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PROGRAMME 3: INTERNATION COOPERATION AND RESOURCES
INDICATOR DESCRIPTIONS 2014/15
Annual Information Collection and Reporting Matrix For each of the outputs as per the Strategic Plan and Individual Programmes’ Annual Performance Plans to be reported on during the current financial year, the following matrix is to be completed. The guidance provided in each of the blocks below should be used to assist in completing this template for each of the outputs.
Medium–term objectives, measure/indicator, outputs, and targets
Output Name
Initiatives led or supported by South Africa to contribute towards the shaping of regional, continental and global STI discourse, decision making and policy formulation
Date
31 March 2015
1. Overview of the objective, output, measure / indicator and target to be reported on
Programme # Programme 3
Programme’s Strategic Objectives (as per the Strategic Plan and the annual Performance Plans
To contribute towards the shaping of regional, continental and global STI discourse, decision making and policy formulation using science diplomacy to ensure representation of the interests of South Africa
Indicator title Number of DIRCO- and/or Presidency-led initiatives supported
Purpose of indicator To measure our contribution to global and continental discourses
Type of indicator
Input indicator Number of engagements in support of DIRCO
Measure / Indicator Definition
DIRCO and President-led initiatives that DST supports. Participation in joint bilateral meetings to share and plan science and
Measure / Indicator Formula
Total number of DIRCO/Presidency-led Initiatives supported
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technology agenda. - Annual
consultation meetings
- Joint binational commission
- Annual Binational forums
New Indicator Not New Continues from previous year
Desired performance Higher performance desirable
Measure / Indicator Owner
DDG Programme 3
Worked example 7 initiatives led by DIRCO = 3 Initiatives led by the Presidency = 10 initiatives
Target set for current year
Annual: 18 DIRCO- and/or Presidency-led initiatives supported by 31 March 2015 Quarterly: Q1 - 4 DIRCO- and/or Presidency-led initiatives supported by 30 June 2014 Q2 - 5 DIRCO- and/or Presidency-led initiatives supported by 30 September 2014 Q3 - 4 DIRCO- and/or Presidency-led initiatives supported by 31 December 2014 Q4 - 5 DIRCO- and/or Presidency-led initiatives
Target achieved Actual target achieved. Q1 – Q2 – Q3 – Q4 – YTD - :
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supported by 31 March 2015
Data limitations
Reasons for variances between the target set and actual achieved
2. Collection of source data to enable effective reporting on the adopted output measure indicator
Source data Trip reports, Communication from DIRCO in the form of invitation letters as well as minutes of
the meeting, agendas of meetings
Collection Frequency of Source data Quarterly
Archiving of Source Data Alfresco
Type of information to be extracted from the source data
Number of DIRCO-led activities and number of Presidency-led initiatives. Reports from the meetings.
IT Systems/ Tools used to capture extracted data
Alfresco – word documents
Source Data Capturing Frequency Quarterly
Individual(s) responsible for collecting the source data
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for filing/ archiving the collected source data
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for extracting the required information from the source data
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for verifying the accuracy and completeness of the extracted information
Khaya Sishuba, Punkah Mdaka
Individual(s) responsible for capturing the extracted information onto the IT System
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for verifying the accuracy and completeness of the captured information
Khaya Sishuba, Punkah Mdaka
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3. Quarterly and Annual Reporting of Collected/ Extracted Performance Information
Performance Information Source PIMS
Type of performance information to be extracted/ used
Minutes and reports from meetings.
Calculations required on extracted information
PIMS adds quarterly amounts
Archiving of Extracted / Recalculated Information
PIMS
Return Format PIMS
Reporting Frequency Quarterly
Individual(s) responsible for extracting, calculating and consolidating the reported performance information
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information
Punkah Mdaka, Khaya Sishuba
Individual(s) responsible for archiving the extracted/ recalculated performance information
Punkah Mdaka, Khaya Sishuba
Individual(s) responsible for sending the information in the required return format to the ------------
Vinny Pillay
.
