PROFESSIONAL GOLF COURSE MAINTENANCE
Transcript of PROFESSIONAL GOLF COURSE MAINTENANCE
Longshore Golf Club - Maintenance Contract Request for Proposal
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REQUEST FOR PROPOSAL
PROFESSIONAL GOLF COURSE
MAINTENANCE
RFP Number (RFP 13-722T)
Longshore Golf Club, Westport, CT 260 Compo Road South
Westport, Connecticut 06880
REQUESTED BY:
THE TOWN OF WESTPORT, CT
PARKS and RECREATION DEPARTMENT
Stuart McCarthy, Director
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SECTION 1 - PROFESSIONAL GOLF CLUBMAINTENANCE CONTRACT SPECIFICATIONS
OVERALL SCOPE OF SERVICES
The Town of Westport, Connecticut (the “TOWN”) is soliciting proposals for professional turf
and grounds maintenance of the TOWN’s municipal golf course and grounds within Longshore
Club Park and known as Longshore Golf Club (“LGC”). LGC is a public 18 hole championship
regulation length golf course. The CONTRACTOR will be assuming maintenance services
historically performed by TOWN personnel. The CONTRACTOR will report to the TOWN’s
Director of Parks and Recreation (the “DIRECTOR”), who will oversee the CONTRACTOR’s
work. The CONTRACTOR’s personnel will work cooperatively with the Head Golf Pro, as is
customary for a public golf course.
The CONTRACTOR will be responsible for all necessary licenses and permits required by any
agency in carrying out the CONTRACTOR’s services.
All financial records pertaining to the maintenance of the LGC by the CONTRACTOR are
subject to audit, upon the request of the DIRECTOR by the TOWN’s outside auditing firm, the
Town Auditor, his designee, or other authorized representative of the TOWN. Further the
TOWN reserves the right to obtain annual financial statements from the CONTRACTOR
throughout the term of the contract.
Prior to submitting proposals, the TOWN strongly urges all prospective bidders to carefully
inspect the LGC, the maintenance and storage facility and the TOWN’s existing golf course
maintenance equipment. All proposals shall be made on the basis of accepting LGC in “AS IS”
Condition. Proposals will be disregarded to the extent that they are contingent in whole or in
part upon modifications to LGC. Prospective Contractors will have an opportunity to view the
LGC during the scheduled site visit. Additional information about LGC is available at
www.longshoregolf.com.
Arrangements may be made for a site visit to the LGC and inspection of the facilities and
equipment. Please contact Stuart McCarthy, Director of Parks and Recreation 203-341-5088 or
[email protected] to arrange a visit.
Submission of a proposal signifies that the bidder is prepared to enter into a formal written
maintenance services contract with the TOWN. This RFP does not constitute a binding offer and
does not create binding legal rights or obligations. The bidder selected by the TOWN will be
expected to enter into a formal written maintenance services contract with the Town of Westport
Proposals should be based on a three (3) year term beginning January 1, 2014 and ending
December 31, 2016. The maintenance services contract will include an option, exercisable by
the TOWN, to extend the term for a period of three years. Proposals should include prices for a
three year extension period. Use Submittal Form D.
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The TOWN’s award will be based on a determination by TOWN officials of the best
interests of the TOWN and the LGC. The TOWN reserves the right to reject any, or any
part of, or all proposals; to waive informalities, irregularities and technicalities; and to
accept that proposal which the Town deems to be in the best interest of the Town,
whether or not it is the lowest dollar bid.
SUBMISSION OF PROPOSALS
Proposals must be received by the TOWN at the office of the Finance Director, 110 Myrtle Ave,
Westport CT 06880 no later than Wednesday June 19, 2013 at 4:00 p.m. All proposals will be
opened and recorded as received.
Proposals must include a cover letter signed by the individual who has authority to represent the
CONTRACTOR and make legally binding commitments on behalf of the CONTRACTOR.
Proposals must be submitted in a sealed envelope which must be clearly marked RFP 13-722T
Golf Course Maintenance Services. Proposals must contain one original and four copies for a
total of five. Faxes or electronic submissions will not be accepted.
Proposals become the property of the TOWN and may be used as the TOWN deems appropriate.
Proposals that do not materially conform to the requirements of this RFP will not be considered.
The TOWN reserves the right to review the proposals and reject all proposals or take no action.
INQUIRIES
Questions and requests for clarification concerning this RFP should be made in writing or by e-
mail and addressed to Richard Kotchko, Purchasing Agent, 110 Myrtle Avenue, Westport CT
06880, 203-341-1047; [email protected]. Inquiries will be accepted until seven days
prior to the submission deadline. The TOWN will provide responses to inquiries and requests to
all interested parties. The TOWN’s responses will be provided by e-mail.
SECTION 2 - PROFESSIONAL GOLF COURSE MAINTENANCE MINIMUM CRITERIA
1. The CONTRACTOR must have the specified requisite background and experience in the
professional turf maintenance of golf courses as per these specifications. The
CONTRACTOR shall provide, as part of its proposal, a list of all contracts pursuant to
which it has provided professional golf course turf maintenance services within the
previous 5 years. Contracts/experience in the lease or contract management of golf
courses, where such contracts include the provision of professional golf course
maintenance services, will be considered as fulfilling the experience requirements.
Contracts for capital improvements or repairs on golf courses will not be considered as
fulfilling the experience requirements. The list shall include: golf course names, dates
for which the contracts were held, addresses and contact phone numbers of persons to
whom the CONTRACTOR reported. The TOWN may contact some or all of the persons
identified on the list to discuss the CONTRACTOR’s experience, qualifications and
performance record. Use Submittal Form A. Attach additional sheets as necessary.
2. The CONTRACTOR must have a minimum of ten years of experience in the successful
execution of maintenance contracts at regulation length 18-hole golf courses. The
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CONTRACTOR must have a minimum of 10 current contracts with golf courses with a
minimum of three courses in the USGA Northeast region. List current contract
information on Submittal Form A.
3. List a minimum of three professional golf or turf industry references on Submittal Form
B (Golf and Turf Industry References), including company names, contact names,
addresses, and telephone numbers. Attach additional sheets as necessary.
SECTION 3 – PROPOSAL REVIEW AND EVALUATION
GENERAL INFORMATION
The TOWN will review each proposal to ensure that the submission requirements outlined above
have been met. Further, the TOWN will review proposals to ensure that the CONTRACTOR
meets the Threshold Criteria, outlined below. The TOWN will then utilize the Evaluation
Criteria, outlined below, to determine the most advantageous offer.
THRESHOLD CRITERIA
Proposals must meet the following threshold criteria for further consideration.
1. Meet the qualifications described in Section 2 (PROFESSIONAL GOLF COURSE
MAINTENANCE MINIMUM CRITERIA).
