Project Initiation Document Study on Distribution, Genetic Diversity & Development of the Indigenous...
-
Upload
dennis-oconnor -
Category
Documents
-
view
217 -
download
0
Transcript of Project Initiation Document Study on Distribution, Genetic Diversity & Development of the Indigenous...
Project Initiation Document
Study on Distribution, Genetic Diversity & Development of the Indigenous Fruit Species in Brunei Darussalam
Project Executive: Loke Wai-Hong Senior Users: Hjh Aidah bti Hj. Mohd Hanifah
Senior Suppliers: Julie Flood Project Manager: Soetikno S. Sastroutomo
Date: 10th June 2011
Part A – Background (1)Executive Summary & Objectives
Project Objectives• To systematically assess, evaluate & identify indigenous fruits’ diversity in Brunei Darussalam• To publish a scientific book on Indigenous fruit of Brunei Darussalam • To acquire knowledge & skill in fruits technologies especially on systematic identification of fruit
species & germplasm management technology • To develop & adopt methodology for the identification & germplasm management of fruit species • To allocate/map the distribution of indigenous fruits species in Brunei Darussalam by using
international standard system • To establish database information system on fruits in Brunei Darussalam • To identify & recommend the indigenous fruits that has potential for commercialization • To formulate short & long term strategic plan to develop local indigenous fruits in Brunei
Darussalam • To implement the identification of genetic diversity of indigenous fruits species through molecular
technique
Executive SummaryKnowing that the rapid urbanization is the main factor causing extinction of plant species, Brunei’s government has initiated this project to study and conserve their indigenous fruits species. Adoption of conservation and germplasm management technologies are the main goals to be achieved in this project. Major activities planned in this project includes exploration, systematic identification, documentation and conservation of indigenous fruits. Development of indigenous fruits with potentiality for commercialisation are also one of the major goal.
Part A – Background (2)Key Stakeholders and Beneficiaries
● Stakeholders and Beneficiaries:-● Donor(s): Brunei Government● End-user(s): Staffs of Department of Agriculture &
Agri-food Brunei Darussalam● Partner(s): Department of Agriculture & Agri-food,
Brunei Darussalam● CABI Centres/Departments: CABI SEA - Malaysia/ID
Part B – Implementation (1)Proposed Organisation Structure
● Corporate Management: Julie Flood & Loke Wai-Hong
● Project Board:-● Project Executive: Loke Wai-Hong● Senior Users: Hjh. Aidah bti Hj. Mohd Hanifah● Senior Suppliers: Julie Flood● Project Assurance: Lum Keng-Yeang● CABI Budget-holder
Note that, if not the Project Executive, the CABI Budget-holder must have written confirmation from the Project Executive, and the Project Manager if required by Project Executive, prior to authorising payment.
● Project Manager: Soetikno S. Sastroutomo● Team Managers:
Part B – Implementation (2)Stages
StagesWork Packages / Deliverables in Stage, unless indicated in Stage Name
Stage
Completion Date
a) Phase 1 – Inception MeetingWork Packages / Deliverables: Business Plan
November 2011
1) Discussion with DOAA Staff on the Work Plan and its Implementation
2) Recommendation and prepare a list of required resources to assist the implementation of the Work Plan
3) Study visit to Bogor, Indonesia for 4 (four) DOAA officers for 5 (five) days
b) Phase 2 - May 20121) Prepare resources for surveys, including questionnaire,
descriptor lists, etc.
2) Implement survey according to the schedule
3) Systematically identify, catalogue and add specimens to herbarium and germplasm collection
4) Provide on-the-job training for local staff
5) Document protocols used at various stages of surveys, collection and preservations
Part B – Implementation (2)Stages
StagesWork Packages / Deliverables in Stage, unless indicated in Stage Name
Stage
Completion Date
a) Phase 3 – Work Packages / Deliverables: Business Plan
November 2012
1) A GPS framework will be incorporated in the surveys to collect data for making distribution maps of each species
2) A data base system to process survey data and linking this to herbarium and germplasm will be developed.