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Medium–term objectives, measure/indicator, outputs, and targets
Output Name
Foreign STI funds secured from international partners for knowledge production, technology transfer, enhanced innovation, and STI human capital development
Date
31 March 2015
1. Overview of the objective, output, measure / indicator and target to be reported on
Programme # Programme 3
Programme’s Strategic Objectives (as per the Strategic Plan and the annual Performance Plans
To secure STI funds to stimulate knowledge production, technology transfer, enhanced innovation and STI human capital development in pursuit of STI-based socio-economic development in South Africa.
Indicator title Amount of foreign STI funds secured from international partners through agreed instruments for knowledge production, technology transfer, enhanced innovation, and STI human capital development
Purpose of indicator To measure foreign STI funds secured. These are funds that our partners have committed to fund the NSI
Type of indicator
Output
Measure / Indicator Definition
Foreign funds secured: cash and in kind contributions (where funding does not flow directly to the DST, but are spent on the project either through the
Measure / Indicator Formula
Amount of funds per financial year secured. In cases where funding is provided, the overall committed amount would be divided through the number of years of implementation
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international partner directly or a SA implementation agency).
New Indicator New – split last year’s indicator
Desired performance
Higher performance desirable
Measure / Indicator Owner
DDG Programme 3
Worked example Source A = R10 million [1 year timeframe] Source B = R6 million [for a 3 year project, thus 6 divided by 3 = R2 million Source C = R10million [for a 2 year initiative, thus 10 divided by 2 = R5 million Thus A + B + C = Total R10 million + R 2 million + R 5 million = R17 million
Target set for current year
Annual: R354.6m foreign STI funds secured from international partners through agreed instruments for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 March 2015 Quarterly: Q1 - R22m foreign STI funds secured from international partners through agreed instruments for knowledge
Target achieved Actual target achieved. Q1 – Q2 – Q3 – Q4 – YTD - :
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production, technology transfer, enhanced innovation, and STI human capital development by 30 June 2014 Q2 - R25m foreign STI funds secured from international partners through agreed instruments for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 30 September 2014 Q3 - R86m foreign STI funds secured from international partners through agreed instruments for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 December 2014 Q4 - R221.6m foreign STI funds secured from
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international partners through agreed instruments for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 March 2015
Data limitations
With in kind contributions information will be sought from the international partner, therefore this information is only collected once a year when this information becomes available with the international partners normally the last quarter.
Commitments from partner countries not reflected in writing
Proofs on funds allocated for projects will only be available from the NRF once a year
Reasons for variances between the target set and actual achieved
2. Collection of source data to enable effective reporting on the adopted output measure / indicator
Source data Official documents from International partners
and SA implementing agencies.
Collection Frequency of Source data Quarterly
Archiving of Source Data Alfresco.
Type of information to be extracted from the source data
Confirmation of funding secured and timeframes of such commitments by international partners.
IT Systems/ Tools used to capture extracted data
Alfresco
Source Data Capturing Frequency Quarterly
Individual(s) responsible for
Deputy Directors MCA
Individual(s) responsible for
Deputy Directors MCA
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collecting the source data
filing/ archiving the collected source data
Individual(s) responsible for extracting the required information from the source data
Deputy Directors MCA
Individual(s) responsible for verifying the accuracy and completeness of the extracted information
Directors: MCA
Individual(s) responsible for capturing the extracted information onto the IT System
Deputy Directors : MCA
Individual(s) responsible for verifying the accuracy and completeness of the captured information
Directors: MCA
3. Quarterly and Annual Reporting of Collected/ Extracted Performance Information
Performance Information Source PIMS
Type of performance information to be extracted/ used
Amount of funding and data source verification number.
Calculations required on extracted information PIMS adds quarterly amounts.
Archiving of Extracted / Recalculated Information
PIMS
Return Format PIMS.
