CITY OF AUBURN HILLS GOLF COURSE RFQ, MAINTENANCE …

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CITY OF AUBURN HILLS

GOLF COURSE RFQ,

MAINTENANCE CONTRACT &

SPECIFICATIONS

Golf Course Course Maintenance City Administration

1984 Taylor Road 2234 Taylor Road 1827 N. Squirrel Rd.

Auburn Hills, MI 48326 Auburn Hills, MI 48326 Auburn Hills, MI 48326

Revision 11/27/12/golffiles/maintenance/maint contract/

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INVITATION TO BID

BID: GOLF COURSE MAINTENANCE CONTRACT & SPECIFICATIONS

FIELDSTONE GOLF CLUB OF AUBURN HILLS

CITY OF AUBURN HILLS

Description: The City of Auburn is soliciting proposals from experienced and qualified firms to provide maintenance services

for the Fieldstone Golf Club. All documents listed below and within the specifications shall be received prior to the specified

time of opening. Bid opening is scheduled for Thursday, the 17th

of January, 2013 at 11:00 a.m. NO LATE BIDS WILL

BE ACCEPTED. Bids are considered received when received and date stamped by the office of the City Clerk. Envelopes are

to be clearly marked. Sealed bids will be submitted to the Office of the City Clerk at 1827 N. Squirrel Road, Auburn Hills,

Michigan 48326.

The City reserves the right to reject any or all bids or waive any irregularities which it deems in the best interest of the City.

The following summarize the necessary documents needed for completion of the bid process:

1. Details Listed within the RFQ (Request for Qualifications) Sections 1.0 – 11.0 (page 5).

2. Fill in Company Information, page 6.

3. Fill in Consideration & Payment Schedule (Company Information & Contract Amounts), page 14, No. 20,

Section 4.

4. Notarized Page will be finalized with the final approval by the Auburn Hills City Council and forwarded to

Contractor if awarded (page 17).

5. Additional pricing (page 35).

6. Exhibit E, Equipment Inventory (pages 39 & 40).

7. Bid Bond: a Cashier’s Check, a Company Check or a Money Order made out to the City of Auburn Hills in the

amount of $2,500.00 must accompany each bid. The bid bond will be returned upon award of the contract by

the City Council (page 12).

8. Value Added Items (page 41).

All questions regarding this contract should be directed to the City of Auburn Hills, Fieldstone Golf Club at (248) 370-9354,

extension 2 or 4, ask for Gordon Marmion (248) 766-9911 cell. Golf course meetings / tours / site visits will be made by

contacting Gordon to set appointments.

Note: Topography maps, golf course construction plans and irrigation plans are all available at the golf course for further review

(copies available).

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TABLE OF CONTENTS

I. REQUEST FOR QUALIFICATIONS (RFQ) 5

II. AGREEMENT – TERMS & CONTRACT CONDITIONS

1. Agreement 6

2. Interpretation & Addenda 6

3. Examination of site /

Golf Course Plans & Specifications 6

4. Price Guarantee 6

5. Definitions 6

6. Locations 7

7. Terms of Contract 7

8. Level of Maintenance 8

9. Reporting 9

10. Records 10

11. Emergency Services 10

12. Course Temporarily Out of Play 10

13. Course Out of Operation 10

14. Materials to be provided by Contractor & City 11

15. Claims by Contractor’s Employees 11

16. Use of City Maintenance Buildings 11

17. Liability for Damages 12

18. Bonds 12

19. Insurance 12

20. Consideration and Payment Schedule 14

21. Contractor’s Labor & Wage Rate 15

22. Unsatisfactory Employees 15

23. Policy on Drug Free Workplace 15

24. Assignment of Contract 15

25. Compliance with Applicable Laws 15

26. Advertising 16

27. Golf Course Improvements 16

28 Vandalism 16

29. Recovery of Attorneys Fees 16

30. Qualifications of Contractor 16

31. Notary 17

III. GOLF COURSE MAINTENANCE

SERVICE DESCRIPTION AND SPECIFICATIONS EXHIBIT A

Golf Course Topographical & Hole Designs Plans Existing

1. Bentgrass Greens, Collars & Practice Greens 18

2. Bentgrass Tees & Practice Facility Tee 19

3. Bentgrass Fairways / Practice Facility Fairway 20

4. Bluegrass / Ryegrass / Fine Fescue Roughs 21

5. Native Grass Areas 22

6. Bunkers 22

7. Clubhouse & Common Areas 23

8. Shrubs & Ground Cover 24

9. Tree Care 24

10. Mulching 25

11. Plant Material Disposal 25

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III. GOLF COURSE MAINTENANCE

SERVICE DESCRIPTION AND SPECIFICATIONS EXHIBIT A

12. Severe Weather Cleanup 26

13. Typical Weather 26

14. Weed Control 26

15. Soil Management 26

16. Monofilament Trimming 26

17. Perimeter Maintenance 26

18. Fences 26

19. Cart Path Maintenance 26

20. Lakes, Ponds and Streams 26

21. Irrigation 27

22. Golf Course Set-Up 28

23. Fertilization, Disease, Weed and Insect Programs 30

24. Miscellaneous Responsibilities 30

25. Work Schedule & Addenda 31

IV. EXHIBIT B – ITEMIZED BID FORMS

1. Bentgrass Greens & Collars 32

2. Bentgrass Tees 32

3. Bentgrass Fairways 33

4. Bluegrass / Ryegrass / Fine Fescue Roughs 33

5. Native Grass Areas 33

6. Bunkers 34

7. Clubhouse & Common Areas 34

8. Supplemental Maintenance Items 34

9. Supplemental Pricing & Signature Page 35

V. EXHIBIT C - PUMPS

1. Commercial Pumps 36

2. Golf Course Irrigation Plans Plans Existing

VI. EXHIBIT D – MAINTENANCE WORKSHEET 38

VII. EXHIBIT E – GOLF COURSE EQUIPMENT INVENTORY 39

(sample format)

VIII. VALUE ADDED ITEMS 41

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I. REQUEST FOR QUALIFICATIONS (RFQ), CITY OF AUBURN HILLS, FIELDSTONE GOLF CLUB

GOLF COURSE MAINTENANCE CONTRACT

We invite you to participate in our contractor qualification process. The intent of the RFQ (Request for Qualifications) is to

better understand the capabilities of the contractor. All aspects of the bid process will be assessed to include RFQ (up to 400

points) and the final bid cost (up to 400 points) which will enable the evaluation group to award the contract to the most

qualified bidder. (Please provide answers to all questions, identifying the number of the question you are answering.)

Company Information & Management Plan (400 points maximum)

1.0 Provide the legal entity with whom the City of Auburn Hills will contract, i.e., sole proprietorship, joint

venture or corporation.

2.0 List a company directory of employees that will be considered mangers of the maintenance contract.

Company address, company representative names, phone numbers and email.

3.0 Describe Company size, structure and statement describing financial capability to perform.

4.0 Provide a list of all golf courses that your company performed entire course maintenance programs

within the past ten years. List all golf courses on your golf maintenance portfolio scheduled for 2013.

5.0 Provide References.

6.0 Include a minimum of three (3) superintendent resumes that would be considered for full time

employment to fulfill the maintenance contract at Fieldstone Golf Course. Each candidate must be a

G.C.S.A.A., Class “A” Superintendent with a minimum 5 years experience as the head superintendent at

an 18 hole golf course.

7.0 Submit a staff summary detailing number of employees, positions according to spring, summer, Fall &

Off Season that will be necessary in order to fulfill the obligations of the Maintenance Contract.

8.0 Describe you company training, safety, certifications and quality assurance programs.

9.0 Include a complete list of all equipment that will be utilized to perform the contract. Include building

equipment and supplies that your company will be providing.

10.0 Include a chemical & fertilizer program that summarizes a typical golf season for applications.

11.0 Points for Bid Amounts 400 points = Low Bid

350 points = Second Low

300 points = Third Low

250 points = Fourth Low

200 points = Fifth Low

150 points = Sixth Low

100 points = Seventh Low

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II. AGREEMENT – TERMS & CONTRACT CONDITIONS

GOLF COURSE MAINTENANCE CONTRACT

CITY OF AUBURN HILLS, FIELDSTONE GOLF CLUB

1984 TAYLOR ROAD

AUBURN HILLS, MICHIGAN 48326

1. AGREEMENT

THIS AGREEMENT made and entered into this day of , by and between THE CITY OF AUBURN HILLS

&

______________________________________________________Hereinafter designated as "CONTRACTOR".

ARTICLE I: All attachments and exhibits to this Agreement and every other Contract Document are hereby incorporated

in and made a part of this Agreement, and the said parties for themselves, their heirs, executors, administrators, successors,

and assigns to hereby agree to full performance of the covenant contained therein.

IN WITNESS WHEREOF, the parties agree, and have executed this instrument in duplicate on the day and year first

above written.

2. INTERPRETATION AND ADDENDA

No oral interpretations will be made to the vendor as to the meaning of the Specifications and Drawings.

Interpretations, if made, will be written in the form of an addendum and agreed upon by both parties.

3. EXAMINATION OF THE SITE/GOLF COURSE PLANS & SPECIFICATIONS

No additional compensation nor relief from any obligations of the Contract will be granted because of lack of

knowledge of the site or conditions under which the work will be executed, i.e., general working conditions, labor

requirements, weather conditions, accessibility, condition of the premises, any obstructions, drainage conditions, actual

grades, and irrigation systems.

4. PRICE GUARANTEE

The Contractor is responsible for his prices throughout the life of any Contract entered into between Contractor and

Owner.

5. DEFINITIONS

Whenever the definition of words or pronouns occur in the document, they shall have the following meaning:

A. The words CITY or CITY OF AUBURN HILLS shall refer to the present CITY OF AUBURN HILLS.

B. The words "CLIENT REPRESENTATIVE" shall refer to the person holding the position of legal

representative of the CITY OF AUBURN HILLS.

C. The word CONTRACTOR shall be CONTRACTOR NAME, which is entering into a contract with

the CITY OF AUBURN HILLS for the performance of work and the furnishing of material, equipment

and supplies required by the Contract documents, and the legal representatives or the agent appointed to

act for said CONTRACTOR in the performance of the contract. Said party is referred to throughout the

Contract documents as if of the singular number and neuter gender.

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D. The word SUPERINTENDENT shall mean the qualified and certified by the Golf Course

Superintendent’s Association of America, in the employment of CONTRACTOR, and is responsible

for the supervision of all maintenance personnel assigned to the golf course by the CONTRACTOR.

E. The word SUBCONTRACTOR shall mean any person, firm, corporation or entity performing work or

labor, or rendering services or furnishing materials or supplies to CONTRACTOR in any amount in

excess of one-half (1/2) of one percent (1%) of CONTRACTOR'S total bid.

F. Whenever in the Contract documents the words "directed", "required", "permitted", "ordered",

"designated", "prescribed", or words of like import are used, it shall be understood that the direction,

requirements, permission, order, designation, or prescription of the CLIENT REPRESENTATIVE is

intended, and similarly the import, shall mean approved by, acceptable to, or satisfactory to the CLIENT

REPRESENTATIVE unless otherwise expressly stated.

G. The word MANAGER shall mean the person holding the position of GOLF COURSE MANAGER,

GOLF PROFESSIONAL at the golf course.

H. HOLES #1-18 shall refer to and include greens, collars, tees, fairways, roughs, bunkers, natural areas,

water hazards and lateral water hazards as defined by the boundaries of the golf course. DRIVING

RANGE shall include all of the practice area, tee, target greens, fairway and surrounding rough areas.