2. Submission of all submittal forms and information requested.
EVALUATION CRITERIA
Proposals will be evaluated according to:
1. References from current clients. Provide a completed Submittal Form B. The
TOWN reserves the right to contact references to further determine whether the
CONTRACTOR is a responsible bidder.
2. References from vendors and industry professionals. At least three (3) but no more
than five (5) positive references from vendors and other industry references that have
done business with the CONTRACTOR.
3. Experience in maintaining an 18-hole golf course of similar in size and complexity to
LGC. See Appendix B for a description of LGC. Additional characteristics of
LGC are that it includes a computerized irrigation system, bunker complexes that
include both fairway and green side bunkers, 18 putting greens and a practice green.
4. Off-site support staffing. Experience and qualifications of off-site staff personnel
presently employed by CONTRACTOR including: GCSAA Certified irrigation
specialist, Turf Agronomist with a P.H.D., GCSAA certified consulting
superintendent and any additional support staff that can give added value to the turf
quality, business operations, equipment upkeep or operations of LGC. Any
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contractor listed on Submittal Form C must be presently under contract with the
CONTRACTOR and a resume should be attached.
5. Written Maintenance Plan (“Maintenance Plan”). The Maintenance Plan should
include the scope of all work duties and responsibilities, including, but not limited
to, descriptions of how site visits from additional personnel will be handled,
chemical application program, mowing schedules, a listing of equipment that will be
used at LGC (further judged by the quality of the equipment), a listing of minimum
staff on site and hours to be worked, any safety protocols and programs. See
SECTION 5 for additional information about the Maintenance Plan. Use Submittal
Form F for equipment list.
SECTION 4 - GOLF COURSE PERSONNEL
The following 3 key personnel positions will be required for full-time assignment to LGC: Golf
Course Superintendent, Golf Course Assistant Superintendent and Golf Course
Mechanic/Equipment Manager. Prior to assigning key personnel to LGC, the CONTRACTOR
shall give the DIRECTOR an opportunity to review each person’s resume and meet personally
with each person. The CONTRACTOR acknowledges that the key personnel will be the public
face of the CONTRACTOR’s organization at LGC. By submitting the names of key personnel,
the CONTRACTOR is signaling its intent that those persons will be assigned to LGC for the full
term of the contract. The CONTRACTOR will not change key personnel assigned to LGC
unless the replacement has equal qualifications and experience to the person named in the
CONTRACTOR’s proposal, the CONTRACTOR has first notified the DIRECTOR and the
CONTRACTOR has afforded the DIRECTOR an opportunity to personally interview the
proposed replacement(s). The DIRECTOR will have the right to reject any proposed
replacement for reasonable grounds. The CONTRACTOR will acknowledge in writing that each
of the persons assigned to LGC is an employee of the CONTRACTOR, not the TOWN and that,
for the duration of the contract term, neither the DIRECTOR nor the TOWN will exercise
control over hiring/firing decisions within the CONTRACTOR’s organization, the day to day
performance of services, job assignments or the working conditions of the CONTRACTOR’s
personnel. The CONTRACTOR shall submit a table of organization indicating the line of
authority within the CONTRACTOR’s personnel assigned to LGC and, in particular, who will be
in charge in the absence of the Golf Course Superintendent. That person shall be either the Golf
Course Assistant Superintendent or the Golf Course Mechanic/Equipment Manager.
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GOLF COURSE SUPERINTENDENT
The CONTRACTOR must employ a qualified full time Golf Course Superintendent that is a
Class A Superintendent designated by the GCSA, to work on-site daily for a minimum of 40
hours per week. Written notice must be given to the DIRECTOR if the Golf Course
Superintendent will be absent from LGC for more than three (3) consecutive days during the golf
season.
(a) MINIMUM PROFESSIONAL QUALIFICATIONS
A two-year degree in turf grass management from a recognized college or university and a
minimum of three (3) years’ experience as a golf course superintendent at a regulation length 18
hole golf course; or
A short course certificate in turf grass management from an accredited college or university and
minimum of five (5) years experience as a golf course superintendent at a regulation length 18
hole golf course; or
A two-year degree in turf grass management from a recognized college or university and a
minimum of three (5) years experience as an assistant golf course superintendent at a regulation
length 18 hole golf course.
The Golf Course Superintendent shall possess (or obtain within 30 days of being assigned to
work at LGC) a valid Connecticut DEEP Commercial Supervisory Certificate. A photocopy of
the Certificate must be submitted to the DIRECTOR. Further the Golf Course Superintendent
must possess a valid state issued driver’s license, a copy of which must be submitted to the
DIRECTOR at the time of commencement of assignment to LGC.
The Golf Course Superintendent shall be responsible for knowing and fulfilling all applicable
local, state and federal laws and regulations concerning the use and storage of turf and
agricultural chemicals, including posting notification requirements. The Golf Course
Superintendent shall immediately advise the DIRECTOR of any changes in laws and or
regulations as they may affect the use of turf and agricultural chemicals at LGC. In addition, the
Golf Course Superintendent shall keep accurate and complete chemical usage records. Copies of
all chemical usage records shall be kept on site at LGC and readily available for inspection by
the DIRECTOR or anyone designated by the DIRECTOR.
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GOLF COURSE ASSISTANT SUPERINTENDENT
The CONTRACTOR must employ a qualified full time Golf Course Assistant Superintendent to
work on-site daily for a minimum of 40 hours per week from March 1st to December 1st. In to
the absence of the Golf Course Superintendent, the Golf Course Assistant Superintendent must
be able to assume all daily responsibilities and operations at LGC.
(a) MINIMUM PROFESSIONAL QUALIFICATIONS
1. A two-year degree in turf grass management from a recognized college or university;
or
2. A short course certificate in turf grass management from an accredited college or
university plus a minimum of two (2) years experience working at a regulation length
18 hole golf course.
3. The Golf Course Assistant Superintendent shall possess a valid Connecticut DEEP
Commercial Supervisory Pesticide Certificate by April 30th 2014. The Certificate
must be renewed annually and a photocopy of the Certificate must be submitted to
the DIRECTOR by April 30th of each year.
GOLF COURSE MECHANIC/EQUIPMENT MANAGER
The CONTRACTOR must employ a qualified full time Mechanic/Equipment Manager to work
on-site daily.
(a) MINIMUM PROFESSIONAL QUALIFICATIONS
1. The Mechanic/Equipment Manager shall have no less than three (3) years’
experience as a mechanic/equipment manager at a regulation length 18-hole golf
course.
2. The Mechanic/Equipment Manager must be capable of maintaining the specified
mechanical equipment in a manner that will prevent the deterioration of golf course
conditions due to improperly maintained or inoperable machinery.