Reporting Frequency Quarterly
Individual(s) responsible for extracting, calculating and consolidating the reported performance information
Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information
Directors
Individual(s) responsible for archiving the extracted/ recalculated performance information
Directors Individual(s) responsible for sending the information in the required return format to the ------------
CD
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Medium–term objectives, measure/indicator, outputs, and targets
Output Name
National STI funds secured from international partners for knowledge production, technology transfer, enhanced innovation, and STI human capital development
Date
31 March 2015
1. Overview of the objective, output, measure / indicator and target to be reported on
Programme # Programme 3
Programme’s Strategic Objectives (as per the Strategic Plan and the annual Performance Plans
To secure STI funds to stimulate knowledge
production, technology transfer, enhanced innovation and STI human capital development in pursuit of STI-based socio-economic development in South Africa.
Indicator title Amount of national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development
Purpose of indicator
To measure national funds secured, towards international STI collaboration.
Type of indicator
Output
Measure / Indicator Definition
National funds secured which includes cash funding for activities, projects and in-kind contributions, such as joint research funding, exchange programmes, technical
Measure / Indicator Formula
Amount of funding per financial year secured as per definition. In cases where funding is provided, the overall committed amount would be divided by the number of years of implementation.
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assistance etc
New Indicator New – split last year’s indicator
Desired performance
Higher performance desirable
Measure / Indicator Owner
DDG Programme 3
Worked example Source A = R10 million [1 year timeframe] Source B = R6 million [for a 3 year project, thus 6 divided by 3 = R2 million Source C = R10million [for a 2 year initiative, thus 10 divided by 2 = R5 million Thus A + B + C = Total R10 million + R 2 million + R 5 million = R17 million
Target set for current year
Annual: R67m national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 March 2015 Quarterly: Q1 - R11m national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 30 June 2014
Target achieved Actual target achieved. Q1 – Q2 – Q3 – Q4 – YTD - :
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Q2 - R11.7m national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 30 September 2014 Q3 - R22.3m national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 December 2014 Q4 - R22m national STI funds secured for knowledge production, technology transfer, enhanced innovation, and STI human capital development by 31 March 2015
Data limitations
No limitation foreseen.
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Reasons for variances between the target set and actual achieved
2. Collection of source data to enable effective reporting on the adopted output measure / indicator
Source data Official documentation with/to partners, Contracts/agreements; signed minutes with partners
Collection Frequency of Source data Quarterly
Archiving of Source Data Alfresco
Type of information to be extracted from the source data
Confirmation of funding secured and timeframes of such commitments with/to partners.
IT Systems/ Tools used to capture extracted data
Alfresco
Source Data Capturing Frequency Quarterly,
Individual(s) responsible for collecting the source data
Deputy Directors MCA
Individual(s) responsible for filing/ archiving the collected source data
Deputy Directors MCA
Individual(s) responsible for extracting the required information from the source data
Deputy Directors MCA
Individual(s) responsible for verifying the accuracy and completeness of the extracted information
Director MCA
Individual(s) responsible for capturing the extracted information onto the IT System
Deputy Director MCA
Individual(s) responsible for verifying the accuracy and completeness of the captured information
Director MCA
3. Quarterly and Annual Reporting of Collected/ Extracted Performance Information
Performance Information Source PIMS
Type of performance information to be extracted/ used
Amount of funding and data source verification number
Calculations required on extracted information PIMS adds quarterly amounts
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Archiving of Extracted / Recalculated Information
PIMS
Return Format PIMS
Reporting Frequency Quarterly
Individual(s) responsible for extracting, calculating and consolidating the reported performance information
Deputy Director Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information
Director
Individual(s) responsible for archiving the extracted/ recalculated performance information
Director Individual(s) responsible for sending the information in the required return format to the ------------
CD
Medium–term objectives, measure/indicator, outputs, and targets
Output Name
Participation by South Africans in international human capital development opportunities to strengthen the South African NSI
Date
31 March 2015
1. Overview of the objective, output, measure / indicator and target to be reported on
Programme # Programme 3
Programme’s Strategic Objectives (as per the Strategic Plan and the annual Performance Plans
To increase participation by South Africans in international human capital development opportunities to strengthen the South African NSI
Indicator title Number of international human capital development opportunities accessed for participation by South African researchers and students
Purpose of indicator To measure international HCD opportunities for participation.
Type of indicator
Output
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Measure / Indicator Definition
This will include bursaries, fellowships, joint research, expert workshops, training opportunities and exchange programmes.