PRACTICE GREENS refer to all practice green areas. CLUBHOUSE AND COMMON AREAS

encompass the non-golf course grounds around Clubhouse, Golf Car Storage Building, Parking Lot,

Roadway and Main Entrances.

6. LOCATION

FIELDSTONE GOLF CLUB OF AUBURN HILLS MAINTENANCE BUILDING

1984 TAYLOR ROAD 2234 TAYLOR ROAD

AUBURN HILLS, MICHIGAN 48326 AUBURN HILLS, MICHIGAN 48326

IRRIGATION PUMPHOUSE

GIDDINGS ROAD

Contact Persons:

Mr. Peter Auger, City Manager (248) 370-9440

Mr. Tom Tanghe, Assistant City Manager (248) 370-9440

Mr. Gordon Marmion, Golf Course Manager (248) 370-9354

7. TERMS OF CONTRACT

The term of this Agreement shall be for a period of five (5) years (to begin on February 20, 2013 and completing on

February 19, 2018). The CITY OF AUBURN HILLS reserves the right to terminate the Agreement unilaterally, for

cause, at any time upon sixty (60) days written notice by certified or registered mail to the CONTRACTOR. "For

Cause", shall be deemed to include, but not be limited to; the breach of any material provision of this Agreement; the

failure to timely correct any deficiency which has been noticed as herein provided; the willful neglect of the

CONTRACTOR'S duties; or the intentional or negligent conduct or misconduct of the CONTRACTOR, or any

subcontractor, as a result of which the CITY OF AUBURN HILLS has been or is likely to be subjected to substantial

liability and as to which CONTRACTOR does not defend and indemnify the CITY OF AUBURN HILLS.

The CITY OF AUBURN HILLS and CONTRACTOR shall, ninety (90) days prior to expiration of each term, notify

the other as to the intent of the negotiating of the renewal of the agreement term. A meeting shall be scheduled no later

than sixty (60) days before the expiration of the existing term to discuss renewal.

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If negotiations are still in progress at the end of any term previously agreed upon, the CITY OF AUBURN HILLS and

CONTRACTOR may continue performance as required herein on a month-to-month basis until a new agreement is

entered into or the CITY OF AUBURN HILLS terminates the relationship in accordance with the described

provisions in the above paragraph. During such period of month-to-month operation while negotiations are in progress,

the CONTRACTOR shall be obligated to continue performance for at least sixty (60) days after written notice to the

CITY OF AUBURN HILLS of its decision to terminate the relationship, and the CITY OF AUBURN HILLS shall

be obligated to give consideration to the CONTRACTOR for such additional performance at the usual rate of payment

as provided herein.

8. LEVEL OF MAINTENANCE

A. STATEMENT OF INTENT

The Golf Course Maintenance Contractor is hereby made aware that the CITY OF AUBURN HILLS anticipates

that the golf course landscape maintenance at this site shall be of the very highest quality. All work to be

performed within the scope of these specifications shall be strictly managed, executed, and performed by

experienced personnel.

B. SCOPE OF WORK

The Golf Course and Landscape Maintenance shall include the complete care, maintenance and guarantee, as

defined within these specifications, of Holes #1-18, driving range, practice greens, clubhouse, common areas, tees,

fairways, roughs, planted trees, plants, groundcovers, lawn areas, restrooms and rain shelters within the limits of

work of the FIELDSTONE GOLF CLUB OF AUBURN HILLS as well as work set forth on Exhibits A & B.

The CONTRACTOR shall provide all materials, equipment, and labor required and/or inferred to perform all

tasks identified within these specifications.

C. GOLF COURSE MAINTENANCE INSPECTIONS

1.) Maintenance Worksheets

The CONTRACTOR will also be responsible for notifying the CITY OF AUBURN HILLS and the

MANAGER through Maintenance Worksheet of any turf or maintenance problems, incidents on the golf

course with employees, guests or residents and accidents, damage, injuries or vandalism. The worksheet need

not to contain normal required or routine maintenance covered within the maintenance specifications. This

worksheet shall be prepared on Monday the first week of each month and left with the CITY OF AUBURN

HILLS on that day (incidents such as vandalism, injuries, etc… shall be written and delivered within one

working day). Copies of the worksheet must be left with the MANAGER on that day. These forms are very

important in protecting both the CITY OF AUBURN HILLS and CONTRACTOR when discrepancies

arise. Any items not called to the attention of the CITY OF AUBURN HILLS that result in any damage to the

property will fall under the liability of the CONTRACTOR.

2.) Monthly Golf Course Maintenance Inspections

The CITY OF AUBURN HILLS, MANAGER and a REGIONAL REPRESENTATIVE FROM THE

CONTRACTOR will perform a grounds inspection on the entire property once a month. At that time, the

CONTRACTOR will compile a list of the landscape and other facility related items that should be performed

before the next grounds inspection. The MANAGER AND CONTRACTOR will be responsible for

scheduling the monthly landscape maintenance inspections.

D. GUARANTEE

1.) The CONTRACTOR shall replace, at the CONTRACTOR'S expense, all turf grasses and plant material

which, in the opinion of the representative of the CITY OF AUBURN HILLS fails to maintain a healthy,

vigorous condition as a result of the CONTRACTOR'S failure to perform the work specified herein. This shall

include but not limited to turf damage caused by equipment or golf cars, traffic wear areas, irrigated areas that fail

due to faulty heads, etc..

The CONTRACTOR shall replace, at the CONTRACTORS expense, all other elements that are identified within

the attached specifications.

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2.) It is the responsibility of the CONTRACTOR to notify the CITY OF AUBURN HILLS of any conditions

beyond the control of the CONTRACTOR or scope of work of these specifications which may result in the

damage and/or loss of plant material. This responsibility includes, but is not limited to the following:

a. Vandalism and/or other abuse of the property which results in damage to the plant material.

b. Areas of the site which continually hold water.

c. Areas of the site which are consistently dry.

The CONTRACTOR shall list any such items on the MONTHLY MAINTENANCE WORKSHEET along

with recommended solutions and related cost. Projects discussed during monthly inspections shall be detailed

according to line item expenses to complete.

Failure of the CONTRACTOR to report such items within three weeks shall cause CONTRACTOR to incur full

responsibility and cost for repair of such items. Projects discussed during monthly inspections shall be detailed

according to line item expenses to complete.

E. The CONTRACTOR shall provide a Superintendent, two Assistant Superintendents, a Mechanic and maintenance

crew at the golf course daily, including weekends and holidays, during normal working hours, as determined by the

CITY OF AUBURN HILLS & CONTRACTOR.

The SUPERINTENDENT shall be the resident SUPERINTENDENT for the CITY OF AUBURN HILLS and

the maintenance of the FIELDSTONE GOLF CLUB OF AUBURN HILLS shall be his sole responsibility. The

CITY shall be involved in the interview and selection process of the resident SUPERINTENDENT. Final

selection will be under the sole discretion of the CITY.

The CONTRACTOR shall also employ sufficient English speaking supervisory personnel to act for the

CONTRACTOR at all times when the SUPERINTENDENT is absent from the course, including weekends or

Holidays.

A personnel worksheet will be produced as part of the proposal that will detail the CONTRACT budgeted

personnel to be staffed throughout the entire year and the life of the contract. The worksheet will detail the number

of employees to be on hand for each work week (52 weeks) which will determine the level of services provided.

January, February -- Off Season

March, April -- Spring Season.

May, Jun., Jul., Aug., Sept. -- Peak Season

October, November -- Fall Season

December -- Off Season.

The golf course has been open for golf business in March and the Fall season has extended into December. The

peak operating season requires a superintendent and assistant superintendent that understand 80% of the course

revenues are attained during the peak season and this position will require “overtime hours” in order to maintain

the course at its highest standards. This provision in the contract will require the contractor to detail the additional

work required during such timeline as to achieve the highest performance results during the peak season.

F. The CONTRACTOR must employ sufficient personnel to perform all work as specified and approved by the

CITY OF AUBURN HILLS. In the case of irrigation system maintenance and repair, the CONTRACTOR shall

agree to employ qualified personnel to perform this work as approved by the CITY OF AUBURN HILLS.

G. All of the CONTRACTOR'S personnel shall be neat and clean at all times & wear approved uniforms.

9. REPORTING

The CONTRACTOR or its representative shall meet with the MANAGER on a weekly basis and at such other times

as may be required by the CITY OF AUBURN HILLS to review the performance of the Agreement and to discuss

any problems or matters as determined by the CITY OF AUBURN HILLS.

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10. RECORDS

The CONTRACTOR shall maintain accurate books and records concerning all of its employees or agents and provide

the CITY OF AUBURN HILLS with names, addresses, and telephone numbers of appropriate persons to be called in

the event of an emergency by January 1st of each year. The CONTRACTOR shall also complete a monthly

maintenance report, on which is indicated the CITY OF AUBURN HILLS approval of additional work performed

outside the specifications of this maintenance contract, and shall submit their completed report to the MANAGER.

This report shall also contain a description, including man hours, equipment, and materials breakdown and costs used to

accomplish any additional work which the CONTRACTOR and the CITY OF AUBURN HILLS agree to be beyond

the scope of the contract. Payment for additional work will not be authorized unless the additional work, and costs

thereof, are first approved by the CITY OF AUBURN HILLS with an approved departmental purchase order.

The CONTRACTOR must also submit within the proposal a written annual maintenance schedule to the CITY OF

AUBURN HILLS. This maintenance calendar shall clearly indicate all of the major maintenance tasks required by this

agreement and the weeks of the year they are scheduled to be performed. If it is necessary to make periodic revisions to

this maintenance schedule, a modified calendar must be submitted to the CITY OF AUBURN HILLS for approval

prior to the date the changes are to take effect. The CONTRACTOR shall also permit the CITY OF AUBURN

HILLS to inspect and audit its books and records at any reasonable times.

11. EMERGENCY SERVICES

The CONTRACTOR shall provide the CITY OF AUBURN HILLS with the names and telephone numbers of at

least two (2) qualified persons who can be contacted by the CITY OF AUBURN HILLS representatives when

emergency maintenance conditions occur during hours when the CONTRACTOR'S normal workforce is not present.

During periods of sufficiently inclement weather, the CONTRACTOR will provide sufficient personnel twenty-four

(24) hours per day at the golf course for the purpose of sandbagging, keeping drains clear, and/or any other tasks

required to prevent damage to golf course improvements and facilities.

12. COURSE TEMPORARILY OUT OF PLAY

Whenever play on the golf course is temporarily suspended due to inclement weather conditions, The MANAGER

shall agree as to when play can resume and carts are allowed on the course. The Golf Course MANAGER shall make

the final decision.

13. COURSE OUT OF OPERATION

If the golf course area is unusable for golf for any reason, including acts of nature or vandalism, the CITY OF

AUBURN HILLS may declare, that an emergency condition exists and that the golf course is out of operation.

The CITY OF AUBURN HILLS and CONTRACTOR will then jointly determine what changes in the normal level

of maintenance, if any, may be necessary, including additional hours of labor and materials to be used. The normal

consideration to be paid to the CONTRACTOR under the terms of this contract on a pro ratio basis during the period

of such an emergency shall be diminished or increased only if there is a change in the overall level of service rendered

by the CONTRACTOR as determined by both parties. Any increase in consideration to the CONTRACTOR shall be

calculated on the basis of additional actual cost, plus fifteen percent (15%) profit. A decrease in consideration shall be

calculated on the basis of the value of labor and materials which the CONTRACTOR does not have to expend as a

result of an emergency condition. If the parties are unable to agree on any aspect herein, an arbitrator shall be appointed

by them jointly to resolve the issue.