3. The Mechanic/Equipment Manager must be capable of overseeing a comprehensive
preventive maintenance program that includes the repair of failing equipment,
keeping records of parts and labor needed to maintain each piece of equipment, and
placing orders for parts and supplies needed for equipment or service. The
Mechanic/Equipment Manager must be able to properly communicate any needs or
problems relating to the maintenance and repair of equipment to the Superintendent
and/or the Assistant Superintendent. The Mechanic/Equipment Manager must place
safety as a top priority and will be responsible for maintaining the Golf Maintenance
Facility in an organized and neat condition.
EMPLOYMENT OF EXISTING GOLF COURSE STAFF
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Many of the TOWN’s current employees assigned to LGC have extensive experience
maintaining LGC. The CONTRACTOR will be expected to offer an employment interview to
each of the TOWN’s current full time (4) and regular 9-month employees (1) assigned to LGC.
The CONTRACTOR will be encouraged to offer employment to those employees if they have a
satisfactory interview and otherwise meet the CONTRACTOR’s qualifications. The
CONTRCTOR will be under no obligation, however, to hire any TOWN employee and the
decision to hire a TOWN employee will be within the sole and absolute discretion of the
CONTRACTOR.
STAFFING EXPERTS IN SPECIFIC GOLF COURSE TURF MAINTENACE
The CONTRACTOR must employ experts in the areas of Irrigation, Agronomy, Chemical
Applications, and Golf Course set up. It is expected that these experts will be available resources
for the Golf Course Superintendent and visit LGC a minimum of two times per year to review
on-going turf practices and to make recommendations for improvements to the Golf Course
Superintendent and DIRECTOR. Complete Submittal Form C, Résumés of off site staff experts
for each individual and attach resume for each.
SECTION 5 - GENERAL GOLF COURSE MAINTENANCE PROVISIONS
The CONTRACTOR’s Maintenance Plan shall include a written narrative in sufficient detail to
demonstrate how LGC will be maintained in a first class, professional manner. LGC shall be
maintained to keep the appearance of a championship golf course and groomed for good playing
conditions required for the game of golf. The Maintenance Plan shall address such topics as
maintenance of greens, fringes, tees, fairways, roughs and sand bunkers, including, but not
limited to, mowing schedules, fertilization, top dressing, irrigation, disease, insect and weed
control, aerification and over seeding, repairs and any other topics which will contribute to the
professional maintenance of the golf course. The Maintenance Plan shall outline annual staffing
levels and list all of the maintenance equipment that will be used by the CONTRACTOR at
LGC. The Maintenance Plan will become the working document directing the
CONTRACTOR’s golf course maintenance practices and will be incorporated by reference into
the contract between the TOWN and the CONTRACTOR. The Maintenance Plan must meet the
minimum technical specifications for golf course maintenance and upkeep of LGC described in
Section 7. The Maintenance Plan may be modified from time-to-time with the written approval
of the DIRECTOR.
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GOLF MAINTENACE FACILITY
The CONTRACTOR will have exclusive use and be responsible for all maintenance related to
the Golf Maintenance Facility. The Golf Maintenance Facility consists of:
o Heated offices, break room, work shop and storage area.
o Unheated equipment storage
o Pesticide storage area
o Fertilizer storage area
o Equipment wash down pad
o Pesticide containment pad
o Material storage bins
o Vehicle fueling facility
FUEL
CONTRACTOR shall have exclusive use of the fuel facility at LGC for fueling the maintenance
equipment at LGC. The fuel facility consists of the gasoline and diesel tanks, the fuel pumping
station and the fuel monitoring system. CONTRACTOR shall be responsible for all maintenance
and operation of the fuel facility in compliance with all applicable local, state and federal
regulations. The TOWN will be under no obligation to replace the fuel facility if it becomes
unusable at any time.
STOCKPILE AREA
The TOWN maintains a brush and materials stockpile area at LGC. The CONTRACTOR will
manage the stockpile area and have access to the area for organic debris, sand, soil and stone
ONLY. The TOWN Parks and Recreation Department will have access for depositing bulk
organic debris. The TOWN will periodically contract for removal or shredding of bulk waste
from the stockpile area. CONTRACTOR will have access to mulch material resulting from the
on site shredding at no cost.
MAINTENANCE EQUIPMENT
The CONTRACTOR will be responsible for providing all maintenance equipment including, but
not limited to, tractors, mowers, sprayers, utility vehicles and hand tools necessary for the
maintenance of LGC. Equipment shall be in good working condition and all repairs and
replacement will be the responsibility of the CONTRACTOR. A list of proposed equipment
should be included with the proposal. Any equipment which is not proposed to be stored at LGC
for the term of the contract as a result of equipment sharing or short term lease should be clearly
noted.
EQUIPMENT STORAGE
The CONTRACTOR shall keep all of the required maintenance equipment at the designated
maintenance building at LGC. At the termination of the contract, all equipment owned by the
CONTRACTOR shall be removed from LGC within ten (10) days after the termination date.
The CONTRACTOR shall be responsible for all utilities (excluding water) used in the Golf
Maintenance Facility provided by the TOWN.
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MATERIALS
The CONTRACTOR will be responsible for providing all materials, including, but not limited to,
such items as sprays, forestry equipment, sod, grass seed, loam, sand, fertilizers, gravel,
herbicides, fungicides, signs, litter baskets, testing kits, etc., as needed for the maintenance of
LGC. The CONTRACTOR will be responsible for proper storage of all chemicals in accordance
with all applicable laws and regulations, including, without limitation, the Connecticut General
Statutes and OSHA regulations.
The CONTRACTOR will be responsible for securing the Golf Maintenance Facility against
trespassers and unauthorized entry but shall provide the DIRECTOR with a complete set of keys
at all times.
MARKERS AND GOLF EQUIPMENT
The CONTRACTOR will be responsible for furnishing litter baskets, rakes, hazard stakes and
painted lines, signage, tee markers, hole cups, flags and flag poles, hole indicators, out-of-bounds
markers and painted lines and the general equipment for golf needs, with the exception of the
benches. Litter baskets with covers and ball washers with attached spike cleaners and towels
shall be furnished and positioned at every tee by the CONTRACTOR and at the clubhouse and
snack facility. The CONTRACTOR will be responsible for replacement or repair, as needed, of
all of the above mentioned items. The flags and flagpoles shall be of a color and design
approved by the DIRECTOR and shall be replaced when stolen, faded, frayed or in otherwise
unacceptable condition as required by the DIRECTOR or Head Golf Pro. A three colored flag
system shall be used to indicated front (red) middle (white) and back (blue) pin locations. The
CONTRACTOR shall supply sufficient numbers of these flags to ensure a variety of pin
locations each day.
