications:

Differences between proposed substitution and specified product:

Proposed product/fabrication method affects other parts of the Work No Yes: Explain:


Undersigned certifies:

Proposed substitution has been fully investigated and determined to be equal or superior in all respects to spec-ified product as utilized for this project, except as noted herein.

Qualifications of manufacturer, installer, and other specified parties meet the specified qualifications.

Same special warranty will be furnished for proposed substitution as for specified product, if applicable.

Same maintenance service and source for replacement parts, as applicable, is available as that specified.

Proposed substitution does not affect dimensions and functional clearances, except as noted herein.

For the Bidder:

Submitted by:

Signed:

Firm:

Telephone:

Email:

For the Manufacturer:

Submitted by:

Signed:

Firm:

Telephone:

Email:

END OF DOCUMENT


Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 GEOTECHNICAL DATA 003132 - Page 1 of 1

DOCUMENT 003132 - GEOTECHNICAL DATA

1.1 GEOTECHNICAL DATA

A. This Document with its referenced attachments is part of the Bidding Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of Bidders' own investigations. They are made available for Bidders' convenience and information, but are not a warranty of existing conditions. This Document and its attachments are not part of the Contract Documents.

B. Geotechnical investigation reports for these Projects, including soil borings, prepared by Froehling and Robinson are appended in this Project Manual.

C. Related Requirements:

1. Document 002113 "Instructions to Bidders" for the Bidder's responsibilities for examination of Project site and existing conditions.



Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 004113 - Page 1 of 4

DOCUMENT 004113 - BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT)

1.1 BID INFORMATION

A. Bidder: ____________________________________________________________________.

B. Owner: Harrisonburg City Public Schools.

C. Architect: VMDO Architects.

D. Notice: Bidders may furnish bids for either or both Projects listed below, and may elect to propose a discount to the bid amounts if Owner awards both Projects to Bidder. Enter N.A. on blank line items that do not apply to this Bid.

1.2 CERTIFICATIONS AND BASE BID

A. Project Name: Early Education Center.

1. Project Location: 474 Linda Lane, Harrisonburg, VA. 2. Architect Project Number: 1168. 3. Base Bid, Single-Prime (All Trades) Contract: The undersigned Bidder, having carefully

examined the Procurement and Contracting Requirements, Conditions of the Contract, Drawings, Specifications, and all subsequent Addenda, as prepared by VMDO Architects and Architect's consultants, having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled allowances, necessary to complete the construction of the above-named project, according to the requirements of the Bidding and Contracting Documents, for the stipulated sum of:

4. _______________________________________________ Dollars ($______________). 5. The above amount may be modified by amounts indicated by the Bidder on the attached

Document 004322 "Unit Prices Form" and Document 004323 "Alternates Form," and by discount offered below if applicable.

B. Project Name: New Elementary School.

1. Project Location: 700 Garbers Church Road, Harrisonburg, VA. 2. Architect Project Number: 1169. 3. Base Bid, Single-Prime (All Trades) Contract: The undersigned Bidder, having carefully

examined the Procurement and Contracting Requirements, Conditions of the Contract, Drawings, Specifications, and all subsequent Addenda, as prepared by VMDO Architects and Architect's consultants, having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled allowances, necessary to complete the construction of the above-named project, according to the requirements of the Bidding and Contracting Documents, for the stipulated sum of:

4. _______________________________________________ Dollars ($______________). 5. The above amount may be modified by amounts indicated by the Bidder on the attached

Document 004322 "Unit Prices Form" and Document 004323 "Alternates Form," and by discount offered below if applicable.



C. Proposed Discounts if Awarded Both Projects.

1. The undersigned Bidder agrees to DEDUCT from the above stipulated sums the following amounts for the respective Projects if Owner elects to award both Projects to Bidder:

2. Early Education Center #1168: DEDUCT THE FOLLOWING

a. __________________________________________ Dollars ($______________).

3. New Elementary School #1169: DEDUCT THE FOLLOWING

a. __________________________________________ Dollars ($______________).

1.3 BID GUARANTEE

A. The undersigned Bidder agrees to execute a contract for this Work in the above amount and to furnish surety as specified within 10 days after a written Notice of Award, if offered within 60 days after receipt of bids, and on failure to do so agrees to forfeit to Owner the attached cash, cashier's check, certified check, U.S. money order, or bid bond, as liquidated damages for such failure, in the following amount constituting five percent (5%) of the Base Bid amount above:

1. Early Education Center:

a. __________________________________________ Dollars ($______________).

2. New Elementary School:

a. __________________________________________ Dollars ($______________).

