Procurement Procurement ForumForumSeptember 18, 2012

Agency Procurement Agency Procurement ContactsContacts

•OSP should be notified every time the primary contact for an agency changes•Email the changes to judy.owen@dfa.arkansas.gov•Can be found on the OSP Website>Purchasing Directory

Arkansas Procurement Arkansas Procurement Rules RevisionsRules Revisions

Ray S. PierceAttorney, Office of State Procurement

Removed from suggested Removed from suggested rules:rules:R2:19-11-1008 – Public Notice of Professional &

Consultant Contract Solicitations New rule to state that all Professional and Consultant Services solicitations are to be posted on the OSP website.

Credit Card InformationCredit Card InformationResponsible use of credit cardsRebatesEase of use for purchaserPayment in full EVERY monthNotify OSP when staff

changes/leaves at your agency

Did you know, p-cards….Did you know, p-cards….Can be used at small and

minority businesses (prompt payment requirements – see next slide)

Can be used at M&RCan be used to renew vehicle

license (STAR)

ARKANSAS CODE § 15-4-ARKANSAS CODE § 15-4-313313Prompt Payment for Minority Businesses

To ensure that minority businesses are not financially hindered due to delays in payment by state agencies entering into contracts with minority businesses under this subchapter, state agencies shall accelerate payment to minority vendors to preclude accounts receivable problems of minority businesses caused by the State of Arkansas

For credit cards, think of the For credit cards, think of the 4 R’s4 R’sResponsibleRemittanceRememberRebate

Travel CardsTravel CardsChanges Coming……………….

◦Watch for your E-News ◦Check Credit Card Website◦Airline tickets – for business use only◦Increased rebate from 4/1/12

Fuel CardsFuel CardsCurrently VoyagerTransitioning to Wright ExpressFully transitioned by 2/1/13Roll out will be in phases, you will

be notifiedEarly volunteers???

OSP ContractsOSP Contracts◦Hertz Vehicle Rental ◦Fastenal◦Incontinent briefs – 4 suppliers

8/12 – 8/13

Upcoming:Travel Agency/On-line Booking

Tool

HERTZHERTZ - 10/12 - 10/13- 10/12 - 10/13

FASTENAL – 09/12 – 02/14FASTENAL – 09/12 – 02/14

M&RM&R

GovDeals.comGovDeals.com

THINK

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armsotnowing

T.H.I.N.K. – OSP Certification T.H.I.N.K. – OSP Certification ProgramProgramThe Office of State Procurement is committed to the initial and the continuing education of State agency personnel with duties predominately involving procurement responsibilities.   The T.H.I.N.K. Certification Program has been established and implemented to:Create highly trained and professional procurement personnelProvide specific training in all areas of procurementEnhance job performanceReinforce personal accountability in Transparency

Certification Certification RequirementsRequirements

Participants entering the program have two (2) years to complete each level of certification.

Certification is based upon successful completion of courses developed for each level.

The Office of State Procurement has accurate records of attendance dating back to January 1, 2011.

Participants not meeting the requirements within the timeframe allotted risk loss or change to their AASIS role-mapped authority.

LEVEL I CERTIFICATION (BASIC) Qualifications: 1 Year Experience in public procurement & written verification by immediate supervisor that job duties

predominately involve procurement responsibilities and ordering up to $5,000.CURRENTLY TAUGHT CLASS NAME OR WEBINAR CLASSIFICATION CLASS/WEBINAR LENGTH

Yes Basic Procurement (OSP) Core Both Available Class = 1 day Webinar = 2 Two Hour Sessions

Yes Procurement Card Training (OSP) Core (If applicable) Class 3 HoursYes Property Disposal – M&R (OSP) Core Webinar 2 Hours

Yes Service Bureau Class (OSP) Core Both Available Class = 1 day Webinar = 3 Hour Session

Yes Arkansas Laws - FOIA (OSP) Core Webinar 1.5 HoursYes Value of Procurement (OSP) Elective Class 2 hoursYes AASIS - Create Requisition (MMREQ) Core Class AASIS DetermineYes AASIS Purchase Order Process (MMPO) Core Class AASIS Determine

Yes Capitalizing for Fixed Assets (Accounting ) Webinar 1 of 2 Core Webinar 1 hour

Yes Accounting for Fixed Assets (Accounting) Webinar 2 of 2 Elective Webinar 1 hour

In DevelopmentMethod of Procurement - Creating telephone & written quotes. Basic Specification Writing.

(OSP)Core Class 2 Hours

In Development Ethics Laws – E98-04 (OSP) Core Class 2 Hours

In Development Fuel (Voyager) Card (OSP) Core (If applicable) Class 3 Hours

In Development Travel Card Training (OSP) Core (If applicable) Class 3 Hours

In Development Procurement Card Overview (OSP) Core (If applicable) Class 1 Hour

In Development Procurement Card Reviewer (OSP) Core (If applicable) Class 1 Hour

In Development Accounting - Internal Controls Core Webinar 1 Hour

In Development Fund Accounting for Non-AASIS Users (Accounting) Core Webinar 2 Hours

In Development Legislative - How a bill becomes a Law. (OSP) Elective Webinar 1 Hour

Participant Tracking Participant Tracking

OSP will monitor completion of courses and notify participants within six months of the end of their two year eligibility period.

Participants are required to notify OSP of any changes to your contact information.

Level I (BASIC) CertificationCore Classes Elective

Basic Procure

ment

Procurement Card

Training

Property Disposal - M&R

Service Bureau

Class

Arkansas Laws-

FOIA

AASIS-Create

Req

AASIS Purchase Order Process

Capitalizing for Fixed Assets

Method of Procuremen

t-creating quotes

Ethics Laws -E98-04

Fuel (Voyager) Card

Travel Card

Training

Procurement Card

Overview

Procurement Card

Reviewer

Internal Controls

-ACCT

Fund acct for

non-AASIS users

Value of Procure

ment

Accounting for Fixed Assets

Legislative- How a bill becomes a

law X X X X X X X X X X X X X X

Questions from the Questions from the AudienceAudienceWe at OSP value your questions

and opinionsEach month we will respond to

some of the general questions asked from the audience

Next MeetingNext MeetingTuesday, October 16th10 – 11:30ASP Small Commission Room

◦Use Administrative Svcs. Entrance