All litter baskets or barrels shall be painted and maintained in a single, uniform color, as
determined by the DIRECTOR and/or the Head Golf Pro and be free from indentations. Tee
markers shall all be of a similar, uniform shape and size and shall be replaced immediately
whenever broken or missing. Hole cups shall be white and repainted or replaced as is necessary.
OB stakes shall be white, hazard stakes red and yellow, all of uniform shape, size and length, be
replaced whenever displaced, bent or missing and conform to recommendations set forth by the
PGA’s publication, “Defining and Marking the Golf Course.”
CART DIRECTIONAL MARKINGS
The CONTRACTOR will be responsible, by the use of white marker lines, signage, arrows
and/or ropes, for indicating where powered carts are prohibited and where they are to be directed.
Ropes must be supplied by the CONTRACTOR. Lines shall be white-stripped a minimum of
once per week, additionally as is necessary, and shall be moved as necessary to prevent wear and
permanent damage to the golf course.
The CONTRACTOR shall supply approved ground marking paint and paint all necessary cart
path designations and tournament ground markings and/or designations.
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TRASH/LEAF/DEBRIS REMOVAL
The CONTRACTOR will be responsible for discovering and removing all litter and rubbish daily
from the golf course and parking lot areas and disposal in an approved dumpster supplied by the
CONTRACTOR. The dumpster must be emptied regularly and secured within the designated
maintenance area. The CONTRACTOR will be responsible for removing all fallen leaves and
other debris in a timely manner, and as often as is necessary, to minimize the loss of golf balls
and to minimize time needed for play.
GRASS CLIPPINGS AND AERIFICATION PLUGS
The CONTRACTOR shall dispose of and/or completely scatter all grass clippings, aerification
plugs or the like in areas not affected by play or in areas not within general view. All aerification
plugs shall be used to regenerate bare areas on the golf course.
MAINTENANCE OF ENTIRE GOLF COURSE AND PARK PROPERTY
The CONTRACTOR will be responsible for maintaining the entire golf course and all
surrounding park grounds of LGC in a professional and satisfactory manner. That will include
turf maintenance, pruning, trimming and thinning of trees and bushes, general upkeep, removing
poison ivy and poison oak, planting of trees, shrubs and flowers as may be furnished by the
TOWN. The CONTRACTOR will be required to maintain the entrance and exit ways from and
to Compo Road South, including roadway edges and plantings associated with the entrance
signage.
The CONTRACTOR will be responsible for the grass and plantings throughout LGC except for
the area leased by the TOWN to the tenant operating The Inn at Longshore. The CONTRACTOR
shall prepare the areas for plantings, install plants, maintain the areas free of weeds and keep the
plants watered and in good health. Planting beds should be planted with ornamental plants
suitable for the environment and seasonally appropriate from May through September. The
CONTRACTOR will be responsible for turning beds annually, supplying all plants, mulch and
any weed control fabric. The CONTRACTOR will be responsible for any and all damage to the
buildings at LGC caused by the CONTRACTOR’s personnel. The CONTRACTOR shall have
no responsibility for snow removal in LGC other than in the immediate area of the Golf
Maintenance Building.
MAINTENANCE OF PONDS AND WATERWAYS
The CONTRACTOR will be responsible for maintaining water flow through connected ponds
and drainage swales free of debris.
BUILDING MAINTENANCE
The CONTRACTOR shall not be responsible for the maintenance of buildings except for the
Golf Maintenance Facility.
MAINTENANCE OF ROADWAYS AND PARKING LOTS
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The CONTRACTOR will be responsible for the upkeep of the parking lots and the areas
surrounding the buildings, making sure the areas are free of debris and trash. The
CONTRACTOR will not be responsible for road and parking lot surfaces, including repair or
replacement of asphalt, curbing and signage.
EXECUTION AND SUPERVISION OF WORK OUTSIDE THE CONTRACT
The CONTRACTOR will be given the opportunity to submit proposals for performing work that
is outside the scope of the CONTRACTOR’s maintenance obligations, such as course
renovations, cart path installation, tree planting and tree removal. The TOWN reserves the right
to go out to bid for that work. If a third party is selected to perform that work, the
CONTRACTOR will assist the TOWN with the supervision of the work.
WEEKLY WORK SCHEDULES
The CONTRACTOR will be required to meet weekly, or as necessary, with the DIRECTOR or
his designee to discuss work scheduled showing how the CONTRACTOR proposes to maintain
and upkeep the golf course satisfactorily for play according to the CONTRACTOR’s
Maintenance Plan.
DAILY SUPERVISION
The Golf Course Superintendent shall diligently supervise work on a daily basis and must correct
all deficiencies as they occur, reporting them promptly to the DIRECTOR. The Golf Course
Superintendent or Golf Course Assistant Superintendent shall be on call every day, including
night and weekends, and required to attend meetings when called on important matters or
emergencies relating to the golf course.
.
EMPLOYEE BEHAVIOR AND DRESS
The CONTRACTOR shall submit with its proposal a dress code applicable to the
CONTRACTOR’s employees assigned to LGC. Under the dress code, all of the
CONTRACTOR’s employees must be uniformed in like clothing. New golf shirts/tee shirts shall
be provided by the CONTRACTOR and worn by all employees working on the golf course at all
times. The golf shirts/tee shirts must be printed with the company name and the course name
with color and design subject to the DIRECTOR’s approval. Sufficient quantities shall be
provided to all personnel to ensure proper rotation. Permanently stained clothing shall be
replaced. All personnel shall have a neat appearance at all times. All personnel must wear
clothing suitable for the season. All personnel shall wear shirts and shoes at all times.
Courteous behavior by all personnel to the public will be required at all times.
The CONTRACTOR will make available at all times proper safety equipment for all personnel.
The CONTRACTOR will be responsible for ensuring that all safety equipment is updated,
available, maintained and properly stored. The CONTRACTOR will be responsible for
complying with all OSHA safety requirements and properly training all personnel on equipment
safety and the proper use of all equipment.
DAILY MONITORING
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The CONTRACTOR will be responsible for monitoring weather conditions at LGC especially
when either the golf course is closed or the opening is delayed due to frost, rain, other inclement
weather or due to other conditions. The CONTRACTOR shall make written notice of any
problems or damage and report them to the DIRECTOR. The CONTRACTOR will contact the
DIRECTOR and the police as is necessary to protect personnel and to protect the golf course.
CANCELLATION CLAUSE
The TOWN will reserve the right to cancel the contract upon the occurrence of an “Event of
Default”. The contract will define that phrase and provide for notice and an opportunity to cure
prior to cancellation.
VIOLATION REPORTING
The CONTRACTOR will be allowed to fill out violations on forms supplied by the TOWN for
abuse of the golf course, including golf cart damage, vandalism, theft, etc., that shall be turned
into the DIRECTOR and/or the Head Golf Pro. In the case of serious violations, the
CONTRACTOR will be required to submit violation forms as well as report the violation
directly to the DIRECTOR and the Head Golf Pro.