Measure / Indicator Formula
Number of international HCD opportunities made available for participation per financial year
New Indicator New Desired performance
Higher performance desirable
Measure / Indicator Owner
DDG ICR Worked example Number of International HCD Opportunities Such as the FSATI or FSAGRI initiatives
Target set for current year
Annual: 40 international human capital development opportunities accessed for participation by South African researchers and students by 31 March 2015 Quarterly: Q1 - 9 international human capital development opportunities accessed for participation by South African researchers and students by 30 June 2014 Q2 - 10 international human capital development opportunities
Target achieved Actual target achieved. Q1 – Q2 – Q3 – Q4 – YTD - :
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accessed for participation by South African researchers and students by 30 September 2014 Q3 - 11 international human capital development opportunities accessed for participation by South African researchers and students by 31 December 2014 Q4 - 10 international human capital development opportunities accessed for participation by South African researchers and students by 31 March 2015
Data limitations
No limitations foreseen
Reasons for variances between the target set and actual achieved
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2. Collection of source data to enable effective reporting on the adopted output measure indicator
Source data Formal documentation with/from international partners. confirmation of SA uptake
Collection Frequency of Source data Quarterly
Archiving of Source Data Alfresco
Type of information to be extracted from the source data
Number of opportunities
IT Systems/ Tools used to capture extracted data
Alfresco
Source Data Capturing Frequency Quarterly.
Individual(s) responsible for collecting the source data
Deputy Director ICR
Individual(s) responsible for filing/ archiving the collected source data
Deputy Director ICR
Individual(s) responsible for extracting the required information from the source data
Deputy Director ICR
Individual(s) responsible for verifying the accuracy and completeness of the extracted information
Director ICR
Individual(s) responsible for capturing the extracted information onto the IT System
Deputy Director ICR
Individual(s) responsible for verifying the accuracy and completeness of the captured information
Director ICR
3. Quarterly and Annual Reporting of Collected/ Extracted Performance Information
Performance Information Source PIMS
Type of performance information to be extracted/ used
Number of International HCD Opportunities
Calculations required on extracted information PIMS
Archiving of Extracted / Recalculated Information
PIMS
Return Format PIMS.
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Reporting Frequency Quarterly
Individual(s) responsible for extracting, calculating and consolidating the reported performance information
Deputy Directo ICR r Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information
Director ICR
Individual(s) responsible for archiving the extracted/ recalculated performance information
Directors ICR Individual(s) responsible for sending the information in the required return format to the ------------
CDs ICR
Medium–term objectives, measure/indicator, outputs, and targets
Output Name
STI capacity building in the continent supported to create conditions for the development of a knowledge-based
Date
31 March 2015
1. Overview of the objective, output, measure / indicator and target to be reported on
Programme # Programme 3
Programme’s Strategic Objectives (as per the Strategic Plan and the annual Performance Plans
To support STI capacity in the African continent to create conditions for the development of a knowledge-based economy in Africa
Indicator title Number of regional and/or continental initiatives promoted to strengthen STI engagement with Africa
Purpose of indicator To measure SA’s STI initiatives towards the continental development agenda of the continent
Type of indicator
Output indicator
Measure / Indicator Initiatives that South Africa
Measure / Indicator Formula
Total number of Initiatives that South
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Definition participates in or contributes to Africa’s developmental agenda. Promotion of activities include hosting workshop, offering training courses, conducting studies/surveys, etc
Africa participates in or contributes to Africa’s developmental agenda. Activity no 1+ activity no 2 +.......= total
New Indicator New indicator Desired performance
Higher performance output is desirable
Measure / Indicator Owner
DDG Worked example A+B+C = Total Where: A =Number of projects seminars, workshop of capacity building initiative conducted or facilitated by South Africa B = Number of African participants directly trained or sponsored through DST funding or secured funding C = Number of successfully concluded impact oriented joint projects
Target set for current year
Annual: 11 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 March 2015 Quarterly: Q1 - 2 regional and/or continental initiatives promoted to strengthen STI
Target achieved Actual target achieved. Q1 – Q2 – Q3 – Q4 – YTD - :
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engagement with Africa by 30 June 2014 Q2 - 4 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 30 September 2014 Q3 - 2 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 December 2014 Q4 - 3 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 March 2015
Data limitations
None
Reasons for variances between the target set and actual achieved
2. Collection of source data to enable effective reporting on the adopted output measure / indicator
Source data Reports, Minutes, Signed off EXCO documents and approved EXCO statements
Collection Frequency of Source data Quarterly
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Archiving of Source Data Alfresco
Type of information to be extracted from the source data
The number of initiatives that South Africa participates in or contributes to Africa’s developmental agenda. Initiatives that SA participates in, or contributes to for Africa’s developmental agenda.