b) Phase 4 – May 2013
1) Survey information will be compiled into a scientific book
2) Master copies of the book in Bahasa and English will be delivered to DOAA
b) Phase 5 – November 2013
1) Fruit species with commercial potential would be identified
2) Short- and long-term strategic plan would be prepared
Part B – Implementation (3)CABI Resource RequirementsStaff(and/or role on project)
Time Required on Project(Indicate whether time is in Days or Months)
Staff required for Business Plan Development (optional):
Total time required for Business Plan Development (optional):
Estimate of Cost (£) to complete Business Plan Development Stage (optional):
Remainder of Project (excluding Business Plan Development)
Remainder of Project (excluding Business Plan Development)
Part B – Implementation (4)Customer Acceptance CriteriaAcceptance Criteria Target Measures
Publication of scientific book on indigenous fruits (English & local language)
Donor( Brunei Gov); DOA staff ; Derived from surveys and other work packages
Staff are competent in fruit species ID and germplasm management
Donor ( Brunei Gov); DOA staff ; Training packages produced; Improved competency seen through better throughput of identifications
Production of manual in ID, herbarium and germplasm management
Donor ( Brunei Gov); Plant protection staff in DOA; researchers, extensionists, growers
Derived from work packages; results synthesized into manual
Distribution, genetic and patterns map of indigenous fruits production
Donor ( Brunei Gov); staff in DOA , researchers, extension staff; growers
Results of surveys synthesized into a map
Establishment of database of indigenous fruits
Donor ( Brunei Gov); staff in DOA, researchers, extension staff, growers
Database produced and accessed by researchers etc
Identification of potential indigenous fruits for commercialization
Donor ( Brunei Gov), staff in DOA, growers, extensionists; commercial interests eg traders
List of potential fruits for commercialization, produced
Formulation of short & long term indigenous fruits commercial production strategies
Donor ( Brunei Gov) staff in DOA ; researchers; growers, extensionists; commercial interests eg traders
Commercial production strategies identified
Greater public awareness & appreciation of indigenous fruits
Donor ( Brunei Gov); staff in DOA ; researchers; policy makers ; general public
Campaigns to raise pubic awareness, flyers etc
Project report Donor( Brunei Gov); staff in DOA ;partners Derived from surveys and other work packages
Part B – Implementation (5)Project Exclusions & Interfaces
Exclusions● Non indigenous fruits ● Fruits outside of Brunei● ●
Interfaces● Citrus IPM Manual Project for the ASEAN● Pesticide Reduction Project in Brunei Darussalam● Strengthening Virology Capacity of DOA Project● Pathogen identification of crops and ornamentasl in Brunei
Part B – Implementation (6)Key Constraints & Assumptions
Constraints● Managing activities without on-ground presence but through visits● Possible delay in implementation of activities due to in country
bureaucracy
Assumptions● No increase in staff costs for collaborators● Indirect costs do not increase drastically● Full co-operation of partners in DOA Brunei● Current CABI SEA senior staffs and associates remain on board●
Part C – Reasons for CABI (1)Key Business Benefits - Strategic
● Responding to MC request ● Strengthening CABI as member countries’ organization and raising profile in ASEAN with a view to
replicating this work in other ASEAN countries● Growing business in Brunei Darussalam● Brunei government continues to recognise and value plant protection and knowledge management
as key strengths of CABI ● Strengthens CABI’s position in the region as leading plant protection and knowledge management
organization
● ●
Part C – Reasons for CABI (2)Key Business Benefits – Financial(Externally funded Projects only)
Full Project Budget – Planned Comments
Donor Currency: Brunei Dollar
Exchange Rate to £: 0.46
Overall Contract Value in £ (if known): 172,983
Costs Billed to Project Donor (£)
Gross Revenue (Total Project Revenue): 172,983
Payments to External Collaborators: 39,555
Net Income: 133,428
CABI Implementation Costs (£)
CABI Staff Costs: 38,956
Direct Costs:(other direct costs, for example travel, etc)
63,308
Net Profit/Loss (Project Contribution): 31,165
Net Project Contribution (%): 23.36
Note that the financials should match the information in the Project Financial Analysis (PFA) form.
Part D – Risks (1)Key Risks(for Collaborator, Security, Technical Risks, see next slides)
Risk Owner Likelihood
(L)
(1=Low;
3=High)
Impact
(I)
(1=Low;
3=High)
Total
(L x I)
(1=Low; 9=High)
Management Strategy
(Choose from Prevention, Reduction, Contingency, Transference, Acceptance, and give brief description of how applied)
Unavailability of staff Project Manager (PM)
3 2 6 Endorsement of project by RDs:Ownership of common plans through Inception Workshop
Overspending on subproject budgets
PM & RD SEA
1 2 2 Implementation of CABI P2 procedures;
Clear and timely budgeting, accounting, reporting and cross-charging (to set up in consultation with Finance)
Loss / overcommitment of Project Manager
RD SEA 3 2 6 Implementation of CABI P2 procedures provides clear baseline for transfer of responsibility; Team working within the CABI SEA to ensure continuity of knowledge
Unavailability of relevant project partners
PM 2 3 6 Team working within the CABI SEA to secure the availability of project partners
Part D – Risks (2)Collaborator Risks
Collaborator Name
(to be paid by CABI)
Has CABI worked with them before? (Yes / No)
Assessment of Collaborator Risk
Include, for example:• Their reputation;• Past experience of working with them (if appropriate).
How much (£) in total is the Collaborator to be paid?
DOAA, Brunei Y Excellent working relations 39,555
TBA
Part D – Risks (3)Security Risks
Location of Work Has CABI worked there before?
(Yes / No)
Is there a current, or likely, security risk in that location?
(Yes / No)
Is an alternative secure location eligible for project?
