PROGRESS AND WAY

FORWARDJANUARY 05, 2015

Punjab Cities Governance Improvement Project (PCGIP)

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Presentation Plan

Progress & Way Forward:

Disbursement Linked Indicators (DLIs); Environment & Social Management

Framework (ESMF); Faisalabad Planning & Coordination

Committee (FPCC); Procurement of EEPs for FY 2014-15.

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Disbursement Linked Indicators (DLIs)4

DL1. Resource Planning

DL 2. Procurement

DLI 3. Intergovernmental Finance System

DLI 4. Revenue Collection System

DLI 5. Boundary Alignment

DLI 6. Public Disclosure and Access to Information

DLI 7. Accountability

DLI-1 (Resource Planning)5

Activities Performed:

Consolidation of Annual Development Plans for FY 2012-13, 2013-14

is made and for 2014-15 is awaited;

90% data collection made for GIS based Asset Management system;

Data entry in web based software is in progress.

Way Forward:

Consolidation of ADP for FY 2014-15;

Implementation of GIS based Asset Management Plan.

Department.

EDO (CD)

EDO (MS)

EDO-Agri)

EDO (W & S)

EDO (H)

EDO (Edu)

Total

No. of

Forms

49 36 207 1250 560 2688 4790

DLI-2 (Procurement)6

Activities Performed:

Annual Procurement Plans of CDGF and its entities for FY2014-15 prepared and uploaded on the websites of CDGF and PPRA;

Two training workshops on PPRA Rules and SOPs were arranged for the capacity building of the officers of CDGF, FDA, WASA, and PHA; (dated April 07-08, 2014 & October 15, 2014).

Procurement Charts and checklist disseminated to all the DDOs for facilitation in true compliance of PPRA Rules;

Way Forward:

Ensure Strict Implementation of PPRA Rules, 2014; Procurement under EEPs.

DLI-3 (Intergovernmental Finance System)

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Activities Performed:

During 2012, the Finance Department of the GoPunjab has issued Policy letter stating that all development and non development allocations /funds for all the city entities shall be made under intimation to the CDGs;

The release orders record of WASA-F for the period August 2013 to October 2014 while the same record for the period July 2014 to November 2014 considered to monitor the compliance of DLI-3.

The release order record reflects that the Finance Department instruction is being followed in true and spirit;

The same information would be used by the CDGF for integrated planning.

DLI-4 (Improvement in Revenue Collection System)

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Activities Performed:

UIPT Automation for Faisalabad is completed and system handing over to the Excise & Taxation Department is in process;

Approval of action plans and responsibility matrix are approved by the CDGF;

Presently, the following recommended actions are being followed by the CDGF;

Way Forward:

Enhancement of own source revenue (OSR) by implementation of action plans.

Quarterly Aging of Arrears

Compliance of LG Budget Rules in the preparation of CDGF budget

Display of CDGF Budget on CDGF website

DLI-5 (Boundary Alignment)9

Activities Performed:

To stop the unchecked and uncontrolled growth of city Faisalabad, a Peri-Urban Structural Plan (FPUSP) for city Faisalabad has been prepared in consultation with all the stakeholders;

Consultative meetings on the FPUSP held with the FCCI, all the government, semi-government departments, TMAs, Universities, Organizations and NGOs;

As per Land Use Rules 2009, Public Hearing of proposed FPUSP held for suggestions/objections;

Approval of the FPUSP by the District Planning & Design Committee (DPDC) headed by the Commissioner Faisalabad.

Way forward: Notification of FPUSP by the CDGF; Implementation of FPUSP.

DLI-6 (Public Disclosure & Access to Information)

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Activities Performed:

Anew website for CDGF is developed & Functioning; The following information are being uploaded regularly on

the CDGF website:

In pursuance of the Punjab Transparency and Right to Information Act 2013, all the administrative departments

have nominated Public Information Officers (PIOs). Way Forward: Third party hosting of CDGF website for the smooth

functioning of Content Management System of the CDGF website is in progress.

Procurement Plans Invitation to Bids/RFQ Bids Evaluation Reports

Annual Development Program (ADP)

Progress Reports on ADP & Other Initiatives

Maps & Reports on Peri Urban

DLI-7 (Accountability)11

Activities Performed:

The following complaint mechanisms are functioning at the CDGF:

Under Zimmedar Shehri Complaint Mechanism 271 complaints are received up to January 02, 2015.

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Way forward: Strengthening of existing complaint mechanisms; An efficient complaint redress mechanisms for the CDGs to be

developed by the Urban Unit.

Chief Secretary Petition Cell

Citizen Feedback Model

Chief Minister’s Secretarit Complaint Cell

Khuli Katchehri of DCO Faisalabad

Zimmedar Shehri Complaint Mechanism

www.chiefsecretarypetitioncell.gop.pk

http://www.cmpunjab.gov.pk/OCC/UI/OnlineComplaint.aspx

Every Thursday 0800-02345

Environment & Social Management Framework (ESMF)

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Activities Performed:

Implementation of ESMF on all PCGIP funded schemes FY

2014-15;

Initial Environmental Examination (IEE) of ADP schemes is in

progress to meet 60 % ESMF target for year 2014-15;

ESMF Implementation Committee notified by DCO Faisalabad.

Way Forward

Training of contractors at CPU level by ESSS;

Monitoring of all schemes (EEPs and ADP) by ESMF

Committee to ensure compliance with environmental &

social attributes;

Third Party Validation (TPV) of PCGIP schemes 2014-15.

Environment & Social Management Framework (ESMF)(60 % of government financed schemes to follow environment & social management procedures)

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Faisalabad Planning & Coordination Committee (FPCC)

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Achievements

Operationalization of FPCC;

Three meetings of Faisalabad Planning &

Coordination Committee held so far under the

chair of Commissioner Faisalabad;

Way Forward

Regular conduct of FPCC meetings.

1st Meeting 2nd Meeting 3rd Meeting

February 03, 2014 March 01, 2014 November 08,2014

Approved Procurement Plan for the year2014-15

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Works and Services Department, FaisalabadEligible Expenditure Programs

(EEPs)No. of

SchemesRough Cost Estimates

R&M- Roads and Streets 20 301.997R&M- Transport  -  -R&M- Machinery & Equipment 0 -R&M- Building & Structures 2 31.44Utilities (Including electricity, gas and water) 0 -

 Sub Total (Share of Second Year + Saving) 22 333.175

Status of EEPs Procurement FY2014-15

Procurement Method

Preparation of

RFQ/Bidding Documents

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Evaluation

Work in Progress

Shopping - - - 8

NCB - 14 - -

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Thanks

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