IT Systems/ Tools used to capture extracted data
Alfresco
Source Data Capturing Frequency Quarterly
Individual(s) responsible for collecting the source data
Deputy Directors: DDs in MCA as relevant or according to the organisations we support or work with.
Individual(s) responsible for filing/ archiving the collected source data
Deputy Directors: DDs in MCA as relevant or according to the organisations we support or work with.
Individual(s) responsible for extracting the required information from the source data
Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the extracted information
Directors: MCA as relevant or according to the organisations we support or work with.
Individual(s) responsible for capturing the extracted information onto the IT System
Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the captured information
Directors
3. Quarterly and Annual Reporting of Collected/ Extracted Performance Information
Performance Information Source PIMS
Type of performance information to be extracted/ used
The number of initiatives that South Africa participates in or contributes to Africa’s developmental agenda.
Calculations required on extracted information
PIMS adds quarterly amounts
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Archiving of Extracted / Recalculated Information
PIMS
Return Format PIMS
Reporting Frequency Quarterly.
Individual(s) responsible for extracting, calculating and consolidating the reported performance information
Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information
Directors: Africa Bilateral Cooperation, D: Africa multilateral Cooperation, D: Multilateral Cooperation, Specialist: Multilateral Environmental Agreements.
Individual(s) responsible for archiving the extracted/ recalculated performance information
Directors Individual(s) responsible for sending the information in the required return format to the ------------
CD
Medium–term objectives, measure/indicator, outputs, and targets
Output Name
STI capacity building in the continent supported to create conditions for the development of a knowledge-based
Date
31 March 2015
1. Overview of the objective, output, measure / indicator and target to be reported on
Programme # Programme 3
Programme’s Strategic Objectives (as per the Strategic Plan and the annual Performance Plans
To support STI capacity in the African continent to create conditions for the development of a knowledge-based economy in Africa
Indicator title Number of regional and/or continental initiatives promoted to strengthen STI engagement with Africa
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Purpose of indicator To measure SA’s STI initiatives towards the continental development agenda of the continent
Type of indicator
Output indicator
Measure / Indicator Definition
Initiatives that South Africa participates in or contributes to Africa’s developmental agenda.
Measure / Indicator Formula
Total number of Initiatives that South Africa participates in or contributes to Africa’s developmental agenda.
New Indicator New indicator Desired performance
Higher performance output is desirable
Measure / Indicator Owner DDG Worked example A+B+C = Total Where: A =Number of projects seminars, workshop of capacity building initiative conducted or facilitated by South Africa B = Number of African participants directly trained or sponsored through DST funding or secured funding C = Number of successfully concluded impact oriented joint projects
Target set for current year Annual: 11 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 March 2015 Quarterly: Q1 - 2 regional and/or continental
Target achieved Actual target achieved. Q1 – Q2 – Q3 – Q4 – YTD - :
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initiatives promoted to strengthen STI engagement with Africa by 30 June 2014 Q2 - 4 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 30 September 2014 Q3 - 2 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 December 2014 Q4 - 3 regional and/or continental initiatives promoted to strengthen STI engagement with Africa by 31 March 2015
Data limitations
None
Reasons for variances between the target set and actual achieved
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2. Collection of source data to enable effective reporting on the adopted output measure / indicator
Source data Reports, Minutes,
Collection Frequency of Source data Quarterly
Archiving of Source Data Alfresco
Type of information to be extracted from the source data
The number of initiatives that South Africa participates in or contributes to Africa’s developmental agenda.