SECTION 6 - SPECIFIC GOLF COURSE MAINTENANCE PROVISIONS
GREENS / FRINGE AREAS
Greens shall be maintained according to the most current maintenance standards to furnish a true
and consistent putting condition of live, virile grass. Such shall be accomplished by the periodic
use of fertilizer to maintain continuous growth. Watering shall be carried out to keep a moist
condition for effective growing conditions. Top dressing shall be applied to effect smoothness of
surface and proper growth conditions at a minimum of 3 times annually or as often as needed not
including core aeration work. Preventative insect and fungus control shall be used to maintain
proper putting conditions. Change cup locations daily during May through October and at least
six (6) times weekly. Ball marks on all greens shall be repaired on a daily basis. The
CONTRACTOR should plan to spend no less than 5 hours per week repairing ball marks
dependent on the volume of play. Bare or damaged areas of the greens and fringes shall be
repaired or regenerated immediately. The species of grass used to repair areas of greens and
fringes shall be of similar species for each condition.
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GREENS AND FRINGE MOWING
The greens and fringes shall be maintained at a reasonably consistent height conducive to good
playing conditions. Greens shall be mowed before play begins and kept at a height not to exceed
.150” with a minimum daily stimp meter reading of 7.0. Approach areas shall be maintained at a
maximum height of 1/2”. All greens shall be mown daily during May through October in a
different direction than the previous mowing.
Greens should be rolled on a regular basis. The greens mowing schedule may be modified to
accommodate rolling.
The greens should be verti-cut bi-annually or as needed to minimize thatching and grain within
the greens.
GREENS AND FRINGE AERIFICATION AND OVERSEEDING
Conventional hollow-core aerification shall be carried out semi-annually, once in spring and once
in late summer early fall, on the greens, including practice greens, fringe areas and approach
areas. The greens, fringes and approach areas shall be aerified with hollow tines and all plugs
must be removed. After aerification, the greens, fringes and approaches shall be cleaned top
dressed, and brushed immediately to completely fill the aerification holes. All aerification and
over seeding shall be scheduled with the Head Golf Pro to minimize impact on daily play.
Bentgrass seed shall be broadcast at the rate of 1 lb/1,000 S.F. at the time of aerification to all
greens including both practice greens.
Top Dressing for greens shall be USGA certified 100% sand unless substitution approved by the
Director. All top dressing and seed specifications must be approved by the DIRECTOR.
GREENS AND FRINGE CHEMICAL APPLICATIONS
The CONTRACTOR must include in its Maintenance Plan a program for fertilization, fungicide
and pesticide application. The program shall be designed so as to promote healthy, weed free and
insect controlled turf. Soil samples and lab analysis shall be conducted annually so that the
program may be amended as needed based on the results of the samples. A copy lab analysis
must be given to the Town. The program must include both reactive and preventative elements.
The program must include applications to control seed head growth.
GREENS AND FRINGE TOP DRESSING
At a minimum 3 top dressing applications shall be made to greens excluding core aeration top
dressing. Additionally greens shall be spiked annually above and beyond normal core
aerification.
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GREENS AND FRINGE WATERING
Greens should receive only enough water to maintain a healthy root system. The watering
requirement should be re-evaluated daily based on soil conditions. Dry or wilted spots shall be
hand watered as necessary through the day. Caution shall be used that the watering takes place
during the early morning hours and that over-soaking of the greens, particularly just prior to play,
is avoided.
GREENS AND FRINGE WINTER PREPARATION AND WINTER RESPONSIBILITIES
Winter application(s) of snow mold control will be required. The CONTRACTOR will make at
least one application prior to the first snow fall and whenever there is enough of a snow melt
during January through March that another application can be made without damage to the
greens.
GREENS AND FRINGE WEED CONTROL
All greens and practice greens shall be maintained free of foreign grasses and weeds, even if it is
necessary to remove them by hand.
PRACTICE PUTTING GREENS
The CONTRACTOR will provide a minimum of five (5) hole locations on both putting greens.
The CONTRACTOR will change the hole locations on the putting greens a minimum of two (2)
time per week or more often as necessary to reduce wear around the hole. The CONTRACTOR
will not use either putting green as a sod nursery to repair other parts of the golf course. In case
of an emergency, it will be at the discretion of the DIRECTOR or the Head Pro to allow
temporary sod removal on a putting green. If allowed, the CONTRACTOR will return the
putting green to its original condition prior to the sod removal.
TEES
Tees shall be maintained according to the most current golf course maintenance standards to
furnish a condition of live, healthy grass. This shall be accomplished by the periodic use of
fertilizer to maintain continuous growth. Watering shall be carried out to keep a moist condition
conducive to effective growing conditions. Mowing shall be done to keep the grass at a
reasonable and consistent height conducive to good playing conditions, as per the DIRECTOR
and/or the Head Golf Pro. Preventative insect and fungus control shall take place. Tee markers
shall be moved daily to prevent wear to the tee surface and placed in an alternating position.
These practices shall be done to all present and any future tees at the course.
TEE MOWING
Tees should be mowed throughout the season at a frequency to maintain a consistent height not
to exceed ½ inch. Typically the tees will be mown a minimum of three (3) times per week.
Clippings shall be removed to prevent matting and clumping.
TEE AERIFICATION / OVERSEEDING / TOP DRESSING
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Tees should be aerified with 5/8” hollow tines a minimum of two (2) times a year. The cores can
be dragged. Additional aerifications shall be done as necessary with special emphasis on par 3’s
and newly constructed tee boxes.
TEE FERTILIZATION FUNGICIDE AND INSECTICIDE APPLICATIONS
The application of fertilizer, fungicides and insecticides shall be done as is necessary and
according to the most current golf course maintenance standards in order to keep the turf in an
active growing state. CONTRACTOR shall submit a program for tee chemical applications as
part of its Maintenance Plan.
TEE WATERING
Watering shall be carried out in order to keep a moist condition conducive to effective growing
conditions, and according to the most current golf course maintenance standards.
TEES - WEED CONTROL
Tees shall be kept weed free by the proper application of approved herbicides.
TEE REPAIR
Divots shall be filled twice per week for all par 3 tees, and once per week for all other tees.
Buckets with a mixture of loam/seed shall be placed at all par 3 holes with a suitable scoop for
filling divots. Bare areas of tees shall be regenerated by removing top soil, adding loam and
seeding. Tee markers shall be moved on a daily basis to reduce wear, lengthen or shorten the
hole, or to compensate for unfavorable weather conditions.
FAIRWAYS
Fairways shall be fertilized, watered, aerated, treated with growth regulators, herbicides,
insecticides, fungicides, and limed as needed to keep continuous growth of turf in accordance
with the most current golf course maintenance standards.