Notwithstanding any provisions contained elsewhere in this Agreement, the CITY OF AUBURN HILLS reserves the

right to perform any repair or construction work it deems advisable, including normal routing maintenance

contemplated by this Agreement, with its own labor and equipment or through a third party.

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14. MATERIALS TO BE PROVIDED BY CONTRACTOR & CITY

The CONTRACTOR at his own cost and expense shall furnish all necessary equipment, supplies and materials

necessary to complete all details as specified in Exhibit A, Golf Course Maintenance Service Description and

Specifications, Holes #1-18, Practice Facility, Practice Greens, Clubhouse and Common Areas to accomplish the

professional level of maintenance. These supplies and materials must be Owner approved and shall include, but not be

limited to:

A. All equipment necessary or appropriate for the performance of services under this Agreement, together with all

necessary gas, oil, and spare parts for all equipment used by the CONTRACTOR.

B. All necessary top dressing, seed, sod, fertilizers, fungicides, insecticides, and herbicides.

C. Tee towels, soap, daily supplies, trap rakes, and other similar pertinent golf course equipment.

D. Materials for the maintenance of drains.

E. Sand for bunkers being checked frequently and added as needed. Divot mix for all fairways, tees and practice

facility.

F. The CITY OF AUBURN HILLS will be responsible for the payment of water bills, pump house electric bill and

electricity for the five sump pumps located throughout the golf course.

G. The CONTRACTOR shall not be required to bear the cost of replacing capitalized items which are part of the

irrigation systems such as pumps (3), controllers (24), valves (200), irrigation heads (1,800), wiring, piping; but

shall be required to perform repairs and service to the same as part of its obligations under this Contract. The

contractor should maintain minimal stock of repair items needed to handle quick repairs to the system. The CITY

will provide irrigation system computer and software.

H. Permanent Granite monuments, tee markers, tap in markers, ball washers, waste receptacles, spike cleaning brushes

& permanent golf course supplies are the responsibility of the CITY but annual painting and maintenance of such

is the responsibility of the CONTRACTOR.

15. CLAIMS BY CONTRACTOR'S EMPLOYEES

The CONTRACTOR shall hold harmless the CITY OF AUBURN HILLS and all of its agents, employees,

consultants, directors, officers and representatives, from any and all damages, claims, liabilities, lawsuits and causes of

action, of any kind or nature, which may be made or may arise directly or indirectly from the performance of duties by

the CONTRACTOR, including, but not limited to any and all damages, claims, liabilities, lawsuits and causes of

action which may arise either directly or indirectly from the use of any equipment, tools, or materials which the CITY

OF AUBURN HILLS may supply or sell to the CONTRACTOR.

In connection with possession and use of said equipment, tools, and materials the CONTRACTOR expressly

acknowledges that it has examined same and hereby waives any claim, damages, lawsuits and causes of action now or

in the future, against the CITY OF AUBURN HILLS arising directly or indirectly from any injuries that may be

suffered by the CONTRACTOR or any of its employees or agents, or any other party from the use or condition of said

equipment, and acknowledges further that the CITY OF AUBURN HILLS makes no representations or warranties of

any kind or nature as to quality, quantity, fitness for use or condition of said equipment or of the golf course or any of

the improvements thereon and that said equipment and the golf course and improvements thereon are acceptable, and

will be used by the CONTRACTOR in their "as is, where is" condition.

16. USE OF CITY OF AUBURN HILLS MAINTENANCE BUILDINGS

The CITY OF AUBURN HILLS shall provide an adequate facility and storage space for the CONTRACTOR'S

supplies and equipment. The CITY OF AUBURN HILLS shall have the right of access to the service yard and

buildings therein. This facility shall have the general facility structure upkeep made available at the CITY OF

AUBURN HILLS expense. This facility shall have all utilities (phone service, electricity, natural gas, alarm system,

water) made available at the CONTRACTOR'S expense. The maintenance building and storage buildings for

maintenance will be used by the CONTRACTOR for the sole purpose of maintaining the CITY golf course.

Organization and cleanliness will be required of the CONTRACTOR for use of the maintenance buildings and

surrounding areas.

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17. LIABILITY FOR DAMAGES

The CONTRACTOR shall be fully and solely responsible for any and all damage done to the CITY OF AUBURN

HILL'S property, equipment or other property of the public on golf course premises that results from the

CONTRACTOR'S operations under this Agreement. This shall include but not be limited to the replacement, at the

CONTRACTOR'S expense, of shrubs, trees, vines, turf, groundcover or other landscape items that are lost due to

negligence in pest and disease control practices; and/or due to improper watering, fertilizing, or lack of proper

maintenance and care. Except as otherwise required by law or this Agreement, lost plant material shall be replaced by

comparable sized plants and of the same species and horticultural variety as the shrub or tree being replaced unless the

CITY OF AUBURN HILLS and CONTRACTOR agree to the contrary.

18. BONDS

The CONTRACTOR shall promptly furnish at its sole cost and expense the requisite Faithful Performance and Labor

and Material Bonds with a responsible corporate surety authorized to issue such bonds in Michigan and secured

through an authorized agent in the County of Oakland, said surety and bonds and their amount being subject to

approval of the CITY OF AUBURN HILLS.

A. Bid Bond

The Contractor is to provide a Bid Bond: A Cashier’s Check, a Company Check or a Money Order made out to the

City of Auburn Hills in the amount of $2,500.00 must accompany each bid. The Bid Bond will be returned upon

award of the contract by the City Council.

B. Performance Bond:

The contractor whose bid proposal is accepted and approved by the City Council will furnish at his own expense, a

performance bond in the amount of five hundred thousand ($550,000.00) dollars made in the favor of the City of

Auburn Hills. Release of which is conditioned upon the faithful performance of the contractor’s duties as set forth

in this document, provided, however, that the performance of the bonding company under the term of this contract

shall in no event exceed twelve (12) months from the date of default of the Contractor. Said performance bond will

be provided to the city prior to the commencement of any work associated with this contract. Failure to provide the

required bond will be considered a default and the bid will be rejected.

Should the contractor fail, neglect, or refuse to perform his duties under the contract, the City shall exercise its

right to call upon the Bonding Company issuing the Performance Bond to take over the duties vacated by default,

for a period not exceed twelve (12) months, following the date of such default. The Performance Bond must be

presented to and accepted by the City and before Contract negotiations can be considered as complete

Once the Performance Bond is received by the City of Auburn Hills, the Bid Bond will be released and returned to

the successful bidder.

19. INSURANCE REQUIREMENT FOR WORK ON OR WITHIN CITY PROPERTY/FACILITIES

A. Liability Insurance

An ACORD certificate of insurance, or its equivalent, shall be furnished to the City of Auburn Hills at 1827 North

Squirrel Road, Auburn Hills, Michigan 48326 evidencing insurance in force for the duration of and applicable to this

contract with an insurance company acceptable to the City of Auburn Hills with a minimum A.M. BEST rating of “A”,

and the following minimum requirements:

1.) General Liability (affording coverage not less than ISO Commercial General Liability coverage form):

i. Check mark indicating occurrence as opposed to claims made form

ii. Limits of Liability: $2,000,000 each occurrence

iii. $4,000,000 general and products-completed operations aggregates

iv. Personal Injury: $2,000,000 aggregate

13

2.) Automobile Liability: Check mark indicating coverage as to any automobile

i. Certificate must reflect Michigan “No Fault” PIP and PPI statutory coverages are also

afforded

ii. Limits of Liability: $2,000,000 combined single limit

3.) Acceptable alternate limits are combinations of primary and excess or umbrella limits to equal not less than

those shown in (a) and (b) above.

4.) Description section of ACORD form is to read: It is understood and agreed that the following shall be

additional insured: The City of Auburn Hills, including all elected and appointed officials, all employees and

volunteers, city consultants, all boards, commissions, and/or authorities, including but not limited to the Tax

Increment Finance Authority,Brownfield Redevelopment Authority, the Building Authority, the Fieldstone Golf

Course and their employees, representatives and volunteers. The coverage shall be primary to the additional

insured and not contributing with any other insurance or similar protection available to the additional

insured. This shall not apply to the contractor’s required worker’s compensation/employer’s liability.

5.) The Description of Operation section of the Certificate shall also name or describe the project and/or event for

which coverage is provided.

B. Owner’s and Contractor’s Protective Liability

The Contractor shall procure and maintain during the life of the contract Owner’s and Contractor’s Protective Liability

and Insurance in the name of the City of Auburn Hills, in an amount not less than $2,000,000 per occurrence, and

$4,000,000 aggregate for injuries, including death, to persons and property damage including loss of use thereof. This

insurance shall be in an insurance company acceptable to the City of Auburn Hills.

C. Workers Compensation

The Contractor shall procure and maintain during the life of the contract, statutory Michigan Workers

Compensation and Employers Liability Insurance for all employees employed at or in the vicinity of the

Contractor’s property, or any property used in connection with the Contractor’s operation or in carrying out any

work related to this contract. The CONTRACTOR shall require each and every subcontractor to secure similar

Workmen's Compensation insurance unless already covered by the CONTRACTOR.

Michigan Workers Compensation and Employers Liability Insurance shall be procured and maintained with the

following limits of liability:

- $100,000 E.L. each accident

- $100,000 E.L. each disease – each employee

- $500,000 E.L. Disease – Policy Limit

This insurance shall comply with all applicable rules and regulations of the State of Michigan, and shall be in an

insurance company acceptable to the City of Auburn Hills.

D. Certificate of Insurance

The Contractor agrees that he/she will file all required Certificates of Insurance satisfactory to the City of Auburn Hills

with the City of Auburn Hills simultaneously with or prior to the execution of this contract indicating that the insurance

required herein has been issued and is in full force and effect.

Further, the Contractor will provide updated certificates annually prior to the policies expiration dates, to indicate that

the policies and conditions required hereunder are in full force & effect during the life of this contract.

E. Damage and Theft:

The CONTRACTOR may insure the equipment, materials and work to cover the CONTRACTOR'S interest in the

same from time to time as required. The CITY OF AUBURN HILLS will not, under any circumstances, be

answerable or accountable for any loss or damage that may happen to said equipment, materials and work, or any part

or parts thereof, used and employed in fully completing the contract, until after its acceptance by the CITY OF

AUBURN HILLS.

14

F. Notice of Cancellation:

It is understood and agreed that thirty (30) days advance written notice of cancellation, non-renewal, reduction

and/or material change in coverage shall be mailed to:

City Clerk’s Office

City of Auburn Hills

1827 North Squirrel Road

Auburn Hills, MI 48326

20. CONSIDERATION AND PAYMENT SCHEDULE

Having carefully examined the Contract, entitled "Golf Course Maintenance", CITY OF AUBURN HILLS, FIELDSTONE

GOLF CLUB, in AUBURN HILL, MI, as well as the premises and conditions affecting the work, the undersigned proposes to

furnish all services, equipment, labor, and materials called for by them for the entire work, in accordance with said document for

the period of five years beginning at the date of execution of contract and concurrent thereof and which is inclusive of the

materials listed on the Itemized Bid Form(s), as included within this proposal

FIRM NAME:

ADDRESS:

CONTRACTOR SIGNATURE:

NAME & TITLE:

TELEPHONE: EMAIL:

A. Total consideration for the five (5 ) year term of this Agreement shall be not more than the sum of

_____________________________________________________________($ ),

broken down as follows:

START DATE

YEAR 1 FEBRUARY 20, 2013 to FEBRUARY 19, 2014, the sum of $ .





