Presenters: Joe Adduci and Sue Rawls

South Carolina Grade TwoGifted and Talented Testing Program

Pretest Workshop

2

HMH Riverside South Carolina Team

• Sue RawlsAssessment Consultant Executive sue.rawls@hmhco.com Phone: 704.620.8262

Joe AdduciProject Manager Joseph.Adduci@hmhco.comPhone: 800.767.8420 ext. 6366

• Fred ValenzuelaManager, Contract Operations Alfred.Valenzuela@hmhco.comPhone: 800.767.8420 ext. 7785

• Carolyn RayOffice of Assessment212-A Rutledge Building1429 Senate StreetColumbia, SC 29201cray@ed.sc.gov Phone: 803-734-8294

• Susan CreightonOffice of Assessmentscreight@ed.sc.gov Phone: 803-734-8535

SC Department Of Education

3

Purpose of this Testing Program

For selection into Gifted and Talented program

Students enrolled in grade 2 are to take a norm-referenced aptitude test and achievement test.

State provides CogAT Form 7, Level 8 and Iowa Form F Core Battery, Level 7 tests to students.

Who to test

Regulation 43-220 requires districts to screen all Grade 2 students by reviewing census aptitude and achievement test scores.

4

Houghton Mifflin Harcourt South Carolina Grade 2 Norm-Reference Testing Program Website

http://www.hmhco.com/country/us/south-carolina

You can find an electronic version of the following on the Gifted and

Talented Web Site:

• Test Coordinator Manual

• Pretest workshop PowerPoint

• SC Gifted and Talented Best Practices Manual

• Test security affidavit for DTCs and STCs

• Test security affidavit for TAs

• Optional test security affidavit for monitors (not required)

• Test Security Violation Forms

Schedule and Testing Information

6

2014 Schedule of Important Dates (TCM page iii)

Milestone, Task, or Deliverable Date

Student data files sent to Riverside for barcodes September 16, 2014

District offices receive test materials October 16, 2014

Test administration window October 22 – November 13

Last day to order Large Print Test Booklets (call or e-mail Joe to order)

November 3, 2014

Test Materials – Last Day to ship back materials to Riverside for scoring

November 17, 2014

Reports arrive in districts (for those districts that returned materials by November 19, with no alerts open)

December 10, 2014

7

Security Checklist Recommendation (TCM page 3)

* It is recommended

that you make a copy of

the security checklist

for your records.

8

CogAT Testing Information (TCM page 6, top)

9

IA Testing Information (TCM page 6, bottom)

10

Suggested Testing Schedule (TCM page 17)

Day Test Test Booklet Page Numbers

Estimated Time (minutes)

Day 1

CogAT Picture AnalogiesSentence CompletionPicture ClassificationNumber Analogies

Pages 2-7Pages 10-14Pages 16-24Pages 26-31

13141315

Day 2

CogAT Number PuzzlesNumber SeriesFigure MatricesPaper Folding

Pages 34-38Pages 40-45Pages 48-53Pages 56-63

15151311

Day 3

CogAT Figure Classification

IowaReading: Picture StoriesReading: SentencesReading: Stories

Pages 66-70

Pages 12-14Page 15

Pages 16-20

13

101025

Day 4

Iowa

Mathematics: Part 1

(There should be a break between these

two tests.)

Mathematics: Part 2

Pages 33-37

Pages 38-41

25

25

What’s New for 2014-15 Testing Window?

12

What’s New for 2014? (TCM page iv)

• Testing Window: 10/22 – 11/13

• Information about the new tests: page 2

• Correcting birth date or other demographic info: page 28

• Student Transfers: page 35

• 2014-15 Test Security Violation Action Form: page 55

• 2014 Agreement to Maintain Test Security and

Confidentiality for District Test Coordinators and School

Test Coordinators, Test Administrators and Testing

Monitors: pages 57-62

• Districts will receive Student Profile Narrative paper

copies in mid-January

13

Fall 2014 Test Administration Window

Don’t forget ─ District can return test materials to Riverside for scoring as soon as they are ready to. You do not need to wait until November 17th to ship.