IT Systems/ Tools used to capture extracted data
Alfresco
Source Data Capturing Frequency Quarterly
Individual(s) responsible for collecting the source data
Deputy Directors Individual(s) responsible for filing/ archiving the collected source data
Deputy Directors
Individual(s) responsible for extracting the required information from the source data
Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the extracted information
Directors
Individual(s) responsible for capturing the extracted information onto the IT System
Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the captured information
Directors
3. Quarterly and Annual Reporting of Collected/ Extracted Performance Information
Performance Information Source PIMS
Type of performance information to be extracted/ used
The number of initiatives that South Africa participates in or contributes to Africa’s developmental agenda.
Calculations required on extracted information
PIMS adds quarterly amounts
Archiving of Extracted / Recalculated Information
PIMS
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Return Format PIMS
Reporting Frequency Quarterly.
Individual(s) responsible for extracting, calculating and consolidating the reported performance information
Deputy Directors Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information
Directors
Individual(s) responsible for archiving the extracted/ recalculated performance information
Directors Individual(s) responsible for sending the information in the required return format to the ------------
CD
Medium–term objectives, measure/indicator, outputs, and targets
Output Name
Participation by South Africans in international human capital development opportunities to strengthen the South African NSI
Date
31 March 2015
1. Overview of the objective, output, measure / indicator and target to be reported on
Programme # Programme 3
Programme’s Strategic Objectives (as per the Strategic Plan and the annual Performance Plans
To increase participation by South Africans in international human capital development opportunities to strengthen the South African NSI
Indicator title Number of South African researcher and student participants in international human capital development opportunities
Purpose of indicator To measure the number of researchers and students participated to international HCD
Type of indicator
Output
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opportunities
Measure / Indicator Definition
Student – Students registered with a South African institution registered for Masters and PhD and in certain instances undergraduate instances Student – A South African that may take up opportunities abroad Researcher- Any one employed by a South African institution participating in a research project or programme
Measure / Indicator Formula
Total number of students and researchers that participated in international HCD opportunities. HCD opportunities are through joint projects with international partners.
New Indicator Not new Continues from previous financial year.
Desired performance Higher performance is desirable
Measure / Indicator Owner
DDG Programme 3
Worked example 50 researchers from bilateral projects + 30 multilateral programmes + 7 multinational initiatives = 87 participants
Target set for current year
Annual: 1 231 South African researcher and student participants in international human capital development opportunities by 31 March 2015
Target achieved Actual target achieved. Q1 – Q2 – Q3 – Q4 – YTD - :
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Quarterly: Q1 - 70 South African researcher and student participants in international human capital development opportunities by 30 June 2014 Q2 - 498 South African researcher and student participants in international human capital development opportunities by 30 September 2014
Q3 - 87South African researcher and student participants in international human capital development opportunities by 31 March 2015 Q4 - 576 South African researcher and student participants in international human capital development opportunities
Data limitations
Data depends on responses from external role players.
Reasons for variances between the target set and actual achieved
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2. Collection of source data to enable effective reporting on the adopted output measure / indicator
Source data Attendance registers, project reports, signed off project lists, foreign partner communication on SA students uptake (Breakdown on how many researchers and students)
Collection Frequency of Source data Quarterly
Archiving of Source Data Alfresco
Type of information to be extracted from the source data
Project sheets, application for funding forms
IT Systems/ Tools used to capture extracted data
Alfresco – word documents
Source Data Capturing Frequency Quarterly
Individual(s) responsible for collecting the source data
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for filing/ archiving the collected source data
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for extracting the required information from the source data
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for verifying the accuracy and completeness of the extracted information
Punkah Mdaka, Khaya Sishuba
Individual(s) responsible for capturing the extracted information onto the IT System
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for verifying the accuracy and completeness of the captured information
Punkah Mdaka, Khaya Sishuba
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3. Quarterly and Annual Reporting of Collected/ Extracted Performance Information
Performance Information Source PIMS
Type of performance information to be extracted/ used
Number of South African students participating in HCD opportunities and number of researchers participating in HCD opportunities
Calculations required on extracted information PIMS adds quarterly amounts
Archiving of Extracted / Recalculated Information
PIMS
Return Format PIMS
Reporting Frequency Quarterly
Individual(s) responsible for extracting, calculating and consolidating the reported performance information
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information
Punkah Mdaka, Khaya Sishuba
Individual(s) responsible for archiving the extracted/ recalculated performance information
Punkah Mdaka, Khaya Sishuba
Individual(s) responsible for sending the information in the required return format to the ------------
Vinny Pillay
Medium–term objectives, measure/indicator, outputs, and targets
Output Name
Regional, continental and/or global knowledge, STI networks accessed for increased international exposure of South African researchers and students
Date
31 March 2015
1. Overview of the objective, output, measure / indicator and target to be reported on
Programme # Programme 3
Programme’s Strategic Objectives (as per the Strategic Plan and the annual
To increase international exposure to regional, continental and global knowledge and STI networks
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Performance Plans that will result in knowledge production, technology transfer and enhanced innovation in support of the NSI.