B. INVOICING

The annual consideration for any given twelve month period established pursuant to this Agreement shall be

divided into monthly payments based on the percentages shown below. Yearly purchase orders will be made

available to the CONTRACTOR by THE CITY OF AUBURN HILLS, payments will be made within in each

month following invoicing received from the CONTRACTOR, except for cause as outlined in these General

Conditions.

Month

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

%

0

0

5

10

15

15

15

15

15

10

0

0

15

C. ADDITIONAL WORK / PROJECTS

Payment for any seasonal plant installation, mulching, and any other additional work will be invoiced as the work is

completed and approved by MANAGER. Contractor must provide a detailed break down on the specific costs

associated with such additional work. The CITY OF AUBURN HILLS, GOLF COURSE MANAGER will

attach a purchase order number and sign for the work prior to execution of any additional work. Estimates

regarding additional work will detail all options and related costs.

D. The CITY agrees to pay the CONTRACTOR on the last day of each invoice period during the term hereof for the

Services rendered by the CONTRACTOR during such invoice period.

E. Invoices are payable upon receipt and are due on the last day of the invoice period. In the event that any balance

remains outstanding for more than 60 days, the CITY hereby acknowledges the CONTRACTOR'S right to

terminate this Agreement upon thirty (30) days written note to the CITY. The CITY agrees to pay the

CONTRACTOR all costs, including attorney's fees, incurred by the CONTRACTOR in collecting any overdue

balances. Failure of the CONTRACTOR at any time to exercise its rights hereunder shall not be construed as a

waiver of such rights or as a bar to the later exercise thereof.

21. CONTRACTOR'S LABOR AND WAGE RATES

A. There shall be paid to each craft or type of workman employed by the CONTRACTOR or subcontractor, engaged

in the work under this contract, not less than the applicable wage rate, including legal holiday and overtime rates, as

required by law regardless of any contractual relationship which may exist between the CONTRACTOR or any

subcontractor and such workman.

B. The CONTRACTOR will comply with all applicable provisions of the Labor Code of the State of Michigan and

shall indemnify and hold the CITY OF AUBURN HILLS harmless from any and all claims or demands made as

a result, whether direct or indirect, of the CONTRACTOR'S employment of personnel pursuant to this

Agreement.

C. The CONTRACTOR shall be responsible for all payroll taxes and payments required under employment

insurance laws with respect to employees of the CONTRACTOR performing under the Agreement.

22. UNSATISFACTORY EMPLOYEES

Persons employed by the CONTRACTOR who are found not to be satisfactory by the CITY shall be discharged or

reassigned by the CONTRACTOR immediately and on no longer than five (5) days' notice from the CITY.

23. POLICY ON DRUG FREE WORKPLACE

The final award of a contract is contingent upon the CONTRACTOR certifying to the CITY, that a drug free

workplace will be provided for the Contractors employees during the performance of the contract as required by the

Drug Free Workplace Act.

24. ASSIGNMENT OF CONTRACT

This Agreement, or any part thereof, shall not be assigned, hypothecated, sold, alienated or transferred by the

CONTRACTOR or by operation of law or otherwise, and will not be recognized to create any liability upon the CITY

thereby, with the sole exception and unless the prior formal approval of the CITY has been obtained thereto and the

surety has consented thereto in writing filed with the CITY.

25. COMPLIANCE WITH APPLICABLE LAWS

The CONTRACTOR shall have in its possession, and be familiar with all safety regulations issued by the State

Division of Industrial Safety and shall comply with these and all other applicable laws, ordinances, and regulations

governing Affirmative Action Programs and health and safety. The CONTRACTOR shall provide all safeguards and

protective devices and take any other action necessary or appropriate to protect the health and safety of employees on

the job and safety of the public at large, in connection with the performance of the work required by this Agreement.

Nothing in this Agreement shall be construed to relieve the CONTRACTOR from compliance with all applicable laws

whether municipal, county, state or federal.

16

26. ADVERTISING

No advertising of any kind or description, bill or poster, whether printed, painted or by the use of any other method or

application legible to human sight, shall appear on any building, structure, fence, canopy, post or sign except valid and

authorized legal notices required to be placed thereon and except as may be specifically authorized in these General

Conditions.

27. GOLF COURSE IMPROVEMENTS

The construction of golf course improvements, such as cart paths, new greens or tees, and irrigation system installations

may be done by the CONTRACTOR on a negotiated price basis when required by the CITY, provided however, that

the CITY shall have the option to perform the work itself, or take bids for the doing of such work and may award the

bid to the lowest responsible bidder, or such other bidder as the CITY deems appropriate.

28. VANDALISM

It shall be the responsibility of the CONTRACTOR to repair and/or replace the CITY OF AUBURN HILL'S

property, whether real or personal, which is lost, or damaged or destroyed through vandalism, while in the possession or

under the control of the CONTRACTOR, or which is damaged or destroyed as a result of the failure of the

CONTRACTOR to protect said property.

29. RECOVERY OF ATTORNEYS FEES

Should action be instituted to enforce any of the terms and provisions of the Agreement, the prevailing party in such

action shall be entitled to recover such reasonable attorney's fees as may be affixed by the Court.

30. QUALIFICATIONS OF CONTRACTOR

In order to be eligible to enter into this contact with the CITY OF AUBURN HILLS, the CONTRACTOR shall:

A. Agree to and employ a GCSAA CERTIFIED SUPERINTENDENT who shall hold a Class "A" certification

from the Golf Course Superintendents' Association of America.

B. Agree to provide a SUPERINTENDENT a minimum of six (6) days per week during the peak season, five (5)

days per week during the Spring & Fall Seasons and available during the “Off Season,” with two qualified

assistants to assist in the operations, along with a maintenance crew at the golf course daily, including Weekends

and Holidays, during normal working hours, as determined by the CITY. The SUPERINTENDENT shall be the

resident SUPERINTENDENT for the CITY and the maintenance of the Golf Course shall be his sole

responsibility. In the event that the resident SUPERINTENDENT should resign, become unable to perform the

assigned task, or be terminated, the CONTRACTOR must have a qualified temporary or permanent CITY OF

AUBURN HILLS approved replacement Superintendent on site within 72 hours. The CONTRACTOR shall also

employ sufficient English speaking supervisory personnel to act for the Contractor at all times when the

Superintendent is absent from the course, including Weekends and Holidays. Any deviations from these

requirements must be by written approval from the CITY.

C. The CONTRACTOR must employ sufficient personnel to perform all work as specified and approved by the

CITY 0F AUBURN HILLS. In the case of irrigation system maintenance and repair, the Contractor shall agree to

employ qualified personnel to perform this work as approved by the CITY OF AUBURN HILLS.

D. The CITY OF AUBURN HILLS shall have the authority to request that the CONTRACTOR replace any

personnel with cause, that in their opinion, are not qualified or performing to standards. The Contractor shall have

thirty (30) days to make these personnel adjustments.

E. All of the CONTRACTORS personnel shall be neat and clean at all times and must wear approved uniforms. All

personnel must start each work day with neat, non-soiled, approved uniform.

F. All of the CONTRACTOR’S personnel shall be drug free and submit to a pre-employment drug screening test

within sixty (60) days of employment.

17

CITY OF AUBURN HILLS 1827 N. Squirrel Road

Auburn Hills, MI 48326

By: ____________________________ By: ____________________________

James D. McDonald Terri Kowal

Mayor Clerk

Date: ____________________________ Date: ____________________________

STATE OF MICHIGAN

COUNTY OF OAKLAND

On this ____day of _______, 20___, before me, the undersigned, a Notary Public in and for said County and State, personally

appeared, James D. McDonald, Mayor of the City of Auburn Hills and Terri Kowal, Clerk of the City of Auburn Hills known to

me (or proved to me on the basis of satisfactory evidence), to be the person(s) who executed the within instrument on behalf of

the City of Auburn Hills and acknowledged to me that they executed the within instrument on behalf of the City of Auburn Hills.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first

above written.

My commission expires:__________________

_____________________________________

Notary Public in and for said County & State

Contractor: __________________________________

_______________________________________________

By: ________________________________________

Title: ________________________________________

STATE OF MICHIGAN

COUNTY OF OAKLAND

On this ____day of _______, 200___, before me, the undersigned, a Notary Public in and for said County and State, personally

appeared ____________________________known to me (or proved to me on the basis of satisfactory evidence), to be the

person(s) who executed the within instrument as President of the corporation that executed within instrument, and acknowledged

to me that such corporation executed the within instrument.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first

above written.

My commission expires:__________________

_____________________________________

Notary Public in and for said County & State

18

III. EXHIBIT A – GOLF COURSE MAINTENANCE SERVICE DESCRIPTION AND SPECIFICATIONS

HOLES #1-18, PRACTICE FACILITY, PRACTICE GREENS, CLUBHOUSE AND COMMON AREAS. The indications for

Frequencies after each specification correspond to the Golf Course Maintenance Itemized Bid Forms - Exhibit B

1. BENTGRASS GREENS, COLLARS & PRACTICE GREENS

A. Mowing / Rolling

Greens and collars are to be mowed in accordance with a schedule in order that no more than 20% of the leaf surface

shall be removed at any one time. Collars will be mowed a minimum of three times weekly during the growing season

and will be cut at a height between .115” and .135", maintaining a width in keeping with desired mowing patterns.

Greens are to be maintained at a height of 1/8" to 3/16" depending on weather, season, traffic, and owner specifications

regarding normal speed requirements. Mowing patterns are to be alternated each mowing. All clippings are to be

removed and properly disposed. Owner approved greens mowing equipment is to be used. Green repairs of ball marks

will be done by each maintenance employee prior to each mowing. Clean up is required during any days in which rollers

are solely utilized. Clean up laps around greens are not to be done no more than three times per week.

A weekly pin sheet agreed upon by both parties will be made available to all golfers whom play the course. Mowing or

rolling of greens shall be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID

FORM. (Frequency Item: Mowing)

B. Fertilization

The program is to be based on annual soil tests. A combination of water soluble and slow release nitrogen are to be used.

Applications are to be scheduled as to provide a consistent turf growth so growth flushes are not apparent. Greens and

collars are to be maintained for maximum turf health, density, color, consistency, and playability. Fertilization of greens

and collars shall be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM.

(Frequency Item: Fertilization)

C. Weed Control

All greens and collars are to be maintained to control and strive to eliminate all weeds. The program will included pre-

emergent, post emergent mechanical weed controls. Herbicides are to be applied on an annual basis. Weed control of

greens and collars shall be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID

FORM. (Frequency Item: Weed Control)

D. Disease Control

Greens and collars are to be kept disease free. Systemic and contact fungicides are to be utilized to control all turf

diseases. Fungicides are to be alternated in order to control resistant diseases. Disease control of greens and collars shall

be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Unit Price Line

Item: Disease Control)

E. Insect Control

Greens and collars are to be treated to prevent insect damage. Insecticides are to be applied on a preventative and

curative basis. Alternate insecticides are to be used to control resistant insects. A preventative program shall be

maintained and supplemented with a curative program. Insect control of greens and collars shall be done to a minimum

of the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Insect Control)

F. Aerification

All greens and collars are to be aerified a minimum of two (2) times annually with tines penetrating a minimum of 3" on

2" spacing. 3/8" to 1/2" coring tines will be used. This will be done once in the spring and once in the fall. The

Contractor shall be responsible for an additional 1 to 2 aerations with 1/4" solid tines as needed for stress relief. This will

be done on a program of one (1) in the spring and one (1) in the fall. Aerification of greens and collars shall be done to a

minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Aerification)

19

G. Topdressing

Topdressing should be applied after each aerification. Application amounts will vary as needed to fill holes. Additional

applications should be made as needed to smooth the putting surface and provide thatch reduction. Topdressing material

shall consist of USGA Sand Specifications and be the same sand as used for green construction. Topdressing material

shall be free of all debris or foreign material. Greens and collars shall be dragged after topdressing, along with a clean up

mow to improve conditions for daily play. Mowing greens after topdressing may be done with different approved

mowers for a day, two at the most prior to returning to the normal schedule. Topdressing of greens and collars shall be

done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item:

Topdressing)

H. Verticutting

Light vertical mowing will be used to eliminate grain, maximize putting quality, and maintain proper surface smoothness.