Test Administration

Last day to return materials for scoring

CogAT Test Materials

Abbeville 60 0160

Building: Cherokee Trail

Elem

Building Code: 018

Box ___ of ___Packing List in Box #1 of

IOWA Test Materials

IOWA Test Materials

Abbeville 60 0160

Building: Cherokee Trail

Elem

Building Code: 018

Box ___ of ___Packing List in Box #1 of

IOWA Test Materials

All boxes (building & district) will have a district box label

All building boxes will be labeled with a yellow (IOWA Test Materials) or green (CogAT Test Materials) label

1 4

2 4

1 3

3 4

2 3

4 4

3 3

Your District Box Count begins with the district box (box 1 of __ ) that includes the ancillary materials, district IOWA Booklets & IOWA DFA Overages.

Your District Box Count begins with the district box (box 1 of __ ) that includes the ancillary materials, district CogAT Booklets & CogAT DFA Overages.

1 3 2 3 3 3

1 4

2 4 3 4 4 4

Basic information to know Prior to Test Administration

18

Don’t forget − First in! First Out!

• A “first in/first out” reporting approach will be used when shipping the results back to districts.

• As long as you ship your materials to us by November 17, and there are no open issues with the materials, reports will arrive in your district no later than December 10.

• Districts returning any test materials after November 17 or with open issues will receive their reports 10 business days after they are ready to be processed.

19

School Identification Sheets (GIS)(TCM page 66 – Appendix D)

• Included in each District box are one blank for every five (5) buildings.

• Included in each Building Box are two (2) per Building. One is pre-slugged and one is blank.

• Please do NOT PHOTOCOPY the School/Building Identification Sheet.

• Do NOT complete Box #4 as that is done by Riverside Scoring Center.

20

Grade/Class Identification Sheets (GIS)(TCM page 67 – Appendix E)

• Included in each Building Package are two (2) blank Grade/Class Identification Sheets (GIS) for every twenty-two (22) students to be tested.

• Please do NOT PHOTOCOPY the GIS. School Test Coordinators will have to contact the District Test Coordinators if more GIS documents are needed.

• Do NOT complete the Class Code section of the GIS.

• Do NOT complete Box #4 as that is done by Riverside Scoring Center.

21

Additional Test Materials Request Form(TCM page 72 – Appendix J)

REMEMBER!

The last day to request

additional test materials is

due Monday, November

3, 2014.

22

Acknowledgment of Receipt of Test Materials Form(TCM page 73 – Appendix K)

Return the Acknowledgment of

Receipt of Test Materials form

to Joe no later than Friday,

October 24, 2014.

23

Large-Print Test Booklets

• A large-print format is available for both Iowa (Form E, Complete Battery) and CogAT (Form 7, Level 8).

• Please call Joe to order at 630.467.6366 or e-mail him directly at: joseph.adduci@hmhco.com to order the large print versions.

• Please order these materials no later than Monday, November 3, 2014.

Scorable and Nonscorable Materials

25

School Test Coordinators ─What should you know about Scorable Materials

What are Scorable Materials?

• A Building Identification Sheet

• A Grade/Class Identification Sheet

• All Pre-ID barcoded Student Test Booklets

• All overage test booklets used to administer CogAT or Iowa

26

Packing Scorable Materials at the Schools should follow this diagram (TCM page 39)

Includes overage booklets used with students

27

District Test Coordinators ─What should you know about Scorable Materials

Order For Scoring Service (OSS) Return

• The OSS should be returned in BOX #1 of the SCORABLE materials

• Failure to put the OSS sheets in Box #1 will cause a delay in your materials being processed

• Please do not forget to check the orange scorable return label on Box #1 to alert Riverside Scoring Center that this box contains the green OSS sheets

SOUTH CAROLINA GRADE 2 GIFTED AND TALENTED TESTING PROGRAM

SCORABLE MATERIALSFALL 2014

 District Name____________________________  To:

Riverside Scoring Service761 District DriveItasca, IL 60143-1319

 

BOX ______ of ______ □ Check if this box contains the Order Form for Riverside Scoring Service.

28

District Test Coordinators ─What should you know about Scorable Materials

• Boxes should be packed by building

• Boxes should be number consecutively by district

29

Scorables − Iowa and/or CogAT Answer Booklets

30

School Test Coordinators ─What should you know about Nonscorable Materials

What is a Nonscorable Material?