3. Both Projects:

a. __________________________________________ Dollars ($______________).

B. In the event Owner does not offer Notice of Award within the time limits stated above, Owner will return to the undersigned the cash, cashier's check, certified check, U.S. money order, or bid bond.

1.4 SUBCONTRACTORS AND SUPPLIERS

A. The following companies shall execute subcontracts for the portions of the Work indicated:

1. Site Work: ____________________________________________________________.

2. Concrete Work: ________________________________________________________.

3. Masonry Work: ________________________________________________________.

4. Roofing Work: _________________________________________________________.

5. Plumbing Work: ________________________________________________________.

6. HVAC Work: __________________________________________________________.

7. Electrical Work: ________________________________________________________.



1.5 TIME OF COMPLETION

A. The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract Documents on a date specified in a written Notice to Proceed to be issued by Architect, and shall fully complete the Work within the number of days indicated in Document 073200 "Supplementary Conditions."

1.6 ACKNOWLEDGEMENT OF ADDENDA

A. The undersigned Bidder acknowledges receipt of and use of the following Addenda in the preparation of this Bid:

1. Addendum No. 1, dated ____________________.




1.7 BID SUPPLEMENTS

A. The following supplements are a part of this Bid Form and are attached hereto.

1. Bid Form Supplement – Bid Security Form. 2. Bid Form Supplement – Allowances Form 3. Bid Form Supplement – Unit Prices Form. 4. Bid Form Supplement – Alternates Form. 5. Bid Form Supplement – Bid Submittal Checklist.

1.8 CONTRACTOR'S LICENSE

A. The undersigned further states that it is a duly licensed contractor, for the type of work proposed, in Commonwealth of Virginia, Rockingham County, City of Harrisonburg, and that all fees, permits, etc., pursuant to submitting this proposal have been paid in full.

FORM CONTINUES



1.9 SUBMISSION OF BID

A. Respectfully submitted this ____ day of ____________, 2016.

B. Submitted By:_______________________________________(Name of bidding firm or corporation).

C. Authorized Signature:___________________________________(Handwritten signature).

D. Signed By:______________________________________________(Type or print name).

E. Title:__________________________________(Owner/Partner/President/Vice President).

F. Witness By:___________________________________________(Handwritten signature).

G. Attest:_______________________________________________(Handwritten signature).

H. By:____________________________________________________(Type or print name).

I. Title:________________________________(Corporate Secretary or Assistant Secretary).

J. Street Address:___________________________________________________________.

K. City, State, Zip:___________________________________________________________.

L. Phone:__________________________________________________________________.

M. License No.:_____________________________________________________________.

N. Federal ID No.:_____________________________________(Affix Corporate Seal Here).



Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 BID FORM SUPPLEMENT- BID SECURITY FORM 004313 - Page 1 of 1

DOCUMENT 004313 - BID FORM SUPPLEMENT- BID SECURITY FORM

1.1 BID FORM SUPPLEMENT

A. A completed bid bond form or other acceptable form of bid bond as described in Document 002113 'Instructions to Bidders" is required to be attached to this Form.

1.2 BID BOND FORM

A. AIA Document A310, "Bid Bond," is the recommended form for a bid bond. A bid bond acceptable to Owner, or other bid security as described in the Instructions to Bidders, is required to be attached to the Bid Form as a supplement.

B. Copies of AIA standard forms may be obtained from The American Institute of Architects; www.aia.org/contractdocs/purchase/index.htm; email: [email protected]; (800) 942-7732.



Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 BID FORM SUPPLEMENT - ALLOWANCE FORM 004321 - Page 1 of 1

DOCUMENT 004321 - BID FORM SUPPLEMENT - ALLOWANCE FORM

1.1 BID INFORMATION

A. Bidder: ____________________________________________________________________.

B. Project Name: Early Education Center #1168 and New Elementary School #1169.

C. Owner: Harrisonburg City Public Schools.

D. Architect: VMDO Architects.


A. This form is required to be attached to the Bid Form.

B. The undersigned Bidder certifies that Base Bid submission to which this Bid Supplement is attached includes those allowances described in the Contract Documents and scheduled in Section 01 2100 "Allowances."