Indicator title Number of specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students symposia or conferences accessed, hosted facilitated or contributed to for participation by South African researchers and students
Purpose of indicator To measure the number of HCD recipients participating in international activities/ engagements
Type of indicator
Input indicator Total number of HCD recipients in international activities/ engagements
Measure / Indicator Definition
An STI event organised by DST and/or foreign partners in SA or anywhere in the world
Measure / Indicator Formula
Total number of STI events in a financial year
New Indicator New Desired performance Higher performance desirable
Measure / Indicator Owner
DDG, Programme 3
Worked example 3 events organised by DST + 5 events organised by foreign partners = 8 events
Target set for current year
Annual: 33 specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students by 31 March 2015 Quarterly:
Target achieved Actual target achieved. Q1 – Q2 – Q3 – Q4 – YTD - :
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Q1 -46 specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students by 30 June 2014 Q2 - 10 specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students by 30 September 2014 Q3 - 8 specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students by 31 December 2014
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Q4 -9 specialist or joint technical workshops, policy dialogues, symposia or conferences accessed, hosted, facilitated or contributed to for participation by South African researchers and students by 31 March 2015
Data limitations
Reasons for variances between the target set and actual achieved
2. Collection of source data to enable effective reporting on the adopted output measure / indicator
Source data Meeting minutes, visit reports, Agendas – these will assist with names and numbers of participants in workshops, policy dialogues etc.
Collection Frequency of Source data Quarterly
Archiving of Source Data Alfresco
Type of information to be extracted from the source data
A)Number of STI events organised by DST and/or foreign partners in SA or anywhere in the world
IT Systems/ Tools used to capture extracted data
Alfresco
Source Data Capturing Frequency Quarterly
Individual(s) responsible for collecting the source data
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for filing/ archiving the collected source data
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
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Individual(s) responsible for extracting the required information from the source data
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for verifying the accuracy and completeness of the extracted information
Punkah Mdaka, Khaya Sishuba
Individual(s) responsible for capturing the extracted information onto the IT System
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for verifying the accuracy and completeness of the captured information
Punkah Mdaka, Khaya Sishuba
3. Quarterly and Annual Reporting of Collected/ Extracted Performance Information
Performance Information Source PIMS
Type of performance information to be extracted/ used
A)Number of STI event organised by DST and/or foreign partners in SA or anywhere in the world
Calculations required on extracted information PIMS adds quarterly amounts
Archiving of Extracted / Recalculated Information
PIMS
Return Format PIMS
Reporting Frequency Quarterly
Individual(s) responsible for extracting, calculating and consolidating the reported performance information
Bongi Mkhize, Duke Nkadimeng, Tebogo Mokoma, Moratabatho Sefora
Individual(s) responsible for verifying the accuracy and completeness of the extracted performance information
Punkah Mdaka, Khaya Sishuba
Individual(s) responsible for archiving the extracted/ recalculated performance information
Punkah Mdaka, Khaya Sishuba
Individual(s) responsible for sending the information in the required return format to the ------------
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