• All Directions for Administration (CogAT and Iowa)• All unused Overage Test Booklets• All Large-Print Test Booklets• Security Checklists/Return Envelope

Please note − this list does not include students Pre-ID barcoded test booklets that were unused!

31

Packing Nonscorable Materials at the Schools should follow this diagram (TCM page 41)

SOUTH CAROLINA GRADE 2 GIFTED AND TALENTED TESTING PROGRAM

NONSCORABLE MATERIALSFALL 2014

 District Name____________________________  To:

Riverside Scoring Service761 District Drive

Itasca, IL 60143-1319 

BOX ______ of ______  Check if this box contains the Order Form for

Riverside Scoring Service.

32

District Test Coordinators ─What should you know about Nonscorable Materials

• Boxes should be numbered consecutively by district

• Boxes should be packed by building

• If you are able to, materials can be combined between buildings, so can reduce the number of boxes being shipped back

33

Nonscorables

• Iowa and CogAT Directions for Administration books• Unused Overage Test booklets• Security Checklist Envelope

34

Why are we defining scorable and nonscorable?

• Districts that do NOT follow packaging instructions when sending materials back to Riverside will be put in the back of the queue for scoring.

• This may cause a delay in receiving your reports.

35

Grade 2 Reports

The following is a list of reports each district will receive:1. PDF Files on CD-ROM include:

• Profile Narrative (Now available in hard copies this year!)• List Report of Student Scores• Classroom Summaries• School Summaries• District Summary

2. Student Data File on CD-ROM (Each district will receive two copies of the student data file. One copy is for the DTC, and the other copy should be given immediately to the GTC to be imported into the GIFT program.)

The following is a list of reports each school will receive:1. PDF files include:

• Profile Narrative• List Report of Student Scores• Classroom Summaries• School Summaries

2. Student Data File on CD-ROM3. Student Score Labels (1 for Iowa, 1 for CogAT)

Note to DTC’s: This is a good slide to have handy when you are completing your green front page OSS sheet.

Completing Overage Test Booklets − Demographic Pages

37

Filling Out Overage Student Test Booklets on the Demographic Page

• There are two different student ID numbers you may

need to fill in if you have a student that does not have

a pre-ID coded test booklet.

SUNS ID Number

(Student’s Primary 10-digit ID number)

PowerSchool (PS) Student Number

(Student’s Secondary 5-12 digit ID number)

38

SUNS and PowerSchool Student ID’s

Student Identification Number (SUNS ID):

Enter the 10-digit student primary identification number assigned to each student

when they enroll or transfer into a school in the 10-digit ID NUMBER FIELD.

Student Power School Number (PS Number):

Enter the 5-12 digit PS student ID in the 10-digit ADDITIONAL ID NUMBER

FIELD.

• Left-justify any 5-9 digit PS student ID number

• For any 12-digit PS student ID numbers, simply omit the last two digits and

bubble in the first 10 since there are only 10 digits allowed.

• SCDE will be able to identify all students based on their 10-digit SUNS ID.

39

Back Page (Demographic Page) CogAT(TCM page 68 – Appendix G)

1. Accommodations (Far left column called CODE)

2. PS Student Number(ADDITIONAL ID NUMBER field)

3. Student Status CodesStep #1 - (Z-code under Office Use Only Section) Step #2 – (Use Column A to bubble codes Z1-Z5)

NO

Bar

cod

e L

abel

Sam

ple

40

Things to look for when packing your test materials

Please Remove: Please Remember:

• scratch paper• tape of any kind• Post-itTM Sticky Notes• staples• pins• paper clips

• Remove them

• stray marks• light marks for answers

• Erase any stray marks• Darken response marks so that they fill the circles. Complete erasures where the student changed answers.

Failure to do any of the above may result in a delay in getting your test scores back from Riverside.

Useful Order For Scoring Services and Packing Information

42

One final note about your front page OSS…

1. Your front page OSS has already been pre-populated with your district name, DTC information, and respective building names.