1.3 SUBMISSION OF BID SUPPLEMENT


B. Submitted By:___________________________________(Insert name of bidding firm or corporation).

C. Authorized Signature:_______________________________________(Handwritten signature).

D. Signed By:__________________________________________________(Type or print name).

E. Title:______________________________________(Owner/Partner/President/Vice President).



Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 BID FORM SUPPLEMENT - UNIT PRICES FORM 004322 - Page 1 of 2

DOCUMENT 004322 – BID FORM SUPPLEMENT - UNIT PRICES FORM

1.1 BID INFORMATION

A. Bidder: ____________________________________________________________________.






B. The undersigned Bidder proposes the amounts below be added to or deducted from the Contract Sum on performance and measurement of the individual items of Work and for adjustment of the quantity given in the Unit-Price Allowance for the actual measurement of individual items of the Work. Proposed amounts apply to one or both Projects as bid by Bidder.

C. If the unit price does not affect the Work of this Contract, the Bidder shall indicate "NOT APPLICABLE."

1.3 UNIT PRICES

A. Unit-Price No. 1: Additional excavation for removal of unsatisfactory material below subgrade.

1. __________________________________________ Dollars ($_____________) per unit.

B. Unit-Price No. 2: Additional excavation for rock excavation below subgrade.

1. __________________________________________ Dollars ($_____________) per unit.

C. Unit-Price No. 3: Replacement of additional excavation volumes with satisfactory fill material.

1. __________________________________________ Dollars ($_____________) per unit.

D. Unit-Price No. 4: Sinkhole Excavation: Additional excavation (below subgrade) to excavate to the throat of a sinkhole per detail.

1. __________________________________________ Dollars ($_____________) per unit.

E. Unit-Price No. 5: Sinkhole Backfill: Backfill of the excavated sinkhole throat with designated stone layers (including geotextile fabric) per detail.

1. __________________________________________ Dollars ($_____________) per unit.


Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 BID FORM SUPPLEMENT - UNIT PRICES FORM 004322 - Page 2 of 2









Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 ALTERNATES FORM 004323 - Page 1 of 2

DOCUMENT 004323 - BID FORM SUPPLEMENT - ALTERNATES FORM

1.1 BID INFORMATION

A. Bidder: ____________________________________________________________________.






1.3 DESCRIPTION

A. The undersigned Bidder proposes the amount below be added to or deducted from the Base Bid if particular alternates are accepted by Owner. Amounts listed for each alternate include costs of related coordination, modification, or adjustment.

B. If the alternate does not affect the Contract Sum, the Bidder shall indicate "NO CHANGE."

C. If the alternate does not affect the Work of this Contract, the Bidder shall indicate "NOT APPLICABLE."

D. The Bidder shall be responsible for determining from the Contract Documents the affects of each alternate on the Contract Time and the Contract Sum.

E. Owner reserves the right to accept or reject any alternate, in any order, and to award or amend the Contract accordingly within 60 days of the Notice of Award unless otherwise indicated in the Contract Documents.

F. Acceptance or non-acceptance of any alternates by the Owner shall have no affect on the Contract Time unless the "Schedule of Alternates" Article below provides a formatted space for the adjustment of the Contract Time.

1.4 SCHEDULE OF ALTERNATES - Early Education Center #1168

A. Alternate No. EEC-1: Kitchen Deduct.

1. ADD____ DEDUCT____ NO CHANGE____ NOT APPLICABLE____.

2. _______________________________________________ Dollars ($______________).

B. Alternate No. EEC-2: SPED Deduct.


2. _______________________________________________ Dollars ($______________).

C. Alternate No. EEC-3: Dynamic Lighting.


Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 ALTERNATES FORM 004323 - Page 2 of 2


2. _______________________________________________ Dollars ($______________).

D. Alternate No. EEC-4: PV Array.


2. _______________________________________________ Dollars ($______________).

1.5 SCHEDULE OF ALTERNATES - New Elementary School #1169

A. Alternate No. ES-1: Classroom Addition.

1. ADD____ DEDUCT____ NO CHANGE ____ NOT APPLICABLE____.

2. _______________________________________________ Dollars ($______________).

B. Alternate No. ES-2: Outdoor Classroom (Roof).


2. _______________________________________________ Dollars ($______________).









Harrisonburg City Public Schools Early Education Center #1168 and New Elementary School #1169 BID SUBMITTAL CHECKLIST 004393 - Page 1 of 1

DOCUMENT 004393 - BID SUBMITTAL CHECKLIST

1.1 BID INFORMATION

A. Bidder: ____________________________________________________________________.




1.2 BIDDER'S CHECKLIST

A. In an effort to assist the Bidder in properly completing all documentation required, the following checklist is provided for the Bidder's convenience. The Bidder is solely responsible for verifying compliance with bid submittal requirements.

B. Attach this completed checklist to the outside of the Submittal envelope.

1. ____ Used the Bid Form provided in the

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