FAIRWAY MOWING
Fairways shall be mowed throughout the season at a frequency that maintains a consistent height
not to exceed .625”, at a minimum of three (3) times per week.
FAIRWAY AERIFICATION / OVERSEEDING
The fairways must have one (1) aerification in late Summer/early Fall. Aerification followed by
overseeding with approved seed mix. The cores shall be dragged and blown off immediately after
aerification.
FAIRWAY FERTILIZATION
Fairways shall be fertilized as needed to ensure healthy vibrant turf.
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FAIRWAY WATERING
Watering shall be carried out in order to keep a moist condition conducive to effective growing
conditions, and according to the most current golf course maintenance standards.
FAIRWAY FUNGICIDE AND INSECTICIDE APPLICATIONS
The application of fungicides and insecticides shall be done as is necessary and according to the
most current golf course maintenance standards in order to keep the turf in an active growing
state. Applications shall be made during early morning hours and on days with very little or no
wind and only after proper notification has been made. Such treatments shall be made in
accordance with the manufacturer's recommendations for the products used, and by properly
licensed personnel. Applications of approved insecticides and fungicides should be made at the
proper time for best control of the target pest, as recommended by the product used and by
properly licensed personnel.
FAIRWAY WEED CONTROL
Where there is substantial weed growth, the fairways shall be treated with an approved herbicide
at the manufacturer’s recommended rate for the control of broad leaf weeds, including, but not
limited to clover, plantain and chickweed. Fairways shall be kept weed free. Pre-emergent
crabgrass control shall be done as needed to prevent crabgrass.
ROUGHS
The rough shall be maintained to the most current golf course maintenance standards in order to
minimize the loss of golf balls and to provide acceptable and fair playing conditions. The rough
is defined as all remaining areas of the cleared golf course property not including the greens,
green surrounds, fringes, fairways, bunkers and tees. Attention shall be given to areas of play
where weeds proliferate. These areas shall be maintained with the use of herbicides. Areas of
rough not watered by the irrigation system shall be dependent upon natural rainfall except where
poor growth allows for erosion of the surface. In such cases, special watering and/or fertilization
shall be used to maintain the integrity of the rough.
ROUGH MOWING
Roughs shall be maintained at a height of 1 1/2” and a maximum height not to exceed 2 1/2” year
round. Care shall be taken so as not to damage trees, bushes or other plantings when using string
trimmers or push mowers. Some areas of the rough shall not be mown and turned into
“Naturalized areas”. Naturalized areas shall be free of unsightly weeds and mown to rough height
at the end of each season.
ROUGH HERBICIDE APPLICATIONS
Herbicides shall be used where weeds proliferate in areas that are in play or areas where the
natural beauty of the course be maintained. The application of herbicides shall be done as is
necessary and according to the most current golf course maintenance standards in order to keep
the rough in an active growing state. Applications shall be made during early morning hours and
on days with very little or no wind and only after proper notification has been made. Such
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treatments shall be made in accordance with the manufacturer's recommendations for the
products used, and by properly licensed personnel.
SAND BUNKERS
Sand bunkers shall be maintained in accordance with the most current golf course maintenance
standards. The contractor will be financially responsible for all sand needed to maintain the sand
bunkers according to the conditions below. The type and supplier of the sand shall be approved
by the DIRECTOR prior to purchasing.
SAND QUALITY AND DEPTH
Sand bunkers shall have a minimum of 4” of sand and shall be kept weed free and free of stones
larger than 1/2” in diameter. The contractor shall, as necessary, blow or otherwise remove sand
that has accumulated outside of sand bunkers so as to not interfere with the quality of play. Sand
bunkers shall be trimmed and raked sufficiently to keep a playable and clean condition.
The CONTRACTOR shall completely machine rake the sand bunkers three (3) times per week or
as necessary to maintain them free of footprints or wash outs.
The CONTRACTOR shall excavate and replace four inches of sand at all greenside bunkers and
three inches at all fairway bunkers in the early Spring as necessary or at the DIRECTOR’s
direction. The DIRECTOR and/or his designee will approve a sample of the sand before
installation. Fairway bunkers shall have less sand than greenside bunkers to provide proper
playing conditions. The CONTRACTOR shall refill all bunkers as necessary to maintain optimal
appearance and playability.
SAND BUNKER FURNISHINGS
The CONTRACTOR shall provide a sufficient number of rakes at all sand bunkers with a
minimum of one (2) per bunker. Rakes damaged or missing tines must be replaced. Long
handled rakes should be provided where appropriate.
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SAND BUNKERS - HERBICIDES / INSECTICIDES APPLICATIONS
The CONTRACTOR shall use a herbicide to prevent the growth of grass and weeds in and
around the bunkers. The application of herbicides shall be done as is necessary and according to
the most current golf course maintenance standards in order to keep the bunkers weed free.
Applications shall be made during early morning hours and on days with very little or no wind
and only after proper notification has been made. Such treatments shall be made in accordance
with the manufacturer's recommendations for the products used, and by properly licensed
personnel. The CONTRACTOR shall monitor the bunkers for colonies of yellow jackets or other
bees and control these populations to minimize dangers to patrons.
SECTION 7 - IRRIGATION SYSTEM MAINTENANCE
GENERAL
The CONTRACTOR will be responsible, each Fall, for draining and pneumatically blowing out
the irrigation system and to reactivating the irrigation system and booster pumps each Spring.
The CONTRACTOR shall report any repairs that are necessary to maintain the irrigation system
and booster pumps in an operative condition. The CONTRACTOR will not, however, be
responsible for the cost of water or the electric power in regards to the irrigation system. The
CONTRACTOR will be responsible for negligence in operation of the irrigation system by its
personnel and damage caused by the operation of maintenance equipment and must insure that
all control boxes and pump houses are locked and secure. The CONTRACTOR’s personnel must
have a strong working knowledge of the operation of the automatic pumps and associated
computer operating system.
SPRING START-UP
The CONTRACTOR will be responsible for all aspects of a safe and proper start-up of the
irrigation system by no later than April 15 of each year. All system drain valves shall be closed.
The pipelines shall be filled utilizing city water pressure over at least two days with the isolation
gate valve for that system opened less than 1/4 of the way to prevent damage to the piping
system.
Once the lines have pressurized using city water pressure, the CONTRACTOR shall open all
quick coupling valves individually starting with areas furthest from the pump house to bleed
excess air and debris.
Once all equipment is operating the pump systems shall be activated. The CONTRACTOR shall
once again check the system for leaks and provide repairs, as necessary.