This will be accomplished with grooming attachments. Verticutting of greens and collars shall be done to a minimum of

the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Verticutting)

I. Overseeding / Interseeding

Overseeding is to be performed as needed to enhance turf density and offset thinning from concentrated traffic.

Overseeding of greens and collars shall be done to a minimum of the frequency specified in the MAINTENANCE

ITEMIZED BID FORM. (Frequency Item: Overseeding)

2. BENTGRASS TEES & PRACTICE FACILTY TEE

A. Mowing

Tees will be mowed a minimum of three (3) times weekly during the growing season. Tees will be cut at a height

between .350" and .400". No more than 20% of the leaf surface may be removed at any one cutting. Mowing patterns are

to be alternated at each mowing. Clippings are to be removed and disposed of in approved areas. Tee markers are to be

replaced after mowing. Mowing of tee areas shall be done to a minimum of the frequency specified in the

MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Mowing)

B. Fertilization

The program is to be based on annual soil tests. A combination of water soluble and slow release nitrogen is to be used.

Applications are to be scheduled as to provide a consistent turf growth. Tee fertilization is to be maintained for maximum

turf density, color, and regeneration. Fertilization of tee areas shall be done to a minimum of the frequency specified in

the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Fertilization)

C. Weed Control

All tees are to be maintained to control & strive to eliminate weeds. The program will include pre-emergent, post-

emergent, and mechanical weed controls. Herbicides are to be applied on an annual basis. Weed control of tee areas shall

be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item:

Weed Control)

D. Disease Control

Tees are to be treated for disease with a preventative and curative fungicide program. Fungicides are to be alternated in

order to control resistant diseases. IPM should be utilized for monitoring. Disease control of tees shall be done to a

minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Disease

Control)

E. Insect Control

Tees are to be treated to prevent insect damage. Insecticides are to be applied on a preventative and curative basis.

Alternate insecticides are to be used to control resistant insects. IPM will be utilized for monitoring and scouting. Insect

control of tees shall be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM.

(Frequency Item: Insect Control)

20

F. Aerification

All tees will be aerified two (2) times annually with conventional coring equipment using 1/2" tines on 2" spacing

penetrating to a 3" depth. Cores will be matted back in as topdressing. This will be done on a program of once in the

spring and once in the fall. Aerification of tees shall be done to a minimum of the frequency specified in the

MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Aerification)

G. Topdressing

Topdressing will be applied after each aerification. Additional topdressings will be performed to fill divots and smooth

tees. An Owner approved container of topdressing sand will be placed on all golf carts so golfers will be able to fill their

divots. Topdressing of tee areas shall be done to a minimum of the frequency specified in the MAINTENANCE

ITEMIZED BID FORM. (Frequency Item: Topdressing)

H. Grooming

Light vertical mowing will used to eliminate grain, maximize quality, and maintain proper surface smoothness. This will

be accomplished with grooming attachments and triplex vertical mower reels. Grooming of tees shall be done to a

minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Grooming)

I. Overseeding / Interseeding

Interseeding is to be performed as needed to enhance turf density and offset thinning from concentrated traffic.

Interseeding of tees shall be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID

FORM. (Frequency Item: Interseeding)

J. Divot Repair (Holes #1-18)

Divot repair and filling shall be done by the Contractor daily to maintain level and smoothness on the tees. The filling of

divots is done with the same topdressing sand as used in maintenance. Sand & Seed containers will be provided on all par

3 teeing areas. Divot repair shall be done at the frequency specified in the MAINTENANCE ITEMIZED BID FORM.

(Frequency Item: Interseeding)

K. Practice Facility Tee - Divot Repair - Traffic Rotation Filling

Divot repair is needed on the driving range tee on a daily basis during the growing season. This is accomplished with

daily traffic rotation for optimum wear distribution on the tee. The method of traffic rotation and mowing used will be

approved by the Superintendent and Manager. The tee shall be swept clean of divots four times per week (a blower shall

not be used so as to not remove fresh seed). This shall be done at the frequency specified in the MAINTENANCE

ITEMIZED BID FORM in Exhibit B. (Frequency Item: Divot Repair, Traffic Rotation)

3. BENT GRASS FAIRWAYS / PRACTICE FACILITY FAIRWAYS

A. Mowing

Fairways are to be mowed up to three (3) times per week when the turf is actively growing. Fairways will be cut at a

height between .400" and .500" during the growing season. Mowing will take place so no more than 30% of the leaf

blade is removed at any one time.. Mowing patterns are to be alternated as needed. Clippings are to be dispersed so they

are not visible after mowing. Discretion will be used so as not to rut fairways from mowing equipment. Mowing of

fairways shall be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM in

Exhibit B. (Frequency Item: Mowing)

B. Fertilization

The program is to be based on annual soil tests and growth rates needed for climate and traffic. Combinations of water

soluble and slow release nitrogen are to be used. Applications are to be scheduled as to provide a consistent turf growth.

Fairways are to be maintained for maximum turf density, color and consistency. Fertilization of fairways shall be done to

a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency Item:

Fertilization)

C. Weed Control

All fairways are to be maintained to control and strive to eliminate weeds. The program will include pre-emergent and

post emergent weed controls. Herbicides are to be applied on an annual basis. Weed control of fairways shall be done to

a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency Item:

Weed Control)

21

D. Disease Control

Fairways are to be treated for disease with a preventative and curative fungicide program. Fungicides are to be alternated

in order to control resistant diseases. IPM should be utilized for monitoring. Disease control of tees shall be done to a

minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Disease

Control)

E. Insect Control

Fairways are to be treated for insect damage. Insecticides are to be applied on a curative basis. Alternate insecticides are

to be used to control resistant insects. IPM will be utilized for monitoring and scouting. Insect control of fairways shall

be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B.

(Frequency Item: Insect Control)

F. Aerification

All fairways are to be aerified two (2) times per year with core aerification equipment. The machine shall use 5/8” tines

spaced on 4" centers. Penetration shall be a maximum of 3". Cores will be dragged in and any debris removed. This

will be done on a program of once in the spring and once in the fall. Aerification of fairways shall be done to a minimum

of the frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency Item:

Aerification)

G. Grooming

All fairways will be groomed to control thatch and grain from the turf. Grooming will be accomplished with a

combination of a drag mat and vertical mowing unit. Grooved rollers on the light weight fairway mowers will be used as

determined by the Owner and Superintendent. Grooming of fairways shall be done to a minimum of the frequency

specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency Item: Grooming)

H. Turf Repair, Cart and Traffic Control

Cart traffic control must be monitored and re-distributed on a weekly basis. Barriers to release traffic at varying locations

on the path and restricted cart flow around fairways shall be maintained by the Contractor. Choice of barrier type will be

selected by the Owner. The Contractor shall be responsible for topdressing or resodding worn or bare areas of the

fairway. Turf repair, cart and traffic control shall be done to the frequency specified in the MAINTENANCE

ITEMIZED BID FORM in Exhibit B. (Frequency Item: Turf repair, cart & traffic control

I. Divot Repair

Divot filling in landing areas will be done with weekly applications by the Contractor. Divot repair shall be done to the

frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency Item: Divot Repair)

4. BLUEGRASS / RYEGRASS / FINE FESCUE ROUGHS (COURSE & PRACTICE FACILITY)

A. Mowing

Roughs will be mowed a minimum of two (2) times weekly during the growing season. Rough cutting heights will be

maintained at 1-1/2" – 2-1/2" as determined by the Owner. Clippings will not be allowed to accumulate in the roughs.

No more than 33% of the leaf surface of the grass will be allowed to be cut at any one time.

Practice Facility roughs shall be maintained the same. Growth rate will be monitored so the cutting height does not

interfere with the recovery of practice balls. Hole roughs that also come into play with the practice facility are #1 off the

tee & left fairway, #14 around the green, #15 around the teeing areas. Target greens will be maintained the same

programs as tees. Mowing of the roughs shall be done to a minimum of the frequency specified in the MAINTENANCE

ITEMIZED BID FORM in Exhibit B. (Frequency Item: Mowing)

B. Fertilization

Rough fertilization is to be based on annual soil tests and growth rates needed for climate and traffic. A balanced

fertilization program is to be used. Applications are to be scheduled to provide consistent turf growth so growth flushes

are not apparent. Fertilization should be adequate to provide a healthy looking turf. Fertilization of roughs shall be done

to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency

Item: Fertilization)

22

C. Weed Control

The rough areas are to be kept to a minimal weed presence. The program will include pre-emergent and post emergent

weed control. Herbicides are to be applied a minimum of once per year. Weed control of roughs shall be done to a

minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency Item:

Weed Control)

D. Disease Control

Roughs are to be treated for disease with a curative fungicide program. Fungicides are to be alternated in order to control

resistant diseases. IPM should be utilized for monitoring. Disease control of tees shall be done to a minimum of the

frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Disease Control)

E. Insect Control

The rough areas are to be treated for insect damage. Insecticides are to be applied on a curative basis. Alternate

insecticides are to be used to control resistant insects. Insect control of roughs shall be done to a minimum of the

frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Insect Control)

F. Aerification

All roughs are to be aerified a minimum of one (1) time per year with core aerification equipment. If only one (1)

aerification is done per year, it should be in the fall. The machine shall have 5/8" tines spaced on 4" centers. Penetration

shall be a maximum of 3". Cores will be dragged in and any debris removed. Aerification of roughts shall be done to a

minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item:

Aerification)

5. NATIVE GRASS AREAS

A. Mowing

Native grass areas will be mowed on an as needed basis with frequency to be determined by Owner based on architect

desired appearance and maintenance needs of fine fescues. Mowing will be done @ a 6" cutting height and 2 times per

year frequency. Raking of clippings is required during such infrequent periods of mowing. (Frequency Item: Mowing)

B. Fertilization

Native grass area fertilization is to be based on annual soil tests. One application per year will maintain these areas,

applied in the fall @ 1.25lbs. N/1000sf/yr. The best analysis will be based on the soil tests. Fertilization of Native Grass

areas shall be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM.

(Frequency Item: Fertilization)

C. Weed Control

In order to maintain aesthetics within the native areas, they are to be kept to a very minimal weed presence. The program

will include pre-emergent and post emergent weed control. Additional removal or mowing of specific overgrown areas

may be necessary.

D. Disease Control

IPM monitoring and scouting to apply only on as needed basis.

E. Insect Control

IPM monitoring and scouting to apply only on as needed basis.