Building Packing Lists and Return Forms

44

Building Packing Lists (TCM page 43)

You should use the building packing lists as a reference when completing the Summary of Test Materials form, which is found in Appendix L on page 74 of the TCM.

All materials on this list should be returned unless damaged, and also noted on the security checklist.

45

Filling in the Building Packing Lists

These booklets belong in the Scorable materials boxes

If unused, these booklets belong in the NonScorable materials boxes

46

Summary of Test Materials Returned Form(TCM page 74 – Appendix L)

Please remember to fill in all 6

boxes as shown to the left in this

diagram. This helps the Scoring

Center compare what scorable

and nonscorable materials

actually arrived at our warehouse.

60 120

14 14

60

28

UPS RS Shipping Labels

48

Quick tip about new UPS RS labels

All District Test

Coordinators should write

down or PHOTOCOPY

their UPS tracking

numbers before shipping.

Please keep this number

for your records.

49

Additional information about UPS RS shipping labels

• Districts are responsible for scheduling a UPS pick-up for test materials and please provide our UPS Account Number RV7-896.

• If your district has regular UPS service, UPS can collect the boxes during your regular pick-up time.

• If your district does not, Call UPS at 800.742.5877 on or before Monday, November 17 to arrange a pickup at your district. When calling UPS, make sure to indicate that you are calling for a “Return Service” pickup, using a UPS RS labels.

• For your convenience, arrangements have been made to “Bill 3rd party” for this shipment. Therefore, you do not pay UPS.

50

If you need more UPS RS shipping labels…

Call or e-mail Joe for more!

Joe’s office: 630.467.6366

Joe’s mobile: 224.587.9578

Joe’s e-mail: joseph.adduci@hmhco.com

Make-UpTesting

52

Make-up Tests

If any students are absent at the time of testing, every effort should be made to give them the opportunity to take the tests.

Code any absent students under OFFICE USE ONLY field at the bottom of the demographic page and simply bubble in Z.

If a student took some of the tests, do not count the student as absent or excused.

53

Districts that need to do Make-Ups for students

Instances for make-ups include:

• Materials never arrived to Riverside for scoring

• Teacher did not administer all parts of the test they were required to do

The main goal is for districts to have their information back in time for the SC Performance Tasks Assessment testing window in late-February.

54

Make-Up Testing Schedule

Districts need to match their scores and reconcile any discrepancies with Riverside

No later than 12/19/14

If your district needs to do make-ups, all orders need to be placed with Riverside

No later than 1/6/15

Make-Up Administration Window 1/12/15 – 1/23/15

Return test materials to Riverside No later than 1/27/15

Score reports delivered if there are no alerts 2/20/15

Districts will not be allowed to administer make-ups to students outside of this schedule, so please make

sure to look at your results immediately upon receipt.

CogAT Ability Profile System

Presenter: Sue Rawls

56

Cognitive Abilities Test ™

CogAT Form 7, Level 8

Three batteries focused on

reasoning abilities most related

to academic success:

• Verbal

• Quantitative

• Nonverbal

57

Ability Profile System

58

Ability Profile System

59

Ability Profile System

60

Important links for CogAT™

http://www.riversidepublishing.com/products/group/cogat6/input.jsp

This is the CogAT™ website hosted at Riverside Publishing.

http://faculty.education.uiowa.edu/david-lohman/home

This is Dr. Dave Lohman’s website with links to his research papers on identifying Gifted children.

Ordering Off-Grade-Level Materials

62

Ordering off-grade-level materials

• Contact customer service at 1.800.767.8420 to order off-

grade-level materials.

• Contact Sue Rawls with any questions about pricing at

704.620.8262.

• Do NOT ship off-grade-level test materials with the on-

grade-level test materials for this program.

• Do NOT use the orange scorable and blue nonscorable

return labels when shipping off-grade-level test materials.

63

Let Sue tell you About…

• Data Plus Scoring (free CogAT Practice Activities,

Directions for Administration, and many digital ancillaries).

• CogAT & Iowa Hand Scoring Package (DataManager

Access for Hand-Scoring Customers) and the price is

based upon one building/site only.

• Hand-Scoring DataManager Ancillary Access – Initial

$78.75

• Iowa Practice Tests

Questions?