The CONTRACTOR shall provide on-going maintenance to the system as required to keep the
system fully operational. The CONTRACTOR will be responsible for raising and leveling of all
sprinklers, valve boxes, and quick couplers in the Spring and on an ongoing basis to insure
proper operation, safety, and sprinkler distribution. The CONTRACTOR shall test the operation
of the irrigation system. Sprinklers and valves shall be reviewed with the DIRECTOR on a bi-
weekly basis to ensure proper operation. Repairs to the system shall be made promptly and
without delay. Major problems with the irrigation system shall be discussed with the
DIRECTOR before repairs are undertaken. The CONTRACTOR will supply and replace broken
valve boxes and sprinklers promptly.
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It is the sole responsibility of the CONTRACTOR to maintain all backflow preventers including
passing all required tests prior to using the irrigation system.
PREVENTIVE MAINTENANCE
The CONTRACTOR shall provide ongoing preventive maintenance to the irrigation equipment
and pump systems as recommended by the manufacturers of the various equipment and as
described in these specifications. Preventive maintenance shall include, but not be limited to:
exercising of electric valves on a bi-weekly basis, rotation of controller wheels and the exercising
of gate valves at least twice per year.
WINTERIZATION
The CONTRACTOR shall winterize the system using a minimum 650 CFM compressed air. The
system shall be blown out in such a manner to ensure that all water is evacuated from the system.
Blow out should move from the pump house outward. Isolation valves as needed to prevent
water from re-entering pipes already winterized. All drains shall be opened for water to drain out
and re-closed for the winter.
Control valve and backflow preventers shall be also be drained. Gauges, pressure switches, flow
meters and associated tubing shall be removed and stored. All electrical switches shall be shut
off for the winter. Pump house shall be securely locked for the winter including shutting and
locking of security doors. Heater should be left on at a setting of 40 degrees f.
The CONTRACTOR will be responsible for all repairs and replacement to irrigation equipment
due to improper winterization.
Water Fountains (5) should be winterized/stored for the winter.
IRRIGATION PARTS
The cost of general repairs, including but not limited to, pipe breaks, broken or lost nozzles,
leaking diaphragm, bad sprinkler seal, malfunctioning controller, sprinklers, valves, lightning
damage, etc., to the irrigation system, not caused by CONTRACTOR negligence, shall be borne
solely by the CONTRACTOR to a maximum annual threshold of $2,000 for materials. Any
repairs needed caused by negligence on the part of the CONTRACTOR shall not count towards
the $2,000.00 cap. Repair parts cost to the irrigation system in excess of $2000 annually shall be
paid for by the TOWN. All anticipated costs shall be provided to the DIRECTOR for approval
before any repair may take place. Labor costs associated with all repairs shall be the
responsibility of the CONTRACTOR unless otherwise approved in advance by the DIRECTOR.
AT TERMINATION OF THE CONTRACT
A final inspection of all irrigation system components prior to the termination of the contract will
be made to ensure that all equipment is fully operational. Any equipment needing repair that is
determined to be the result of improper management will be charged back to the
CONTRACTOR.
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SECTION 8. LEASE/PURCHASE OF TOWN’S EXISTING MAINTENANCE EQUIPMENT
The TOWN has an existing inventory of maintenance equipment that may be available to the
CONTRACTOR on a lease or purchase basis depending upon the CONTRACTOR’s proposal. A
description of the equipment is listed on Appendix C. CONTRACTOR may inspect the equipment as
well as available maintenance records.
Proposal(s) for CONTRACTOR to lease or purchase the TOWN’s equipment should be made on
Submittal Form E.
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SECTION 9. INSURANCE REQUIREMENTS
The CONTRACTOR shall purchase from and maintain the insurance coverages described below, for the
life of the contract, in a company or companies with an A.M. Best rating of A- (VII) or better. Such
insurance will protect the TOWN from claims set forth below which may arise out of or result from the
CONTRACTOR’s obligations under the contract, whether such obligations are the CONTRACTOR’s or
by a subcontractor or any person or entity directly or indirectly employed by the CONTRACTOR or by
anyone for whose acts the CONTRACTOR may be responsible
A. Workers Compensation:
CONTRACTOR shall provide workers compensation insurance required by law with employers
liability limits for at least the amounts of liability for bodily injury by accident of $ 500,000 each
accident and bodily injury by disease of $500,000.including a waiver of subrogation.
B. Commercial General Liability Insurance:
CONTRACTOR shall provide commercial general liability insurance policy with an edition date
of 1986 or later including products and completed operations. Limits should be at least: Bodily
injury & property damage with an occurrence limit of $1,000,000: Personal & advertising injury
limit of $1,000,000 per occurrence: General aggregate limit of $2,000,000 (other than products
and completed operations): Products and completed operations aggregate limit of $2,000,000.
Coverage will continue three years after the completion of the work.
The policy shall name the TOWN as an additional insured and include ISO Form CG
2010 (07/04) and CG 2037 (07/04).
Such coverage will be provided on an occurrence basis and will be primary and shall not
contribute in any way to any insurance or self insured retention carried by the TOWN.
The policy shall contain a waiver of liability in favor of the TOWN.
Such coverage shall contain a broad form contractual liability endorsement or wording
within the policy form to comply with the hold harmless and indemnity provision of the
contract
Deductible and self-insured retentions shall be declared and are subject to the approval
of the TOWN.
C. Commercial Automobile Insurance:
CONTRACTOR shall provide commercial automobile insurance for any owned autos (symbol 1
or equivalent) in the amount of $1,000,000 each accident covering bodily injury and property
damage on a combined single limit basis. Such coverage shall also include hired and non-owned
automobile coverage. Policy shall name the TOWN as an additional insured.
D. Pesticide and herbicide applicator coverage for not less than $1,000,000 each occurrence and
$2,000,000 aggregate.
E. Umbrella or Excess Liability Insurance:
CONTRACTOR shall provide an umbrella or excess liability policy in excess (without
restriction or limitation) of those limits and coverages described in items (A) through (C). Such
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policy shall contain limits of liability in the amount of $5,000,000 each occurrence and
$5,000,000 in the aggregate.
F. Contractors Pollution Liability:
If the agreement includes work involving abatement, removal, clean-up or handling of any
pollutant or hazardous material, the CONTRACTOR shall provide pollution liability insurance,
including products and completed operations and contractual liability coverage of not less than
$5,000,000 each occurrence and $5,000,000 in the aggregate for this project. The policy shall
name the TOWN as an additional insured and waive subrogation in favor of the TOWN.
As to the insurance required, the insurer(s) and/or their authorized agents shall provide the TOWN with
certificates of insurance prior to execution of the agreement by the TOWN, describing the coverage and
prior to 30 days of any renewal. The certificate will include a copy of the additional insured and
contractual liability endorsements.