6. BUNKERS

A. Raking

All bunkers will be mechanically raked and washed out sand will be replaced and raked after heavy rains. Foot prints will

be raked out of bunkers manually between mechanical raking. Raking of bunkers shall be done to a minimum of the

frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency Item: Raking)

23

B. Edging

Edging will be done mechanically to produce a well defined, neat, well kept appearance. Green side bunkers shall have a

2" lip on green side only, and no lip on the back side of these bunkers. (Fairway bunkers - no lip) Material removed from

the edging process will be discarded in Owner approved areas. Edging of bunkers shall be done to a minimum of the

frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency Item: Edging)

C. Additional Sand

Sand will be added once annually and throughout the year as needed to maintain a minimum average depth of 3" - 4" in

all parts of the bunker. Conditions of the bunkers should be consistent throughout the golf course and some sand may

have to be removed and replaced due to mixed soil conditions and/or contamination. New sand must conform to existing

sand and shall be approved by Owner. Additional sand will be added to the frequency specified in the

MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency Item: Additional Sand)

D. Bunker Rakes

A minimum of two approved bunker rakes will be provided for each bunker. One additional rake will be provided for

each 500 sq. ft. of area 1000 sq. ft. in size.

E. Weed Control

Bunkers shall be maintained weed free using mechanical or chemical methods. Weed control shall be done to a


Weed Control)

7. CLUBHOUSE & COMMON AREAS / BLUEGRASS TURF MAINTENANCE

A. Mowing

Turf shall be cut at a height of 1.5"-2" as conditions dictate. Mowing shall be done to the frequencies specified in the

MAINTENANCE ITEMIZED BID FORM in Exhibit B. No more than one third of the grass blade is to be removed

when cutting. Clippings, trash & debris will need to be removed from all paved surfaces (blowers for removing clippings

is acceptable). (Frequency Item: Mow)

B. Edging

Contractor shall be responsible for edging all curbs, walkways, cart paths, and turf bed lines with a metal blade edger.

All completed edges will have a perpendicular appearance between turf and hardlines, and turf and bed lines. An angled

or beveled appearance of hardlines or bed lines is unacceptable. (Weed eaters are not to be used in edging). Edging shall


(Frequency Item: Edge)

C. Fertilization

Contractor shall have full responsibilities of determining the proper formulations and rates of all fertilizers to maintain

healthy vigorous turf. Contractor shall be expected to apply any minor nutrients necessary to maintain a healthy turf.

Contractor is to follow turf fertilization frequencies listed on the MAINTENANCE ITEMIZED BID FORMS in Exhibit

B. (Frequency Item: Fertilization)

D. Weed Control

Weeds are to be controlled in turf areas by mechanical, physical and chemical methods. Turf areas are to be maintained

weed free. Contractor is to follow the frequencies listed on the MAINTENANCE ITEMIZED BID FORM in Exhibit B.

(Frequency Item: Turf Weed Control)

E. Insect & Disease Control

Landscape maintenance: Contractor shall be responsible for weekly inspections of the entire property and treatment of

any insect or disease related problems. Insect & disease control shall be done to a minimum of the frequency specified

in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. IPM will be utilized for monitoring and scouting.

(Frequency Item: Insect/Disease Control)

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8. SHRUB AND GROUNDCOVER

A. Pruning

All shrubs shall be hand pruned to remove dead and damaged wood to allow for natural development of plant material,

and to create the effect intended by the Golf Course Maintenance Consultant and Owner. Pruning shall be performed

through the growing months to keep the plant material aesthetically pleasing and within its boundaries. Deep hand

pruning and/or structure pruning should be performed once a year during the dormant months. Structure pruning shall be

defined as using hand pruners, hand saws, and/or loppers to prune old wood and prune behind multiple breaks to

maintain proper proportions, promote interior growth, and an aesthetically pleasing appearance. Removal of up to 50%

of the height and foliage of plants shall take place during these prunings. Pruning shall be done to a minimum of the

frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency Item: Fertilization)

B. Fertilization

Contractor shall follow shrub and groundcover fertilization frequencies listed on the MAINTENANCE ITEMIZED BID

FORM in Exhibit B. (Frequency Item: Fertilization)

C. Insect and Disease Control

Contractor shall be responsible for weekly inspections of the entire property and treatment of any insect or disease related

problems. Insect and disease control shall be done to a minimum of the frequency specified in the MAINTENANCE

ITEMIZED BID FORM in Exhibit B. (Frequency Item: Insect/Disease Control)

D. Bed Weed Control

Weeds shall be controlled in bed areas by mechanical, physical and chemical methods. Bed areas should be maintained

weed free. Weed control shall be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED

BID FORM in Exhibit B. (Frequency Item: Bed Weed Control)

E. Edging






9. TREE CARE

A. Pruning

All planted trees shall be maintained such that no branches/limbs will overhang on sidewalks and parking areas lower

than seven feet from the ground. Trees located in natural areas shall be pruned only when their growth habit affects

normal maintenance areas. Limbs and branches are to be disposed of in Owner approved areas. All trees are to be

maintained up to ten feet into canopy. All sucker growth from trunk and base of trees shall be removed or as required to

maintain a clean appearance. Contractor will be responsible for once per year pruning all ornamental trees. Pruning will

include the shaping of all heads, removal of conflicting branches and removal of interior sucker growth. Pruning shall be

done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B.

(Frequency Item: Pruning)

B. Fertilization

Contractor shall follow tree fertilization frequencies listed on the MAINTENANCE ITEMIZED BID FORM in Exhibit.

Only planted trees are to be fertilized. Existing Native trees do not apply. (Frequency Item: Fertilization)

C. Insect and Disease Control

Contractor shall be responsible for weekly inspections of the entire property and treatment of any insect or disease related

problems. Insect and disease control shall be done to a minimum of the frequency specified in the MAINTENANCE

ITEMIZED BID FORM in Exhibit B. (Frequency Item: Insect/Disease Control)

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D. Edging






10. MULCHING

A. Mulch

Application of “grade A” mulch will occur in all presently mulched beds one (1) times per year at the Owner's discretion.

Mulch is to be spread at a depth of 2 inches such that none of the old or previously laid mulch is visible. Contractor is

responsible for spot mulching of any bare soil areas as they appear throughout the year. Contractor shall provide a sample

of any mulch prior to installation and must have written approval prior to beginning work. Mulching shall be done to a


Mulch)

B. Trenching

Bed line edges shall be trenched and beveled at a depth of three inches (3") along bed areas that are bordered by

sidewalks, curbs, and annual bed areas. All beds bordered by turf shall be defined and only have areas growing into the

beds removed (three inch (3") deep trench is not required in these areas). Trenching shall be done to a minimum of the

frequency specified in the MAINTENANCE ITEMIZED BID FORM in Exhibit B. (Frequency Item: Mulch)

11. PLANT MATERIAL DISPOSAL

A. Removal

Dead plant material shall be removed and disposed of immediately by the Contractor. Debris Disposal shall be done to

the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Debris Disposal)

B. Replacement

The Contractor shall contact and advise the Owner, in writing, of possible replacements. Plant replacement necessitated

by negligence of the Contractor shall be the sole responsibility of the Contractor.

C. Leaf Removal / Collection / Disposal

Fallen leaves in lawn and planted bed areas shall be collected and removed from the property daily and as often as

necessary. This is to be done from the middle of October through February, or until leaf disbursement ceases. On a daily

basis, the Contractor will disburse leaves from focal areas, and playable areas to prevent heavy build-up and cause

damage to turf and plant material by smothering. Contractor shall remove all leaves from all playable areas. All debris

shall be disposed of in Owner approved sites. Debris disposal shall be done to the frequency specified in the

MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Debris Disposal)

D. Deep Rough / Natural Areas

Wooded natural areas within the boundaries of play areas shall be kept free of fallen limbs, sucker growth,

undesirable vegetation, weeds and litter. Natural leaf drop will not have to be removed. These areas can also be used for

leaf deposit if Owner's permission is obtained. Playable natural areas cannot be used for leaf deposit. Any removal of

dead trees 2" or greater in caliber, other than plants that died due to the negligence of the Contractor, is not the

responsibility of the Contractor. (Frequency Item: Debris Disposal)

E. Miscellaneous Debris Disposal

As a part of the daily maintenance service, a general clean up program will occur. Contractor shall remove all debris

including leaves, branches and any other material prior to 8:00 a.m. or ahead of daily play on greens, tees and collars..

The clean up program shall involve a policing of all areas (considered grounds of the golf course and common areas) for

the removal of paper, cans, bottles, sticks, cigarette butts, leaves, and other debris. A complete sweeping or blowing, by

mechanical means, of the entire roadways, curbs, and gutters, drains, parking lots and sidewalk areas will be performed.

This will encompass complete removal of weeds and soil within curbs and pavement surfaces, and other trash that has

settled in these areas. Parking lot areas will be kept clean of soil and organic material. All debris shall be disposed of in

Owner approved areas. Debris disposal shall be done to a minimum of the frequency specified in the MAINTENANCE

ITEMIZED BID FORM. (Frequency Item: Debris Disposal)

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12. SEVERE WEATHER CLEAN UP

In the event of a natural disaster, such as a major ice, snow, or wind storm, such as a tornado, the Contractor shall not be

responsible for any clean up operation outside of the agreed maintenance contract. If Owner elects, they may request

that the maintenance Contractor utilize dedicated man hours for the purpose of severe weather clean up. Winter

desiccation is considered extreme weather damage, providing the Contractor has performed the proper turf management

for Winter preparation. Debris disposal shall be done to a minimum of the frequency specified in the MAINTENANCE

ITEMIZED BID FORM. (Frequency Item: Debris Disposal)

13. TYPICAL WEATHER CLEAN UP

Contractor shall be responsible for debris clean up deposited by typical weather conditions. Debris disposal shall be done

to a minimum of the frequency specified on the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Debris

Disposal)

14. WEED CONTROL

All parking lot areas, curb and gutters, driveways, parkways and loading dock areas shall be maintained weed free. Weed

control shall be done to a minimum of the frequency specified on the MAINTENANCE ITEMIZED BID FORM.

(Frequency Item: Bed Weed Control)

15. SOIL MANAGEMENT

Contractor is responsible for adjusting soil nutrient/pH imbalances by applying soil amendments according to soil tests

and programs approved by the CITY. Soil management is to be done to a minimum of the frequency specified in the

MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Soil Management)

16. MONOFILAMENT TRIMMING

All areas around lakes, creek banks, drainage ditches, and culverts shall be trimmed twice per month using mowers or

monofilament trimmers throughout the growing season. The use of herbicides or contact sprays of any kind to keep grass

maintained at the base of trees must be approved by the City. Trimming of roughs shall be done to a minimum of the

frequency specified. Trimming of all other areas shall be performed after each mowing of area. Monofilament trimming

shall be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM. (Frequency

Item: Monofilament Trimming)

17. PERIMETER MAINTENANCE

All fringe areas that border playable areas shall be maintained to prevent their chemical and mechanical encroachment

onto playable areas. Perimeter maintenance shall be done to a minimum of the frequency specified in the

MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Perimeter Maintenance)

18. FENCES

All wood fences or chain-link fences within the boundaries of the golf course shall be replaced within 30 calendar days or

a predetermined replacement as determined by the Owner, at the Owner's expense. Repair or replace all fences, gates,

and locking devices needed for protection of the golf course or equipment immediately at the Owner's expense.

19. CART PATH MAINTENANCE

Pot holes within cart paths or tire ruts that develop in soil or turf areas bordering cart paths shall be repaired as needed at

the Owner’s expense.. All cart paths bordered by turf must be edged with metal blade edger 2 times per year, May

through October. Contractor shall also be responsible for removal of any debris or soil build-up on the cart path surface

to the frequencies specified on the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Cart Path

Maintenance)

20. LAKES, PONDS, AND STREAMS

All aquatic weed control is the responsibility of the Contractor. All pond perimeters shall be skimmed to remove algae

and other organic growth to the frequency specified on the MAINTENANCE ITEMIZED BID FORM. Overgrown areas

that affect golf play view of landing areas and height of golf shots may require trimming twice per year. Litter and trash

shall be removed daily.