(Yes / No)
Brunei Darussalam Yes No Yes
Part D – Risks (4)Technical Risks
Technical Work Has the Lead Centre previously undertaken this Technical work?
(Yes / No)
Has another area of CABI previously undertaken this Technical work?
(Yes / No)
Identification of fruit species No no
Publication of scientific book of fruit species
Yes yes
Fruit species conservation technology
No No, but partners have X years of experience?
Fruit species germplasm management technology
No No, but partners have X years of experience?
Develop database for fruits Yes ?
Part E – Dissemination & Impact (1)Dissemination of Results
Dissemination Method(what, how, etc)
Target Results Measures
Book publication Scientific book of indigenous fruits
Book printed and presented to DoA
On job training 4 DoA staffs
All staffs participated in all survey activities
Staffs are competent in fruit species identification and germplasm management
Database system 1 database system of fruit species produced
Database transferred to Brunei’s DoA
Manuals Manual for identification, herbarium and germplasm management
Manual produced
Map Distribution map of indigenous fruits in Brunei
Map produced
Part E - Dissemination & Impact (2)Impact of Project(Scientific, Technical, Commercial, Social, Environmental)
Impact Target Measures
Scientific – Generates data on indigenous fruits in Brunei Novel scientific information generated and published. Numbers of papers/reports produced
Technical – manuals, databases, maps produced Improved management leads to improved yields and reduced losses in the field.
Commercial – package produced on how to commercialize indigenous fruits of
Adoption by growers and traders of methods to commercialize indigenous fruits.
Social – Improved livelihoods for growers through diversification of crops grown
Improved incomes for growers to improve their standards of living
Environmental –.strengthening germplasm conservation and indigenous plant biodiversity in country and beyond
A diversity of indigenous fruits grown by farmers and available in local and regional markets
Part F – Reporting and Sign-off (1)Reporting
Information Provider Information Required Interested Parties Frequency
a) PE/PM
b)
a) Interim report
b) Financial report
Corporate Management (CABI)
a) Every 6 months
b) Every 6 months
a)PM
b)
c)
a) Mission report
b)
c)
Project Board (CABI)
a) End of each phase/visit
b)
c)
a)PM/PE
b)
c)
a)Promotional material
b)
c)
Marketing (CABI) a) As needed
b)
c)
a)
b)
c)
a)
b)
c)
Collaborators (External) – paid by CABI
a)
b)
c)
a)
b)
c)
a)
b)
c)
Partners (External) a)
b)
c)
a) CABI SEA
b) Collaborators
c)
a) Interim/progress report
b) Draft final report
c)Final report
Donors / Funding Agency (External)
a) End of each phase/visit
b) End of consultation period
c) End of consultation period
a)
b)
a)
b)
Other – please specify
a)
b)
Part F – Reporting & Sign-off (2)Supporting Documentation
As a minimum to accompany the completed PID:● Project Financial Analysis
Extra supporting documentation may be provided:● Gantt Chart (or Log Frame)● Any other documentation as appropriate
Please note that projects with an Intellectual Property Right (IPR) component require the contract to be submitted to PMG prior to signature.
Part F – Reporting & Sign-off (3)Authorisation
Project Executive / EMT: ……………………………………………
Date: …………………………………………………………..
PMG Sign-off (Level 1 Projects) …………………………………………..
Date: ………………………………………………………………………….
Approval of: PID Development of Business Plan
PMG Comments and/or Follow-on Actions:
Appendix A – New Product / Initiative (1)
Customer Needs & Trends
What Problem Are We Trying to Solve?
<Evidence from market research, in-market interviews>
Purchasing Criteria
<evidence>
Purchasing Process
<evidence>
Preferred Pricing Models
<evidence>
Strategic Fit
Market Attractiveness
<£ per annum, size, strategic importance>
Market Growth & Trends
<% CAGR, evidence>
Profitability <High/Medium/Low, evidence>
Competition <Significant existing players, partner opportunities, quantified scale of competition>
Appendix A – New Product / Initiative (2)
Financial Impact
Revenue Opportunity <£ p.a. after 3 years, Gross/net revenue, Evidence, eg. no. of subscriptions @ £x, Annual growth rates, Total project revenue/contract value, etc>
Total Investment Required
<quantify, breakdown of expenditure (staff costs vs. direct costs), capex vs. P&L expenditure, payments to collaborators, etc>
Return on Investment <profitability target, return on capital employed, pay-back period/break-even, net project contribution, etc>
Proposed Product / Initiative Specifications
Product / Initiative Scope <Summary definition of product scope and objectives, Key selling points – how is this product better than the competition?>
Workflow Integration <Explain how product fits into user’s workflow>
Revenue Model <Subscription, purchased, sponsored>
Sales & Marketing Strategy
<Online marketing/conference attendance/direct mail/telesales, etc>
Technology Strategy <In-house development or third party solution?>