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APPENDIX A - Description of Existing Golf Course Equipment Inventory available for Lease or
Purchase
Manufacturer Model / Description
Massey Tractor Model MF20D
unknown Loader 2120 #AV413P
Vicon Spreader Mod.22119
Club Car Carry All 11
Brouwer Blower Vac BV
Greens Mower GM3000
Top Dresser Windepin 1530
Air Compressor-Air Model 2420N5
Yamaha Utility Veh. model JJ3
Foley Grinder Reel Model 610
Greens MowerGM3000
Yamaha Utility Veh. Model JJ3
John Deere Mower Model 220A
U-4 ClubCar
Hotsy Pressure Washer Model 550ss
John Deere Mower Model 220A
Club Car Carry All
Toro Workman #3200
Sidewinder Mower 3500D
Greens Mower GM3050
Club Car CarryAll 11
Jacobson Slicer/Seeder
Toro Sprayer Multipro 5500
Toro Mower 5400D
Club Car Carry All Turf II
Peerless Grinder Reel 300
Agrimetal Blower BW360
Procore Aerator 648
Club Car CarryAll 11
Aerator Hydro Jet 3000
Jacobsen Tractor HR5111 Model 69116
Greenmaster Mower Model GM3050
Sand pro model 0881
Toro Workman 3200
Lift Golf GL9
Toro Sand Rake Pro 5040 w/accessories
Club Car CarryAll II
Smithco RollerTournment Ultra 4
Club Car CarryAll II
Toro 3500D Mower
Toro Toro Mower Model 5410
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APPENDIX B - Description of LGC
GENERAL INFORMATION
Lined with maple trees and overlooking the Long Island Sound, Longshore Club Park
Golf Course in Westport, CT is a short 18-hole course with beautiful, well-manicured
fairways. Golfers find a fair amount of challenge at Longshore on the small, well-
bunkered greens.
The course is operated by the Town of Westport and open to the public. The original
Longshore golf course was built in the 1920's and was designed by Orin Edward Smith, a
construction superintendent for famous golf course architect, Willie Park, Jr. In 2007, the
Town of Westport completed a $2.3 million remodeling of the golf course. The new
course improvements were designed by golf course architect, A. John Harvey, ASGCA.
Holes 18
Water Hazards Yes
Grass Type Bent Grass/ Poa
Year Established/Designer 1928/ Orrin Smith
Markers 200, 150, 100 yard markers & sprinkler heads marked
Yardage 5895
Rating 68.6
Slope 123
Par 69
Club Type Public
Guest Policy Open
Shop Opens 6:00 am. EST
Reservations Yes
Discount Packages Twilight, junior, senior
Cart Access Course or paths
Walk Course Yes
Metal Spikes Allowed No
Dress Code Proper golf attire
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APPENDIX C - Description of Premises (see attached Map)
18 Hole Golf Course
Practice Putting Green
Driving Range
Practice Chipping Green
Landscape and Grounds around Pro Shop
Landscape and Grounds around Parks and Recreation Department Administration Building
Landscape and Grounds around Pool, Tennis and Sailing School
Landscape and Grounds around 3 Residential Properties
Landscape and Grounds Evan Harding Park
Landscape and Grounds around Parking Lots and Roadsides
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SUBMITTAL FORM A - Golf Course Contracts
Golf Course Name
Address
Dates Contract Held
Phone Number
Contact Person
No. of Holes, Yardage, Par
Other Information
Golf Course Name
Address
Dates Contract Held
Phone Number
Contact Person
No. of Holes, Yardage, Par
Other Information
Golf Course Name
Address
Dates Contract Held
Phone Number
Contact Person
No. of Holes, Yardage, Par
Other Information
Reproduce this page as needed to list ALL contracts help in the past 5 years.If contract has been
terminated list reason fro termination under other iformation.
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SUBMITTAL FORM B – GOLF INDUSTRY REFERENCES
Industry Reference No. 1
Name of Organization
Contact Person
Address
Telephone No.
Other Information
Industry Reference No. 2
Name of Organization
Contact Person
Address
Telephone No.
Other Information
Industry Reference No. 3
Name of Organization
Contact Person
Address
Telephone No.
Other Information
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SUBMITTAL FORM C – résumé OFF SITE PERSONNEL
Attach complete résumé and complete this form for each person submitted.
Summary
Name
Address
Summary of Qualifications
Work Experience
Dates Name of Golf Course
Position Location
Description
of duties
Dates Name of Golf Course
Position Location
Description
of duties
Education
University Location Degree
University Location Degree
Other Location Degree
Accomplishments/Awards
Date Description
Date Description
Certificates/Licenses
Type Expiration
Date Description
Type Expiration
Date Description
Type Expiration
Date Description
Professional Affiliations
Description
Description
Description
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SUBMITTAL FORM D - PRICE PROPOSAL
__________________________________ (Hereafter “CONTRACTOR”) hereby proposes to provide
professional golf course turf maintenance to Longshore Golf Course pursuant to the terms and conditions
outlined in this RFP.
1. Base Price
The CONTRACTOR proposes to provide professional golf course turf maintenance to Longshore Golf
Course for a rate of:
$ ___________________________ Year ONE
$ ___________________________ Year TWO
$ ___________________________ Year THREE
$ ___________________________ TOTAL
Optional additional years four through six priced annually as a percentage increase from the previous
year. Extension of the contract for years four, five and/or six will be at the option of the TOWN.
___________________________% Year FOUR
___________________________ % Year FIVE
___________________________ % Year SIX
DO NOT INCLUDE THIS SHEET IN YOUR NON-PRICE PORTION OF THE PROPOSAL.
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SUBMITTAL FORM E – LEASE OR PURCHASE OF EXISTING EQUIPMENT INVENTORY
__________________________________ (CONTRACTOR”) hereby proposes to purchase/lease the
Longshore Golf Course inventory of golf course maintenance equipment (see attached inventory) from
the TOWN.
(Please submit for pricing for ALL options which you would consider)
OPTION 1. Purchase Lump Sum
The CONTRACTOR proposes to purchase golf course turf maintenance equipment for a sum of :
$ ___________________________ Payable upon signing of the agreement.
OPTION 2. Purchase Installment Payments
The CONTRACTOR proposes to purchase golf course turf maintenance equipment in three installments
as follows:
$ ___________________________ Payable March 1, 2014
$ ___________________________ Payable March 1, 2015
$ ___________________________ Payable March 1, 2016
OPTION 3. Lease of Equipment
Annual Lease Payment of _______________________ Due March 1 annually
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SUBMITTAL FORM F – PROPOSED EQUIPMENT LIST
Attach list of proposed equipment to be used in the maintenance of the LGC. If existing equipment is
proposed please include manufacturer, make, model and year. Any equipment which is not proposed to
be stored at LGC for the duration of the contract as a result of equipment sharing or short term lease
should be clearly noted.