27

Any lakes or ponds used for irrigation shall be tested on a monthly basis. If any undesirable conditions resulting from the

Contractor's performance exist, the Contractor shall bear the expense of correcting these conditions. All other costs shall

be borne by the Owner to improve or correct deficiencies. All additives must conform to EPA standards. The Owner

must be notified, in writing, of these conditions prior to doing the recommend work. The Owner reserves the right to

contact or hire a specialist in lake management if deemed necessary. This shall be at the Contractor's expense if hired to

analyze and correct the Contractor's error. The Owner shall bear the expense of any other studies or analysis.

(Frequency Item: Lakes, Ponds, and Streams)

21. IRRIGATION SYSTEM MANAGEMENT

A. Irrigation

1.) Contractor agrees to monitor, adjust and manage all automatic irrigation systems as to proper frequency,

duration, and operation of supplemental watering on a daily basis. At all times, the system shall be functioning

properly and conforming to all related codes and regulations. Adjustments include but are not limited to: flow

control, radius adjustment, nozzle cleaning, sprinkler height, and level adjustment. Irrigation management shall

be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM.

(Frequency Item: Irrigation Management)

2.) Contractor agrees to be responsible for monitoring all systems within the described premises and

correct for: coverage, adjustment, clogging of lines, and removal of obstacles, including plant

materials and turf which obstruct the spray. The Contractor is expected to make all adjustments that

include: flow control, radius adjustment, nozzle cleaning, sprinkler height, and level adjustment.

3.) Contractor shall check system daily and adjust and/or repair any sprinkler heads causing excessive runoff,

including slope area or which throw directly onto roadway paving or walks within rights of way.

4.) Contractor shall be responsible for checking and adjusting all controllers to assure proper

operation.

5.) Contractor shall be responsible for trimming turf from all irrigation heads & fairway plaques that are also

utilized as yardage markers on the fairways and tees.

B. Scheduling and Operations

1.) All turf areas will be free from wilt with no standing water from irrigation. Irrigation will take

place at times that will not interfere with regular play. Greens will be hand syringed in periods of hot

and dry weather to supplement night watering.

2.) Adequate soil moisture shall be determined by visual observation, plant resiliency, turgidity,

examining cores removed by soil probe, moisture censoring devices and programming irrigation

controllers accordingly. A soil probe or tensiometer shall be used to determine the soil moisture

content in various areas.

3.) Bentgrass is very drought tolerant in Northern climates when properly managed. There is a

significant tendency to over water Bentgrass tees and fairways which creates poor playing and

growing conditions. Extra attention to water management will be done to ensure the prevention of

over watering.

4.) In areas where wind creates problems of spraying onto private property or road rights of way,

the controllers shall be set to operate during the period of lowest wind velocity which would normally

occur at night.

5.) The Owner reserves the right to consult with or hire an irrigation specialist to insure the efficiency

of the scheduling and system. (Frequency Item: Irrigation Management)

28

6.) Pumps, Pump Motors, Sump Pumps, and Controllers

All pump systems shall be maintained in accordance with proper, preventative maintenance schedules as set

forth by the manufacturers (exhibit C). Contractor must maintain and furnish the Owner with a detailed yearly

maintenance schedule. Contractor shall be responsible for any repairs to systems needed due to the neglect of

the Contractor. Any warranties associated with replacement or repair shall be assignable to the Owner. Control

valves and pressure regulating valves shall be serviced on an annual basis. (Frequency Item: Irrigation

Management)

7.) Maintenance, Repairs, and Replacement

a.) Any and all maintenance associated with the system including the water delivery system, main lines,

lateral lines, sprinkler heads/valves, controllers, and pumps is required of the Contractor within the

scope of the work.

b.) Contractor shall make all repairs as needed within 24 hours, except for replacement of capitalized

items described below. Labor expense shall be born by the Contractor as part of his obligation.

c.) The Contractor shall not be required to bear the cost of replacing capitalized items which are part of

the irrigation systems, such as pumps, controllers, valves, piping, heads, clocks, computers and faulty

wiring. The Owner shall be furnished an itemized parts list and cost which must be authorized by

Owner prior to execution of purchase. The labor costs associated with repairing or replacing these items

shall be born by the CONTRACTOR.

8.) Contingency Irrigation Schedule

In the event of a reduction of the volume of water supplied to a golf course during peak demand periods,

the priority of water distribution by the Contractor shall be as follows:

(1) Greens, Approaches, Collars

(2) Tees

(3) Fairways

(4) Other Turf and landscape areas

9.) Water and Electrical Consumption

The Contractor shall be responsible for monitoring water and electrical consumption to insure adequate,

but not excessive water or electrical use. Based on Owner’s historical water and electrical use records,

an agreed upon yearly level of water and electrical use shall be determined.

22. GOLF COURSE SET-UP

A. Maintenance of Nursery (Future project to plan, evaluate cost and once complete)

1.) The Contractor shall be responsible for maintaining the on-site sod nursery for greens, tees, and

fairways.

2.) The Contractor shall be responsible for maintaining all sod according to Golf Course Maintenance

Specifications (GOLF COURSE MAINTENANCE SPECIFICATIONS, Section I).

B. Maintenance of Accessory Equipment

The Contractor shall be responsible for maintaining all golf course accessory equipment in a clean, safe, properly

operating and aesthetically pleasing condition at all times, including but not limited to the following:

(1) Flags, poles and cups

(2) All informational signage

(3) Tee markers & monuments

(4) Ball washers, including tee towels and soap

(5) Hazard & out-of bounds markers

(6) Directional flags and poles

(7) Distance markers (fairway makers, tee plaques, marked irrigation heads)

(8) Trash receptacles & water cooler equipment

29

Flags should be replaced in April of each year at OWNERS expense. Flag poles should be replaced in April of

every other year (current tournament pins). Poles will be stored during the closed season to maintain their

appearance and repainted once per year. Plastic cup liners will not be used - regulation cups on the course and

practice green cups on the practice green. They will be replaced when they become worn or when damaged.

Ball washers and stands, tee markers, benches, and trash receptacles are to be maintained at a clean and

aesthetically appealing appearance at all times. These accessories will be repainted once per year and touch up

painted to maintain a pleasing appearance. The Contractor shall be responsible for filling water stations once

daily (at the clubhouse under current Oakland County Health Department standards).

There will be three (3) ten gallon water stations per each nine (9) holes & one (1) on the driving range.

Accessory equipment damaged by the Contractor shall be replaced at the sole expense of the Contractor within

seven (7) days. Accessory equipment that needs to be replaced due to normal wear and tear, vandalism, style

change, etc. shall be at the sole expense of the Owner.

C. Changing Cups

Pin placements are to be changed daily during the peak season. Cup changing and ball mark repairs shall be

accomplished by the Contractor on a daily basis during high play times. Off season may only require cup

changing and ball mark repair be done on every other day. A general rule is that the cups should be changed if

more than fifty (50) players play in one day. Weather conditions, limiting play will also limit the need to change

cups. Sod plugs replaced when changing cups are to be level with the putting surface. Cups left too high that

are scalped by mowers are to be replaced with new sod plugs. Plugs left too low will be raised. Changing cups

shall be done to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM.

(Frequency Item: Changing Cups)

D. Tee Markers - Divot Soil Containers

Tee markers are to be changed each day cups are changed. The tee marker rotation program and Spacing will be

determined by the Owner. Tee markers must always point toward the center of the fairway. Divot soil

containers with scoop (type to be provided by OWNER) will be maintained on holes 2, 8, 12, & 17 on each

regulation teeing area. They will be checked daily for content and filled as needed. Litter receptacles should be

emptied daily and liners installed with OWNER approved receptacle liners if applicable. Tee markers are to be

changed to a minimum of the frequency specified in the MAINTENANCE ITEMIZED BID FORM.

(Frequency Item: Change Cups, Tees)

E. Ball Washers

Ball washers are to be serviced weekly. They shall be emptied, then cleaned, water and soap added as needed.

Clean towels will be attached to the ball washers. Towels may be needed more often at times of heavy play.

Towels are to be replaced when soiled. Ball washers are to be serviced to a minimum of the frequency specified

in the MAINTENANCE ITEMIZED BID FORM. (Frequency Item: Service Ball Washers)

F. Rest Room Service (Current “Porta-Johns”, CITY expense, maintenance to monitor program.

If future restrooms are constructed these conditions will apply).

All golf course rest room facilities are to be cleaned and resupplied with soap, towels, and other supplies for

normal operation on a daily basis. Restrooms are to be serviced no later than 8:00 a.m. daily and re-checked at

2:00 p.m. each day, removing any obvious debris, paper, etc. Contractor shall furnish all supplies at no expense

to the Owner. Inspect and clean all sanitary facilities including inside fixtures by mopping and scrubbing with

approved detergent and disinfectants. Recently cleaned surfaces are to be dried before use of facility by the

public. Insect nests and webs from louvers, screens, doors, windows, inside and outside walls, ceilings, and

eaves shall be removed during general cleanup of facility. Furnish and distribute roll toilet tissue as appropriate

to provide an adequate supply until the next scheduled cleaning. All tissue shall be placed in hanging racks.

Service shall be performed to a minimum of the frequency as specified in the MAINTENANCE ITEMIZED

BID FORM. (Frequency Item: Service Restrooms)

Excess water shall not be left on the floors. Any excess water shall be removed by mop or broom.

Paper and other debris accumulated from sweeping shall be deposited in containers to be furnished by

the site.

All toilet fixtures/urinals shall be scrubbed with a cleaning compound until clean and all stains removed.

After cleaning, they shall be disinfected with a disinfectant. All urinals shall be supplied with a cake

deodorant.

30

All mirrors and other fixtures shall be polished and left in a clean and dry condition. Care shall be

exercised that strong abrasives do not mar the finish on fixtures and mirrors.

Toilet tissue shall be restocked by park staff to assure an adequate supply at all times. Two roll holders

shall have two rolls of toilet paper placed in racks after building is cleaned.

Water fountains located on the outside of restrooms shall be cleaned and kept free of any litter.

Entrance doors shall be wiped clean of dirt, cobwebs, and insects.

Sidewalks shall be kept free of grass, soil, and other debris.

Wastebaskets shall be emptied daily and plastic liners replaced. Each wastebasket shall be cleaned with

a mild detergent, then dried. Any repair needed shall be noted and accomplished immediately.

Burned-out light bulbs shall be replaced with furnished bulbs from storage area.

Special attention shall be required to repair plugged toilets, drains, and lavatories.

G. Refuse Receptacles

Site staff will inspect, empty, and clean all containers at least once a day or more if objectionable odor is noticed.

Approved insecticides shall be applied by spray. Plastic liners of not less than 2 mm thickness shall be installed

and maintained in each refuse can. Refuse will be disposed of in an authorized disposal area.

23.FERTILIZATION, DISEASE, WEED AND INSECT PROGRAMS

A. Contractor will be responsible for applying chemicals and fertilizers at specified rates and will be responsible for

any damages to person or properties caused by negligence of the applicator.

B. Chemical selections may vary with weather conditions. The Owner is to be notified for these changes before

application.

C. Contractor will be responsible for controlling any insect, disease or weed problems that may occur during the

year.

D. The Contractor will be responsible for taking general and micronutrient soil tests of turf and shrub bed areas.

The Owner should receive copies of test results and a list of actions to be taken by Contractor to correct all

problems identified by the report within 30 days of the execution of the contract and yearly throughout the term

of the contract. Soil management material applications are to be jointly agreed upon by the Contractor and

Owner. The Owner reserves the right to request additional soil tests.

E. The Contractor will be responsible for making any extra visits necessary during the year to correct any problems

which may occur during the duration of the contract.

F. Contractor will be responsible for applications of any other nutrients that should be applied to maintain a

balanced soil.

G. Contractor will take full responsibility for replacing any plant material that is damaged by improper applications

or lack of timely application of nutrients that are necessary to maintain healthy plant material.

24. OTHER MISCELLANEOUS RESPONSIBILITIES

A. Clean, repair and replace trash receptacles as necessary to maintain clean, safe, and sanitary conditions.

B. Take whatever preventive steps are necessary to protect all slope areas from erosion, fire, and rodent damage at

all times.

C. Control rodent and other animal pests as necessary to prevent erosion and destruction of plantings on golf course

property.

31

D. Maintain and repair as necessary surface flow lines, swales, catch basins, grates, sub-surface drainage system and

other drainage structures in clear, weed-free and properly functioning conditions at all times.

E. Protect golfers from injury and the golf course from damage in periods of frost, rainy weather, and

other unusual conditions at all times.

F. Use of the golf course by any maintenance employees or maintenance managers will not be considered as part of

this agreement.

G. Any purchases of food, beverage or merchandise at the facility will be paid at the time of purchase.

25. WORK SCHEDULE

Work under this Contract is to begin at the execution of the Contract, and run concurrent thereof for the period of five

years as defined by this contract.

ADDENDA

We acknowledge receipt of the following Addenda, which are included in our proposal.

ADDENDUM #

DATED:

ADDENDUM #

DATED:

UNIT PRICES

We acknowledge receipt of the following Unit Prices which are included in our proposal.

UNIT PRICE #

DATED:

UNIT PRICE #

DATED:

32

IV. EXHIBIT B - GOLF COURSE MAINTENANCE ITEMIZED BID FORMS

HOLES #1-18, PRACTICE FACILITY, PRACTICE GREENS, CLUBHOUSE & COMMON AREAS

1. BENTGRASS GREENS & COLLARS

FREQUENCY MOWING GREENS (everyday peak season)

190

MOWING COLLARS

90

FERTILIZATION

10

WEED CONTROL

40

DISEASE CONTROL

40

INSECT CONTROL

40

AERIFICATION

2

TOPDRESSING

10

VERTICUTTING/GROOMING

10

INTERSEEDING / OVERSEEDING

AS NEEDED

SUPPLEMENTAL PRICING

AS SPECIFIED

2. BENTGRASS TEES

FREQUENCY MOWING

90

FERTILIZATION

6

WEED CONTROL

40

DISEASE CONTROL

40

INSECT CONTROL

40

AERIFICATION

2

TOPDRESSING

2

GROOMING

4

INTERSEEDING

As needed

DIVOT REPAIR (HOLES #1-18)

40

DIVOT REPAIR/TRAFFIC ROTATION

190


AS SPECIFIED

33

3. BENTGRASS FAIRWAYS

FREQUENCY

MOWING

90

FERTILIZATION

5

WEED CONTROL

40

DISEASE CONTROL

40

INSECT CONTROL

40

AERIFICATION

2

GROOMING

2

TURF REPAIR, CART, & TRAFFIC CONTROL

190

DIVOT REPAIR

52


AS SPECIFIED

4. BLUEGRASS/RYEGRASS/FINE FESCUE ROUGHS

FREQUENCY

MOWING

55

FERTILIZATION

3

WEED CONTROL

40

DISEASE CONTROL

40

INSECT CONTROL

40


AS SPECIFIED

5. NATIVE GRASS AREAS

FREQUENCY

MOWING

2

FERTILIZATION

1

WEED CONTROL

2, IPM Monitoring

DISEASE CONTROL

IPM Monitoring

INSECT CONTROL

IPM Monitoring


AS SPECIFIED

34

6. BUNKERS

FREQUENCY RAKING (TWO MECH. UNITS REQUIRED)

250

EDGING

4

ADDITIONAL SAND

26

WEED CONTROL

26


AS SPECIFIED

7. TURF MAINTENANCE - CLUBHOUSE AND COMMON AREA

FREQUENCY

MOWING

60

EDGING

8

FERTILIZATION

4

INSECT/DISEASE CONTROL

40

WEED CONTROL

40


AS SPECIFIED

8. SUPPLEMENTAL MAINTENANCE ITEMS

FREQUENCY

PRUNING

12

FERTILIZATION - TREES/SHRUBS

1

INSECT/DISEASE CONTROL

40

BED WEED CONTROL

40

MULCH

AS SPECIFIED

DEBRIS DISPOSAL

364

SOIL MANAGEMENT

1

MONOFILAMENT TRIM

AS SPECIFIED

PERIMETER MAINTENANCE

2

CART PATH MAINTENANCE

40

LAKES, PONDS, & STREAMS

12

IRRIGATION MANAGEMENT

245

CHANGE CUPS, TEES

207

SERVICE BALL WASHERS

32

SERVICE RESTROOMS (N/A UNTIL CONSTRUCTED)

203

35


1) Mulch - (per yard, spread on site)

$

2) A. Overseeding (cost/sf. for Bentgrass and Rough mixtures.)

$

3) Additional Labor w/ truck and hand tools (cost/mh.)

$

4) Additional labor w/ truck and small power equipment. (cost/mh.)

$

5) Additional labor w/truck and light power equipment

(i.e., 36" and 52" walk mower) (cost/mh.)

$

6) Additional labor w/truck and heavy power equipment

(i.e., hustler, tractor, bushhog) (cost/mh.)

$

7) Sod laid, site ready (cost/sf.)

$

8) Cost per hour - General Labor

$

The prices above shall be commensurate with the contract term.

CONTRACTOR’S SIGNATURE DATE

36

V. EXHIBIT C - COMMERCIAL PUMPS

Automatic Vertical Turbine Variable Speed Prelubricated Pump Station Technical Specifications

Project Name: Fieldstone Golf Club Pumping System Model No.: MMM3VFD - 1000-120-1800-480

Customer: City of Auburn Hills Total Design Criteria: Quantity of Pumps: 3

Location: Auburn Hills, MI Total Design Flow: 1000 GPM @ 120psi

MOTOR AND PUMP DATA:

PM

PUMP

PUMP #1

PUMP #2

Motor Spec Motor h.p.

3

50

50

Motor rpm

3600

1800

1800

Motor service factor

1.15

1.15

1.15

Motor efficiency

81%

90

90

Motor power factor

88

87

87

Motor type

VERT

VERT

Motor disconnect volts

600

600

600

Motor full load amps

61.6

61.6

Motor fuse amps

6

100

100

Motor fuse AIC rating

200,000

200,000

200,000

Motor O.L. rating, amps

48

65

65

Motor starter type

X-LINE

X-LINE

X-LINE

Motor efm requirements

Total efm requirements

Pump Spec Pump gpm

27

550

550

Pump efficiency at design

79

82

82

Pump shut off head

Pump column pipe id

2"

6"

6"

Pump discharge size

2"

6"

6"

Pump check valve size

2"

6"

6"

Pump check rating, psi

200

200

200

Pump check psi drop at capacity

3

3

3

Pump discharge isolation valve size

2"

6"

6

Pump discharge isolation valve rating, psi

200

200

200

37

Motor Starting Code G, Class F Insulation.

Minimum water coverage as measured from eye of bottom impeller: 24"

Service Entrance: 200 amps. 200,000 Fault Amps. 110 KVA. 460 Volts. 3 phase. 60 HZ

Main Disconnect: 600 Volts. 200 amps.

Starting Equipment - U.L. Listed as Industrial Control Assembly

Controls U.L. Listed as Industrial Control Assembly.

VFD Controls U.L. Listed as Industrial Control Assembly.

Complete U.L. Listed Pump Station.

Operating Temp: 0 to 40' C (32-104 >F)

Humidity: 5-95% Non-condensing

Minimum Efficiency (full load, have speed) 98%

Input Voltage: 3 phase, 480 Volts AC

Input Frequency: 50/60 hz

Output Voltage: 3 phase. 0-480 Volts AC

Frequency Rating: 100% continuous drive rating, intermittent 111% Drive rating for one minute.

Individual motor phase failure and low voltage safety shutdown.

Incoming power phase failure, low voltage, and phase reversal safety shutdown.

Low discharge pressure shutdown at 25 psi below setpoint after all pumps are running for 60 seconds continuously.

High discharge pressure shutdown at 15 psi above setpoint after all pumps are running for 60 seconds continuously.

Low water level safety shutdown if water falls to within two feet of pump suction.

Relief Valve Size: 3"

Pressure rating: 175 psi

Pressure Valve Size: 3"

Pilot Sotting: 135 psi

Flow service Brass, Pressure rating: 400 psi

Flow meter run diameter: 6"

System Isolation Valve: 6" Pressure rating: 200 psi

38

VI. EXHIBIT D - WEEKLY MAINTENANCE WORKSHEET (SAMPLE ONLY)

1) Date of maintenance visit:

2) Supervisor:

3) Overtime hours/Part-time hours:

4) Listing of problems and location:

a) Insect:

b) Disease:

c) Fertilization:

d) Weed Control:

e) Cultural:

f) Ornamental Work:

g) Equipment repairs:

h) Special Projects:

I) IPM:

j) Irrigation damage and repairs:

5) Extra work performed:

a) Number of men:

b) Materials needed:

c) Hour per man:

d) Description of work performed:

General Notes:

Please list any items that Owner needs to know or any extra work that is to be performed outside of the grounds maintenance

contract scope. Also, give an estimate of time to perform the work:

SIGNATURE DATE

39

VII.EXHIBIT E: GOLF COURSE MAINTENANCE EQUIPMENT INVENTORY (format to be utilized in the RFQ

Requirements).

CATEGORY TYPE OF EQUIP.

MANUFACTURER

# OF UNITS

YEAR MODEL

GREENS

Mowing

Aerification

Spraying

Grooming

Topdressing

TEES

Mowing

Aerification

Spraying

Grooming

Topdressing

40

Exhibit C continued

FAIRWAYS

Mowing

Aerification

Spraying

Grooming

ROUGHS

& MOUNDING

Mowing

Aerification

OTHER EQUIPMENT NEEDED

Reel and bedknife grinding equipment or program, greens rollers, tractor w/ loader, sod cutter, blowers, PTO mt. sweeper, Seeder, special utility vehicles, transport vehicles, pick-up truck, dump trailer, mechanical bunker rake (2), Material spreader, trim mowers, spiker attachments, misc. shop tools and power equipment (welder, sm. rinder, vise, etc….).

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City of Auburn Hills

Oakland County, Michigan

VALUE ADDED OPTIONS

The City of Auburn Hills seeks to derive the greatest benefit from the purchases that it makes in order to deliver the highest level

of services in a most cost effective method to its residential and corporate citizens. In determining the lowest qualified bidder, the

City will evaluate any additional value added items that a Vendor may offer, either at low or no additional cost to the City.

Examples of these items include but are not limited to:

training

extended warranty

early payment discounts

quantity discounts

holding the bid price for an extended period of time

Please be certain to clearly identify these items when submitting your quotes and/or bids to the City. Value added items will

not be accepted after the final date and time for the opening of quotes and/or bids has occurred.

Thank you.

CITY OF AUBURN HILLS GOLF COURSE RFQ, MAINTENANCE …

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